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Heat. Hey, heat. Hey, heat. [Music] Good Afternoon everyone. Good afternoon.
Uh welcome. Good to see you all. It is Tuesday, July 15th, 2025, 102 p.m. We'll call our meeting to order. Um welcome to everyone, board colleagues. Uh Dr. Stubblefield, to all of our staff that are here present and or online. Welcome.
Good to see you all. Um and to any guests that may be present online or in person, thank you for being here. Um we will start with our board norms and protocols as we do at every board meeting. Um before I do that, just a reminder if anyone needs language interpreters that are here present in
the boardroom, we do have interpretation available today. Um if you have some interpreta interpreting needs, let us know. We'll make sure that we have someone available to help support you with that. So again, we will read our board norms and protocols as we do at every meeting. We agree to respect
differences of opinions in making decisions for the district. To follow best practices in managing the superintendent and the management of the board itself. Stay on task when conducting business for the district, including while at board meetings. To never surprise the superintendent or each other when conducting official
business of the district. Read these norms at the beginning of each board meeting and at board workshops as a reminder of how to conduct our meetings. And to continually selfch check to determine if we're following our norms when conducting district business. Again, welcome. Thank you. Uh thank you Dr. Stubblefield and to staff. I know some several of you had to move your
schedules around as principles are back and folks are coming back uh for the the school year. So we appreciate you all making um some adjustments so we can have a thoughtful conversation today um for our board meeting. So with that, Miss Smith, would you please do a roll call? Yolanda Clark.
Yolanda Clark, present. Randy Lopez. Randy Lopez, present. Robert Milin Jr. Robert Milley Jr. present. Wanda Brownley Page. Wanda Brownley Page, present. Rachel Russell, Dr. W. Dr. W present. Thank you. Thank you. Um, is there a motion to
approve today's regular agenda? So move. Second. Moved and seconded. Any questions or discussion? Just a reminder, board, and I know it's in the agenda, but we will um make sure we do all the budget conversations at the beginning. We'll take a quick break
at around 4 um and then we will reconvene um after that at 5ish at 5 for the remainder of our meeting. So just as a reminder of how we're structured. Yes. And um as a reminder RSP um is here
this will be here this afternoon um at 3:00 to give part of their conversation and we'll have a conversation around um the RSP presentation at 3:00 um today as well. So, just a reminder of of how we're we're flowing today. So, um with
that, there's a motion in a second. Miss Smith, roll call. Yolanda Clark. Yolanda Clark. Yes. Randy Lopez. Randy. Yes. Robin Ryland Jr. Robert Milin Jr. Yes. Wanda Brownley Page. Wanda Brownley Page. Yes. Dr. W. Dr. Win. Yes. Thank you. Thank you, board. Okay. Um I will hand
this off to Dr. Stubblefield to set uh the stage on our conversation today. A reminder. And thank you everybody. Thank you, Miss Downing and Miss Smith. Um, I know board members submitted your questions. Um, there were lots of questions that were sent. Everyone should have received responses to the questions that were submitted with
responses. So, hopefully you had a chance to review some of that. There's a lot of information around the budget. So, hopefully you had a chance to review all the budget documents as well. Thank you to staff for putting all of that together. Um, I know it's part of the work that has to happen, but especially the responses to the questions just to
clarify what's going on. So we appreciate the time that it took for all of you to to submit that and it will help us have a good conversation today. So Dr. Stubblefield, if you wouldn't mind just kind of setting stage for us. Good afternoon everyone. Um first I just want to share that we did provide um we
updated the budget presentation document so that um as you're looking at the department budgets you would have um a reference to like um what was shared previously regarding reductions that have already been made um and
information about um the mill levy. if you like, we can walk through that quickly, but also we just wanted to make sure you have as much time um as you need. Um there's no recommended action
around this um item. It really is for discussion and information. Um this is just a reminder that the u adopting the budget and those components will take place on September 9th. Is that correct,
Miss Kaiser? Yes. So, um this really is for discussion information. If there's stuff that uh items that are information we need to bring back, we can look at the upcoming meetings or add a meeting um to discuss.
So, I just wanted to lay the groundwork for um item A. Thank you, Dr. Steblefield. Um, so you do have the board presentation um available to or the budget presentation, I'm sorry, the board the budget presentation in uh diligent board. Um,
hopefully you had a chance to review that. Again, no action is being requested of the board today. Um, but really an opportunity to dive into some of the budget budget questions you might have um that we have as as a board um for as we continue to set our budget for
the upcoming um year. So, um, with that board, um, are there any questions on the PowerPoint presentation around the 2526 budget that has been updated? Any questions on that? I don't believe that
we're going to go through it slide by slide unless the board would like for our team, our staff to do that. Um, but are there any questions on the budget presentation? Mr. M, I do have a question. Since we're on the budget now, clarity for me, will we as a
group as a board discuss the board budget more in detail and in depth among ourselves in executive session before we take this to a vote September 9th or what? Or are we just going to review it
on our own? Yeah. So, the board budget specifically for the entire but you're speaking specifically about our budget, right? The board budget. So u we won't that is a part of open conversation. So we'll review that openly and have conversation around board budget. If there are any
questions around the budget specifically um the board's budget um we would have that now would be or today would be an appropriate time to do that. We would do that in open session. Um we did discuss it at the retreat a little bit. There was some discussion at the last board meeting um with some questions around
the board budget as well. So conversations unless it's something specifically that would fall and Greg um Mr. Gohane would tell us if there was something appropriate that falls under executive session content otherwise um conversation on the board budget would be an open discussion.
That's correct. Okay. Sorry, I want to go back to the presentation piece that you asked around do we want to go through the present your question is do we want to go
through the presentation that's your question yeah I mean yes if the board if there are board members or the board as a whole wants to have the presentation um have someone go through the presentation slide by slide we can certainly do that it's there for
our review um and so but But if there were no questions or if the board did not want to review it, um we didn't have to. We can dive into the conversation around some of the department budgets and the other budget. But if certainly if any board member or the board as a whole would like to see the
presentation, um we can certainly do that. I think staff is prepared. I don't have a question about the contents of the um of the presentation. My question is more about the budgetary aspects of it. So
the board did the process of identifying our priorities. We then got the sheet of paper that said this is what it would cost. Um, and I guess for me the conversation that I'm having with myself
and when I'm looking at the budget items is where where those things align and like where we added more dollars. So I think the number one across the board was the board wanted our police department to
have more educational this is just the example I'm using more educational opportunities. So within the police budget was educational community events something that increased because that was a priority of
the board. So we're setting the vision but did the board but did those individual department budgets reflect that? That's where I'm like trying I'm having to go back and individually put all of the pieces. And actually for the
police department, they reduce their community. So those two things don't add up to me. And so that's where I'm struggling where they're saying, "Oh yes, we're going to do more things, but you reduced your food cost and your like community engagement pieces." And so
I think that's where I am in this process because if our board priorities don't match our budget, then we're not on the same we're all on different tracks, right? So, just a point of clarification, I don't like last year, I'm not sure what events or what things
took took place. I can't speak to that, but um all most budgets you would see lines reduced unless there was something there because of us wanting to balance the budget, but it does not mean that
they can't do events. So everybody's food and travel budget was reduced in order for us to be with where the dollars were with the additional cost. There are things that they can do and
more uh community things that they can uh do that may be cost neutral or no cost at all or tag on to other events. So that can still be a priority without um adding additional money. So if you're going to add additional money, this is
where this discussion has to take place because we have to take it from somewhere because there's not just a pot of money that we can allocate right to it. And um given I think what I'm saying in this process is is that
whether it be in those budget summaries that people did where they had this addition or they had the subtraction at least specifically for the board priorities and the things that this entire group decided on. It would be
nice to have even if I reduce my community engagement budget, we plan to collaborate on with the school buildings on title nights or whatever where they already have food, where they already have people to be in the buildings. Like
I think I'm looking for those tangible things because then later on I can't come back and say, "Hey, this is what the board said we wanted." And someone say, "Well, we didn't have the money to do it." So I guess not trying to put the cart before the
wagon, but it also is like those two things have to happen otherwise later on the reason is going to be we reduced our budget and we didn't have the money. And so I'm trying to balance. So and I think in specifically in the case with the police department with the transition and a new chief like we can
go back like you're not making so that is something that we can go back and update because you're not approving the budget today or doing anything to that extent. So we can they can go back and explicitly talk about it and we can provide like where that will occur at
and we will say this is what we can do this they will say this is what we can do within the budget and if it's more than that then additional dollars will have to be allocated but it's going to have to come from somewhere and we can talk internally about the somewhere or
say you if you're going to do this you're gonna give up this over here because we're trying to say that's a discussion we need to have and that's also going to help us align our board priorities and their ability to actually occur because when I go to the
next section so that was safety and security when I look at academic and curriculum those aren't all things that like cost something but and maybe I'm backststepping on my thought some of Some of them will cost and some of them don't. Like more
opportunities for clubs during the school day. That's in my mind not something that costs but something that's being built into the schedules. And so like just how do we connect the dots of the things we said we care about and we want to prioritize versus making
sure that our budget. Yeah. So that example we did share towards the end of the year at the end of the week that all of the secondary schools did build club time in the schedule at least
um it may be one time per minimumly one time per month but I think it's more than that and they were piloting and doing it within the schedule at the end of May. So that wouldn't have necessarily been reflected on department
budget documents because that is like housed in the um schools and they did um make adjustments to add club time. Um I think it's one I'm almost certain it's once a week because it's one of the FA
times or win times or those sorts of time that they were leveraging it uh to add um more uh time during the day for clubs, but we I can get an update um from Dr. Irvin and
we won't be in this end of the week. It'll we can do it in a future one as um we have a few new principles coming on board like as they get settled, we can provide an update before the start of the school year. Okay. Yeah. And I I think we've gone through enough examples of what I'm
asking for or looking for or trying to piece together to make sure that the budget is reflective of those things. So, I appreciate that. Thank you, Miss Russell. Lopez, I do have a question. Um, could I have um staff explain slide
20 about the mill levy information? Yes. Um, Tracy, you do you want to come and talk about that? Yeah. And I'm not questioning your numbers, but
could you explain the the difference, I guess, since Piper is one of the sweet 22 now instead of sweet 16 with a higher property value that they have a cost of living adjustment
and their valuation is much higher than KCKPS. This This slide says one mill generates $348,000 in pipe, right? Or supplemental general fund
just for supplemental general fund. Correct. What does one meal then then? Okay. And that's what it says valuation supple. What does one meal generate then? And across the board because there are different valuations.
Yeah. such as um capital outlay. If they would have a tiff, a tax incentive, then that is taken off the valuation. So it um we'd have to compare each individual fund, each tax levying fund to determine
what one mill would cost. So at this time, you don't have an answer. I do not. Okay, that's that's the correct answer then because their their valuation their property valuation is much higher than average than KCK and
then based on this what you're saying blue valley 1 mill equals 4.5 million brings in4 one excuse me KCK brings 1 mill brings 1.2 2 million in our school district and in Blue Valley's district
it brings in $4.5 million. That is correct. Okay. Thank you. Thanks. Thank you. Thank you, Miss Brley Page. I'm sorry. My concern in lie of what's happening with the department of education
as well as what we're waiting on from the state and find out what's going to happen with the feds. Do we make adjustments in this because there's some major things going to happen, right? Then will imp [Music]
[Music] what happens? So this money is the we're talking about general funds which come from the state. It's not the federal dollars. So that's not reflective of that. So all of this is reflective of general funds which we will get the
general funds from the state. In regards to the title federal dollars that are frozen, we are waiting to see. Title one has been released. That that's all taken care of. that's our largest uh amount
that we get from the federal uh government. But the rest of them like 21st century, title two, and those things, we're still waiting on guidance. And right now, what the state, the Kansas Department of Education is
telling us is use carryover in the areas where you have carryover. And we did, we do have car carryover. And also um and and that uh after that we would come to the board once if they
haven't made a decision once all of the carryover is gone we would come back to the board and say here are our options. You can use contingency where there are contracts and or programs that we just need to stop because we have to stop
them or um you could direct us to stop something else. But that would be a discussion that we would come back and have with the board. We don't have the information and we're trying to avoid and talking through hypotheticals
because then that misinformation gets out there. So right now we have carryover and the plan would be to use the carryover for the first few months and we may or may not hear something. I was in DC last week um with um ASA as a
representative from Kansas and we did talk to um several people about where they are and the what was shared with us is the same process that they did with the ESSER dollars. Some believe that's what the OM is going to do with the
federal dollars. So, the assumption is, I'm not saying it's true, that similar to the ESRE dollars that just were recently released back to all entities that had them, they're anticipating the same thing will happen for this year
because those dollars were already approved by Congress. Now, there were a few lines where there were no dollars allocated. So we don't know if they'll go back and fill that but majority of they're assume they they're thinking
it'll be a couple of months. Um there was some discussion about there may be possibly some announcements that came out at the end of last week or this week. We haven't heard anything. So we're just waiting and the direction that they were given at that time um
last week when we were there also is to use the carryover is not with the department of education in DC is with the OM and they are reviewing the different grants uh making sure that they're in
compliance with the um law and that that's all the information we have. So right now we're okay because we do have carryover. We will have a better idea by the next board meeting. Like if they haven't made a decision of here's what
it would mean. Either we need to stop these things or you can use contingency or you can tell us to reduce somewhere else because these things are a priority over something else. But we're not there yet. But that that's how it would have
to play out. So, we've talked about it, but we're not there to say we need to go use um contingency or we need direction on what's the priorities or what's most important and we can
bring a recommendation back, but it doesn't mean you have to do what we recommend either. Well, I respect that. I just think I none of us would run our houses. I would hope you got a backup plan. I got a ABC.
I know you don't want to share out that now, but I think we need some backup plans so we'll know which way to go because right now the way the government is going, the national government as well as the state, it's real iffy and it's back and forth and forth and back
and we just want to make sure we cover ourselves and we have everything together. Yeah. I didn't have that, right? Our backup plan is a use contingency. If we I mean not use conting a use carryover. If we run out of carryover, we would come and say to
the board to continue these programs for this year. It costs X million of dollars. You can use contingency. And then when we're planning for the budget next year, we can restructure and have priorities. if you don't want to use contingency, we would then say we no
longer will have whatever program that was funded through those grants. And so that that is the plan. like your plan would be contingency or stopping something that's not um an a guaranteed
contract like for staff um for certified staff or a contract that we've already committed to um with a vendor. And so there are spaces you can say, well, we're going to stop all of this, pull this money together to take care of
this. So we we do have a backup plan. We just are not there to put those kind of do you want to do this or this in front of you. Um because we still have carryover from those title funds. Well, do you have a number? How much do
we have in carryover? Miss Walker, can you share that? And while she's walking up um so you mentioned that title dollars have been released. Um title one. Title one.
Yes. And so of but title one is not a part of the 4.9 million. Correct. Correct. Correct. And so the dollars that we are talking about is the 4.9 million. Correct.
Um and I guess my question after you answer her question would probably be to Tracy is before you get to that moment, what is the number that we have in contingency? Um, that would be my next question, but I'll let you answer the question. As
the the carryover varies um from title one, title two, title three, and title four. It the amounts vary, and I could get those to you. I don't hold them on my head, but I can send them in the end of the week. They're enough for us to do our um certified and classified
contracts that we're obligated to for the next couple of months. We would be okay doing that with the carryover that we have. Then after that point we would have to then if we don't have notification of the funds being released we would have to look into as Dr.
