Did you see that one? [Applause] Good evening. The time is now 6:00 p.m. and I'll call to order the town council workshop of Wednesday, June 18th. Uh, may we have a roll call, please?
Mayor Ketsky here. Vice Mayor Delaney here. Councelor Troy here. Councelor Gisinger here. Councelor Sunundum here. Town manager Kitserella here. Acting town attorney Lashley here.
Okay. Um might had already asked but uh no citizen comments. Correct. No, mayor. Thank you. Okay. Uh so we're going to move on to the first item on the agenda which is discussion of the operations budget for fiscal year 26.
Um and I just I thought let me just say a few words here to preface it and you know through the meeting to the degree we have two new council members. I'm going to try to provide a counselor perspective on some of these. Um but
number one I appreciate we all do the effort on staff to deliver you know a phenomenal package here. Um I recognize significant improvements over prior years. It is a
workshop. We're going to be providing critique but I really wanted to just emphasize up front how appreciative I am and we are for what we have. Right? I mean our job is to provide critique. That doesn't mean anybody did anything wrong. Um, and particularly delighted
that in this year's operating budget workshop, staff choose chose on their own to provide a mid-year community investment program update. Um, which is intended to allow us to give input earlier in the process than
we would have ever have done before. Um and therefore realizing that then there's not probably and you're looking for guidance from us and we'll get to that. So there will be a lot you know I think potentially there'd be a lot more guidance given because you've given us
that opportunity. Thank you. But I just want for the public to know right uh that this is a work in progress. So thank you. Um, and on the operating budget, I had asked you ahead of time, and I just want
to state for the record, and we're not going to ask, but we realize that the police budget is not updated to reflect uh the inrogress, you know, contract negotiations, right? So, we have to kind of accept that. Um, but
it's kind of hard, you know, this is an unusual year to really draw conclusions on the overall budget when you don't have that piece. But we're not, we weren't expecting it, but we expect hopefully that'll be resolved and we get those numbers, you know, in the next few
weeks. So, I just want to kind of preface that something that's uniquely different here. Normally when we talk about being, you know, meeting our goals and objectives on staying at the same advorum tax rate as an example, we could have a higher level of confidence that
we stand there, but we don't know that. Um, and I appreciate you're not yet putting it in here. I just want to state that you can I don't know if you want to add anything to what I just said before you start your presentation. Well, I was actually when I started the presentation, I was going to uh allude
to some of those things. Okay. Um do you have anything else, Mayor? No, mayor. Before Lorie starts, you know, I can update you on where we are with some of the progress on that negotiation if if you if you'd like. I mean without getting into the details and it still
has to be voted on and but the the town has offered a very substantial um and very significant uh employment package to uh to our police officers representing about a somewhere in the neighborhood of a 280% increase over
what the town offered at last contract. And we're looking at keeping our officers competitive in their salaries. Um we were also looking at the retirement issues that were brought forward. Um funding uh an increase in shift differential and just a number of
different things. Um it suffices to say that um you know as we go back and we do our homework that in all likelihood this is probably one of the most significant uh packages that any council has offered to our police. And so I think that
speaks volumes about the support and what we think of our police department. I know I'm a little biased on that having been the police chief for many years. Um but really can't say enough good things about our police department. And so uh it's an ongoing process and so you know we've had this this latest
round of discussions and and I believe we'll be communicating again in the near future and and we'll see where it goes. But I think I think we're off to a pretty good start now. had a little rough start initially, but I think we got back on track. Right. Thank you. And just for the audience or anybody
watching online, I believe council unanimously is aware of what the budget uh or what the offer has been because we are grateful for police department and the great work they do. U but that's why we know that the numbers aren't in there
yet. So, uh but thank you. It was appropriate for you to talk about that, not us. But I don't want it to be lost that we're not hearing it for the first time here. Thank you. Thank you. With that, uh we'll jump right in. Uh so
I was going to preface uh the uh uh presentation by indicating this is a preliminary budget. Um it is uh early in the process. We still have to go into uh what they call TRIM, which is stands for truth and millage starts July 1. Uh
there is a number of assumptions that we make uh going into into the budget. Uh primarily uh some of the larger uh revenues which is the ad balorum tax uh they uh the property appraiser uh supplies us with an early uh projection
uh for planning purposes uh and right now uh I'll talk about that but also the state shared revenues which is another large revenue source. Uh we don't have those revenues uh uh estimates yet from the state. Uh they indicate that that'll probably be late in July, August. We
talk about that every year. Uh there's also some expenditure assumptions that we make. Uh I feel pretty confident in the early estimates that we usually make uh during the budgetary process. Uh we're usually pretty close. Uh but as you just indicated, I was going to make
sure to uh discuss that uh th those numbers for the police union uh contract are not in the budget yet. Uh we don't know where that's going to land, but we do uh as uh manager Kitsero indicated uh feel that we're going to have a pretty quick landing on that. We hope uh over
the next uh uh month. So with that, I'll just jump straight into the uh um operating budget presentation. Uh we're going to continue to structure the budget and organization to live within our means. That's that's always the charge of the council is to be
conservative and live in uh with uh the means that we have in front of us. There's projected no millillage increase at this time. A uh 3% increase in our rate index for water is being assumed and a 7% rate index for storm water is
being proposed. Uh also as as always uh in in fact uh expanding on what uh manager Kitsero was talking about uh public safety is always the primary driver of uh the first thing that we think about in in relation to the operating and capital budget for the
town. Uh how can we make uh the town safe for the for the residents. So we're going to continue uh the implementation of the Jupiter Fire Rescue Department. We're getting ready to enter into our third year. uh and I'll talk in detail a little bit about uh that implementation
and how it's going to affect the town's finances. I know that's been uh a discussion o over the last few years. Also, as we just discussed, the PBA contract negotiations is still in progress. Uh we also are looking to uh make some investments in relation to
in-car video systems uh which would also uh indicate that we need to add a couple of uh officers uh I'm sorry evidence technicians and we consider this to be part of our off officer safety.
Uh as far as uh raises uh we continue to invest in town employees and to attract and retain the best and brightest and try to be competitive in the market. Uh just to look in retrospect uh what we've done over the past uh in FY24
uh we moved uh the insurance uh went from a 8020 uh split between the town and employees and cost to a 9010 uh that helped the employees during the uh high inflation. Also here recently we did a
two-month uh premium holiday for the employees for the insurance. Also, back in 2023, uh we did a 4% increase on salaries plus a $2,800 inflationary subsidy. Uh that's if you remember right, that's when
inflation was around 9%. So, uh trying to help out the employees uh during the 2023 fiscal year. In 2024, uh 5% increase in salaries. Uh and then this past year, 2025,
uh a 5% increase. Uh aside from uh uh trying to or continuing our investment in town employees, uh we also try to gain input from the citizens annually. We do that through uh citizen surveys. We have meet and greets with the council over the community
center uh to try to gain feedback and any uh information that we may be able to gather from the citizens to help build our budget. Uh we also are always looking to invest to enhance and increase service levels to meet the needs of the community. Uh
specifically public safety uh as we've discussed is a primary driver of the budget. Public works, public information, uh inf uh maintenance of the town's infrastructure. Uh and one of the biggest things we've been focusing in on on the past few years is focusing
in on organizational enhancements uh to improve operational efficiencies and if we can by leveraging technology. Uh there's an overall expenditure increase. Uh this is primarily due to requirements investments to support the
community needs and better enhance the infrastructure. So diving into a little bit of the detail uh in in regards to the revenues uh we started talking about the Avalorum taxes. Uh we're seeing a 6.5% uh increase in the taxable value uh
along with new construction. Uh this again is just a planning estimate at this time. I do anticipate uh when the uh July 1st estimate comes in, I think it's going to uptick a little bit. Uh they're always very conservative on their first round. uh projecting no uh increase in the millillage for next
year. Uh expected gross increase of $2.6 million in advorum uh and FY26 which includes the CRA uh tax allocation recommending the continued uh uh advalorum split between the community
investment program uh and operating of 8515. Uh we talked about this earlier. The water funds is assuming a point or 0.04% increase in customer demand uh 3% index. Uh this I will tell you as we get into
the uh the water uh we looked at the operating fund for the water there there was really no need from the uh perspective of the operating fund uh for an index but primarily the driver the 3% has to do with uh project funding. Storm
water fund proposed 7% uh rate index uh 3% base as we always look at the 3% and a four% for construction cost. Uh this is an increase of 53 cents per eru or equivalent residential unit.
Building permit revenue is slightly higher. Uh one thing I want to definitely point out for the citizens that are watching at home, they will see a uh millage rate decrease uh going into FY26. uh we are retiring uh our general
obligation debt uh in July. So you will see a slight decrease. Scott, yes. Before you go on, uh just a couple things and just for my colleagues, we can you can pause at any page if you
want or you can wait to the end. So um I generally try to pause on some items just to get you know the input in. um you know, good work. I'm I'm not yet uh aboard on everything that's uh you know,
the uh rate increases until I get a better understanding of the budget. So, I just want to state that for the record cuz if we don't state it, then it come back on an agenda, you know, for us to go ahead and approve it. So, I just won't have stated that the water and storm water. Um, and then, um, I do
think it's worthwhile in the geo bond millage rate reduction, um, to emphasize, uh, and you probably have the information at hand, but, uh, but I'm not going to hold you to that. didn't get back with us. But but uh that bond
millage reduction is partly the land acquisition but also partly what I would call more an operating uh expense about what I'm sorry part of it is the land acquisition. Correct. But about another half of it is really was really what
would have been in the operating budget for years. A debt it was debt that we refinanced. Is that not correct? the the the refinancing of the debt uh was for the maintenance and other improvements out
at the community center. So, yes, there was some sales tax, but that was from 2018 when that retired. There was some additional uh general obligation debt that was left over from those maintenance projects. Yeah. That got refinanced along with the property. Yeah. But I'm just wanting to make a
point is like that general obligation funding now ending is effectively a a tax reduction if you will separate from the fact that you know on the land acquisition referendum we paid that off. So I do think that's a significant uh
piece. My understanding is this is about a $2 million roughly, you know, rounded off one in one. Uh, you know, so that's about a $1 million reduction in what I would call, you know, operating costs.
There's inevitably that we could have just continued that if it had been in the operating fund, right? You know, kind of continued it to do it for maintenance projects and whatever. I I think what you're referring to uh mayor is the uh the debt that was backed by
the sales tax revenue uh that retired in 2018. No, understand. But you put more into the this other category than actually we actually had two debt services. Yeah. We had one that was backed by the uh sales tax and then we had one that was a general obligation.
