Good evening. Welcome to the November 3 at Keller ISD Shuck. I'm Summer Crowe and I'm gonna call the meeting to order. It is 05:02PM on November 3. Do we have a quorum present? Jody, can we confirm quorum by attendance? And while we're waiting for that, can we have three individuals volunteer to be on the minute review committee? Adeline. And can you say your names when you send it so that he can get it? Melinda Beck. Mhmm. Belinda? Okay. Is it Colin?
Is that right? Colin Lodges? Okay. And we have our, Adeline Castleberry here today, our parliamentarian, Brandon Bubek, our secretary. We are missing, Stephanie O'Dell, our co chair, today. So that's for medical reasons. We also have present Jody Webster, Jennifer Price, Lindsay Moncrief, Kristen Elam, John Bird, and Chelsea Kelly. We have no action items tonight, so we're gonna go straight on into reports. We have four reports, overview of the procedures for the election for 26, 27 officers,
that's for the SHAC officers, an admin update on the recess regulations, an update on SB 12, Hope Squad snack sign up update, and nutrition services overview. We'll be following the meeting with a presentation by officer Tim as well. Hopefully, you can stick around for that. And if you would go ahead and take a picture of this QR code, this is the same thing we did last time. If you have questions throughout the reports, you can submit them on there, and we'll get back with you, throughout the week on those.
Last time, we had no questions submitted, so there's no follow ups based on that. Okay. We're gonna go ahead and start with Adeline Casselberry giving an overview of, the SHAC election processes, which will start actually at the next meeting, believe it or not. And I would advise going ahead and taking a picture of this too. It's easier to read through from this than it is on the bylaws. But just keep these things in mind if you're interested in running for an officer position. I believe we will have at least one open position for next year.
So so you might wanna keep that in mind. And then also, I wanna make a correction. Heather Heather Washington is our trustee that's here, not Chelsea Kelly. I apologize. I had my notes from last time where Chelsea was, our our trustee sponsor. So corrected on the notes. Good. Alright. Sorry, Heather. Okay. Recess. Now we move on to a recess update. Jennifer Price. Alright, thank you for having me to talk about recess. So, at our, I wanted to update Shaq.
We had our our board had a discussion a couple of meetings ago about recess and, discussion about updating regulations. So I wanted to give the SHOT committee an overview, and this dates all the way back to 2005. So it's a long time ago. So in 2005, we have in the district what's called administrative regulations, and those are procedures that got our campuses on different operations, throughout the district.
So in 2005, an administrative regulation was created to outline protocols for recess. When that regulation was created, there was guidance for campuses about things that students could miss recess for. And this regulation also outlined that the percentage of time that a student could miss recess. So two of, the items that were in the regulation outlined that a student could
miss no more than 50% of the recess time period, which is thirty minutes. It could either be for behavior or for, missing work. In this regulation, it also outlines the temperature that campuses would use in order to determine if we had inside recess or sent students outside for recess. So, when you look, this is what an administrative regulation looks like, and this is
the, guidelines, that our campuses had, back in 2005. So one of the things we've been looking at is in August and September when it's really hot outside or when it's 100 degrees or when it may even be 98 degrees. We know that our football teams are practicing, our bands are practicing, and so, the question became what guidelines are are UIL sports, and fine arts using in regards to
recess. And so that really led us to UIL guidelines and they use what's called a wet bulb metric. So this is not a real fill temperature. A wet bulb, global temperature is used to look at outdoor activity. So it's an indicator of heat related stress on the human body at work or play in direct sunlight. So it takes into account multiple variables like the temperature, the humidity, the wind, the sun angle, the cloud cover.
So it takes in a lot of factors. And we looked at the wet bulb temperature for September and this would have this would have allowed our students to go outside every day, of the week, if we moved to a wet bulb administrative regulation. So last week, our campuses it was communicated to our campuses, that moving forward, we instead of using real fill temperature, we are going to use the wet bulb metric
just like, our bands use our, football teams, any outs outside sports teams. Our campuses have an app that will tell them what the wet bulb temperature is. So there are weather stations, at each of our four high schools. And, because we know at Keller High School versus Fossil Ridge, the weather may be different depending on different times of the day, so campuses will use this app to,
alert them as to what the wet bulb temperature is to determine if they go outside, for recess or stay indoors. One of the pieces of information that the district would like to receive from SHAC, so we'll be sending a form. Actually, Summer will send it tomorrow and there are a couple of things that we would like feedback from the SHAC committee. So when we looked at the 2005 administrative regulation, it had information about behavior.
