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Video-1: youtube.com/watch?v=2nhZOMeXlIg

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All right, good evening everyone. Welcome to our 300th anniversary committee 5:15. Uh no past meeting minutes. So we'll move on to funding. Anybody have any updates on funding or fundraising?

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>> Can I take attendance first? >> What's that? Oh, yeah, we should do that. Yeah, we have online people. Um so uh John Balwich here? >> Gina Morrison. >> Chris Ballinger. >> Joe Cunningham. >> Olive Berry. >> Emily Bruce. >> Trisha Tucker.

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>> And we have guest Ashley Lyons also on the Zoom. >> Yep. A Lyons for Girl Scouts. Woohoo. >> All right, so now moving on. Does anybody have anything for fundraising or funding? >> I have a question that's fundraising

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related sort of. Uh this is our final report to the Kingston Cultural Council and I just brought it here cuz I thought Chris would be here and I could hand it to her. Where can I Where can I leave this with that for them? >> I'm sorry, say that again. >> This is our final report for the for the Cultural Council for the Arts Festival.

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>> Oh, I can make sure they get that. >> That's what I was Thank you so much. Yay, check. >> Check it off the last art festival thing to do. >> Awesome. >> Okay. >> All right. So um Nothing else on funding right now.

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Merchandise. Um We need ordered the patches for the mostly for the parade but also to sell with our merchandise. Um so I do have the slip here. Um if I could just get a couple of signatures.

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>> Is the $3 listed here is that the cost or the price? >> That's what we're going to sell them for. They are Ashley, do you remember it was one something a piece? >> I'm looking right now. It was um I believe it was 1 117 125 a piece. But give me 10 seconds.

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>> How was it right now? >> No. >> May I just interrupt for the record? Real quick, any guest? >> Oh, thank you, Will. >> Thanks, Will. >> You're welcome. >> A dollar 75 for the patch. >> Thank you. >> Okay. >> [laughter]

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>> I have no other update. I have um I didn't call yet butterfly. And for the music nights at the park, uh they start I think they might today I don't know if they had one yet, but they have the next one is scheduled 6:23, which I can do.

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The rest are in July and they conflict with a standing appointment I have. Um I'm just going to check and see if I can get coverage and then I will reach out. I definitely can will need help on July 28th, though. >> I'll put you

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>> July 28th. What? Oh, the >> Parade July 25th. >> Yeah. >> Hi, Chris. >> Hi, Chris. >> Excuse me. Sorry again, interrupted. >> What were the other dates? I can probably help you out. >> July 21st, July 28th,

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August 11th, August 13th, and September 1st. >> And it is on the website of the park. >> Okay. Do you um I can do What did you say? July 21st?

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Right? >> Yeah. >> June, July 21st. I can do July 21st. You can put me down for that. And I'll meet up with you to get the stuff. >> You want to take five? >> Uh 6:00 to 7:30. >> Can we set up at like

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>> All right. >> Okay. >> do the 21st. >> All right. Anything else with funding or fundraising? All right. So, joining us now um >> It's Marana. Sorry. >> Okay. Nope, that's okay. >> I'm sorry. You don't want to be late.

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3 minutes. >> You're excused this one time. >> Thank you. Thank you. I hope you feel better before I leave cuz I started recording. Most of us here we're talking about how bamboozled we've been by the weather. >> Yeah, cool. >> Oh, yeah, really. We're all in the same boat. It's

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probably a full moon or something. New moon. No. >> Okay, now it's not just you. >> So, Mesh, you said you were going to do June 23rd? >> Yes. >> Okay. And Paul is doing the 20 >> So, our 21st. And we'll catch up for the rest.

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>> Okay. I know I'll be unavailable the 28th, but I can check on those other dates. >> Okay. So, 7 28 you need somebody? >> Yeah, I definitely need somebody 7 28. >> Okay. >> And what time do you guys usually set up? I've just here till 6:00, so I

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can't. >> Yeah, you're not going to be able to help them. >> Right. >> Nice excuse. >> It could be a great excuse to leave early. >> With that, Will. >> So, I can do that. >> I'm just wondering what are we talking about? I didn't hear you guys.

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>> Oh, it's it's about a merchandise sales um at one of the ongoing events in Kingston down at the uh beach. >> Okay. And I'll think about my next question.

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>> Okay, what what's that, Will? >> I forgot. That's why I'm thinking about it. >> Oh, oh, sorry. I I thought you said you had it. I'm sorry. Okay. Um All right. So, uh >> I'm in the same boat tonight, I think. >> I think I think Yeah. [laughter] >> I love it. I love it.

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>> All right. So, moving on to the uh uh uh >> and tiring day. >> Yeah. >> I think everybody had that one. >> Um so, moving on to planning. So, the gala is closed out. Um the art show is closed out. Or is there anything other than the cultural council? >> here, can I give it to her in person?

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>> Yes. >> Before you came. The teeth and everything. All there. Thank you. Thank you. Thank you. >> Thank you. >> No, we got to wax wax and crescent today. So, I don't know. Do you have an excuse?

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Summer today. The pre-summer chaos. >> Just adjusting to the summer schedule. Stuff. >> Yeah. >> I just remembered my question. Okay, Will. Uh before I forget, I just wanted to let you guys know that I'm working on a

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restoration project for the 300th Committee on something that you guys might love. >> Okay. Is it going to be a surprise for us? >> It will be. I'm hopefully going to have it done either by the 27th or the parade. My goal is the 27th for the

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proclamation. >> All right. Well, thank you, Will. We appreciate that. >> Excited for that. >> All right. So, speaking of proclamation, we'll move on to that. 11:00 to 3:00 on the 27th. >> Okay. >> Um the vendors right now, so we have

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one food truck committed, one shaved ice committed. I'm still waiting to hear back from one more food truck. So, hopefully we'll have the three of those. >> Okay. >> Um how's the vendor situation going? >> We've got nine confirmed. All of that paid. >> Yep.