Understand? Uh the one for the sales tax retired in 2018. Uh we continued on. We had a few more years left. uh with the general obligation. Uh and at the time when we pulled the $4 million for the uh um the land acquisition, the rates were
so low uh it made total sense at that point to refinance any outstanding debt that we currently have to also uh finance the debt ser or the land acquisition at the same time and then combine it into one debt service. So it was it was still general obligation. No,
understand it. I just, you know, with all the focus on Avalor tax as it should be, I just really wanted to emphasize, you know, it's not wasn't just the payoff of the land acquisition, right? But it's a payoff of again what historically would have been a general
fund item, right? And and we we pulled money from the land acquisition fund to pay off the debt. Correct. To save in the interest. Is is that correct? I remember that correctly. We Yes. is to your point there there was
uh uh reserve funding that was in there uh that in this last year we actually used that to help buy down uh the debt service in this current fiscal year that we're in and it was it was concerned with the North Delaware property that's correct that's correct okay didn't want to belabor it but I'm my check my
balancing of puts and takes that's a gain uh outside of the land acquisition right but it was it was a great move oh yeah it was a great Yes. So go ahead. Y so the citizens will definitely see a a slight reduction uh in the tax rate
going into the next year. Uh going on a little bit further in detail about the advalorum revenue assumptions. Uh again this is just an early planning assumption of the uh but uh early estimates indicate a uh $1.1
trillion valuation 6.58% increase. Uh again, we're going to receive the actual truth and millillage uh or trim number July 1st. Uh that's what they call the first day of trim. Uh the overall estimated Avalorum tax increases for all the funds, which
includes the CRA, it's $2.5 uh million. The general fund operating is uh will receive just over $34 million, an increase of $2.1 million over this FY25. uh just over $6 million for the capital improvement uh program, a $373,000
increase over FY25, and then the CRA uh $1.2 million or $84,000 over to FY25. Again, these numbers will probably go up once we receive our July 1st um um number. That's the best executive
summary on one page. you know, my new colleagues here. You know, took about 10 years for the rest of us to understand this stuff. So, thank you. I've put a lot on on one page. Sometimes I get chastised for doing that, but thank you. As much information as
possible, the percentage increase, that was interesting, the variation. Um, the real story uh relating to the revenues for the general fund uh is we are going to see some reductions. Uh we if you've looked around the state,
you've looked at other jurisdictions, it's the same story. Uh there there are reductions going to occur in some of the state share revenues, specifically sales tax related. Uh we've talked about this over the last few years about what the feds are doing. They're they're ra
they're raising interest rates trying to slow the economy. Well, that's it's starting to work. Uh there has been some slow in in spending. Uh so we are starting to see that. Uh there's also but we will get a new estimate uh here in July August of these numbers but I
feel we're going to be pretty close. Um but we're seeing an overall decrease of $859,000 of what we call nonabalorum type revenues. Overall the general fund is seeing an increase in its revenue of 2 million but that's primarily due to the increase in abalorum dollars. Uh but
we're also seeing increases in FPNL. FPNL has a rate case that's currently uh going to be going on. So we're anticipating about a 10% increase in FPNL. Uh that'll start next year. Uh but one of the biggest things is the interest earnings. Uh we are seeing a
reduction in the interest earnings. That's primarily due to the interest rates but primarily due to uh we're going to be spending some cash next year. So we're anticipating a decline in our interest earnings just by the redu overall reduction in cash. Uh the
council had also indicated uh to staff that they wanted to see some additional revenues created uh for in recreational type revenues uh for tournaments and facilities fees. Uh we will be coming back to the council uh uh
in the next few months uh with these with this new fee structure. We're anticipating uh $55,500 in new revenue uh from those sources in FY26. So, continuing on with the budget, can I just on that one I just want to state um
at least from my perspective, you know, some years back JTA was contributing to some costs. They stopped doing that. We've been covering it. So, it isn't a matter of uh uh you know, wanting to increase revenues. It's basically to
return to and we're replicating I think what the gardens does. So, you know, I think we're all mindful here of the costs that our residents pay for fees, but I would submit, you know, we went a few years uh because of the things that were going on with JTA with the lit with
litigation that we stopped really getting contributions as we were getting before then. Is that not the case? That is my understanding. Thank you. For the expenditures, we're antic anticipating a uh $36.4 million
increase. That's across all funds. Uh primarily due to the increase in the transfer for the fire rescue uh that's going to occur next year. Uh we are going to be we are assuming a 5% uh salary adjustment for all employees to stay within market. I'm going to talk
about that a little bit uh within the presentation. Uh a $2.5 million increase that equates to about a $2.5 million increase across all the funds. Again, that's not that's outside of the union contract. Uh that's currently being negotiated. Uh we're also anticipating
uh seven new positions. I'll talk a little bit about that as well. Uh the town insurance cost, property and liability. Uh it's not getting any cheaper. Uh we are looking at a $45,000 increase for uh property and liability insurance. Uh again, for the fifth fifth
year in a row, I think fifth year in a row for the health insurance. no uh increase necessary. Uh the fire fund uh which we will talk about in detail this evening. Uh the contribution of $20.6 million uh from the general fund
reserves. Um and I'll talk about the the reserve balances with more than a one-year window going into a 2-year window. Just um yeah, I'm supportive of the uh u goal of the 5year salary adjustment. I
do believe that as I had indicated in prior years, I do think it's important to uh establish a cola uh merit split. So, till you tell us otherwise, I'm thinking it's a 3% cola cost of living
adjustment and 2% merit. I think it's important for us on the council to recognize that we're providing some amount of money beyond cost of living adjustment uh with with merit. So you can comment now or you can get back with us. But I do, you know, when I I see
other local governments, at least half of them do always split whatever they wind up providing. So they provide clarity. We had not, you know, but I think we should going forth. And I think we always looked at the local CPI as
well, which is down considerably. I think it's the lowest it's been since 2022, like 2.8%. Yeah. Oh, I thought it was lower than 2.2. Okay. So, so it is much lower. Um, and it's also a function of just being competitive in this area,
in this marketplace, too. So, I know that you're looking um looking around to make sure that we remain competitive and looking at our inflation rate. Well, just like we do even with the police department, uh we want to stay competitive uh in the market. uh the
council has indicated that they have an expectation uh for where this where they want to see the salaries uh and uh to be competitive in the market. Uh we do those surveys. So we partner with the HR department. Uh in fact uh uh Mr. Kro and
I have done a little additional homework and and picked up the phone and called other jurisdictions uh spoke with some of the other managers and other uh finance professionals uh to get their feedback and what what's happening in their in their jurisdictions. uh but we definitely want to try to stay
competitive and we feel a 5% uh increase uh would definitely show uh or keep us in the competitive market going forward. Well, I would submit recognizing the need to provide some amount of merit is keeping it competitive, right? Without that, if all
we did was cost of living adjustment, then somebody in year two would be making the same as somebody that just started, you know, so you have to have an MRI allowance. That's why I'm kind of keep emphasizing that. But thank you.
Thank you, mayor. uh health insurance. Uh we've we've talked about that even just here recently when the council allowed us to do the uh the uh premium holiday. Uh the fund is very healthy. Um you know, we're going to be adding a number of uh new
firefighters next year. Uh right now we are uh anticipating to continue to to keep the fund at about a $12 million benchmark for our reserves. Uh we do are going to be recognizing a large increase in in the fund of $1.7 million, but
that's primarily due to the new firefighters coming on. Uh we're making educated guesses on uh and assumptions for what those firefighters are going to take, either they're going to be single or employee plus one or family. Uh normally what we do with the the
vacancies is we will assign them the family value, which is a much larger value. Uh but what we did was we looked across the organization, specifically public safety, to see what the what the mix was to try to get that uh estimate a little bit uh closer to what reality may
be when those people start coming on board. Uh so uh we've done some of those upfront assumptions, but again, the fund is very healthy. Uh we're going to monitor this as we go forward as we start going active with the Jupiter Fire Rescue uh to see the claims cost because
that's really the driver of of the cost of the fund. uh just they're usually they're young the firefighters are younger, they're more healthy. Uh so we're anticipating we won't need any kind of rate changes uh going forward but we will monitor it and come back to the council just uh you know and this is
an incredible document again and you you have stuff that's on this page is on the cumulative of other pages but I uh I question the claims expense forecast in fiscal year 26 given that we're bringing on you know 100 employees
um I don't think it's enough of a bump really there would still be you know uh quite a few a number of months and those that have come aboard with family there's going to be some expense there. So I just I just think that was and there's no consequences. We're still in a healthy situation here with this
fund. I'm just just remember there's two things uh relating to the claims experience. Uh and we'll talk about this as we get into the presentation of when these people are all start going to come on board. uh they're going to come on board later in the summer. Uh and so
very 6 months out of the year. Now the health care cost is looked at on a calendar. Uh this is looked at on the fiscal year. So you know there will definitely be some kind of increase going in through the uh November, October, December uh dates uh that will
add to that amount. So but we are going to be monitoring it to to your point. So you said let me get this straight. So this is uh this is fiscal year. We are looking at it from a fiscal year perspective because that's how we have to budget, right? Fiscal year got as opposed to
calendar. Yeah, understand. So to your point, there there will be but there'll be a longer duration of No, I understand. And you know, I'm just giving you my gut feel is like it doesn't seem like when I look at claims expense from 25 to 26, you'd expect it
to go up with inflation, just that alone. And then if you have more employees with family and whatever going to be some claims. I'm just just suggesting I think it's too low. There's no consequences of putting a higher number there because it's it just shows less of a forecasted ending balance
rate. Mhm. But I just wanted to point that out and then that fits when you look at the departmental budgets which have Anyway, thank you. Oh, thank you, mayor. Uh the new position request uh as I
indicated earlier uh we are requesting seven new FTEEs uh with a focus in engineering primarily in public works. Uh there's a uh support position within the finance department. Uh I'll talk about that real quick. Uh total of $938,000
in new salary and benefits and equipment cost. Uh talked about this earlier. Uh two new uh evidence uh technician uh to help support the ENCAR video uh systems. That's primarily due to officer safety. Uh the big story though uh throughout
the whole operating budget, including this, is 96 new fire uh positions being added. Uh a partial year uh fully staffed. Uh at the end of the fiscal year, there'll be 111 positions. Uh and you can see at the bottom here, we kind of illustrate uh when we're anticipating
these these positions coming on board. Uh the primary uh month will be May, uh June, and July. uh when those people will all be on board, then there'll be training. Uh and the chief is here if you wanted to ask questions about about that. But uh the the the p the big story
is uh the 96 new fire positions that'll be coming on board uh next year. Like to make one comment that 96 positions, that's based on a 48 hour work week. Is that a true statement? Yes. Okay. any risk that might change to
a 42 council that's that's something that councilor that's something that um is occurring in some fire services uh we have not pre-planned that you know into um into the launch of Jupiter fire
rescue at some point in time we're going to find ourselves in a negotiation with the fire union and we may have to address that at a later date okay thank Thank you. So, continuing on with the general fund revenues, uh overall increase in the
general fund of $2 million uh before the use of any reserves uh to fund the fire uh transfer. Uh increase in assessed values, the $2.1 million uh increase in abalorum revenue we discussed. Also, intergovernmental revenue decreased by
128,000 uh primarily due to the sales tax uh that we discussed earlier. there's an increase of $760,000 in charges for service primarily due to solid waste uh and search charge revenue and and the allocation cost uh coming from the enterprise funds. Uh there's a
decrease of 1.6 million in interest earnings. Uh and then you've got the actual use of reserves of $19.3 million to help fund the uh uh the fire operating capital and death service needs uh in FY26.
Uh to every year we talk about this uh we talk about the the general fund reserves and the reserve balance and uh then we talk about it again when the audit comes around uh after year end closes. Uh right now at the end of uh FY24
and 930 uh there was a balance of $54.9 million. Uh you can see it over here on the right to try to illustrate uh what we're anticipating happening. Uh we have a bridge loan coming back into the general fund of $4 million from the tax
fund. Uh there we've also had some reserve usage this year. Uh a majority of that $4.2 $2 million had to do with uh roads and uh uh some wall uh um uh construction out of the Piatt Place. Uh
also some additional items that have all came before the town council for appropriation. Uh but estimated ending balance uh at the end of the fiscal year will be uh $54.7 million. Uh and that's before any kind of storm reserve because we always
talk about that. Uh that's an unknown but we always for rule of thumb have always said you know we need at least 3 months worth of operating and Scott I just want to clarify so 35 million left in reserve this year 35.4 uh and I see here on town of Jupiter
unassign the first chart you've got target operating expenses. So as a municipality we target to have 3 months of operating um planned. That would be 20 million. So we are 15.4 million above
the target 3 months of operating. Okay. Correct. Thank you. Correct. So we we are we have that additional $15 million over and above what we normally talk about every year is what we need to have in reserves to meet the demand if
there's a major catastrophe in here in the town that just kind of rule of thumb that we go by and also uh policy guidance from the town as well. So the 20 million is for planned potential if there's a hurricane we have that set aside. So this is over and above that.
