Andy Lopez. Yes. >> Robert Milin Jr. >> Robert Milin Jr. Yes. >> Pamela Pin Hicks. >> Pamela Pen Hicks. Yes. >> Joyce Strickland Eaggan. >> Joyce Strickland Eaggan. Yes. >> And Dr. Win. >> Dr. Win. Yes. >> Great. Thank you, board. Okay. We are going to jump to our next agenda item.
Item number three. Board. This is board discussion around our budget. Um, and so I will hand it off to Dr. Stubblefield and then I believe Miss Robinson has some things to share as well for us and then we'll open up for discussion and dialogue. Dr. Stubblefield. >> Good morning everyone. And so as excuse
me as Miss Robinson is making her way to the uh podium um this is just a reminder this is just a space for the information that was provided um for the board to um
be able to ask um questions. Just a couple of things. Um there were a few things added after um for the board preview um in case some haven't been able to see it is two sets of department documents. Group one are is the ones
that were all done and based off of the allocations were balanced. Group two um are the ones that are still in process um because either they um were over in areas as we look at next
year and or that they're still um trying to meet with the some individuals due to some transitions and that sort of thing. Um so that information as it is completed will be updated. Um, and this
is just u just a reminder for the general public and um any new board members in case um um you're not aware. So, um, board does look at all of the departments and those budgets, but, um,
when you're looking at the department budgets and those things, while they say what they say on this date, at any given time, adjustments can be made within those department budgets because ultimately what the board approves um,
in August will be the overall budget. So even if stuff is allocated um at this at this point in the year at any point if it is not um directly related to a contractor those kind of
things there adjustments can be made which is you know as sometimes departments make over in one line and they make adjustments there. So that's just to level set that, but we don't want to go into the year where people out of are out of whack if you're
wondering around that. All of these things also are estimates based off of projections that we um have received and Miss Robinson will talk more about that. Miss Robinson, are you ready or Okay,
I'll turn it over to Miss Robinson. was just level setting and allowing her to move forward. Thank you. >> Good morning >> to President Lopez and Vice President Brownley Page and board members and Dr. Stubblefield, our superintendent.
>> Good morning. >> Good morning. >> Uh I apologize. I am an allergy sufferer, >> so I hope I don't have a coffin fit in the middle of trying to speak to you. >> Um it's been a rough week.
I'm going to start here um today to share with you just to go back through our timeline today. Um and looking at we have placed this on the screen. Thank you so much. And
today we are um looking at another board meeting tomorrow. or your SK normally scheduled board meeting June 23rd where you will be is placed on the agenda for you to address whether you want to have intent
to exceed revenue neutral meal rate tomorrow. And in speaking to that, um, I do in fact recommend that you choose to exceed
that revenue neutral rate. Um, in that the revenue neutral vote considerations, I want you to keep in mind that there are some local and state revenue based is based on the property value increases
that would occur. So if we choose to do revenue neutral at the 20 meals that the UG establishes, then we need to stay within that amount of money for the 20 meals. Now we already have one difference because the
state defines 20 meals as a different valuation because they put everything into a pool and then they come out with a valuation. I do not have that valuation at this point in time to be able to share our differences. That probably won't come out until July. This
week, we actually go to Topeka to um engage in the budget workshop, which will stress um the emphasis on all of the entirety of every fund and how the information that we need to actually
put the budget together for 2027. Now in the revenue neutral, we also learned um this week that the watercraft vehicles it may not have a material impact um to are no longer taxed and that may
that's an unmeasured loss. So, um, but revenue neutral, if we go down any meals, that will contribute to the reduced, um, state LOB funding as well as our current LOB funding.
Um, I'm hoping to avoid any drastic adjustments to the budget due to revenue neutral reductions of our funds. And I do want to stress I believe that our community has a vested interest in supporting our students just like each
of you do. And so with that in mind, I continue to think that we would want to vote non-revenue neutral to exceed revenue neutral. And the reason being is that we already
have identified we have a reduced enrollment impacting our base state aid for people funding. We have a decreased federal funding that we have already been notified by the um federal government and we have anticipated
increased expenditures increased in the fixed operational costs. We've already been faced with the sped adjustment from the dissolution of the co-op effective 63026. We're a little still uncertain as to what that will look like. We know that
it has been chosen that we can proceed ahead. But pulling all of these costs together um for what was only co-op and whether everything funded by the co-op how that new funding will adjust totally and the
state um is still working on that. We have put in a proposed expenditures that we think will happen um to them, but we haven't had the feedback yet. Um, we also know there's a cost of
living increase that you yourselves will consider for our staffing, our certified staff, our administration, our classified staff, and and the cost due to legislature um mandate that just rolled out for our
cell phones. Um, we're all of these things are have already been presented to you in a listing of anticipated expenditures. The board expressed interest in our school upkeep and maintenance. Uh we want viable spaces to impact our student
learning and development, providing appropriate playground equipment that has been brought before the board, safe and secure environments, and the building and grounds conditions of our schools considered for our major purchases. So there's ongoing uncertainty regarding
the change in the state funding formula. I believe that might be another year out. But even with that consideration, where do we stand in one year and have to adjust in another? And then the school district, um, it has
been in the you news within the last year. Some who have elected to go revenue neutral have experienced school closings. And I would not like to see that happen here. I don't think it would. Um
but it would be a a nominal change in the budget and the way we need to look and things how we would need to approach if you choose to do revenue neutral and not only that we want to focus on our
financial increasing of our reserves. In the last several years, we have tapped into our funds being capital outlay contingency um are using up the ASDAC money all of those things because we have these cost
overruns and we have to do shifts between the funds to try to satisfy the budget position. And we just here even recently we have been downgraded because for our bond rating just slightly
which I wasn't happy about but it is what it is. Um, we need to increase our reserves against our debt position and we we want to continue to look at
our efficiencies and creating more efficiencies and and being true and right sizing the district in and of itself. not just with staff, but how we you guys are already addressing how we address our contracts
and other obligations that we have out there to support our district. And so we want to continue our evaluation of backfilling positions and in our staffing, but we also want to provide excellent program services while
attracting and retaining great employees. So that's why I'm saying we want to stay away from this drastic shift and assessing which costs are unavoidable, the necessary things that we have to do to operate. We just had a meeting
Thursday with CBIS and they informed us of our increased cost. Medical is actually going up nine 9.2% 2%
and um prescriptions 11%. And not only that, and that was a little more than what I I had anticipated in our pool, I only put in $1.8 million, and that was based on historical trends
of changes in our medical cost. So, um we also learned about the um Senate Bill 20 that is causing our prescriptions to be taxed. If that's there probably is a better
use, for lack of a better word, I should say $10.95, $10.50 um for every prescription that you have. And I'm sure the district will think that's us and our cost, but that was
another legislative piece. And so we have been asked to preempt that announce with an announcement to share with staff um this upcoming impact that will begin July 1st. Um we also want to be budget conscious
culture. We need to have more training and monitoring within this budget process. Last meeting I share with you that we had a concept of trying to get information to you earlier in the year which we were really going to strive to
do. Um and with that in mind, we have to have everybody here in this environment within the school confines to be able to say these are true dollars, not fluff, not anything.