And so do we need information about behavior in our revised administrative regulation. And we're going to ask you some questions like, do we need to put a maximum on the time limit, such as no more than five minutes? Do we need to put a maximum number of times per month or per quarter that a student is a is allowed to miss recess before being escalated to the administrators? Do we need to require communication as sent to parents when a student misses recess?
And one of the things that we discussed in our executive committee for SHAC is, do we also need to emphasize for students if they do miss a short period of time of recess, do we use this as a teaching opportunity to talk to the students about why they are missing recess before they go back to play with their peers. So this is just some background information. I'll be sending, when we send this survey, I will send these slides so the
chat committee will have this information and these are the questions that we're going to be asking and looking for some feedback. So, that is it. Thank you. And we will be looking for those forms to be returned by Friday. So, again, they'll go out tomorrow. Be looking for them in your inbox. Always feel free to reach out to me if you don't receive that, and then we would like them returned by Friday so that they can start working on their AR, as soon as possible. Okay. Next up, we have Jody, giving an update on SB 12.
Thanks, Summer. Alright. I wanted to provide an update on Senate Bill 12 as it pertains to parental consent for health related services. It's a giant bill, but we're just gonna stay focused on health related services for the purpose of this update. So, as you likely know, it was passed by the eighty ninth Texas legislature and went into effect September 1. Core focus of this bill really reinforces and expands the fundamental rights of parents to consent to medical treatment for their children. The action that the bill asked of TEA districts and parents was for TEA to
develop a form for use by school districts, in providing information about parental rights and options. And, districts were to provide annual notice of available health services before the beginning of each school year or upon enrollment to parents. And then, it requires parents to complete consent for health services or gives them the option to opt out of services and that they wish to be withheld outside of health services, more as for health related services, and we'll talk about how those are differentiated in just a bit.
Wanted to provide an overview of what the district has done in response to this bill. Probably a little bit too small to read, but you'll you'll have access to these slides on our site on our SHAC site. The district sent back to school notification of the health services available, to parents on August 8. So before the school year began, we got that that annual notification out as required. It came to you all in a list of many updates, but that was included in that. TASB released a model consent form to assist districts in obtaining consent on August 13,
and we modeled our consent form after that and sent that out to parents on August 19. At that point, our guidance was to require written consent, not just give an option for opt out but to require a response from every parent, and so that's what we did in that in that model or in that initial consent form that went out. And then TEA released guidance and forms consistent with implementation up until that point on August 28, so just a few days before, and it was set to be effective,
but everything we had done was in alignment with TEA's guidance at that point. So it also included a reminder that the Texas Education Code and requires districts to take disciplinary action against any employees who provide services without, the required parental consent. TEA then released an updated draft rule text, model notice, and FAQ on September 9, and that was in response to many questions they were getting from various stakeholders, parents, districts, etcetera, and they differentiated between services that require consent, services that require notification, and
the opportunity for parents to opt out as well as services that are outside of the scope of this bill. And so from there, the district sent an update to the parents, specifically the parents of students that were opted out of all services, to provide them with an opportunity to select from a list of available services. So it wasn't an all or nothing approach based on that updated guidance, and that's where we are now. And that was sent out on August 18. So the differentiation. So the categories of school health services, according to that text education code and TEA's
updated guidance that came out in September, breaks down two different service categories that, with the consent requirements for each. So health care services are services that are a higher level of care. Those are students that need medication, so any administration of medication, whether it's prescription or over the counter, any procedures. So the district, we think about students that we serve with complex medical needs that could be trach care, ostomy care, catheterizations, diabetic care, so procedures.
