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Video-1: youtube.com/watch?v=Q9dCB8_b_Jg

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All right, seeing that it's six o'clock, I'm going to call the wage and personnel meeting for Monday, June the 15th to order. Um, and uh, a couple of announcements. Um, I don't see anybody on the participant side. Um the right now we have uh two board members uh

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Lorraine and myself and uh our director of human resources Tina is also in the room as well as Jennifer our uh uh board secretary. Um the meeting is being recorded by Zoom. Anyone intending to make an audio or video recording of the meeting should notify the chair at this

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time. Items may be taken out of order at the discretion of the chair. Um what I'll do is first thing is get an update please from Tina Betty our human resources director. >> Sure Tina. >> Uh so since we last met on the recruitment front for wage and personnel

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we opened the youth librarian the children's librarian position. Um we still have the adult reference librarian position open and we have interviewed for the treasurer collector.

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Also, our new sealer, uh, Bill Mullen has, um, on boarded. He doesn't technically start until 71. And, um, we have a new, although rehire finance director, town accountant. So,

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that position is on a contract now, and that's how it will continue. So, that position whenever we you guys redo the bylaw, it can be taken off of that taken. It'll say as a contract. >> Yeah. >> Yeah. >> Um I think you guys know this, but fall

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town meeting is October 27th. We have um a what are we looking for here? We have a we likely will have a um building commissioner who will probably start off

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on an employment contract because uh they are getting the credentials they need to be um a complete building commissioner. And then once they do um however that lines up in terms of hiring we will work on that.

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And then my other question was going to be um are you considering reclasses or any changes for the fall tab meetings? >> Um so yes, [laughter] >> that's what we need.

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>> Okay. Um and just uh officially on the record uh June 19th is the deadline we uh by bylaw to have any reclass uh requests uh to the board. We currently have uh one that we got in mail this

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week. Um I've uh elected to uh and asked the person if we could move it to uh the July meeting. Um we are having we're a three member board. We are having two members leave us uh one July 1st, one

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July 15th uh as far as I know and uh we cannot hold a meeting as a one member board. I will be staying um but um I am obviously looking for anyone else in the town that would like to be on the board.

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It is not a heavy commitment uh compared to other boards but it's an important job from the standpoint that we protect basically the wage and personnel employees of which there's about 40 to 60 in the town depending on the time of the year. Uh and um our job is to make

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sure that the they they are treated equitably by the town the way the unions um are treated by the town. So, we're kind of uh uh you know, our responsibility is to watch out for them and a lot of those people are department heads uh in the town and um those people

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have wealth of experiences and it would be a shame for us to lose them. They're a very valuable asset as all the employees are in the town. Uh but because they are uh on call, several of them are on call 24 hours a day. uh when there's a problem um you know these

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people are uh intricral in the town to make sure that services are provided to the residents. So again, um if there is anyone out there that would like to join the board, um we are looking for two people. We'll probably make a request. I would strongly recommend we make a

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request to whoever is left on the finance committee. Uh and they are also looking for people to appoint a new member um that when Derek leaves and I and Derek told me he was leaving July 15th. So um that was the date he gave me

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and that was a town meeting. Um, and then what I would like to do is also thank those two people, Lorraine and Derek for their especially Lorraine for her years of service. She was here on the board when I came on and through her guidance and help we were able to accomplish quite a lot in terms of

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cleaning up bylaws, working with Tina and and this job that that Tina handles is one that you know we all are aware that things are changing dramatically in the employment field with the oncom of AI with the way that uh jobs are being

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moved around and so forth. So, um, it's it's a very important part that we clean up our bylaws to reflect the current things that happening in the town. So, I want to thank Lraine again for all her hard work. Um, and, uh, Derek, he's been with us for about a year and, um, uh,

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again, an intricral part as far as, uh, you know, the appointment from the finance committee adding his guidance as it relates from that end of the world, which I do believe is important. So again, if someone would like to join us, uh join me. I would appreciate it. We

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could use help. >> And uh it's an important job. >> Um and just to be clear, you're the boardman appointee. >> Yeah. >> Did they are they did they make an announcement? Do you know? >> I know. >> She sent a letter to >> Okay.

