All right. So, we'll call the meeting to order. At uh 519, we have no uh past minutes to review. So, we move right into um funding and fundraising. Um we have update on the tax information or
something on that. >> Trisha got one and she has it and it's Thank you. Oh, >> that was that for the uh >> that was for the donations. Yeah. So, we have that if anybody needs it. I have, >> you know, >> I have it so people can, you know, and
I've sent it out to a few people. Um, one of the donations requests, you do it online and they require it. >> Actually, a couple of them. Thank you. >> So, um, funding and fundraising. I don't have anything new other than merchandise
sales. Anybody else? >> Um, I reached out to Carol um the accountant today um she called it the 300th anniversary trust fund but I think that's the carryover from the 250 y the balance is 43,890
>> I can I'll forward it to you uh 43,89279 um and the official 300th account she calls it a gift donation account is 5,50 and That's from all the checks that I've started receiving. >> Okay.
>> And I reached out to and maybe you already knew that I didn't recreation about how how I get the money over to our account once. >> I did not I was actually that was a question that I did have. I'm glad. >> Yeah. Um Brandy just said um it happens
after the event. So she gave me a form. I just have to fill it out, tell them where to put the money. Okay. All right. So, moving on to um merchandise. Um we did sales at the uh 42nd um brewery kickoff with the 100 book
committee and we did sales at luminaries and um I know there was a lot of private sales people had reached out for stuff for Christmas presents and stuff and I believe most of that $5,000 is from merchandise sales. >> So, we've been doing really well. Oh, and also um at the civil
>> civil. Yeah, we did almost 400 there, too. >> There was one other I couldn't remember. >> Y >> great. >> So, nice job, everyone. Thank you. >> Ornaments. Um we're still looking for a local artist. Um
>> I've had to give up. That's okay. >> What do you What are you looking for? I just I'm like, are these You're looking for someone to draw something and then that's put on an ornament or are they drawing on the ornament?
>> I was looking for something special. So, uh, we can easily order like bulbs with a picture on it, right? I was looking for maybe a local artist if they wanted to paint, if they carve, what, what have you. So I didn't have a specific kind in
mind, just something that was like maybe smaller scale, you know, we only set maybe we would just sell 300 or something like limited, you know, rather than the mass-produced stuff you can get online anywhere, >> right? But, you know, >> I wanted them for my homeowners. But I
think what I will do since we have so much merchandise, if we have books left over, give each of them a book for their home or >> I don't think there's going to be books left over. >> The books aren't ours. >> Update on that. >> No, I would I would buy them with the money that we take in. I just thought, well, is there something else maybe that
I could a blanket or I mean, if there's >> blankets are popular, too. >> Yeah. >> I was just saying I have a meeting tomorrow, another meeting tomorrow for the arts festival. you have a lot of artists in this town. I just I mean I don't want to just put out something because then you're going to get 14,000 calls about it, but like
>> how can how can this committee my committee help you find the right person to do that? Um I would say someone who's willing to produce why don't we say 300 ornaments, >> right? >> Um >> and by
they would have to >> So they're hand painted? No, they don't have to be hand painted. They could be painted. They could be carved. They could be um >> Do any of you have any? >> I bought one. I have a font school one and it's in the original container.
Yeah. >> So, I can look and see who produced it and then see if I think John was actually >> We have six of those. >> Yeah, we have six. >> That's part of our auction >> for the >> Oh, okay. Original containers as well. >> So, that did them. I don't know who they
used. Look at the boxes. >> I did. I researched it. They're out of business. >> Right. So, and that's something of them >> that that's something that we could we could order online >> and and do something similar to that. >> But you're looking for something like very unique and special.
>> Yes. >> And 300 of them. >> Okay. I mean, I don't know, but I can I can ask the committee tomorrow. Yeah. >> Because one of the people on the committee is Charlie Sarrento, who knows everybody. Okay. >> And he might have some idea. I'm sure he'll have ideas. He's never doesn't have ideas. But um and I'm not saying
that they're going to come up with something that's going to be right, but it you know, as we're looking to, you know, a lot of artists have been reaching out. They've been hearing about they want to find it. >> Absolutely. >> So, it's through the network. If I can put that we're looking for someone to make a proposal for 300 very unique
ornaments. >> Even Charlie himself. >> Even Charlie himself. When would When do you want to start selling them? >> Not like we could do pre-orders. >> Yeah. >> But I would want want to have them in hand probably by October. Oh yeah. >> Right. >> So, um
>> yeah, I I think that's totally doable. >> And if someone we we could >> I would say we would need to know by May that if we don't have that in place, then we can go ahead and do like an online order if we want to. >> And are you open like do you want a ball
or do you are you open to them like kind of devising something that's reproducible? But >> Right. Like one of one of my thoughts was like reproduce our town sale with the anchor, >> you know. The other idea is the Reed is also celebrating their 100th anniversary this year. >> Okay.
>> Tie it into that. >> You know, it's also the, you know, >> America's like 250. >> Like there's a lot. >> Why don't I see if I can get a couple interested people and then maybe they can reach out to you and just have a conversation. >> That'd be great. >> And talk about what they can do and you
can talk about what you want and then maybe get somewhere. Absolutely. >> I think we have a little window here to make that happen. >> Okay. Yeah, >> if we can. >> What about putting out like a a contest, you know, to uh >> design
>> design uh your your picture will be put on, >> you know, >> right? Right. Yeah. >> I would need to That's the other thing is finding a vendor to to do it. I I've I've talked to a couple of different, you know, mass producing vendors that might be able to do something like that.
you kind of customize. So, um that would be a really cool idea, but I just my bandwidth is going to run pretty tight come elections. So, >> so May I'll be like out of pocket. I want to know that it's, you know, we
know what we're doing by, you know, >> the end of April. >> So, >> another thing I was because I was thinking of a contest, too. We did a contest. There's one of the We're going to have the art show. We're going to have one venue is just going to be for the or amateur artists or like school kids, middle school, there's so many
good artists in the schools. >> I know contest in the schools might be cool, too. >> But let me Yeah, I would say if you want to chase that idea down, too. That's a great one. But I'll talk to Charlie. >> Good community involvement. >> Absolutely. You know, the library has done
>> they've done some competitions or stuff like that, I think. Right. Mhm. >> Um I don't know who ran them there, but they would be a good resource. I don't know. >> Okay. Well, I'll I'll talk I'll bring this up in our meeting tomorrow night and I'll let you know what I hear. >> Thank you. >> Yeah.