And then obviously immunizations, we don't give those without a consent, but student or parents bring their students to any consent, or any immunization, clinics that we host, so that requires consent. And that's an active consent process that requires opt in. It's required in writing, and it's required annually. And that is our current process that didn't change for us at all. We'd already had that in place in Keller. Health related services, so those are what you saw on the consent form that went out August.
It's injury evaluation and first aid care, screenings, so your hearing, vision, again, and scoliosis screenings, and then illness evaluation and management. And that now requires, or gives parents the opportunity to opt out. So it's a passive consent process. We assume consent unless parents formally withhold, consent in writing. So that's what we'll be doing moving forward for new enrollees in the next school year. So what does not require consent? Senate bill 12 doesn't restrict a school's ability to act on emergencies or provide general
caregiving, so we wanna just make sure we emphasize the fact that staff will continue to act to protect student safety and contact parents immediately in the event of an emergency, and an emergency is a life threatening emergency. General caregiving doesn't require consent, so staff will continue to provide general care for students, that could be offering a change of clothes if there were an accident or a student were to become sick and their clothes got soiled. We can wipe a nose, we can offer a band aid, we can't administer a
first aid, but if a student's, able to to put that on themselves and we haven't, if parents haven't asked us to withhold that, then we can do that. It's a little bit gray because they talk about band aids and general caregiving, and they also, speak to, passive consent for first aid, so that that feedback has gone to TEA. And students of course can rest in the clinic until parents arrive for pickup, so general caregiving does not require consent. And just a few key takeaways in summary, just wanna make sure that you all
know that health care services will continue to require, active consent as they always have for our district. Those forms are available on our Keller ISD health services web page as well as with every campus nurse, and they must be submitted to the school nurse to be implemented, annually. So no change in our existing process there. Health related services, the current consent status or choice for every student is going to be honored. If a consent form hasn't been completed consent is assumed and the opportunity to withhold
or opt out of, any of those health related services, that form is available for new student enrollment now and will be included for new and returning student enrollment next year. And then consent decision can be modified at any time when it's submitted in writing. So if somebody were to want to change or modify their existing consent, that can be done when it's submitted to their school nurse or principal. Okay. Thanks. Thank you, Jody. And next up, we have, Nikki Paris with an update on our Hope Squad sign ups. And, again, that's the form that was sent out to you guys after the last
meeting and gave you the opportunity to sign up for, snacks for our wonderful Hope Squad. Okay. Okay. Alright. So I just wanted to give a quick update on how we've had we how we've been doing with our volunteers for snacks. So just again, the Hope Squad is an amazing group of kids that they're, voted in by their peers and they just help kids with, they are able to help spot if someone's struggling mentally or emotionally, but they have meetings multiple times a month.
And so, that's where we've been having people sign up to bring snacks. Again, we just ask that they're not pair they're non perishable and that they can be eaten within that day, that they don't have to be refrigerated, like, you know, brownies or whatever, and then also being mindful of possible allergies. I also have put the contact with the school counselor on, for each of the schools so you can call them and let them know that you're gonna be coming that day. That's helpful for them to know. I posted a time, about when their meetings are, but you can always take the snacks in that morning. But this is where we really need our volunteers.
So as you can see, Keller Middle, only 12 of 15 for the whole year. Indian Springs, seven of eight. No one signed up for, oh I'm sorry, Indian Springs, no one signed up for Trinity Springs. And then same with all of these schools. So we haven't had a ton of volunteers. We have had some for, August and September, and those are included on here, but this is what we have left. So, if you could, I made a QR code. And if you wouldn't mind taking a picture of that or scanning it yourself and
sending it to your friends, it's really easy. Like I said, you can even just grab, like, boxes of chips or whatever and just, drop those off. It's as easy as that. It's just something to give them a little treat while they're sitting there learning what they need to do. So but that is it. If y'all have questions, y'all can always, message me. So thank you. Thank you. Alright, thank you, Nikki. And guys, feel free also to share that on your socials, especially if you're in like a parent group for one of those schools, that's a great place to share it. Tell them a little bit about what Hope Squad is and how, it would benefit
these counselors to have their participation in bringing up snacks. It's just, that's one of those things that the counselors will provide if we as parents don't, and so that's costing them money out of their own private pockets. So let's try to eliminate that if we can. Again, you're not responsible for it, but I would like to request that you guys share it on on whatever socials you have, heritage sites, anything like that. Okay. Up next is Stephanie Grieving with Nutrition Services. Hello everybody. I want to thank Shaq for having me back this year.