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>> Yeah. I sent a letter to them and in turn received a response >> and then I banked again back. So >> they're aware >> there's paper. >> Yeah, >> there's paper. They should be aware >> and and I announced it at town meeting. >> Yes. Right. Yeah. They um they changed

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their schedule of meetings for the summer and so they're meeting next Tuesday and then I think maybe once in July >> and then I think in starting in September they're going to do like the second and fourth Tuesday of every month as opposed to every other week. >> Okay. Um

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>> um and then um the other thing is just um onboarding um a number of new seasonal recreation employees. >> Yeah. >> And um we don't have any update on a cola. No update at all.

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>> And we have no no update. Okay. >> So how are the seasonal employees coming on based on >> that was my question. Yeah. >> Based on the bylaw rates. >> Um I don't believe so. I think Scott um gave the okay to wreck to move

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it up by the 1%. >> And again, that's, you know, we're advisory. That's totally administration. They can do whatever they want. I just want to make sure that our eyes are crossed and the eyes are dotted and te crossed so that if we were supposed to do anything, I want to make sure we did it. >> No, I mean I mean um

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>> That's fine. >> Right. >> Okay. And as it relates to um a bylaw amendment, we do have a request that we got in the mail. >> Um and um I asked that person if they would wait until July. >> Yeah. >> Uh and they agreed to it. Uh we will

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keep them up to date >> and um and make if we don't have a meeting in July, it will move to August. Well, we have and the only reason we wouldn't have a meeting in July is if we don't have enough members. >> Um yeah. So the uh uh hopefully I've

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guilted you enough. >> You know, I'm sitting here. How can I How can I help out here? I don't want anything. >> So So uh but uh anyways, so let's let's move on with that. >> Okay, >> Tina, thank you. >> You're welcome. >> Okay. Um >> and thank you.

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>> No problem. My pleasure. >> So nothing nothing on co. Uh, nope. They're still negotiating. >> Okay. >> So, Scott did allow them to do 1% on PNA seasonal. >> Yeah. Okay. >> And that's okay. That's easy enough.

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>> All right. >> All right. So, uh, what I'd like to do is, um, I don't necessarily think we have to review the draft of the wage and personnel bylaw for FY207 since we already look at it. >> Yes. >> Did they make any mistakes? Not that I'm aware of, but I mean

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>> I don't think I did either. That's what I saw, my friend. >> All right. So, what I would do >> I did check the table of contents. Look at >> Lauren. Did you check the table of contents? >> Uh, you were the artist. [laughter] >> Yes, >> I didn't, you know, believe it or not, I

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did not do the table of contents. I got everything that >> And what's the other Oh, and I didn't take the cover sheet either. I didn't print out the sheet on the I had it printed out and I read it printed out before I went to town meeting and then I

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read it before this meeting. >> So I what I would do honestly is my goal here is not to spend a ton of time >> delay the issue, >> right? Um, since it's already been passed at town, so I would just ask for

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a motion to accept the 2027 wage and personnel bylaw as written and presented at town meeting along with all subsequent submissions. >> So, how about how about prepared by me?

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>> Prepared by by the uh wage and personal secretary. >> Okay. Okay. Something >> to move. >> I thought you were continue to. So, so you got you've got it. So, um, any discussion?

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>> No, everything was fine. I I assume the front page was okay on the >> Yeah, I changed it. >> I saw it on my computer and I just >> That was pretty easy. >> That was easy peasy. Yeah. All right. So, this is okay to go. >> So, I would uh uh then I'll call the rule. Lraine.

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>> Yes, >> Jim. Yes. >> Okay. >> Okay. So, that's accepted. >> All right. I'll send that to the town clerk. >> Please do. >> PDF. Um, do we want to send a note out uh just reminding people of the June 19th

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date for submission of any more articles or is it common knowledge amongst the department heads? >> It is not. And um >> do you want to send one out? >> June 19th is a holiday. So, I'm not sure.

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>> It's the following. It's the following Monday. So the 22nd >> 22. Yeah. >> All right. >> Um, regardless of the bylaw, it's the 22. >> Okay. >> Okay. >> All right. >> So, Tina, is it would it be easier since you are communicating to everybody

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rather than have Jennifer drop in mailboxes and so forth to draft a quick note? >> Yeah, I'll just send an email. >> Yeah, send an email to everybody because we typically do it for annual town meeting. There's usually not anything that we're characterizing for uh fall

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town meeting, but I do know that there's a couple of things out there that I'm hearing about that that I don't need to go into, but that I want them to have the opportunity. >> So, my thing I'm fine doing it to the department heads. So, for example, though, if let's say the ZBA wanted to

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do something for their executive secretary, I don't have a connection to that. Do you have a general box? >> Well, I wouldn't want to do the general employee because there's all types of employees in there, you know. >> And then at one point there was supposed

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to be a and maybe there is a wage and personnel distribution list. >> I don't know how accurate or updated that's been. >> Well, keep in mind nowhere in the bylaw says we have to give notice. >> So So we don't have to do anything other than what we just announced at this meeting. >> Yeah.