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>> Plus a merch table, plus uh I gave a free table to my church ladies if they want to do a voter registration table. Um, non-partisan voter registration table. So, that's 11. There's like five or six more who people who emailed me, but they haven't paid me yet. And this Saturday is the deadline, so I just

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emailed all those people yesterday and said, "Hey, are you still interested?" And there might be a few more trickling in, but I think you know, we're okay shape. I was hoping for a little bit more, but our yard sale we had like 2,500 and it was insanity. I don't You were there. Yeah.

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It was way more than I hoped. >> [laughter] >> Well, some of those people are coming back. But, um, but I think it's I I hopefully we'll get it closer to 15 total and I thought I think it'll be fine. I'm not worried about it. >> Is Specialty Foods coming back?

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>> Uh, no, not yet. >> We will need one table for one of our sponsors, Charles Schwab. They'll be there that day. >> Okay. >> So, that'll be good for them. >> Okay, so that's good. So, now we're up to 12. Um, and I guess I have I have questions about placement, which I think was on

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the agenda. Like, where I think one of the food trucks needed to be near the >> So, the one that we have confirmed needs to I believe needs to be at the front. >> In the parking lot like or by by by the end of the driveway. >> I think we're going to do that driveway, yeah, going by the host and yeah. And then, um, the other food truck, if they

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can make it, they need to leave early, but I don't think as early, so we could put them behind them. And then put the shaved ice >> I was thinking we could do >> Unless you have another spot. They just need to be able to get out as well. >> I'm going to put Our parking lot is great, but it's But, I actually I was

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thinking like >> Uh, >> right here along the parking lot. >> Of the >> By the >> The Oh, the real parking lot? What about the the long drive that comes out like you find the church? >> too. >> And then they can just pull right out when they need to. >> true. Okay, so that maybe they can go

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like Yeah, they can go Food trucks can go here. I do this is a really terrible map. I apologize. >> I think it's a really good map. >> So, Main Street, Green Street. So, the food trucks can go right here. I was thinking we'd put the the DJ right here in front of the Wheel

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House. That's where the power source is. So, he kind of has to go there. And maybe the beer tent can go near him. So, and then this is really not to scale. There's way more lawn here than >> Yeah, that's right. >> But, and then the vendors will all be kind of scattered around here. >> Right. >> Um, and we can

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Yeah. Yeah, I think that's good enough. But, yeah. [clears throat] Okay. So, those are the two So, food trucks two And then the shaved ice person, are they are they a truck? >> They're a truck as well. Yes. >> So, all the food trucks will go right along that little area. >> Okay. And okay. And then DJ, do we have a DJ yet?

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>> Did he confirm or >> not. I'll reach out to him again and ask him. He was on the schedule to work. I asked him if he could send me maybe a name of someone else. >> Yep. >> Um, so we I'll reach out to him again. >> Okay. I have an idea. Yes, Will.

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John How about DJ Jean from National Night Out normally? >> Um, well, we can see if we if if this doesn't work out, we can check. We do have some live music anyway, so the DJ is just a little bit extra. >> Okay. Also, do you guys need those

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microphones I was talking about maybe? >> Um, I don't think so. Um, cuz I think we'll just have the the one system from the town hall here to use. >> Okay. >> Um, can I ask you a question about the live music? >> Yes.

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>> in touch with them? >> Um, was >> Ken? >> Ken? I don't know. >> I'll reach out to him again. >> Yeah. He may be here. He said he might be a little bit late. >> Okay. >> Um >> Is there anyone that can split to the second half of March sales? By chance? >> Yeah.

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>> Okay. >> Thank you. >> Also, John, just a heads up. I might need to bring at least one microphone to set up for the video. >> Okay. There is power on the green if you need to do that. >> Okay, I can

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I just need probably a a very long extension cord to hook up to the camera. And >> Okay. >> So, we'll make sure we have two of those cuz we'll need one as well. >> Okay, and there's also that I might Give me just like and maybe if you guys can

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get me one of those blocks, outdoor blocks just to help because I might need that as well. >> What's that? >> A outdoor power strip. >> Oh, okay. >> Okay. >> Thank you. Yep. Um Paula, you had said you would do the

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banners? >> I dropped the ball. >> Oh. All right, can can can we see if we can get one cuz we did um part of our um sponsorship is to have a banner for Schwab. So, we can >> Okay. >> need to try to see if we can get one by next Saturday for them. >> We've done this with quick turnaround. I

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just had a banner. >> They usually do, yes. And a question, um would we also want to put Colonial Stone on there because we are paying for part of the stone, but they're donating part of it as well cuz it is over our cost. >> That's up to you. >> So, well, I'm asking the the committee.

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I think it'd be nice to put them on >> Yeah. >> So, if we can do one with Charles Schwab and Colonial Stone, and I think Ken has the Schwab logo, and I will get you the Colonial Stone. >> So, um do you have any information? I mean, is that what um Ashley sent me a couple

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of forms? Is that one of the forms? So, do I just I'm not even sure what to do with the banners. >> Oh, just have just a banner with both names on them, and then we'll just hang them up, and then it's just with the >> I don't even Yeah, if you could because I'm not even sure who to call. Sorry. I am I voted >> I will I I will deal with

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>> Yeah, thanks. Thank you to our sponsors, and we'll just put the That's all we have right now is the two of them, so. >> Okay. Do we have size requirements and all that? Is that on the >> Um I don't >> I'll check the sponsorship form. I think it might be on there. I think. >> I know it says banners, but I don't know

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if it does specify a size. >> Okay. >> Excuse me, do you have any new confirmations for any speakers? >> Uh we'll get into that, Will. >> Okay. >> Just just putting it out there as far as the two forms that we kind of

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did as a team work together on the There is no specific banner size on the ones that we created. >> Okay. >> Good to know. >> All right. So, moving on to the proclamation itself, um have you gotten anything back from any