There's a lot of new faces. So, again my name is Stephanie Grieving and I'm the child nutrition coordinator here at Keller. Oh, how do I go next? Oops. Sorry. Can you help me? Is it this one? Oh, there we go. Okay. So I'm here to talk to you a little bit about our child nutrition programs. I work really closely with our cafeteria campuses and our management company on the day to day operations so everything runs smoothly. So I'll go over a little bit about the programs that we run, our contracts, we'll dive a little bit into the menu requirements and compliance, and then, we'll wrap
it up with some staff and student engagement, things that are just happening in our department this year. Okay. So we serve breakfast and lunch through the National School Breakfast and Lunch Program. This is a federally funded program. USDA, the United States Department of Agriculture oversees it at the federal level and then it goes down to the state level for the Texas Department of Agriculture and then, it's dispersed at the local level to the school districts that run the program. So that's just kind of the hierarchy of that, situation. We provide healthy and affordable meals for these programs and free or reduced meals for
students that qualify. Okay. So Keller, partners with Sodexo. This is our food service management company. Sodexo is responsible for purchasing our food and our non food supplies like our napkins, trash bags, cleaning supplies, paper goods, containers, utensils, all of that for our daily meal service operations. And then school cafe is used for families and staff members who want to set up meal accounts for their children to eat and add funds. They can even set account restrictions as well, and that's where they also apply for the online meal application for the free and reduced program.
We have we have our menus posted on Nutrislice. That is where, you go onto Nutrislice, you can select your campus, your channel's campus. Like, if you wanna look at Basswood or, you know, all the campuses are on there. You select a a menu item, and it will break it down by the week, and, you'll see the nutrition facts and the ingredients as well if you click on those menu items. Okay. So let's dive a little bit into, our, menus and what that kind of looks like. So since we're federally funded, we have to follow the USDA meal pattern guidelines, and
they develop these by, it's based on the dietary guidelines for Americans. So this, we'll talk a little bit about what a reimbursable meal means. We'll talk about the concept of offer versus serve, and then we'll dive a little bit deeper into the meal patterns and kind of what that looks like on a meal tray. Okay. So reimbursement of meals. So since we receive federal reimbursement for each meal that we serve that meets nutrition standards, I just want to say this in the beginning. When I say a reimbursable meal, I will also use the term complete meal.
So, those are interchangeable. We usually use that term at the front of the house, you know, at the school, the campus, explaining it to our cashiers, to our students, to our families, kind of like when you go dine in somewhere, you get a complete meal with an entree, some sides, you know, a drink, and, then we'll talk a little bit more about the incomplete meals and what that means as well. So we have to stay compliant. So that means that we have calorie ranges for different age groups. We have sodium limits. We have saturated fat limits and sugar limits, and we can't have any trans fat
in our, menus. Okay. Offer versus serve. So it's it's basically what it sounds like. When students go through the cafeteria line, they are able to decline food items on the on the serving line. They do not have to take everything that is offered to them. The goal with this is to reduce food waste and also give the students, student choice to select what they wanna eat that day. Of course, like I said, if a student selects all required components for a reimbursable meal or a complete meal, the price stays the same. And we'll dig a little bit deeper into that when we get to the next slide so you can see what I'm talking about.
