It is now 4 p.m. when we call the order of the board of water commissioners for the town of Kingston. Uh most of us will sign the bills. Still waiting on Commissioner Pasca. Uh so we'll hold off on we can do the minutes. >> Yeah. I'll make a motion approve the
minutes of uh December >> 9th. All right. Second and pass 2020 extension. My first appointment is Mr. Lincoln.
I'm the chair. This is Lauren. >> See you again. Nice to see you guys. Um, I think we left it last time with uh we needed we had more work to do based on your comments and the review engineers
comments. Um, I think we dropped that off. I don't know if you had a chance to look at it. >> Yes, I did. I I reviewed it. Uh, I don't know if you had a chance to review it. She had some comments. I have some comments. I think you said you called earlier today trying to be little
prepared. I was busy meeting. >> Oh. There's not much we could do. Yeah. You know, in a couple of days anyways, but that's for you guys if you wanted to look at it. Um, so the change other than some of the small details, you know, the biggest one
was to uh this is yeah, Mary was to loop the water vein. >> Um, you can kind of follow it here. was at this uh gates here which kind of connected coming in from
Ka Beach but it continues around that's the town's land. So we continue around here. We come back here and tap into that line again. So the whole site whole site and I think
pretty sure they upgraded it to 12 inch you know like you [clears throat] requested and then you know I'm sure that there are some other comments for we'll modify it >> right couple of the uh after doing this latest set of plans that I had was I was
just trying to depict the hydrants on there I noticed over by the amenities building there it says hydrant typical with an arrow pointing out close review with Kristen. We will spot out where someone kind of conceal
and >> this is a big drawing. So you can't see it on this really page island. We're just trying to detect the locations. Okay.
Do you want to send me an email? >> I'm sure there are other comments, too. Or do you want me to mark up? You can mark up when you pl >> and go back. >> Another question I had. There's no fire protection depicted going to the
amenities building. I don't know if that's required for that. >> It would be >> that building, but there's no fire alarm depicted in there a >> space. So there's a chance I I have no idea what the town is going to do, but there is a
backdoor conversation going on with this parcel here. So if that were to occur, I don't know if it will. This is going to appear. Okay. But for now, you know, this is where this is where it stays.
purchasing this or >> Yeah. Yeah. I mean, honestly, it's to which we've kind of communicated uh to the town. It's there's nobody that can get to this parcel anymore because you can't these are private roads. >> Isn't Thomas Street a public way?
>> It is, but Thomas Street ends here, so you can't get to it from there. And you can't get to it from here. The only way you can get to it is walking through the wells. So, you know, originally you could get to it when I was proposing going all the way
down, but then the uh the wetlands crossing which I'm like I you know, once we really looked at it, I said I just don't >> I'm sorry. What's the >> Oh, yeah. the whole site like really put
it actually surprises people because a lot of topo out there so you know there'll be some flattening and filling the ravines but it's a fairly balanced site as far as soil goes but there but there is other
so that being said this all of this along here stays wooded except for except for this section right there. >> The amenity building is going to be used for >> typically it's the gym. Uh I'll put the
leasing office in there sometimes. Uh maybe a little maintenance office, the game room a lot of times, pool tables, stuff like that. Uh we try and keep them out of buildings. So I just wonder when you say amenities and you
start talking about gyms you just want in domestic sufficient for what you see is the >> longterm use >> right showers kitchen. >> Yeah we don't typically put showers in there but uh we will do a kitchen like a
kitchenet you know we don't put a range in for instance but it's more for somebody wants to have a like a party or something or watch a football game. Yeah. Um, so, uh,
>> yeah, I didn't see it. I just question also I didn't see anything foration caps pressure testing for that and how those will be handled. terminated once and installed
this can be alltimes be all done in one one swoop or phase or how that's going to be is that the froction runs into cold seasons for that another concern that I had was the cross tie that you have going between the two
buildings by the amenities building here I don't know if I was talking to Chris I don't know if that's really necessary I think that's going to have a negative impact on the circulation of the loop. You mean you just want the whole >> Yeah. without that cross. It's going to
give you that flow that you want around to that pipe. Otherwise, you're going to have flows kind of resistance water quality issues on that building. So, we're gaining gate. So I don't know what the bottom of
this pipe is. [clears throat] Do your pressure test. This is stuff we can do now which is helpful but as we get closer to construction hopefully um that'll be our page that'll
probably >> Yeahord coordination with our rules regulations in accordance with that we'll work with J I think you know council and yeah what we do on
developments >> and along with that you say this is going to be private so I would think the town responsibility will stop the town responsible within the confines of >> yeah I'm assuming that's the way it go