>> Um so, with merchandise as well, um I don't know if everyone got to see it. Uh with our last batch, we did get some new items. Um we got blankets, which are sold out. Um we got two different types of bags. We got some uh knit hats, which sold very well as well. Um, the blankets, uh, they are now on the
website, so you can order them. And they are also in, um, black and blue. They only came in red and gray before, so now there's four colors. Um, I am in the process of trying to get more ordered. I was going to do five of each. Um, I know we wanted possibly one for a prize at
the And then if you need some fuller >> Yeah. What is the price? >> Um, they are 50. >> They're 50 for us to sell, 40 for us to purchase. >> Oh, perfect. I could get 10. I can just I'm sure I have them. >> Um, so I can put it in order. Uh, I'm going to be doing it within the next day
or two. I'm waiting to find out the time. >> I don't I with the book maybe the people who've already bought them that are in the house tour, but but the blankets, even if they have one, they could use another one. You know what I'm saying? So, I think the blankets might be a safer bet. >> Okay. So, I can I can order a lot of um
>> Well, I don't I would say 10, but I don't >> Do you want to do just one color to give away? Yes. >> What color would you like? >> Navy. >> The navy. No question. >> Has there been a lot of online sales through the company?
>> Yes, a lot more around Christmas time. Yeah. >> Um but we've definitely done more sales than >> Yeah. online. >> Yeah. Good. Good. >> Anything else with merchants? >> I probably should check with my committee on that. I mean, I made a unilateral decision, but um I think they'd be okay with it. I think so.
Okay. I mean, this time we I can wait to order those if you want, but I'm gonna be placing it. >> Wait until I I haven't had a meeting this year with my committee yet. So, >> yeah, I should include this. >> Do we need to promote merchandise sales more?
>> Um, yeah, we >> or is it doing is it doing well on it? >> It's doing well, but there is going to be some we're going to have left over and stuff. And I know um some of the idea was the t-shirts and stuff like that that we have left over, they'll be using as prizes during the home day. >> Yeah. I also think that I could have at
one of my houses have the merchandise available so when people go through especially I'm thinking Carol >> that's right they could be at >> cent and we'll certainly sell them at the art show in May like the festival at the end totally have a table
>> mine's like the last event of the year so whatever you have left you might >> oh right right you know it's the last townwide event So >> yeah, >> you'll know better if you have much lefto. >> Um so
is completely updated. I know you had asked again about um the date the 16th or the 27th. It's definitely the 27th that we're doing. I think that's on there now, right? >> Yeah. >> Okay. Um All right. So working groups. Um Paul, you want to go first?
>> Yes. Lot going on. getting close. Um, so as of today, I checked you fully left. Uh, we have 103 signed up for the So we are over the halfway point. So really excited about that. >> That it was at 50 like two days ago. >> Yeah. Well, this includes the ones that
I've sold. Well, there'll be 104 now. >> Uh, 42 43. >> Okay. Would you tell me again I hate to hate to be redundant but where people can get the tickets simply because my garden club I want >> absolutely >> we can go online through the wreck
but I want to be sure okay my wreck >> online with or here we go or you can call me and a lot of people have reached out to me one woman called she says she I couldn't figure out the the site so she
I I just signed up for baseball. >> Oh no. I was like, well, don't come in a baseball department. They want you to have a username. That's why it's tricky. It's not easy for people who aren't familiar. >> Is there anybody Have you already sent
out a digital copy of that flyer because I want to add that to my news my week. >> I will. Absolutely. Yeah. Be great. >> I'll email you. Um >> yeah, just minister kingstonu.org. Y >> because I'll put that in the newsletter even tomorrow >> and it'll run, you know, till the end of
>> this which said you can keep >> Yep, you can keep that. I have plenty. Um on Friday I'm gonna stuff 600 bulletins at St. Joseph's. >> Oh, great. >> Um so that's going to get out there and hopefully we'll get a lot of >> Kingston Ma will get a lot of calls on
that. um you know at least the people can hang it up and be like oh yeah this is throughout the year and you know you know however else we can do it but >> um so anyway so we're um we're more than halfway because our 200 is our cutoff um
for >> online >> well four no yeah total total because the capacity is 223 okay >> the capacity is 223 so I'm kind of including us too >> not not in that 200 200. So 200 plus
whoever's going to volunteer and you know extra people. >> Um so if it's full at 200 then we'll cut it off. Otherwise I think like maybe January 26 will cut it off. Um >> I guess I mean I have a call in to Mark
find out exactly when he needs the um the headcount for the food and everything. So >> usually it's like three days before I think. So true. Yeah. He called me back, but I missed his call and then he missed my call. So hopefully I can connect with him tomorrow because I have a lot of
questions for him. >> Um so yeah, so that's that's exciting. You know, got a lot of I guess my question is and John and I were talking briefly. Um >> if somebody if we're at I mean I said no walk-ins, but if somebody does show up
that didn't buy a ticket, if we're not at capacity, I think I'll accept it. Otherwise, I I can't, you know, I'm going to have to depend on the food. You could you could do it for a couple people, but you couldn't let 10 new people if you were to get numbers of food.
>> Yeah. And you know, for the capacity for the building, I don't want to overdo that either for >> No. And you know, I I Yeah, it's >> I wouldn't want to. Yeah. >> Yeah. I'm not >> people come to the door, there probably that many people got sick and couldn't come.
>> Yeah. Absolutely. It works both ways. Right. Right. >> Absolutely. >> Um >> Yeah. So that's I think we need to with everybody's help really kind of >> push it >> Facebook your every place you can you
know just really kind of say okay listen it's coming up ticket sales are going fast you know >> um it's too late >> yeah before it's too late people are excited you know they're like uh they'll read their invitation they're like um is this formal what do you mean by formal I
said well I'm wearing a gown they're like oh really My husband's like, "I don't have a tux." I'm like, "You do not have to get in formal." >> You know, if if somebody if their if their idea of formal is, you know, uh,
you know, >> come in jeans. >> Yeah. I mean, if that's their idea of formal, then that's perfect. You know, whatever. And if they show up in jeans, they show up in jeans. If you're comfortable like >> Yeah. But um so the donations are
rolling in and um we have like 30 plus so and I'm going to follow up this week and um you know just touch base. So the ones that I that said yes you know reach out to me after the holidays and see what I get there. Um the ones that I did
reach out to I'm going to just reach out to again and say you know I dropped this off at your you know company. If you're still interested let me know. Um, so >> so by 30 plus donations that is items in the silent auction >> or both. So some of them are monetary
donations, some are like a $50 gift card. I mean I really can't put that as a silent auction because it is what >> but we might do baskets or something. >> Baskets. Yep. Like so there'll be you know we'll have um raffle tickets. You know have to to get I think you said you had tickets.