Thank you. Ju just to add to that uh so this you know the uh 25% had been 3 months has been an unofficial uh council policy uh or guy number for years and uh just to give a perspective
you know back in whatever it was 2005 four or five when we had number of hurricanes even though they we had reimbursements coming from the feds it comes like a year or two later, right? So, that's, you know, you
fundamentally have to have ready cash on hand to cover those kinds of things. Uh, and hopefully you never face where there's devastation like when loss of uh tax base, if you will. Um, we've been lucky there. I do submit and I'm comfortable with where we're at. We we
all went in this eyes wide open. Part of, you know, legacy of my being on the council was we built up the balance to what it was that we're now using. And it's good that we did save it to use it.
So, I still think we should try to maintain more than the uh 25% uh just to not have missed opportunities. So, just keep that in mind. And and when we did one in
hardship times, I want to say that some budget years uh first thing we did was we changed the 85 15% split on uh capital. So the 15% being spent on
capital projects, you you uh hold up on some of that. So that's another way I just wanted to kind of share that of how we manage through you know where we to get into some financial situation. But, you know, we've we've been better than I
think almost any other local government uh till now and and our public is going to benefit from our fire rescue department significantly on tax savings as a result of having had savings. But to your point, Mayor, um part of the
early on when we started talking about going to the Jupiter Fire Rescue, we knew ultimately we were going to use reserves and some debt service to to fund this implementation period. Um and we've always felt that most likely we
were going to what what was that ending balance going to look like? Uh and we were estimating between 35 and $38 million. So, uh, with what I'm seeing here, I think we're we will meet our objective. Um, and one thing that this chart doesn't take into account is at
the end of the year, uh, there's always some leftover funds that will go back into into the reserves. So, that's not being shown here. This is from a cash flow perspective. You assume you're going to use all your cash or what you've budgeted. Uh, but I do know the reality is at the end of the year, there
will be a little bit of money that will go back into the reserve. So, uh it's not just cut and dry. This is what we will have. Uh but at the end of barring uh any kind of uh unforeseen uh $20 million 3month uh worth of reserve
incident, which we hope does not happen, uh we would roll into the FY26 beginning balance of just over $54 million. uh we will make that transfer for the Jupiter Fire Rescue operating uh the 16.5 for that operating and debt and then the
$2.6 million for the uh uh capital improvement elements that are needed on the stations. Uh and then that we'll have an ending balance of $35.4 million is where we're currently looking. Uh again, I think that at the end of the year we'll have some uh funds remaining
uh that will bump up that balance. And this is not the end of the of the uh budgetary process. We talked about that at the beginning of the presentation. Uh so there's going to be some fluctuation that happens with the numbers, but wanted to make sure we had a chance to
see this and just talk about it. So Scott, these numbers are very familiar because when you first projected cost of fire and the budgeting, these numbers are coming out right around what you said they would be. So I appreciate that.
Yeah, we we were we were uh uh uh we were definitely uh wondering because we knew we had the the reserves to do it and we we were thinking strategically with uh the gain in the in the reserves as well. Uh and then we've also been very fortunate as we started doing the
implementation of the fire rescue uh with some of the pricing uh that we've been able to obtain for the apparatus uh and and those type of items. Uh but continuing on with the general fund uh proposed expenses, one thing I want to call out on this page, it was brought up by a council member uh when I was
visiting with them about uh one of the items you'll see on here is the books dues and uh publications that uh increase uh that large increase there. Uh what I wanted to point out is that is due to a change in accounting standards.
Uh we had to relating to software. So, we had to move uh software costs from operating supplies, repairs, and maintenance uh over to that uh line item. That's due to a what they call a Gazsby pronouncement or a government accounting standards board uh
requirement. So, uh even though it shows like a large increase, it's basically a reallocation of cost. But from a general fund perspective, uh we do have that large uh transfer uh for the Jupiter Fire Rescue that's occurring next year.
But if that were not occurring, this would just be an an average year coming up. Approximately a 5% increase is what we would be seeing uh overall. Now, that's outside of the union contract. Uh but right now it's just a very uh uh um
non-eventful uh uh projection for next year. That'd be a $3.7 million increase over FY25. But we do have and I I'm sorry on the the sheet before um you know you had indicated this and I'm not sure I fully
comprehend nor do I need to at this moment in time but the change in accounting standards um because I saw mostly that really impact that was there was two departments that really had the most that was the police department and it is
it yeah information systems the police but primarily the police department had the had one of the largest. No, understand and I saw that. Um, so uh that I saw how that rolls up. But but the question is is that a one time and it's uh in perpet
you know it's effectively continuing or is it just continue every year and also how we have to report it out into the uh the caffer. It started last year but it started mid year so we did it at year end and now we're carrying it forward into the budgetary process. But we used to always have it. You're just saying
the reality is where where it was now located. Correct. So it really that so that increase is a Okay. It's not really an increase. We're reallocating funds from one account to the next. Right. And and just just on
this one, um and I'm really grateful um for all of our departments. uh they do hard good work and and they really manage their budgets when we every year when we go through this um and I'm somewhat
speaking to my our two newest colleagues that may not know this is like so you know we have actuals from 2324 budget then we have the adopted you're always going to be conservative in a budget and come under it so really what I can look
at all of us can look at is what the proposed is versus the last actuals that we have and then we have you know phenomenal financial report we had mid year and you can kind of see where we're trending. Um so it always is the case
and I understand that that uh there's a in my opinion a bit of maybe overconervatism in the budget but understand why you know there's a lot of things that could change. So, uh, I'm going to want to get together, you know, I went through and, uh, looked at the
percent increase over 2 years being from the actual in 2324, you know, and there's a number of departments that, uh, passed a threshold of something, I at least wanted to, you know, get together um, in oneonone or
whoever um, to talk it through. And I and to some degree, you know, I have the department breakdown, so I already know what category the significant increases are coming from. So while I know that, you know,
I still think worthwhile that challenge, is that real or not? Um, so I just want to state on the record that uh um number one, I recognize that we come in under budget. So, but on the other hand, I think it's fair to look at a comparison
with the actuals. Um, you know, and then, you know, the second quarter fisc financial report shows percent used. So, in some cases, um, you know, we're trending, you know, way under and yet we're still
forecasting a sign, you know, way under compared to what was in the 20 last year, the current year budget. So any event, I'm just kind of I don't think it's worthwhile to take time in this meeting. I'm just more messaging to my colleagues that I'll get together one-on-one on that. And probably the
takeaway I'll get is understanding the significant drivers to the cost increases, right? And it may not be bad to kind of have that in the summary. Jim, I'll be more than happy to meet with you and look look forward to it. Understand? Because there there are some things I will tell you when you start
looking at the at the quarterly uh as you're indicating that some of the when you look at specifically a percentage spent compared to what's budgeted understand it more it it may be a timing issue of when expenditures are occurring right within the year. If something was
primarily payroll, I would think it's up to date. Correct. But certainly I understand like we'll take an FPL bill. They're higher in the summertime, so it's always going to trend under and that that I know and whatever. So I know it's complicated, but but nonetheless,
uh it still is piece of information to use, but yeah, we'll get together on that. Thank you. Look forward to it. Thank you, Mayor. Uh so continuing on uh with the Jupiter Fire Rescue Department, uh again, year we're going into year three. This is it.
Uh we're we're getting ready to to implement for the full year and then in FY27 October 1, uh we begin service. Uh so the funding uh is going to come from the general fund, uh come from the reserves. We just spoke about that. It's
$17.3 million in operating. Uh we're estimating $62,000 in debt service. uh the capital purchase of $2.7 million for a total of $20.6 million. Um I I will tell you that the debt service I'm I'm
refining that as we speak. Uh because we did not pull the the commercial paper. We held off on doing that as long as possible. Uh so the the debt service number uh may reduce a little bit going uh going forward. Uh so what what are we doing
specifically uh within the Jupiter fire rec rescue implementation uh for year three? Uh we're going to be hiring the remainder of staff. Uh we talked about that. That's $10.9 million. Now just remember it's that's not a full year. Uh that's a partial year uh for the for
these uh positions coming on board. Uh we're going to purchase all the operating and training supplies that are going to be need $4.5 million. uh operating startup capital of $1.3 million. Uh software needs of $151,000. Uh and then we're going to start taking
delivery uh next fiscal year of the ambulances that's coming in December of 2025. Uh the fire apparatus and uh uh in June of 2026. Now, that's that's uh uh if we anticipate them a little bit earlier than June. uh the commercial
paper debt service. I just indicated uh we've waited as long as we could on that line of credit to to start borrowing. So, I think we're going to have a little savings on the the interest and issuance fees. Um the cap the capital improvement funding or the uh for the purchase of
the furniture and fixtures for the new station and purchase of staff vehicles and associated equipment, $2.7 million uh again for the total of 20.6. uh the water fund. Uh we discussed this earlier as well as the rate index uh 3%.
Uh from the operating perspective, we went through and we reviewed the operating budget uh for for the water utility. Uh the rate index was not necessary uh in relation to the operating but uh more or less being driven by the uh uh the the project
budgets uh that we're seeing increases uh in project budget expenses. We'll talk about those a little bit. uh as we start to go throughout this the prepare for the next workshop and also we're looking at the uh 0.04% customer
demand growth and RNR funding of $7.9 million. Uh so we're projected to meet our target. Now I will tell you we just went out to to bid got our bids back on the chemicals. Uh spoke with Amanda yesterday. Uh some of them the majority of them uh were lower than we
anticipated. So there will be a savings there. uh there was one uh that she had indicated that did get hit by a tariff. Uh so that that there was an increase in in one of the uh uh chemicals that that we went out to bid on. Uh so we'll be uh refining our numbers uh based on those
bids. We're going to bring those back before council here very shortly. Uh water expenditures, 5% in salaries, uh $261,000, excuse me, a reduction in the debt service, uh increase in property and auto insurance. We talked about that earlier. Property and liability
insurance. Uh chemical costs. I just uh talked about that. Uh utility services uh increases. We're anticipating a 10% uh increase in FPNL rates. Uh as you can imagine, the water plant is one of the biggest users in the town of the uh of
the FPNL. Uh so we monitor that very closely. We have our own rep assigned to us that we speak to. So uh 10% is what we're anticipating. Uh and then a uh de uh an increase in professional services fees uh due to regulatory uh changes in
FY26. Hey Scott, back up to the water revenue. Yes. Uh the assumption of the point4% customer demand demand growth. Is that as low as that's been in many years? I mean what was that last year? I don't recall.