everybody we're talking to and saying, "I'm down to bare bones. I may not be able to do this. I may have to change programming because of the 2% cut that we've already done. And I'm not even certain that that is sufficient at this point
because we haven't put the entire picture together. So, we do want to meet the needs of our school district, but we also want to maximize the use of the funds available for our students. And I think that's a goal that's shared
by everybody here. In terms of the budget, the various individual school budgets and department budgets that have been presented to you. I know you probably haven't had an opportunity to peruse through those. Earlier in the year, we
did provide you the budgets for the current year and so you might have some idea of the format of what is occurring and what are in those individual budgets since that had already been presented to you. Um, if there are some questions
regarding that, I I'd love to entertain them if possible. Um, Dr. Wing, you asked me about I haven't gotten a chance to pull that up yet. >> We'll get to that. >> Okay. >> Thank you. >> Okay. So, um, I know some of you are new
to the board and these documents may be the first opportunity that you've had to see what our budgets look like. We're more than happy to sit down with you and walk you through what some of that means and um
so we are available at your disposal. So, >> thank you so much, Miss Robinson, for the information um and for the update. Um so, board um and Dr. Stoville, thank you for the level setting and just kind of making sure that we're all on the same page. Yes, Miss Robinson. >> May I say one more thing? >> Yes, absolutely. Um, in regard to the
revenue neutral, the vote that you do tomorrow, I know you may not have everything in front of you um that you think you might need to say, but it's only to give an intent to exceed. It does not mean you will.
Your final vote will actually happen at the budget hearing and um revenue neutral hearing date. I believe that is August 11th. So, what that does is buy that vote will buy us more time to be able to share
with you and answer your questions that you might have and also receive information from the state to be able to share with you. >> Thank you. >> Just um one correction, it'll be August 25th. >> Oh, 25th. Okay. >> Thank you, Miss Robinson. That's um good
information to have and as a good reminder that whatever decision if we have the intent to exceed that doesn't lock us in to exceed tomorrow. we can still allows you all time to um continue to
have your budget workshops and meetings internally and bring back the additional information that's been requested of the team so that at the hearing we then would vote and that is the actual vote that would move forward on the 25th of August. Okay. Um thank you Miss Robinson
for that information. Um we'll open up to the board for questions of anything that either uh Dr. Stubblefield or Miss Robinson have shared this morning or other questions um comments discussion around the budget today. Just a quick note um because I am going to step away
at noon um at which point Miss Brownley Paige if you could continue to facilitate the meeting. I will join virtually um I just have another work commitment that I have to get to that I couldn't get out of. So um if you see me get up and walk away and it's nothing against anyone here. I just have to go
to work. Um but Miss Brownley Page will then take over the the meeting and then I'll join virtually. So So we'll open up the floor for any questions, comments, discussion on um the budget. >> Well, I'll start. Uh thank you. And I
did send um um I should include you on the emails. I'm I apologize, but I did send the board an email this morning. Perhaps you have or have not seen it. and it um so there's no surprise in what I'm going
to say uh over the these next weeks about the budget. Um first, thank you for pages essentially 22 to 25 about um
global budget decision considerations. Um while you've you've you've framed it in not voting not to exceed revenue neutral um
many of them are sound whether uh you we choose to do that or not especially and especially and you said it twice at least avoiding drastic adjustments I don't think um I think all of us understand the impact of of drastic
because we live here, we have to see folks every day. Um, what I would would want the board to consider are I think what you also noted thoughtful, conscious um
ways to and and I've I've to full transparency have always been looking to um the last couple two or three years to reduce our overall budget. Um, not focusing on our our main
focus of education, not focusing on um impacting employment of personnel. And and the lie goes out there. She's trying to fire everybody. Hey, I live here. I work here. I I pay the bills, but we bring the money home also. We bring home the bacon, but we're also concerned how
we spend it. Um, so I would I I'd like to ask you first to consider and I'll try to get at least a couple of these in before you leave, Mr. Mr. Lopez. Um, what would be, let's say, would any of these budget
considerations, and I know a couple of them would apply if we chose to reduce the um mill. you've included, you know, the budget impact of one mill supplemental general on page 13.
>> Yeah. Let me um everything will be most of our payroll is at a I'm trying to find a slide here. do this one. Um, as you see, and this is historical numbers, um, based on last year,
reduction to a local taxpayers of 1.39111 and state aid of 2.68037 for a total of $4 million. >> Okay. >> Just for 1 million in supplemental general. >> Okay. >> Okay. Um, we reduced the meal last year in
Supplemental General and what we're finding out even as we meet with our departments, for example, transportation, there's a $2 million gap right now that they are still struggling on how to reduce that budget.
there. Um, we have another >> question is would any of those budget decision considerations be different? >> Would they be different? >> Different. >> Yes, I think so. If we reduce a meal, we
will we're 85% salary. So if we you're really teetering over into affecting FTEES in some way, shape or form, we have already challenged our staff um our
administration to look at their staffing and and several of them have given up positions or not replaced positions and so forth and reallocated the work. Um and that has become the plan. So I'm not so sure that's this is the
constant feedback that we are getting from them when we look at the curriculum when we look at the um programming for CTE or or the services we are providing to our students and our
families. There has to be some great reduction there in in the choice of services or the frequency of service and so forth that will be hit if we decide to do something like that. >> Okay. But you have not
or have you um >> we have challenged them to rethink how we do our programming slightly. Yes. >> And those are the only solutions that have been determined to meet that reduction of one meal. Am I correct in hearing that?
>> Not necessarily a duction reduction of one meal in and of itself. >> We didn't couch it like that. We couched it in the sense of trying to rightsize your organization. >> Okay. >> Okay. and saying that as we have staff
that are leaving, retiring, um, or departing for whatever reason, how can we still efficiently work and support the district and the services that we provide? >> Okay. Okay.
>> Thank you. And so, so, um, without going into some of these others that we can probably cover tomorrow, just before Mr. Lopez leaves. Um, just to to throw this out, I will propose at a certain time um
reducing our expenditures in um travel, um food for staff and
cell phones and all that goes along with that. Um, so I'd like to to to um ask you how would you like to proceed >> board? Um, did you find Miss Ms. Robinson had given us Did you find it?
>> No. No, I haven't yet. >> Miss Robinson had given us >> I'm not even sure how how I can bring it up here. >> Yeah. Um, a printout of our travel expenses for this year. And I'd asked her to >> that would have been back in May 1st I
believe >> but whatever just looking at the um and again full transparency you got it. >> May I ask I'm sorry what you have before you is all funds not just fund six
>> of the reduction in the mill. >> No no no for your travel >> travel. >> Okay. So what you presented fund >> what you presented us. >> Yes. >> Okay. I don't have it. I was waiting for you to get it up. >> I I can't pull it up from here. I'm sorry. >> We can maybe consider it tomorrow.