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of the state agencies? >> No. This is Cathy LaNatra. >> Yep. So, Cathy's coming. >> Yeah, I heard back from Dylan Fernandez, and unfortunately, um Corey is unable to make it. Um but he did drop off the citation. Is that correct? >> Yep. She has it, and I have a picture of

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it. So, I'm going to find um hopefully a veteran to read that. >> Yeah. Okay. >> So, right now um we have Cathy LaNatra. Um we need to find out if any of the selectmen are coming. Um and tent. If If they are If any of them would like to

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do a speech or if um >> Yeah, I know we can talk. >> If Scott is coming as well, if he'd like to say anything. Um and then I can just put that on the the list. Um I did reach out to Cathy today, so she is reaching out to Lieutenant Governor tonight to try to get confirmation. If

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she doesn't come, then Cathy hopefully will read the um the proclamation. >> Did you let her know that Corey was unable to come? >> I did not. No. But when she reaches back out to me, I'll let her know that. Yeah. Um So, right now kind of like the order will be I'll start it. I'll um I I did

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like initially put like 5 to 10 minutes. I will probably keep it relatively shorter than that, probably closer to 5 minutes um to start it out. Um we'll go through um if the Lieutenant Governor does come, we'll have her speak and read the proclamation. If not, we'll do Kathy. If um

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representative of um Senator Vinny Andrews shows up, then we can have him speak. We'll move into our um Kingston um selectman and/or town administrator. >> [snorts] >> After that, we will move right over to the dedication. Um I will do something short and sweet

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on the dedication. We'll have someone lead the uh hopefully a veteran, like you said, read the citation from the veterans associa- uh the state veterans administration. And then um still no word. I spoke with Colonial Stone. Um they have it at the stone

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cutter has it. So, if the stone is not done in time, we will do a um a groundbreaking instead of a dedication. Okay. So, that's what I have planned right now for the ceremony. >> Bring your shovel. >> Yes. [laughter] I actually do I did

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reach out to someone who has a silver shovel from one of the groundbreakings in town. So, I'm hoping to use that. Um so, we'll get a couple people to to participate in there. >> think it'll be ready though or they're not sure? >> He was hoping, but he's not 100% sure. So, >> All right. >> Yeah. >> Do we need anything from highway? Who

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needs to be there? >> Um so, yes. Um we will need um once I find out about the stone, I need to find out if they're going to set it or if we're going to set it. Um I do have a wedding um

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on Friday and a ceremony on Thursday. Uh my wife's doing the officiating, so I have to be at both Thursday, Friday. So, I will be around limited in the morning on both days. So, um I'm hoping at least set up for the speeches and everything we can do um

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Saturday morning, which should be good. Hold on a second, Will. >> Okay. >> And then um but if the stone needs to be set, I need to find out if highway can do it or if the stone company will be able to do it. So, >> Okay. >> that will come as soon as I find out if it's ready.

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>> How much will the stone company charge you for setting the stone? >> I don't know. That's what I need to find out as well. >> Yeah, they have to be >> It's It's not hard. I've I've done it in the past, so it's it's it's It's It's not difficult. They're From Highway, we will need um

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sawhorses to close the road if we get approval on Tuesday night. So, um I am going to be going in front of the selectmen on Tuesday night asking to close down uh uh Green Street from Main to Cross from approximately

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um 12:45 to about 2:30 just to make sure we have enough time. Um with that, I spoke with the police department. We will need probably two details. So, I'll be working that out later this week to >> Just a thought, people might park in that in that stretch earlier in the day like vendors and stuff. I mean, I'm going to try to get them to park in the

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Beal House lot, but Should we put a sign >> If I get approval to close it down, then I Yeah, we'll put cones or something up so that um because >> Because that's the reason we are going to close it because of an If we get enough people, it extends off the green. They'll be standing behind the cars and

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stuff. So, we'll we'll definitely block that off if we need to. >> Okay. >> Yeah. And so >> Will you allow handicap parking at the Fiske School? >> Um there is a spot there. There is one spot in front of the church, and I

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believe there's a couple more at the Beal House. >> Correct. >> Two in front of the church. So, there are some already >> There is a couple on the Beal House lot, too. >> Okay. >> Um but even um I'm I'm assuming people will be parked there prior to, but if

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if there are any openings, we could let people drive slowly to the Fiske School. >> As of right now, the Fiske has nothing booked on their records. So, right now the parking lot's open. >> Thank you. Okay. They're aware of this happening, too. I don't think they'll block anything.

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Yeah, I >> No, closer to July they kind of block it off for the summer activities. That's what Randy and them said. >> All right. Um I do need to get the PA system

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from town hall here. I will They are aware of the great committee, but I will check with the veterans agent as well cuz they technically own it, so. >> Right. >> Okay. >> Hey John, are we able to get, because this is a historic event for Kingston,

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are we able to get the the supplies hose company fire truck out of the building and bring it down? >> Um I don't think I don't think for this event, but I know it they'll be coming out for the parade. >> Right.

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>> Are they using it? Are they driving, putting horses on it? >> No, no, they'll be um probably on flatbeds. >> Okay. >> Oh, and actually just a little historical knowledge, they were rarely used with horses. The The guys would pull them around town.

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>> [laughter] >> I think we should do that for the parade, though. Yes, right. >> That'll be pretty cool, I have to say. >> I agree. >> Or maybe a little too hot, actually. >> Good point. We don't want any heat strokes because it's on the parade route.

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>> Right. >> Yep. All right. Any other thoughts or ideas for the parade uh I'm sorry, for the proclamation? >> Did you reach out to to Senator Elizabeth Warren and Senator

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Ed Markey? >> Um no, we we decided not to just because they're a little bit more on the federal side of things. I know they represent Massachusetts, but we kind of stayed just local with the uh um town and the state representatives. >> Okay, last question.