Stubblefield said contingency or stopping contracts or programs that were not obligated to continue for the school year 25 26 because contracts are different right which you all understand. Um so it would vary. The
biggest part of that 4.9 uh amount right now is for our 21st century grants which are afterchool programs. If I am remembering right I think that's about 2.1 million of the 4.9.
And we did have a meeting last week with KSDE. They were also in DC and working on getting funds released. and they have a plan for um districts to use their carryover for which we do have some for 21st century and then we will meet with
them and they have carryover at the state level in that same fund and they will be providing then some of their carryover to the 21st century grant programs across the state. Their hope is between the carryover that a district
might or a program let's say program the program might have and then what they would give us would be about 50% they could get us up to 50% of the total grant program award for this year. So
that their thought is they would create then for us an on-ramp for the either the first part of the school year and districts would make the choice of would you run the program full-blown for the first part of the school year halfway through because you have 50% of your
funds or would you try to scale back your program and run the program longer you know because you would only have 50% of your funds. But their hope is to provide that for the afterchool programs because that's a pretty significant programming piece in the state of
Kansas. Um so that then we can give time for the court action. We have 24 states. Kansas is not one of them that has um sued uh the administration for the release of these funds under the uh
empowerment law of I think it's 1974 that once Congress has appropriated funding and the president has signed on it then they're saying it's illegal for it to be impounded by the OM director which is what's happening now. So, you know, the hope is is that we would get
some court action, funds would be released within the next month or two, and we'd be able to resume programming as planned. So, we're we're in a little bit of a waiting period, and there will be kind of an end time up to a certain point. It's not a long waiting period
where we'd have to make some additional decisions. So, you will get us that carryover. I will. Yeah, I'll send that to you for at the end of the week. Just I want to make sure it's accurate. Okay. you know, we appreciate. Yeah, you bet. Anything else for me?
Okay, great. And our current balance and contingency reserve is a little over 15.1 million. I have a question. Did we use it? Oh, I'm sorry. Did we use our contingency fund last year for anything or the year
before that? for the 2425 we did use it for the um security the TI security TIS I'm I'm I I couldn't hear what was said the TIS security okay
and that was for the 2425 year how much did we use at that time I'd have to look that up it's actually I think it was 600 or it's it's an addition on the slide of Uh
slide number eight. It looks like because we had to build it in the budget is 602,000. Yeah, it was 602,000. Thank you. That was all of it or just a portion of
it for that specific uh security for the the the cyber security. I actually I can't rem recall if it was a portion or the to it was it was a portion. It was all of it. It was all of it. Yeah. Russell, you had a question.
Yeah. And I apologize. Um I'm probably going to come back to you, Lisa, here in a minute, but um the question, thank you for answering the contingency question. Um, how is the transfer impacted
in in a hypothetical scenario? We move forward with the transfer which the board already approved to balance that whole equation. But then if we also were to transfer money from contingency
to cover these expenditures, is there a specific required amount that the board by policy or anything has said that the contingency needs to remain? I don't know how the transfers work and when the
money comes back from that transfer to a balance the budget piece, but I want to make sure that I'm understanding it all. Sorry. No, you're fine. So, if if the board would choose to take money out of contingency to pay for a program, then that money is is gone. It's out of
contingency. Um, we do not have any policy that I'm aware of that says we must maintain a certain amount in contingency. Of course, the state always u recommends three months of salaries or three months of operating expenses is what we should have in our cash reserves
and I think ours is probably around 8%. Okay. And then going back to you, Lisa, we talked about the 21st century grant as it refers to
um the uh the kids zone, the afterchool programming. But there was another piece that we had recently added on to it which I believe is the Schlaggel surge the like extensive piece for that
program. Is that a part of that 2 million already? It just isn't. Yes, it's about I if I'm remembering correctly around 675,000 of the 2.1 million is part of that. Okay. You know what I'm
It may actually be Sorry, I've had a lot of numbers in my head. 2.1 may actually be the kids zone and then the 675,000 on top of that. I can get that for you at the end of the week as well just to make sure. No, I just want to make sure that what
all the numbers number for me. It is 4.9 with all of it together. What was what we posted on the website? What those are the numbers that you would be looking at. Okay. Yeah. And I guess board I am asking all of these questions not only
because numbers matter but people matter too. Um and I know that I heard Dr. Stubblefield say that they were going to come with a recommendation. Um but there we also have to remember that there is a human element to this time. Um and while
we are not creating this chaos um there are chaoses ensuing in people's households just due to the um the eb and flow um of all of the moving parts whether people have jobs whether
or not people need to figure out transportation or after school. Um, and so I guess I'm not saying we have to make a decision, but I also don't want to forget the human element of all of this piece. Um, we know how our families
show up and how the supports that they need when it comes to their kids having access to an afterchool program and those types of things. And so all and then also for staff making sure that they know they have a job for this entire school year. And so um I am
urging all of us to look at the numbers, make sense of the numbers. Um I know that I will be voting that and supporting a recommendation that allows us to get through this upcoming school year and we can look forecast in the
future. But I want us all to think about not only the numbers and where we are, but also the human elements of um the decisions that we make in the upcoming future. I look forward to to your question having those carryover numbers
so we know exactly how much the district is looking at um potentially. But um I want folks even in all this chaos to know that they have some sort of peace at least for 2526 what I can control right now and with the best information
that we have. Um, I just don't want to create this thing where folks are dipping out just because of all of the chaos and uncertainty. So, thank you. And I can't clarify the uh 21st century is the 2.1. That's the kids zone and the
Schlaggel department to program together. Thank you. Yes, you bet. Mr. Mil, Mr. Loz, that was my intent in opposing that question several minutes ago. Miss Paige answered asked some very pertinent questions and s Miss Russell took the narrative even further. When do we have
these discussions to talk about the things that this budgets who it's going to affect, how it's going to affect, how do we look at it to go in depth? That's why I asked the question, are we not going to discuss this even further and uh get into the hardcore facts on who,
when, where, and how procedures are going to go in or we just going to get this presented to us on paper and vote September the 9th? That's my question and that's where I am and I'm hearing the same things that those are things I want to bring out.
Yeah. So, I think there are two things happening. There's the what's not direct it's indirectly related because we may have to uh not do some things but one of the things that we also have to be mindful of is title dollars and general
dollars. We just have to be mindful of supplanting and make sure that we're not using general like we have to get guidance on that. So that's why we're trying to keep the two separate and we're talking about we would use carryover in contingency and we then
would probably have some guidance about whether we can use general funds which is what we're talking about today with the budget um information. So the things are happening parallel and they're
indirectly related but we need more information. What we want to assure people of is we do have a plan. We would first use carryover. If we don't have direction after the first couple of months, our next uh
recommendation would be if we want to continue these programs until we hear something, we need to use contingency contingency and we'll get direction from you at that time. If you are like, "No, we're not using contingency." We would
say, "Then we would have to stop doing this." But if you want to allocate general funds, we would just we would possibly be okay. But we just would have to make sure and check with like the
state and the uh OM and those to make sure that we're not supplanting because general funds there's first line title is extra. And if you start to use general funds for something, it's sometime difficult to go back and use
title funds for those things. So that's why we're trying to because we don't have a lot of answers. This is unchartered territory. So that's why we're trying to keep the two separate unless we have something in writing with some information
um to do it. There is some different type of ledgering and things that you can do at the end of the year as long as it's within the school the fiscal year but we we're just not there yet. So as far as the other budget being in depth
and having a conversation around that I think is important. I know like we've talked about the priorities. When I look at the priorities within this current budget, we will be able to provide an update to the board about here's how we plan to carry it out to meet the board
priorities based off of what we've presented as a budget. However, if the board has a different direction that they want to go or the when looking at the questions, if there
are questions about I don't think this amount should be there and it needs to go over there. We would just need a clear motion and direction from the board so that we're not like guessing
about whatever. The other layer to that is um you you know the board did vote to uh potentially exceed revenue neutral. you will do an official vote on September
9th. If there is any desire for that to change, we then would have to adjust budgets from there as well. So, I think the board being clear about those things or if there are things you feel like are misaligned in areas need more money, we
just need clear direction. Then we can go back and make the necessary adjustments and talk to the departments um or um the departments that are impacted. School budgets are pretty set and they're moving forward. This is really about the department budgets, but
we can talk about the impact. Make sure you understand the unintended consequences that we are aware of or the benefits that may come of it that we are aware of. But because if it's a change, we would be responding on the spot. We wouldn't necessarily be able to give you
a full picture today. Thank you. It helps Dr. Win discussion and and thank you Mr. Martin for circling back on your uh question because I like to to to hang on hang my hat on
the human element and I would like to take it as broad as it can possibly be because when Dr. Stfield talks about state dollars. I think you're talking about also the the match that comes from the LOB. Are you are you correct or you're not are local option budget or
property taxes? Is that separate or you're including that in So all of that I'm separating federal from like general. So yes, we do get the the match that. So yeah, we collect 1.5, but then we get 2.
six. Um, so any shifts in the mill levy is not 1.5. It's closer to that 4. This is I'm looking at slide 14. Yes. Okay. So that's that's when when you say human element, there is a real human
element that that I don't think some of us pay as much attention as I do because I'm still thinking and and I've been upfront with the three of you that I went line by line and suggest there's
still some savings we can make in my opinion that would not hurt staff or hurt families And that's what I would like us to do and that's what I I would hope we are able to do to say even if we
don't join this national organization or that national organization it may only be $25,000 and I'll go back to you Miss Russell out of 500 million $25,000 is nothing. I get that. But the the the effort of taking a
scaffold and maybe trimming some is is being responsible and I think between now and September you have the ability to see the full impact. I mean I you know
you say not today you couldn't but full impact. Um but the human element of the people who who just like you said the chaos man un unprecedented maybe a a positive and a weird kind of
positive if Kansas had expanded Medicaid there would be more people off now well we didn't but food stamps supplemental um um nutrition um Medicare there's still seniors who
are paying the taxes on their homes. And that's the human element that that as we increase our budgets impact them. And again, that saying 11 oh 34
$11.50 per year. That's not real. That's not real to them. So, I would hope that we would consider the full human impact of those who have to pay these taxes, pay that that local
option tax. Um, and and they don't have children in in the schools, but they have to pay the bills. and and when when I I I I want to hope someone else asks questions other than myself, but there
are there are things in these department budgets that I believe we can still reduce find some savings. Um and I will and and it's a clear direction. I'll make the motion. You voted down, you voted down. You voted up, you voted up.
But that's that's how I would like to approach and I I um intend to approach the budget discussion. Dr. Wyn, if I could just and you weren't at the retreat for me to ask the question um that I had for you, so I
reviewed all of your questions and all of your line by line items. And so based on the direction that the board is going and not exceeding revenue neutral, we would need somewhere for those cost savings to go because there are cost
savings there that I can agree with that I don't believe that certain departments I won't say deserve or that they need that they can help with the sav the savings and go to another area that maybe directly impacts students. So
realigning dollars, but what I struggled with is if this board exceeds revenue neutral, we still bring dollars in that we still need those savings to go somewhere. I would say no, that is incorrect because if we did nothing, the fact that
the valuation went up, your budget's going to increase. Yes, but I think that I think by definition, your statement is incorrect. But I'm saying in order to balance the budgets to have a balanced budget, if we exceed and we take more
money, you still have if I take 20 25,000 from the board budget and I say we're moving it out. We're not going to we're going to remove one of these memberships, that dollar amount is still a part of the overall budget and it has
to go somewhere else. And so then I have to redef. It does not have to be part of the overall budget. But it does because that's how the overall budget gets to the balance number. If we bring in 400 92 million, we have to farm out 492 million. I can't
say I'm bringing in 492 million and I'm only letting go of 491.500,000 because that five we're not a we're not a forprofit. So I still have to figure out saying did you not remember we had between now and September we do not have
you haven't officially voted to exceed revenue neutral but okay I'll give you no I'm just trying to figure out where the savings go. So that is my conversation. We've had this conversation before and I've always said I'm not talking to save to reallocate. I'm talking to say to reduce
reduce the mill to be clear but not but I think this is the same conversation that the UG is currently having who went revenue neutral and we're not UG but I'm giving you I'm
giving you the okay but one of our taxing entities goes revenue neutral school district say that the school district goes revenue neutral then the following year, your taxes still went up, but yet the school district went
revenue neutral. So, so I'm trying point is what? Yeah. My point is is that you're trying to say if we reduce savings, it's going to help if we reduce our budget line item, it's going to help the taxpayer, but even in the UG bill, your number still went up.
So, you paid 1,200 last year, they went revenue neutral, and it's at 1,400 this year. What who who benefited from that? First, as you've always said, we don't set the evaluation, right? Okay. So, that's not the comparison I'm dealing with. Okay.
So, that's tell you what, go ahead. Let me ask a question. This is not I don't think this is the place for this, but you can have it. So, I I'm just trying to understand that's why I say who we're trying to because I believe that with the budget we have that we're
all doing the best to try to serve the students of USD500. But my question is you disagree. I disagree with you. Otherwise, I wouldn't be looking for cost savings. Okay. Yeah. But I think we're we're trying to work towards the same goal, but this may
not be the place to be trying because I guess when I'm thinking about the human element and some of the pieces within the things you said savings, I'm also thinking of our board goal of increasing or of the culture and some of those
things are culture items. And you can disagree with me or not, but sometimes it's cheaper to improve the culture than it is to bring a $50,000 consultant in. And so, yeah, we may not disagree on that one,
but I'm saying but those are some of the things. So, me having surprising you with something on a random day versus this is way different. And so I guess that's where in some of the choices of the items you try you are advocating for
I just struggled with the like culture and retaining staff or engaging students versus or versus someone paying their tax bill and losing their home. Well that's not what I'm saying. Hey put it all in the same basket. Go
ahead. Do you have a question? one comment whether from the schools are the community and the community are the schools I mean you know because the schools we know that schools are the community so from a human standpoint it it is going to be affect whichever
way we go it's going to affect the people that live here uh that that we have no control of the state taxes they're going to pay of the federal taxes that's fine all we can do is control what we do is uh will affect
the human side of that outside because we're going to add more taxes to them. So that is going to be effective to them, the people outside. I'm not arguing that people in the community are not impacted. That has never been what I've ever said. What I said, what I have said is is that
utilizing the school district as the way in which to solve economic issues is not the way to go. It's not. It's not. And I think we all can agree on that. And so what I'm saying is that there is someone who's going to be impacted by any decision that we make.