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>> Okay. And if somebody there's no participants, they're probably not going to watch it. But if they did, so we're only doing it as a courtesy. Okay? So that's the way I feel about it. All right. Um and uh you know, if it was me,

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I would send it to the department heads. That's what I'm going to do. >> Just as a hey, FYI. >> Yep. I'm just couple sentences. >> Just an FYI, guys. And if you if there's something out there, just keep the deadline and find or doesn't >> isn't required to notify anybody, but I

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want you to know this important deadlines coming. I just think that's >> and we always do notify people for the ann I I I just put >> No, I understand that. But again, I there's no requirement that we have to give them. >> No, but you're right. >> You're sent out to the department heads.

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Could you put in like a sentence that says please, you know, share this with wager personnel, you know, so that they are also going to have to, you know, >> Yeah. >> I just don't I don't necessarily know all department heads know which of their positions are division personnel.

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>> So, for example, if I sent it to >> I would really hope that the department head who knows should know >> um >> I should know. For example, if I sent it to like uh the police chief, I'm not saying him specifically, but he's got a couple of different pockets. I don't think he

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>> clicks with him that you know like oh that because you know he's used to his police people. [laughter] >> That's right. But he also has to keep in mind that he has wage and personnel people. Yeah. >> So I don't see it as a problem because at that level they should know what is going on with their personnel. So >> I'll send it to the department. You

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know, I'm not being mean, but I'm just saying, you know, you should be at least alert and aware. >> Um, yeah. >> Okay. Um, >> all right. >> Any more discussion? >> No, sir. No, sir.

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>> Is there uh next item is the April 13 minutes? >> Okay. >> Did you look at them? >> I read them. >> The I'm going to wait on the mail. Okay. We've touched a little on it. I just want to clean up these other items. All right. So I can take it out of order. >> Yes, you can.

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>> Okay. >> So >> he's the boss, you know. >> Just just so everybody knows, it's one of the things we announced. >> You always tell that >> one of the first things that comes out. >> Yeah. >> But I appreciate you keeping me up. >> She keeps us honest.

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>> Yeah, because you have my my agenda. I was thinking, yeah, I >> All right. Um I read the April 13th minute. I have no I had no problem. >> Okay. I'll take a motion to approve the minutes for April 13th, 2026 as written. >> So moved.

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>> Um, any more discussion? >> None. >> Then I will take the vote. Lorraine. >> Yes. >> Jim, yes. >> Okay. So, right now the next meeting date is going to be July 20th. >> Um, >> I leave it at that and then we'll go from there. Going back to mail.

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>> Well, can I can I just interrupt? Um, annual town meeting. You didn't have the meeting, so there are no minutes. Correct. >> Correct. We did not have >> So I I'll just note that on the >> uh and and again I just made an announcement prior to the meeting. >> No, I know because we were part of the

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consent agenda, so I knew there wasn't a meeting. >> All right. And um Okay. So on the mail there was a request for um the uh energy efficiency stipen and administrative

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cost reimbursement from uh Melissa. >> Do you want to look at that? >> Yeah, I was trying to find it here. So thanks. Um, so Melissa Russell has uh uh requested us to look at the um stipen and uh that will be something I

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would put on the July 20th agenda, please. >> And uh we'll deal with it at that time. Um >> I do have a question. Go >> ahead. Does uh this request include um not so much a a job description but an

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um an itemization of the uh energy responsibilities that are included in the segment. >> I don't think she did that. She did write a little um I thought she did >> a little but I wasn't. >> So this email that she sent was the first Scott and I had seen of that

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request. >> Okay. Um, well, now that I say that, it was today that I read through the whole thing and um, >> why did the finance committee approve the 9,000? I >> have no idea. >> Well, somebody had to put it in a budget before them.

