Right. This meeting is being recorded. Anyone intending to make an audio or video recording of this meeting should notify the chair at this time. Roll call. Um, Miss Baitman. Missy, I
here. Go. I here. Okay. here. Here and Suzanne is not here. Okay. Would anyone like to make a motion to approve the meeting minutes from April 7th? I will make a motion to
approve the meeting minutes from April 7th. Second. In favor? I I miss I do a roll call. Missy I. Joe. I Eileen. I had I
vendor items special permit application. Um we do have a special permit application and I'll just go through it um to um talk about it. So, it's from the Hilltop and they are looking to request
for a private event trade show on start. Oh, October 18th, which I believe is a Saturday. So, and it will be an all day event. and they are potentially looking as of right
now um they don't have a location where they want what they're requesting but I've been informed that it could possibly be a request of the whole property for parking. It's a Saturday the 18th for this big event. So I know Ken was going to come but I don't know
if we knew the meeting was earlier tonight. So I did reach out to him but I'm not sure. Sorry 18th of it's October 18th of 2025. Yeah. Yep. topic. It's a description uh trade show
called the trade show event slash private parky party marketing pat. Is there anything going on the facility though? Is he frozen? I think he's frozen. Unless he's very very good at staying
still. No. Um, so October, I mean it's a few months away, but weren't they without him here? I don't know. Is this the one he came into trust before? Um, he requested the other one before for the food trucks and
then this one is being requested in addition to that. It's an event that was held last year problems. So they're requesting I think potentially to use the whole property and then we would have to figure out a fee for that if we were going to do that and then we would So my recommendation is we table this
[Music] that way we have input on it can be here y and this I assume it's during the day right it's during the whole well it says it starts at six o' but it could affect football and everything on on that day I mean yeah I would put it off and my only
concern to Ken would the parking and like how they're going to handle that, right? And and if football's got some big event, then it may not work anyway. They might be limited to their own parking areas, right? Just so our biggest concern may
be the parking lot. Yeah. And access in and out too as well. I know. How big is it? Do you think you they need police detail at that end unit? I mean, I think that would be the only that would be insufficient. I think
we'd have to then we'd have to figure out how we would charge like what would be the fee. Do we charge it as if they're renting out all the fields or do we charge it because we don't have a flat fee to rent out the entire property? So, that would be something to have to think about too. How many total parks are total parking spots on because
could you do it by the park just like you would anywhere else if you wanted to see? Oh, no. You could do it by the field. That's what I said to him. I go, "You might have to run to each field." But that renting each field from 6:00 to well technically 6 to 10 when we would be open. So for four hours with each
field, but he said they would just refer that back on to the organizer. And we need to understand how big this is, right? 500. Yeah. How many cards? It's one that caused we just had some issues with
conflict last year wasn't included in this. So, we'll table it soon and hopefully that will be, you know, I think they they could contain it to themselves and we'll need to find shuttles or something. Yeah. Um, so we'll table that unless she shows up.