>> I believe I did before I leave. >> Yeah. I have blue I think we need three. three because what I want to do and it's question that I'm going to ask Mark beaten um when people sign in I want to give them a drink ticket so that they have a ticket to get a drink you know it's a complimentary drink um so I have
to find out from him how that's going to go how it works you know um so like a ticket for the drink a ticket for the 50/50 and a ticket for the raffle items um I have blue ones >> okay so >> if I have them they're red >> okay perfect three different colors
would be Oh, and and again, we can order from WB Mason from our office >> and charge it to the account. So, if you were going to get put together a list of anything you needed. >> I do have a list. >> Okay. So, you can get that to me.
>> Well, I do have a list, but may not have a list of kind of items that we're going to need. Um, I know you said you could get a podium. >> Yep. >> Does the podium have a mic? >> Uh, it does not. Um there's one here. Um
>> yeah, that is um I want to run it by Sarah because it's the she's the only veterans is the only one who ever uses it. >> Yeah. >> Yeah. But I think >> Okay. >> I can't imagine why. >> I think you could ask. >> I have a voice amplifier. I wouldn't you
know. >> Well, I don't want Jan Guidaboni to have to hold a microphone reading. >> She can put it around one out front for >> That's what I was talking about. Yeah, for like public events, >> right? That's just it's usually
>> probably anything at the place. >> No, >> they don't. Okay. >> No, I already checked. >> Um, do they have the do they have the town seal on that podium? >> We do have a podium with the town seal. Okay. >> Um, >> is that portable? >> That I'll go. I think there's one we
have one that we use all the time, but then I think there's one in the closet. Yeah, >> that would be beautiful. Yeah. >> Um, thank you for checking that cuz I mean that would be good if it has the town seal. If it didn't have the town seal, I was thinking about getting from
like we print a a sign that goes right on the podium with our 300 logo, you know, on but that's good if it has the the seal. Um, >> easels out. Um, easels, I think, because we have a
lot of um art. Do you have any easels? >> We got some. >> Okay. >> A couple. Um, yeah, maybe. Not a lot. Not a lot. And not They're all different. Yeah. >> Yeah. Because we have some We have some art. Okay. Wait till you see the first. She gave it to me today.
>> Beautiful. The first parish church >> in the pastel. >> Oh, wow. >> It is absolutely beautiful. It's framed. Beautiful. >> How many eagles do you need? >> I once I find out exactly the donations, then I'll know. Um I have at least
four art pieces. One of them is a tabletop one, which I have I can do an easel for that. That's fine. Um but there might be other things other than paintings we can put on the easel. Um >> there's also some in our archives closet. I just realized that Tom Vendetti, I'm sure, wouldn't mind if we
use for this. Let you tell us what you need and we'll figure out what we can do. >> Some of my easels are super rickety. >> Yeah, I we have one for elections that barely hold >> like you fall over. So like that's but if I have stronger ones that are, you know,
>> I'll be happy to share them. >> I'm thinking like maybe 10 at the most. >> Okay. >> Do you have some with them next week so I can >> I'll check with Sue over at Rack and see if there's anything there too. >> Okay. I think Ken said he might have a few too
>> at Hope votes I think. >> Uh >> oh. Did you guys see this? This is going to be Don got um we have um little displays for the coins that come >> too. Nice. >> Cool.
>> Um and Shana got the tree. Thank you for our ornaments. Um raffle tickets. there. Um, so the the sales that are happening, if people buy 10 tickets or more, I'm saying they can have a table. >> I mean, tickets are more,
>> but that one one person has to purchase all 10. >> Yes. And I I don't know if you saw that email. Yeah. So, somebody had asked and they said, >> uh, bunch of my friends ordered tickets. Can we get a table? And I'm like, I can't hold tables. There's going to be limited tables as it is. But if you had bought
>> 10 10 seats, then yes, I would do. There's two um two people that have >> table. >> Yeah, she's with Jim Frell. Yeah. So Jim sent in 10 people. Yeah. Yeah. So that worked out good.
>> Um the drink ticket supplies. Um, so if are all the supplies that we may need going to go through your WD Mason account or should I like make a motion to spend,
I don't know, $200 on possible supplies that like I'm going to need tape. I'm going to need maybe clipboards. I'm going to maybe need Do I need to make the motion to do that? >> Yeah, we still have we still have to do the expenditure, right? So, yeah. So, why don't you make a motion a little bit above what you think you'll need and
then >> Okay. >> I think I think $200 is >> good for like >> different supplies. So, I uh make a motion to >> Sorry, did you check with we print today? Do you were you going to make copies to want to add that price as well?
>> So, I did ask about the program. Thank you, Jana, for for taking that on. Um I'm not sure where you got with the program. >> Yeah. as far as designing. I know you reached out to >> um so I called Reprint today and I just said, you know, >> what do you think about a program? This
is kind of what we're doing. Um and they said, um probably about $300 to $400 and it would cover 300 copies set up um to to do that. Yeah, I think it was like three or $400. It was kind of hard
to >> because we don't know exactly. I said just list the donors. We're not going to have uh like copies of their, you know, their um you know, logos or anything like that. We're just going to have um a
list of names. Uh well, I actually what I think I I mean, I'm not even sure of what is on a program. I'm assuming you would have Okay, let's table program conversation because you were making a motion to spend money. So if you think it's $300 to $400 for the program and
then $200 for supplies, so it's a total of 600 or do we want to go up to 700? >> Better to be safe than sorry, right? So >> you don't have to spend that, but you >> So I make a motion to spend up to $700
on various supplies and needed for the gala. >> I second. >> Second. Right. Any discussion? All right. All in favor? Oppos? Okay. Sorry. >> That's okay. Nope. Nope. Nope. Good. You
need to keep me on track because I got a lot going on in his head. >> Um, >> programs. We can talk about programs at a working group meeting, I think, because I think there's a lot of details there that we don't all have to >> Yeah, there is time tonight. >> There is. >> Um, so
how about you? Do you have your list of >> the assignments? Yes. Yes. So, I guess I need to know who is coming as volunteers or like obviously our guest speaker is not gonna, you know, she's coming, our DJ. Um I have you and Kristen.