for instance but I'm doing a 44 house development in east right now and the town is it's all private But the town was granted an easement to the town of East, but the town doesn't want anybody else touching their lines, you know, so they end up doing it. So I don't know,
maybe it's different from town to town. I don't know. So I think it fall under the similar conditions of the plazas that we have the shopping plazas those loop water mains we don't touch anything in there if there's a failure maybe in an emergency you may go and
shut something off to a building okay a failure reaching a pipe we're not going to repair it >> okay you know there's an HOA I think it was me HAC >> well here it would be it's a little bit easier with a multif family like this because it's one LLC that runs and
operates the whole So, um, >> and going to my head, you mentioned birth out of this is a public way and then it becomes private. >> No, it's all private. >> All private. >> Yeah, this this is a separately owned private property. >> That's correct. easement that I've got
from Rebecca and then this um would also be an essentially landlock on a public >> exactly >> how does that work
deals with this scale that's on >> yes that's for EV and zoning and stuff like that >> I'm just curious to do yeah I'm just curious >> apartments are a little different, you know, multif family, but multif family you can do. I've done it before, actually. Actually, was another project
I did in East where I think we had 40 ft off the main road and I did a 28 unit housing development and but it was only 40 ft of project the whole time. >> That was a 40. >> Yeah. [snorts] A current concern I have
is that if you've got an easement from a private private entity, >> we want to make sure that that easement is transferred so that if anything happens to the autom, you know, we can go in and immediately shut it off if we have to. So, you have looks like there's
more than one entity in the easement that needs to make sure the clarification's there. >> They be on council again, I think. But I I judge your point. >> Well, you know, you know, it's your >> your attorney dealing with county
council or you dealing with county council. I just want to make sure that we close that loop. >> Yep. Yeah. Because there's two reasons like you said. >> Yep. Yeah. It's just accessing shut something up is a problem. The building
have access. that um and I know we mentioned as as a power is there any potential no return to condos? >> No, Mass Housing wouldn't allow it, you know, because it's in a um a regulatory agreement which gets signed between the
LLC and Mass Housing and I have to do that on every single project and it's, you know, it's like 50 pages, but I' I've never seen anybody do that. Good question. Um because we considered that a million years ago when apartments were
not a great thing. Uh but now it's completely reverse. You know, nobody can afford condos. It should be noted that should that occur somewhere in the future that requires an individual meet up each
condo unit. So as you're moving forward, understand that there's a substantial investment if in fact you go that direction, >> right? >> With a lot of plumbing and a lot of technicality in order to be able to accomplish that with this size building.
>> Yeah. Not just individual mess. >> Yeah. I don't see like even the one they built over there at the mall. I just those these things will be I think the regulatory rate that's not a 40 days but my regulatory ring is perpetual. So and
I see depicted as 6 in domeics domestic service I don't know Chris P you can have a little insight that that size appropriately or not that's a substantial domestic service.
Yeah, I didn't look at I don't know that they have any like water demand information in there, but um that would be something to look at start getting [snorts] further >> appropriate size. >> Yeah. >> Yeah. My question was more like for the
meter, what was the plan for me for each of the buildings? You know, going like we were just saying, is it going to be one meter? >> It is a master meter. And then we we uh you know, the human demons and things like that. So we'll we'll submeter it to the apartments after that, but it's
electronic. >> Yeah. So that's just making sure that the meter is sized appropriately to capture the range of flows. >> Yeah. >> And then just this the P schedule that will go along with the taps and services of those sizes just
to that. Yep. What that would be the big thing is you know the pressure test formation infection plan [clears throat] you have where where whips will be how you going to break it up is one phase two phases three phases or or how
it's going to be done or points suitable points to flush out of whether it's adding a hydrant someplace that you weren't planning on to break it up you know gain hydrant to break things up to do a flush I don't know if the fire department is
going to require hyd you know half and half in the main or three phases of water insulation pressure test and disinfection >> need a point to be able to flush out which side you start from what they think >> I think I want to confirm that I'm
pretty Sure. >> Yeah, I gave Chris my comments. Um I had a couple that regarding coordinating the planting plan with where utilities are. So there's two spots where trees were shown going over one one of them was the
water main one was the service to the amenities building. >> Yeah. Yeah. Yeah. >> So I pointed those out in the You don't want [laughter] >> you have to dig up the tree. We don't.