>> Yeah. >> Nevertheless, the point is >> if we would to and I I've made this this suggestion before >> when with reference to the board. Now I'm making a global or universal motion
um to limit annual travel to one national conference, two state conferences and and recognizing the exception that there are and you you have yet to identify the
grant um uh programs that require uh travel to um it would have to retry require inperson because
zoom is with us and I'll just put it out there too AI is with us everything is with us so so this right sizing has got to be considering all all kinds of factors that we hadn't decid considered before uh but when it comes to travel it
appears that when you look at the the expenditures of travel. I don't care if you look at it three years, two years, but let's just look at last year that if there could be some limit, then there could be some savings. Um I'm not I
don't know if it could be four bill uh four million, not four billion. Um but I I again not to surprise. looking toward that reduction in mill 4 million and if they are coming from different sources
that would not impact employment that's what I'm wanting the board to consider I've discussed this with you know in random with Dr. Dr. Stoublefell. Um, you've heard this this this conversation before. You all have responded by by not
wanting to limit board travel. This is a global. This is for all staff departments. Um, airfare. We already have policies on coach airfare. Um, we would have to to make some more policies. This is for you, Greg. Um, as
far as restricting, you know, we're not paying for valet parking. We're not paying for um um um hotel at $900 or $1,000 a night. We're paying what the conference is is is is uh requiring. Um
we already have a meals per DM um limit. So, so at a at in I'll make the motion now um to limit annual travel to one national conferences, two state conferences and then we'll work out the
details for all all staff. >> So, there's a motion to limit travel to one national and two state conferences for the board or for all staff? >> Everyone for all staff a universal or global.
>> Okay. I just make making clarity um for all staff. Okay. >> Is there a second? >> Second. >> And it's seconded. Would open for discussion or questions. >> And Dr. And I'm not I just want
clarification. Um so we did and I don't know if we got it it uh attached the required travel for grants. We did compile that list. It may be attached now. Is it attached now, Miss Donnie? If not, you'll you'll have that. Um, with
that motion, would it be for the exception with an exception of there are some state meetings that would exceed the two? So, for example, the curriculum meetings with KSDE,
some of them might be monthly and some may be quarterly. >> Are they mandated? >> They're mandated, but it would see the two. >> You can exclude them if they're mandated. Are they mandated to be in person? >> Yes. Most people have gone away from the online option. Sometimes they do,
sometimes they don't. So, I just wanted clarification in the motion. >> Yes, you would put that. >> I would amend the motion to include that. Okay. >> Because if it's if it's mandated, >> we don't have an option, >> right? >> So, >> yeah, >> for clarification, I'll take just for
clarification. and that and that's what I but I do believe the inperson has to be in the motion because if I if there is an option and I would as we clarify and pull off I
and Greg you'll have to explain if it has to be word for word in the policy if there are and here's my question back to you Dr. up. When then these people go to these mandated meetings, who picks up the is there a sub that has to be um
provided? Is there someone has to cover the office? >> So, if it's someone who's doesn't have a physical classroom, no sub is required. >> Um if it is a a teacher and they have a classroom, a sub is required.
>> Is a teacher mandated in that situation? I mean, you're you brought up the situation. It depends on the I don't have them all in front of me. Sometimes there are teachers who serve on like state level curriculum meetings and that sort of thing. Um and I just don't have
all of those details, but in those cases if they have a classroom they would um a sub would be required. Um in some cases it's typically um district level people or those but it just varies for different
>> individual. It's not you're taking out 20 people out of the classroom. >> Not typically. It doesn't when is those sorts of things. It is typically like uh they try to do it a lot, you know, like in July or May. Correct.
>> When um school's not >> the state same situation statewide. >> Yes. State. >> Okay. >> Mr. Mil, I know you had a question. I don't know if it's relevant to this specific or >> It's not relevant. Okay. Well, I won't say it's relevant talking about budget,
but thank you. Uh, it's it's a little different. >> Well, it's somewhat different. I just I appreciate Dr. Wyn and all her expertise and how she looks at this. My question is, I guess this is to Dr. Robinson and >> I'm not a doctor.
>> Okay, Miss Robinson, that's all right. You got promoted today. That's all right. Uh is there a or is there a in the travel is there a huge or large
uh I want to phrase it right uh correctly uh in the expenditures is it a big chunk out of our budget in the travel uh what Miss W is Dr. everyone is talking about that we need to cut back on that would make a huge and a big
impact that's the word I want to use in our minimizing our expenditures. >> So if I could and I if I could add add on to your question Mr. because I think that's one of the questions I had is do we know the number if we're a total number or roughly estimate of what that
might either save us or cost savings or what the cost is and I I apologize if it's in the document already and I didn't see it but I think that would be helpful for me um to know how I how I would move forward on that or what I consider >> the thing is is that when we met with
all the schools one of the um the higher um travel related um out of district travel related items was AVID but that's to prepare our teachers for the classroom curriculum programming
and but they did actually review who needed to go and each year how many needed to go and actually reduce some of that already and um that much I can say um
for a a lot of um other other than the student transportation kind of things with Quesa, there aren't so many others. There's there's like our coordinators might have to have some some PD hours.
um some of our grants with our um kids zone and trauma related um staffing need to are required to attend two two out of that I know are required to attend for that grant and that is federal money
>> associated with that one. Um a lot of other things are state related um um in that programming that I'm seeing happening. There are a lot um for example some of the trait uh avid travel
when the conference is to be here there is no travel anywhere else you know so things like that they are looking for opportunities to reduce that already um and I don't think we've seen the impact of that totally
gota >> may I respond to that you know it seems ironic that we have total, let's say, a $500 million budget. Now, that's not all our operating. If it was, we're pretty good.
>> But my goal clearly is to look for where you can take a scapel and not a hatchet. to perhaps see where there's some savings and and if it's let's say it's
10 million 10 million out of 500 million you know how you look at it is how you're going to look at it but the the first in response to some question like that and I'm not disrespecting you but it's like well is it $5 what's the point
the point is for me the taxpayers the People who are paying the bills for USD 500 and district boundaries are looking for some savings. And I'm
looking for some savings that do not fire people. Do not because we all know usually the ones who are getting the less pay are the ones that scrapped first. So, so my response would be, and
I'm saying, some travel, some food for staff, you know, well, you're going to cut the bagels out. Well, fine. You may not miss the bagels. Um, or some some cell phones, you know,
those those costs appear to the person who's paying the bills as perhaps excessive. if what's going on in the classroom is most important, let's concentrate on what in the classroom. So that's my
response to to a question like that, not you personally, but yeah, that's why I asked you give us some numbers uh and give us some numbers that are are valid and these are your numbers. Um and while while I mean we've trained probably
everybody this I guess a question for you Dr. St. Phil practically everybody's been trained to have it, haven't they? than new people. >> Um the AVID the individuals who've been trained in AVID are the ones who are like the first level deliverers and as
the um schools were being onboarded it did require travel in the way that AVID delivers it. Moving forward it will not require um the the same amount of travel. Avid did we
did talk with Avid because majority of our district and several surrounding D districts utilize AVID. This is the first year they're testing holding a national conference here and we're hoping that Kansas City may continue to
be one of those spaces because then it give of those individuals an opportunity to do it. But as we onboard new people and as um just a part of being the AVID a part of AVID there is a certain number
of people um like the AVID elective teachers and those individuals who do have to attend >> but we're all most of our programs we're training the trainer. We're we we're almost at that point where we now have our people who have traveled and trained. They're training our people.
