November meeting is being recorded. Anyone attending to make an audio >> Joe Cunningham, Eileen Moan here, >> Missy Baitman, Pat Rooney here, >> Suzanne Hagerty here. motion to speak through the October
meeting. >> All righty. Okay. So, agenda items for this evening. We're going to start with a our special guest today um here to talk about and for the church is
second third annual Saturday. Um the flyers already do that all online. So um we will take in person um registration
on spot and I believe that there is >> and so you know as last year the fields did three slots here and that's about um snapshot and to get the liner so we have
left over to either replenish or use it at home >> and we would like to use the snapshot once again um in order to sort out that and the from the press with the hell of a
football. >> So, are you going to be around with the or you going to do the transfer? >> Uh, I think we're going to do the football transfer this Wednesday to cold turkey. >> Yep. >> And then I will meet up with you one of your guys
to go cold turkey. >> And cold turkey is that Sunday prior? >> Saturday uh the Saturday prior >> the 22nd. >> Yeah. 22nd rain day 23rd. >> Anything else that you need from us other than that? And um that's going to
be available to help support as well. >> You just go right off the PA system in the press. Do that again. >> Cool. Uh, any questions from the commission?
I'll make a motion. That's right. I make a motion to approve the village black fundraiser on November 28th as I second. Um, all
>> favor. roll. >> No, because no one's uh remote. You guys going to be this on >> you guys to set up the date. Thanks for all I know. >> Thanks.
>> Yeah, you as well. I know. I can't wait to hear how um she's doing [Laughter] >> good. Awesome. >> Okay. Yeah. So, registration's already
open for that. We put that online. So, now >> y >> All right, moving right along. >> Um, so I'm going to start with luminary planning. Um, Sue and I started talking today. We've been planning a little
earlier than today. Obviously, the cookies have been ordered. Uh we reached out to Silva Lake uh Chorus about the hot chocolate fundraiser. They're going to do that again this year, manage it all, which is great. Um and they're also going to be
one of our entertainers, the course club, along with uh Kicksten Elementary School's course club, and we are finding a third entertainer to fill that last spot. So that's where we're at right now. I'm in the planning stages for the
lower level. series would be basically the same. Um, lower level might have a shift, but I haven't quite nailed it down yet. >> Uh, December 20 is the one. Yeah. And we reached out to Chris Ver to see if he's
available. He did it last year, but he's not available. So, we might reach out to one of the other um people that we use for the RA Beach people. Adam Traders has been here before. Um, so we might try to see if he's available and try to get somebody
down soon. >> And then as far as fall programming is, we have a few new programs um being offered. One is an adult ceramics class that's being offered during the day um available. U Melissa Coal Bble Art is
the person providing that program. We also have some new um programs like see uh well we have the KIS homework club back again which is fantastic. It's usually it's a pretty popular program.
It fills up fast. Um we have a new program called Little Explorers. It's for ages two to five that starts this Wednesday. Uh very excited about that program. And uh we did put the Kingston 300th
Gala into the system and the tickets will be available for sale starting December 1st. Um so that would go live on our website December 1st. Um and one of our programs coming up, Home Alone Staying Safe. It's starting November 6th
and it sold out very quickly and has a weight list to never see. So pretty excited about that. Um, and yeah, Bandashi's uh, flag football is in the system already accepting registrations.
It's a discounted fee right now and then it shifts over to the regular fee. I can't remember the date. Um, the date and I didn't write it down, but right now it's a discounted fee. So, >> until such and such a time. Yeah. Um,
that's that's about it. >> Did you mention little explorers? Sorry, I was right. Yes. That's that's the new program I'm excited about is starting on Wednesday. So >> yeah, we're excited because um that's a retired teacher. So it's nice to kind of
>> doing some other stuff and some people know her. So that's >> that's good. >> Can we since we have John on do you mind if we go out of order and go to the athletic complex and field updates? >> Sure. John, you want to take over for updates from the athletic complex and
field updates? Don. >> Yeah, I'm sorry. You you kind of come. It sounds like uh the audio sounds like you're underwater. Could you repeat that real quick? >> Oh, I'm just we're just gonna hand it over to you to cover off the athletic updates. Athletic updates.