>> But I will say landscape, as you know, the landscaping plans are, you know, it's a pretty picture. Yeah. And then things change when you get them stuff. >> Okay. >> But yeah, they made a lot of adjustments to um the sewer now appropriately deep
so the water will be able to cross over the sewers instead of the other way around. So that was good. And they added It was um yeah the other comments that I had had were addressed with this. >> Okay. >> Megan will be happy.
>> Yeah. Progress. [laughter] >> She's good. Diligent. >> Okay. >> Yeah. Um will there be one facilities in these each of the apartments? >> Yes. Yep. Everyone's got a like a stacked unit.
>> Okay. We have started using I don't know it probably doesn't make any difference but it's the um the combined units >> European model. >> Yeah. Now they used to be everybody complained about the dry cycle um but they've you know like just like the air
source heat pumps the technology keep getting better and better and better. So we're doing something providence now and people people are fine with it. Size-wise, they're smaller. I think >> they're a hair smaller, but some of the stack units are kind of small. Anyways, you know, I think they're a little smaller than the side by size.
>> Um, but they're so much more efficient, you know, when they use they continue to use the water, you know, in the cycle. So, I'd be curious to see if >> the water usage is any less. I don't know. You know, hadn't thought about it until now. you know, where everybody's
fighting with water and sewer capacity and everything, you know, everyone appliance stuff, too. Nice space, too. >> Yeah. >> Right. And then you can put a shelf up above. You can put cabinetry up there. Yeah. It worked out great in smaller units. So, yeah. But as of now, those
are the concerns. >> No, I have Thank you, Christian. Looks like you're up here. Want to hang out? See all the just made for [laughter] >> Thank you. >> Okay. So, update about the new well project.
The good news is our services the perfect screen that we talked about that scan is after their shop. Um Chris worked with them to make some additional site improvements. They originally gave him some instructions on this to be able
to get in there. Then they came back out and said, "Oh, we really needed to be a little bit less steep for the rig." So he went back out last week material to level things up, make it a little bit less steep so they be able to
get their equipment. So that part's been done. So now that the plan is that Mar should be able to mobilize back they left their drill rig out there. So they tech they are still mobilized but have actual out on site next week
going to reach out to them this week to just confirm which day recognizing that. So that's great. So with since they have that screen uh they're on staying on track for the revised schedule that they
give us that different screen [snorts] >> weeks meanwhile they um did their environmental like soil environmental. They didn't see anything alarming, no
issues, right? We wouldn't expect any but you know doing the due diligence on that and they also did their geotechnical analysis uh didn't show any surprises gravel and didn't indicate that the
conditions are too sandy. Sometimes when you have really nice sand, it's more subject to lift action from shaking. It gets soupy. Um their analysis doesn't show that. So um so that's promising.
And it also didn't show any potential layers of heat that would you know have be unsorted suitable condition for a traditional foundation. They can still build on those kind of materials. it just requires extra
high support type stuff. So at least for their preliminary analysis looks like you know a traditional type building foundation for a pump station well would be suitable at the site. So that's also good news.
>> Do we have one of our models that we follow would be >> pump station? Not really because of the restroom requirement. So that's you can't really just take something and say here use this. Um well there are factors
we were talking with them earlier today about some of the key points that we want to incorporate it into this facility. Um you know in addition to being a lot of the house the the well the vertical turbine pump and the piping it needs to have space for hydroxide and
sodium hyperchloride. um and want those in a separate room because they're corrosive and it helps to preserve the pump and all the electrical components if they're not
exposed to the chemicals. Even though the chemicals covered and vented outside, it's just inevitable that the gases get seep out and um you know, you won't get as long life if you don't have those in the separate room. So the um
thought is to have those in a separate room, then it'll leave the restroom. So we'll see what the configuration is. U Chris also expressed the desire that the entrance doors are on the gable ends so you don't have snow coming off the roof
right onto walkways where people are. So makes sense. And then some other little things that we want them to keep in mind. Um, since the hypocchloride gets delivered in drums, um, the ideal thing is to have that get pushed right in at grade level and then
have a containment area that has grading similar to what it was done at treatment plants. >> Yeah. So you don't have any ramps to deal with. And so we gave them some food to some of
those items and now they'll be able to >> Can you guys use a microphone? [snorts] >> Yeah, we are. >> Can you hear? >> Can't hear you. >> Is it muted or you can't hear us at all?
>> It's quite quiet in the room. I've got noise cancelling headphones on. Um, but it's on on your end. She's loud as hell to me. [laughter] >> Okay. We have a a separate little mic here that we're using, but it's up all the way.