>> Correct. But those individuals still have to maintain that. So yes, not to um you surp and and and I appreciate you Dr. W explaining that. I mean saying that and how my perception looking at that and I I really appreciate that. Here's where
I'm going a step further. But just for clarity, Dr. Robinson had right now hasn't given any numbers. >> You're still a doctor. >> Okay, Mr. Robinson. Okay. Well, I got to elevate it. >> But I would personally, this is just me. I would hold on. I would personally
question each department to see >> to ask that question just not on the traveling aspect to look at the holistic approach on all the apartments that we're we're involved in to see >> uh the necessary cutbacks. How would it
make a difference? >> That's why it's a global >> Okay. >> uh motion. >> That's why that's why I >> and that's our job. >> Yeah. That's our job and that's why one other point you made time >> we we're first we look forward to working with you
tomorrow talking about next year's budget as we are and every day after if we must. But that's the point she made. >> We we usually get information late but now we can look at every department look at the first one and say okay
>> 2,000 6,000 for travel. Uh maybe you want to re-evaluate that. >> You just happen to use the travel today. >> Correct. >> Got you. Okay. We're the same age. >> Okay. I That's why we need to talk this through. >> And just for clarification, do you have the total cost? Because I I think when
we were in a finance committee meeting, we did provide the total cost for travel >> and that was like half a million dollars and it's like 009% of our entire budget. No, it's it's it's a half just so you'll know the >> cuz some people were asking for number
>> total for everything um was a half million. >> Okay. >> So reduce >> 2025 26. >> Yes. >> Yeah. >> And we haven't finished with 26 yet. >> We haven't finished. >> And Mr. Lopez, I I would concur with Dr.
W. Uh, we're all I don't know anybody who hadn't been affected by all the federal policies, what's going on with buying gas and trying to budget and buy food. People are hurting. I don't know about you, everybody I run into is
saying like, "What are y'all doing? You're spending a lot of money." And they don't have a problem with that to a point, but are we really getting our bang for our buck? And we need to begin to make some adjustments. And let me say because we have been accused, myself and
Dr. Wyn, we're not trying to get rid of anybody. We want people to have their jobs cuz they need their jobs. But we can still make some cuts without cutting people. And that's what we're asking cuz I I you know, I got so tired of trying
to defend us. We're not saying cut people. Somebody else said that. We didn't say it. We're saying where we can and we may have to cut some more fat off so that we can make sure people can
afford to pay their taxes. The assessments on property is ridiculous around here. If you own property here, we're paying and we're not paying pennies. So everything you spend, you want to get your bang for your buck. And
we need to make sure we want our kids to be successful. We want people to still be able to live. And it doesn't mean if I say, "Oh, I don't know about that. We shouldn't tax that I'm a bad person and that I don't support education." I do,
but I also got to live. I got to pay these taxes and they're not going to let me stay for free. So, you got to balance it all out. And we have to consider what people are paying and they're tired and they're angry and they're trying to
figure it all out and make the adjustments. So if there's a way to cut without cutting people and then we just all have to live within that and make it work and it's not a bad thing.
And then we got to show them we're asking for this money and we're doing it. our scores. We're working. Kids are improving. We got to show them. And it's one thing to say we're doing it, but then when you look at the data, the data
doesn't lie. And we have to get out there and do what we need to do. So, I think we do need to make some adjustments. We made some, we may have to make more. >> Yeah. Thank you, Miss Brley Page. And good conversation. I And Miss Robinson, um I'll hand the mic off to you here in
a minute. I am going to have to run. I I think for for me and and I and I agree. I think it is uh incumbent on us and it is our responsibility to make sure that we are making being good stewards of our resources that we have and um being fiscally responsible with what we have
um in every decision that we make. So, I agree 100% with with what you what the board is talking about right now and looking to see where can we be better and if we can save some money so that we can redirect and or um you know put
money behind specific programs or 100% I think our staff are from my understanding uh from what Miss Dr. Shfield said and Miss Robinson, they're looking at that currently and tasking every department to see where we can find some savings. Um, and over the last
couple of years, they've been been doing that and moving money around and not backfilling certain positions and moving money um to save and cut from whether it's travel or food or conference or convenings or um you know, whatever it is. But my understanding is that our staff and our team administration is
currently doing that and being asked to to see where we can um cut some some money in the department budgets for to see where we can save as a whole. So I 100% agree as a board we can ask and should be asking these questions. We
should be looking to see where should we be spending our u our dollars. Um, I don't know that and and and I I'm I want to make sure that however we move forward that it it
is for my however I vote that it is in the best interest of the students and our families that we're serving. So, should we be looking to see where we can be fiscally responsible and good stewards of our dollars? Absolutely. What that looks like? I think that's
where there might be some disagreement on how that looks. So, um I think for for me right now, I don't know that I have enough information to support um this current motion on the table. Um doesn't mean that I don't agree with it, but I don't know that I would be in a
position to to say yes right now. Um and I am going to have to step away. I apologize. I'll try to join via Zoom. Um Miss Robinson, you had something to add. >> I I won't belabor the motion. Thank you so much. >> Miss Brownley Pageige, if you could take over. Thank you so much.