And so what we also have to think about is the unintended consequences that come to a community issue, any decision we make from A to Z, there are going to be unintended consequences. Exactly. Yes. And so I I want us to be cautious
of that. Dr. that field. And I just want to offer a point of clarification. regardless of where the board lands or what direction that it goes. Since I've been here, um, in most of our budgets outside of salary in the
things that we show as additions either by board request or community request or just the cost, we do not allocate, we have not allocated additional dollars to majority of the budgets when things go
up. So for example, um frontline the board adopted that years ago and every year HR and the professional development team they make adjustments in other areas because inflation is impacting all
of the budgets. So every year when you see like they reduced this or they tweaked this or they did that, it is to cover the cost of when things go up from the cost of gas, the cost of tires, the cost of when you approve those contracts
and it's like here's your one, here's your two, here's your three or whatever it is. Those are partners, entities, they are increasing the cost and for the most part the departments and the schools make adjustments where we're not adding. So if you look at the list of
additions, Jack K hadn't had his increase for years, but the diploma plus and the instructional teams could not cover the $42,000 without giving up something else. So that was put on there as an a as an
addition. Digi Coach is a tool that we have been using for a while. We're now saying, okay, we can build it out in Qualrex so that we can cover the cost of the increase of other areas. So, departments
are constantly making adjustments. So, I think to Dr. Wyn's point, they're everything regardless of what happens. Like if you're you're saying that because the assessed evaluation goes up, we're going to collect more money. Yes, that is
factual. But the cost of everything has gone up, but not to the point where we don't have to every year make reductions, adjustments, or restructure to cover those additional costs. Like
that's real in what we do in the budgets annually. um since I've been here to make sure like we're not all coming back and say, "Well, we need $5,000 more dollars in all." That's why we do budgets one year at a time.
Yes. Because every year, right? Things go up there. So, no, this is this is the reality of budgets, right? And so, I I just wanted to clarify like, yep, you're collecting more money, but the cost of everything goes up as well. And if for some reason
we were to go into a recession and all of it, it will triple we would then make the necessary adjustments because we would be collecting less. Um the mill would have a different value. Um so those are the
things that are out of our control that just like in your household budgets you make adjustments for annually, monthly or however you do it. Miss Brownley Page. Oh, I I would like to ask Miss Tracy
Kaiser another question. You said in 2425 we used the contingency fund. If you don't know the answer now, if you could, what other times have we done that within the last 10 years? the the ones I know about was at one
point um the board decided to add additional social workers and we paid their salaries out of contingency reserve. The following year we only paid half of those and so we absorbed half each year. Um those are the main ones I can think of that we've used contingency
for. So was that 23 24? That was probably testing my memory. Um, and again if you No, it was before I got here cuz I don't know. thinking it was 1920. Carry over.
I think it was 1920. I think it was 1920 when we used um we paid for 100% of the salaries. The additional social workers made 2020. No, 2019. 2020. Oh, 1920, not 1920. The year I was like,
yes. Okay. You look good for 1920. We thought you were saying 1920, not 2019 2020. Got 2019 2020 I believe we used 100 we had those salaries 100% and then in 2020
2021 we paid for half. Thank you for that clarification. It made sense in my mind and I I can do some research and make sure and let you know if there's been anything else. Those are just the ones I can think of. I think that was the year we started putting social workers that
pilot program in the district. Yes. Thank you. So any board um I know there are likely more questions that we have just kind of in the the greater scope. Um but in the interest of time I also want to make sure and respect I know folks have
questions or thoughts on some of the department budget. So, I want to make sure we have an opportunity if there are questions, thoughts, um as Dr. Stubblefield said, if there's any um shift in how we want to move forward with our budget, um leadership needs to know so that they can start making
those. We've heard earlier about some um narrative that needs to be added to um some of the priorities and how different departments are meeting those even though some um departments um most departments are are shrinking their budget. Um so just having that as an as
additional information but um any other additional kind of overall generic questions on the board priorities the timeline um the information shared in the budget presentation before we move into
more detailed questions on on departments. Thank you for this discussion. Thank you all. necessary and and I just wanted to say I think we I believe we're all looking at the human element. I don't think we're not looking at that because you have to
but at the same time you have to look at the numbers and if there has to be cuts it has to be cuts and we all have to just like we're all dealing with it now. It's not what I want it to be and we got three more years after this. So we got
to be careful. We got to plan ahead, too. Cuz if we run into the same problem the next year, you we keep doing contingency. We don't have anything. So, at some point, we're going to have to bite the bullet. Every last one of us
whether we want to or not. And not trying to scare anybody. It's just the reality. What's doable and what makes sense is Paige. That's what you're saying. Yeah. I think so. Yeah. what's doable, what makes feasible sense using good wisdom.
Yeah, that's where we are. Okay. Common sense best we can. Common sense is ain't always common. So, doing good is right, but right is always good. I'm done.
Amen. Thank you. The pastor said he was done. Can we get to the budgets now? Yeah. So, let's go ahead and jump in again. just or take note of the budget timeline that's in the presentation. Um obviously as more more information comes
forward and recommendations come as we learn more about any um updates at the federal level, state level, that will come to the full board um as information as well. So just want to make sure everyone notes the the timeline of where we're at and that's on page 21 of the slides. Mr. Lopez.
Yes, M. Russell. Can I just ask um that we make the budget a standing item on our general meetings from now until September 9th. I think there are uh
there are many moving parts and I think updates or questions that may come about. It just allows us to continue to have the conversation and to be forward planning. Um I'm making the assumption that at the next meeting we'll have the
narratives and so having the discussion around narratives and what our expectations around the um priorities are we'll need to have that as a full board and then the continued conversation around title and
next steps for that. And so I think there are items that as information comes out, we'll need to continually as a board um have those conversations. And so I guess that's my ask to the full board if folks feel
that that's needed, warranted um because I would like to request that we do that. Yeah. So the one that August 12th won't will not be a problem. Um but I just so you all can think because I um think about it because I know like when it's
the evening meetings and it gets late there can there's been different um perspectives around that. August 26 we will have our first bond update from Hollis and Miller. So um I'm assuming they'll need about an hour. we can
definitely have an u update on there, but I just want you to know um in advance and then August 12th we'll have the first read of several policies. So there will be policies on all of those
meetings or well as well. So we can prioritize those things, but each one of those things um just depending on the discussion and questions um can um take a little while. Not an
issue, but just want to be clear on that. August 12th, we definitely can have those updates and things, but just wanted you all to know that we're planning for the first bond update from Hollison Miller on August 26, September
9th. we have nothing on there. Um that would be like new or great discussion and then September 23rd we'll have the first elementary bond update and I think the main library update both would be the
September 23rd meeting. So just as you all are thinking Dr. is the first well I guess that's not finance the budget meeting and I'm sorry
the first budget meeting that we start having is that in August or September the full board the third Friday of August or that's last year we started in September because of the start of school
year there is a hold on my calendar and it could just be me putting holes on my calendar for um August 1st as the first finance committee meeting. So that would be if that if we're doing that that would be an also an
opportunity to do that. That's finance, not the budget. No, a finance meeting. Can you make it that? I mean, that's what you could if you wanted to. And then you would have August 1st and August 12th and any lingering on the 23rd. I just wanted you all to be the
wear on the 23rd. Yeah, that makes sense. Instead of putting a whole lot of stuff on the budget, I mean on the agenda at night, let's try to be awake when we do this. And I'm not saying people aren't awake, but you're at better capacity.
That's for one to two. Is it on August 1st? Is that what is scheduled? It is. Let me add typically. Is that right, Dr. W? Finance. Yep. Yes. I guess without Okay.
Are folks available on August 1st to have a a meeting at 1:00 from 1 to 2? I was going to suggest that you hold your regular finance meeting from 1 to 2 and then we have a budget meeting from 2 to 3 so that you could have your finance
committee because I don't want to get in the way of whatever maybe that's a better suggestion. So then it's those get a little sticky. Okay. So we had moved it to Thursday and we had not had that conversation but
we can Oh, so the meetings moved to Thursday. No. Okay. Remember when Fridays got sticky because Yeah, you guys are closed. Well, you remember they turned into spring breaka d. So, in the summers we were closed, right? But
we're back um on Fridays starting August 1st. We're not closed. Y if and if Friday doesn't work, you could Fridays are fun. Better for me. That's the day I had on my calendar. So, the Thursdays is what was hard for me. Okay.
I'll be late. Friday. It works. We're back on Fridays starting August 1st. I'll be late. So, is it just from 1 to two? One to two finance and then two to three. We can talk budget,
but they would have to be noticed as two separate meetings because the finance med meeting is only the three finance committee people and then the budget meeting at two would be everyone. Why don't you just make your budget committee on the third the the third
Friday and make it Well, the problem with the third Friday, it's the same week as the board meeting. So, if you're not going August 12th, there's we don't have I mean there's policy, but we don't plan to have a
report unless there's a request for a report. So the 12, but if you start making it on the third Friday, then it's consistent for budget. For budget, you don't have to play around at night. Yeah. Okay.
Yeah. I'm sorry. I had the third Friday in my head as the 22nd and I was saying there wasn't enough time to You're You're in August. Yeah. Oh, that's the fourth Friday. Yeah, that's what I was saying. I messed up the date. So yeah, the 15th start the
budget meeting. So the only thing I will in interject school starts on Wednesday, that's the first full week of school and typically we are out supporting schools those
first three days. We can make it happen, but I we that would be an adjustment for us because school starts Thursday, like half day Wednesday, full day Thursday. We're typically supporting schools on um
that week. But if if that's if we need to do that, we will adjust our schedules accordingly. [Music] So is the question to have the budget meeting on the 15th or the 1st or we
no looking at the first anymore the 15th. So not straight budget I mean excuse me straight finance. So the 15th the 15th make it budget or not whichever.
And what was the time for clarity? Typically the third Fridays it was from 1 to 2:30 for budget meetings. Yeah. I moved for budget not finance. Never mind. August 15th 1 to 2:30
and it typically has been virtual. Yeah, the other option that I heard although not was to have it right after finance committee. So finance one to two budget to the 3:30 on August 1st. But I thought she was saying that's is
that did I hear that wrong about when does school start? School starts the 13th. So that's what she was saying. Typically those first few days they're in the schools. That's why the 15th may be tough. They sounds like they can move things around but they wouldn't be out supporting schools. I was trying to be sensitive to that.
We can combine them only on that first first of of August. Right. I was suggesting just for this one time not moving forward. So having budget from 2 to 3:30 on the first one to two.
What is it? I mean, if if we're going to have it on the 15th, then just having it I mean, having it be the item on the 12th makes sense. I But I'm also,
what do you want to accomplish by having budget every meeting? Well, the com you said you didn't want to have all the conversations. today. So I was saying the budget meeting every board meeting what you what do you
want to come is to continue to talk about the clear direction that we need to give the staff whether it's regarding the overall budget before we get to September 9th talking about the continuation of the
federal funding freeze continuing to have that conversation so that when we get to September 9th there aren't any surprises. So starting those conversations early so we're not waiting until there's a recommendation
to then say yes or no or maybe do this maybe do that have we explored this that those conversations need to happen before we get to September 9th. Okay then thereafter you would not have the budget meeting on the third Friday.
Well, hopefully by August 12th or August 15th or August 1st, we have a little more information because what I heard today was that we're paused for a couple of weeks until we have information that then they can provide a recommendation and so they can provide the
recommendation on the 1st, the 12th, the 15th. But are they really going to have that information by that time? But we don't any harm. I'm just You got to also you waiting on the feds and stuff too because we're not sure how things are
going to work out, right? They have to hear from them also, right? So I don't know if we're going to get the information. And and that was the thing like if we don't have the information based on Friday when we get the carryover numbers, you will have had one or two
months of payroll that we will then have to make a decision of what direction we would like to provide. So information or not, we still are going to have to make a decision based on whatever information we do or don't have. And I think that's
where I'm trying to say it. Typically, we take in the information, then we need a moment to think about it and then make a decision, which if I put the meeting dates left, we're going to need the next two or three meetings to actually get
our questions answered, make sure clarity, move things around, and that's why the intent was I was just saying because we don't have that. So, we'll be making it on without the data. If you want the meeting, you know, I'm I want to see the information,
but we still have to anticipate. Yeah, I know that. I'm just saying we're planning ahead that if we don't have it, these are the things we can do. If we do get it, these are the things. I get that. But I'm just saying we're still waiting
on information. And we may be waiting on information till next year. We never know. Yeah. Yeah. But and again, I think just for clarity, federal is federal, general is general. No, I got that. But you see how federal is working right now,
right? But we would need clarity on the general budget. So like um the recommendations or suggestions that Dr. Wyn listed in her questions is that like so we can total that out. I haven't
totaled it out, but we could. I don't know if you totaled it out. We can total it out and say you did all these things. This is what it would be or you don't like that settling around those things
would help us to know like if if these are suggestions, is that what the full board would like for us to do? And if the total is 4.2 million, what does that mean? And if it's not, then what are we doing with
that? Are you exceeding by that amount and reducing the meal by that amount? because I mean if I'm wrong you like those are the kind of things like what are you going to do with the money that but I don't know the total so I don't know if it is equivalent and if that's
not the case but you still are like I really want to put more money over here then we can go and make work with those departments to make those uh adjustments Okay. So, I also don't want to meet for the sake
of meeting if we don't need to. So, I need clear direction from you all. I heard some folks say that we could potentially meet on August 1st, have a budget meeting um 2 to 3:30. I think that would get us we can get updated if
there is any information um but if there's no clear direction from from the board to have a meeting just so that we're clear I think that what we can based off my notes provide by August 1st um because that gives us a couple of weeks we can send this to
staff is to look at the board goals and priorities and say here's how these things are being operationalized within whomever's department and or budget and if there are some costs associated with it. There are a couple of things on
there that they um there's no budgetary. There's no budgetary, but some of them we have done and they're built into the budget. So, we can look at those slides 2 through eight and say here's how it's been operationalized and here's the
budget alignment. We can definitely have that August 1. Um and then you'll get the information about um how much u carryover we have this Friday but again we can also have that there so that
you're all looking at it together and and then the narratives I think all of the departments have done them but we can make sure that you have like this is how I reduced and like you have it all together we can have that all
uh budget justification Okay. Yeah. Yeah. We can just pull all of that back together. But what we don't have that we would could add to it is here's how we see the where we've aligned like
what you have prioritized and what it will look like big picture for the 2425 school year. Okay. So why don't there August 1st the budget meeting okay only
since it's we won't have another meeting till then right no our next regular board meeting is August 12th all right we're going to have a special meeting for budget on August 1st at 1:00 or 2
o'clock in an HR report because it's that time of year where we're hiring people Bless you. I want to folks fine with Friday, August 1st, 1:00 1 to 3 is what I hear a suggestion.
Just budget, not a finance committee meeting. Just a budget. Budget with a HR report as well. Correct. Yes. HR report. And we agreed this would be virtual. Sure. Um then what the 15th be virtual? I think we could make it optional for
budget meetings have been virtual in the past. Um I think You can make it optional. Like if there are people who Oh. Oh, let me check with the people make it. You Oh, you know that's the first day that our new staff is all together and we're
at KCC in the morning, but the afternoon like my schedule is free. If my schedule is 8 because we're bringing them all together, we're not splitting them. Yeah. But one o'clock works. Yeah,
in person for for folks. Would you all be able to do that, Rasheed? And virtual capability hybrid virtual we can definitely do. I'm asking if Oh, I see. If they're available August 1st,
it's the first day that all of the new staff is at KCKC afternoon 1 p.m. the 15th. Okay. Yeah, we can make it. We can make it budget hearing. All right.