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>> So, um, Scott's looking into that because this position >> and the board selectman's budget, right? >> Um, so I'm not sure why $9,000. So, um, there was also transition and all those key positions, but um, is Scott on this

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one? Yes, Scott was on. So, this I guess all happened on June 11th. And so, Scott was on the email where, um, the employee asked, you know, the budget, blah, blah, blah. And I think she went into a little detail about what she does there. And

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then, um, the email to aging personnel. Um that was the first time I seen that that request was going to come through. >> Okay. The the one thing I would say looking at this is I would like I would not say that this is complete.

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>> I would agree. >> Okay. So um I think you kind of know what we're looking for in terms of well in terms of exactly what the issue is. We have nothing to do with the grant, >> right? >> So that's administration. So that that's

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just going to cloud the issue. It's just the real question is her duties. >> Have they changed? Is there more responsibility when the stipen was given? And because of that, is it deserving more because there's more hours spent? >> I agree. Well, so it's a stipen position

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and in the past what you've done when there's stipen positions is you have the manager of the department head that owns that >> stipen position come in to say >> here's this is why that's >> or even if it's market stuff >> right >> um

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>> but that's not here is what I'm saying that that's all so she's got till the >> the the 19th >> to finalize this and get it to us so that she's on the agenda for the for July 20th meeting provided we have one >> and

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>> yeah that's the problem >> what is it that I asking her or telling her >> so what what I'd like to see is uh a job description >> of the of the siphon and then the argument for you know what's changed in that job that's requiring us to pay more

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in a stipen or asking us to pay more in a stipen okay >> make the case >> yeah make the case unfortunately but with the way things are falling out with Derek and I, it also complicates the thing for her a little bit. >> It It does. It's certainly not her

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fault. >> I just want But I But I Right. But I I just didn't want to come at this try to do this rush rush rush. >> Yep. >> And try to do it tonight. >> Yeah. >> Without having some of the details. Um

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and I just I was immediately blown back by the date. And that's when I said, "Well, wait a minute. I'm not gonna try to >> do that. Yeah. No, it was a problem. >> We don't even have Derek here and you know because he'd be the first one I'd say is why why did you guys approve $9,000 and and who brought it to you?

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>> Right. Yeah. Where did it come from? >> I I also like she said the current stipen amount for others is 78.42 >> which is also not true. Right. It's 799. >> I don't know who the other people >> talking about the executive secret. >> I would think that but even that is

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7999. >> Yeah. >> Right. >> Yeah. I I didn't know where the seven >> again is this >> came from. >> So just some you know tightening up of facts. >> Yeah. >> And and making the case. Um again some of this other issues that really that's

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a Scott issue that really shouldn't come to us as far as the grant. >> Oh yeah. I think that that I think that was one >> because this was I think the question about but I wouldn't accept this as the as the complete case. Yeah. Yep. So,

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>> I'm gonna reach out to her and Scott. >> Yeah. And just and just say, "Hey, listen. You know, the the board's willing to hear it." Yeah. >> For for July. They put you on the agenda, >> but um couple of things they noticed that they'd like to see tightened up. Um >> you know, so that the best I mean, it's

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this is kind of funny because I was on zoning hearing board for 10 years and I can't tell you how many times the applicant would come and I'd say, "Wait a minute." you know, maybe you should do this and this and this on the application and it just it just brought

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back those memories. [laughter] >> Again, is why they should come through HR first. >> Yes. [laughter] >> I would not I would not argue that point at all. >> Read the wage and personnel by you know what to do >> even if it says go to HR. Oh, you have there is a

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>> but I was surprised then >> well and I did say to Scott because I got it on email obviously and so I um I said I emailed Scott and I had said were you aware this is coming the board typically first question is does the town administrator agree and I said in

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this position reports >> is the department head the the superintendent is that supportive you know let's give it the the all the all the steps >> all the steps so to come out of nowhere and say okay I want And our purpose is because we have to propose a during >> Yeah.

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>> And we're asking the town to vote on it. So, you know, I can see someone saying, you know, why are we doing this? And we Somebody better have an answer. >> Yeah. >> So, >> between you and I, we have never ever answered somebody at town meeting with an I don't know. >> No, that's correct.

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>> We have never said that. No. >> In all the time I've been here. No. >> And it's a good thing. Well, it you know again it I think it it it goes to the fairness of the process. >> Yeah. >> So >> yeah. >> All right. Um any more discussion about that? >> No. >> Okay. Anything Jen?