[snorts] >> Mut has sensitivity, but we'll try to speak up a bit. Yeah. So they have those um thoughts to start now coming up with some draft conceptual floor plans. So that'll be the next step. So while
they're doing the the pump test, they can also start thinking about the the building layout now. Um so that the pump test work will happen over the course of the next month or so. So, they'll be out to
actually install the um 8 inch test well starting next week. And looks like the actual pump test would happen the first week in February or so. And >> how long does it take? How long test? >> Um it's only like a week long test and
it'll take a little time just to get the data crunch. Sure. >> And they'll be doing another round of lab samples. >> So, okay. that's all staying on track
and we have not yet seen the um SRF intended use plan. So, in the summertime, if you remember, put in a pre-application for it's called a project evaluation form for this project to get construction phase funding. And
um D has not yet released what their intended use plan is for who's going what projects get funded and that should be coming out really any day. >> In the past, have water projects did well? Um well they have yeah they
have specific funding for water projects. Um there's still a lot of projects looking for PAS treatment that will score higher. So it just depends on how much money they have and then how many of those projects get submitted
to whether or not a project like this will get funded or not. >> Regional at least or across the state? >> It's across the state. >> Okay. Uh, any questions about the well? >> Good news, actually. >> Yes. [clears throat and cough]
>> Chris, you're up. All right. I received the um updated proposed final um copy of the acco recommendations that [snorts] council recommended a couple
permits pretty much the standard [snorts] goes. So then packets for review and the next step [clears throat] um conducted interviews interview for the application for the
vacant pump operator position yesterday. >> Chris, hold on just one second. How long does this have to be reviewed for? Because doesn't it have to be turned in at some point? I can council town council mentioned discussing this with the TA and the board but they weren't part of the discussion to begin with so
I don't understand why >> no it's for discussion and acceptance with the board here >> I'll follow up with Matt Taylor okay >> do we have until the next meeting to vote on it so we can >> I don't I don't think so
>> we kind of saw it before we kind of >> yeah we I mean we've seen the changes >> yeah I Do we have much [clears throat] choice really in the >> segraph? >> Yes. Yeah. There was they had addressed
the comments that we had when we had the meeting with them to talk about, you know, what items of work were going to be required and what the deadlines were. They made all those technical changes. Um, and >> yeah, really it was just [clears throat] more those the lawyers talking about the
contractual terms that was the last piece. Yes. >> Yep. >> Yeah. I didn't I can reach out with council and confer with them. I see that the deadline since they were work that D council and town council are working [snorts] out details and the final
logistics pause looking a little more closely. >> What I was going to do was hop on next meeting. We could >> I'll follow up with council if it's becomes an issue. We can come here to vote, right?
>> We're looking for a vote for the meeting on this assignment. >> I don't think so. I think we're just waiting for a signature. >> Signatures. Okay. So I can jump in signific formal action um taken on that it's form the vote.
My concern is as we move forward with that, what type of financial commitments are we making on behalf of the town? And how do we express and get that information out to
the general public? If in fact the amount of money are not minimal and rather than being minimal they're major expenses that we have to incur whether it's new meters in a phased uh
fashion or whatever else it may be. Uh we've got a lot of uh thoughts that have to go into this as well as we move forward with the new well. I mean, we've got, you know, millions of dollars that we're going to
have to ask town approval for to commit to doing the commitment with D as well as moving forward with Bill Noah. >> Until we can put some numbers to it,
we're just talking pie in the sky. And that's not fair to the town people. It's not fair to town government. We need to start to put sound sound solid numbers to each of these. >> I love to see like a timeline too on
this how what the the requirements are so we can kind of maybe as we go through from month to month here see what what's the next you know big thing we have to make sure we address keep ahead of things too. is that was one thing we took into consideration when we went
over uh each of the items with D and I think a lot of Kristen's um advice we kind of push things out on a better time and it gives us time to be financially stable and be able to meet um if need be
and it's my understanding clarify with me D's position as long as we are actively working on need extensions because of financial reasons. They're willing to work with us and extend things. It's not like this needs to be done. If you don't have the means to support that request,
>> what kind of time frame would you guys need to put something together? >> It's all it's all the time in the past. >> Yeah, I need some graphic maybe to look through this calendar. >> Yeah, just to kind of show where things are, you know, paragraph seven is here. That sort of stuff. just because my mind
glazes over when I start >> because the other thing we need to do is get this information to the finance committee earlier rather than later. We don't want to be sitting here, you know, a month before town meeting with a finance committee that has no idea that
we're talking about a dollar or $10 or a million dollars. We need to keep them apprised to. We need to keep the uh board of segment apprised of where we are and what the numbers are just so that we're not surprising people. >> What are initial plans for financing?