August 1st special meeting HR report and budget 1 to three. And at that time I want to clarify if there is an update on the federal we will also add that along with the things that you mentioned. If not the next time
the update could be provided as the 12th. Yes, we would definitely email it out, but then bring it forth publicly in the board meeting. Yeah. Okay. All right. I just asked Greg on the 15th, if it's a
budget meeting, need it not be public? Is virtual public? Ver virtual council is public. But if it's here, if it's a budget hearing as opposed to just a budget meeting, I just got to look. If it's a budget hearing, you got to allow access for the public to comment. I don't think it's a budget hearing. I
think just it's just a budget meeting. It's just got virtual is okay as long as they've got access to view it and watch it. Okay. Okay. All right. So, next um as we continue with our budget
conversation again, we'll have RSP here at 3 um 3:30 3 o'clock. Gre Greg has a we need to do the executive session before he has to leave. Yep. And come back.
Come back. So, um I know there again there were generic questions. There were questions submitted. um board, I'd open to how you want to dive into any of the department budgets. We can go through them one by one. We can take any generic questions that folks have on the
department budgets. Um we can start with our board budget. So why don't we start with our board budget? Um and just as a refresher and it is in the um agenda as a refresher, we did review partially review this had a conversation at at our board retreat
around the board budget. Um, no direct uh, guidance or action on changes um, were made, if I remember correctly, on the board budget. So, we can take a look at at it, answer any questions, have a discussion on the board's budget um, that you have in front of you.
Well, I'm going to make a motion to reduce the travel, food, and dues by 50%. I understand you all had discussion and I wasn't there, so I know Will you repeat that, Dr. W? Make a motion to reduce the travel,
food, and dues by 50%. Second. There's a motion to reduce travel, food, and dues by 50%. Question clarifying, uh, Dr. Wyn, um, is there anything specific when you talk about dues, um, memberships that
you are referring to? KSB decided because of the manner in which uh the national is um not receptive to some of the needs of the districts that they will no longer join
does not stop one from going to a conference. But I see that we have NSBA um dues in the 50,000 category. Um likewise cube we can attend but we
had that conversation meaning if we ask staff to do it I think the board should also do it. does not stop us from that's another motion but does not stop us from attending their conferences and the
difference in membership and conference fee is about $125 for for example the 2025 cube uh member uh standard registration is 750 the
non-member is 875 so that's my motion Yeah, Miss Russell. So, if I understood the motion, it was for dues and for travels. I'll start with dues. For dues, the board had a
conversation um regarding dues. And as far as KSB, that is our highest membership of 25,000. We don't pay dues to NSBA. um are because Kansas is an affiliated
state, KSB actually pays the dues to NSBA. Because of the reasons you've just outlined, they've chosen not to be a member. That doesn't impact our cube uh membership, which is 12975.
Um so I'm not sure where the 50 for NSBA came from. 50,000 is the line item for dues and fees for the total together that to 25,000. Okay. Um at the end of the board retreat,
uh Miss Smith said that there were two invoices outstanding, the one for KSB and the one for NSBA. Um, I support the motion to reduce because I think it is over it's inflated a little. Um, when
you put the 13,000 and the 25 together, that gets us to 38. So, I'm willing to support to reduce it to 38,000, which is would would take care of both of those um outstanding bills that the board did
said did tell Leslie that she could move forward with submitting those invoices and that was a commitment the board already made. Um, with regard to travel, I'm also willing to reduce it. I don't know that 50%
um is the number. Um I I think that might just be an arbitrary no number, but the board did have a conversation at the retreat also around instead of saying this is um this
is each board member can go to two things. We create uh we identify a specific dollar amount that board member each board member could have which could support um what you are saying. So uh I
think we talked about each board member has 2,000 or 2500 related to travel. Um, and then that would reduce it, but it would give each person the same number versus just having an arbitrary number
of saying this. SN, so if we did two grand for travel and what have you, each board member would have that, which would reduce it to 14,000. Um, and so I think that I I don't think that there was any disagreement with reducing those
items. I think it is getting clarity on the path forward of how we would like to do those and without having your context or what your thought was I think we just decided not to do anything at that time
and so not not to do anything but that was where our discussion led us to and so I don't know if you have specific um no that's logical numbers but that kind if that helps you understand where we kind of And
at the end of the day, if 50 turns into 25, we reduce it by 25. Um, can 50 turn into 40 or 38? Sorry. Vote it down and make your own motion. Okay. Question on the 38 just as or just in
total. When you're talk, Miss Russell, when you're talking about reducing 25 and 13, the two outstanding invoices, that doesn't take into account um any me or cost to register. So, registration
isn't in that line item. It is in Miss Smith, where do we typically pull registration from? Which line item? Hold on just a second. Hold on just a second. I believe when I when we drafted this
budget, that's where we calculated the cost for registration for conferences was under dues and fees, fees for registration, etc. I don't see anywhere else that we would pull registration cost. So just
clarifying in terms if we wanted to decrease cost and if we're still allowing for coverage for travel, where would we pull for registration for conferences? So are we are we going to reduce the
budget just for one? Um my question is where do we pull when we pay for registration for conferences? Which line item do we use? Okay. And it's at 9,000. No, it's at 50,000.
Dues and fees. Yeah. So dues and fees is 50,000. That's the current budget. other expenses, which is where I thought you told me the 9,000 underneath is where the
expenses come from. I can go back to the ledger and get clarity. I believe other expenses, the 12,800 for this coming year, that's for diligent only is other expenses. Could we cut the
number of people going instead of all of us going if we rotated it right? Two could go the cube and two could go to this and two could and that way and we just rotate it. We'd have to
keep a record of who went this time and that way we're not spending as much. So, I I think if you recall at the meeting, just for clarification, I think where most of you landed was instead of trying to dictate who and when, if there was a
specific like it's 3,000, how you choose to use your 3,000 allocated, if you spread it across, if you were going to share a cost and you decided to go that and that way you're not keeping like
saying so what if if Somebody wanted to go to Q MSBA and they want to go to all three and they could stretch their dollars based off of whatever it was allocated dollar amount to each board member. That's the last Oh, no. I I recall that, but I also know
we just recently number 47 cut the Department of Education. We've had numerous other cuts. So, in my thought now, let's do what we can to help. Yeah. And that would be cutting it like if you it whatever number you came to it
would be less than what that number is like how if you wanted to reduce it if you were saying $2500 allocated for travel for each board member that would be reducing the overall line.
That's all I'm saying. Whatever we do we're asking everybody else to cut. We need to model what we're saying and it like I said every day is something new. So we have to make adjustments and I and I I hear I think the
I won't say issue but I will say issue. I think the problem right now that we're having is clarity on where things are. Um because I thought I was told it was in other
expenses underneath the travel budget but I am struggling to find this doc. So we have the dues and fees at 50,000 the other expenses for board docks and then we have 25,000 for flights hotel and meals.
Okay. So, I apologize. I was looking at a different uh budget. Okay. I'm sorry, Leslie. Can you repeat what you just said? I have the document now, too. The out of district uh travel is 25,000, which includes flights, hotels, meals,
and any Uber. Then we have um dues and fees at 50,000. That includes your registration um for at least two conventions per board member. And then the other expense, uh, the 9,000 was for board
dogs. Mean 128. What? 12,000. Yes. 12,000. You're diligent now. Yeah. Correct. Correct. And the 50,000 is for registrations, but it's also the U membership fees for KB, NSBA. That correct?
Correct. Okay. Thank you. So, if Dr. W is requesting to reduce all three line items each. Yes% it was only two line items. It was line item. She said travel food and dues. Travel food and dues.
She also included food. Okay. I will call the question because I think that we need to take up each item separately. And yes, that is my rationale. Okay. Thank you. Um board Miss Smith,
let's do a roll call. Again, just a reminder, would you please refresh us on the motion on the floor um that we are voting on? Motion to reduce the board travel food induced by 50%. Yolanda Clark, it's been moved and seconded. Yeah. So,
uh roll call, please. Yolanda Clark, I I would like to understand impact. So, I'm going to say no. I need to understand impact. Randy Lopez. Randy, no. Robert Milin Jr. Marlin Jr. No. Wanda Brownley Page. Wanda Brownley Page. Yes.
Rachel Russell. Rachel Russell. No. Dr. W. Dr. W. Yes. Thank you. Motion does not move forward. So, M. Russell. Yes. So, I just want to clarify. So, dues and
fees, we're looking at 50,000. That's the current proposed costs for travel. We're looking at out of district line item. Out of district travel 25 for food costs. Where are we talking about? Are
we talking about the other food costs line item? Are we talking about the community um the community line item? Other you essentially had three line items
that say food. Yes, we do. So, they're all food. You're looking at all 4500, which is the board meetings, retreats, and listening sessions. Then you're looking at the student other at 2500 for
world cafe and listening sessions. And then the committee. So, I'm looking at 58,900 and 56390 other food costs, other expenses, other expenses.
Anything that I would say anything that it's tied to our community, I would struggle with cutting the budget. I'm not sure I can see for the board maybe having that conversation, but if we're inviting our community out to come out and discuss with us, I I would want to be cognizant of cutting the budget there.
All I'm saying, we've asked staff to cut their food by 40%. We need to do the same. And I don't I don't disagree with you. When you put food in three different items, you're you're you're co-mingling food money. Now, are you saying you want
to not keep not reduce one of them or not reduce any of them? I would ask that we not Excuse me. I have no I am I am not opposed to reducing one of them or both of them. I'm just saying since we're talking about them separately in my
opinion I would prefer not to touch the one that's community based and that's the world cafe and that that is what 1,000 or is that 2500 or is that 4500? I'm asking her what she's referencing. I'm talking about I don't know the line. It's the World Cafe. I'm looking at the sign. The World Cafe and the listening
and learning tour. the board the budget that is attached to the world cafe and listening and learning that's the budget I'm speaking okay that's ask for clarification and they all have implications with community the listen because the 4500 has money for the listening and learning sessions which are our meetings out in
the community there's at least two of those so that is included in the 4500 the 2500 are specifically for world cafe and listening and learning for students so that is specifically for student implications learning in there that line.
But that's what it says. It says student. I know. That's what it It doesn't say student. Yes, it does. On the line item, it's right before other expenses. It says student su D5890. So comm means committees
and that's Yeah. and the committee the thousand dollars are for the committee costs which include community members that are part of boundary um what uh academic coomm got it
committees yes so so all I just wanted to clarify that all of them have an implication and tie to feeding community members that's all I was saying I'm looking Mr. But I know for academic we just have some of the same snacks. We're not
spending a lot. Okay. And we're not talking about a lot of people. You're right. But those but that money still has to come from out of So every time that but I'm just saying we're not spending a lot. So for clarity did when Dr. Campbell was
here did it come did she bring the snacks in or did you bring them in? Miss Okay. I I just was because I would see Karen carrying stuff sometimes, so I couldn't remember which committees. Okay, Miss Kaiser, did you have something to add here? I I did. Thank you. Um I remember when we
set up those budget codes, we did want to keep um student food separate from community food. So the comm was set up for community, not committee. So, we had had the the board where you'd had I I I
think that's where the I think I believe that's where the committee food was charged to that first line for the board for your meals and stuff, but we had set up COMM for community, not committee. And if we need to change that, we sure can. Yeah, we need to clarify that to make sure it's clear.
Yeah, because the ledger says differently. The ledger that printed out all of the specific Okay. It says that it says committees or that coomm and that and where we charged the food for like the food
trucks when we had the listening and learning that was inside of the other food cost not se okay so the board meeting budgets the $84 for the salads and stuff that included the community engagement the
comm had committee expenditures and then and the student had the okay student world cafe thing. So yeah and I apologize if that is a way that you all want to do it just following it's perfectly fine. I just wanted to say that was the way we set up the
account. If that's not the way it's being used if it was truly being used for committee then we would definitely leave it at that. I'm not sure how those purchase orders are being put in but I know when we set it up that was our intent but it can be either. I just wanted to clarify so we were all on the same page. Yeah. Thank you.
Thank you. And I just want to I just got a um request that everyone speaks in the mic be because there are people um watching and they can't hear us. So sometimes when we're leaning back it's not projecting on the different do
platforms. Any other thoughts on the board budget? Because currently it stays as is presented. Well, wait now. We were talking and we stopped. I thought we were going to throw out something else. Are you just
saying once it was voted down that was it? And it's No, I'm I'm saying there was nobody talking. So, I was I was asking if there was more conversation. That's all. I was opening it up. I'm sorry. It didn't come out clear like that. Yeah. No, no, no. Absolutely. It's open for conversation. I'm just saying if there's no changes, it currently stays
as it is. But if there's another motion or feedback, questions. So I have Clark, can we go back to Miss Russell had it documented a whole lot better than I did versus just saying let's cut 50%. I Dr. When I agree with
you, we should follow, we should lead by example. Um, but can we go back to maybe what's the guidelines of what board members will be able to do to then see what the percentage of savings will be at that point? I I agree there should be a savings, but if you if you just say
cut by 50%. I don't truly understand or can't wrap my head around exactly what that will do. Um, and maybe it's just me. Maybe everybody else has it. So that's my that's my thought. Sure. If I'm understand just to understand
where the what dollars are being allocated and to know where we might be able to make those cuts or maybe so because we've done some of that already and maybe maybe it's really um or like I'll just pick on board travel
because that one always seems to be the easiest. If we say board travel and we've just decided to keep our memberships or not keep our memberships, whatever that decision is, then what does it take for a board member to be able to travel to those conferences? Or
if it becomes no, you get this bucket of money and now that has saved us 25% or whatever that may be per board member. Um, that at least lets me understand and if no one else needs information this way, that's fine. what that does.
Sure. Because we may say cut by 50% and now a board member can't go anywhere. I know that's not what's going to happen, but that's that's where I'm struggling with like what's the implications? Well, remember you can still go any place the the but the district just does
not pay. Correct. But we're talking about welcome to go exactly to the moon and back and back 25 Russell. Yeah. And I just wanted to clarify that
the staff weren't required to remove 40%. They went from $50 to $40 in meals. That's correct. Right. Correct. Correct. We reduced it. So, it was just $10 that they removed. I just wanted to clarify that so that that
narrative that we didn't reduce 40% is and please forgive me for misspeaking. Well, it's okay. It's okay. And it's okay. I just wanted to clarify. So, the point is reduction. I get what you I get what you suggest. Okay. So
we l um so my suggestion is that for outofd district travel each board member be provided $2500
to cover flights, hotels, meals. I'm struggling with the Uber part um only because uh Randy and I typically do the Ubers and so I'm struggling with how that then becomes Randy and I's expense
as a part of that travel when we do group travel. And so I won't sign up to do the Uber for all six of us if that means that it impacts me. And so I'm trying to figure out if we can just do
flight, hotel, and meals for the 2500 and we leave a little bit of change in the account for Ubers knowing that most of us usually walk. Um, and the Ubers are typically group
exercise, not exercises, but like a group activity for specific members. So, I'm trying to just outside of travel to and from the airport. I just Yeah, that's kind of where I am.
And I also think if you're going to be specific in the language, you just need to say Uber or taxis because some people take like just so it it's not like ground transportation. It should be Yeah. Yeah. 2500 for individual
and I could probably put all of the Ubers and taxis together and we didn't ex go over 750. So we do 2500 in that line item times seven people and then I forgot
Uber and taxis an additional 750 in that line item 17,000. Well, that's 17,500 plus 750 for what? The Ubers and ground transportation. That's what was what you like to and because you definitely
depending on where you are to and from the airport. Sometimes you're close to the airport, sometimes you're not. Sometimes people are doing it together, picking up each other. Sometimes your suggestion, Miss Russell, is 18,250. 17,500 for travel for seven board
members plus 750 for ground transportation in total. So from moving from 25,000 to $18,250. Correct. And and that's still just two events per person. Oh, you can use that 2500 however you
would like per board member. Okay. Well, let's make sure we document because we're getting accused of a lot of stuff. So let's make sure everything is on. So the so the tracking of the professional development funds and
expenditures would fall on the board clerk. She's the one who has access to all of or they would be the person who has access to all of that information and they can provide that document. We can work alongside them. And then we would need to provide
documents that if we took this here Miss Smith, this is what I did for this and this is what I know that's what I do. I give the document so that way if someone challenges it, we can document that it's on the up and up.