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Are we inviting any Kingston other Kingstons from the United from the Eastern half still? >> From where? >> Do you remember how we talked about having a representative from every Kingston in the US? >> I have no Well, that's that's going to

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be for the parade, so that's something different, but we are going to invite um we did send out stuff inviting some of them, not the whole country. >> Jamaica. >> Just a little bit closer. Yep. >> So Okay. >> So hearing nothing from any anything else on the proclamation,

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um moving on to the uh parade. So we had a meeting the other day. Uh I don't know if you ever received we got posters and stuff out. We have letters going to all of the businesses along the route just letting them know that they'll um there'll be some disruption that day and also offering if

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they'd like to participate in the parade at all. Uh we do have a few people that have signed up for uh marching. Um we do have uh do you sign up for a float? >> Is it $25 to make it in the >> Uh no, it's it's actually um

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it's $100, but it's um that's for businesses and political agencies, so any um community Yeah, that's that's um past what we talked about here, but the the other committee um community groups are free. So you will

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sign up? >> I'll be happy to have it. >> There's there's a I actually have some paperwork for you here that that that to the rest of that to fill out. Um but I think they ask if you want to give a donation you can, but um you are um community groups are free. >> Thank you.

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>> Yep. Excuse me, John. Question for you. >> Okay, well >> Um When is the next parade committee? I missed the last one. >> Oh, it'll be next Monday. Um we're going to kind of do them almost weekly now, so it'll be Monday the

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>> 22nd? >> Uh, hold on, let me Yes, the 22nd at 4:30 at the fire station. >> That should be easy for me because because I can catch a van from the school to the town

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to the fire station and just sit down. >> got to keep moving with this meeting, okay, buddy? >> Okay, sorry. >> Colleen is awesome. >> Yes. >> So, the the admin for the fire department is >> usually overqualified.

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>> [laughter] >> She was like communications director in a past life. >> Oh my god. >> Yeah, so she actually helped with the fundraising for major colleges and >> Oh my gosh. >> She She got the paperwork to um I put in two entries for March

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>> We do have those, yes. Yep. >> So, I did talk to her just sidebar. Um, so she's got a a Google Drive for the fire department, which she's got That's where the parade form is is on. Um, and I just talked to her about like if we need any documents in the future

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for the committee, we can use that drive. All right. >> Cuz I'm I feel like there's a lot of stuff out there and I was looking to consolidate and a lot of these things like the online forms to work well with Google. So,

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if we want to do those for any future events, we can have that option. >> So, um, with those some of those forms that we put out already, the um, the poster and um, some of the letters, uh, Ashley had volunteered and then one of the women from um, our working group has

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volunteered to get them out to different um, community members and businesses. So, again, our next meeting is next Monday at 4:30 at the fire station on Hemlock Street if anyone's interested. Um, we could use more people cuz we are going to be getting >> Yeah, it's coming up. We're going to do >> right after next weekend.

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>> Yeah. >> So. >> Do you have a >> Sorry, Ashley. >> I was going to say we're we're going to meet on Friday, pick them all up, and we're going to just hit up all the businesses. That's our plan. >> Oh, great. >> So. >> Okay. >> Thank you. >> I Is Trish printing flyers out for you?

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>> Uh Colleen is. >> Oh, Colleen. >> Yes, she's printing some up, yep. >> All right. >> Yep, she said she'll have them ready, and so her and I were three-way communicating that Christine and myself will pick them up on Friday, and we'll just get them all done. >> Okay. And did you have something else? No.

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Okay. So, um with that, we have a few floats right now. Um we have a few groups ready to march. Um again, get the word out. Anybody who has antique cars, or um they don't even have to be really that antique, but um businesses, if they want

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to participate and they want to put something inside their car, they're more than welcome to. >> Do I need to notify you if we're going to use an antique car? Cuz some of my members are going to need to ride instead of walk, and we were looking into getting cars. >> If it's If it's going to be part of what you put in, no, just

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>> if we have an extra car or something. We have an extra >> Yeah, we just We just want any group that's participating to know the rules. So, once the the group knows they can do you know. >> I don't know if we'll have one, but we'll look into it. >> Yep. And also, if we

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once we get some antique cars, and we get a I mean, we got a a list, if anybody does need to use them, we can distribute them as well, too. So, yep. >> With the antique cars and everything else, would you still want them there at 9:00 versus 10:00 like the marchers, so that you can line them up, though?

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>> Um I think we're going to try to do the vehicles a little bit early, yes, and get them situated, cuz then once we start getting the crowds there at 10:00, it'll make it difficult to move uh vehicles around. >> Perfect. Yep. >> Yep. So, let's take a look at that. Uh so, we got I think I told you this at

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the last meeting, but I'm not sure. We got the permit from the state. So, we are approved. >> Yay. >> We can use the whole route. Um our only restrictions is we have to get the two sign boards out, which the town owns two. We have to put one on Route 3 Northbound before the route and one on

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Route 3 um 3A, sorry, Southbound um before the route on uh Summer Street. And those will both just announce that the parade is going to have a detour and stuff like that. Um the committee uh the working group has already spoken with um

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>> I think >> the highway and they said they're available and we can use that. So, that is all set. Um we will be >> Do you have the route? >> Um I don't have the map with me, but I can tell you it if you need it. It's

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>> If you have it written you can send it to me. I can publish it. >> Yep. >> Okay. We meet on Brook Street by the highway. >> It's the You You're going to enter through Brook Street, but it's you go up to the schools and then we'll disperse you to where you'll be able to disperse. Yep. >> Excuse me.

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Yes, Will. Are we able to get to the sawhorses right now? Because the fire department I don't know if they are in the barn or not. >> Yeah, they'll be able to get some even

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if they can't get their own right now. We We already spoke to them. They'll be able to do that. >> Okay, just make >> This is probably I was going to say this is probably Captain Obvious question. When we pick the stuff up on Friday, will the route be on those forms so we can make sure we hit up each businesses or can I also get just the official

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>> but I can um have something written up and we can make some copies of that as well. >> We'll just put on the back side. >> Yeah. >> What What is the route? >> Um so, the route is it will start the same as a Memorial Day parade. It will start on Hilltop Ave. Go down Main Street, cross over the Jones River, go

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up to the split at Main and Summer. It will stay left on Main Street. Go up to Tory's Corner, which is Route 106 and 27 intersection, and it will take a right uh, down Evergreen Street and pass in front of the Town Hall, yeah. >> Famous.