Are we doing house bonds or whatever? So like get that ahead of the game so we don't know where we're at. You need to know where the, you know, whether there's any state funding that that reduces the the bonding capability, the requirements. All that needs to sort of
be pulled together into a plan that, you know, we can present to, you know, the world counter. Anything else on you guys think that that last call get
review and I'll follow council keep you guys? Yes, just brief outline sort of thing just like we conducted an interview for an applicant just pop off right
very well. He has probably possesses a T1 license for his T2 license. Um he possesses a D1 license and is willing
to get involved with us for D2 license testing license back some other credentials that usific local guy or where's he from? >> Okay.
>> So, he's >> Why is he available? >> He worked in a different field. Um >> he decided to get out of that field of work. He's self-driven. He took it upon himself to get involved in classes. He got the classes on his own, obtaining
the license on his own to be prepared to get into the water industry. So, I think he'd be a great member of the team here. You know, with that being said, I like to offer him the the position of pump operator.
I was talking to HR today. If possible, I think it'd be fair to bring in step two where he's been self-driven. He's put himself through those classes. uh Daniel's licenses. >> So, we're not paying for those classes. >> Correct. >> Correct. He's walking in the door
ready to go. >> Okay. [snorts] >> Just a question. Sure. Will he be at or below any of the other employees you currently have >> as far as pay?
>> Yeah, >> I think with the exception of um Evan because [clears throat] Evan came in, he got licensed through us. He's taking his test tomorrow, Friday, >> Friday and Tuesday.
I don't know. I think Friday I know he's on Tuesday. >> So we So he'll be right in line with that. Evan is a repair man now. Once he gets licensed, he'll move up to pump operator, but his staff will go with
him. So they might be neck and neck. >> I'm glad he qualifies for pump operator when we're hiring him because like you said, we got all these classes and knowledge that he's got when he steps in the office. So that's good. >> Yeah, I think it's great. Um, you know,
it' be his first job in the water industry. So I think it's great he can get educated and learn the town be a great great asset to to the town. So that that's my recommendation to the board that
additional offer of employment upon successful passing of the necessary formalities with HR and bring it as the grade five step two. Yes, that sounds good. >> Uh, do you want a motion on that? >> No, you don't need one because it's
actually not a vote of the board. It's just this kind of like an FYI for you and if you're >> feel good about the interview and what Chris presented, then >> that's a blessing that we can pass it on to. >> So, they do that.
>> So, I'll continue that process tomorrow with HR. um and the necessary channels for that. Uh moving along here with the recent snow events, the water department has worked collaborated with the highway
department, street trees and parks for snow removal in their efforts. Uh no issues [snorts] all hands on deck with the guys out with our trucks and equipment. Things went well. They took care of the our sites
without any issues. So >> just just a question. >> Sure. >> Um we use our four-wheel drive. Do we use the dump truck as well? >> Yes. >> Is there any thought about putting a sander on that to one facilitate a
little bit more uh access in and around you know our well sites or you know salt, sand, whatever might >> has it ever been discussed? It's never been a consideration because we can't use salt for well sites and it's too
abusive on the trucks. We have one dump truck that we need to be reliable. It's one thing to go and plow with the other trucks >> but it's like our machine it sits inside. We used to have a plow roof. >> Um once I have the opportunity I said no more. We have one back that back in a water emergency that machine has to be
you know ready to go and not damaged from so we it's never been an option or thought for us. It's just to load that truck up with a sander and then need that truck. We have to puck that sander out. It's just it's >> it's an aggravation and the material
will be in it that we can't have the well can't have the trucks back to the well cycle. >> So, no, it's unfortunately I don't think that's a a viable option used for our truck. I I wouldn't
recommend it, but this time of year, things kind of slow down substantially for us on the street. The roads are closed except for emergencies. So, this is a good opportunity to do a lot of interior building maintenance, routine maintenance on the pumps and painting and things like that inside. So, the
guys are busy doing that along with any of the other service calls we need and the like. Right now, we're getting ready to do our quarterly reads the end of the month. So radio beats and manual reads. So it's good now that the guys are running the
roots and fishing at it. So >> is mine now a radio? >> Yes. >> Yes. >> Where we at in terms of the those pilot meters? >> Wait. So the pilot meters have been installed. We're messing around with the software, the technology of those which
is, you know, quite interesting the algorithms that the computer will generate and build. Very interested to see how that works. [clears throat] And right now we have another training class with it once they get the meters in. Stacey's been working collectively with Li on the migration process on how to
get things to read and mess around get these in units to see how that process works for the building. So love to see how the usage for a quarter or so compares to previous bills. See how close they are. There's under readings before over reading before whatever it would be.