>> Okay. Yep. Thank you. Great. >> So, as far as the sports, um, we're winding down. Everybody except football is done. Soccer finished last week. Um,
football has another couple weeks. Some of the um grade level, the odd grade levels are still in the playoffs. So, they're on Rizzo the next this week. And then if they advance, which they most
likely will, um, next week. So, um, I know you had asked and Pat and I have talked about the grass cutting. Um, I mean, I I it their last day on Rizzo would be the 13th if they were to make
it for both weeks. So if uh you wanted to have the last cutting on that day, that would uh ensure that it you know it's cut for them to use. Um as far the the rest of the complex um
grass that I notified DRK to remove all the uh portaotties from Canandler, Rearen, B1, and Kiss. Um, I know he usually visits on Tuesdays, so he might get to that uh either tomorrow or next
week. Um, as far as the end of season walkthrough, the feedback from the sports that wanted to participate, um, they're they're they're liking Friday, um, November 21st. So, I'll leave the time up to you. They all kind
of requested later in the day um later in the afternoon at like at 3:00 p.m. 2 or 3 p.m. >> Why Why don't we just do 3 p.m. and that way will still be here. Um so that's the 21st at 3. >> Yeah.
>> Then we'll get in before dark and people want it a little bit later, we'll we'll just do it for that day. Um Yeah. Why don't we just do 3 p.m. >> Okay. Yeah. 1121 for anybody who's
interested. And then the mowing I did um I think I did tell him yes. So our end date is going to be uh November 13. So they'll know that and that would be the end.
>> Okay. >> Uh that so that's all I had for tonight. >> Okay. I have just a couple of things. Um, so just one is I know you were going back and forth with Wildlands Trust um that conservation restriction. So I didn't know if you had any questions
about that um about getting that to be able to move forward. It was already done previously, but it seems like for the state paper people work, they needed something that was more official um that on that paperwork format that um that
General Scott, I believe his name was sent out. So, I didn't know if you had any questions about that or if you're able to move that forward. >> Yeah. So, um I had another email back and forth with um the individual sent I think her name is
Mary. Um they're they are just looking for a signature. So, I told her that I would um get that back to her this week. So, but if I do have any questions, I'll reach out, but I think it's just straightforward. Like you said, all the leg work was done. They just need a signature at this point,
>> right? They just need that finalist. Great. Thanks. I just wanted to know if you had any questions. Awesome. Um so mowing as I mentioned is going to be ending November 13th. The irrigation winterization is complete. That was already done. Um there was a break or was actually was ended up being a break
near the football fields area. It actually was an old um they weren't breaks. They were actually old um boxes that were somehow dug way way down. So there wasn't even a break in the mainline who sent me a picture. He went back and fixed it. They to fix it
Friday. >> Okay. So they'd have to go back and the B6 field area where there was something there in the spring. Yeah. So, but they already fixed what was on the football field. You said there was a huge kind of hole there in there. So that's been done. Um so hopefully that's all set.
We're good to go. And then the well company needs to come back hopefully before it freezes and fix um the abandoned well has a gasket. Everything is just has come loose and so therefore that was causing that leak in that other well. So, I'm hoping they'll come back
um between now and before everything freezes uh to get that done so we can just do the activation. But other than that, Steve from H2O irrigation said everything looks great. So, that's good news. Um we're just going to constantly have, you know, the same problems we always have, which is
just what I think I think we're moving in the right direction. So, hopefully next spring will be good. turf management. I'll be meeting with um Shrewsburg Landscape to finalize what we are going to be able to accommodate this fall depending on budget. Um so I have
to update our budget um the field budget this week and see where we're at um because we did have some unexpected additional costs of some of the aeration repairs outside of the well project. So uh I'm going to be trying to get that done by the end of this week. I'll keep
you guys posted, John, if they're going to be doing anything. They usually wait um until after the everything is completed uh on Rizzo and do everything all at once. But I'll see what his plan is. What has happened in the past is we
haven't been able to line application um because funds are just not haven't been available. So I've got to look at everything like that. So, as soon as I know about overseating, I know John, some of the sports groups had questions about all of that and what the fall plan
was, but I'll I'll give you a heads up once I get that clarified. Um, >> think we can do like what we can afford and what Kevin would recommend. >> Yep. >> Yeah. Two of them is the sports group said that they would be willing if it came down more repairs done on some of
the bad areas over there. >> Okay. Uh, and then Okay. And then the the um concession stand and restrooms will be winterized back right after Bendish