And then incomplete meals are charged at a la carte pricing. So for example, if a student just wants to grab a pizza, that's gonna be you're gonna be charged for a pizza, not necessarily the complete, I guess you could say, even a combo meal. So USDA, ensures that there's guidance for our menu planners, our department, our cashiers, our students to kind of follow so they know what to grab as a complete meal through the line. Okay. Let's dig into breakfast. So, we must offer three we must offer three required daily items at breakfast, one
of those being fluid and flavored white milk of fruits, and then, of course, if we wanna add on a vegetable that day, we can. And then we must offer grain before we offer a meat or a meat alternate, item. So one item must must be half a cup of fruit or vegetables. So for a student to get a complete meal or a reimbursable meal, they must have a half a cup of fruit or vegetable. They don't have to have both, just one or the other. Juice counts as half a cup of fruit at breakfast according to USDA, and then students may decline milk if they choose. So they do not have to go through that line and grab milk for it
to be a complete, reimbursable meal. So if you can look at that top beige tray, that is an example of a reimbursable meal. You have more than the three items required, fruit, vegetable, grain, meat alternate with that, cheese and, you know, turkey, and then your milk. So that is a complete meal that will be the same price as the trays below. If you look at the middle tray, that black tray, you have a cheese and egg biscuit with, you know, some an orange. Right? So that is also a complete meal, stays at the same price.
If you look at that blue tray, that is also a complete meal. You have a two ounce grain muffin, and then you have your juice acting as a fruit. According to USDA, that is also a reimbursable meal. So all of these three are complete meals. So now we can go into lunch. For lunch, we have to offer five food components, fruit and vegetables, grains, meat or meat alternates, and unflavored white milk. Students must select three out of the five food components. Again, one of those being half a cup of fruit or vegetable.
It doesn't have to be both, just one or the other. Keep in mind that USDA, counts potatoes as a starchy vegetable. So again, students may decline the milk. Like I said previously, they do not have to have milk on their tray for it to be a complete reimbursable meal. If you look at the red tray, that is a complete meal again. You have basically all your five components on there. Then when you look at your blue tray, you have some lasagna, you have a breadstick, and you have a vegetable. That is the complete meal as well. And if you look at that bottom tray, there is pepperoni and cheese pizza and
some fries. The fries are acting as the starchy vegetable to make it a complete meal. So I just give you those visuals just so you kinda see what you know, how you know, the different types of meals that can be counted as a full meal. And also to keep in mind, our menus must meet weekly veggie subgroups, so we have to offer dark green vegetables, red or orange vegetables, beans, peas, and or lentils, starchy and other vegetable subgroups weekly at all k or even pre k, but k
through 12. Okay. Smart snacks. So our smart snacks are also regulated. That is, like, you know, the extras that we serve, our beverages, you know, cookies and all of that. Those have calorie limits, sodium limits, fat limits, sugar limits, and whole grain requirements. They must meet that USDA smart snack standard. And just another visual to to show you, we have what we call k through 12 products. These are products that are formulated, specifically for schools, that have to meet that smart snack requirement. So they do differ from the, snacks that are sold commercially, and usually how you
can tell is if you get close-up, for example, on the left you have an RF for those Doritos, that means it's reduced fat, there's calorie limits on that and sodium limits. On the Rice Krispies to the left, there's a little whole grain stamp that says, you know, whole grain with a sticker. So they're they're not quite the same product that you get at a grocery store or, if you're, you know, stopping at the seven eleven. Okay. So on to our student meal prices, we also must follow USD guidelines for when we're doing student meal prices. For a reduced price meal, we can't charge more than 40¢ for lunch and 30¢
for breakfast. There has been more funding provided this school year for reduced price students. If you if they qualify for reduced, price meals, they get breakfast and lunch at no charge this year. So they're basically what I would say, you know, they're eating for free, so that's just something to keep in mind. Paid price meals, must we must use, like, a PLE tool, which is like a paid lunch equity tool. Basically, USDA just wants to make sure that we're not subsidizing paid meals with our federal reimbursement. So these are their guidelines, these are their rules. And I also wanted to add I don't have a slide on this, but I
know, you know, with the whole government shutdown and us being federally funded, the state did reassure us that they have reserves to keep, you know, our our reimbursements going so our school meals will not be impacted by the federal shutdown, which is really good news. So if you know anybody, you know, that has been furloughed because they're a federal employee, they need to fill out an application, because so they could get on the program and their kids can can start eating for free because oh, I know I've gotten some emails and calls about that.