>> See that number. >> Yeah. But it's very interesting that the the meters the smart technology on the it'll identify and set building of your habits and the algorithm build them whether it's a toilet flush, a shower,
a hand wash, whatever it'll identify right on the screen what it is. >> Yeah, [clears throat] [laughter] >> that's a little too much info. >> We can actually see how long people are taking showers. >> Okay, let's keep that. [laughter] >> Yeah. But that's what the computer or
whether that's what it is or not. Whether anybody sitting at a computer watching water [laughter] >> now we know what you're doing Bob I'm on a well I'd love to have Tom water but >> no
okay >> the one that has the little >> Oh you are but the uh the the technology is um very interesting it'll log all so if someone calls high usage we can go back
and look and see, you know, it will identify like a toilet leak. It was a half a gallon. Yeah. Every 15 minutes is a half a gallon, half a gallon identify toilet. >> And and the consumerf facing software, is that started yet or is that going to be something that's later than >> that'll be something with the purchase
of like the four the four >> the three residential meters that were installed. Yeah. Those people will have the availability to go into a program. >> Um I think they were going to call you. Did you get a call? >> I did get a call. I was supposed to get a call back. I haven't got yet.
>> Okay. Um because we just had the meeting on last Thursday. Um so you will be able to go in and check it out and see for yourself. It won't have as many of the diagrams and graphs that we have. You won't be able to dial
down into all that maybe stuff, but you'll see the basics. >> Yeah. Like make your toilet bleak. See, see what happens. the low floor really is a low coil. I think there's some great technology, some great tools there for the residents
to use to monitor their own their own usage and question their own bills. I think it's going to be a huge timesaver on meter reading and billing and it's going to cut down on a lot of phone calls with high usage and it's it's a huge time
saver when it comes down to the closing reads for real estate transaction because no one has to physically go outside address anymore. You just get it right from here and the return read rate is like 98%
that they have. So it's it's going to get a lot more actual needs as opposed to that's a a big piece of the puzzle be passing. And lastly I have is the uh theou between water sewer highway been signed
by all the involved departments that's in place and one of the last thing is the new town administrator Scott I mispronounced this [laughter] >> started last week Um, we had the first
meeting with with Scott today. Great guy. I think he's I think he's going to be a good fit for >> what's his you say? >> Yes. >> What's the last name? >> Lambas. >> Lambas. Came from
correct. So, >> he doesn't work ahead of him, but I I think he's going to be a good fit for Kingston. >> Yeah. >> [clears throat] >> couldn't be any discussion today. So that's all that I
[clears throat] bunch of abatement stuff which hopefully also need to be resolved by >> well at the last meeting you have requested that maybe a discussion of developing an abatement policy or
procedure. Right now I copied off the page and the rules and Rex and it's basically a one sentence statement just stating that all appeals for baitment must be made to the clerk of the board water commissioners writing your personal appearance within 30 days after issuance.
Um I also attached state law regarding tenant landlord water bill responsibility breakdown etc etc I don't know if you want to be more
specific about applying for maintenance what kind of situations are going to be considered >> right now we're seeing an increase of abatement request I partly because of increasing the water rates >> and increased sewage as well. So the
double-edged swinging the leaks with >> Yeah. >> from whatever um >> yeah I made a suggestion that you or Chris could uh survey a few towns to see what they're doing because I'd like to get the language for that
because I think we're too permissive right now. >> I agree. And I'd like to come up with a policy that's been tried and proved instead of coming up with a policy that we change in six months because of this or that. Let's come up with something that's going to going to be the right
thing to do now and then it kicking the can down the road, I don't think, is going to help. But I think that we be fair to ourselves and our rules and regulations states that if there's water laws due to
negligence of frost of freezing that you're not el it's plumbing issues are being overlooked or neglected for extended period of time. >> That's neglect too. >> Exactly. That's what I'm getting at. I think it should be a little more
scrutiny on way >> I absolutely think we need to be we need to tighten up whatever we're doing. I mean, I'm not saying that Craig Whit is right or wrong. You know, we identified and repaired a toilet that went undetected for quite some time.