Um, so pro program updates. Um, Brandy wasn't able to be with us tonight. So, just some things she left with me. Oh, I got There we go. I don't know what happened. You were frozen. We were frozen. We We tabled an event
the October 18th. Yeah. Yeah. Okay. Do you do you have any information about it? I mean, I have information about the event, but from KYso, it's a Saturday. I would think football or bunch of everybody would be in there. Um the request came as a potential request to
rent the entire property, right? Um did he give you a time frame? All day. Uh it says event starts at 600 6 to 11 approximately 1500 participants. Um but I'm sure they would be in there earlier to set up and everything like
that. I would imagine. So I don't have that. 6 p.m. Yep. Okay. So, we're we're going to table it in case Ken because Ken pro I don't know if Ken knew the meeting was at six o'clock. I
mean five o'clock tonight. I didn't realize it was 11. Like do we even have enough lighting in that parking lot for the 11 p.m. event? I I wouldn't think. We don't have any lights in there. I don't I was thinking 6 a.m. Sorry, I missed PM part. Yeah. Okay. 15. I mean,
yeah, we can't have them be in there. Our normal time is 10 p.m. or in there. So, that's the other thing to think about. So, I guess we just have some more questions for them. Well, liability, they could potentially rent the portable item. Yep. Right. That
would at least take that off the floor. Exactly. Yeah. So, yeah. Um, so we'll wait till the next meeting then if you don't have any other input. No, that's fine. We'll talk to Kelly more. Okay. Um, so a couple just updates
for program updates. sell on behalf of Brandy Grace Beach Park stickers. Currently, we've sold 3555 residents and the 200 non-resident stickers. Um once park staff get down there, which we'll talk about in a little bit, I'm sure that will increase as well. Um just our
we've got a lot of summer programs starting. Um not starting but registration open, dance for fun, summer clinic, fashion club is in on May 20th. Um we're doing two fly fishing activities with Captain Ballerini. Um
he's doing a fly fishing presentation for one where he's bringing in some of his pictures and stuff. He's he was a guide in Alaska and um then he's going to be an onsite doing an on-site day as well. So those are coming up I think next week and then a couple weeks after
that as a horsemanship clinic is still open starts in July. Kis Lego club starts May 1st. Um, technology club is starting this week. Uh, line dancing and
is starting this week. Little sprout summer program is open. Paint night is this week. U celebrating moms. That was a good one. And then our some of our summer things are Silver Lake robotics clinic, uh, baseball clinic, field hockey clinic, and then a summer STEM
preschool program. So, a lot of things going on and registrations for the KRK Connect program, uh, all the full day are full and then the half days are almost full as well. So, uh, that's going really well. So, that's that's
that. So, you want just go right on? It's up to you. So, director updates, just general updates, CPC project updates, the well and irrigation project. Everything looks like it's going really well. They're still in activation mode. Um, They've had to come back a couple of times due to scheduling because we were
booked so early in April. Now they're trying to fit us in since they weren't able to do it at that original appointment. Um, but everything's looking good. They're flushing out a bunch of stuff. They have had to do some minor repairs and then we just have to work with the electrician. We might have to change the speed of the motors and things so that we can do two zones at
once. Right now it's doing great with just one zone open at a time. So they'll be back next Wednesday. Um, but everything's everything seems to be looking really good. So, that's that's great news on that. So, the project's not closed out yet, but we're we're getting pretty close. Uh the tennis
courts construction update looks great up there. They did the asphalt. I think they're just waiting for that to cure. And I think then they'll be coming back next to do the um surface with the um material to paint it and uh line it and all of that stuff. So, it's moving along
pretty well. Yeah. Excellent. So, that that will be complete by the end of this month. And then town meeting updates. Um, as far as the recck department's concerned, the revolving fund was approved to stay at the level of uh the funds to revolve through that we've had
last year and the budget, our budget was approved as well. And actually, everybody's budget was approved. Um, so that's all I have. I don't know if there's any other updates, Missy, because I did have to leave earlier that you had that thought would be No, nothing that affects us. just that um
May 17th is election day and um yeah that was it really and Mr. Joseph Cunningham running up for reelection. So and our Samson fund was approved in San have a 300 on that either. Okay.