At this time, we've had a motion. It's been second. We asked for questions. We've had that unless there are other questions or comments. Some of you we haven't heard from, but it would be nice to hear from you guys to see what you
think and start with Miss Pam Penhex. >> Well, thank you for volunteering me. I do have a concern. Um I agree with what I've heard so far, but in this current economic uh environment that we're in, you know, we're asking to be being asked to pay
more for less. And there's an overall big picture I think that I want to make sure that we address because as each each department looks at their own individual budget, you know, there is a hole that has to be looked at and I want to make sure that and I'm going to take the opportunity to sit down with Miss
Robinson and Miss Man and find out more about what those what the budget looks like, how it's read, how we understand it, and get the overall big picture. But I do want to emphasize that when you are in a cash crunch or when you have
financial issues that you must pay attention to the essential services that are needed and our essential service is to provide education and instruction for our children. So that's where my interest will lie making sure that we focus on that and make sure that they
are covered. I agree everything that has been said. It's um vital that we prioritize where our dollars are going. Um and to um make sure we're holding each other accountable for um the result of where
the money has gone. Has it been successful or not of the use of that money? Um, the only reason I was hesitating or thinking about the motion was because I do know that we want to have our staff at expertise level. We
want everybody to be skilled. Um, and I'm not sure if we um limit to that number. And I think it doesn't matter if we say two um unless they're mandated or required or you know a part of the grant
then that makes sense to me um just because we want to make sure those that are um professional are getting the most update. One thing about education is ever changing ever changing. So, we need to make sure that our um teachers and
our staff period are the most trained and the best trained in using that training for the success of our students. But I agree, we definitely have to find more places where we have to save money. And as a member of this community, saving on taxes is important
to me too because it it's going up, it's not going down. Well, I would close by saying I agree with especially what you said because the motion says one national conference
to instate or if there are mandated. This does not impact professional development. It does not talk about the the the the software that you're using every day and and you're you're getting more training on that. It does not um
talk about the the the learning communities that you you you uh gain um insight from your from your own co-workers. It's just saying we're going to limit what is perceived by our community. You take a vacation at our
expense. I mean it's and and I mean we come back and say you know the important things we learn are they implemented? Well, we've got to got to follow up with that. But this motion is just limiting national conference travel to one
annually, two in the state annually, and then the the mandated they take for themselves. Um, and I'll leave it at that. I I'll move my motion. >> What I might want to make sure we got the motion right since there were a
couple of adjustments to it. I think what I think the motion currently up is the motion is to limit non-mandated in-person travel annually for board and all staff to one national and two
instate conferences. Is that right? >> Okay. Just wanted to make sure. So >> the way you the way you start off it gets a little confusing for people. Repeat that again. That Yeah. need what I thought you added was the nonmandated and in person. So, I want to make sure I got it right. >> Correct.
>> So, the motion is >> slow down so she can get it. >> The motion is to limit >> non-mandated in-person travel for board and all staff annually to one national and two state
conferences. All right, >> that's good. Okay, >> she has it. >> Yes. >> I don't state it. Yes. Okay, let me see if I can say that. And if I don't say it correctly, please correct me because we want to do it
decent and in order. The motion is to limit non-mandated travel for state instate to two and national one. >> Okay. When we I got question when we talk about two, you talking about two individuals or just two?
>> No. No. Two conventions that you go to within the state. >> Okay. Here here's my second uh V part to that question. You said one national. >> Yeah, you attend one each. >> Let me let me let me explain this. >> Oh, okay. I'm sorry again.
>> No, I'm sorry. Okay. >> We have two nationals that we are capable of attending. So, is the individual or individuals going to choose which national they're going to attend or that going to be dictated from the superintendent or the president or
someone else? Because the two let me finish because one is is is is uh urban and the other is the national national from the national uh association of of you know NSB. Okay. And the other is the
cube. So those both are national. So how are we going to differentiate which to 10? >> They are in different budget years. NSBA is usually in April unless they change it. Cube is usually in the fall unless they change it.
>> Is that correct? Okay. I'm asking the question. >> This is the same budget year. >> Academic year. >> This is a budgetic and budget year. Our budget year is July 1 to June 30th and they fall in both the same academic and budget year.
>> Well, there's enough of us that we all don't my opinion and you don't have to agree because we'll have to vote on that. that half could go to one and then the other half go to the other. That way we cover both. We come back and we
report out what we got, what we need, and what they think we need to do. So that way again we're showing the community that we're not just going and I'm not saying we're wasting time. We do go to the meetings. The meetings are good.
We've learned a lot. But at the same time, just like we're asking staff, to me, we should be the leaders. If it's seven of us, four go here, three go here. If you have to pull the names out
just by drawing it out or if somebody says, "Well, no, I can't do that at this time." You go. But when you come back, our job, whoever goes to what should be to get the message back to everybody else.
Bring the handouts, bring whatever. Same thing with the department. If they have to go, if we're saying you can only go to one and so many went to this, the other group will go to that, there's a way to work it out. It's just that you're trying to be financially
conscious and transparent. We don't have to go to everything. >> I understand what you're saying. I'm a bit confused for clarity. You kind of lost me in there. >> Okay. This is for me now. Everybody else might not be. Okay. >> Okay. You said you're saying that
one or two individuals can go to one the cube and someone excuse me and others can go to the NESB. >> Right. If there's >> you got one n we have two nationals we can go to. >> Right. Not all seven of us are going to each one.
>> Okay. >> We're saying choose one. >> Us for choose one. >> Yeah, you decide. Or you could put it in a hat if some people don't think. >> Okay, that's just for clarity. Us for choose one. I'm trying to understand it. >> Okay, I got you. And I'm sorry. I may
have >> I'm trying to, you know. Okay. >> Confusing. >> Okay. Okay. >> So, any other questions? Okay. Miss Downey. >> Wanda Brownley Page. >> Wanda Brownley Page. Yes.
>> Randy Lopez. >> Robert Milin Jr. >> No. >> Pamela Pin Hicks. >> Pamela Pen Hicks. Yes. >> Joyce Strickland Eaggan. >> Joyce Strickland Eaggan. Yes. >> Dr. W.
>> Dr. W. Yes. >> Four. Four people. People said yes. >> Yeah. So it was Chicago wasn't here. Do we carry add her motion in her absence? >> No.
>> Uh Miss Clark. No. Okay. So the vote >> was five to two. >> Four to four. >> Well, >> okay. We don't count. Got it. It was four to two. So that particular part >> four to one. >> Four to one. >> Four to one. >> Oh, four to one. Okay. Got you.
>> Thank you. >> Thank you. >> It's four to one. It was passed. Now, you mentioned three things, Dr. Win. We covered one. So, are the other two things you're going to bring up tomorrow and we just covered this today? >> Um,
well, we need to probably work with you, Miss Rob, the other data >> for for the real numbers for clarity for if if the board would permit tomorrow. Um, go ahead. I I just want to say that
out of the travel out of district travel information that we have provided did not separate professional development from mand state and national um attendance meetings.
So if we >> decide I think the rule that we've established for ourselves would be the same for them. And that's fine. If we go back and we find that that falls within the guidelines for what they have presented in their budgets, what's the expectation?