And is it 004 or 04? because it's it's point4. It's been pretty level over the past few years. We've been expecting a decline in connections due to buildout. Build up, right? Okay. But that it's been low for
years, but it's it's it's drastically lower than that used to be. So, I just wanted to point that out. So, okay, that's low. Could it get lower? I couldn't imagine it getting any lower, but as as redevelopment occurs, sometimes we see spikes in those connections. So, but
over time, yeah, we we have it declining like through 2020, 2034, 2035. Okay. Yeah. All right. Thank you. Okay. Couple questions on this one. Um, number one, has FBL got back with the town with
regard to the their assessment of utility uh cost increases unique to the water utility? No, mayor. Do you know when is something scheduled on that? No sir, I don't. Okay. I can I can find out. Well, I'll
help if I can because I'm interested in getting that. Okay. For those that don't know is FPL has always for governments provided um as specific to each government uh what it is and having a water utility. I'm anxious to hear what
FPL also estimates for that because uh and I want to follow up on whether we got a uh um that special rate we were looking for. Oh, hello Amanda Barnes, director of
utilities. We have been communicating with FPL and they still have not produced that, but we've continued to ask them for it. even I I know you've been pushing them and we were disappointed they didn't come in with it but I'll help to push them. Thank you. Um so
and you know Scott we talked about this but on the um and kudos to uh you know uh the utility um and you know I think a step up in how financially it's managed. Thank you. um the available for RNR
which is an important indicator to me um and for my colleagues if you look almost like the second the bottom line in 24 it was uh the axle was 12.7 million and you know we're projecting 6.5
in 25 but Scott as you and I talked about and I didn't bring my financial report but I had a note here refer to second quarter financial report page 27 seven, but when I looked at it, you know, I concluded we would really probably expect a significantly higher
one than that. And I think you somewhat agreed, not debating what how much higher and what, but to me that's an important indicator what we end up with because for those that don't know, we have targeted the renewal and replacement savings to kind of cover
renewal and replacement work we need to do. So to the degree that our budget is in, you know, after the year is over, we're able to put aside more than our target, we're in good shape. Um, and so I just wanted to kind of understand that
where we stand. That's the reason why I'm so interested in that. Every time we make a decision on a rate change and whatever, we have to be mindful about that. um as we are. But again, kudos to the utility for I don't know this was always
the case, but it's been in recently that we're plus you're more transparent with the number. So, thank you. Moving on to the storm water uh utility. Uh we are requesting a 7%
uh increase uh 3% in the base and 4% for construction cost. Again, there's primary driver is the construction uh and some operating. Uh we're using $58,000 in retained earnings uh to try
to meet our target uh for the uh RNR. uh projected RNR contribution of $578,000 uh which is $183,000 short of our $761,000 goal. Uh which is built into our financial model uh which is a long-term
model. Uh so we can go up and down uh throughout the years, but uh that's to try to keep us uh up with what what we're projecting. Uh the expenses uh within the utility, again, there's a 5% uh salary increase. Uh there's a $92,000
increase in machinery and equipment, excuse me. $64,000 uh increase in professional services for master planning uh purposes. Uh that will happen next year and a 7.2 uh 1% increase overall uh for
operating expenses. Don, did you want to talk about the Jupiter River Estates? So two years ago at the request of the residents in Jupiter River Estates along Jones Creek, we put in place a non-advelvorum assessment for um
trimming maintenance of the canal. They had had an issue with the water quality in the canal um not being up to their standards or even the town's standards. Uh so we the initial trimming was done
by the storm water utility in December 2003 2023 they completed that um within months following that the completion of that the water had cleared there was even manatees um cited in in the
waterways. So this year will be 2 years following the that initial maintenance trimming. So we will be doing that trimming again and it will occur every two years. The assessment is on the individual's taxes
every year but the trimming occurs every other year. So we already when we did the contract with the utility when the town covered 100% of it. Um we had we already contracted for the first uh rate or more
than the first. So we contracted for for multiple terms. Okay. with a 5% maximum increase that can occur or CPI whichever is less. Okay. Um and this was significant that we stepped up
for those newer members on the council. Once upon a time we were going to get funding from others and it wasn't all going to be the town and then the Wachi River District wouldn't put in and the state didn't put in. So we went ahead and did it in the
interest of helping, you know, water quality, but it's based on the residents committing that it's maintained. So we never get back to having to put a lot of money in on it. But nonetheless, there was a lot of dialogue about do you do it every year, do you every other year? So,
it' be really interesting to uh like staff did last time, make sure we do some before and after photos and all that, you know, to document um and because this is like again the first time we'll be setting the standard, if you will, like those two every two years
address it, right? And uh could it be three years or is it two year? Again, we just I think there's a potential for decision there based on how successful it is, you know, this time. And I know that's not finance that does it, but
thank you. The residents pay any of this at all. The residents are paying all of this. The initial trimming was done by the storm water utility, but the residents are paying for the over the next 10 years, every other year. Yeah. They're special taxing districts.
which is the way in my view it should have been done because again we stepped up you know on a priv private canal to uh a significant amount of money from the stormwater utility no one else stepping in. So um everybody's happy the
way it ended up water quality is better and whatever and this now enables it to continue to be maintained at that same level. The town did it many years ago, then it was allowed to overgrow and the resident's property actually goes to the middle of the canal, so it's private.
So, but we stepped up and did it. It was It was a bit of a heavy lift for everybody, but we got it done. The residents stepped in and did a nice job organizing. I think it was incredible how the residents came together and kind of initiated this. I mean, there's a real sense of ownership of the project. It was brought to the town by them and
they have a Facebook group where they're regularly talking to one another about how to improve that area. It's not easy getting all the residents on board to pay the extra dollars, which understandable, but they got it done. It was Yeah. Yeah. It was interesting. It was very well done. Thank you.
To your point, we thought about putting a picture of the manatee that was pictured uh in this slide because it was pretty incredible. Uh the building fund uh it's always very stable. Uh we are anticipating permit
revenue uh show a $100,000 reduction over last year. One thing to remember about the building permit revenue. Uh we do have some re larger redevelopment that's occurring. Uh for instance the hospital uh just takes a couple of those large redevelopments to occur to to bump
these numbers up. You can look at FY24 uh $6.3 million. Uh those are usually one-time events uh that occur, but uh we have we seem to be having a few of those every year. Uh interest earnings, we're showing a slight decrease in the interest earnings uh and a small use of
retained earnings to help balance the budget. Again, the 5% salary increases, uh slight decrease in departmental expenses, uh an increase of $80,000 in contractual uh inspection services, and a decrease of $148,000
in repairs and maintenance. Scott, just on this one, and I know I said I would get together with you oneon-one, but um and this building fund has been I've said many times is uh you know, best-in-class, you know, that I think for a government. Um, so I'm thrilled
the way it has always been managed and so we're only talking about a budget number, not an actual, but the protective inspections when you think that the building permits are going down from 23 24 actuals and I know there's different types of projects require
different investments in protective inspections, but just wasn't intuitive to me why with the building permits going down um, significant again from two years ago that the protective inspections would go
up so significantly. But that's one of the items I'd like to get, you know, understand better and I think it may have just been inflated from somewhat an adopted budget, which is not what the actual was, but I have every confidence staff is not going to spend a penny more
than they need to to get it done. Um, so it's not that. I just it just I think it begs a look at Sure. Sure. The insurance fund, we've we've talked about that again. um the the uh bringing
on the the uh fire positions. Uh we feel still feel that uh the $10 million uh reserve balance is is is healthy and and attainable at this point in time, but again, we'll be re-evaluating uh as the time goes on uh to if we need to uh
change that reserve goal and and uh look to see over 27 and FY27 and FY28. uh so uh if the council feels that we need to change that based on claims uh we can do that at that point. So the next steps uh this is the
conclusion of the uh operating budget portion uh of the presentations this evening but uh the next steps that we're going to uh as we go throughout the budgetary process is July 1st the property appraiser will uh certify the tax role and release the taxable values
uh to the town. uh on July 15th uh have a meeting with the town council to uh set the trim rate or the millage rate uh that we'll be using for the rest of the planning period. Uh one thing to remember when you set the trim, we'll talk about this on the 15th is once you set the millage rate uh you can always
go down, can't go back up. Uh and then we'll have the second budget workshop uh to review the community investment plan uh on August 13th. Uh we have our first public hearing uh scheduled for September 4th. uh for the operating and
uh CIP budget. Uh we also reading of the Jupiter fire ref uh MSTU notification to Palm Beach County. Now uh what this is is if you remember right every year we have to let Palm Beach County know that we want to continue to be included uh in
the Jupiter MST fire MSTU uh for the next fiscal year so that they when they start to set their trim uh in July of 2027 uh they know that they will be taking that into consideration. So now we need to notify them uh that we will not be participating, the town will not
be participating come October 1, 2027 uh in the Jupyter MSTU. In a sense, that will dissolve. Uh but then on September 18th, uh we will have our second public hearing and then the reading of a of an ordinance to uh indicate to the county that we will not be participating in the
FY27 assessment for the Juper MSTU. So with that, are there any further questions on the uh general operating? Again, this is the first workshop. Uh we will have another one in August. Uh we will also have the trim hearing coming in July. So we have plenty of
opportunity to uh discuss and have questions. But the uh the August workshop is just a CIP. That is correct. But if you remember right, mayor, what what we always do is at the beginning of the workshop, if there are updates or discussions about the operating budget,
uh we always come back to the council uh with any kind of updates or information on the operating budget before we start the community investment plan uh portion of the uh presentation. Right. Um Emily wanted to kind of pause here to make sure that among the council,
particularly for the new members, there's an awareness here. So, you know, um July 15th, we'll just basically we're going to set the millage rate at what it is now. We've made that decision. So, that's a done deal. And then, um we come
back in September 4th is when there's the first public hearing on the operating budget. So, the preference is is that everybody either if you had any comments on the operating budget, you want to get it resolved well in advance of that. That's why we had the one-on-one meetings
uh before this workshop for operating and then um we have this meeting to provide feedback. So I just want to and then there's really no other meetings really. It's really provide your input back through you know town manager and
finance director to make sure that it's moving if it's incorporating any comments you have. Correct. I mean, I just want to set expectations here. And mayor, to your point, uh, as as always, what you just indicated, if there are any questions, even from the public, uh, we make
ourselves available, uh, to talk in detail about the budget. So, just um, do you have Go ahead. Sure. Well, so I typically wait until the end of the presentation. So, um, that's my for newer members, uh, I'm pretty quiet. I
wait until it's done. our mayor just prefer to go through it. Um, and I kind of collect comments or, you know, reactions, but also what I've had because we've each met one-on-one with the finance department, with staff. So, we've been discussing this budget. This
isn't new to us. We've seen it before. Um, and I it's also a good time just because we don't have many opportunities to talk to one another. And because the budget is one of our biggest responsibilities as a council, it's a good opportunity just to share, you
know, what you're looking at, what might become an issue down the road, uh things like that. So I in general, I agree with the 5% for staff. I think that that um keeps us competitive and is in line with what I'm seeing with others and inflation. Um that makes sense to me. Um
I you know I looked I remember when I was looking at the slide and I believe this is posted um on the agenda backup as well but you look at slide eight or slide five you see all the red in the general fund revenue forecast and a lot of that's um the interest and I think a
theme for this year is you know we expected a lot of this we expected interest rates to come down we expected the valuation increase to come down to about where it is exactly and you've been doing that for errors. I mean, I've seen the step down and that is what
we're at right now. So, this has been planned for years. When interest rates were high, you took advantage of it. We were able to pay for fire with those interest earnings. That was great. But the red you see on slide five, that's relative to the year before. So, we were planning on interest coming down. That
red was expected and is normal. It's not a sign of danger. You see red and I think it's human instinct to be a little worried. Um so that is fully expected. We knew in our planning with fire that year three would be the big year um for
expenditure. So we see that most of this budget the headline is most of it's fire. The vast majority of it is fire and it was planned in advance and it's hitting targets and it's on budget. So I just want to say overall that it feels
good. It's a normal year. It we're not off, you know, from what we've been planning. Um, I want to say I I was curious and I would like to ask um just on the record. So, you were speaking uh about the general fund position. So, we
have the the firefighters that we're bringing on board. Um, but there are other positions and you spoke to two. So, I get the police positions for the new incar video, the um the evidence tech. Can you just go into a little
detail on what these others are? Sure. So, the project manager, I'll start at the top. Let me just bring this up. So, the project manager position, uh, that's a half a year's worth of funding. Uh, we we we did put it in the budget.