>> Um Trisha, you're coming. Y >> um I have me, my daughter's gonna uh uh going to be at the registration. >> So, who here is coming? Raise your hand. >> Yeah, we're all >> I'm coming. So, and you can just tell us, too. >> Oh, well, actually.
and what time you want us to be there. >> Well, I have a call in to Mark to find out if we can set up a day before. So, I guess some of the assignments that I have are um registration tables. Cashier is going to be uh Kristen Bartlett. She's going to be solely cash. So,
she'll be taking care of each individual, you know, cash with a 50/50 cash. Yeah. Yeah. >> Does she need help with that or do you think one person is enough? >> I would have a runner. >> Yeah. Yeah. Yeah, you need runner bringing stuff back and forth, but as far as if she's at a set location, she
she's fine doing that. Yeah. >> Okay. Um, so runners, I figured we'd probably need uh people to sell raffle tickets. >> I'd like to even set up after the registration, those people, two people that at the registration table
sit at the table to buy raffle tickets. >> Um, so we need Yeah. people to sell raffle tickets. uh greeters, floaters kind of hanging out if you have any questions or if something needs to be done like oh can you like just to kind of acute people to
to do that. >> Okay. So, who wants to be at the registration table? >> I do. I like doing registration. Excellent. >> And just FYI, I'm out of town the week before this event. I come back on the day before. >> Excellent timing, I know, but it's a conference that I to go to. But I'll be back Friday night and I'll be there to
be there whatever time you need me on Saturday. But yeah, I like doing registration. I get to meet everybody. >> Yes. Great. I think um I think I think few people doing that would be good. >> Yeah. >> Um so um raffle ticket sellers >> walking around.
>> Walking around. Yeah, >> I could do that. >> Jill the third. >> Third or what? >> Third. >> No pour yet. >> Not yet a while. >> Oh, don't even say that in front of his mother.
>> Is that right? They lose their mind. >> Um, greeters, bloaters. John, can I put you in? Okay. >> Because I think that you would be, you know, I think, you know, if we kind of people come in and they have questions like you can kind of guide
them along. Um, and then so as far as the silent auction and the raffle tickets, so the silent auction, I think it'll be my guess is while we're running the silent auction, it's like, okay, you
know what? These are the people that uh, you know, we'll pull a raffle ticket for the raffles, not the silent auction, the raffles. >> We're we're making assignments still. >> Okay. Well, that's Yeah. No, no, no. That's what it was. describing the job. >> Yeah, exactly. Exactly.
>> So, silent auction is the job. >> Silent auction would Yes. would be to uh deliver take their ticket, deliver their gift or whatever they bid on. Yeah. >> So, those are being announced there. >> Yeah. >> Yeah. >> Yeah. I'm not taking anything home. I want everything to
>> No, that's good. I think that's >> Well, I think you also need people to help you set up the silent auction. >> Yes. >> You know what I mean? There's a lot of jobs that go into silent op that that are just set up >> that just set up. >> All right. That'll be under set before
the event. >> I'm hoping it'll Yes, definitely. >> And hope. >> Yeah, I'll before set up. >> Yeah. So, I'll put Trisha. You said Yep. Trisha, Janna. Yep. >> John, >> me. Pauline, I think because we're going to
hang the banner, right? And the podium, the banner. Um I can also get if we can find a spot for I can get one of the um signs that are going under the street signs. >> Oh, beautiful larger one. We can do that as well. >> Yeah. >> What time are you doing set up that day?
Do you know yet? >> I don't know. >> Time me up. I'll be there for I'll do it, too. >> Okay. >> I would say so it starts at what time? >> 6 p.m. >> All right. So, we're going to want to be there like noon. Well, if we can Friday.
>> Hopefully Friday. >> Hopefully Friday. >> Okay. >> Hopefully Friday. I hope because that would be the best. >> Um but in our working group, we'll have to figure out um we have to dis figure out the displaying of the which is
something we have to so on the setup crew myself, Trish, John, Paula, and Colleen. >> Emily and Joe. >> Emily. >> But I will be there Friday. >> Okay. Yeah. Not Friday. >> Sure. They would be. Yeah. That'll be their day up and not the day before. >> Don't you need someone to check in when
people come in? >> Um Emily and my daughter is going to do the check. Yeah. >> What's your daughter's name? >> Rachel. >> Oh, that's registration. >> So, for raffles, will you have like Joe walking around? You're also going to have a table where people can go up to the table.
>> I'd like to do this if Okay. Like the same people that were at the registration desk. >> Yeah. >> Are now because the registration will be done. they can sell the you be at the table people. >> I I would say with if you're having like 200 people all come within 15 minutes, you're going to want people just
checking in. >> Oh, that's right next to them. You want two people doing raffles. >> Yeah. >> Not the same people checking in and selling the raffle. >> She was saying that we would sell raffle tickets once most people are arrived, right? our duties will transform to >> but at like
5:45 to like 6:30 you're gonna want just >> people at that table >> but having another table next to it with people selling raffle tickets so as people get in they get their drink ticket they're like oh raffle tickets not be a bad idea >> and that could be where we display who the winners were they silent on auction
>> yeah absolutely yep absolutely um but we definitely need people to sell throughout the night Yeah. So, I don't know who wants to uh to do that, but we can we can come back to it. >> Well, if we have a table for at least
the first hour, maybe then we as people are regime, they can see that table right there. Go get your raffle tickets. Like I we can point them in that direction like a destination. >> Yeah. Because you can make an announcement that you know raffle ticket sales are closing in 15 minutes to the table
>> and then your rors can walk around and sell to people who didn't go to that table, too. Yeah. >> Giving them multiple opportunities, >> right? >> So, yeah. So, yeah, we just need to have people walking around selling.