Undetected for quite some time >> during the quarter. I mean that's what you don't notice. >> We need I think we need to sort of uh put a better definition on when we'll react in a positive manner. I we should
also be looking at if someone gets an abatement in 2026. They shouldn't be able to get another abatement in July 2026 after the next bill is out. Yep. we we need to sort of tighten up their
responsibilities as well as ours. You know, it's nice to say, "Yeah, we'll reduce it to the lowest possible >> statement reiterating that the the homeowner is responsible for the upkeep of up of their plumbing and that if there is, you know, repeated faults
there that may not be considered after I think I'd like to have some sense of what other towns do and how it's been working for them. You know what where's the cut off? Is it amount of water cut off? Is it amount of weeks or months cut
off? I don't know. So, and maybe to be revised once we get the all new meters and we see what kind of technologies available for people where they can find out for themselves. Yeah, there's different settings depends on how you set things up. You get alert
of you know high flow or pattern flow like that like said if every 10 minutes you're using a half a gallon of water toilet it doesn't even see that on the water scope to say oh I got something going on
the technology out there we just get our hands on so I think it's so we can find some language from other towns and also maybe discuss what is our what submission submission information we want to make that they include
it's only for certain conditions either whether we outline those specifically or say what it's not >> maybe for neglect >> so that >> and I think we need to leave ourselves in look at the case by case examples I
don't know >> super explicit but just make sure we hit the high >> because if someone's on vacation for a week and you have a leak that's not neglect it's bad luck. >> I mean, we've had situations where we've had sticks left on outside by grandchildren. We've had
>> I think I treat that I would look at that differently than I would a pipe behind a wall that can't be seen until something catastrophic happens. That's different. >> Exactly. >> A toilet leaking for most of the time, >> you can hear it.
>> You can hear it. You hear the toilet call for water. Um, so there's all kinds of different instances that can happen, but I think >> that's the part I think is neglect. I think that's a neglect. >> True.
>> They need to be educated, too. >> Okay. So, I'm happy to do some research on survey, but you do have three minutes in front of you. >> I'll let you guys take over. Okay. So, number one, Copper Beach.
>> This initial request came through the tenants. I advised him that we needed the request through the property owner. >> So, now we get request. >> So, then the property owner came through with the request. >> Well, I move that we update it to the
first. >> All right. So, voting here. Okay. So to total gallons at the lowest correct >> number two is um this would be a second abatement
after the first abatement because it the leak in the fixture in the fix was found in the middle of two bill. >> So it seems to be so it's essentially the following month. Was this the one we said? >> We kind of knew this was coming anyway.
>> Yeah. So, gallons gallons were part of the last billing order and gallons are part of the beginning of this. >> Yeah. I think I remember this one. >> We baited the first part. So, we have a motion for that. >> So, move second.
>> And so, who second that? Sorry. >> Uh budget. >> Okay. And the third one. >> Yeah, this was another toilet. >> Just we have proof of
>> No, he did not. >> On November 20th, >> he did say his They had a faulty fill valve on but he didn't say it was fixed.
>> We had it replaced on November 20th. Yeah. >> There's only way that >> Oh, gotcha. Y I'd love to see this that that you know receipt from the from the contractor who did that just to show that there was a fix that >> he might have done itself. >> Yeah, if he did it himself. only the
receipt from the Lowe's valve [laughter] is not valid. >> Yeah. >> Is that >> that could be something in the future though into the policy that we're going to request it for repair that you should approve of repair. >> Yeah.