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>> All the marches All the marches will stop here and they'll be bussed back to the beach stop point and any vehicles and floats will continue down Summer Street and disperse at the end. >> Okay, my question is are we going to have them Can we I asked this last week, but can we have them go

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in a second entrance? >> Yeah, absolutely. We we discussed that at our meeting on uh, Monday. Well, they'll they'll go in the second entrance so that the filming will be able to get them all. >> Okay. >> All right. >> Yeah. >> So, anybody else have any thoughts on the parade?

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>> And can you just make sure they continue to play until the second entrance and until the end? >> them. Yes. >> Behind on the on the side of the Town Hall. >> ask them to do that. Yep. >> Okay, thank you. And I'll be at the next meeting. That was my bad. And what time

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is that? >> It's at 4:30, Will. >> 4:30, okay. I'll make sure I get there somebody. I'll probably be dropped off my I'll find out who can drop me off that day. Thank you. Bye-bye. >> Okay. Paula, you have something? >> Um, I was just going to ask for the

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parade, do you have a list of volunteers and what they what you're looking for for volunteers to do? >> Not yet. That's our next meeting. We're going to be sitting with um, the town has a cert team. >> Mhm. >> Um, so they're going to we're going to utilize them to

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disperse people at the parade beginning and then we're going to set them out on different areas of the parade route with water and stuff for all the participants. So, um, once we see what we can get from them, then I'll go with everyone else and see what we're going to need for volunteers. >> John, what's a CERT team?

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>> Um Citizen >> Community Emergency Response Team. >> Thank you, Will. >> Thank you, Will. >> Yes. So, it's it's civilians that actually participate and help assist the police and fire departments on doing non-emergency functions on

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either emergency scenes or large community event. >> Okay. Awesome. >> Question, uh as as a group that will be marching, can we toss things to the crowd? Or is that thing >> You cannot toss things from a moving vehicle. >> Okay. >> You can either hand them out or if you're walking, yes. Yep. And that comes

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from our That's That is in the rules here. And it And it comes from the town supervisor. >> I know bees. I didn't want to do it if it was not acceptable. >> Again, we we were going by other rules on parades. And then we they banned >> And the people

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>> But then but over we we chose not to do that. So, you'll be all set with that. Yeah. Uh anything else with the parade? Okay. Um so, moving on. Um >> What was the deadline just so we say it out >> Okay. The deadline is the 30th.

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We said Yes. So, >> June 30th. >> June 30th is the dead registration deadline for the parade. Okay. >> Yeah. No, that might be on the other people. >> I got to go, but I'll talk to you guys later. See you at 11:00 on Monday. >> See you on Monday.

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>> And happy belated birthday, Kingston. >> Yes. >> All applications must be submitted by midnight, Tuesday, June 30th. All fees must be received by July 10th. >> Yep. >> Okay. >> All right. So, moving on the old home day. >> Uh-huh.

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>> Do you have anything? >> So, no, but we are Mike myself Mike and Joseph are meeting this weekend. >> Okay. >> To go over some things and see what Mike has [clears throat] already gotten for vendors. >> Okay. >> He's been in touch with. >> Okay. >> Um so, by the next meeting I'll definitely have something to show. >> Yeah.

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Um [snorts] I did tell Mike what >> Where do you Where would you like him? >> Uh On the couch. >> [laughter] >> What time is it? >> Uh I don't have any idea. >> It's He said later in the afternoon. It's going to be like 3:00 or 4:00. >> Oh, okay. >> In the afternoon so then it can go right

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into the fireworks. >> Got you. Okay. >> Um I did tell Mike, but um you may want to start looking for the food trucks now because that was our most difficult thing with the proclamation. There's a lot of them already booked. So. It's >> It's close to the park. Maybe it won't be so hard.

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>> Well, Julia, that last time in summer >> This was already after but still >> If you can at least nail a date and put it on the spam for food trucks and you do it within the next like 2 weeks or so, you'll probably get plenty. >> Yeah. >> And I think now we have the forms. We

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have a vendor form and right? >> Yeah. >> application form. So, we can get those out to people. >> And that way too if we do put it out on that spam email, um if anyone's that aren't registered, it gives them time cuz it's a month to do the board of health and then they have to go to the fire department to go get their stuff done. So, it gives them time.

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>> this on the list. >> Yeah. >> If we can. >> We can do that too. Yeah. >> Um And if you don't have someone to do a flyer, we have several very talented people that are available of designers now. >> Yeah. >> Okay. Okay.

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Cuz I'd like to get that up and on the um Facebook and the website as soon as possible. >> It says as soon as Saturday's over. >> Yeah. >> I'll wait to do it and get to the next event. >> Yeah, it's always good to be like this and then there's what's that yeah. >> Right. >> Right. >> So we have the parade stuff up on

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Facebook already. I've started to like do some teasers. >> Did you do proclamation I'm sorry I'm going back to proclamation stuff. Did you do proclamation posts on like all the town pages and stuff? Have you been doing that? >> So that was actually what Colleen helped me with. >> Okay.

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>> So I tagged and she said so yesterday was the actual 300th birthday. >> Yep. >> Right? >> Yep. >> So we just did a happy birthday Kingston and we tagged all of the towns Facebook pages. >> Great. >> And some of the businesses that have

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needed you know and the church. >> Yeah. >> And said and just posted you know what's your favorite thing? Can we get 300 responses? >> Yeah, I like it. >> you did. I know you did. Thank you very much. >> So I think there's 20. So we just have like you know 20

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>> 280 >> Absolutely. So I will continue to like keep that. >> I can mention it at the proclamation too and have people >> Yes, right. >> I made sure I made sure not to overlap but I posted on quite a few Facebook individual posts as well. So I got you back.