Yeah, I think legally we have it falls on her legally. We do have to be able to provide the documentation. Here's the hotel, got the airline thing, did I take a Uber? Here's my things. Or did I ride a shuttle? Here's my receipt. Because she
can't do it unless we give her the documentation. That's all I'm saying. Yes. Correct. That's right. Yes, we we legally we must provide that documentation form. Yes, absolutely. Okay.
Is that a motion, Miss Russell, or is that Are we still working through things? I'm Make sure I'm tracking here. I will make it a motion to keep us moving along because that's only one of five line items for clarity. That's for what part of this? That's just for the transportation
going to a convention. That is correct. Okay, that is only for flight, hotels, meals, and ground transportation. Okay, we are reducing. So, I will make the motion that we reduce line item out of
district travel from 25,000 to 18,250 to cover $2500 per board member for flights, hotels, and meals and ground transportation
and ground transportation. And ground transportation. Yes, there is a motion on the floor board. Is there a second? Second. There is a second. I will open it up for
questions and or discussion. On the ground transportation, should we say buses, Uber? Spell it out. You left it broad, but I didn't know if we need to spell it out a little bit more.
I I would say best practice would be to leave it broad because if you use a lift instead of an Uber, if Uber changes its name, you're not So if you say ground transportation, it covers whatever method and some cities have different subway. Yeah.
Yeah. So I think ground transportation would cover it all. Um that is correct. The only question I now have for Tracy or Brad is um the meal allowance calculator
um say said person because we are doing advances wants a portion of it but not all of it. How does how does that play a role in this? Yeah,
because the calculator may say $278, but I say, "Oh, I can go with just a hundred bucks." How would that impact this? Then you could just change the the form. Um, if it's not for the advance, right? If it's not changeable within the
form, we can make it that way. Or you could even just print it out and cross off and say you want $100 instead of the calculator. I just wanted to make sure that the legality of if I am taking any piece of this trip on behalf of the board that I wouldn't be
legally required to take it. So like I couldn't change the advance amount if I'm saying that I'm getting the advance because I'm going on board or district business. That was the legal part that I think in my mind I just thought about.
I I think you're tracking well to what our policy would support. I think the only thing I would say is that if you for that trip, we would still ask that you submit the itinerary in advance so we know which meals you needed reimbursement for. You could accept less
than that. But I would say that wouldn't mean necessarily that then on your next trip you had that additional PDIA money left to spend when you didn't have qualifying meals. And that really comes back to IRS guidelines and what's considered a reimbursement versus
taxable income. Yeah. Yeah. Okay. Thank you. Does that come out of other food costs? The where does that pdm come from? Can you remind us? It it probably would come out of your
out of district travel. It just out of district purchase order. Okay. Gotcha. Thank you. And then if the district everyone else reduced theirs by $10, shouldn't we do the same be consistent
across the board? That wasn't for travel. That was like per building. That was so that was like each principal had $50 that they could pro provide for a t-shirt or a staff
meal or this that was that dollar am went dollar amount went from 50 to 40 legally if any staff attends um a conference on behalf of the school district. We legally except for the
meals that are provided within the conference have to pay them the perdm. That's the difference between Okay. Well, I was just clarity. I want to make sure I'm on the right page cuz I didn't know that you said it was for a t-shirt or this or that. All we've ever
gotten is the meal. So, I didn't know. I just want to clarify it is meals. If they're doing t-shirts and stuff, it's not coming from the food. Okay. Well, I'm just listening to what she just said. So, I didn't know. I didn't see it. And that's why I asked that for clarity
because if we're not doing t-shirt, I thought it was for the mills. I just thought maybe we need to come down $10 if they're doing it to do the same like they're doing it. Miss Russell, can I ask a question? The 2500 um that you're suggesting as part of the motion
that includes the pdium. It sounds like it would include the herdium for food, any airfare, ground or other travel costs. Okay, just for clarifying. Thank you. Other questions on the motion at hand? Question. Yes, Mr. Milin.
So that's going to be uh with that number basically being universal when I say interchangeable because say Los Angeles, New York is further away than saying going to San Antonio. So is that sufficient amount to cover what we need to do
the you the total 2500 2500 um I believe my understanding for the motion is that it it it is that's the cap 2500 whether you're traveling to Topeka and Witchah and anywhere else or LA New York it's 2500 per per board
member including the pdium. All right thank you. Any other questions? If not, was there a set time to turn the receipts in? I believe they What's the standard procedure? Um, it's in the standard
7 to 10 days. Oh, okay. 7 to 10 days. 7 to 10 days. Yes. Thank you, Miss Smith. Okay. If there are no other questions, u would you reread the motion, Miss Smith, and then uh call the vote.
Mot uh motion to reduce the line item um from 25,000 to $18,250 which would cover $2,500 per p per person u for flights, hotel, meals, and
ground travel. We have a first and a second. Clar clarification, can you So would you reread that? I think there was a a little bit of a shift in the actual motion. Okay. So, it's the motion should be that we're reducing that out of district travel
line item from 25,000 to $18,250 total, which includes the $2500 per board member per person plus Yes. per person. Plus the 750 for ground transportation. Oh, excuse me. Plus, thank you. Yes. Just wanted to make sure that that was clear.
budget. So, I wanted to clarify that I that I think it should read up to 2500 per person for flights, hotels, and meals and ground transportation. I
wanted to be careful not to say that ground transportation could not exceed 750 because it also depends on where we are the traffic like how much it costs to get somewhere. So if everyone only
has 2500 but I know that everyone is not going to use 2500. The ground ch transportation could vary but the way we're budgeting it budgeting it it's not in our minds it's not to exceed 750 but we could
person or total to total okay but what I'm saying is ground transportation could exceed 750 but we don't want to make the motion where we're super specific to 750 because then when we get to 750 who pays
for ground you want to be specific We're making a budget. The budget specification is is that the budget line item is 18250. What I'm saying is that there needs to still be flexibility that if we were to
exceed 750 in transportation that any leftover from board members that board members did not utilize could still in that line item be used to cover transportation. As long as the line item doesn't exceed 18250,
it would be fine. But every board member only has up to 2500. It goes back to the conversation I at the retreat I mentioned our actuals for this year is less than 11,000, but
every board member didn't go anywhere, but we still budgeted if every board member was to go somewhere. Does that make sense? Okay. Because my question always then followup is then what where is it? Where's the difference? Where is what happened to
that difference? Which is also a conversation we had. It was encumbered. And so then Leslie was going to follow up with the department to figure out how we unencumber those funds because we had no intention of
spending 16,000 between May 15th and June 30th. But however, our budget reflects that we did encumber those funds to spend them on something which is not correct. And I guess my question is always to you
Dr. Stefill. What happened to those dollars? Um I will ask Brad or Tracy to come. I mean I they can better okay talk to that. uh typically other sometimes special ed specifically goes
over most of those dollars are still shifted there and if there's anything left out of that it goes to the contingency fund but I don't want to misspeak nope you're absolutely correct um typically if there's anything left over in general fund we do an increase transfer to special education knowing
that we're going to need more money next year and it just gives us a little bit of a buffer 20 million gotcha Yes. Thank you. Any additional questions or discussion on the motion at hand? Are
folks clear on what the motion is at hand? Want to make sure folks know what we're voting on. Okay. Hearing none. Miss Smith, roll call, please. Yolanda Clark. Yolanda Clark. Yes. Randy Lopez. Randy Lopez. Yes. Robert Milin Jr.
Milin Jr. Yes. Wanda Brownley Page. Wanda Brownley Page. Yes. Rachel Russell. Rachel Russell. Yes. Dr. W. Dr. W. Yes. Thank you. Motion carries. Thank you, Miss Smith. And will you make sure we're
tracking so we make these adjustments on the um budget, please? Budget document. Thank you, M. Russell. All right. Um, I will make the motion to reduce line item
um other cost other food costs to um $2500. Um, my rationale is that I will remove all food expenditures for the board at retreats and board meetings. However,
leave the remaining 2500 for two listening and learning sessions for the community at $1,250 each. That is my rationale. And that's a motion you said. Yep. Did you make that mot? Okay.
I was making a motion and giving my right. Thank you. Okay. Thank you. There is a motion on the floor. Is there a sec? There is a second. We'll open to questions and discussion. My only question is like today we got 45
minutes between time from the first meeting to the second. I think there should be some exception to that that we be provided a lunch or whatever when we're here from 1 to 7. Yeah, that would be left up to you all
in the I don't know what direction or any direct. Yeah. No, no, I hear you. But in her motion, I assume that's what you were talking about. Yes, that is what I'm talking about because we just had a conversation about removing all expenditures that did not
have anything to do with the community. And so that's that was the but the only way I could get there was to reduce the food costs that go to directly us. Okay. But I didn't know and I don't have that in front of me that that's a
different line item. I'm just saying I'm not saying every meal we have to eat. But when we have these certain circumstances when we're here from 1 to 7 and we got a 45minut break, you don't have time to run out and get something.
So if for those kind of situation, provide something. And it doesn't have to be for lay minion or steak or whatever. just something. It's all I'm saying. I mean,
I hear you. I think where I would differ is on a day like today, I could have stopped and picked me up something on my way here, but on a day like Tuesday evenings at 5:00, I'm coming directly. No, I didn't ask for that. I just said,
listen to me and I I'll say it again. I hear what you're I just said for that one particular when we end up in these kind of situations at 5 I'm not looking for a minute I eat before I come or I wait until it's over with but if we're
here from 1 to 7 and you got a 45minut break there should be some exception to the rule 45 minutes is longer than our staff have during the school day for a lunch break. So if in if we know we're having a
meeting from 1 to 7 just like we expect our staff in their short 30 minute window if you bring their lunch or figure out their lunch plan I think in 45 minutes I think they get more than a 30 minute lunch break I don't think referring to teacher like during the
school day those who are buildings they have a 25 minute yeah I I get that that's what I think that's what she's referring to but this is a little different I wasn't any different. You knew you was coming here for seven hours. Thank you, Rachel.
I knew but I think we deserve that. Just like No, I'm not going to go there. I I'm just saying I think we deserve something. And I think we deserve a lot of things, but as you mentioned, we just we have to make cuts. And so I'm cutting the food
from the board. That is my proposed suggestion. No problem. Okay. There was a motion and a second um further questions or discussion on this item.
Hearing none, I'll go ahead and ask. All right. I'm just trying to make sure I'm on the same page and understanding a lot going on right now. Suggestion is to cut out all all food for board meetings and retreats. um except for just having the food for the
1250 I think it is were the listening learning sessions the two listening learning sessions that are for the community but other than that no no more feeding the board no more snacks I believe that's where the snacks come from uh that that are typically in uh the board library so no more snacks no
more food no more anything for the board that's the motion and the snacks that will be purchased will be only for the committee right I can't hear the snacks purchased will be only for the committees. On who? The committees.
I can't. All right. After we we're at a board meeting, nobody should touch the snacks in that room. I'm just going by what you said, but we're not there to feed anybody. They should have brought their snacks from home. Okay. I just want to make sure we're clear cuz I'm going to take a picture
when I see you walk up there. Get your hand off that bag. I think moving forward. That's the the thought. Moving forward. If there's already stuff that's purchased, help yourself, everybody. Uh, all right. We're going to go ahead just because of the purpose of time. Um, call the vote. Miss Smith, roll call, please.
Yolanda Clark. Yolanda Clark. Yes. Randy Lopez. Randy Lopez. No. Robert Milin Jr. Milan Jr. No. Wanda Brownley Page. Wanda Brownley Page. No. Rachel Russell.
Rachel Russell. No. Dr. Win. Yes. Motion does not carry. Thank you, board. Um board, I I know there are some other items that we want to break. Uh I know there's some other items. We're actually um for the purpose of the time and I know Mr. Gohane has to um
we're going to step into need a motion or I need to find the right language here. It includes would entertain a motion to recess to executive session for consultation with our attorney pursuant to the exception
for matters which would be deemed privilege in the attorney client relationship under coma to include Dr. Stubblefield Mr. Gohane uh Dr. Jones uh Mr. Pgram uh uh Doug Doug Clemens
Doug and um folks from RSP uh yes uh Robforce and Alyssa we'll get the names. Yes. Okay. Or um 15 well 30 but RSP won't be in there the
entire time. 20 for 30 minutes. I'm sorry. Um going in at 3 and 310. There a motion. So moved. Second. Moved and seconded. Questions? Yolanda Clark.
This is for executive session. Okay. Yolanda Clark. Yes. Randy Lopez. Randy. Yes. Robert Milin Jr. Milin Jr. Yes. Wanda Brownley Page. Wanda Brownley Page. Yes. Rachel Russell. Rachel Russell. Yes. Dr. Win. Dr. W. Yes.
Thank you. Like this feels very
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Motion to return to open session, please. So moved. Second. Moved and second. Questions. Miss Smith. Yolanda Clark. Yolanda Clark. Yes. Randy Lopez. Randy Lopez. Yes. Robert Milin Jr. Miler Jr. Yes. Wanda Brownley Page. Wanda Brownley Page. Yes.
