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Video-1: youtube.com/watch?v=38NnUBVAN38

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Good evening. I am going to call the monthly meeting of the board of library trustees um to order. Um at this time we we are going to reorganize the board as there has been a um change in membership. Um so I will entertain any

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um nominations for any of the slated seats. Um, I nominate Lee Lewis for chair board. Thank you. >> Okay. All right. Do we have any other nominations for chair? >> Seeing none.

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>> Highly desired. getting on the board. [laughter] >> So, we can we'll take a vote for that for um all in favor of Lee Lewis as the chair of the library trustees. Um, yeah, I guess. Yes.

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>> I'll then I will, I guess, make a motion that Lee Lewis will become the chair of the Kingston Public Library Board of Trustees as of June 15th. >> Second. >> Okay. All in favor?

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>> Okay. So, I will now pass the power over to Madame Chair. So, we do need to still do two things. One is um take a um look at a slate for secretary and also then um go around the room to

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do introductions. >> Gotcha. >> Okay. So, I guess I will take nominations for the rural secretary. >> Can I also be the person to make it? Then I would like to nominate Emily Curtain to be secretary.

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>> She can help me. >> I second that motion. >> Is that a motion >> or did you think so? I don't So yeah, I think was nominated. Does anyone else want to do

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>> fight to the death of [laughter] >> then a motion to um make Emily Curtain be the secretary as of June 15? I second that motion. >> All in favor? I think. >> Okay.

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>> And then do we need to do anything to presumably keep our treasure? >> I'm bonded. It'd be really nice. >> But do we have to do >> or just keep you?

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>> We have to like renew you for >> a lot of CP is still holding. >> Okay. Um and so then it seems like next on the agenda is introductions. >> Yes. >> So I Lee Lewis and apparently I am now

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the chair of the board of trustees. >> Emily Bruce, >> Matthew Don, treasurer. >> Jennifer Lavoy. >> Andrew Koska some guy. >> Emily Curtain secretary. >> Donald Cologne, library director. Um, and it looks like our next thing is

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minutes approval. Um, and so if I can toggle appropriately. So I think we have two months to download. We have um, let's do it in order for the sake of normaly here. Um, we have the

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minutes for April 27th. Did anyone see anything? Then I can take a motion. And it looks like um Emily, myself, Emily, Andrew are the people who are here in Jen Quack and Bush who

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they want to vote. >> I think we can still do it because the person's gone, right? >> They can. So those Yes, they can. You can still vote on it. Those who weren't present for that meeting, if they reviewed the meet, the Zoom meeting,

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they can vote on it. Did anyone here review the Zoom meeting for me though? >> And is four enough to do it? >> Yeah. Yeah. Okay. >> All right. Then I can take a motion to

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approve the minutes for April 27th. >> I move we approve the minutes as presented from the April 27th meeting. >> Second. >> All in favor? >> I abstain. >> And then the May 18th minutes. It looks like myself, Emily, Emily, Matthew, and

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Jennifer. Do you have Jen or Jennifer? Doesn't matter. >> Um, and Jennifer were here. >> We're here. So, um, unless somebody saw something in error, we can take a motion to approve those minutes. >> That's me.

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>> I'm sorry. >> [laughter] >> I'm going to I'm gonna run right now, >> but I will take a motion to approve the minutes with the correction of Matthew's last meeting. >> Um, I move we approve the minutes from May 18th with corrections.

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>> A second. >> All in favor? I >> abstain. >> Oh. Um, next on the agenda is an update on positions. >> Okay. So, yes. So, we have two vacant positions at the library. It is the adult services librarian, which has been

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vacant for a little bit now. Um, I did conduct an interview with a potential candidate um recently. And then the other position is the youth services librarian position, which recently became um vacant. Um we it h was

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immediately posted to all our general library um job websites um as well as sent out in emails. Um so hopefully we'll get some candidates for that position especially since we're entering summer reading time. Um so um hopefully

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things will all work out. >> Um and then next on the agenda is the volunteer policy which I think we just have to vote on. Is that right? Or did we vote on it last time? >> We didn't vote on it last time. Um, last time we talked about how we were going to get input from the staff and there

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were some examples sent out. So, >> I don't know if you want to speak. >> Oh, it was the courtyard. >> Yeah. So, I think in the email, did you send out the courtyard one? Not the courtyard. The um volunteer one that I >> It was with all the materials that went out.

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>> Yes. So I had um in there was a volunteer policy that was put in as a draft um and what it did is it defined the different types of the volunteers, how volunteers were selected um and the roles and responsibilities of the um you

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know the volunteers in the library as far as you know um the system in place for um recruiting, training and so forth. Um so did everyone have an opportunity to review that particular one? Were there any questions with that? [gasps and sighs]

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Um, so the goal of this is so that just so that it's said is that the with the different types of volunteers is we have general adult volunteers. We have teen volunteers who use it for school or other membership requirement as well as general interest, senior citizen tax

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abatement volunteers, court ordered and archives. So, in the descriptions of each of the different types of volunteers, um the general adult volunteers are just that, just general folks that um have time and would like to give back to the community and you

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know, work on projects at the library, whether it is shelving, um helping with a program or you know, whatever the need of the library is. Um same situation with the teen volunteers and they would, you know, be guided to the teen librarian. Then there's the senior to

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citizen tax abatement volunteers. Those are folks that by volunteering a certain number of hours get a dollar amount taken off their annual taxes and those are handled generally by the general library staff in um cooperation with the

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librarians um because these folks are doing work in departments but they're not directly overseeing them. Um and then court ordered we have it as um the current practice of th those are handled actually at the townhouse mainly through facilities. Um and then with archives

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volunteers, um that is a special kind of volunteer that would require training and that it would be um an approval for that volunteer would have to be between myself and the occupist to one ensure that um you know they have the the skill

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sets needed for whatever projects we have going on. Um you know because some of these items are irreplaceable. So it would be a challenge you know um to um you know not have train that kind of training available to them. Um

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so in this policy it outlines you know the minimum age of a volunteer the need for um parental um approval if they're under the age of 18. Um the who they're directed to as far as the librarians working in the adult

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section it would be the adult librarian. um teen librarian. The teen librarian would oversee teen volunteers, but those teens can also be utilized in the children's section as are the senior citizen um abatement um volunteers as well. >> Could I ask a question?

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>> Sure. Um, so I since I just transcribed the meeting from last month, I know that one of the things that you found that was curious and doing your research for this policy development was that Nick oversees a very um active volunteer in archives, but it's not listed in his

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position. Correct. So, was that also updated with the development of this policy? No, that that was not updated because that would actually involve going to wage and personnel to get approval of the change in the job

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descriptions. So all the librarians are at the same grade. Um but there was a point system when determining um you know the value of each position. And the archives position came in lower. And one of the factors um of it was that it

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doesn't specifically say in the archives job description to oversee staff or volunteers. Yet he has a long-term volunteer. >> I was going to say the most active volunteer. >> Absolutely. Absolutely.