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>> Awesome. >> Thank you. Thank you. Thank you. Thank you. So now I know how you can collaborate with people on Facebook. It's like every time I learn how to do something on Facebook they change it. >> Of course. >> Stuff used to automatically post to Instagram but then I had to go back and I do things like that.

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>> And Instagram. >> I think I there's like 12 followers on it. >> Oh really? Because if you post it on like I think it's so sure math >> Mhm. >> a lot of followers on that. >> Yeah. >> Okay. >> I I already did that one. >> Yep. >> Yep. I thought Thank you Ashley.

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>> John, do you have anything else for me? I actually have some >> Here you go. You got to go. >> Nope, I do not. I was just going to talk about the fireworks but that's fine. Yeah. >> Okay. >> I The fireworks are um We already confirmed with >> [laughter] >> Um so we confirmed with the company.

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Just waiting for to get a contract back. Spoke with the fire department. They're going to waive the fee I think it's a $100 fee but they're going to waive it because it's the town. So that should all be in order. We have our company and everything ready to go. We did receive the

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uh Samson money. So that the fireworks and some additional money for the fire detail is included in that. So that's pretty much paid for. So any other money that we have will be used for parade, Old Home Day and also

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for the house tour. >> I think we should do a float for the living Samson. I would love that but I don't >> Again, here's I know I >> [laughter] >> don't know if I can make you do that. >> Yeah.

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Steve just got back to me and he said no he definitely cannot do >> Okay. >> How do you spell Docent? D O C E N T >> Steve is who? >> Uh DJ. >> Oh, so we still don't have a DJ for next Saturday? >> No, no we're just going to make sure we can confirm the live music at least. So

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>> Yeah, I'll reach out to Ken and see where where he is. But the problem with that is we don't have equipment. The The equipment that we use at the church died. >> Okay. >> Cuz we tried to have we had an outdoor service and nothing worked. >> Okay.

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>> So we don't have equipment to give We don't have equipment to set up to use. >> Does >> [snorts] >> I'm glad I know that now versus knowing it >> I wonder I don't know if Angel has stuff but Pete might have stuff. We could ask him if we could >> Yeah, that's what I was curious who's been in touch with Pete. I think Ken

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has. >> Yeah. >> So if Pete can bring equipment >> That would be good. >> And then um I mean, this is going to sound silly, but like in between, I have a little Bluetooth speaker that's pretty powerful. We used to play music during

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the picnic on Saturday. If I had my phone, I could just play music. >> Yeah, that'll be good. >> Okay, so I'll reach out to Ken and see where he is talking to Keith and Angel. >> Okay. >> And help if he needs it. And then, if So, we don't have another DJ option, is that correct?

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>> Uh, no. No. >> Okay, so there won't be a DJ. Okay, that's fine. Um, it it's it's fine with the speaker, but I mean, it's not a DJ's great, but you know. Um, and you've got your own equipment for the proclamation. >> Yes. >> That sounds like it. So, don't worry about that. Okay. >> No. No.

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Logistically, it's it's not real heavy, but there's like it turns into three pieces, so to move it back and forth would be kind of >> Yeah. >> So, if we do get a separate one, it'll be good. >> Yeah. >> Yeah. >> I'll see what Pete says, and uh, if Pete doesn't have anything, then I'll I'll let you know. >> Well, I believe he does. And we can we

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can figure something out. >> Yeah. Okay, will he let Angel use it, too? >> That's Yeah, that's what we have to figure out. >> That's the question. So. We might be able to figure figure that out. >> Um, do we have a budget for a DJ to pay, or are we looking for someone to volunteer?

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>> Um, we do have some money. >> We do have some money. Okay. >> If you have an idea. >> I you know. >> Okay. They bring it all. >> Cuz they do come with all of the stuff. All of the mics. >> Yeah, so I mean, especially now that we have the fireworks paid for, there is money to do stuff, so. >> Okay.

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>> Um, >> Let me know if you find if you do get something. >> I will. >> I'm going to move ahead with trying to reach out to Pete. >> Yeah. >> Let me know what you find out. >> Um, I'd be surprised if she were available. I'll find out. >> Maybe she or she's somebody who, you

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know. Simply. >> So, fireworks are in negotiation. Um, >> With that? >> You You're about to sign a contract with >> Yes, yes. So, um, that should be all set fairly soon. So, we'll have that and we do have the

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DJ for that day already and they will incorporate the music to the fireworks. >> Awesome, awesome. >> Yes. All right, anybody have anything else with the old home day?

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And then we see anything with sorry. >> They need to do a flyer. >> Yes. >> And set times. >> Did anyone go to the time capsule burial and and >> I was working that day so I didn't >> Yeah, I didn't go. You go. But I

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wondered if anyone here went. No. >> Didn't know about it. >> Um, the Jones River >> Oh, did they do a time capsule? >> Yes. >> Yeah, to celebrate the actual day and they buried a time capsule to be revealed in 50 years and they had a cookout and stuff. I I didn't go so I

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don't know how it went but um I was just curious. >> Do you know what was in the time capsule? >> No, no idea. I should have gone but you know, I had a commitment and then it cancelled but I said I didn't feel like going so I didn't. >> Right. >> But that's okay. Um, no, I don't have anything. We're not going to start

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resuming our meetings until after July 4th now that our graphic designer is back we're going to get started on getting the booklet going and >> Do we have a date? >> The garden is a challenge. What? >> No date yet. >> Not yet. I'm waiting for her to decide cuz it's kind of up to her. She's the

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>> Yeah. >> I know Donna had gotten more she gave money to the town for for my collection and yeah, so I really don't know. All is well though. We'll have to get cracking so and that's good better under pressure, right? >> Yes. Well, you you've been the most

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organized out of all of us in the last one. >> But yeah. >> [laughter] >> I function without organization. Anyway, we'll be fine. I'm not worried about it. >> So you want to keep her on the booklet and have somebody else do the flyer?