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>> No. Okay. Um Tina, thanks. I appreciate. All right. Um so the already discussed date and agenda. That'll be the agenda item at least for July 20th. Unless Tina has something else that has to come forward. Um the uh there may be some

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issues where somebody gets the paperwork in but may not go until the August meeting. It's possible. So I can see that happening as well. Um anything else as far as topics within the last 48 hours? I think we covered it.

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>> So So um okay thought. Um we have a finance appointment, a board of selectment appointment. Have uh have you considered uh appealing to both the board of select money and the finance committee to say in paper vote, hey, we have a problem? >> Well, again, I didn't know we were

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losing two until town meeting. >> Oh, you just found out that >> I found out officially. I knew before that sale sign was up, >> but but I but I didn't know what the >> That doesn't mean anything, right? And he said to me, "I'm sorry. I was going to tell you at town meeting and I because I walked up to him and said,

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"What's going on?" >> So, Um, but I will I'll draft a note to the selectman and to the finance committee from the board and um I'll copy you on it. I'll do it this week and I'll send it to them to say you know >> directly to we are looking for a member

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but two members uh as of July 15. Um and uh >> uh now if Derek changes between now and then I don't know. >> Yeah, because he hasn't resigned from the board. >> No, he hasn't resigned. >> I was going to say what's his appointment? 2028.

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>> So, he can get a little wiggle room. I have not been >> read >> and that's why I wanted to have the meeting today. >> Sure. >> Excuse me. The Bible says we wrote it. >> Yeah. I don't want to approve anything that I had nothing to do with >> because originally I wasn't planning.

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>> No, to it. >> But you know, it makes sense. How do Yeah, especially with >> you did so much work. It's would be nice to have it. >> Right. >> Well, all I know is I'm gonna I'm gonna >> You will be missed. >> I'm gonna miss everything. I'm going to

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miss >> I've had eight years of really really wonderful people. There was, you know, one fluff big deal. Other than that, it's it's been wonderful dealing with people, dealing with the town, dealing

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with all the employees and board members and HR people and and and the historian, the wager personnel historian. Jennifer clarification HR person [laughter] >> there's no people

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can act like his people. I could be in my mind at town at town meeting when they introduced you >> manager. Yeah, >> I almost stood up director. >> I love that. >> I really did. I was that close, you

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know. So So um No, >> you didn't notice that. >> I noticed it right away. [laughter] >> So you're a D. She's a She's a D. Well, and again, you know, it's in reflection

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back, I did not think when I said, "All right, yeah, I'll join wage personnel." But it's really a very important topic. Number one, I've learned a lot. Yep. >> That I didn't know. Um, and quite frankly, I can see it in the bigger

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picture in the town why it's important to to, you know, because a lot of the key people are key people that run the services that the town's people want. >> And you know what? You want the right people there. >> Yeah. Everybody wants to be paid and benefited and venture with everybody

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else. >> And again, it's, you know, there's no denial of of that from our side. And it took me a while to get off the finance edge. >> It took me a while. >> Okay. And but I did >> and um the uh because you know I would

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immediately go wait a minute now. But now I but again it it's it really is important that this continues and I'm going to do everything I can in my power to make it continue >> and to make sure that everybody that comes on board totally truly understands the charge of the committee's formation.

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Yeah, >> because once you read that, it's very very very clear. >> We don't mess around with other people's, you know, funding. How did you pay this not our issue? It's about compensation and benefits. Yeah. >> And and and it is something to keep in

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you have to remember that and it's not easy sometimes >> because everybody wants to give >> but I do think it's important to have the finance committee >> part of it because you know >> that's I believe that is part of the decision from the standpoint of the

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board advising the select board and I think it's important to hear their part. >> Yeah. Um, and I think Derek, honestly, for the short time he's been here, has done a great job and and >> he understands it very well. >> And he also reads all the the minutia

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that that is part that this tends to create. So, all right. Well, that being said, is there anything else? >> Okay. Then I would take a motion to um close the wage and personnel meeting at 6:26 p.m. on

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>> 6:28 >> 6:28 p.m. on June the 15th. >> So moved. >> Lorraine's last official [laughter] action. Okay. I will call the role. Lorraine. >> Yes. >> Jim. Yes. Thank you. Go home and cry. I'm sorry. I

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didn't want to make you cry.