Village. So they'll plan on going in and doing it that first week and shutting everything down and the complex will be be shut down for the winter. And then we have the walkthrough which will be scheduled for the 21st which would be great at 3 p.m. I'll bring last year's paperwork. John, I'll send that along to you. If you don't have it, let me I
think I sent it last year, but if you don't have it, just let me know. I can send you what we did last year so we'd have kind of starting point to see what we had and what we were able to accomplish. Um again this is that time too if you want to share that John just as a reminder that if the sports groups want
certain projects or things like that this is the planning that we all do together and that's how we decide on our capital plan because I know the lights came up and people are interested in that and thanks for your help coordinating that just to get numbers so that we have a real idea of what things
might cost moving forward and then what's to be determined because I think some things went around a different way with that after that with the lights um about people wanting it to happen sooner rather than later and just has to be all part of the you guys's QA so it's part
of that whole plan so that just we just need to go over all those things um when we meet as well uh so this is their opportunity to speak up and see how we can decide um what needs to be prioritized >> and something we have the table John and
I talked about we don't have to discuss tonight I pick a date but uh at some over the winter time, we do have to be out there and change the lights. We do have lights that are out of the house. So, >> yeah. Yeah. >> Wait until the ground's frozen. >> So, we need to need to incorporate that
cost into wherever I am for budget. That would be something of our budget. So, we talk about that. I don't know what those costs are. >> Um, anything else, John, on your end that you have questions about or you think anyone has questions about? >> Uh, no. I just real quick for Pat. Pat,
did we ask uh the rep from Musco about the bulbs if we could acquire any more through him or are we going to go like a third party? >> Uh you'd have to go through Musco on them because they are a specific wattage
and a specific voltage bulb made specifically for their towers. So I have a quote. Yeah, I do have a quote from him. um bulbs, replacement bulbs are about $125 plus shipping. >> Okay.
>> So, I'll work with Pat to find out what we think that cost is of the hard cost of that and then work with Rob um because we have to pay for somebody to come in and take care of that as well, which is usually at least $1,500 just off the top for them to come up with the
the equipment um for. But yeah, I think that's the thing we have to do must go in order because we do have a contract. There's a contract or something. >> There's warranties but not >> the tower would have failed or something
like that that would be covered but bulbs are considered mobile there. >> Okay. So, >> anything else, John? >> No, that's it. Thank you very much. >> All right. Thanks for joining us. >> See you guys. >> See you.
Um, just so you guys are aware, so I I did meet with the Musco rep who runs the lighting programs down at the fields. And because we started getting all these lights that were out towers, we were looking into uh converting to LEDs. See if we anticipate cost.
>> It would work out about a 40 to 55% savings on the electric. Fantastic. They offer two different programs where you can leave the existing towers and then just basically take the heads off and put the new LED. That's it. Or Rizzo
in the three baseball fields that worked out to about 380,000. Their second program was to completely remove the tower and put a brand new tower in with the LED lights and the upgrades and make them all app. And that
came out to 485,000. Yeah. Do >> you have any grants or anything like that? >> Yeah. So I that's one of the things that we have to we have to chase down. I was actually going to talk to our state rep about that. Um, the last time I think we
went after this, it didn't meet the community hours requirement of need or use, which is kind of weird, but that was what we've been told. >> Maximum X amount of people will have to be used, you know, max amount of time
during the year and stuff like that because, you know, especially >> I'm sorry. You see, that was the green energy. >> One of them. Yeah, one of them. There was something there was something that came up on that. Um, but it this was more just kind of get our heads around how much it was going to cost and some
of the discussion points the sports groups were having. It was if we already had existing structures in place, why would we spend that much money to replace those when we could spend that much money to put more on put more in KIS, you know, so we're having we're having discussions about that. Um, I
know Ben Soccer put it in through CPC a couple years ago and this seems like it would be a potential for a project, but due to financial box at the time, we just don't know if that's going to work. So, got a lot of homework and then you talk to the wildlife trust.
>> Yeah. So, the wildlife trust, yeah, it's just part of the whole property purchase. KYO was the holder for the conservation restriction. It had to be somebody outside of the town. Um and then when that didn't because when the field was going to be rebuilt but when
that shifted over a while then came the hold of the conservation restriction and KY released it but they need additional paper or something. So John sign >> they found the artifacts that stopped at KY.