>> As far as I'm concerned, the board made a policy that you choose one and so therefore they decide on the one and that and and this is this is the importance for us and and Dr. field as
well for us to have these discussions where we unravel that onion so that when you go back to um have the discussion and perhaps revise those budgets then
the my intent is that's where you see some some savings um and that's where we have provided direction and that's what I think has been missing that we haven't provided direction early enough. So that you
you've you've made you spent hours >> in compiling a department budget and then as you just said there were 10 people going to X, 12 people going to
Y. Now Dr. Mr. Everybody's getting an appointment today. Dr. Milin um no doubt >> you have to you have to decide and that that >> hopefully >> will adjust and it's not a drastic
adjustment as you've pointed >> it's a thoughtful adjustment. >> Yeah. >> So that would be my response. Am I correct? And yes and my understanding based off the motion the mandated portions are ex but after that people
will decide what's the one national outside of mandates um that are required. >> Yeah. >> And professional development is still separate from that >> right >> not necessarily. So for example early childhood is probably the easiest one to
bring forward. So there's early childhood head start there's early childhood early child they have multiple grants and for each one of those grants there is requirements for national attendance by multiple people. So when
you think about um you recently approved for the parents as teachers all of them because of some changes and things all of them were required to come there wasn't a option for me to go and do
whatever. So those there are some years like that not necessarily every year. So when those things come up we'll just note it when we put it up for approval. Um but then outside of the required ones
then it will be um they'll decide that is my understanding. >> Would it be possible to notate that as a mandatory travel? >> Yeah, that's what I'm saying. Okay, that's what >> on the when we >> put it on the in front line and it comes
to the board, it'll just say required >> for XYZ or that sort of thing. So yes, we can differentiate that. um some of the grants like the McKenna Vento and those sorts of things it's required that
they attend a national conference but it's not specified. So in that required component it wouldn't be like the national this they have to attend a certain type of conference and it's um provided. So you
may see two different like if some people are going here and some people it's still required it's just not specified. So we'll just clean it up on how we bring it forth and present it and answer whatever questions you all have
um regarding that so we can um delineate from there. Um what we will probably take a little time and we probably should have it by August 20 some of it by August 25th is
projecting the cost of because some of the information is not out there. they can budget from the previous year, but if they change the location, so say if it was in Chicago this year, you know how the conferences jump Chicago. So if
they're going east or west coast, it may be a little expensive, but more expensive, but so it'll be estimates, but we'll do our best to get um with um staff on that. Most building administrators will not be back until
mid July. So, I know we won't have theirs until August or later. Um, anything that is from them. So, but we'll work on it and we'll >> But you can communicate to the um um staff who were thinking about it anyway
to start looking at um right airfare and hotel and and conference registration because conference registration should be set >> and and >> not for some conferences that are later. >> I'm talking about the national ones, not the state ones. the state. No, >> I'm saying the national. Some of them
have not. Like if it just happened in March or April, they may not. They may have the dates, but they don't have they chosen the city. >> Yeah. Yeah. But they like So they wouldn't have they probably would have everything but like registration. They
So whatever we have, we'll definitely do and we'll just note where we don't have it. >> And probably you wouldn't want would not want to wait till your building leaders, but they have you have communication. That's the that's how you all do the work. >> That's that's one of the things that so
they're not back but though so like for title or whatever if they are required it's a type of conference it's not a specific conference. So like that's why you see some going to innovated schools or others going to model schools. It's a
type of conference not a specific conference. So they'll I mean we we'll send the email if they look at it and do the some of them will but some of them don't necessarily >> Okay. I just wanted to level set that some of them won't back be back until
mid July and they may not look at it. Yeah. So in in in if if I if you would permit me, let me let's take 15 minutes. I'll take 15 minutes to just discuss the um the food idea
>> and then I'll take 15 minute or 10 minutes >> to discuss the the cell phone questions that I have. Um >> and once again, um and I'm not going to pick on you, Mr. Milin, but I'm going to say Mr. Mil um
I've been accused of not wanting to feed anybody and it just tickles me to death. Um because I'm looking at the food cost for staff that does not impact the students and that's a whole another conversation that we need to have about
about school lunches because I'm sure they're going the cost of the that will change. I'm we're sure. plus the selections and all that. So, that's a whole whole another conversation. Um, but I've all and and Dr. T before you
mentioned that that you made the adjustments. What is our policy about um meals, not the PDM, but meals for for departments?
>> To my knowledge, we didn't have a policy. We had the amount and the different departments whatever that amount was could differentiate how they use it. So there's some departments who
only once maybe twice a year they will do something for their entire departments. There are other departments that do smaller things throughout and
not exceed what the total is for um the staff for whomever around that. It wasn't an amount to give the department um and that was what it was when I got here. >> I thought we had a policy. Greg, did we have a policy? >> You guys you guys had to vote. I can't
remember if you modified that at some point, but originally it was, and I'm I'm paraphrasing because I don't remember it specifically. I'd have to go back and look, that they each department was given the opportunity and department or building, I think it was the way it
was phrased was like one uh meal or two meals per year or something like that or one meal per semester event or something. >> Well, I asked that you look it up, but I think it was a value. I don't think >> I think I think you shifted it to a value is what I think you did. >> $40.
>> 40 per person. >> Per person. >> Once a year or twice a year. >> It used to be 50 last year. I mean the year before. >> It's $40 for the entire year. $4. >> And that's where I'm saying some departments will do two events and spend
about $20 per person on two events. Some departments will do four events and spend about $10 a person >> per event. And some departments even break it down more because they will um
get donations and do five they'll allocate $5 and then their team may do like a potluck. So the department may say we're going to provide the hot dogs and then the people and the staff will
say we'll bring the chip like people sign up for stuff. So buildings and departments that $40 allocation have used it differently based off of the culture and climate of
their department and how they stretch the $40 per individual. So then do we use that same allocation concept with these other events? When you look at the the uh readout of
of food, not not nutritional services and who orders the milk and stuff like that. There are it h how do how do the let's say um and I'll use example bagels for administrators
$200 is is those events are they >> so if it's um an a administrator meeting two things could be true they have um so the edies of schools have a line in
their budget for food it's not it it's whatever the total total is. So they would look at that and say, "Hey, we're having a morning meeting this time." So of our $3,000, we're going to spend $200 on providing breakfast cuz they're going
to be here from 8 to 12:30. So some of them might not get lunch. Is breakfast is less expensive than lunch. That sort of thing. Sometimes the dollars come through, you have to follow them. They may have bought it, but somebody else sponsored it. um and then they would
reimburse it but that's generally what's happened. So, so they look at their total amount and then they divide it out how they are going to use >> what where does that where does that amount come from? I mean when administrators when you have meals for principles when you have meals for us
where we've budgeted a certain amount but when you look at the expenses it may be seven >> it comes from the if you look at the executive directors of schools budget it comes from that budget. >> Okay. So, they're taken from different
budgets. Do they still apply to the $40 per person or just what they want to spend? >> It I it still applies. So, if I if I'm the executive director of schools and there are um 200 principles,
we may get we get and if I'm wrong, I'm looking at Miss Robinson and Miss Walker. This is my understanding. And if it's 200 principles, we get allocated $40 per principal because that's my
department. So then that principal >> is the principal of the school. That principal gets allocated $40 for the staff in their building. >> And so when so that's how it would work.