>> Do that if you want. >> Yeah. >> Oh, yeah. >> So, Christine and Joe B. >> I bet Mish would do it, too. >> Yeah, Mish. I'm not sure if she's coming, but um I think like um
um I don't know if any of the Lions Club are coming, but I know they've been Yeah. Yeah. Look, I'm asking you like, "Wait a minute." >> Yeah. >> Well, I don't know if um Jed's son, he's I think one of the officers I think I think so.
>> Yeah, Mark. Mark, he is coming. >> Okay. I could ask him if uh if he hasn't and then if he is coming I can just not charge him, you know, give him his money back because he did sign up. >> Um I can be like floer.
>> Yeah. >> And we can tweak it more too. There might be more people that'll be like, "Oh, Colleen's pretty much in charge of silent auction, right? But she might want like another person." >> Yep. Yeah, cuz I'm you know and unfortunately
she took a fall. >> No. Yeah, she's on the men though, but she took a fall at work and she did something to her thumb and her knee and she hit her head. She's okay thankfully. Yeah. So like no, >> I know. I know.
>> Registration table. Emily and Rachel cashier and Kristen. >> Yeah. If there is someone else, she can they can go with her. or if she needs something, I'd be happy to do that. So, if she needs >> more ones, more bills or so, you know,
I'll be happy. >> And I'll take you off the raffle sales. I'll put you on the cashier. >> Okay, great. Whatever. And you can just tell, you know, like you need someone to get something, you know, tell me. Yeah, >> I think we should suck Andrea into
selling apples about it. >> Well, Andrea would be great, right? >> Um love to give her my spot. >> No, that's going to be a competition between mother and son. Who can tell the mother >> together then be fine?
>> No, you have to be you have to be opposite ends. >> Sounds great to me. >> So, no disrespect meant, right? >> No disrespect. We're both very competitive, which could be beneficial. >> Working. Yeah.
>> So, John's a greeter. Um, and I'll do floating running during the event. >> Colleen's in charge of the silent auction setup. You've got me, Trish, John, and Paula, Emily. Day of
um, what other jobs? Any other clean up? Clean up. >> Yeah, I'll pay for that. Yeah, >> I'll just say all. >> Yeah, >> we can all sit down and have a nice glass of wine after >> my favorite part of clean up.
Yeah. Yeah. Um >> is that it? Is that all the jobs you needed done? >> Unless you can think of other ones. >> I think that's pretty well covered, >> right? Tell us what to do >> and during the course of the night it shifts.
>> Right. Exactly. Exactly. >> Yeah. >> So, uh who's your MC? Me. Okay. So, you'll announce winners of the auction and all that. >> Yep. >> Okay. >> Yeah. >> Oh, actually, I kind of did a little,
you know, like a little run and um I um I reached out to Kathy Linatra. I asked her if she'd like to say a few words. Um she said, "Sure, if there's time." Um also, John had mentioned the select board chairman. >> I don't know if any of the select signed up if >> I have no idea.
>> We should probably offer >> Don gone. Done. Yeah, Don had to leave. >> Um, I'll ask him. >> Okay. Y >> Yeah, if it's He doesn't have to. I would say two minutes at the most because I want to keep it um kind of I
don't want it to be all about speeches and talking and you know what I mean? Like I want to keep it fun and yeah, socialize. So, >> got it. Um yeah, that would be great. And I think >> that might be where rather than making them make a speech, they could help
present like silent auction winners or announce the 50/50 raffle >> because we have Jan already speaking. >> Yep. >> So, >> she's not going to do >> we want it to be a party. We want it to be a g, right? We don't want it to be a sit and listen to people talk,
>> right? But at the same time, you know, like, you know, celebrate why we're here. You know what I mean? >> Right. That's why Jan's really important and I'd like for her to be the highlight at the family. >> Definitely. >> So to give other, you know, important people in town to like >> Yeah.
>> honor of >> Yeah. Yeah. >> announcing the winners at an event like this >> introducing Jan. >> I have putting I'm doing a I could actually That's a good idea. I could have either selectman or or um >> Yes. >> Kathy >> do the um
>> introduce Dan. That's a great idea because it's an honor for them and it's an honor for >> Jan. Yeah. Yeah. >> That would be good. Okay. >> Thank >> that is it. Unless
>> so if anybody has anything that we can start collecting it here. I have space up in the attic if you store it. So if donations are coming in or you like I have this for the for the gala. Yeah. >> We can store it here. >> So I have them all at my house. Um,
>> if that's easier than just keeping it there. >> Well, I mean, if it starts to get too much, um, and my cats start attacking it, then >> I'll bring it in. >> Right. A lot of it's small. It's like don't It's like a gift card or a gift
certificate. So, okay. It's good stuff like that. >> So, when but when are you putting together like are you putting stuff together in baskets? >> Well, that we should discuss at our our next meeting. So before we leave, I just want to find out what your availability
is like. Maybe next week a cup would be good. >> Or the weekend. It doesn't matter. I'm open. >> All right. Anything else on the gall? >> I think so. Three weeks away. >> Um Emily, anything on the show?
>> Our next meeting is tomorrow. Okay. >> So the timing is excellent. Um but no, we're good. We're our committee's grown a little bit. We've got like six people now and uh you know I'll have more updates at the next meeting but yeah things are chugging right along. >> Okay. >> Yeah.
>> Um and I didn't know if you were going to u talk about it so I didn't bring it up under um fundraising but um the cultural committee um has money and they're going to be giving uh just over $1,700 for the
>> show. That's crazy. No, >> I hadn't heard yet. Well, you have >> council. That's very exciting. That's what we asked for, I think. >> Okay, good. >> Can I tell the committee tomorrow? >> You can. Yes. >> Okay. Can I tell the
>> comm I think I think I know. >> Yeah, you'll get an official if you want to wait till you get But yeah, >> okay. I'll just tell them I heard a rumor. >> Thank you. Thank you. Um,
so the proclamation, I don't have anything more on that yet. Um, >> you did say we did confirm the date. >> It is. Yes, it's going to be the 27th just because we're kind of split. Well, we we weren't sure of the official date. Um, and then the 16th was the actual date of the corporation, but the 28th
was the first obvious reason we stayed with the 27th. >> John, it's your Kushman. >> Hey, Will. How are you? >> Good. I can't talk for long, but I just want to advise you that that I can record the proclamation as well. >> Okay, that sounds good. Um,
>> and I did give and I give Jen some information. I'll have a video recording the video recordings. >> I have it right here. So, um, that's some good information and as soon as we get a parade group, >> um, it will help you to to figure out which one which way to go. Okay.