We debated back and forth whether whether we were going to do that. Uh, but that is to help out the engineering department. Uh if you've looked at our CIP, which is the second part of this uh meeting this evening, you look at the legacy projects, we've got 87 overall
projects in the whole town. Uh I know Roger Held uh is managing over 50 projects at one time. Uh those are just the legacy projects. I know the council is we're going to be meeting later on this summer uh to talk about adding
possibly some more projects. Uh so we need some project management on staff. Uh if you remember right in August we we did some contracting with uh owners reps to kind of help augment because of the lift with fire and everything else. Uh
th those are very expensive. So this is a way that we can bring somebody on staff uh to help out with these projects. The the town is is growing in far as some of the needs. Uh so we just felt that uh right now we've done it at a half a year. uh we're going to see with a new engineering director coming
on board uh and uh re-evaluating again going back to uh operational efficiencies uh that we've been looking at. This is just one of those things that we're looking at. Uh the the inspector again, same thing. We need inspectors to go out and inspect the jobs that we're working on. Uh so with
that ramp up of of the of the number of projects that we're working on, there's that need. We're seeing that there's a need in the inspector uh side of the house. So, that was the reason that we've included that. Uh, the service worker technician, uh, that's again, that's a half a year's worth of funding
there. Uh, and that's because we're going to be bringing on new firehouses. Uh, this position is going to be working to help with the the building maintenance people and and also, uh, carpenters helpers uh, throughout the town. So, that we felt that that was much needed, especially with the new
buildings coming on board and what we're doing out at the public works facility. Uh, a number of things of that nature. Excuse me. uh the procurement manager uh I will tell you uh within the finance department uh the managing of the contracts the procurement process uh it
has grown exponentially over the last 3 to four years uh and we feel that it's time that we bring some additional help within the finance department uh to be that resident expert to be able to handle and manage some of those projects and to help out uh the departments to be
a resource for the departments and to help standard standardize a lot of the processes throughout the town. Uh the utility engineering technician, uh again, those are helping out with inspections on the uh the projects. Uh you'll see as we start
getting into the community investment program. We have a number of utility projects that are going on. Uh so we need more eyes out in the field. We do have people that are that are doing that. Uh but we're looking at the overtime that's being uh incurred because of the amount of projects and inspections that are occurring. Uh so we
we feel that there's a need uh in the water utility uh to bring those uh another person on board to help. There was an initial request for two uh but we felt that we can do it with one uh going into next year. Okay. Thank you. Thank you. Um and I remember that was that was
my focus and I was I had wanted more information on that. So that's very helpful and I agree the project manager especially. So, um I've seen that list of projects that Roger Health is working on and uh it's a lot. So, uh and then
just speaking to the utilities for a second because one thing that the mayor said that kind of stood out to me was and I don't know if you have the number but the availability for RNR that adopted 25 number. Do you know what the quarterly financial report has currently
for that or I'm going to go back and look because that is interesting to me and I know you know we had talked about this a while ago because there's a five-year water what do we call it the the water plan the cash flow? No, it's the the
strategic plan for the master plan. The master plan. So we work with a consultant on a water master plan. It's a five-year plan and we project out what we're going to need. But that said, there it can be volatile. I remember when chemical costs with high I mean
because after we adopt the budget, you're going to see a string of chemical items for water come before us. And I just remember they were up several fold during the high inflation period and supply and everything with COVID. So,
um, there can be volatility, but we've looked at it year after year. And so, I think that what the mayor said kind of speaks to that if we are going to take in more, that should be considered. Um, but otherwise, I'm glad we're indexing.
But if there is something like that, we're the actuals, right? Because that's what matters is the actuals. of actuals coming in are above target or something like that like with the health insurance fund then you know we can figure something out going forward especially since you know these are enterprise
funds so they have to stand on their own they can't receive general fund revenue anything so it's important that we make sure they can stand on their own long-term and plan with RNR um but people you know we did have a resident
question last year of you know people on fixed income things like that. They see all of this and it's important that council look at all of these things. So, um I I just found that interesting. But overall, um I think it's an excellent report. Uh you know, the headline again,
fire is most of it and I've heard about fire for years now and I know a lot about the fire budget. So, it's nice just seeing it on a different set of documents here. So, thank you. Any other comments, sir?
I got two questions and I'm new to this. I'm absorbing a lot of this and I appreciate all the work you guys teams and all departments put in this in the presentation also all the detailed information but I just want to ask a question relative to the town's budget performance over the years actuals
versus um budget. What's been the performance? Are we typically at budget or under or we significant overrun over the years? two to 3%. Outside of the these anomalies like the fire, two to 3%. And you can and if you I know I gave
you a cop copy of the annual financial report in the back of the annual financial report, you can see that performance over time over a number of years. So as if your question is centering around uh based on our estimates and then usually where we we land at the end of the year. That's
correct. We we are very close uh especially on the revenue side of the house. We're usually very close on those estimates. Uh but things happen throughout the year uh that we may have to come back to council and request more funds. Uh and usually a lot of those things are driven by requests of the
council. Uh the council may uh get approached by a citizen group or or they hear something at a coffee with council or they get something through the uh uh some social media network uh and they make a request and sometimes we have to come back and we have to amend the
budget. that does occur during the year. Uh but our our estimates are usually very close. And one last question, do you have any risks items that worry you relative to the estimated revenues for 2026? Uh that you're tracking? No. Uh I
know early on we we were hearing things about the abarmor going away and those type of things. I'll be honest with you, I personally wasn't concerned about that. uh but uh you know the state government and the federal government they they're a different enemy. They can
do whatever they want. I do anticipate uh looking forward that maybe there may be some shift uh with sales tax that can happen. We saw that the holidays have been brought on and they've they've made them now uh a regular thing. It's not happening just annually. It will happen
every year. Uh so those type of things uh they are some of our largest revenues. what uh from from a risk perspective uh what I'm more concerned with is looking at what's happening locally uh that uh some things that we have to deal
with the county on uh interlocal agreements that we have with other jurisdictions uh th those those type of things are are are the things that I I cons get concerned with because it's not necessarily an economic driver that drives some of those decisions. So, you
know, those are things from my perspective that I try to keep an eye on. Okay. All right. Thank you, Scott. I just want to say thank you. Um, from an education point of view, counselor 100% agree with the 5% increase.
Employee retention is critical. Having witnessed today your Sorry, councelor Toy, your mic may not be on. Is that better? No, I don't. It's on. You're on.
Yeah, if it's you should be ready. Okay, there we go. Took a little pushing here. But again, thank you. The education has been immense for me having
gone the second time sitting here. But the employee retention is so important. witnessing your lunchon today with 20 year employees and above. The long hall of it is you're doing better, but the increase is staying competitive and
retaining your employees. The police budget again being cooperative with your budget for competing being competitive with other municipalities. We have the best here. Um and again this has been a
great education for me to go step by step and the transparency that you're providing to us and our residents I think stand very high on being across the board in our with our
town and again true stewards of your town's money. You've done an amazing job on it. Um, and each time we go through this, I will learn more and more. But I do like the presentation, the explanation,
and given us the ability to be able to ask questions sitting here. Um, thank you. Thank you. every first budget workshop is like groundhog day because um uh to kind of tap into um
councelor Geisinger's comments um the projections like I mentioned with fire when he started a couple years ago they're right on the money they always are. Uh when he you know there's there's always estimates from the state about you know revenues that will come in. He's very conservative. He's always
estimated it will be probably might be a little less but it comes in a little bit higher. So everything's always right in the money. So I I have full faith in our finance staff. I mean every year everything's right on the money. And I didn't get to meet with staff because I was out of town for a couple weeks and I didn't have to I've been here long. I I
can go through the numbers but I don't have to because I come in here and everything is just right on the money. So I appreciate that and I'm on board with the 5% increase for the for the town employees and and everything else that's laid out in the plan. Of course, we don't know police yet and but that'll come down the road. So, I think we're
right on track. So, thank you and Don, great job on your whole staff. Appreciate it. Thank you. To um for the newer members, um I think the biggest indicator in my view, highest level of how the budgets managed is the fact that
our unassigned fund balance has grown every year. When it really comes down to it, if we're not managing, then it'd be going down. we by policy decision it's going it's going down now but that's by policy decision cuz we're going to deliver you know significant tax savings
to our residents by doing that but to me that's the biggest indicator it's because that's a roll up and then uh things that I worry about is uh just to emphasize to that question councelor Gisinger is unfunded mandates so they
come all the time and we're always resisting and fighting them off but they come all the time state, it's easy for them to just and um the federal government and even the county now um beach nourishment once upon a time. We didn't have to contribute anything to
that. Now we're putting putting aside a4 million dollars a year because they said unless we agreed to do that, they weren't going to do a project on renourishing the beach. So everybody goes to the beach, not just Jupiter Residents, but we're the ones that have
to put more in than everybody else. And then like just recently, you know, the county is trying to get the town to take over maintenance of their roads. So I just want to get you a feel, you know, you're new, but every day, you know, you there's some other attempt
made. Let's see if we get the town to do it. And we try to manage around that. But that's a ongoing threat. And I just thought I'd summarize again, we're going to get one-on-one, but to the degree have all of the staff here at
a very high level. Um, I was looking at two items or three items in number of departments going up. professional services, contractor services and then um and on those uh just to and
I don't know when I look at it whether it's say one year special you know or it's continuing and when I see professional services going up or contracts or services to me that could be outsourcing
um which again it would be a staff you know savings and we've had some of those and I always try to keep track of that. But just to rattle off the departments on professional services that I was viewing a significant change from history, uh, information systems, engineering, water admin, water plan,
and storm water on professional services. Again, it may be legitimate. I know like on the utility, we do a 5-year plan update, but I want to then know it's a one-year as opposed to a continuum. If that's the case, or if it's a continuum, I want to understand that. and then contractor services,
recreation, P&Z, uh water admin and and storm water. And then um the recreation group had a significant increase in promotional activities. And I just want to understand what's causing the change that's driving
that those budget items going up. And it's just generic and that's why I'm saying it. Other items I'll get with you on, but just to create an awareness on that. Um, and so I guess with that we're done with the operating portion. Thank you, Mayor.