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>> Um so yeah, so it was clarified here, but that would be the next step which that would >> be probably incorporated in a series of changes um you know with any of the job descriptions just so that it's not that we're just going for one particular

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line. Um >> um so yeah, so it goes into you know what the physical requirements are, what are some of the um you know tasks that people may do. you know, we try to leave some things open-ended, you know, just for special projects. Um, but it is, you

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know, hopefully this policy would allow us to balance, you know, the ability of the library to offer volunteer hours to folks and, you know, to for community members to give back, but also um, you know, at times, you know, we we just may

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not have the work. you know, if it's a slow, if you come in every week to shove DVDs and it's a slow week and we don't have many DVDs, um you know, it'd be hardressed to find other things for you to do. Um so but this kind of gives an overview and it may be something that we'll tweak in the

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future but um this does clarify the issues of some of the librarians either having in the job description and not overseeing volunteers and librarians that do oversee volunteers but didn't have it in

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the job descriptions. So this kind of clarifies that >> if I specific thing on here if I make it hypothetical for a second. Um >> I love scenarios. >> I love scenarios. Let's let's write some

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fanfiction about policy. Um there was one where's the passage? Here it is. I saw one passage that reads, "If a volunteer is unable to adequately perform the duties assigned to them and [clears throat] no other appropriate positions are available, the volunteer may be removed from service."

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What I wonder, and this is the theory, is would this potentially have us running a foul of a volunteer requesting disability accommodations? If a volunteer said to us, well, the reason I can't do, and I'm not making like a value judgment or anything, but if a

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volunteer said, for example, the reason I can't do X task or this task or that task is because of a disability, >> um, would something like this policy put us in a difficult spot

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>> legally, policy-wise, either at the town or state or any level or anything like that? >> Um, I don't believe so. And that specific verbiage came from existing policies. Um, and I believe that actually was from one of the policies

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that was on the MLS website. >> So it is um obviously we would make any kind of accommodation. It would be hardressed for us not to have some task at some minimal level. So if it is a case of you

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know obviously when we you start to volunteer at the library for example and you're here to shelf you know one of the challenges is that you know we have high bookshelves and we have low bookshelves. Mhm. >> Um, so trying to find that balance of,

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you know, whether it's a case of like, okay, in the adult section, you know, maybe it's too tough for you to do it because of the higher shelves than in the children's section because there are more bookcases, you know, there's more opportunity for lower areas and stuff

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like that. Um, so it would not be a situation where I think that we would be there would be an issue. you know we obviously would make the any type of accommodation um it is more of a matter I think of um

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adequately perform the duties if it's a case of you have a team coming in volunteering and your friends start hanging out >> right >> and you're not get doing the stuff and it's like okay you've been here an hour and you put away three books you're not adequately doing so I don't think it's

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necessarily a physical ical um kind of thing. I think it could be, you know, it can be open to other particular, you know, scenarios. >> Okay. >> I also think the LA latter part of it because it says maybe removed from service. You could read that as for the

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day or for that specific um time period. I don't read it as like terminated. >> Yeah. If we changed it to like week >> sign new. >> It's interesting. There's also a line under the selection of volunteers that

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they're selected based on their qualifications in relation to the needs of the library at any given time and based on their ability to commit to a consistent schedule of volunteer hours. So, I wonder if it could just be that if a volunteer proves unable to adequately

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perform the duties assigned to them, um like they're we go back to that other language. um their like selection will be reconsidered based on the needs of the library. So

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like if they're unable, you know, they were volunteering, they've broken their arm, they can't shell books, but we happen to have this other thing that they can work on and fantastic. But if there isn't [clears throat] another thing for them to work on, then we're not going to just be like, you know, >> right?

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Right. And especially I feel like in a volunteer role like we're not going to create a volunteer position of things that don't need to be done. Um, but if there's something else where they could be reassigned that perhaps is less sociable for the teenager or

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>> I just worry about >> by nature it's a Portuguese thing and I think what's the worst case scenario here which would be in my mind someone views this as in some scenario someone views it as a discrimination against a disability and

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we end up in legal action. of some kind. I don't know. That might never happen. I have no idea. I'm just like >> war gaming. [laughter] I mean the fact that so many libraries need the same. >> Yeah. Yeah,

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>> I will find it a little confusing how it's organized and so because like under selection of volunteers there's certain things but then under like roles and responsibilities is that the volunteer has to complete a Corey form which feels like that would be more of a >> selection

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>> part of the selection part and then even within the selection I feel like it's sort of like just like I wonder if before we finalize this if it can be reorganized from like like start with the library has the absolute authority to find a volunteer and kind of like from like most restrictive to then it

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kind of goes into like that nuances of different things because when I was trying to go through it I'm kind of like bouncing back and forth like even with the one that Matthew mentioned like well what if this well then that kind of sends us back here and so I'm wondering if it was just ordered better if it might kind of protect that clarification

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and just make it a little more seamless too. I wonder if it would be the kind of thing where it's like forgot how I was going to word what I was going to say. If that phrasing that you're mentioning, absolute authority to decline a volunteer application. Um,

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sorry, another brain fart. Totally forgot. >> Preserve the right. >> I agree with you number one. I just want to put that on. Um, >> but we could add to that one then like ask authority to decline or reconsider a volunteer application over the duration that >> would it help to separate the job

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descriptions from that as well if we had one section being like here's the application >> yeah like a separate second section. >> Yes. >> That is now my job. So, we'll happily go

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through and organize [laughter] like reorganizing of the and recategorizing. But if there's any besides that one any other kind of lines where the actual phrasing feels

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inadequate or needs some work. Um but otherwise I can try to do that and then we can look at it again next time maybe. >> Is there any timeline I mean any reason to get this approved? sooner rather than later. So we could we could look at it again next month. >> Absolutely. >> Yeah.

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>> Does this compare to existing policies >> for that we have here? >> There isn't really an existing policy, it's existing practices. >> So this was like the courtyard like we were taking things that were being done

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and making them into official policies. >> Yeah. So just a kind of operating >> this is officializing. Yeah. >> Yeah. >> Every policy starts at the >> absolutely

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>> up until now. >> Why do I say until somebody types in a Google doc it doesn't really They say it work like I can teach whatever lesson but if I don't put it into a Google doc it's like it never happened. All right. Any other

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>> any other suggestions or questions or improvements on volunteer? Then we will move on to civility policy because we are just policy writers these past. Um so with the civility policy it's a

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discussion at this point um just so recently there have been some behavioral issues um in the teen room and the only language that we and it's from the same individuals

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and the only language that we have um pertains to the civility policy is that um the library is primarily an area required study any person who in opinion, library staff is engaging in conduct inconsistent with the operation of library will be asked to stop that

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behavior and may be asked to leave. So that leaves it kind of vague. So if at 10:30 you kick me out of the library, can I come back at 1:00 in the afternoon? Am I out for the day? How many times are you going to kick me out on a daily basis? And there are a lot of

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policies, behavioral policies that libraries have that, you know, ex build upon that whether it's a case of, you know, behavior being, you know, you're gone for two weeks or a month or, you know, if it's a just enough, you

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know, you get we get the police involved and, you know, they take action as a no trespass or what have you. Um, which the issues are not that ext to that extent. Um, but you know, we need something a little more um, you know, to go to build on that.