>> Okay. Thank you. Have a nice one. I have to get back in that B. Right. >> Thanks, Will. >> So, actually, that leads right into the parade. Um, so, uh, Will is going to be doing, um, some, um, videography for us
for the parade. Um, we're still waiting to figure out what the parade route is. I did get, uh, another, uh, contact from, um, Kathy Latra's office for the MBTA, reach out to them. Still haven't heard anything. So, Uh we do have a
meeting next Saturday um uh sorry next week for the um parade group. So uh we'll probably uh finalize the route at that point and probably won't go over the tracks. >> Yeah. >> Which will be good anyway because I think we need to have shorter just because of the weather. >> Right. So do you need state permission
for are you on three? >> Yeah. So we're going to need um >> are you do that deal with that? >> Yeah, there's a there's a form we have to fill out. I got to do that, but I was checking to see if there's any gold track through the MBTA, separate organization, but >> again, I've been getting ghosted from several different people. So, we're just
going to change it. Um, it'll be probably very similar to the Memorial Day parade, but just switched up a little bit. >> Okay. >> Um, and it'll probably end around town hall. Um, so we have a grand stand. >> Okay. That's what that was one one of Will's big questions. >> Yep. I I saw that. >> Yeah. Okay.
So I uh I should have more information on that the next meeting because I said we'll have our meeting next week. >> So will you have like risers like actually you're thinking about >> we're looking to get some sort of um like bleacher seating or something there. Okay. >> Awesome.
>> What does Olly use for the uh Plymouth? >> Um he's invited to come so I was going to speak to him about that and see if he has anything available or school has anything available. I know they have been like in the gym but I don't think those can come out of the gym. So, I don't know if they have anything for >> because he has he has one set up for the
parade, doesn't it? >> The like a grand. >> Yeah. Yeah. Something like that. Reaches. Yeah. So, um I don't know if he has an option to get that. That would be great. >> So, old home day. Uh Mike is not available today. Um but I did want to
bring up the fireworks. So, um, a couple meetings ago, we did discuss, uh, either fireworks or, uh, the drone show. Um, the drone show is going to be upwards of $50,000. So, the two proposals we have for the fireworks, um, from, uh, one of
the companies was, uh, $25,000, and that is um, approximately 3,000 shots, meaning 3,000 um, fireworks that they shoot off. Um that doesn't mean individ some some of them are three or four that make one
firework. Um but the 3,000 shots that's no music. Um so again that's approximately 25 u,000 and then $35,000 is 41 um 100 shots and it's um also coordinated with music.
>> Um so I would like to >> I've never seen them with music before. >> Yeah. >> Oh, really? >> No. Like Boston Pod. That's the thing. like fourth of July. It's really cool. >> It's very moving and stirring because like you're like hearing like this, you
know, America the Beautiful dance with with the music. >> Oh, yeah. It's really cool. >> C. Well, hey, it's still cheaper than a drone show. >> Yeah. So, I know right now we have um any the trust fund from the either the 275th or
the two 50th is 43, you know, almost 44,000 and then we have the 5,000 for merchandise sales. Um we should be getting more money afterwards from the silent auction and what we make at the gala. Um some money from the art show, stuff like that. Um, so this I think is
going to be our largest expenditure, but I I would like to do the the show with the music. Um, though I'd like to make a motion that um allows us to spend upwards of $35,000 so I can get um quotes from other companies.
>> I'll second that. >> Any discussion? >> I support that idea. >> I think we um we ruled out the the drone show before. So, um I think this is our best option. Um so, all right. So, hearing no other discussion, um all in
favor of spending upwards of $35,000 um to be able to get quotes for fireworks. All >> in favor? >> I opposed. Okay. Thank you. >> Forward with >> the town insurance company was in well a
month or two ago, they asked about if we do fireworks. So, I had mentioned it. So he just said when it's time to come like he'll do a rider or whatever. >> Oh, okay. >> So just Yeah. So that will um that will just go out to the companies. Um there will be
some other expenditures and I'll bring those up at the time. Like I said, um well, I think Mike will be bringing up the police details for the old home day, but they'll carry over the fireworks. We will need to have fire uh fire department details. They'll have to be all day because as soon as the fireworks arrive on scene, there have to be three
firefighters in a truck on scene all day till after they're shut off. Um and then there's permits um with the fire department which I believe will be waved. Not worried about that. Um there may be state permits. So there'll be some more expenditures above and beyond that, but I just wanted to get the the
base out so I can get the quotes so we can move forward. Um yeah, so that's all I had with the uh Mike had nothing else right now with the vote home day. Um so moving on. Um anything with the house? >> Uh I haven't had my meeting this year.
So we will be meeting probably next week in between this meeting and your second meeting in January. Uh what we had discussed I've discussed individually with some of my committee members. Um, Pine Dubis wants to be part of it and it isn't like it's a house tour thing, but she does have the oldest shipyard in her
country. So, I think it's important that it be part of our house tour. >> So, we will that and the Arms House I told you about last time, too. She lives in the same vicinity. So, when we do the booklet, we will list those things. The Bradford House, I'll tell you about the Bradford House in a minute. Bradford
House, Arms House, and the Jones River uh boatyard. And we'll have a write up in the booklet and people can go to whichever they choose to. The same with Carol's Barn. It really I'm I'm very nervous about opening it up to the public because it's not an easy thing to
walk through, but um we'll have a write up in the book. It's the oldest building in the town and blah blah blah. So, um, the other thing I wanted to mention is, um, Gene Landis Snowman, who is vice president of Jones Rivera Village Historical Society, wants the garden
club to redo their garden. So, I'm going to apply for a grant to get money from the state garden club to um, redo the garden so it will be beautiful for the house tour. >> So, hopefully that's going to go through. I don't know about that, but um, I'm hoping that that will happen,
too. and Matt Finanella is applying for a grant to put two pollinator gardens in the town and so I'm hoping that we can kind of do with him and put one of those pollinator gardens at the Bradford House. So anyway, so that's all in the works, but um there's a lot of things
that we're putting together. So it's expanding. We started out with five homes and now we've got like 10 locations. So good. >> But I do think what we should do is just leave it up to people to go where they want to go. some people who aren't interested in the Bogyard don't have to go,
>> you know. So, that's how we kind we're going to leave it. The booklet will explain. We'll start at Adam's uh center so they can read about everything beforehand and then make their decisions about how to go in the merry one. So, and I do think the blankets will be a nice idea. >> Yeah.