[Applause] So, as we talked about earlier, there's this is the second part uh to our presentation this evening. Uh this all started last August where the council was asking questions. We we were having
our community uh community investment plan workshop and there was a number of questions regarding legacy projects. Some projects that may not appear in the book but appears in the cash flow. So you don't get to see a lot of the the data. Some of them are historical type
projects that may have been on the books for a number of years and they're sitting there on the books for a specific reason. And uh so the council asked if we could do some kind of update to bring something back to them to talk about uh these legacy projects. The
council sees them every year as far as just the list and the funding during the carry forward budget amendments that occur uh at the end of the fiscal year and then mid year. So uh we wanted to spend a little time. We've developed a uh uh there's a book that goes along
with this presentation uh that you've received and we'll make sure and it's online uh for the citizens that they'd like to look at it. We've developed a worksheet for the departments to uh go in and they can uh give a a synopsis of the project, where the project is, when
they anticipate that the project will be completed, uh the funding that goes along with it, what's been appropriated, what's been spent to date, if there are any incumbrances. So you can see that um and uh with a lot of the projects there will also be a snapshot. Now uh that the
the book uh may not have every project in there and I'll give an example. Uh the two new fire stations we did not do one of those because we just did an update on those. That's an active project. We know that those those projects will be done by next June. Uh
and we know the the the funding uh uh uh portion of that. we've been actively bringing those back before the council. So, that's an example of one of the ones that we would not have in the book, but we have staff here uh that as we go through this uh we have an opportunity for them to come up and speak to you in
a little bit more detail if you have questions about the uh the community investment project. Uh but uh we've also went through and we comb through a lot of the projects to see if are there any projects that maybe uh the council can unauthorize or unappropriate and pull
out of the and pull out of the project plan and that's or maybe put it to a later date because we're actually we're waiting on something else to occur. So uh we can talk about that. So, with that, um, the types of projects that we're that we're talking about this
evening are roads, sidewalks, buildings, uh, water plant upgrades, well rehab, storm water improvement projects. Uh, we also do our police vehicle RNR uh, funding. Uh, in the future, we will have, uh, fire RNR type funding for some
of their, uh, apparatus and and, uh, equipment. Uh historically, the town budgets between 75 and $100 million over a 5-year planning window to fund on average about 60 projects. Uh this includes uh the CRA. Proposed projects
are typically a mixture of new and legacy projects seeking new or updated funding. Uh projects are funded from a variety of funding sources such as adorum taxes, water and storm water user fees, uh grant revenues, uh escrow
funds, and impact fees. The legacy projects that we will be speaking uh about this evening in the midyear update includes a number of legacy projects that were funded in previous f uh funding periods and are reappropriated annually uh through the
budget amendment process each year. Once projects are completed or no longer a council priority, they may be retired from the active project list and any remaining funding uh would come back in the reserves uh to possibly fund future
projects or high priority projects of the town council. There are currently 87 legacy projects with a total of appropriated funding of $134 million. The majority of projects are either actively being worked on by staff or funding of ongoing initiatives. for
example, I talked about it already, the two new fire stations, the deep well injection uh which is currently funding of $15.8 million which will be complete in 2027. We also, as the mayor alluded to earlier, uh we have an interlocal agreement with Palm Beach County for the
beach reourishment. Uh we funded $250,000 a year. Now, we what happens with that is we actually hold those uh monies in reserve and then the county will come to us when they have what's called a new project uh that they'll be placing sand onto the beach and that's
over a 30-year period. So the objective of the midyear uh update uh we talked about this earlier that the uh during the workshop uh it was uh a request of the town council uh to provide an update on these legacy
projects uh and with the meteor update uh project book provides detail of each of the projects and staff is here again to uh talk in detail about any project that you would see in that book. Uh you can see the 80 $89 million uh that's
available after incumbrances. Uh and then the carry forward dollars that's currently sitting in the cash flow uh by uh type which is engineering general government type activities. Uh parks and recreation planning and zoning public
safety we've created a new uh departmental type which is the public safety which will be police and fire. Uh storm water and water. Scott. Yes, sir. On just that last one, um can you I don't know whether one item
just hadn't been updated or can you define what's an incumbrance? Um and I asked that because u on the public safety I think pretty much um I don't know there's any inc any thing that's not encumbered per contract.
Uh that's that's more or less a timing issue, Mayor where we've done a a budget amendment for the stations. That's the stations. Uh and that we haven't fully encumbered uh the contracts yet. That that's what we have a contract. Didn't
we issue all the contracts though? Right. But we did them in stages. It may just be a timing uh thing with the Okay. You know, I'm fine with that. just to me, you know, once we've entered a contract, I thought we we encumber it usually the very next day. Yeah. But
when I pulled this data, it was just like two weeks ago. Okay. So that when the last award we did, you wouldn't have in here yet, right? Which was the largest piece. Okay. Which is why I looked at that one's the largest one. There's no opportunity. Right. Well, thank you for pointing that
out. That's that's most likely what it is. Yeah. So, is there opportunities to for the for the council to possibly unappropriate some funds, freeing up some cash for other pro future projects? So, staff has reviewed the current
legacy projects, lists and identify potential projects to consider for removal so that the remaining funding can be reappropriated to higher priority projects of the council. Uh the review place projects into three separate categories. uh projects uh complete or
nearing completion that still have remaining balances. Projects where uh conditions have changed so that they may no longer be needed or can be delayed to future years. Projects needing council feedback on whether they are still a priority or can be delayed to future
years. Projects identified on the following pages using the color legend above are for council discussion. uh council may choose to remove or add projects to and from these categories. Scott, I I think this is a great and
just for the newer members, this is the first time we're doing this. So, this is a significant improvement in process. And for those that are watching online um or here, cuz I don't think there's anybody here but staff. Um it isn't just council. I mean, this is now a process
where staff never had before that they could offer up something that's been around for a long time that they want to get cancelled. So, that's why really you're proposing stuff to us and looking
for guidance about that. Thank you. I'll make an exception too and say this is incredible. It is a major departure. It is a major process upgrade. Um, we talk about how we try to take everything year by year. We have a water plan, it's five years, but we still look year by year.
And to have this kind of flexibility now and visibility into capital is incredible because I, you know, I last year I remember, oh, I don't see any in creek bathrooms. Where is it? And you know, and now this is a comprehensive. We can look at which projects are
complete with remaining balances where strategically that should move. And as the years bring different challenges, this is going to make councils present and future more flexible in addressing those challenges. So, thank you for this. I think this is a really big deal
and I'm excited to be a part of it. So, it's a grand slam. Oh, okay. Well, thank you. No, I mean I understand staff put in an incredible amount of effort to bring this to us. So, thank you. And I just want to apologize. because I didn't get a chance to yet read the major
updates, but I was referring back to the budgets from last year, but this is incredible. Thank you. Oh, you're welcome. I just want to say I like looking at this and just identifying by departments how many legacy projects are in each area. It's great.
Well, I will tell you it's it's it's it's it's a large workload uh that we're working on every year. uh the uh utility, the water utility, every department really uh has a number of of projects that they're working on. So, for example, here in engineering and
public works, there are currently a total of 16 legacy projects. Uh a total of $18.2 million. Uh the majority of the projects funds are coming from the general revenues uh and some sax funding. Uh and then based on staff's
review, there's an opportunity to unappropriate or realign uh $1.2 million before incumbrances in funding. And this is again subject to council discretion. Uh we have uh four projects that we've identified. Um projects where uh
conditions have changed. Uh for example, the mass arm signal at Tony Penna Drive and Central Boulevard. Uh that was that was a project that was budgeted in 2010. Um, and what we're uh asking is that uh
we would like to uh uh push that forward into FY28 uh at this point because it is waiting on a couple of items uh from other projects to get completed. Uh the neighborhood sidewalks, we used to actually have at one time a CIP called
neighborhood sidewalks. Uh this was leftover funding uh that was part of that uh project that got sunseted. Uh we are actively looking at the sidewalks throughout the whole town. I know we talked about that at last year's community investment program uh uh
workshops, but we're looking throughout the whole town. But right now uh we have uh uh after encumbrances $8,500 remaining available. Uh so we'd like to go ahead and just roll that into the reserves. Uh and because we feel that the the ones that are encumbered for the
$59,000, those will be complete by year end. Uh Jupiter Park Drive is Central Boulevard intersection improvements. Uh that project uh is uh we're looking to move that one to FY28 uh to realign with Indiantown Road uh
corridor the uh the second phase of that for that to be complete and we feel that that's going to be complete in 28 and then we can do those improvements. Um the World War II barracks relocation uh that project is complete as well. uh
that $44,000 that we can fold back into the reserves. Uh one thing I do want to point out real quick uh that I misspoke about the mass arm signals uh the general uh I'm sorry the u Jupiter Park Drive and Central Boulevard was the one that we were looking to move to 28 uh if
the council authorizes that. We were actually looking to uh eliminate uh the mass arm signal at this point in time uh and we can bring it back at a future date if we feel it's necessary. I have uh on each one of these I just have a few that I picked just as
illustrative to get guidance um and consensus with staff. So first of all on the mast arm in fairness um because you referred to that came on in 2010 about that time period we realized we're going to need some signalization in the
town. So we started to establish a budget not knowing which one was going to be triggered first. So, I want to just on that one so staff doesn't feel like, gee, they've sat on it that long. It wasn't justified until more recently by by traffic counts. And then actually, I
thought that one was being held up by the county because being in a uh intersection with the county, we want them to proceed. Um, but the county is the one that's uh and that's one where they wanted us to sign on to maintain their roads and stuff. So, um, the
public has asked for that. That's a safety item. I it may not get done for another year, but it shouldn't be for a lack of our effort to get the county to work on it. So, I just wondered on that one. Did anybody disagree with what I just said? Well, that was my concern is that, you know,
we do we have any sense of what the timeline would be with the county because of all the projects, I do get a lot of questions about that one and it is a huge item in the eyes of residents and safety. And so if the county were to come back, I would want to be in a good
position to be able to act on it. So I just wanted to get a little a greater understanding of yeah reasonable timeline or expectation. Well, staff staff can re-report to us, you know, the fact that staff made a significant
effort with county. Uh resident did as well. Um I did. Um and so I don't know the status, but we're certainly pushing. It's it passed the warrants and so now it's just on hold for the county when they're going to get to it. So maybe we can get an update when it so we all know
so we can let the public know, but I don't I wouldn't want to suggest that we're the ones deferring it. Um we've been trying to advocate it for it to happen once it became justified until it's justified by the warrants, the county's warrants. You got to realize
the county and much really speaking you uh councelor Suns because I know you know this but for for the others said you know the everybody wants a lot of people want signals so the county has a pretty rigid criteria and they're not going to budge from that criteria but
then our staff is proactive and they get the data and then they sell it to the county and the county agrees it's now warranted then that's as far as we can go when it's on a county road And then we have to then push them. In this case, we're providing some of the funding
because it's at a counting in county and a town road intersection. Um, but that's where that one stands. And I appreciate on page three where it says obstacles to completion, you do have that note there. And so that's been helpful just to look through on each of the items, you know,
be it hurricane season or something else, right? um potential obstacles and current obstacles on the ones that are, you know, you've got green. Um I think just I think generally none of us would disagree to sweep it when it's done. So I'm not going to comment on the green
ones, but uh uh just as a generic statement, thank you. That's staff again identifying which ones can be swept. Three of them I wanted to talk about was number one on the collector roadway lighting. And again, I didn't I apologize. I didn't read what's left,
but um that one keeps uh you know, it keeps the end date keeps moving. So, I guess I'll wait on that one. You know, what's left to be done on it, but um I'm just bothered by, you know, the end
date. that one, you know, was funded last in 2018 and I know it's a lot of work and I'm not and it's history so I'm not finding fault with history that nobody can change but I'd like to understand you know what's left to be done and let's get it done.
Um then on street resurfacing I want to just use that one as an example you know and it's good you provide the perspective of a $20 million a year spend and I'm just using that roundly.