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>> So, I I don't know. Like when I was reading it, I kind of like the fact that it was vague because a lot of these kind of situations, it's hard to put onto paper like the specifics of, okay, a violation like this happens, it's going to be this many days or this long like like that granularity gets both

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difficult to, you know, account for all kinds of different kinds of scenarios and also um I'm I'm I don't know if it's like a liability thing because I don't I don't think anyone could really sue for it, >> [laughter] >> It's like if person A

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uh banned someone for three days for bad behavior and person B bans someone for five days so they have like a discrimination complaint. Um, if we have like a something explicitly written down and someone else goes against that, I feel

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like that opens us up for discrimination much more than we have like a ephemeral policy where uh we can just say, you know, it was their discretion and it's not it's two different people have two different ideas of what they think are reasonable.

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>> I don't know if that makes sense. >> No, no, I understand that. Well, and I think there isn't any, as far as I can tell, what happens when you get to a point where it's clearly out of your hands in the sense that you can say, "I'm I'm asking you to leave. You need to leave

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the library." The person continues to show up. Like, what are the steps after that in terms of the individuals that have been causing problems? Have there been more times since the last time we discussed the issue? Have they returned?

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not since that time. >> Okay. I do wonder if it would make sense to add language um specific to like if a uh library patron needs to be like

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repeatedly asked to leave that they may be asked to not come back for a certain amount of time, you know, like um and then I'm also wonder like if a patron refuses to leave when asked or returns

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when they've been you know during the period where they have been asked to not come back that the police can be notifi you know can be notifi not notified >> for trespassing. It would still be a little bit like discretionary around like how many and you know with what

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frequency and all of that. Um, but it would also give, I think, a little protection to a librarian who asks somebody to leave and they're like, "No." >> I mean, I can see I can see adding like general guidelines, but I'd be wor like scenarios that kind of stick out of my

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head about what could happen is someone's off their medication and they're really bad, but that's very unusual. They get back on their medication like, "All right, well, you know, our policies we have to ban them for a year, but right, we we know this person's fine, but okay, now we're let giving them an exception, not someone else." >> Yeah. So that's why I that's why I

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really >> I would think any kind of banning of the public beyond that would require like the police or like you know like that would be a bigger thing. This is a public space. know it makes sense to dictate. I what I'm thinking is the li

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staff reserves to write to take action up to and including but not limited to something like language like that that say asking them to leave and could like maybe list a few things up to calling the authorities. So >> because one thing that I noticed when you talked about someone off their meds

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I was at the Plymouth Public Library recently um and sorry I need a bigger I like maker space when I have right. So that's why I go there. And there was a person wandering around who was clearly

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>> incorrectly medicated in my opinion. That's just my opinion. I'm not a doctor. And talking out loud and nobody did anything. And I went to the desk and I said, "Is there because it was like, you know, the library was otherwise pretty quiet. So this person was really being disruptive." And I understand they

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they clearly were having stuff going on and I didn't want to, you know, I didn't want them to get in trouble. I didn't want to call the police or anything, but I was just like, "Is there anything?" >> And they were kind of like, the woman behind the desk was kind of like, "No, no, they tend to yell if we interfere, so we just wait for them to leave

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>> and I was like, so I left >> because I was like, I can't I can't concentrate." So, um, so I'm wondering and not putting any kind of like specific penalties, >> right? just a >> but giving the library the authority that's why including

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but not limited to so then you can kind of there's a you're kind of naming not what's on the spectrum but that there is a spectrum of actions that you are allowed to take or authorized take >> be in an order say a situation like that you might skip straight to perhaps

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calling the police just because they're the most >> trained and adequate and probably know the person to help them Yeah. Like clearly that person did not want to confront her and I >> right >> and honestly like as a librarian if you're worried about someone being either violent or just generally

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extremely hostile confrontational it's not violent >> is that really part of your job description is >> right where we sort of set parameters like there are established timelines but other language is also included that

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communicates something to the effect The library reserves the right to review a penalty and make adjustments if necessary. If there is a set time like yes you're out for two months, three months like you know like a kids are here

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whether it's like more small scale or >> you could say the library to impose penalties on library usage >> impose and review >> impose and review. Yeah. >> Up to and including calling authorities for supporter.

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>> Yeah. >> Yeah. >> I don't know how's this all sitting with you Donald. >> I'm just loving the discussion. [laughter] >> I'm curious. we locked out because they didn't come back. But after you told me that they had been back, because this

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was the second that there's been an issue over the course of a a long rather long period, >> I was wondering if it was going to be the beginning of more instances, but hopefully not. >> Um, so another example, sorry to keep going back to this why I don't want to

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have like a set time. I could see two identical behaviors and in one case the librarian actually feels threatened and another one she doesn't either she knows the person or didn't interpret it that way. You kind of do have to deal with those differently. If she feels threatened, you cannot let that person

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back in the building. Like the the safety of the staff really should be paramount there. Um, so that that's why I really like you have a lot of these kind of ambiguous cases that need to be up to the discretion of the staff because they're the ones that kind of at

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the forefront of dealing with it. Um, so that that's another reason why I don't want to put specific timelines. >> Well, because we this policy would be 17,000 pages long if we had what we would do if this happened. What do we do? You

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>> know, something along those You don't have to outline every single behavior. >> Yeah. I think it's more of, you know, okay, step one, you're going to be asked to leave for the day. You know, next time this happens, you might be asked to not come back for a week or what have you. You know, just things like that.