>> So, I'll I'll plan I'll talk to the committee, but I think we'll plan to have the blankets as a thank you gift. So, your ticket sales, are you considering going with the the wreck department for ticket sales as well? >> Probably, but I haven't we haven't decided yet. But that would be the best
way. >> I think so. Don't you I mean, for online sales because it's already and accounting wise >> easier. Okay. Yeah, we'll probably do that. >> But like you said, a lot of people um have to sign up and if they don't want
to, is there a second option? >> They can they can send us a check. Yeah. >> Yeah. Uh my concern is I just want to have access to all the people that buy the tickets and all them. Practice department will have that for me. Right.
>> They do. They have the That's where they have to all their information. >> I'm one of those control like I've wanted. >> It's so good. You go in, you click on the roster, it lists all the people. It's beautiful. Okay. But I remember >> you can export it. >> I have an account set up from when like my kid was doing
>> soccer. Yeah. Okay. Yeah. So, um, and I remember the account being a real >> Yeah. >> annoying to do at first, but once you do it, it's great. >> Okay. >> Um, but it also captures like emergency contact information. >> So, I know that I Exactly. I definitely
That's why this is this is a liability thing. I I just want to make sure that we >> have control of everything. While I'm on the floor, can I ask um are there other places where the books will be available for people to purchase? because I want to mention that to my garden club, too.
>> They just Saturday. Yeah. Say Saturday at the bail house and then um >> Oh, that's right. >> They only have what? 200 left. >> Yes. >> Oh, kind it out. How many did they thousand? >> They don't thousand. There's 200 left.
>> You think they need Wow. >> Can they get more? They they there is a possibility for them to do more, but they wanted to see what >> very >> until it is. >> They were able to secure a grant um some of the one we got um and before that there was going to have to be a lot of
um financing on their part. So that's why they stayed with the thousand. >> Okay. Okay. But um Beiel House Saturday and is there another venue where they'll be they're not avail Like at the library or recruiter when you're selling them the
>> So they have them at the brewery like any day anytime. >> Yeah. Early bird. >> Early bird and >> Oh, good. >> Eastern Day. No one >> No. Um >> uh Coastal. The one that's in the center. >> Okay. >> Did I have it posted Saturday?
>> I saw it though. It wasn't an email. I don't remember. >> I know. Okay. So, I um it's just I want to post this to my people because they they'll be asking and I want to make sure. >> Uh yeah, Eastern Bank Early Bird Restaurant at 42nd Brew Company. Um and
then they'll be doing the only other live sale right now will be Saturday at the bail house. >> Okay. 9 to 11. >> Brewery, Early Birds, Eastern Bank, anytime, any day, whatever. They were Yes. Okay. Perfect. So, I'll put that out there. And then Saturday, January 10th is the deal. Perfect. They have a
little over 200 left. >> Okay. Well, I'll make that clear, too. It's limited supply. >> Yeah, they're going to drop some >> because even if my members, they may want to get them from their family and stuff. So, >> thank you.
>> Um, yeah. So, that was Anybody have anything else with the working groups or is that it? Uh, Trisha, the due date for Samson is >> January
16. Is it >> around >> around that? Okay. >> Yeah. >> Um, >> I'll send you I'll find it and send it. >> Yeah, I know I have the email somewhere. Um, I I don't know if we need a vote or not, but I was going to put in a request for money um to cover some of the fireworks.
Um, and then if we if we use it if we need it, it'll be there for us to use. If not then um it can be given back to town. >> That's was from Samson fund. >> Yes. >> Okay. >> Yeah. >> Do you want to make a motion and we vote on it or >> Why don't we? Yeah. >> Yeah.
>> So, um again, they can decide the amounts that they feel comfortable giving. So, I I will put in I make a motion. They'll put in for the 35,000 and then they can tell if otherwise. Okay. Uh, so yeah, I make a motion to request $35,000 from the
Samson fund for five weeks. >> Second. >> Any discussion? >> Okay. All in favor? >> I post. >> Thank you. Um, so moving on to marketing promotions. Um,
Christina did use that email to reach out to that Kingston, Halifax, Clinton and again it went nowhere. Um, so all the emails I've had and stuff and then actually >> Stephanie Ter I mean >> Yeah. >> She's not coming through. >> It it it kicks it back. Yeah. And then I've been looking for the paper recently
um where I've seen it before and I haven't seen it. So I don't know if they have gone defunct or not. >> I can Oh, she >> What is this for? >> This is Halifax Reporter. Oh, I have a contact. >> Do you? >> I don't know that. >> Yeah.
>> I like to public hearing notice. Yeah. >> Oh, if you could pass that on, I'd like you. >> Yeah, I do. >> All right. So, >> so you'll take All right. Because I can kind of contact her. I can call Debbie who was for Anderson. She was the former owner editor, but she's kind of
relinquished responsibilities. Stephanie Terren. Okay. The paper's not the same as >> No. Yeah. I don't have that name, but I have >> Yeah. Stephanie Terra is the one running it and it's in there in the cover of the paper. It'll have her name. I don't know why it's not going for that one. >> It's >> Plymouth LX.
>> That's the one we get express. >> Oh, the Express. Yeah. Okay. >> So, hopefully we can move forward with that. Um we the Kingston Locals um should be out soon for this month. Um we will have an article in that for this month. Um that we've uh
>> the magazine literally channel >> living we did an article on that. So that should be coming out. um the local scene. Um we did an interview at the um joint thing at the brewery that will be
coming out on the 16th at 7 p.m. um Expinity channel 6 and Verizon channel 43. The Monday after that they'll send it to us and I can copy the link and put it on our Facebook page and page. >> Okay, cool. >> Um and then Paula and I did an interview with WATD yesterday morning.