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That event? >> That's a very good point. I mean, if you want Colleen, you're going to ask Colleen, is that what you're saying? >> I I'm not sure if Colleen Danielle in the selectman's office has Yeah. So um >> matter to me. Jill asked Lisa. I just

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The problem is that the Garden Club booklet is also due the same time that we're doing the house tour booklet. So it's a huge amount of work for a person. So certainly it would alleviate if someone else did the flyer. But I don't know what you want to put on >> will be a lot more work.

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>> [laughter] >> Oh, the booklet's going to be huge with 10 houses and descriptions. It's just huge. >> You're going to do like five houses? >> I know. Oh, we don't have to stop at five. >> [laughter] >> So yeah, it'll be fine. I mean, we may

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end up decreasing from 10 based on what we're doing. >> So we'll see how it plays. >> But um yeah. So yeah, I mean, I feel pretty good. I don't have anything to report, but it's fine. We've got good people working it. >> Yeah. >> You've already done so much hard work. >> Yeah, I'm not worried about it. I'm

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really not. We've got everything in place. It's just getting it done. There was something I wanted to ask you, but I don't know. That's all right. Do you know who is responsible for CPC funding and what the deadlines are for

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that? Who is Who covers Who is your dad? >> I am. >> You are? >> Yes, I am. I'm a secretary for CPC. >> Yeah. That's Trisha? >> Yes. >> Oh, great. Oh, great. Okay, then I'll come talk to you at some point. I I just

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don't know if um if we'll be eligible. We have a new group that we're putting together called Women Supporting Women in town and we're looking for funding. Um so anyway, I I I just curious. So I'll talk to you, Trisha. That's all I'm going to >> Anytime. >> Thank you. Thank you.

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>> They have a women's empowerment club at the high school. You do that. I think my daughter is in it. If you guys want to >> And it's a high school organization? >> All right. >> I don't I think though I think that I think the one of the CTE teachers >> They have reached out to the high

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school, too. One of the younger members of the group has gone and spoken to the superintendent of the high But You guys can talk I think we just talked about Yes. No worries. >> So, um okay, so done with the historic tour for now.

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The um just part of that um the Boy Scouts did a cleanup of the cemetery. So, all the leftovers uh sticks uh sawdust, stuff like that has all been cleaned up. The Historical Commission, we're in the process of we bought some

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um gravestone cleaner. So, I did some testing on some of them the other day. >> How is that going? >> Um I just did some testing on to see cuz we um we have a little bit of money left. We're going to buy some more. Um the ones I did so far started off good, but it usually takes um 3 to 4

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weeks um and you need some rain. We haven't had much rain. Um so, you just spray it on and leave it alone, and then it it um it does it. So, you don't have to really touch the stones or do anything. Yeah. >> I remember doing it in Clinton in the old burial ground. It's But anyway, so I just want It was successful. Do you think it's going to

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work? You have to be so >> Yeah, some some of the stones work. >> I know that we were very concerned about damaging the stones because a lot of them are slate and they're very soft and >> Right. No, I I got training from uh a professional company that does it, and

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this stuff you use is all right. You just spray it on and you walk away. >> Um you just let it sit >> And you just let it sit And even those even those big regions that like looks like you have to scrape them off, um at least on the marble ones I did, um I went back two days later and they'd all curled up and almost fell off already.

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So, it is working on some of them. Yes, so far. So, I just have to go back and see the those the rest of the samples I did. Yeah. The old stones are are tough. >> Yeah. >> Um, weaken them. >> But, they were they were actually I did do a sample on one of the slates that has a very nice um, like the urn with

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the willows coming out of it. It um, it it make it um, you could barely see it and you could see it three or four days later. So, it they it is helping. >> I can't just one other quick question in that regard. Has anyone ever documented all the epitaphs that are on the stones for them?

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>> Not completely. Um, Tom Vendetti knows a lot of them and and what grave cutters did them. There's about three or four famous grave cutters from Kingston. Um, but there was a group of females. I can't remember their name that went around the South Shore and took pictures of

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>> Yeah, the gray stone girls. I know. >> Okay. They did several Kingston ones. I don't know how many they did. So, yep. >> Who did all that? Yep. Yeah. Okay. >> Um, >> It's a wonderful thing to have for them. >> Yeah. Yes. >> Because you lose eventually you lose the

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epitaphs over time. You need to document them while they're still there. >> All right. So, that that's all we have with the cemetery so far. Um, moving on to marketing and promotions. Um, the Uh, what do I have?

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Paula reached out to WATD, correct? And they're going to do uh, PSA on the >> Yeah, they're going to play the PSA and um, I also asked if they wanted to cover it live and he was Rob sent it to his news team. So, I'll follow I can follow

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back up and find out >> Um, >> I can look you know, if there's a big story that they have to cover, but I'll follow up with him. >> Um, we did have the local scene come to the parade meeting uh, yesterday. Yeah, so um, they're going to work with Will.

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They know they they already have a plan with Will's they're going to be a couple of locations filming for the parade, but they're also going to plan to be at the proclamation as well. have the local scene there doing some filming. And then I did we did ask about if they're going to be

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like interviewing anyone they probably said very limited just because the crowds kind of make it but we did get into a discussion and I know that Dawn at the library wanted to do interviews. So I'm going to hook them up together. Cuz our our equipment that we bought for

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9/11 to do interviews we did that with a bunch of the residents work pretty but then now it's unsupported so they can't use that. So if they could work with the local scene and do that for 300 hopefully that we we can do that. >> Um because yeah, we were talking instead of a time capsule

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doing like a recorded I wonder we have like an empty office space off the side with doors. >> Yeah. >> Put up a 300 banner behind them on the wall. Something okay.

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>> Anybody else have anything under marketing and promotions? >> If anyone has ideas on Facebook so let me know. >> They're going crazy on Facebook. >> I mean that's all that we have stuff coming. Um I do have a tickler sorry for um

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set for tomorrow morning for vendors. >> Great. >> All right. This it's the deadline's like now right? >> Saturday yeah. I mean if someone came in a little afterwards and you know as long as they paid >> Right. >> Um before the actual date. >> Good business >> Yeah.