That's um seasonal staff recommendations. So we're at that time where we've been doing some interviews. Application process um is um has moved along really well and so we
have some uh really good candidates that we've interviewed so far and it's exciting. We had a lot of not a lot but a decent amount of staff that aren't returning this year. Um so it'll be nice to get new people in but some really
good candidates that people some actually couple people that are a little bit older more experienced. um another teacher coming in and then also our assistant director Kirsten will not be returned next year. So that will be a loss for us but we will figure out how to make it work. She's been amazing. So
we thank her for everything. She has she has been very she's still going to be helping us in a while kind of through the planning part of it. Um and we'll be working with us as much as she can after a little bit. So um we'll be replacing that. Uh possibly we're looking at Katie
and I are talking about that and trying to figure out we have some really great people in place and we're at such short not short notice but yeah to pull somebody up and have to train somebody brand new right now. We're kind of looking at is there ways to delegate some of the responsibilities that should be had just for this year since it's
kind of um a transition space where we don't really have candidates in mind. So, um we'll just we may but we're still kind of talking Katie and I will be meeting tomorrow. Yeah. Um and then so would anyone want to make
a motion to just approve the seasonal staff recommended by I make a motion to approve the seasonal staff as recommended by Susan? Second roll call. Um I Missy I
I Joe I thank you. Uh Reed property updates. Uh the outside waters turned on. I may have already mentioned that at the last meeting. I couldn't remember. And so the property is looking pretty good out there. Uh I know baseball started using
it last week, so that was nice to see. And other than that, we're going to do some additional clean up. Our contractor is going to be doing some of the leaf cleanup that's in the corners of some of the field areas. Um and then he's going to take a look at the back fence line. He did a great job last year cleaning that whole section up, so he might do
that again as well. Uh but everything here is uh looking pretty good. So that's really it. Grace Beach Park, the AED is on order. Rob was supposed to get an update from fire department to see where the status is on that. So we can try to get that out there. Um music
nights are all in place. We've got all our vendors. Everything's online. Uh Bry's been doing some Facebook events as well, creating those events for those different dates. So, I think we're moving forward. We have two new vendors. Bee's Ice Cream is going to be doing the
ice cream and then uh Nor Easter pizza. And then awesome. Just the Dip will be back. Mom on the Go will be back. And Be's Ice Cream is the one next to Stop and Shop, correct? Yep. They've got a truck. Wow. And then 42. Great. Um, sorry, what was the detail? Nor
Easter. That's right. That's the new one. That's Yeah, partnership with Wor. Um, so that's ex excellent. Um, one of the things they we have some extra t-shirts hanging around from past summers. Um, so, uh, one idea that Deb
had, which I thought was a good idea and I have to look into a little bit further, but to maybe bring some and distribute them at the music nights. Um, and then maybe have a donation thing there if people wanted to donate either to our our scholarship uh or financial
aid fund and or and then maybe do a different one each time. Maybe we do one for the animal control or things like that. So that's I thought that was a great idea. So we'll see how many we can get delivered and transported down there
as well. So do you need a QR code for your scholarship funds? Or do we take them? We don't take Venmo, but I can QR code the link to the scholarship fund or to whatever event that day. Y like and I know you they could do that as well.
Yeah. Y would be great. Okay. It um I think it's still on the website on the homepage, the donation page thing. If it's not there, let me know. I will. We'll just need a a frame or a plastic, whatever you want to put it. Yeah, that's exactly. Yep. Um, and then Missy
and I are starting to work on staff scheduling. All of our park staff are returning, which is great. So, you don't have to hire anybody there. Um, and then Deb, I know it's nice to have a full staff. Uh, Deb will be working with us a lot down at the park as well. She does helps manage and support the music
nights. And then she's going to also do some weekend oversight um for us as well with some of the park staff. But we're going to start uh Memorial Day weekend and then we'll be as the availability allows for the park staff where we'll
try to fill in every day or that's when we'll kind of start fulltime with them if we have availability and if not we'll pick and choose based off of activity down there based off of people's availability. Awesome. Um so that will be exciting. That will be happening soon and then also we'll have the access map
reinstalled sometime by June. Um, and that's it within Me Beach Park. Um, just a quick question really for me. Do they know where they're going to put the AVD yet? We talked about doing the by the shed by the court. Yeah, that's I just wanted to mention it at a meeting.