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Not like, okay, if you threw a chair, you're gone for five days. If you, you know, went to hit somebody, we're calling the police. Not to get into those specifics, but just further action cuz you know there isn't um

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you know at this point this is it basically we're going to have somebody come in and they could potentially you know cause a ruckus as they have on multiple occasions. Cause a ruckus ask to they they asked to leave. they leave and then you know they

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come back the next day and we're back at square one. >> So you know so it is a case of you know just needing something further than okay you may be asked to leave so we're going to ask you to leave for the day and then you know

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>> and there isn't anything at all about it escalating to a point where the authorities would be contacted. >> Correct. Another thing too bring stuff up is like >> in a perfect world the police would be coming with someone who's like a trained mental health specialist to to

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>> uh Emily's um example like I I actually think a police officer may be the worst thing to introduce to that situation because the first thing they're going to do is try to establish like control of the situation which is their job but also this person would seem extremely resistant to that and I think it would

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escalate. So I don't necessarily think calling the authorities is always a good call even in a case like that really general >> a tool in the library >> yeah a tool in the librarian's toolbox but it's it's their discretion and

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>> I think we're all in agreement that the library staff has the discretion of what needs to happen when >> we just need to make sure this policy reflects that that is their sole discretion to do whatever they think needs to be And yeah,

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>> shoes and shirts must be worn in the library. Pants >> shirt. >> Yeah. >> No one has been the change that you want to see. widen the scope of this discussion, but do we have a um

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disruptive behavior policy? It's extensive in our church and we really go to the and I'm not suggesting it needs to happen here, but there could be a couple a little bit of language added this describing the different kinds of behavior because we don't really do that here because we're talking about someone who's medically uh mentally unstable,

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but it could just be teenagers causing a ruckus. So, do we want to state something about like any kind of disruptive behavior, including, you know, because all we basically say is uh anyone engaging in conduct inconsistent with the operation of the library. Um,

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which is okay, but do we want to be more >> well specific than that? >> It almost sounds like that's a distinction between like a policy versus staff guidelines. And that seems like something you'd outlined in staff guidelines. It's like, okay, you encountered this situation. What are some reasonable steps that we think you

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should take? And that that sounds like a guidelines thing, but I don't think that's necessarily part of the policy. >> Okay, then I mean, please feel free to disagree >> only because if we start to get more specific, then we start >> that's why I hesitated. >> Then it invites the like, well, I was

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doing this and I don't see this anywhere in the policy. So, I don't know why. I do think maybe we can tweak the wording if it is in that number one where we then the language of you know >> that disrupts the operation

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>> disrupts disruptive with the inconsistent >> specifically about threatening behavior in the next one. Um but that but I feel like maybe something more particular to just like

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>> incons or um counter to the general sort of safety of library staff and patrons like so that if somebody's just behaving erratically, we might not say that's inconsistent with the operation, but if a librarian makes a judgment that it feels unsafe and uncomfortable that they

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can yeah >> ask the person to leave or call local authorities to see if there's somebody who might be able to come and help or whatever the case might be. >> But I was thinking just like that can also define teenagers making too much noise in the room like disruptive. Just I like the word disruptive because it

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kind of is a good word versus I like it better than inconsistent. >> Yeah. >> So that's maybe all I would suggest we change is just engaging in contact that is disruptive to the operation of the library >> or we could say inconsistent and or disruptive that word but it feels like

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it's a little bit more conclusive or embrace, you Yeah. It feels more serious. >> It also better explains why it's a problem. >> Yeah. >> Yeah. Like if I put a book back in the shelf upside down, that's inconsistent. >> Is it disruptive?

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>> Well, it is if you're in the shop. >> I'm looking at some of the policies that the mass library system links to. And I I'm gonna cheat on us again for a second and cite somebody else's policy. This is from the Beverly Public Library. And they do the same kind of including but

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not limited to thing that has been mentioned here. Like they say c certain activities are inconsistent with the library's mission and will not be tolerated in the library or on library property. Among these are the following and they have a pretty good um you know

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a pretty solid list of things. Some things are already covered in ours, some things aren't. It's varying levels of specificity, but their disruptive behavior is the first one. It says disruptive behavior including but not limited to running playing audio equipment so others can hear cell phone

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use outside of designated areas. There are a couple other things. >> So I actually I I like that a lot because these are things that are like on the you know edge of disruptive that some people might not consider disruptive. You ever been to the beach and people blasting music? Clearly some people don't think that's disruptive

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because they're doing it. Um, so like being able to outline it so it's clear for all. >> Yeah. >> Then again, the kind of person blasting music on the beach is probably not the kind of person reading the behavior guidelines for a lot. [laughter] >> Not that, >> but it's still there. covers our

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>> but yeah I think um I mean this is granted this is only the first one I've clicked the link and opened up but you know it could be like some of these other policies we've considered where there are guideposts along the way like other

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>> you know whether they're peer libraries or or other institutions that are larger or smaller than us that we might be able to borrow ideas from because what is what is a library if not a hub of information sharing most for free and uh

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also the greatest thing which is pretty true. >> So shall we table this? I'll try to reddraft a little bit based on a some kind of um spectrum of potential

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behaviors as well as a spectrum of potential um consequences with lots of including but not limited to language and then you can come back to it. Any other things that we should

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>> actually a question for Donald um is it possible to do that in a Google doc that we all have comment access to? I don't know if that constitutes a meeting which is why it's a question for Donald. >> That seems like a very good way to collaborate in a more granular so that by the time we have this meeting because

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honestly that's going to be like five to 10 minutes of input each of us and then at the next meeting we're already we know exactly what's coming ready to go. I think, and correct me, I think that would be a meeting violation if we did it outside the meeting, >> but I think we might be able to do it inside the meeting, like if we came in

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and I shared it as a Google doc so that then it >> um and that kind of a thing. We might have to >> set the documents >> view the policy as we went even if there

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wasn't necessarily editing editing >> that we could that level of seeing the sausage being made needs to happen. But >> the final product will be posted to the the website and obviously there's recordings of the discussions. So I

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think any notations that would be made would be verbalized. So it would be documented. Um so if somebody has a thought on font sizes or whether something should be in bold or what have you that's going to be verbalized and >> yeah

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product >> correct? So it' be on the it'd be on the website. Yeah. >> All right. Um, next is photography and recording policy discussion. >> Okay, so this is really a discussion

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sort of. Um, so we currently do not have a photography recording policy. Um, what we do have is we have a form. It's a waiver for folks to sign um

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about being photographed. We have a notice that goes up in the children's room. I don't know how often it's been used, if it's been used in a long time about that, you know, there's an event going on, photos are going to be taken, it's going to be used for, you know, social media, publicity, etc. And if

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you, you know, let staff know if um you prefer your child not to be photographed. Um, and then there's the photo release form about that whether or not you consent to your child being identified and things like that. And the reason why this came up was was that

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recently we hosted an event for an outside group um another community group um and it was video recorded. So it brought up the question about you know there is another document that says that says similar to this about that we will

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you know kind of notify you about you know you're going to be recorded if you don't want your you know photo be taken or whatever. you know, the camera's going to be on the speaker and so don't sit in the front row sort of thing. And this is a situation where that didn't happen and we don't have ownership of

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the recording. So the question is, you know, about formalizing a photography because granted everybody has a cell phone and at any you know big children's event parents are out taking pictures and things and they're >> not getting permission from other

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Exactly. but where it is Yeah. Sorry, but no. Um, >> yes. And there are some parents who are very protective of making sure their children's images do not make it online and their names. Like we even list last names of kids that are in the order of service because that gets posted online.