If anyone has SNAP, they automatically qualify. They just need to go into the application and have an eligibility determination number, and if they have any questions they can call me and how to find that number. But, yeah, just if you guys wanna share that as well, that would be awesome. It's it's usually posted on our website. I know we share it at the beginning of the year. We might even think about doing another, you know, just please apply for school meals because we are still operating and and running. So adult meal prices, same thing. USDA requires districts to fill out an annual, meal calculator to determine the adult meal
prices. They kind of give you a range. The whole purpose of you know, USDA is very clear about saying the whole purpose of the program is child nutrition. Right? That's why they call it the child nutrition program. So they just wanna make sure that the reimbursements that we're receiving in our program don't also subsidize adult meals because it is to safeguard the well-being of children. Okay. So onto the fun stuff. Our team has been working really hard this year on our monthly money promotions where we're every month we have something going on in our cafeterias where we like to
incorporate, you know, some scratch ingredients, quick scratch, all of that, seasonal items, and of course we're having our Thanksgiving meal with our turkey and fixings at various campuses, and cranberry muffins will be served for breakfast. And then for lunch, we'll be serving a pumpkin penne alfredo pasta. And then we like to celebrate food holidays as well, so November 6, it's coming up, we'll have a nacho day on November 6. Okay. And a little bit more on the staff and student engagement. We have future chef event that happens every March. Fine dining also starts in January at our elementary campuses, and then cookouts start around
March usually varies by campus. They have to sign up. And then if you know anybody that is interested in working in our cafeterias, we have a lot of part time positions, available. Afterwards, I can give you the hiring manager's, phone number and email, but, yeah, it's a very flexible job. You work during school hours, and we have a lot of five hour positions available as well. Okay. Thank you, Stephanie. That is always really eye opening. I appreciated that last year and loved hearing it again. Okay. Next up, we're gonna break out into our subcommittees, same subcommittees as last week. We have about twenty minutes, twenty five minutes until officer Tim does his presentation.
So, again, the purpose of the subcommittees is to review the recommendations that have been submitted by SHAC members since last SHAC session. So, as you all know, you you've been given the link to the form. You can go in and submit a recommendation for the district to consider, under one of our four banners. At this point, we'll review I think we had seven that were submitted, between last meeting and this meeting. They, span all of our subcommittees except for physical health.
So we have physical education, nutrition services, and mental health and counseling all have a recommendation to review. For our physical health subcommittee, how many of you are on physical health? Okay. Y'all are physical education, I think, or at least you are. There's a difference. So physical health is gonna be more your health services, with Jody. So that's going to be if you look up here, the health education and health services, that subcommittee does not have anything to review this time, but I think Jody
has some things to discuss with you, maybe. Okay. Maybe. If not, use this time to just kinda think about if there's any programs within your bucket that you would like to recommend, and one person from the subcommittee can have the responsibility of going in and entering it in on the form so we can formally discuss it at the next chat meeting. For the other three subcommittees that do have recommendations to review, this is, this is kind of your task. Okay? Go ahead and take a look at the recommendations.
Jody's put them at each of the tables. Discuss it. Have a fruitful conversation about it. If the person who recommended it is at your table, allow them some time to kind of explain it. If they aren't and if you're the person who submitted that recommendation, feel free to get up from your subcommittee and go over to that subcommittee to be able to give a little context, if you would like to do that. After you guys have had a, you know, five, ten minute discussion on it, take an informal vote.
Just kind of gauge the the general feel for the SHAC if it's something that you want to bring to the greater SHAC meeting next week. Then pass that on to me, nominate somebody informally, whatever, from from the group to submit to me if that was a recommendation that passed your subcommittee or did not pass. Give me the feedback, and then we'll decide if it goes on the agenda for next week based on that. If it does go on the agenda, then we'll have an open mic discussion about it, at that next SHAP meeting, and then the district at that point takes all
of that feedback in and they decide what they wanna do going forward. So again, we're we're a body that has fruitful conversations. We're not going to have a formal vote. The decision of no no go or go is always up to the district. Okay? Everybody good? Go on to your subcommittees, have fun. And I would encourage you all again to stay after the subcommittees for Officer Tim's presentation on substance abuse. He's gonna be speaking for the whole district, not just for the district he or not just for the high school that he works on.