So it's just a matter of work. >> Yep. I did have a question I should have asked John in case you didn't. Um, uh, I've been called and about a question about shed being built somewhere. Do you know anything about that? >> Is that at KIS? I should have asked John
or maybe you can check with him for me. >> It's probably K. >> People are calling me and asking questions about shed on our property and it's not project. So, I didn't know if it was soccer coordinating it or K. Yeah, it would be soccer. But I I'll
talk to John. >> Okay. Just um meeting tomorrow night this scout was supposed to be making a presentation and the reaching out to find out what's going on. >> Okay. >> Great. Thank you.
>> Um so that's all and then that 300 celebration no updates um other well actually you have an update that you did for them. You want to talk about that? >> Yeah I had talked about the gall on the website. Um, it goes live uh December
1st for ticket purchases. Um, and they'll be two months out. So, it's January 31st is the gall at the Jones River Trading. Tickets are $75. >> And that's all we have.
>> Yeah. >> Right now, um, they did I did I think some Ken Bra reached out to us too about helping out with the promotion of the book that they're doing. They're done doing some things. So, they've been doing an event um using the font school or something like that.
>> They are they they're um accepting pre-orders right now. I've seen it on Facebook. Um books are $35 each right now. And they have a website they're using to, you know, process those orders. So, yeah.
>> And they're going to do some event or something. >> Yeah. There's there's a few events that they have, but the first one is at the fines. Yeah, I don't remember the date but have it been in our system. Um just general updates. So just the town administrator
um uh looks like um I just got some information from Missy. She wasn't able to be here tonight. She said they're conducting interviews mid November um for town administrator. So that's just the information that I have um on that. So I don't have anything and
then here doing whatever he can do while he's here. So no other time frame or anything on that. Um the fiscal year 27 budget planning is underway. Uh we have to provide some
information by November 10th. I don't think that's our final budget, but we have to have some information. It's been a challenge already because our unit system um has been not cooperating. our town finance director isn't able to get us all the
paperwork and information and put plug stuff in the system. So, it's been a little bit challenging already, but it's going to be going to be a tough year. So, as soon as I get more directives or more information at our next meeting, I'll share that with all of you. Um, special town meeting updates. Missy just
had said there was a quorum for town meeting. Um, all the articles pass excluding the clerk being appointed. So the clerk will still be continue to be an elected position. Um and then there are also elections on November
I think it's >> the 15th. Yes. So there are some town elections for November 15th. >> So that was all the special town meeting and then I don't have on here but community preservation committee meeting is this Thursday
um for the correct So, I'll plan on going to that. I know it's just a general meeting just for to determine whether it's applicable project and if it gets approved then I'll start working on the application for what we can put through
that beach basketball >> basketball and tennis court. >> Yeah. >> Yeah. We have a general proposal from the engineer. So I'll use that as our framework to move things forward with um the recommendation on that. Uh property
updates for here. The bony benches were completed. Those are all done. They are going to do some additional tree trimming along the side. Here are some of the locust trees that are overgrown. So they'll do that. Yeah, they'll do what they can along the side.
Um and then the auditorium similar thing like at res the field we have some lights out but because it's the now the cathedral ceiling up there it's costly you can't we have to bring a lift in to get those done as well. So we're going to wait it out a little bit and see if
we can until we have a few more that might be out before we move that forward. Some of the programs it's a challenge but we have to we're just going to it's cost effective to wait a little bit longer on that. Grace Beach Park. That's pretty winterized. The restrooms are all shut down. Um you
notice I'm on the kayak. Looks like all the kayaks are gone. Uh still looks good down there. The guys are going down there. Facilities department um for us pretty regularly. So that's all set down there. Pickle ball still continues to go down there and see
too windy. Um so that's it. And then we talked about KYSO and I think that is all I have. Um the next meeting I just wanted to double check. I put December 1st. That's this Monday right after Thanksgiving.
Um if that works for you guys, we could just keep it at December 1st and then the 8th. Brandy wouldn't be here if we need to bump it to date. But does December 1st work for everybody? Okay. So, we'll leave it for the first and then we'll check I'll check with them if they're not available.
>> Okay. And then um that will be our last meeting before the luminary. >> Um [Music] make a motion.