Rachel Russell. Rachel Russell. Yes. Dr. in. All right. Thank you, board. Okay. Next, um we do have our friends Rob and Jenna from RSP who were here to give a brief update to the board. Um so we'll invite them up as they come up and board if you have any questions as they're going
through their presentation conversation or at the end. Um they are here to answer as best they can. So Rob, Jenna, thanks for being with us this afternoon. All right. Thank you for this time with you. um brief in the sense of a lot of
this is rehash. So those tuning in um we've been working with you all for a little bit of time. So this slide helps them understand that we exclusively work with school districts. We have a process that we've been following. So we've we've had a committee um three board
members are on it and so this gives that visual of how we're moving our way through um understanding what boundaries may look like as we start to anticipate some of these bond projects being completed. We also back on May 25th worked with um
the board on creating some boundary criteria. And so our top three areas were a feeder system. So trying to keep it complete. Um making sure number two that projected enrollments and building utilization aligns. And then third is
transportation considerations. Trying to make sure that we have um a good situation with how kids get to school on whatever mode they get to school. So, walking, bikes, um cars, buses. Um back on the 25th, we also established um some
process objectives and potential solutions um as we work with the committee um to derive what that may look like. And so again, we have some different challenges as we look at um with the bond projects, buildings going offline, a new building, um how do we
start aligning things with the given known um location of students, the location of our existing buildings and some of our specialized programming ranging from Sumar Academy or ROC or diploma plus, right? A lot of really
cool things. In that committee process, we really started to understand that there's a lot of inefficiency in our system at each of of the grade bands, but specifically at the high school and the elementary levels. And so
this slide helps um you understand as we work through your guiding principles that you gave us to to work with on the committee um that there may be some other things that start to evolve out of this um as we try to meet some of the objectives you've provided. The initial
information to help you understand some of this is when we look at our existing system of students. this table. If I go down to the bottom uh columns of the totals, looking at our elementary, our middle school, our high school, and then what that total is with the kids that we
serve in the district and as we look out to 2930 with the capacity that we have with our existing inventory. At the high school level, we're 72% efficient. Um at the middle school, we're 77%. At the elementary, we're 70%. So
districtwide capacity, we're only using 72% of our space as we identify it. It gets a little bit better when we factor in the the bonding projects where we have some buildings that go offline, a new building comes online, right? So there's there's a little bit better efficiency when we look at this, but
there's a lot of inefficiency. We've provided some information about where kids are located. So this is a heat map um to get at where those kids are and how that starts to look at the development of our attendance zones with where the students reside. This is
further broke out into each of our four houses or four high school zones and how all of our students feed into those four zones. So you get a sense um specifically where that's at. You'll want to study this um before we start to get to the public on some of this
information. I'm going to hand off to Jenna as she explains um briefly in each of these four zones what what does this start to mean? What where's this committee at with some of that conversation? Hi, thank you board. So, I'm going to go
through a couple slides that break into each individual feeder. And so, in this case, we're just focused on the schools that are in the Schlaggel High feeder and then illustrating how the enrollment at each level aligns with the capacity in that feeder. So for elementary
perspective, our most of our buildings here are within that target capacity of 70 to 95% utilization with an overall 83.6 utilization at the elementary level for our middle school level. Also at a
range within our target capacity at an 88.7% utilization, but then having some underutilization challenges at the high school level. So opportunity to increase enrollment at Schlagel High for the Harmon High School feeder. In
this case, we have more underutilization challenges at the elementary and middle school level. So elementary, we are looking at a 67% capacity utilization using all of our facilities at the elementary level. For
our middle school, we're looking at 58.8% utilization. So in both of the elementary and middle school levels having some challenges with inefficiency in this feeder. In this case for Harmon High School we are within that target range and so having an adequate
utilization at the high school level for the Washington High feeder. In this case, similar to the past feeder where we have some underutilization at the elementary level, overall looking at a 71%
utilization of our elementary schools that feed Washington. And for our middle school, we're looking at a slightly lower 64.3% utilization at the middle school level. So, some opportunity to increase our efficiency at elementary and middle
school level within the Washington feeder. Washington High School by itself is within that healthy range at an 82% utilization five years out. And then your last feeder, the Wand dot high feeder. This does have the most
students in the district. It's where your hottest student density is at. And so overall looking at this visual at the elementary perspective, we do have some underutilization. And so looking at districtwide in our elementary schools
that feed Y and do high a 66.4% utilization between our middle schools in this feeder. We actually have sort of an imbalance where there's some over capacity expected at Carl Bruce Middle and then some opportunity to increase
enrollment at Central. So maybe some adjustments between those two schools to better balance enrollment. And then at our Wand dot high school, we're within that healthy range of capacity, but it is our highest enrolled high school. And
so more so opportunity for some larger scope adjustments to balance enrollment between our different high schools by reducing enrollment at Yandai. And so the committee has used all of these visuals in their discussion. We've
also integrate some of the facility condition assessment information that was provided when you guys went through the facility master plan with Hollison Miller. And so looking at what is the current condition of the different buildings and how was that assessed by the architects
and then leading into just some overall challenges and solutions. So I'll let Rob wrap it up. All right. So really two slides left. So, where we are with the committee, um, I'll go a little bit off what you see up there is some of the inefficiencies that
we're looking at, we need to align with some of the objectives that you have in your strategic plan. Um, specific to the programs and where you want to see some programs maybe reintroduced or expanded in how we look at the way space is
utilized. So, so that's something that's an ongoing conversation with whatever we look at in the physical environment. What are the students going to be experiencing in those buildings? So, we have different challenges that are related to our budgets um to um student
resources um and some of the staffing challenges as we move um and do the the elements that are in the bond project. How do how do we start to think about the way staff is reallocated? And then what's the sustainability of whatever we're doing to be able to have the
nimleness if let's say enrollment was to increase? Um do we still have the capacity in um each of these high school zones to absorb that potential outlook even though the outlook um looks like it's stable to slightly declining.
This kind of led us into um really where we're leaving you with. There's there's a lot more opportunity. So, when we're thinking about the the reshuffleling of the use of our buildings, um retirement of buildings, the building of new buildings, um we we have to u make sure
that we are in alignments with again each of these four um areas of our board realities, our student resources, our staffing challenges, and our future sustainability. And and I just wanted to leave you with that from where the
committee is is um they know that if we don't deliver something that's going to be able to hit all of these elements and deliver what the community voted on with the bond referendum um that's not going to do anyone any sort of good, right? So, um, I just wanted to leave you with
that that it's it's a lot of stuff that is happening and giving you then the opportunity if there's any other feedback you want to provide to to us that we can then interject back into the committee. With that, I yield back to the board. Thank you so much, Rob and Jenna. Um,
Miss Russell, as boundary chair, any anything you'd like to add or Miss Brownley Page as a member of boundary committee or then and then open the floor for questions from the board? I don't have anything to add. Um I appreciate all of those folks who have
been a part of this committee and the great conversations that have been had as well as the recaps. Um, I think those have been very helpful for folks who in our first two meetings either missed one or the other and I think it it's allowed us to really have some fruitful
conversations and so uh look forward to the path ahead and just wanted to provide this um update to the board to make sure that everyone kind of is on the journey together knowing that we'll get a root full report at the end. So thank you.
Thank you Miss Russell. Miss Brownley Page and thank you for what you've done and just make sure we get the word out to get everybody who's going to be affected by this. They need to be a part of this process and then we hear from them as well and explain it because we got to
get people to buy into it if we're going to do it. Yeah. And I think Miss Paige, that's a great um I can make sure that I follow up with Dr. Stoublefield to make sure that our communications as the school year starts to put some save the dates
out for our public forum and we'll have more detailed information as we get closer, but at least people can go ahead and start to save the dates for those two dates. I won't say them now because I don't remember them off the top of my head, but we'll make sure to start
sharing it as soon as uh school's back. Any other questions or discussion board? I want to thank them as well. I think they do an excellent job in the presentation what you've done. Appreciate you. Thank you, Mr. Milin. Well, thank you
both so much and we'll look forward to hearing from you again at a at a board meeting. Thank you. Um board before we break um we did just there um regarding the building needs assessments as you see on the agenda um would entertain a motion that the Kansas City Kansas Board of
Education acknowledges receipt and review of the building needs assessments. Um the board confirms that these assessments have been taken into consideration while making budget decisions. This has been submitted um and recommended by Dr. Steelfield. There is a motion to do so.
We're just acknowledging that this is acknowledging that we have received Yes. that we've received and have uh have it to review as we're going through the budget and it's required. You do it annually. It's required by legislation. Doesn't mean that you agree with it or anything. Just
acknowledge and you received it. You reviewed it and you individually and collectively have taken that into consideration when making budget decisions. There a motion to do so.
Is this our collective response part? I guess I'm It's in there. Your collective response, the individual building responses and then your collective responses to the required questions.
So it's the principles for April. Yes. Yes. Then I will make the motion that we acknowledge and receipt and review of the building needs assessments. um and that we've confirmed that these assessments have been taken into
consideration when making as we make board decision budget decisions. Is there a second? Second. Been seconded. We'll open for questions or discussion. Hearing none, Miss Smith, roll call. You have a question.
Yolanda Clark. Yolanda Clark. Yes. Randy Lopez. Randy Lopez. Yes. Robert Milin Jr. Robert Milin Jr. Yes. Wanda Brownley Page. Wanda Brownley Page. Yes. Rachel Russell. Rachel Russell. Yes. Dr. Win. Dr. W. Yes. Thank you.
Thank you board. Um with that board, we will take a brief recess and reconvene at 5:00 pm um for the remainder of our agenda. Thank you. This process
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Oh, here it is. Here it is. You got it. Okay. Land. Go back up. Live. Okay. As we Okay. All right. board. Um, thank you um
all. We are going to go ahead and reconvene into open session. Thank you for allowing us to take a quick break. Um, welcome back everybody and all to my board colleagues, Dr. Stubblefield, to all of our staff and guests that are both um in person andor
online. Welcome. Thanks for joining us. Again, as a reminder, we do have interpretation available. If anyone needs uh an interpreter in a different language that is here present, um please let us know. um and we will make sure to have someone with uh um help support with language interpretation um this
evening. So again, thank you for joining us. Um Mr. Gohane is in route so um he should be joining us shortly. Um so we'll jump right right in where we left off. Board would entertain a motion to adjourn to and I always get this
incorrect. Dr. W helped me out to siny die. Correct. All right. Motion to Is there a motion to adjurnn to sign? So moved. Second. Moved and seconded. Questions? Miss Smith? Yolanda Clark. Yolanda Clark. Yes.
Randy Lopez. Randy. Yes. Robert Marlin Jr. Marlin Jr. Yes. Wanda Brownley Page. Wanda Brownley Page. Yes. Rachel Russell. Rachel Russell. Yes. Dr. Win. Yes. Thank you. Am I in charge?
Okay. Um the first item on scrolling is the election of the board president um in the past years. Do we have paper for them to write? So you will write
down your um nomination and then Miss Smith will read them orally and um we will if we have a majority we'll elect it. If not we'll do it again. So the first one that you'll be doing is the
election of board president. [Music] Okay, thank you. Okay. Okay. Wait a minute. What I want to do?
The first one is president. Yeah. Yeah. I'm going too fast. Went to the to the penalty box. I'm crazy. I got I got something for y'all.
It's a hockey call before we go to the penalty. Okay. Okay. We have Robert Milin Jr. He has voted for Randy Lopez. We have Dr. Wyn who has voted for Wanda Brownley Page.
Wanda Brownley Page has voted for herself. Randy Lopez has voted for himself. Rachel Russell has voted for Randy Lopez.
And Yolanda Clark has voted for Randy Lopez. So, the new board president will be Randy Lopez. Okay. Um, the next position that you will vote on using the same process is
the election of the board vice president. Thank you. Thank you. For vice president, we have Wanda Brownley Page who has voted for herself. We have Dr. Wyn who has voted for Wanda
Brownley Page. We have re Robert Milin Jr. who has voted for Wanda Brownley Page. Randy Lopez has voted for Rachel Russell. Rachel Russell has voted for herself
and Yolanda Clark has voted for Rachel Russell. So we have a tie. So we will vote again. Rachel Russell has voted for herself. Dr. Win has voted for Wanda Brownley
Page. Robert Milin had Robert Milin Jr. has voted for Wanda Brownley Page. Wanda Brownley Page has voted for herself. Randy Lopez has voted for Rachel Russell.
And Yolanda Clark has voted for Rachel Russell. So we have another tie. So yeah, I think it's either five times and then you can stay and bring it back to a future meeting. I mean that's up to you
but we would say we'll go through it five times in case five times back to what you can do it it stays as is like the current position uh Miss Russell will stay in the position and then you can vote again at a future meeting
um bylaw say no Greg's not here at the fine time I'm just asking well I think previously I don't know if that's what the bylaws said but in um previous times. Um it you don't you can
determine when it comes back, but we can check with Greg so you can but it would stay it wouldn't change until there was a majority vote. So yeah, and if and you can determine like once you have the seventh member
that you'll vote again in January. If you might have to vote again in January anyway, but you could vote again in January. Okay. So because we don't have enough for one more, this will be our last time
if it's a tie. as well. Are we? No. Yeah, we won't. This is the last time. Yolanda. Yolanda. M. Clerk. Dr. W did hers like
No, this will be the last one. If it stays maybe turn we are we are not voting another time. We're voting this time. Did you vote back to me? I thought we weren't voting. No, I was like this will be the last time. This will be the last time.
Sorry. You'd already done it. You might too. Thought we weren't doing it. No, you'd already see that. No, this would be the last time. I'm sorry. This is This is So I gave it to you like you gave it to me. There's my two.
There's Greg. by the bell. Mhm. Then he appeared the devil. Dr. Wyn has voted for Wanda Brownley Page. Yolanda Clark has voted for Rachel
Russell. Reverend M Robert Milin Jr., excuse me, has voted for Wanda Brownley Page. Wanda Brownley Page has voted for herself. Randy Lopez has voted for Rachel
Russell. Okay, so hold on just a second to do Randy. So, hold on just a second. So, we have another tie. This is our third round.
Rick, we've done three rounds for vice president. They've been tied. We don't have many. we can make more copies for the ballot or can they just decide it's going to stay until future date or how does that work? I mean the the vote continues until you
have four votes in favor. Um at some point you can to get on with the rest of the business for the meeting. You can table it and have the person maintain in office until you have an additional vote, but it shouldn't it shouldn't continue
um to infinity. But, you know, you you guys keep voting until you have a a somebody breaks the tie. But again, if if you can't reach that at at tonight's meeting, then ultimately it
does get tabled to the next meeting. Okay. So, it is tabled until the next meeting. Oh, it is tabled. Yes. If that's if you if that's where everybody's at. I I believe that's where next regular meeting. Not any special meeting before that or
it should be the next regular meeting. Okay. Make sure everybody's here for it and that kind of thing to the next meeting. Greg, I do have a question. So, they'll keep doing that. Let's say it's just so everyone understands if it stays 33,
they'll do that until every meeting until we have a a seventh member. Yeah. Well, yeah. And then eventually you'd have his seventh member, but if you I mean
the vote could change obviously too. Correct. If it doesn't change, we'll just but they can do it just once at every meeting. If it remains the same, you can vote as many times as the board wants to vote. Okay. Thank you.
I will turn it over to board president pass. Okay. Thank you. So, we will table that uh the election of board vice president to the regularly scheduled August 12th meeting where we will vote again. Um,
next on the agenda, board um item C is to approve the board committee assignments. This is based on u expressed um desire to be on certain committees or to continue on committees. Um board, I will just call out one of
the committee assignments. uh the academic committee. Um Dr. Wyn will serve in an interim basis um through the remainder of the calendar year on that committee along with Mr. Milin um and Miss Brownley Page um until the seventh member of the board joins us in January
of 2026, at which time we will um then re um look at the um committee assignments again um depending on that new board member or that seventh board member, whatever that seventh board member is. um and then we can re-evaluate committee assignments at that time um depending on uh board
members desires to serve on certain committees. So just wanted to make sure that folks were aware and saw that one particular um designation for interim status there. Um if there are no questions would entertain a motion to
uh approve the committee assignments for 2025 2026. So move Motion. Is there a second? Second. Moved and seconded. Any questions or further discussion? It looks like you have an opening on the naming committee as well.
Yes, if there is. There are two currently two board members on the naming committee. If there is desire for a third board member, we could leave it open. Um we don't have to have three. Um or if you someone is interested in being on that committee, absolutely let us know. But we can either do that now or
um down the road as well. Um and and or have that seventh board member potentially fill that spot as well. What's that? You're already on that, Mr. Milin. Excuse me. We haven't been We haven't had an
assignment. We will soon. Okay. I just wanted to note that on this document, the boundary committee dates are incorrect. They read 2026 and they should read 2025. So
we can just make that update. Those are correct. Thank you. Can we reflect that in the minutes, Miss Smith, and make sure that that gets um and as part of the motion um that that the motion will is to approve the corrected.