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>> Yeah. >> So we're So there's both sides of that coin are very very important. >> Yeah. So it's just a matter of you know any about whether it's a practice you know if the policy for an event that's hosted um you know because it's not what

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obviously is in the private event it is a community event um and you know folks when signing up don't realize this that this potentially could be you know played on local cable television for perpetuity or what have you. Um and they might be having a bad hair day that day

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or whatever. Um so it is common practice for libraries to have photography and video recording policies um not only just for the library itself but pertaining to you know events and things. So we do need to work on um putting something together

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>> children. My understanding is at least like for adults like this is considered a public space right? Yeah. You have no expectation of privacy in a public space. So like that's why you can record the police >> uh that kind of thing. even a two two-party consent state if you're in public you can be recorded because you have no assumption of privacy. So I

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don't I don't actually know how that gels together with uh a video policy and that's might be more of like a this is what we're trying to do instead. Seems like that's what was going to be my question is it seems like we could write a policy in terms of this is how the library will use photography and

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videography and perhaps even a policy that asks for people who are running events here like they are filming that they need to follow our policy but that individual people who are just at the library >> we can't we can't make any promises of

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privacy our our policy is if we are recording us to notify people if we have other people come in and they're recording We require that they also notify that. >> But then it's still a public space >> because you know some some guys recording on his cell phone in the corner like

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>> we can't assume a liability for that. It's just not >> No, but if we make it clear in the background posted on Facebook because here's my kids at the library. >> There's another there like that's not something the library

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>> limit. No, but specifically inviting I'm thinking more about kids, parents and kids. It's not about adults necessarily, but I think create stating your policy is an opt out policy where they have to do something to say no, don't photograph my kid

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protects the library. calls up. >> Well, you have to post notes. >> Well, they have not something but yeah and it could be like you know there can be a document linked on whatever but it

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should know it does have to be posted. So before we travel down the bench with this, do you want us to look at policies that exist and come back bring some back that we think could work um similar to what we did when we

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>> you're signing up? >> No. and see just because I love when you find that one that just really works and you don't have to >> find one that covers all except like very small granular things that I like. It's way has a photography and filming

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policy. It's pretty short, sweet, and to the point, but with very limited exceptions, like a very specific thing, like a vendor taking photographs, which it doesn't really cover, but it covers a lot of other things. Like it says, it is a good starting point. Like it says, patrons are welcome to take

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photographs/film in the building provided they adhere to library rules, i.e. they do not violate the rights of other patrons to work safely and undisturbed and respect patrons right to privacy in terms of their intellectual pursuits which I perceive to mean like

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if a patron is writing something on a computer this individual can't go take the phone and zoom in on the document >> or someone novel and you like take a picture of them with the novel cover like [laughter]

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>> we we don't shame people about their But yeah, I feel like copy pasting one live maybe there's a magic bullet policy out there that we could really borrow from. I don't know. But I do think there are some very good starting points out

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there. So I I confer with that idea. >> Well, our next step there would be um one of us can find a couple of samples, a few samples to kind of send out. Hopefully one will serve as a good starting point and then we can synthesize from there. >> [laughter]

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>> I spent all day [laughter] >> signatures. [laughter] I spent all year reading AI out of junior and high school and so I have a pretty strong hostile feeling towards it. Right. >> Not supposed to be though. Um all right.

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Our next topic is back project. >> So what that is is that is something that will require a vote and approval of the board. Um what the request is is um

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I had met with one of the associates from the architectural firm um that had been recommended by the town administrator. Um he came in, he did a site visit. He then um sent me a um

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quote for them to do um basically the um schematic design, the construction documents, the bid period services and the construction administration. So these are all the things that we need to do to get an

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architect in to look at the room to actually develop plans get the costs analysis of you know materials etc. um to give us the actual cost of the project. So at the minimum

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this of any of the steps that we would have to do to complete this background project where even if we agree to this now but the project doesn't get to the next phase for a period of time because of fundraising needs or what have you this

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definitely in my view is necessary. Um so the total cost for that um work is it is a lumpy lump fee of 74,500 that is funds that we do have in the

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state aid which is something that I have been um you know thinking about knowing that you know previous projects here at the library that needed like the design scopes were 50s something thousand um and stuff. So, and obviously with inflations, you know, it's gone up to

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that. I did speak to the town administrator about this. Um, because obviously, you know, once we kind of, you know, move forward with this, this does kind of set the project in motion. Um, and you know, what his view of it was, you know, as far as like, okay, you know, this is the company he's

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recommended and is is this high, this low, and you know, he totally supports that this is what we'll be looking at, um, you know, moving forward. So any you know further cost savings could be when putting the project out to bid itself.

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Um but we would be looking at a similar cost. So like if the thought was like oh well this firm said this 74,000 maybe we can find another firm that's going to say less than that or whatever. Um that it would probably just it would be about the same. So to just kind of stay the course um with this group and then you

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know as we go through the bidding process for the actual construction and um the design and all that um then we can look at the cost savings with with that. Um so my request is to ask the board to authorize the expenditure of

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state aid in the amount of 74,500 to Khabib and Associates architects um to provide this um schematic design phase through construction administration project.

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>> Can I ask a question? Um did you say you talked to two firms about this or were we waiting for another bid or is this >> No, this was it. This was it. >> Okay. Okay. >> That's why I tal I talked to the autonomous trader about that because that that was a you know my initial thought is like you know somebody's

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going to see sticker shock as you know I do like and when you know um he sent it to me he's like was this more than you expected and I said I have no concept as to what I think it should be. I was like at first I'm like is this the whole project? This would be great. Um you

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know that um so yeah so it is a matter of um you know knowing that folks may question whether or not you know going trying to get another group um you know to try to get it with cost savings in um you know from

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having another firm come in or what have you and what you know that would entail. Um we had in the past talked with another architect but they did not provide this level of

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work. It was more of a kind of building analysis more than an actual like the bidding process. So they that that's the great thing with these people um is that a lot of that sort of work will be done by them. there is some lifting that will

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be done by myself. Um but overall they they take over the project and will work out the details and keep us a breast of things. Um I have three curious questions that kind of build on each other a bit very very

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infinite gest style. Um, question number one, sun in my eyes, sorry. Question number one is >> totally forgot. The state aid is I mean obviously you know this because you understand the terms of the state aid and I'm just asking you because I know

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less about it. Does the state aid like allow for this like work in support of accessibility in the library? That's the idea. >> Exactly. Exactly. >> Okay. Exactly. So state aid um is funding that is given based upon performance um and other reasons from

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the state and the money can be spent and utilized um in truly any form. So it could be for us to have a trustee appreciation dinner um to for us to buy new books

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$7400. >> Exactly. you know, well, I am fiscally conservative, so maybe $74. Um, but it could be used, you know, like there are just certain areas that, um, they don't they prefer that we don't use it for,