But those individ so the principles may not necessarily be counted in their staff when they're buying for their staff cuz typically when you're buying for food you typically somebody's not there or places you plan for it so
they're not hope they're not being double counted. >> So when we look at the department budgets we will be able to apply that >> yes formula. >> Yes. And if it's and I guess this goes back to you, Miss Robinson, when we look at the department budgets and not and
here you go, Mr. Milin, we're not nitpicking, but that if like for us, we said we're going to have 3,000 for food. Well, seven of us at 40 does not equal 3,000. So, we need to look at our own budget.
>> Well, you have to remember your food budget includes the events that you host. >> Correct. So that would not So while it's the $40 for and I I'm Miss Downey, you can tell me. So the meals that you have on Tuesday
that comes out of that budget. So you would have to >> and that that's just been past history, right? Like that. So if if that is a shift that you no longer want the meals, but that's where it comes from. And then
I believe also any events that you would be hosting that's where >> the knowledge of when we do review the department budgets we keep that in mind estimating specifically because I think one of the events we noted was now that
expense was transferred over to somebody else another department and was that adjusted in our budget? >> What are we referring to? she the um the world cafes the student world cafes um the organizational development
department does so um the last couple of years when they have hosted it we've either gotten sponsors or donations or pay for a portion of it and so we it had not it's not being charged to the board
budget although the board um it's there for them to come and >> do it like organizations development organiz it pulls it all together um and then the board is a part of it so that >> I think you changed it we need it was
>> I think it was >> I think you changed it >> and then let me just move ahead >> how many maybe someone how many cell phones and what is the uh how many cell phones are we distributing >> I do not know
>> Mr. T item yeah Mr. um Hoda is going to come to speak. I will share that this is something we were already working on um to move away from people actually having the physical cell phone be in giving assigning the um Google number or as we
move to our uh official two-way communication a number can be assigned to that. So, we're already navigating that. the the the challenge that we're running into and and and I'll be transparent. It's real. This is first
district that I've been a part of that the number of cell phones that we have are are in the district and they were and Greg or others may have the re the history around it. So, we were pulling the cell phones back to do the um
numbers for those who don't need to be contact outside of business hours. um those who do need to be contacted, we were looking at that list and when we look at other districts and in order to
keep things separate from personal and private, either they would have to have a cell phone, which most uh um a lot of people are fine with just getting the number and having access to the number, or you're going to have to
do a cell phone stipen um because you're using their data on their phone and when we took an initial look at that um in comparable districts the stipens range from $50 to $75. We have been gathering that data so that we could bring to the
board but Mr. Hoda can tell you how many people currently have um a cell phone in the district >> board. Uh right now there's about 6 uh I think 22 cell phone lines that we pay for. >> You say is that again 622
>> 622 >> 622 Okay. And so just to give you broad um a broad idea um all district administrators um McKenna Vento I think um social workers all building administrators
um those are those groups um uh Hback and plumbing staff >> and shop >> and the shop people they have cell phones um so and we we have that list we can give you the broad categories Um we
probably can give you the categories tomorrow. We'll get that. >> So do you have an an adjusted cost compared to what we are spending now? >> So if everybody moved to the number and that's before we calculate those who will need a stipen because there is a
small group um that have to be accessible >> 24 hours a day. What was the projected savings if we do that? It was about 180,000. Uh cuz cell phone lines are about $37 a line. Google voice option
drops it to $20 a line. >> So, and we're not saying um everybody needs the Google voice line. That was with us saying everybody who currently has a cell phone if we give them a Google voice line. So we are evaluating
that and looking at that but just our initial evaluation cuz we have to talk through like historically why was it decided that this group needed a cell phone. Um >> I will just tell you historical context
I don't have because when I came that was the standard here. We have started to eliminate like who has a cell phone based off of their job duties but this was the first year that we were looking at it globally. Um and if we just said
one for one it was a savings of about $180,000. as we look at those groups and talk with Greg and other people who may have some um institutional knowledge, >> may we may be able to um
increase that um that savings um while also making sure that uh those individuals who we either definitely need a Google voice line and then there are some who definitely need
to be contacted be available outside of normal business hours but that group is probably u it's not it wouldn't be from my perspective 100 people >> 622 I have a question >> well I'm >> I want to follow up on that >> are we using Mr. Holder.
>> Uh, Brash. >> Hi. >> Are we using one provider or is that one or are we using multiple providers and would we save more if we had just a single provider? >> So, we put it out for RFP uh when we
renewed uh two years ago and Verizon was the winner of that RFP. So, right now Verizon does all our cell phones. >> Okay. Thank you. Yeah, we do just use one um provider and historically the district has only used one provider um
for the district issue cell phones. >> You use one provider for the hardware. >> We use one provider for the hardware the line for everything. >> Yeah. >> The hardware is all Apple iPhones. >> Yeah. I'm sorry. Uh so uh you the hardware is all Apple iPhones
>> and the uh for the ones that are handled through the TIS department uh that's all Verizon. Now there may be some individual who may have a AT&T but that I don't know >> and data plans why do we um and I guess this here's here's the
the question is it for convenience? Is it for um public um necessity? >> Um >> you know I mean it >> there's there's a there's a line there
that >> has been has been fought in the courts. >> Yeah. Whether it >> So um for those and I can just speak to the things that come have come to my desk since I've been here. The individuals who have cell phones are typically um the administrators and
those who are traveling in between buildings and or need to be contacted outside of business hours is the first tier. The second tier are individuals who have constant contact with families or even either making home visits or
transport >> social workers. >> Social work. Yeah. So all of it is for um business purposes so that they can be contacted if something happens. So for example, if a if a uh something h is
happening in a neighborhood and a school is on lockdown, a text message would go out saying that school is on lockdown. Don't go to that area. if those individuals who are either traveling in between buildings or um out in
neighborhoods because they do home visits. Um otherwise we wouldn't necessarily have a way to that kind of >> 622. >> No, I that's I don't that's why we're looking at like who needs just the number for individuals to contact and
who needs an actual uh >> phys device. But we really were moving everyone away from the device except for very few. So like our one example group is our um shop guys, our HVAC and
plumbing because just because of their the nature of their work is very few of them. Um, right. It's very few of them, but we often have to call them after hours. And honestly, a lot of them the either their plans that they have or
just because they only use it for that, it's more convenient to have them to use those versus trying to give them a university universal walkie-talkie and stuff. So, we've vetted through and looked at um some of those things, but majority >> that now
>> we're doing that now. And um although Mr. Hodo wanted us to be ready to go July 1, I was like, we got to slow down to move. I'm just teasing him. >> Um ideally, he did want us to. I like we have to slow down to move fast so that we can make sure we vet through that all
of the because it takes a couple of weeks for the numbers to be ported and for them to be up and working. And then we also need to align it with our uh once we bring to the board probably in July our official two-way communication
that is required um by the new legislation around social media and stuff because that's another opportunity for people to have a way to communicate um either through an app or something on your um device. So, we're just trying to
align all those things so it won't be any gap in um communication and service. We have a little wiggle room because school is not officially started. So, we don't have a lot of people out in buildings andor on contract right now.