So on the streets, street resurfacing, that's about 5% of the spend is on street resurfacing. And we always have a significant balance. Um more than we're going to spend and yet normally we set aside money. I will state I wasn't and while I'm grateful
that the leadership of the town pushed the number lower on funding last year, I wasn't completely comfortable with that. So I still want to understand engineering had a pretty good process where on some frequency of years they do
a survey of asphalt conditions and conclude what needs to be done. Hopefully that's still happening. Um that's really the valid requirements. But I'm just say that, you know, because in last I don't know what's going to come out in the CIP, but you know, we
had a million dollars a year last year programmed and once again we end with a balance of one point, you know, over a million dollars. So what's the consequence of that is we always have
a balance more than we need sitting tied up and so sweeping it and this is all advalorum. It's all general funds. That's right. Sweeping it goes back to the general you know the uh to
the unfund you know the fund balance if you will. So to me, and I'm not directing here, I'm just we're talking here with guidance. It seems to me that's a logical one to sweep. We're not stopping anything on the maintenance of our roadways. It's just that we have
over encumbered or over designated that we don't I someone's got to convince me we need it otherwise sweep it. I will tell you I I do know on this one specifically that we're currently out to bid uh for for the uh street
resurfacing and then there will be a contract coming before the town council uh and there will be some debate uh uh as far as uh the cost goes. So I understand exactly what you're saying, Mayor. Uh I I watch this one very specifically every year. Yep. For
exactly what you're talking about. Uh but uh that one specifically uh it is currently out to bid. Okay. But I wouldn't and I didn't read the backup. I'm sorry. But I would just You say available balance. So I just it is if they're catching up that's fine. But if they're not going to catch up then and
we're funding another million dollars next year, then we can sweep this still fund a million dollars next year to cover. And that's one of the things we're we are working on. Uh one one of the exercises just so you understand when we did this we also had to do a little bit early the projections for
this the upcoming community investment program. Uh so we started looking at what what's going to be projected for next year uh with some of these uh so to your point we have started looking at what what is what are the projects going to be uh for next year based on
historical uh so we are looking at those balances as well so we can time you know how much are we going to actually bring forward and then uh adjust funding uh accordingly. Yeah. Can you just back up to page six and page four? I just want to point out I should have brought I
should have highlighted this because this just is something um on your slides. So you use your numbers simplistically that every five years we spend $100 million or so. I know it varies. It can be big projects that change that at
least 20 million a year. But when you look at this at the bottom, so we carried forth $134 million And uh so we've encumbered 44. So maybe the number is a little bit higher than that. But the available balance is you know about 90 million. So I've always
contended we have always had more carryover than we really need. And I realized last year and I'm grateful staff the town leadership was starting to not fund in a year. So we get kind of
reset if you will what the carryover is. But, you know, we're just carrying over too much money that we're never going to use. I mean, it's it's pretty obvious. So, the pavement could be in that category, and if it's not, fine. But, I just want to use that as that example so
people don't realize. I'm not trying to eliminate funding. I I just doesn't make sense to me that we carry over and unspend so many years worth of work. another part of um the CIP and the backup does have some of the projects going forward with the collector road
lighting and the streets, but it's not the same detail as the individual sheet for each of them going forward, which we'll do later. Um, another ask that, and for newer council members, another ask that council had last budget cycle was not only to update the the funding
and to to show all that, but also just the schedule because we do get a lot of requests from residents of when is my street going to be addressed, when is my neighborhood, and rather than having to go to staff all the time, I love being able to refer to the CIP. Mhm. With that
said, we need to manage expectations and expectation is created when that's there. And so being very realistic and that can change depending on conditions as well. And so just making sure those sheets are up todate so that we can use them. They're a living document um and
they're as up todate as possible, but that they're also realistic. And if they are realistic and up to date, I want to meet those deadlines. And so there's an issue with um street paving that may come up later, it may not. But the my
focus on that item in particular is meeting expectations created in CIP. Um so that I understand. Um and street lighting it it is kind of an old project and it has continued year
over year and there are a couple um and you know it's kind of finishing but there have been a number of items and we have enough in engineering right now. I'm not trying to add anything but just for the future one day to think of looking at a needs assessment for Parkside or something down the road. But
that said, thank goodness we have the transparency here. Look at engineering compared to the other departments. they are at max capacity. So, um that helps me too to say, okay, you know, we're loaded up. We need to execute on what we
have here and get it done and done well and on time and on budget. So, thank you. I just have a quick um housekeeping question. under your legacy for engineering public works. That's 16 and there's 15 listed of the 15 the the
number versus 16. Uh are you saying that maybe we miscounted? It's possible. Okay. All right. Is there a 16 hanging around within number? They would be on this they would be on this
page. Okay. So it is 15 then. Okay. So, you know, again, everything I'm saying is just more of a guidance thing and because I know things may change between now when we come back on the CIP. So, take that into account, not what I'm just going based on what I know now, but
going back to like the collector roadway lighting. And again, I'm not finding fault, but two years ago it was scheduled to be done in 24. Then it last year was scheduled to be done in 25. Now, it's the end of 26. I'm not even sure that scope's not being added,
right? I don't know that. Right. This is one that last appeared in 2018 in our book. So, uh I know we're getting caught up, but this process is going to help staff so that we can reset the bar and they're not feeling bad about something
that's been around a long time. But as I think as uh councelor Sunstrom was saying, there may be a desire to do more collector lighting, but until we finish this project, which was target on the then collector roadways, you know, it's
kind of we can't add any more. And then just the last one on Jupiter Beach, Jupiter Park Drive at Central Boulevard intersection improvements, you know, on that one. Um, and if staff has a reason not to talk
about now, but that one I felt for years should have been done. And uh, I'm not sure the reason for delaying it, but um, I'll just submit this. When we do the project, let's make sure we're doing it
in the off season, which we never have time to think about, right? So I that's why I'd rather have it go but go at the best time it can which is uncharacteristic for road projects by anybody. Um so I'm not uh pushing it out
to 27 seems like we'd be because I thought the engineering was done. We had to coordinate with Lock Hatchet River District for some you know because their ditch has to be relocated and all that. I thought engineering was long done ago, but I'll just leave it at that is let's
make sure there's a valid requirement I have. If a road project can be done offseason, that's what I wanted done, particularly one like at this intersection here. That's actually a question I had because it says in the notes, Encon, what can
someone tell me what Encon is? Well, same agreement. Same used to be. Good evening, Roger Health. Um, it's Lockachi River Control District. That's what they used to call it back. Okay. Yeah. Well, that's good to know for some some of us been around. We still call
Vanc and Lockachi River District. Yeah. And then, you know, I have the list here if you have any questions regarding the um the lighting, the street lighting or anything. I have the the list. Yeah. And you may have the update here. So, we'll go through that.
This is a one time to meet that I wanted to so you can move on to the next uh section, Scott. So just to to make sure that uh I'm clear um the mass arm signal at Tony
Penup Drive and Central um you want to leave that in as is? Yeah, we're we've been pushing and I don't think staff's ever stopped. Okay. But the the two in green, you're okay with those being unappropriated. Okay. Don't think we'd ever have a logic
not to sweep when the project's done. And I just realized why there's 15 on the page instead of 16 as in my presentation was because there was one that had a $5 balance. Thought it was kind of silly to even have it out there, so we took it off.
I do remember that. So, uh, the parks and recreation update, uh, we have 11 11 legacy projects there. Total of $7.6 million and carry forward dollars. The majority of the projects are funded coming from general general revenues. I'm going to say the vast
majority of the funding is uh, and then based on staff review, uh, we have opportunities, uh, to unappropriate uh, $50,246. Uh, that's the, uh, Beach Dune crossover. uh that project is complete.
We actually had completed uh if you remember right uh we we'd actually completed the beach dune crossovers and we had some leftover funds last year. Uh we had uh an ability to do a pilot project. Uh if you've been out to the beach, it actually improved some of the
drainage and also uh I think it was councelor May had asked for uh this project to do with a dog bowl uh and a water fountain. Uh so we did that project and then these are the funds that are remaining left over. So again, if the council uh would authorize, we'll
go ahead and let those uh go back into the reserve balance. That's all general fund revenue. Mike Hoffman, I just want to give some some quick reference on that project. It's a little misleading that the dune crossover is really the drainage as Scott was saying. And just to give some
quick reference that those there's 26 drains total that the park staff maintains. Uh the one project that we did complete uh we saw significant improvement in that drainage and staff spends a lot of time on those other 25 drains trying to fix when there are
issues. Uh so with that improvement there was significant reduction and staff time having to deal with those that one drain. So, I figured I'd just give the information that way you can make a an informed decision. Thank you.
Planning and zoning. Uh um I'm sorry. I was waiting for you to be done with this. Just on a couple of these items on here. Um number one on the community center renovations. And again, I'm just re and didn't get a chance to read the back. I apologize.
Uh but you know I would just focus on is an available balance is is there a decision that could be made and on that one I wouldn't know none of us would it's probably in the backup whether there's you know some renovations or rehabs that's happening you know earlier
than the inservice state because it be could be phased but the I see there's a one-year schedule slippage all the way out to the end of 29 um and um so I imagine And then remember I was looking at the 25 book. So if it
slipped that much then I suspect then the cash flow that was in last year's CIP may change, right? Mhm. Um so then along with that there's a decision to make whether you sweep something and then just make it up. That's a judgment
on your part. But you know to hold on to $400,000 if this was the case until 2029 you know kind of I don't know. That's that's why we have such a high carryover balance. Um and then um on the Abicoa community
park renovations, you know, similar. If I can just I wanted to comment on the community center. Sure. Uh I do know that we are actively reviewing the community center. There are some uh roof issues uh that we're looking at uh and some other items that we're getting the
engineer an engineering firm to look at. So the dollars uh even though uh they're sitting out there, they they definitely may be used uh going forward to help uh uh if going into next year help reduce the amount of money that we need to to budget for next year. So that may be in
the form of a carry forward. Yeah, understand. And that's why on a project like that may have really multiple inservice states, right? Correct. Because it's it's an ongo it's it's more of a a type of RNR type CI. understand
we wouldn't know that but uh I'm not trying to complicate life but it'd be be nice to know that there's some phases being done sooner right that's why like I know like the Abac Abakoa community park reservations well there was some
phases being done earlier I don't know what's left to finish that um you know to but it's not being done and I know there's a master plan being done so none of this is I'm just giving I'm just reacting to the information here and as it plays out as you work up
as the plan is finalized and we set when the dates these things are done then we're going to adjust cash flows and carry over accordingly right I mean that goes without saying you'd be doing that anyway yeah and the car that's a good point though the carry forward is kind of like
saving up like R&R because we do the 8515 split that can't fund everything all the time you're saving up for certain items at certain times and so you would expect to carry some of it forward distinguishing the difference between the unspent or the operation,
you know, environmental changes and saving and RNR is kind of the what we're trying to do and maybe direction of the council. The council may change direction of something that they may want to do so we can reappropriate those monies to meet the objective of the council and so we don't have to budget
as more going in the future. That's exactly correct. Okay. anything additional? Okay. Uh planning and zoning. Uh the planning and zoning has five legacy projects. A total of $2.4 million and funding is being carried forward into FY26.
Uh the majority of the project funds are coming from general revenues, open space funds, and escrow deposits. Uh based on uh staff review, uh there is an opportunity to reappropriate $650,000 uh before incumbrances and funding uh
subject to council direction. Uh so one of the ones we wanted to point out right right away is the Sinquaz Park uh project. Uh there was uh within the Sinqu Park project, there was originally going to be a playground uh and some other park type elements that uh you
know is not part of the upcoming master plan. it's not in there. It hasn't been asked for uh by the citizens. Uh so we do have an opportunity. The the vast majority of the funds that you see on that page are uh general revenues uh that can come back into reserves uh and
help replenish for other park projects uh that are going to be requested in FY26. Uh and then we also have the uh entrance uh and gateways uh for Indiantown Road uh $73,335
and uh after encumbrances are available and those those should be complete. So feel comfortable enrolling that back into the reserves as well. And that's a great example with Sinquest Park. I think I mean I would agree with that. So just because we've been through it publicly, we know what residents want.