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for example, if we were to use it for salary or anything that would be a reoccurring operational expense that should be absorbed by the local community. So, something like this being a special project, this is absolutely a wonderful thought. When I first brought

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up with the MBLC about the renovation of that project, they were thrilled. They said they've worked for MBLC for 10 years and they thought it was the biggest misuse of the space. So, for us to move forward with this, you know, in whatever capacity um you know, the idea being that you know, we will this will

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get going. Once that gets gets um you know, going by then we should receive you know, hopefully another um you know, payment from state aid and what have you. And but by then we should have the actual numbers. There was a loose estimate of the total project costing

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350 to 400. Um >> well that's not final. >> But that it's not final. So >> including this, >> huh? >> Is that including this? >> I believe it's above this. >> Um because it does also include some

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exterior work as well. Um he does not believe you know I learned a lot about getting variances. So instead of doing a walkway to the sidewalk, we could just have a concrete slab put out there um so that it will allow people to leave and but the idea of actually having a second

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entry to the room at this end of the adult section would be the most ideal um you know way to do it. But they're going to bring that all up and it's you know going to be um and he explained when they do it that they will kind of do

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things as line items. So we can, you know, yay and nay certain things. You know, I prefer not to have carpeting in there, but vinyl flooring due to, you know, if we're going to do crafts and things like that, you know, like so if they say we want to do carpeting, let's

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mix that. So, you know, so things going to be playing, you know, I've already talked to um the foundation, you know, president about, you know, the goals um because the library does have some money from the foundation already that had not been expenditure for um spent for

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programming for fiscal 26. Um there isn't a need for us to ask for programming at this point from them. Um, so you know, so they're aware that this will become the target fundraiser and goal and what have you. Um,

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>> but I know that was only question one. >> That was only question one, but question two and question three kind of tie together and one might be canceled by the other. Um, question two is based on other sources of funding like whether it's the foundation or state aid or

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anything like that after beyond this like for the project beyond this would that obviously we don't have any final numbers yet but would there be a possibility that that funding the foundation funding and MBLC funding

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would cover the cost period everything falls under that umbrella. all the finances get mopped up by those sources. >> Probably not. >> Okay. >> So, but that's one of the things about

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us spinning the wheels with this project not going is not having that number, right? >> And so, what that does allow, for example, once we have the number, that's when I can start looking at outside grants. >> All the different grants have different

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timelines. Some are January to December, some are fiscal year, some are, you know, ongoing. Um, so it's a matter of, you know, not knowing that title. For for example, I know that there's a grant entity that um is based out of New York

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and that you know they can give up to $350,000 um for a project, but they have specific parameters mainly that they um I think the thing is that they want to basically be funding the whole project which

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obviously >> to include planning like this nature of thing. >> Um it they don't get into that specific. they they provide grants to libraries and museums, hospitals and things like that. Um so but they you know want to be like the main contributor. Um so

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depending on you know what the actual verbiage is at this point because it has been a while and I don't know if co times has reduced um you know that as a potential funding source but >> there strings attached to that kind of thing like if we went that route with a granter

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>> would we end up having to put up signage that says generously donated by certain to be named here? It could be. >> That's a Yeah. Yeah. Yeah. I know Stowen, they

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they did their um maker space lab and there's a sign right on the door from Amazon because they paid for that. So, we'll hit that >> and that kind of thing. I have to go to town meeting. >> It's the town.

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Correct. This >> it's always good to go saying we already paid the $74,000 to get >> to get this going. We didn't come to the town for that. >> Um also >> the first question that they'll ask is well what if you know what are you

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contributing or what's the library done? >> You say we've already paid 75 grand >> to figure out the cost in the first place. hit them with those circulation statistics. Highest performing library $75,000 has gone to waste. >> No, it's just a matter of finding other

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funding. >> Yeah. >> All right. So, do we have other questions specific to this or do we want to perhaps take a motion to release the money?

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>> I move that we vote to release the 74,000. Hold on, I got to get it right for the minutes. $74,500 to pay a uh I don't know what the right language

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is to pay to pay for this thing that's on my phone. >> You want to give me the words I should be saying for make correct? >> Schematic design associates architects for the schematic design. Schematic design.

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>> Perfect. Second. All in favor? All right. Holiday discussion. >> I think this is historically the longest meeting since I've been on >> We went seven something last time when I

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did the minutes. It was like 710. >> Away. >> [laughter] >> Okay. So, so the next um discussion is the is the holiday discussion. Um so we have discussed this previously. It's regards to the 4th of

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July holiday which is currently the so the holiday is on Saturday July 4th and the language in the contract says that if a holiday falls on a Saturday then

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the Friday preceding Friday is taken um that does take in the assumption that it's a Monday through Friday operations which the library is a Monday through Saturday's operation. So there had been a request from staff

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um requesting the library close on July 3. Um and so at one of the meetings I supplied statistical data um prior I think it was like the last four or five years of prior to and right after the

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holiday um as you know the holiday is going to fall on different days of the week and obviously that could impact um you know the usage and you know it in my opinion it was justified to um you know keep the library open um so we waited it

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waited did for um to see if there was any movement as this is a topic within the negotiations of the union um and I have conferred with town management and there hasn't been um any movement um you know on that the issue being that um

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currently with the schedule as it is we have an employee who works both Friday and Saturday of that week if there were closures um so normally it's an alternating um schedule if you're working Friday, you're off Saturday. But there are times that folks are working

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Saturday and Sunday. This particular staff person works every Friday and Saturday. And so if we closed on Saturday, they would get their Fourth of July holiday. If we closed on Friday and Saturday, they would get an additional

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day off, which the board is not authorized to do so. And that is quoting town council. Um and so but if we work closed then for example with f with Friday I'm I work Fridays I will get a floating holiday

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that's how the folks who work on Fridays would do. Um and so my recommendation is to stay the course as it is being addressed in negotiations at this time that we remain open on Friday, July 3rd,

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close Friday close Saturday, July 4th. Um because then the discussion can also look at the fact that Junth is this week and it's clo we're closed on Friday but yet we're open on Saturday. So it's kind of a reverse situation.