So, we're aligning that and working on a timeline that we can share with the board uh probably in the next few weeks >> um and what that projected savings will be. Full transparency
uh the savings we were looking at around that doesn't mean that we can't have more conversations and look at and limit um more that was to if you look at the TIS budget it's over. So that was going
to help bring down that overage based off of just the increased cost for the things around te technology. So if there's additional money that we're looking at to come from that, it just means
fewer people may actually get a a Google line because there's a cost to the Google line. It is um just not as much as the cell phone. So we need to do all those layers and then make sure we talk to those individuals over those departments to say this group is no
longer going to have a line or a cell phone. What does that mean? What is the impact? And sometime sometimes it's like we'll be able to navigate it and sometimes like hey these two people will need it and that'll just help us with that. So, we're in the midst of that,
but we'll look at it from the lens of possible savings based off of what you're asking. So, at least the board will know potentially what it is and potentially who will be impact impacted by it. Um, so you'll know the um complete picture.
>> And again, this is all the budget process. This is all what we're supposed to do >> all the time because just with the 622 then the the the
apps, the cords, the earbuds, the uh cell phone protectors, all the other things that were purchased by these holders are will not be purchased anymore.
So we only provide a cell phone case uh and the uh cell phone. We do not provide earbuds. Uh that's up to >> Well, they were purchased. No, you don't provide them, but they were purchased. All the accessories were purchased. So, um >> they may have been in department
budgets, but um departments may have purchased them. But I think the other thing to note, I mean, I know you're looking at this budget during when there was um um COVID or the pandemic,
>> they had to purchase them. The other thing is when you walk through like HR and some of those areas, there may be earbuds and stuff purchased because those people are not in offices. >> Confidential information that, >> right? No, but I was just trying to
clarify. You still will see those purchases for those departments who have cubicle areas. Not >> but you won't see two 622 of them. >> That's no. >> Okay. >> And I had a question. When they are on the Google number because I don't have
that. Um it's going to be a app they use on their laptop or on their phone. >> Both. >> Both. And it will some people will prefer to use it on their phone and um others will say I am not because that my
phone is my phone. Um and so those are the areas. So let say like with certain social workers and um early childhood individuals who make home visits
they will need to have a way to be alerted about stuff. So those are the layers that we are looking at like who absolutely and who has it that is not. But those decisions for the larger group
were they have been in place for at least seven or eight years. Um so >> they've been around since I've been around so long. >> Yeah. So a very long time. And I just that's where we're trying to unpack like some of the institutional knowledge and
the why behind it. Um >> so that you're aware. >> Well, thank you. And time is is gone. Um but I want us to look at the data plans, the cost of data plans, the uh the cost of accessories, the um uh the AI
subscriptions, and I think we need a policy on AI. Um so that's another job for you. AI is here, not the ones tied to the software that's educational. I'm talking about and again I I got I have a question >> governance. Yes. >> Yeah. Does an individual guess this is
for you Dr. St or whomever. How how are these AI subscriptions acquired other than just >> plopping down the credit card and doing it? Uh so Chad GPT has uh made uh uh we are one of the few school districts uh
that at no cost to all our teachers is available uh their paid model without the cost uh for this school year. >> You said chat GP is available for all our teachers and for all our teachers and there uh uh several hundred teachers that have signed up for it. >> Okay.
>> And we did send out communication multiple times on that. >> Uh so for uh this school year and next school year is free. Beyond that you do not know. Yeah. >> At this point. >> Okay. So I guess >> that's still then if then if other people's have they been told that
>> Yeah. And we we actually sent communication gave a deadline and said so if you see charges there was a date that we said you will no it would no longer be charged to the credit cards and we were cleaning up that. So we did
cut it off um at a certain point. That was earlier this spring. I don't have the dates in front of me, but we've already >> to the board. >> Yeah. >> I don't know if it was end of the week, but we communicated out to those the people that you can no longer pay for AI
subscriptions desk among others. >> Yeah. So, we did send it out. um we can pull that back together, but there was a deadline that everybody was given to move over to the one that was free and secure. Um and so those are things that
we're still cleaning up with. um if you did see some later after the deadline, those would be things that we clean up moving into this fiscal year. If once uh we pull those charges and the finance department and miss uh when they're
sitting down with them on the budgets, they can if they see those things have not stopped, they are following up with them to clean it up for going into next year. Yeah. >> Okay. Well, thank you and um we'll continue I guess tomorrow. Okay.
Dr. Stubblefield, did you have any announcements you want to make at this time? >> No, just one. Um, I think Miss Downing and um um Karen said it when they sent it out based off of the conversation. I know it took a lot to get this meeting
just because of staff schedules, but there were some other dates that we had held. I think most some people have indicated their availability, but I do think you will need at least one of those additional dates. Um between now
and July 21st. Um I know you have tomorrow and then um July 21st you is your organization meeting if you're going to have budget there but if you want it there are a few dates in between there if they were needed and you can
determine that tomorrow but it'll be helpful if people can fill it out so we can make sure the staff is here. And then um a few of you filled out the survey around the building needs assessments that's required. Um and we
typically include that on the August 23rd 25th meeting when you approve the budget. You just have to say that um you looked at it, you saw the build building needs assessments and based off of that here were your priority areas so that we
can consolidate that. So, Miss Downey will send another reminder if we don't have everyone or she'll just send it to those who haven't done it so that you'll know if you get it, it means you need to do it. >> Those are the only two things. >> 29th, >> I'm sorry,
>> you still have the retreat on the 29th. >> Yes. >> Yeah. >> Time that please. >> It is 1 to 6. >> 1 to six is what's blocked out. Yeah. >> Thank you. >> Okay. Did any other board member have any announcements?
>> Um, just >> Oh, I'm sorry. M. >> No, just for your record, um, I just wanted to make note that the policy was DD, use of funds for meals and refreshments that you were referring to. >> E like easy and D like dog. >> D >> as in dog.
>> Two dogs >> as in David. >> David the dog. >> Dirty dog. >> Thank you. Um, fiscal management. Yes. And it still reads $50 per person. Building and department administrators
may budget funds up to $50 per staff member for fiscal year for meal meals and refreshments. This budgetary limitation does not apply to meals and refreshments provided at parent events or paid by donations, grant funds, or
other sources. >> So that was reduced to $40. We did that in the last two years >> by policy or by practice. >> You you did it during the um >> budget
>> budget meeting and so we carried it out. I don't know if you >> do we need to make it a policy. >> Uh you just need to update the policy. We can have Greg and Marcus provide updated to include with the batch of policy you're looking at now.
>> Thank you. Okay, it's 101 and if all minds are clear, we want to thank everyone for coming out. Miss Robinson, thank you. I hope you feel better and we look forward to meeting tomorrow evening. Thank you
so much. This meeting is adjourned. >> Thank you. Have a Hey, hey, hey.