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>> Yeah, I'm kind of surprised. But again, it's June it's the end of June and there probably a lot of other things going on. So, and I think unwittingly we cannibalized ourselves cuz we just had our yard sale. >> Right. >> And I although I know a lot of our vendors did really, really well cuz some of them have now come are now registered

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for the corporation because they did so well. >> Right. >> But, um you never know. They might already have other things or they're like, "Ah, I was just there at the >> I don't know if I want to go somewhere else. >> 50 bucks. Yeah. And you have to bring all your own tables and you can't bring your own tent

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or anything. Um, but that was the same thing for the yard sale. So. >> Yeah, but I still think we have a we have, you know, we have a good amount. I wouldn't mind more, but I'm not I'm not worried. I think it'll feel like enough and with food trucks and the beer tent and you know,

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we're good. >> All right. Anybody have any bills? No. And any new business? >> No. >> Nothing new. >> No. >> All right.

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>> Um So, here is >> So, I will I will just if you have any bills that come in it's the end of the year, fiscal year. So, we need to get them in like the end of by, you know, June 30th or let us know if you're

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expecting anything. I don't think we have anything else. Do you have anything, right? >> Um, not that I'm aware of. The only thing The only thing would be the stone, but >> The shaved ice, too. We'll have to pay that. >> Oh, right. >> You voted on that though already, right? >> Just need to make sure the bills have to be in.

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>> Yeah. Um >> I need to get a bill from her. >> Need an invoice from her, yeah. >> Okay. I'll contact Yeah, I'll email her. What's the name of that? Kona? Kona? K or C or K? >> K. >> I'll just let her know that, you know, we're going to submit the invoice

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the next day after the proclamation the following Monday. >> If she wants to submit it ahead of time, do you want to do that? >> We can do that and have a check ready for her. >> Yep. >> Okay. >> I mean, we know we're going to send that. We've already agreed on the price. >> Yeah, that's all >> Yeah, that's all set. >> Well, I mean, if you don't show up, then we just don't give her a check. >> Exactly.

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>> Yeah. >> Yeah. >> Yeah. >> There you go. I'm not sure I can have it ready a check ready. I don't know. I'll see what they can do. >> I'll just have her send the invoice and let her know that, you know, because of the fiscal >> July 4th is a holiday. Usually it's Thursday afternoon, but I don't know what's going to happen. >> Right. >> Right.

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>> That's a big big vacation like too after 4th of July. All right. >> One quick question for you and then that'll be it for me. When we go around to these businesses, any issues or problems if we were to bring the

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sponsorship forms for businesses for the parade and just be like, "Here's for the route. Oh, by the way, we have this parade coming. Are you interested?" >> No. Uh nope. And especially since neither of you are town employees, that makes it a lot better. >> Right. >> Yep.

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>> Okay. I didn't want to double up if someone already did it and I just figured two birds with one stone might be better. >> [laughter] >> And we'll we'll document who we talked to. >> Right. >> Yeah, so um I I actually I forgot to mention I am like talking right now with the country

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club and um still trying to get a hold of El life. So, other than those two, anybody else is fair game right now. >> Okay. So, sorry, country club and >> And El life. >> Okay. >> Yep. >> IPCC and El life. Um

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Paula, do you have that list of people you contacted for the gala? >> I Yeah, I can look >> Maybe we can just shoot that to Ashley so she knows. >> Yeah. >> Um >> Paula reached out to a lot of people.

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She pounded the pavement back in like Jan last >> You know what? The um Yeah, I'll email that to you, um Ashley, cuz I have >> CC me just so I have it. I think I might >> Well, it's definitely on the program

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that we did. Um so, I will um >> I think you had people that you didn't respond or whatever. Or they haven't they haven't used anything. >> donation list. >> Yeah, I can look. I'll let you know if I find it. >> And that way if they're on the list,

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kind of go elsewhere because they you we've already asked them >> Well, some of them said they would do something and then they didn't. So, here's their opportunity to revisit. >> Um we have that list. Jan, we have that list on our um

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>> We do have it on the drive. Thank you. If you Don't worry about it. >> If you can't find it and need it, I will happy to send it. >> Yeah, we had ads for the booklet, too. Like, we didn't want to double-dose any of these people. We've already gone. >> Right. >> So, you've already gone by yourself.

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But, a lot of them we asked for a $100 ad in the booklet. >> In the book. >> It tells you have got a lot of donations. >> Well, that's what I wanted to ask. I heard a rumor today about the book. >> Oh, I Yeah, I did want to mention that. Yes, I'm sorry. Dr. Ken was going to be here,

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so I >> Great. Great. >> Second edition? >> So, uh yes, they got a um >> Great. >> an anonymous sponsor and they're going to fund 300 more books to be published. >> Wow. >> I'm hoping to have them available in

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July. >> OH, WOW. That that. >> And I heard there's some media coming. >> What that? Oh, I didn't hear this. >> Oh. Dr. Nien, what? >> Did they get him? >> That So, that was in the It was in the works. She worked with us for the the Irish

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>> Yeah, Dr. Nien. >> the Irish trail, so >> Okay. >> Um we were trying So, they were trying to get a hold of him. >> I heard a rumor that he might be interviewing a couple of our historians. >> That's awesome. >> What? At the Font school. Yeah, I heard that Janice and

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Tom were going to get into it. But I don't know if that's >> And I actually once we shut this off tonight another thing but I haven't spoken to the people yet. >> Awesome. That's exciting. That is exciting. >> Good. I'm glad they were able to get a

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hold of it. >> Yeah, hopefully it happens. >> Like there's a lot of people that didn't get it. Yes. >> Yeah, I've heard a lot. That's great. >> Uh anybody else under new business? Right. Do we have a motion to adjourn?

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>> I motion we adjourn at 6:00 What is it? 12:00 p.m. >> Second. >> Second. All in favor? >> I. >> I. >> Thank you very much everyone. >> Thank you.