Any other questions or discussion? Hearing none, Miss Smith. Roll call, please. Yolanda Clark. Yolanda Clark. Yes. Randy Lopez. Randy. Yes. Robert Milin Jr. Milin Jr. Yes. Wanda Brownley Page. Wanda Brownley Page. Yes. Rachel Russell. Rachel Russell. Yes. Dr. W.
Dr. Win. Yes. Motion carries. Thank you, board. Um, next agenda item. And excuse me. I just want to make sure. So, this is the KESB appointments. Um, we have this correct. I believe the appointments I don't see
them on the actual resolution. Um the appointments for KESB and Miss Smith remind me um I believe we have Dr. Wyn to serve on the board board KSB board and then I will be serving um legislative
legislative on legislative committee and I believe those are the two committees that for KSB appointments. Is that correct Miss Smith? Yes. Thank you. Any Is there a motion to approve those two appointments for KSB? So moved. Second.
Moved and seconded. Any questions or discussion? Miss Smith. Yolanda Clark. Yolanda Clark. Yes. Randy Lopez. Randy. Yes. Robert Marlin Jr. Jr. Yes. Wanda Brownley Page. Wanda Brownley Page. Yes. Rachel Russell. Rachel Russell. Yes. Dr. W. Dr. Win. Yes. Thank you.
Motion carries. Thank you. Okay. Next. And Greg, I just want to make sure I'm doing this correctly. Next on item E, there is the resolution that has all of the appointments of that are following the the the board
items FGH and and so forth. The resolution is on the agenda board for hopefully you had a chance to review it. Um, but I would ask uh and Mr. Gohane, is this appropriate to ask to approve the resolution that would then approve um all of those appointments F through V
F through V. F through V as in vector. No, I'm just reviewing it real quick. Um, yes, that would be the appropriate way to do it. Okay. Is there a motion to approve the resol the 2025 2026 board of education resolution as presented?
So moved. Second. Moved and seconded. Are there any questions or further discussion? Hearing none. Miss Smith, roll call, please. Hold on just a second. Yolanda Clark. Yolanda Clark. Yes. Randy Lopez. Randy Lopez. Yes.
Robert Milin Jr. Milin Jr. Yes. Wanda Brownley Page. Wanda Brownley Page. Yes. Rachel Russell. Rachel Russell. Yes. Dr. W. Dr. W. Yes. Thank you. Thank you board. Board is there a motion to return from siny die and return to public to the open public session?
So move. Second. Moved and seconded. Questions or discussion? Miss Smith. Just one moment. Yolanda Clark. Yolanda Clark. Yes. Randy Lopez. Randy Lopez. Yes. Robert Milin Jr. Marlin Jr. Yes. Wanda Brownley Page.
Wanda Brownley Page. Yes. Rachel Russell. Rachel Russell. Yes. Dr. Win. Dr. Win. Yes. Thank you. Thank you. Um and board. I just a quick moment of privilege. Um, I do just want uh to say I appreciate um your confidence and to continue to work with
all of you and as a collective board to do what's best and what's right for our school district. I appreciate the collaborative work that we all do together. Um as we work together to do what's best for our students, always staying student centered, student focused. Um and we've got a lot of work
ahead of us. Um, it is there are challenging times and I I I just appreciate each one of your dedication, commitment, passion to make sure that we are serving our students first, doing what's best for them, their families, our district, and our community. So, thank you. Um, and I hope to continue to
work um together to do what's best for our district. Um, and I'll just say, especially in a time like this, uh, when all of our families are under attack, um, in many different ways, um, and in a district that is 60% plus Hispanic, Latino,
many of whom are mixed status or different status, um, I just today just, um, I really appreciate your confidence. Um, and I just feel I felt it necessary to say
that to all of our families, regardless of who you are. Um, that we love you. We care for you. We're here for you as a board, as a school district. Um, and to our our families who feel anxiety and concern, we're here for you and we love you and we care for you. And we're going
to do our best to make sure that you are welcomed and that you are included and that you feel safe in our school district. And for such ache. for me. And we'll always be here to fight and protect each one of our students. Um, so
thank you board for your continued work to make sure that everyone is welcome, included, and that we are fighting for the best for all of our students and families. Thank you. Um board, next on our agenda, um before we get to consent agenda, board, I'm going to pull item
it here. The HR report from the consent agenda. Um Miss Smith, which item is that? Hold on just a second. Item L. Thank you. We're going to pull item L from the consent agenda. Um, are
there any other items board on the consent agenda? If not, would entertain a motion to um recess to executive session to discuss matters of non-elected personnel in order to protect privacy interests of all parties involved under KOMA to include Dr. Stubblefield, Mr. Gohane,
Dr. Jones. That's it. And that's it. going in at 5:35 for 3 minutes. Five for five minutes going in at 5:35. Going in for five minutes. Um there a motion to do so. So moved.
Second. Moved and seconded. Questions? Miss Smith. Yolanda Clark. Yolanda Clark. Yes. Randy Lopez. Randy. Yes. Robert Marlin Jr. Jr. Yes. Wanda Brownley Page. Wanda Brownley Page. Yes. Rachel Russell. Rachel Russell. Yes. Dr. W.
Dr. W. Yes. Thank you. Thank you. [Music]
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return to open session, please. Moved by Miss Russell. Seconded by Miss Clark. Miss Smith. Yolanda Clark. Clark. Randy Lopez. Randy Lopez. Yes. Robert Milin Jr. Robert Wanda Brownley Page.
Yes. Rachel Russella. Rachel Russell. Yes. Dr. W. All right. Thank you, board. Motion to recess to executive session for uh to discuss matters of non-elected personnel to protect privacy interests of all
parties involved in Tacoma to include Dr. Stubblefield, Mr. Gohane, Dr. Jones going in at 5:45 for five minutes. So moved. Moved by Miss Russell, seconded by Miss Clark, Miss Smith, Yolanda Clark.
Randy Lopez, Randy, yes. Robert Marlin Jr. Robert Jr. Wanda Brownley Page. Wanda. Yes. Rachel Russell. Rachel Russell. Yes. Dr. Win. Thank you. Thank you.
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All right. Motion to return to open session, please. Moved by Miss Russell, seconded by Mr. Milin, Miss Smith, Yolanda Clark, Mr. Lopez, Randy, yes.
Robert Milin Jr. under Brownley Page. Brownley Page. Yes. Rachel Russell. Rachel Russell. Yes. Dr. W. Thank you. Motion to recess to executive session to discuss matters of non-elected personnel to protect privacy
of all parties involved under coma to include Dr. Stubblefield, Mr. Gohane, Dr. Jones going in at 551 for three minutes. So moved. Moved by Miss Russell, seconded by Miss Clark, Miss Smith. Yolanda Clark, Brandy Lopez,
Randy Andy. Yes. Robert Mil Jr. Wanda Brownley Page Rachel Russell Dr. Win. Thank you.
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Yolanda Clark. Yes. Randy Lopez. Randy. Yes. Robert Milin Jr. Excuse me. Wanda Brownley Page. Rachel Russell. Russell. Yes. Dr. W. Thank you. Motion to recess to executive session to discuss and review
information pursuant to the exception for preliminary discussion of the acquisition of real property under the Kansas Open Meetings Act to include Dr. Stubblefield, Mr. Gohane, Dr. Jones, uh Doug Doug Clemens, and Dr. Serum Prim.
Thank you. Uh for 15 minutes going in at 558. Motion. Rachel. Moved by Miss Russell. Seconded by Miss Clark Smith. Yolanda Clark.
Randy, excuse me. Randy Lopez. Yes. Robert Milin Jr. Wanda Brownley Page. Rachel Russell. Yes. Dr. W. Thank you.
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Hey. Hey. [Music] Okay. Motion to return to open session, please. So moved. Second. Moved and seconded. Miss Smith. Yolanda Clark.
Yolanda Clark. Yes. Lopez. Mandy. Yes. Robert Milin Jr. Jr. Yes. Wanda Brownley Page. Wanda Brownley Page. Yes. Rachel Russell. Rachel Russell. Yes. Dr. W. All right. Motion to approve item L, the HR report.
So moved. Second. Moved and seconded. Any questions or discussion? Hearing none. Miss Smith. Yolanda Clark. Yolanda Clark. Yes. Randy Lopez. Randy. Yes. Robert Milin Jr. Jr. Yes. Wanda Brownley Page.
Wanda Brownley Page. Yes. Rachel Russell. Rachel Russell. Yes. Dr. W. Thank you. Board motion to approve the consent agenda. So moved. Second. Moved and seconded. Any questions or
discussion? Hearing none. Miss Smith. Yolanda Clark. Yolanda Clark. Yes. Randy Lopez. Randy Lopez. Yes. Robert Milin Jr. Junior. Yes. Wanda Brownley Page. Wanda Brownley Page. Yes. Rachel Russell. Rachel Russell. Yes. Dr. W. Win. Yes.
Thank you. Aries. Thank you, board. Next on our agenda, item seven. Uh, thank you for your patience, folks. um is our community comment section. Again, everyone is welcome to give comment at a board meeting. Please just make sure you sign up with Miss Smith uh or the board
clerk. Um the Monday before the board meeting at noon, uh no later than noon, you'll have three minutes. As you come to the microphone, please make sure that you state your name and then your time will start. You have three minutes to address the board. Just as a reminder, per policy, we do not engage in a conversation. Um, but there will be um
leadership um a member of our leadership team who will follow up with you if there's any follow-up action items and then the board will be notified of any additional conversation or any action steps afterwards. So, you'll have three minutes to speak after you give your name. Um at 30 seconds, I'll give you a motion or let you know that you have
about 30 seconds. And then at 3 minutes, I'll tell you your time's up. I'll let you finish your statement, but then we'll have to um continue to move on. So, um, with that, I would invite Miss or Lorita Burton to the podium.
Hello. Evening. Evening. So, I'm Lorita Burton. I am a parent um of two high schoolers at Wanda High School and um I have been in communication with Mr. Sam Simmings
about the things that um I feel are needed at our high school. So he has instructed me to um speak with the new principal. So I will be waiting um for that. What I would like to bring to the
board is is that our coaching staff at um our school and some of the other coaches at some of the other schools in the district for high school have complained or voiced um to me about how they get paid and most of them are
getting paid after the season. Now with the economy the way that it is, most people get paid every two weeks. So, I had also spoke with Mr. Simmons about that as well. And so, I had asked him to
reach out to each of the coaches and have like a district-wide meeting to go over um how they are getting paid. I guess from years ago, it was set up that way and nobody has ever um looked into
or changed, but they are not happy with that. And the problem that I have is is that sometimes when you know our coaches are not happy with how they are being paid then it reflects in how they are
coaching our students for you know the athletic department. So wind out of course we didn't do really good last year in football but you know that comes with fundamentals and a whole lot of other stuff that we're you know trying
to work out but I would just like to bring that to the board to see if something can be done or looked into the way that the coaching staff gets paid across the board for middle school and high school. And then um I wanted to
talk about the um snacking situation. I heard earlier when you had the meeting about the budget earlier today. Um I guess that part or this next season coming up or next year coming up has been cut. And so we are looking for ways
and um resources and how we can get snacks available for our students for after practices and after their games. 30 seconds. I and another parent have been you know providing those you know water and or
protein bars and stuff like that. So, I was just wondering if you guys had like any resources that week as the parents could reach out to to call. Like I went up to Sam's to ask them and they gave me a sheet of paper to fill out and sometimes you have to have tax ID
numbers and stuff like that. So, I don't know which way to go with that. And that's all. Thank you for your time. Thanks so much, Miss Burton. We'll make sure someone follows up with you after tonight's meeting. Thank you. Thank you. Next, I would invite Miss Shvet Dinkens
to the podium. Good evening, board members and superintendent. My name is Chaveet Dinkens and I'm a candidate for USD 500, Kansas City, Kansas Board of Education at large. I am here tonight to advocate on behalf of our students and families. There are
several core concerns that must be addressed in regards to graduation. Family members are being denied access to their students milestone moments. Students are not being valued when it comes to ticketing policies. Communication is inconsistent, unclear, and creating a disconnect between
building level expectations and district directives. Leadership appears to be uncoordinated as demonstrated during the June 2025 school board meeting. We are becoming disconnected from our community. This is not just a policy issue, but a service failure to the very
people we are meant to serve. We pride ourselves on diversity in We do county. We know that our families are large and that our students have chose should be able to choose which member of their village can attend their graduation. Isn't this what we're all working for?
Graduation. I would like to thank Dr. Liro, board president Randy Lopez, board vi board vice president Rachel Russell for taking the time to engage with me about these issues along with the board approving additional seats for we do
high school tonight. I also want to thank the community members who have submitted complaints, share frustrations, and demanded better on behalf of their students. In closing, I would like to share a statement submitted by an undocumented parent with three children. One that has graduated,
one in elementary school, and one that is currently a junior. We didn't come this far to be told that there's not enough room for our people. If we say that we support our students and families, then that means all family members, especially the ones who've had
to fight the hardest to be here. This is who we serve and this is why these decisions matter. Thank you. Thank you, Miss Dinkens. And again, member of our leadership team will reach out and follow up with you as well. Next, I'd invite Mr. Dom. Rosa to the
podium. Good evening, members of the KCKPS board of education. My name is Dom D. Roza and I want to thank you for the opportunity to speak tonight. I come to be before you with questions and concerns regarding the upcoming vote on whether or not to exceed the revenue neutral rate as well as the potential
consequences of recent federal act executive actions that may result in the loss of approximately $45 million in education funding for the state of Kansas. I really do appreciate the board's conversations earlier today in the meetings and I want to mention that
as we looked at the information that we've received on the social media from KCKPS that we roughly could lose 4.9 million due to federal government freezes. We have lots of broad questions and concerns about the financial risk of
not exceeding the revenue neutral rate. Our community still lacks clear, concrete answers about how these losses will impact our classrooms, our students, our staff. What specific services, jobs, opportunities for our students will the board have to
eliminate to make the balanced budget? There are numerous questions and concerns still laying out there. In the face of this volatile financial landscape, transparency is essential. Our families, our educators, our taxpayers deserve precise accounting of
what is at stake. Not just in dollars and cents, but in the real educational experiences and opportunities lost to our children. The human cost is not exceeding the re of not exceeding the revenue neutral. I urge the board to vote in favor of exceeding the revenue
neutral rate. This is not just a matter of fiscal policy. It's a decision about whether this board will continue to support the people and programs that keep our schools strong. The board must not let short-term pressures undercut the long-term successes for our students
and the future of public education in KCK. Thank you for your time, your leadership, and your ongoing commitment to our students and families of this community. Thank you, Mr. D. Rosa, member of our team. Again, we'll reach
out for any followup. would call up Mr. Scott Harding. Okay, Harding and he's not online. Thank you. Okay. Uh again, board is has been discussed. Members of the leadership team will reach out to everyone who's
given comment today um to make sure that there's any follow-up and we will follow up with the board on any action items or discussion um that we need to be aware of. So, thank you. Next board um is item B under the agenda.