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>> Yeah. [clears throat] So you we then start getting into these weeds and w with this week's schedule it would actually impact two staff members getting additional time off. So really you know the practice of folks getting you know the floating holidays

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is kind of been a practice. Um so I just you know propose that the board um keeps the library open on Friday um and we close Saturday as previously um done. >> But can I just clarify? So for somebody

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who works Saturday, they get Saturday off as a vacation day >> as a as a paid holiday. >> Paid holiday. If people don't work on Friday, they get a floating holiday >> if they work. So, so if so, so for example, okay, so if we take this, if we

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take Junth, so if for example, and I can actually use it a part-time, a part-timer doesn't work Friday, the holiday is Friday. She's actually using her floating holiday for Saturday. >> Okay. >> So, she's going to have an extended weekend. So, like myself working Monday

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through Friday, there's a Saturday, I'll get a floating holiday. So the question really is just one person who works Thursday and Friday and >> seven Friday and Saturday who will Saturday off as their holiday but won't get a floating holiday for their Friday because they're already getting the

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holiday. >> Correct. >> Got it. >> Correct. So that in that case that person would then technically be double dipping. >> Right. >> Um which then could end up causing conflict in other um >> you know me with other departments in

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within the union. seems to be the only thing I've done. I feel like we could go either in theory we could go either way on so I'm looking at tier libraries, neighboring libraries and some are closing on Friday the 3 and some are staying open. It's really like

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>> 5050. It's dealer's choice. >> But you also don't know their staffing makeup if so if it's personnel or That's true. That's true. Circumstances play also. There's less incentive for

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them to handle the same. >> Although they have very little leverage because they're like the only employees in town this problem, right? Like because the town hall and everybody doesn't have this situation at all because they don't have weekend employees.

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>> Well, well, serious question. What's like the highway department doing? Like folks who might have to be out there any day of the week, seven days a week. >> They would I think traditionally they would just um but they generally Monday through Friday unless there's situations

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that would be that they would take they would have that Friday. >> Monday through Friday with an on call. >> Yeah. Yeah. And here's my other question, just because of where we're at with being short to librarians currently is like, is there the possibility of moving that person's hours?

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So that like if we close Friday, rather than giving her a floating holiday or floating holiday, might that person because we don't have a children's librarian or a reference librarian, be able to pick up hours earlier that same week in order to kind of make them whole if we were to close the library on that

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Friday. That is a I would say no because one because that is a discussion um that has come up with town management due to the fact that um the the idea of

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switching schedules has come up in discussions here >> and the um unlike other units who have set days. So, for example, if you're someone who's in the same union as the library staff

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who works at town hall, >> you're working in the same schedule as the person in the office next to you, the person downstairs, what have you. So, it's brought up a discussion about departments that have the ability to because obviously like police and fire,

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you know, they're 247, you know, um sort of thing, but we we're, you know, different with that. Um so I don't you know I you know my thing is I'm all about I want to be open more the community you know we're here to provide

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a service um and the fact that you know for example that we've had two snowstorms that we with issues that we were closed statistics are going to be affected so a day that we can get 100 people in or what have you um I'm all about building that up um and people are

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still going to get their time um you know as they would and I I go back to saying that you know if that Saturday was, you know, Veterans Day, we wouldn't be having this discussion. >> Yeah. >> And I see a holiday as a holiday. So,

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>> and you say this is still on the table for the negotiations. >> Yes. They're trying to clean it clean things up. Yes. >> Okay. Good. I don't think we should interfere with that by by changing the rules now. I think we should stick with what you're proposing

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>> because in essence that the you know folks that say oh the language in the contract says that we are closed on Friday well then technically the people who are scheduled for Saturday will work Saturday >> right >> that's you know when you get into the weeds

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>> really >> exactly exactly >> yeah so I mean the floaters is the the alternative the you know to for equity because that's what it's about >> equity issue but that's why

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contract are there so I think it's this this is on their level to solve it's not on >> I was going to say I feel like this is above our >> paper yes this needs to be hammered out >> if they weren't union be an entire different conversation but they are and so therefore the union and the negotiation should end this

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>> so I say we go with the status quo >> and so then I don't unless somebody wants to make a motion to change it right if we don't do anything then it just so unless anybody wants to make a motion to close on July 3rd then we can otherwise move on to the director's

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report. >> All right, Lightning. >> Hey, I have another meeting to go chair. So, >> I'm good. >> Well, I can see through the window here. >> I would like to offer a mint if anyone

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He's actually really good. >> It's like >> second I printed off my report. So, first off, I can say so >> there um there wasn't any statistical data um in the reports due to the change

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with Evergreen. Um, so it's basically there was only a couple of days of one month in there and we're still figuring out how to use um the reporting software from there. [snorts] Um, and unfortunately

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I think I left my reports on the desk. >> Did you do you want to go grab? So actually so if you want to you know >> I highlighted the point.

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>> It's fantastic. Thank you. Thank you. >> Um so just a few of the highlights of my report. Um so I did attend the town meeting which budget there was basically no discussion on which was great. Um so there were no issues with that. Um, as

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part of that, um, >> it's mostly Nibb first. >> I saw you on the other side of the room. Um, >> I'm not >> there. Um, was um

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the approval of the Samson fund, which what that did for us was um they allotted $3,000 for us to be used for fiscal 27 for music concerts. Um, so those concerts are going to be held on Sundays. Um, Sunday afternoon at 2 PM at

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the Council on Aging. Um, I already have I think until January of February [snorts] booked. Um, so we'll in the near future we'll have the flyers out with all the different um, performers. Um myself um

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[snorts] and Karen and Parker the teen librarian um we attended an ALA webinar on elevating public spaces universal design safety and community voice in a major library renovation. Literally this was about

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putting public spaces on the roof and it was out in Utah I believe it was. I can't remember the library's name, but it was it to me it was kind of scary, but it was beautiful library.

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Yeah, [laughter] >> that that is what the description says. >> That is what the description says. I mean, you walk up a walkway that doesn't have a Yeah, you're walking up a walkway that doesn't have railings on it that I

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saw as a skateboarding nuisance. Um so yeah but it did give us some some ideas and feedback for you know as we move forward with the back storage and things to look at and stuff. >> Um so I did um conduct a an interview for

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the reference librarian position. The search for the candid for candidates is still um underway. Um, as far as miscellaneous things, we're still working with migration issues on evergreen. Things are settling. Um, but there are still many known um,

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challenges um, with the um, vacancies of the reference librarian and the children's librarian. Um, I have spent some time planning and creating programs for the upcoming summer reading for adults. um as well as

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reaching out to vendors to provide um one-day events um i.e. a petting zoo, ma magician, what have you. Um in order to you know kind of offset the programming um you know we are going to have passive programming um

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throughout the week Lego club um STEM activities and things and you know continued story time with um you know volunteer staff. Um, as an update, I did hear back from [snorts] um, DATRA concerning the ask about um,

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them providing us service, shuttle service for the um, transporting students from the high school to the library. Um, they let me know that they are a they're not um, a private they have a public entity and

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not a public transportation company. So, we would have to look at a business like that for that purpose. >> Um, >> be arranged with the school bus program. >> I had wondered about that because I know so there is a

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>> rising tide drops their students off in your parking lot. >> I know because I pick one of them up frequently and drive them home. He's a kid in my church. So, >> yeah. If I wonder if there's a would you make the library like a a bus stop? >> That's what we're going to look into.