That's all. Okay. Um, and we have to do the first aid kit, too. Maybe we can ask um the fire department to take a peek at what's in there. Sure. you guys. Yeah, I'll have to look at what's down there. Okay. See what's there. We'll be doing
our full first aid soon anyway um to determine what we need here as well. So, add more supplies if necessary. Okay, I'll grab that out of there. Um so, that's it at Grace Beach Park. Athletic complex updates, KYO
updates. I don't know, uh John the Well, the scheduling part has been great. So, there's been a lot of support on schedule. Everybody did great. Um, we had some new people that came on board from KYO that were really good with scheduling part of everything. And then,
um, part of that goes on to the turf management updates. Oh, well, actually Pat, does KYO have anything else? I know I'd reached out to John, but I didn't know if you had anything from No, just um, spring sports are in full swing right now with the schedules. Uh, the weather hasn't very been very nice on
the weekends. already dealing with uh a lot of reschedulings and field closures for the weekends and stuff like that. But um this past weekend they were on Rizzo. I was on it today and it didn't look terrible. So that's a good thing. Great. That's it. Good. So and the Rizzo
field they rested for the whole month of April and then for the month of May they're really really limited their activity. They were great. Both lacrosse and soccer moved games off. They kept some games on that they couldn't. our turf contractor contractor recommended that we try to stay off for the month of
May, but it's just really challenging, but they have been really supportive of trying to manage all of that. Um, so that's been good. And then the irrigation, the well updates I just mentioned. Um, so I hope to get them I'll get a schedule. We have more
accurate schedule of sports organizations. So, that is helpful as well to kind of get that going and try to get more water down there as um than we've had in the past. And then the mowing update, our mowing contractor started last week or the week before.
And um since May is usually a pretty heavy growing season, they're going to be coming twice um a week for the month of May. They started today, I believe. So, they're going to be doing Mondays and Thursdays. And then I'd let KYSO know as well because I know sometimes they lie in the fields and then if they
mow then so they'll know that Mondays and Thursdays is when mowing contractor will be here. And I think that's all I have except for next meeting um is June. I
not would can't be the first two because I'm actually gonna be not here on the second and the ninth. Randy wasn't be around or something. So, we're going to have to do the 16th if that works for people's schedules. And that will kind of be better anyway because it will give
us midways the summer and we don't do it on this. So, I don't know if that works for people. June 16th. I think it does for me. Uh 6 o' regular time. up at 6 p.m. It's fine. Um, I did have a quick
question about the kayak rack only because I can't remember what we decided. I know there's kayaks already down there. I was going to try to make a sign that said something. So, maybe we can talk about that or maybe we can work on the language and say something, you know, use at your own risks like they
have to be off. Yep. We didn't want to go into registration or anything. I just wanted a general, right? I I thought we talked about registration though at least knowing who they were on the rack. I couldn't remember like what we talked about. We're just going to get names like they should be registered for your
Yeah. So I we didn't at no cost but yeah we said we did say to put some sign or something like contact the recck department if you're going to so maybe that's where you can put that language on the sign you know um you know use at your own risk kind of thing and then also please contact the
rec department. Yeah, just so that we had email information so that we could if they needed or whether related or whatever. I couldn't remember what we So, okay. They did all they did all get removed.
Yeah, they did just right. Yeah. Perfect. So, next meeting June 16, 6 p.m. Awesome. Anything else? I know it was a quick quicker short meeting up now.
Add the 300 for the next meeting. Yes. Okay. Are you done, Joe? What about No, let me think of a few more things for you. P on the just for agenda items. Thanks for just for Joe to give us an update on it. Oh,
and one update before that about the 300th actually. Um There was a photographer that came in with um Chris Hooper and um Marian Leone say um they came in and took photos here. So that'll be part of 300 thing where I actually
knew years ago different job before I came here. Funny kind of funny actually. He's the one who did all the pictures of the projector group at N. So they came in and took pictures. Um that's great. Yeah, it was really nice. Yeah, really. We have to meet about that too. You and I. I know. I have to talk about that.
Yeah, they're like all right. We can talk about a little bit after. Okay. Pat, you said you had something else, sir. Yeah. So, I'll I'll catch up with you tomorrow about conversation with Kevin Lions. Okay. But other than that, I'd like to
make a motion to adjourn. Second. All in favor? Missy? I Eileen I. Joe. Hi. And I got I