>> Um so that is also out there. on the Great. >> They sent us a picture, but I don't think we have >> Oh, they did. >> Oh, they didn't send a picture, but they put it on Facebook and they u they linked it to the 300. >> Oh, beautiful. And then um >> once we get I think they said they were going to do a link of the interview,
right? >> Yeah, they did. It's actually on YouTube their channel. Yeah. Okay. >> Like they didn't replay it. So, he did mention >> it didn't replay it just that one time. But I'm wondering if we could have somebody people call in and be like,
"Hey, you know, I really wanted to see that." >> I thought I heard something. Can you can you repost it? I don't know. Like or talk about it again. But he did talk about the PSAs. >> Yes. So, um he said that we can come in at any time and do PSAs for all the rest of our events.
>> Wow. And they'll um they'll replay those. So, >> we can work something out and see. We can either all go in at once and do each of our individual events or we can just do it throughout the year, whatever people want to do. >> Right. Great. >> Yeah, they'll record it and then they play it throughout the day, throughout Yeah. It's nice.
>> Very nice >> commercial, I guess. >> And then you said we have an Instagram setup. >> Yep. >> Great. >> Love my lip. >> Oh, good. >> So, you had um we have no um
>> pictures actually from the the 42nd of the night. Oh, bummer. >> Um, >> take a look and see if I took any. I may have taken a few. >> Okay. >> It's no guarantees, but I may have >> taken photograph. >> You don't have a photographer for the
gala. That's a very good idea. >> Everybody dressed up in fancy wear, you know. We should take pictures of that. >> Yeah. Document that. >> What about that Will? Is that his name? Does he does he just do >> you know what he he does but I don't know is this like >> he's also under 21.
>> Okay. Okay. Okay. >> But I can see um the book committee at new I can see he's available what he costs or whatnot. >> I have anybody else. >> He does. I can reach out to a friend of
um >> Colleen. Um I have a friend who uh you may know him Michael Larry. He's he's been in town forever. He might if he's coming to the gallery. You can ask him. >> Okay. If >> he's interested he might not a photographer, but my sister-in-law
has a really nice camera >> if if as a last resort. Trisha's >> sister-in-law. I also have a close friend of mine who's taken a lot of pictures in the past for different sporting events and different events like graduations, things like
that. Um, I could definitely talk to him and I can make sure he's available too. So, >> great. >> Can definitely look into that, too. I'll see if he's available for that night. >> That would be great. >> Good idea. Yeah, >> perfect.
At least that'll like be good to have all that for the Facebook and Instagram. >> Exactly. >> Yeah. The candid shots of >> Yeah. >> what's happening like it draws people in. Like I love to look at that and like don't people look like they're having fun. I want to go next year. >> Yeah.
>> There won't be another gallon. >> No, but I was looking at like stock photography or even looking at the Jones River like some pictures people posted from weddings. I'll probably post just be like like this. Well, I can warm up support. Look at how much fun we had at this first event. Now there's a whole
year of events to participate. Look how cool this is and you want to be a part. >> We just need to push the last >> the event you're modeling it after. Did you say there was an event hosted there that >> there was a library uh the library trustees had a gall
that was wonderful >> before I was a trustee. >> Yeah. All right. So, if I can find pictures for that then use those. >> Yeah. People for them. Okay. Yeah. Blood
blood everything. >> All right. We still we want to sell like another 100 tickets. >> Okay. >> But I I mean I kind of have a feeling now the holidays are over. Things are really amping up. You know, people calling about donations and so it's good.
>> I'm sure. Have you now is anybody called your office and and asking about not No, right now we're all about I I get questions about why am I still getting the people who live here census. So that's most of my phone calls right now.
Really exciting stuff. So um yeah. No, I really I really haven't yet. Um but your numbers on the flyer, too. My number is everywhere. like >> they were listening to the uh the podcast and they said, "Well, if nobody
had your number, they do now." >> Um, can we set a working group meeting in case anybody here want me to stop in? >> Yes. Well, I need to double check with Colleen, but um yes, I mean, what is your availability >> like next week? just not
so >> um yeah I'm I'm any day is good for I mean next week I think so >> yeah Wednesday um let's see um it's just matter I think Since I have
the some of the donations at my house, we'll get through at my house. Probably as long as nobody's allergic to cats. >> An important question to ask. >> I know. >> John, I missed the top of the meeting. What is this? >> I was just going to bring that up. >> Oh, okay. We haven't got there yet. Okay.
>> Does anybody else have any um We don't need outstanding bills. Does anybody else have any expendit? >> 2656. >> Okay. >> Those were for some of the copies I made for the gala. >> Okay. >> Yeah. And we did. We did. >> Well, this is already voted in. Yeah. >> Do you want me to do it?
>> Yeah. Do um you need to write up a sheet at some point. >> Oh, I'll take care of it. >> Okay. >> I have one. >> So, no other bills. All right. So, moving on to new business. Um for those of you that are promoting the committees
um there um >> back um there's an end of year review that we do every year and um I broke that up. So just seeing if anybody has any changes or any other ideas or if you feel that that's um
for the annual report right there. >> This is great. I can um I'm trying to add pictures to the >> Oh, okay. >> Why don't we do like if everybody's
there from the committee? >> He said we can use it but not till after it comes out. So that comes down the next few days and we can >> I have an edit or correction what I'm you got historical house and not tour. >> Oh and old barber the ground tour. Okay. All right. >> Okay. >> Yeah. No.
>> No I I make a lot of I'm not reading very well. >> Uh do you need me to email that to you as well? >> Yes. >> Okay. >> All right. So there's uh >> the 23rd will be through >> the two months.
>> Okay. >> Yeah, >> it'll be a while. >> And then uh also under new business um >> we're meeting twice a month doing this month. We need to just uh for expenditures for the gallery and stuff
for um February and March. Do you think one meeting's sufficient and then maybe April we go back to two for the >> That sounds great. >> Does that sound good? >> Yeah. >> So I think that we can do that. We'll have the other meeting this month and we'll go back to one for the next two months. >> So which one for the next two months?
The first one or the second one? >> Well, it'll be the the our normal one the second the third Wednesday of the month. >> Okay. Thank you. >> But we got one January 27th. >> We do have one. Yep. Just in case we need something else. >> One more to the 27th. >> No, the 21st. I'm sorry. It should be the
>> might be the I can't >> and then we'll meet the February 18th and March 18th. >> Okay, >> that's good. >> Uh, anybody else have anything on the new business? >> All right, hearing none. Um, is there a
motion to do it again? Second. All >> in favor? I Thank you. >> Thank you.