Please sorry this new system getting to the right place the right item. Okay. Uh, it is recommended the Kansas City, Kansas Board of Education approve the A133 and A201
agreement with Hollis and Miller Architects as submitted by Mr. Wayne Carell, director of purchasing and is submitted by recommended by Dr. Anna Steelfield. So moved. Second. Moved and seconded. Are there questions or discussion on this item
hearing? None. Miss Smith. Yolanda Clark. Yolanda Clark. Yes. Randy Lopez. Randy. Yes. Robert Millet Jr. Mlet Jr. Yes. Wanda Brownley Page. Wanda Brownley Page. Yes. Rachel Russell. Rachel. Yes. Dr. W. Dr. Win. Yes. Thank you. Motion carries. Thank you. Next board on
our item is item 8B. Um is the classified and administration salary increase that is being proposed. uh recommended the Kansas City, Kansas Board of Education approve a 3% increase to the salary pool for classified staff with an with an approximate cost of
$2,212,500 and a 3% increase to the salary pool for administrative staff with an approximate cost of $645,000 as submitted by Tracy Kaiser and recommended by Dr. Stubblefield. So moved. Second. Moved and seconded. Any questions or
discussion on this item? Dr. W. Yes, Dr. W. I'd like to offer a substitute motion to divide those two topics. Okay. Um, Mr. Gohane, how do we need a second for the substitute? Second. There is a motion and a second for a
substitute motion. Dr. W, what is your substitute motion? To divide the two. Divide the two. Okay. Any questions on this? Separately. Okay. Any questions or comments? So, we'll vote on the substitute motion.
Um, first, Miss Smith. And we're voting to say yes, we're okay to have a substitute motion. I just want Yeah. So, yes, that's correct. You're voting You're voting to on whether to accept a substitute motion. Got you. Thank you. I need that clarity. Yolanda Clark. Yolanda Clark. Yes.
Randy Lopez. Randy Lopez. No. Robert Milin Jr. Yes. Wanda Brownley Page. Wanda Brownley Page. Yes. Rachel Russell. Rachel Russell. No. Dr. W. Win. Yes.
Motion carries. Thank you. So, um, the original motion then is negated. Is that correct, M? We have you now have a substitute motion. So, basically, you just take one at a time. So, it'd be classified first. Okay. Dr. W. Like to move to accept the classified
salary increase. Second motion in the second. Any questions or discussion? Did you say to approve? Correct. Okay. Hearing none. Miss Smith. Landa Clark. Landa Clark. Yes. Randy Lopez. Randy Lopez. Yes.
Robert Milin Jr. Okay. I'm not understanding what the motion people increase for classified staff. Yes. Thank you. Rachel Russell. Russell. Yes. Dr. W.
Yes. Dr. W. Yes. Sorry. I'm sorry. Miss Paige. Wanda. Wanda Brownley. Page. Yes. Rachel Russell. Yes. And Dr. W. Yes. Thank you. Motion carries. Thank you. Next item is the administrator salary. Is there a motion to
accept the administrative salary or administrative increase at 3% to the pool? So moved, second moved and seconded. Questions or discussion? Mr. Lopez. Yes, Dr. W. Um I believe this
3% for administrative salary increase is not sustainable and um I believe that it while it may be warranted for certain situations I believe it could have been phased in um
unlike giving people such large increases and then uh this is on top of the uh increased salaries. So I will not be able to support this. Can I offer a point of clarification because when you saying it could be
phased in for the general public for them for them to know what you're referring to. So this is for all administrators. So that includes everyone from coordinators to myself. So what you're referring to when you were saying it should be phased in was the
reorganization at the capital level. So I I I'm I'm just clarifying so that people know that you know that is the component you're referring to. Um and so that there's no confusion
about that. Yeah. So, in general, I just wanted to clarify what you're referring to as far as um individuals being um after we evaluated the job that they were doing and what that looks like similar to what we did. Um we classify
staff and others along the way. Um yes uh it phasing it in that could have been a possibility but the other thing is we have fair labor laws and if people are doing that job if someone came in as a
new person and we placed them we place similar to all of our stuff we value experience in years of education and the ranges are based off of that. So if I go from a principal to an executive director, there is a a difference in in
pay. But I just wanted to clarify those points. And since you did bring this up, I will further clarify my comments that in the reorganization there were increases without providing the board new job
descriptions or evaluations. And that when then you give if you did provide it to us, let I'll stand corrected. Did you provide it to us? So, what we discussed pre previously, no, I didn't. But I said moving forward.
I didn't know that was an expectation because this was not the first time that I did a reorgan. The board did not get that. So, moving forward, I said that the board would get that. Evaluations, that's a personnel issue. So I would if unless the board requested those we
would discuss that in executive board policy says we can request and they were never requested. Yes. So I was trying to explain my explanation but as you ask for more explanation I'm willing to
that then those increases I do believe without violating any labor law and we can sure kept contact the department of labor that when you give people 20 30 $40,000 increases there is a way
not to violate labor laws and phase that in. That's what I was addressing. And so because of that, then this is a 3% on top of that. And that's why I said I cannot support it. I think it's not sustainable. I
don't think it is. We were talking about the human factor that again can district people have three assessments on their tax statements. And
and with these types of increases for a body of administrators who once again it may only be 25 $30 million out of a $500 million budget that it is um it could have been in my opinion handled
differently uh in a more equitable way to the taxpayer and that's why I'm saying my justification for not supporting it and why I asked to separate and I completely respect that. I just want to say an executive director is an
executive director. So I could not tell one executive director this this is the salary range that we pay executive directors but we're not going to pay you that because those are like positions your salary ranges just like and so when you look at the range the
new executive directors are on the low end of the lowest end I'm saying there's different ways to do things right so they are at the very not to and that's why I'm not support I just don't want misinformation to be out there we had misinformation
you we had a difference of of how it could have been done. There were expectations that were shared after the fact knowing that. So I reorked my very first year that information was not requested. I reorged my second year that
information was not requested. This expectation was made clear this year and I just said I will honor that and moving forward if ever again that there is a reorganization I would provide the information. But am I am I sitting I mean I'm not sitting here giving wrong information.
No you misinformation the misinformation is that there is an assumption that there will be a 3% increase on top of that. the language says to the pool because that does not mean that everyone will a get in 3% er increase or if
they'll get an increase at all. We have to look at the where you are placed similar to what we do in our classified staff as well as our teaching staff. So we are just recommending to make sure that we're teach treating each group
equitably and some people get a 3% if they get additional education and those kind of things. Those things happen. So that's why it says to a pool the pool and not a 3% increase for administrator. I would like to call for the vote please.
Excuse me. I'm that's why I said I'm explaining why I would support the classified and I'm just explaining to you why I'm not supporting administrative and I'm not getting misinformation. My misinformation is that that they're getting a 3% increase. That's not it
says to the pool. That does not mean everybody is getting a 3% increase. So that's what I'm trying to clarify. I'm going to go ahead and just jump in again. Um so the vote has been called for. So there's a motion and a second on the floor. So we are going to move forward with the vote. Miss Smith, roll call, please.
Just can you repeat the what we're we voting for again, please? The administrative uh salary increase. Okay. Yolanda Clark, there was sorry, there was a question on what the motion is. The motion is to approve a 3% increase to the pool um for
administrators. You're good. It's a 3% increase to the pool for administrators. So, how is that different just the one this motion we just voted on? Right. So is for the classified that was for classified. This one clarity how is that different? So this one is for administrators. It's a 3% increase the pool of
administrators. Not everyone necessarily gets a 3% increase. They will look and evaluate and phase in what that what that increase is for those administrators depending on where they are in the um the scale for the the So it's not a blanket. It's just not for every administrator that's in a position
to get to say okay you're going to get 3% increase. Correct. Not every it's not a blanket 3% for everyone. And I just want to clarify based off of your clarification, the 3% increase for classified was also the pool. The words,
the language says 3% increase salary pool. Salary pool. Yes. But I'm saying it's both for administrators it goes to the pool and for classified it goes to the pool. None of the neither of the motions that have been presented tonight were
specifically to everyone across the either classification of the staff. Correct? It's all to the pool. So just because you're classified doesn't mean you're getting 3%. Just because you're admin doesn't mean you're getting 3%. There is a equity and an equation that is
involved in determining whether or not you get it. So correct that clarity. Correct. Exactly what Dr. Where is the list of those who get it? The list of whom pool people who get the pool who who are in the pool.
I don't we I can provide it for you. I don't have it because typically we haven't provided it. Uh the question has been called. So Miss Smith, roll call on the motion. Yolanda Clark. Yolanda Clark. Yes. Lopez.
Randy Lopez. Yes. Robert Milin Jr. Mil Jr. Yes. Wanda Brownley Page. Wanda Brownley Page. No. Rachel Russell. Rachel Russell. Yes. Dr. W. Dr. W. No. Motion carries. Thank you.
Next board agenda item nine. Uh, this is new business. These items are here just for information purposes tonight. No action being requested. But if there are any questions, we can certainly entertain any questions on any of these items A, B, um, or C. Um, these will
come back before you at a future date for potential approval or action if it is the will of the board. Again, tonight just information only. If you have questions, I would uh ask that you submit those to Dr. Stubblefield um on any of these items. But are there any
items on item A or questions on item A? I'm sorry, Mr. Russell. Question and it doesn't have to be answered. I am a little conflicted about what this is replacing or what this is um substituting. I've and so if we could
just get clarity around what the custom dashboards are intended for their use and those types of things. Um this is a very vague um proposal I guess unless I'm missing
something in one of these documents. So that is just my request and we'll get it to you. Dr. Fernandez Flores is not here this evening, but one of the things I think it was in a uh end of the week. We are um not going to continue with Digi Coach. So this is to
build out the walkthrough system and the public dashboards and those kinds of things. and this company um will help us build it out so that as we exit the contract with Digi Coach, which is over $100,000, this is a onetime fee to build
it in to do it ourselves. But I can get addition more detail. I think I remember reading the Digi Coach. I just don't remember that being this being said being said that this was the thing that's doing it. So, thank you.
Any additional questions on item A? Okay. About item B, the speech language pathology service agreement. Any questions there at this time? Please submit those to Dr. Stubblefield. Um, item C, the price adult meal price
increase for school year 2526. Okay. So there was a question I asked in board prep and there was not any additional information provided. So I think um Mr. Martin may have some the question was it why is it increasing
if they had a surplus and they actually do not have a surplus. He'll explain like budget-wise why it looks I assume that's what you because Rushi said she was going to give you the information. Okay. Mr. much. Good evening everyone.
Good evening. And of course I'm I'm not as um fluent in nutritional service as Miss Ruchcci, but she did provide me some information uh to provide with you in response to that. So we actually do not have a surplus u when it comes to nutritional
service. Of course, there was a surplus that they did have during the time when COVID um was in place because one of the major factors um that led to that surplus was that salary um of staff was paid by esser. So that was those were
one of the things that are not covered right now any longer with that and of course as we all know the cost increase when it comes to supplies and then also with labor as well if that answers your question. So I guess what my followup to that
question and I think I would like this in written form is I would like to see from the year because on the budget line that I'm looking at and I think it says I'm struggling because I can't use board
docks the way I want to. Um, I think there's just a followup of of where those dollars are going then because they're not in the regular like purchasing of food. It's in a line item that's separate and that line item
hasn't decreased. But I will figure it out and come back to it. Okay. Then I will follow up with what it is that I'm trying to figure out. Yes, please do. And we'll get those. No, you're fine. Anything else? Any additional questions
on this item? Again, if as do have questions, please submit those. Dr. Stubblefield. Thank you. Thank you, Mr. Martin. Okay, seeing none, uh we have reached item 10. We will hear from superintendent of schools, Dr. Stelfield. Okay. Quickly, I'll just share a couple of things. Um we want to make our
parents and community aware. We have sent out information on the recent decision from the US Department of Education that may affect our schools. A nationwide freeze on federal education funding has been announced, putting nearly $7 billion on hold, including
money that was already approved for the school year for Kansas City, Kansas public schools. That could mean a potential uh amount of $4 million in funding. Much of this money is already committed to staff salaries, student services. So, the freeze creates real
challenges. If we continue, we may have to shift other district funds to fill the gap, which could impact other important programs. Please visit our website for more details. Um, I did have the privilege um last week um with uh
USA Kansas to represent the state of Kansas along with Dr. Dane um from Piper um to go to DC with several other educators to advocate and talk to staffers and in DC and we'll continue to
advocate um for the money to be um not frozen. Um and if you didn't know, July is disability pride month. Um this is a time to recognize the history, achievements, and experience with people who uh have been identified with
disability um disabilities. Um we um in our district value um the human diversity and just wanted to take a moment to recognize that. Um we did wrap up our second day of administrative summit today with all of our um administrators and so we were happy to
welcome them all back. I also wanted just to remind everyone that our school's convocation will be held on August 7th at Homefield KC. It'll start at 9:00 a.m. Um and we hope that each of you can come. um board members and we want to say it's countdown to school
registration which will begin tomorrow July 16th. Parents and guardians can begin registering their children for school. All students both new and returning need to register for the school every year. Um new students must complete um full online registration.
There's information on our website and we also will have remote um registration opportunities. So thank you. Thank you Dr. Stfield. Uh I'll be brief. Welcome back to all administrators, everyone who's coming back uh and soon to all of our students and families. Exciting time of the year again. Lots of
events going on. So, please pay attention to the calendar of what's happening. Back to school fairs, immunization fairs, all kinds of things. So, make sure you're paying attention board members. I'm sure I'll see you out in community doing something uh really great and positive. So, can't wait for all the all the great things happening in our in our community. Um lastly, I
just do want to give a shout out. Last night I was at I attended the Hispanic Development Fund celebration for all of their scholarship recipients. Um it was great to see they have over 500 scholarship recipients this year, almost a million dollars in scholarships that they awarded. Um great to see it and uh
I got to meet my family has a scholarship in honor of my parents um through them and and uh we are we award scholarships to five students and I got to meet one student. I just want to give her a shout out uh Wendy. She's an amazing student. She's a premed student. Um, doing some great things, has a great
story and background. Uh, graduate of KCKPS, graduate of Sumar three years ago. And so, congratulations to Wendy on all your accomplishments and to all of our students doing great things out in the community. Um, was an honor to be there to celebrate all of our students. So, um, thank you. That I'll open up to
the rest of the board. Brownley Page, thank you. This year we've lost a lot of our former employees. Uh, Mrs. Cynthia Kurthers was a nurse at the current call. Bruce
when it was Northwest. Her father-in-law Bertram Kurthers whothorne is named after. Uh, Bertram Kurthers Jr. is her husband who's a dermatologist. We lost Alvin Fent who was a security guard for
the district. We also lost Stacy Brown who was a director over instructional coaches. She was in our district for a while and then she was in the Kansas City, Missouri. We also lost Daryl Almond or is Aean or
Emmens? Emmon. Okay. Yeah. Who was the vocal music teacher at SEGO. They really put our program on the map along with Mr. Maize who left us and went to Missouri. And you would also have to give Leon
Brady credit too because the three of them really in terms of our music department turned things around brought a lot of notoriety. And I'm quite sure there are others that's all I know. But for those that we do know, we want to
definitely let their family know that we appreciate everything they did for the district. It's it's a it tags on to what Miss Marley Page said. We also lost um Marva Shaw who spent over 30 years here in this district. She's been reti retired
for quite some time. However, I've known her all of my life. So um definitely an amazing person and our our thoughts and prayers go to their families. Thank you. Additional board comments
hearing none. Um thank you board. I know it was a long day, a lot to go through today. Appreciate your time, patience, and commitment. Um, with that we will stand adjourned until our next meeting on August 1st. Thank you. Look at you. 60 seconds to spare.
Project coming on there. [Music]