We did make a change of direction. So, um, I'd be supportive of that, ditto, and quite frankly, we never had a master plan perspective. So, now that we've prioritized anyway, I'm worried about finish being able to fund the projects we've prioritized before that
one. Um, so I do think on, you know, so we're not limiting it ever being a possibility, but it should be the money should be swept the project canceled for now and everything be driven by the master plan. you know, that that ends up being presented to council and we use
that to prioritize um on the um um Sawfish Bay Park historic um one um there's been a two-year slip on that
uh to the end of 2030. Um, so I just and that one's a more complicated one because uh there's a lot of different funding sources um on that, but I would suggest we sweep the funds from the general revenues and
put them back in when it's closer to really need being needed. But again, you know what I mean, Scott, when you go through it, you'd have to think about it's cleaner when we're talking about sweeping back to general fund than what happens when it came from, you know, these different accounts that may need
to stay encumbered if we're using, you know, so I'll leave that. You don't have to answer that now. You just take it as an item. And then enhance any entries at the major gateways at Indian Town. Um, the last one to be done,
uh, which, you know, was one that to me was should have been the first one we did was West Indian Town Road. Um and um the fact that really FDOT is done with their work
enough that we could proceed, I would suggest that we move use that available balance to do the engineering and permitting for that so we could move that project to be done one year earlier, third
quarter of 2028. So it's kind of a unique one. The notes on the obstacles say FOT permitting in their right of way typically takes one year pushing back. Yeah. Yeah. Allow staff to complete other CIP work, but it doesn't until we get started on it. So,
I'm just suggesting that it seems to me it' be a priority to get the permitting design and permitting going. Um because the biggest obstacle is us getting started, I submit, right? Um then yes, F dot it takes a year long,
but um so you don't have to commit to the 283, but uh I think there's a potential to move it up as opposed to wait another year. So that's why I wouldn't want to sweep that money. Okay, makes sense. Pretty close to the funds needed to do the permitting and design.
Okay. Yep. Public safety. Uh this is uh to illustrate uh our discussion earlier about the two fire stations. Uh it has to do with uh the balances not being encumbered. It's just a timing issue. Uh that's your uh $19 million there. Uh but
there public safety consists of the fire and police department has six legacy projects total of $29.8 million in funding uh being carried forward. The majority of the project funds are coming from general revenues uh sir tax fund and loan proceeds. Uh as the majority of
the of the funds that are in there have to do with the fire stations. Those will be complete. U the other one is the tactical vehicle. Uh we just approved that this past summer. That'll be uh complete here very shortly. Uh the police memorial uh that's actively being
worked on. Uh the police radio system replacement uh that's an active project. That's another one of those projects just for historical perspective uh just like the beach reourishment. Uh we appropriate funds every year uh that go into a reserve account that we reserve
and hold uh for a future expenditure that we're anticipating in FY28. Uh so we're building up funds uh for radio replacement uh and and then the police vehicle replacement program. Uh that was a program actually my first year working here that we actually implemented uh
when Mr. Kiss was the uh chief uh that we did to be able to replenish the cars every year. We we uh fund approximately 13 to 15 cars a year. Uh it's been a very beneficial program. So, we're not asking to unappropriate any funds here.
Uh but the there will be an ending balance of $1,395 is what we're anticipating with the tactical vehicle, but the the PD may find a use for that uh to maybe put a cup holder or something in the the tactical vehicle. I'm not sure.
Um, just a couple on this one. First of all, so last year CIP showed the radio system replacement being 2034. Um, and um, it doesn't matter what it is. We've it's moved up to 2028.
I know this one was is a different one from the paving, so to speak, because it's like we're saving up for it one time thud big expense. That's different than paving that has a cadence of every single year you're doing it. There's a distinct difference. Make sure that's
understood. And then on the police memorial, which is a pet project of mine. Number one is I want to make sure we have enough money to finish it. Right. We're not doing enough brick area. I was out there looking at it and little
diddly brick area. I would submit that there's I don't want it to appear that we're not going to grow the brick area, you know, forever just like we do Veterans Memorial. Seems to me that there's a section of conc sidewalk
walkway that goes directly back to the building that could be, you know, I think we ought to already make it into the brick. Um, but I I don't want the p right now. It looks kind of like, if you think about it, it looks just a really small area that's going to end up being brick.
And I'd rather expand that right from the get-go. So, nobody's worried about, gee, is that all we have? Because we said when we locate it there, we want to make sure we can expand it. There's a logical, but they didn't remove that section of concrete. I saw that when I went out
there and you know what I'm talking about, Frank? I do, Mayor. And they're they're doing it in two phases. Okay. as long as they're going to come back and do number one is get that memorial up. I understand. And number two are the bricks. And so uh and so they're they're
following along. Actually, if you look at the work, they're moving along pretty quickly now. Good. Yeah. So we we are in agreement on the bricks. I'm making sure uh that that's going to get done. Okay. Thank you. I just want to make sure in this one I certainly wouldn't want to sweep a penny. I want to make sure we
have enough money to do it right. Thank you. Very good, Mayor. uh general government uh general general government has four legacy projects associated with it. A total of $1.7 million in carrier forward. Uh all all project funds are coming from the
general revenues uh meaning avalorum dollars. Uh based on staff's review, there's an opportunity to reappropriate $347,000 in funding uh coming from the town's webcams. Uh the town hall green funding should be completely used up this year. Uh to your point, mayor, we're coming to
the end of that project. Uh so those uh encumbered uh dollars should be used. Uh but uh right now the the the webcams uh we we've uh interacted with our is director and we feel that there's an opportunity uh to possibly uh reduce
some funding and bring it back in into the reserves based on the work plan. Please let me be the first to suggest that we do that. Um I do think that it would be better served with the recreation master plan. It was in a spirit of recreation. Um the council
member who made it also focused on recreation and um expectations around fields and things like that. There have been uh concerns raised about it since. We have done some um but I think it
would better serve um going towards recreation master plan. So we'd be sweeping that for now. I agree. That would be my recommendation and I've followed this for years. So yeah, I I agree on that one. You know, I
think people have raised some legitimate concerns that we'd have to make sure we resolve before we were to continue with something like that. So, I'd rather sweep it and include it in the master plan. What makes sense? That's well thought out and very good. I mean, I went along with it
when it got put on there. Sounded like a neat idea, but in hindsight, um, it's got some issues. Very good. Uh, the water fund, uh, we have 32 legacy projects in the water fund. Total
of 67 million in funding is being carried forward into FY26. Uh the majority of the funding is coming from the water RNR fund. In fact, during the operations budget, we just talked a great deal about the RNR fund. Uh and we also have 1.9 million is coming from
FEMA grants. Uh based on staff review, there are a number of projects nearing completion with the majority of the funding uh being utilized. You can see those in green. Uh those projects are you can see from the inservice date and quarter uh we're anticipating that a
number of them will uh end uh at the end of the current fiscal year. Uh and any remaining funds will be swept into the uh RNR uh for uh additional project funding next year. And I really appreciate this level of transparency and just how accessible the information
is uh for the available balance. Thank you for that. just you know just three again just to um number one on this and I made this and again I apologize I didn't write a backup eventually there may be some
legitimate need but in the small meter replacements you know carryover increased a million dollars last year it's increasing yet another million dollars this year and then we fund it and I know we're going to be getting on a program again to
replace that but I just want to make sure we're not over setting aside money too many years in front of when we need it cuz it gives that's why again we have more carryover than we really can spend in five year
you know in a fiveyear plan. Um so just I'll leave that to the utility staff. Um and then um I did want to just recognize that under the water asset maintenance program there was a significant
improvement in reduction in carryover as was said last year. We're going to get caught up. So I certainly want to call that as as a positive but there still is a significant only the staff knows how much work that we legitimately need in the next year and whatever and I don't
want to have over set aside more than what we reasonably need and can do. Um anywhere. Thank you. Again, to your point, Mayor, this is this is a springboard going into the uh community investment program uh planning. Uh we've
we've done a lot of that already. Uh but this definitely helps uh going into that planning period. I also just want to note how incredibly impressed I am with our utility looking at all of this and all the projects. name. We spoke to engineering and we're looking at 32
projects here. Um many of them with inservice dates coming up in the next couple of years. So I just really want to recognize them and thank them for all of their hard work because it really comes across in this document. Hello Amanda Barnes. Um I just want to
let you give you an update on the advanced metering infrastructure project which is the meter reading project. It is out to bid. We should be receiving bids in Jan in July and um it it's going to be funded over five years. So you'll
see it in the five-year CIP. But those funds are going to be needed to award the contract hopefully by in September by time we get that. this uh this list that you're seeing here for the for the projects uh kind of
illustrates what we were talking about earlier uh for the need of the additional person uh that's being requested. Mhm. So the storm water fund there's there are 13 storm water legacy projects total of 7.3 million in funding is being
carried forward in FY26. The majority of funding is coming from storm water RNR uh based on staff review. There are a number of projects uh currently nearing completion with the majority of funding uh being utilized. You can see here highlighted in green uh
the timeline for these projects being complete. uh these ones and greens are anticipated for this current fiscal year to be complete and then you can see from the list there we're going to be nearing completion uh of the other ones early in the next fiscal year. So uh we feel
fairly confident on meeting our objectives there in the timelines. Okay. So, uh, to just summarize summary of the legacy projects in the general fund with the opportunity to unfund, we've already talked about some of this already. Uh,
the mass arm signal in general, uh, we will leave that in there as is. Uh, the Jupiter Drive, uh, and Central Boulevard, again, we'll we'll leave that as is as well. And, uh, the the barracks building and the neighborhood sidewalks, we will go ahead and fold that back into
the reserve balances. the webcam. We will fold that back into the general reserve uh balances. Sinquest park improvements. Uh you can see that we're going to free up $120,000 in uh recreation impact fees along with $119,000 in escrow funds uh that can be
used for parks as well and $323,000 uh back into the uh general fund reserves. We'll be able to fold that back in. Uh and then the entrance to the gateway to the town, the 88235, we will use that for the permitting portion uh and planning uh of the
upcoming projects. And then the re rehabilitation of the Beach Dune crossovers of 50,246. We will also fold that back into the reserves if I heard you correctly on that one as well. Just one I want to emphasize. So on the
Jupiter Park Drive at Central Boulevard, that's given a blue shading which says projects where conditions have changed so they may no longer be needed or can be delayed to future years. So only staff knows um or I have
high regard for the person that could know and demonstrate that if in the future the volume on that was going to go down significantly such that it wasn't needed right staff needs to always speak up
right so here I'm advocating to make sure we're doing it off season but if I mean I'm not convinced of that but I could be convinced inced if someone showed some analysis. So I I didn't want to make sure that that didn't get lost, right? I was interpreting they were we
can cuz I saw somewhere well tied in with the Allen Way South project. Um well, it's different. If uh it really wasn't needed, I'd ask staff to confirm it still is needed. Then I'd rather do it sooner than later off peak.
Understood, Mayor. Thank you. And with that, that's the end of our uh presentation this evening. Uh were there any additional questions? Super job. You gave us a head start on giving you input to the CIP, right? Well, we appreciate the council's time.
Oh, thank you. It's great. We have a, you know, we're going to be more effective together by having this earlier share, right? Absolutely. I'll get back with you, you know, with any more specifics. Uh, just like with the operating, look forward to it. Mayor, I
had one question if we could go back for just one second. Apologies, but on the um general government section of the CIP, the town green, so that project is complete or near complete, but I saw an available balance. I was just understanding the 150ish. Yeah, we're
we're waiting on a on a final uh invoice on that. Perfect. Yep. All right, that's it. But no, thank you. I shared my comments earlier. This is a huge difference and I it's wonderful. So, thank you and I look forward to it going
forward. Okay. Yeah. Thank you very much. And uh the time is now 8:17 and we'll adjourn the meeting.