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>> More like a Think about late buses. >> Yeah. Or use the late bus before it becomes the late bus in that time frame that you have. >> Yeah. Yeah. >> Right. >> Um so as we're coming to a close of the

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fiscal year um obviously with the vacancies there were you know unspent funds. So um spent you know massive amounts for um the adult fiction, non-fiction, library things, video games, DVD, audio books and econt um so

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that we can meet the materials expenditure requirement. um also purchase some additional um museum passes um memberships. And then so as far as facilities, um the

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streets, trees, and parks have taken ownership of the tent that was in the back storage area as part of the pro process to clean out the back storage. um they they've utilized it for the Memorial Day cookout. Um but they've now taken ownership of it and it is stored

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um in the attic um at the um bond. Um I've been working with the facilities manager concerning the Adam Center HVAC system. Um we had an event there um the other day. It was toasty. We brought

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some large floors um fans over and it made the um temperature go up. So it went up to 84 degrees. Um so with that we are looking to shift programming and exhibits um in order to um you know kind

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of push things back and hopefully get repairs done as soon as as close to July one as possible. Uh see and this sat this Friday the um

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carpeting company will be in to replace the ceramic tiles that is at the entrance that were damaged um due to the canopy um disaster and

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the streets trees and parks along with um facility staff cleared off the ivy that had been growing on the side of the the summer street side of the building. Um it, you know, normally it's an amount that's decorative, but it reached the point that it was basically keeping the

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door >> Yeah, it was it was it was keeping the door closed. So when you attempted to exit, you couldn't um because there was so much of it building. >> Yeah, exactly. Um and then the last thing with that is received a letter

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from the board of health concerning an issue with the rats in the area. There was a list in the letter of you know potential causes. Um none of which we you know um would be involved in. The only recommendation based upon that is

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the shed that we have for recycling which I did inspect and there isn't any sign of that rats there um is to put some type of wiring on the bottom so that they don't burrow underneath and you know make homes out of them. But

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there is, you know, as I put it bold, there are no signs of them around or in the library and that that would just be a preventative measure. Um, so that's some of the highlights of my report. Um, so if there were any other questions

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with that, [laughter] next are the reports. Do anyone staff reports? Any updates from the foundation of friends? >> So the found the foundation actually

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does have a request um which would need a vote and it is for use of the Adam Center for a fundraising event for the library. It will be held um Friday, October 16th

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and um it is a battle of the books kind of trivia. So what they've done is um they're putting out a list of titles for um individual for teams or individuals to read and then in October for beginning now until then and then in

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October it will be a trivia night of um questions based upon those titles and um it's been popular in other communities um so they've you know borrowed the idea and trying it out at you know the atom

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And so um they've requested to use this space. Um there they have put in a request for um serving alcohol at the um at the venue. It is within the pol the building use policy of the atom center

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to allow that. Um all the staff are the foundation members from the library event. They are all tips certified. Um but I think the goal is to get an outside um you know proprietor to handle

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that. The thought being um from my previous conver attendance to the meetings would be that you could um you know reserve a table for 6 to 8. You can then have you know request the chuterie board um you know for an extra cost and

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then you know they would have wine or what have you um you [snorts] know provided. Um so the request is you know to authorize the um foundation use of the space and they are following these steps with requesting the liquor license

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from the board of selectman's office >> correct >> beyond the attending board member >> correct correct um so the the space of the Adam center with tables which this is will be a table setting is I believe

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it's 51 um individuals and um so there was a concern that that would limit you know how many people they could actually get but they >> wanted to keep it small for the first event and you know try to build on it

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you know and find a big >> idea if it sells out but then like build exactly you know >> so um if a motion can be made to approve the use of the Atom Center by the foundation um for Friday, October 16th.

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>> I would like to motion the foundation to be able to use the Atom Center for their uh event on October 15th. >> Uh 16th >> second. All in favor? >> All right. Fantastic. You'll be thrilled to know

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>> um bills. Excellent. >> Old business. >> Oh, I have something under here very quickly. We are entering the season of director ofation. Um, so the first step in the director evaluation process is done a self-ealuation. So in the meeting

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that includes um tonight anytime after that can be sent the evaluation form which you probably still has the template from last year. pages that will be filled out and then um next month we will be responsible for

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doing uh individual evaluations of Donald. You do not have obviously have to participate. This year is for observation. >> Okay. >> And any new business? The only thing I have new business is just um I had spoken to the town

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administrator in regards with the current um situation of the the vacancies at the library and with um trying to schedule programming. One of

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the challenges is is that um you know normally we do programming offsite. We use the font school. We use the council on aging. We use the atom center and with the um air conditioning not working at the atom

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center obviously that's not ideal to have a program we have some programs scheduled for the um council on aging and um the font school the rec department uses it the whole summer for you know some of their summer for their

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summer events um so we are limited so um what I've had to do is open up programming on Monday evenings, not the nights that the trustees meetings are, but the other basically the other other Mondays um in order to you know offer enrichment programs to

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the um you know to the community. Um, with that said, with my schedule of meetings, along with, you know, the programs along with the need to be on site as, you know, as we add like the children's programs on, you know, I I

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would end up being the, you know, contact person and working with the magician and what have you. Um, as far as facilitating the program and and stuff like that. Um, I had spoken to the town administrator that for the month of month of July and August that I

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informally work a 4-day week because that's how it's working out as far as long days. So, for example, this Thursday I have a members council meeting in Brainree at 10:00 and then I have an author visit at the COA Thursday

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night at 6 o'clock and that's going to run until 6:00 to 8. So we have sort of strategically not planned anything for Fridays in order to keep the need you know light for that day as far as

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coverage but everything else is compacted into those other days and you know with you know people taking you know today I got requests for next time off for next week and which is going to change you know shifts um you know Nick has been covering reference a lot and

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and stuff like that. Um so in order to make sure that the bulk of the schedule is covered with um you know with the proper staffing that ideally the 4 day week you know would

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you know work obviously I do have Saturday program scheduled um we're going to have an antiques appraiser in we have the concerts that are going to be Sundays so it is fluid it is not you know Um and it's not permanent um as I

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am not a proponent of um 4-day work weeks but in order to you know because then if if it's not you know allowed um you know if there are concerns with it which I totally would understand you know then I have to kind of relook at what we're offering um you know because

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basically I'm trying not to burn myself out and you know the short of it is >> you still get still put in your 40 basically. Yeah, >> that makes sense. But you find to hire and don't have to do that. >> Exactly. Exactly. And that will be the beauty of it. You know, I mean, I say

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that, you know, say this now, but it could be the second week in July. We have people and >> it's over. >> Then it's over Monday through Friday, you know, not responsible for these other things. And yeah, >> makes sense to me.

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>> We don't have to. >> No. >> Well, I'm just gonna >> Yeah. transparency. Transparent leadership is going on. Depends what that is. >> So, if that's everything, we can take a motion to end our meeting. Longest

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>> I move we adjourn at 7:29 p.m. >> Second. >> All in favor? I. All right.