>> And essentially since we haven't got a new policy in place, I think we have to rebate this one too. This is one of the ones that I think in the future we're less likely to >> if it wasn't fixed and it showed up on the next bill and came into a big fat then we could say
>> but it was fixed but but it was a leaking the fatherhood the leak. >> So I mean >> there this isn't neg piece that I keep coming back to. >> All right. >> So we got a motion to >> move to
number three. Second. >> Absolutely. >> So, this private will guy, is he just thumb his nose at us or was he does he [clears throat] do anything about that? >> A little bit more about this. So, this gentleman has more of an issue with
sewer because he's he put in another secondary request um specifically to sewer to explain how they build the water. So >> yeah, >> um he would just like to reestablish his private well
>> for irrigation. Yeah, because he says for irrigation and nonsitary outdoor use >> non sanitary household [snorts] use. non sanitary household use >> outdoor showers I don't know >> I the problem I have with
non sanenitary household use that mean >> non sanitary outdoor use >> outdoor okay >> okay >> I don't have a problem with the concept I think we need to make sure that he clearly understands that he has to provide us a clear
approval that in fact any connection between the outside well and the town and the house service is completely separate and that should require my opinion is an inspection by someone in the water
department but once it's >> installed and once it's operating there is a complete uh disconnect between two systems. There's a board of health required in this since it's going to be just irrigation. They don't need to board health. So it would be
>> well board of health has I don't know what they have to do but they're the ones who keep track of all the wells. So whether he has to fill out another form for that I have no idea. >> Yeah. >> Um >> I just want to make sure that we make sure that there is that complete separation. I agree. That's the concern
that I would have that we could work in collaboration with the board of health that upon implement well prior to implementation of that we're allowed to inspect to make sure there's no interconnection. >> He's required to provide [clears throat]
so that we can verify that it's been disconnected. >> Yeah. I I don't I don't want to go in there and see a emergency valve that if he loses to town water he can switch over to >> to well water. I don't that's just it's a cross connection that >> um that I would be concerned about
myself everybody else you don't quality that well you know I think it's imperative [snorts] that that well have no connection with any if he resists that what do I shut him off at this week >> okay
>> so we'll make sure he knows this >> make sure he understands if in fact inspection is not permitted >> we will shut off the building at the street. >> Make sure it's not in a adversarial tone. >> Yeah. Yeah. >> And that comes from a public health
standpoint connection. >> Yeah. >> Okay. All right. >> ADU. [laughter] >> Yeah. >> All right. Uh see I received an email
uh from Mr. Colin Dar in regards to uh 22 Main Street. There's been identified as a some issues there with code violations with other varying departments in the town with plumbing and electrical
violations and Mr. Don is looking to clean the place up and get it in compliance to the town's rules and regulations and such. So in an email he has sent he's looking to establish some ADUs that
were outuildings that were turned into housing and now into ADUs and condoiz some of that. He was looking to see if he has sufficient water. I responded saying now it's brought to our attention he has condos that he has sold law of per our rules and
regulations that I referenced it to him which section paragraph it was that requires any conization of properties requires an individual service tap at the street individual curb with individual meter for that
condo after that I >> did go by there after I became aware of And there's an acting for sale sign up at 22 Main Street. So >> I saw that just yesterday. I believe it says condominium for sale.
>> Still, you know, something's for sale. There's something >> people >> very strange going on here. If you read his letter, he's got like four condos in one service. >> Yeah. >> You know, >> so buyers need to understand they're also buying liability that has to be
addressed. Is that something that has to be addressed beforehand or I don't know. >> I I think now that we know that he's got four condos, question is we need to basically notify him that he needs to meet our rules and regulation, >> which means
>> we read his letter. >> Yeah. When was the condo produced? Was this after some time? Is this not clear? >> So, so this email is specific to the >> Yes. He mentioned in another email to you Chris. Well, he does mention the
rear cond here, but that's a separate building. >> It's the front the original main house front that he's [clears throat] a condo behind that condos up there, right? Upstairs and downstairs.
Yeah. >> Without getting an additional service. Correct. >> Right. And and that's the building that's not the building involved with all of the violations. It's the out building behind [snorts] that initial building. >> Yeah. >> He just
>> That sounds like a code violation in itself. You got two condos. >> Well, yeah. It's a violation of our but he mentions it that that in in kind of passive like to explain the property not realizing [clears throat]
>> he just opened himself up. >> The news is tied up. >> Yeah. Yeah. >> So the the house that we're referencing the main house up front is a serving house for all the utilities to the subservient out building
>> ADUs condos apartments however the landlords as opposed to other types the landlord can do whatever they want as they're renting out properties but this is a condo so people are buying them. Yes. >> All right. So yeah that's the issue. Sounds like he built a bunch of condos
in a back building and probably did it without getting the proper permits to begin with. You know, rent. >> Is this the first time they sold them or >> who knows that?
>> I want to say like within the last six months, we got a call for from a realer for one of the units that sold and she kept referring to it as like condo a for unit A and we don't have that. We just have 22 Main Street.
>> Yeah. >> And I said, "There's no condos in this." And she goes, "Oh, no. We just sold sold." [laughter] >> I'm like, "Well, there's only one service, so yeah, >> keep your real estate lawyer handy." >> So, anyh who, I don't know. Are we just
waiting on him to get back? Does this >> I I guess my recommendation would be to see if we can get some information from the building department on whether or not any of the unit >> you should do an inspection. >> Huh? >> I mean, I think the building
department's got to do an inspection. >> That's But that's the building department. Let's see what we can get from another town department on whether or not in fact any of the buildings or any of the condos are legal.
I think we have an obligation to each and every condo owner as well as um >> well I mean with the sale of the condo they would have had a smoke inspection they would have had >> we don't know >> well I don't have to expect there's
nothing about water >> no yeah no >> so essentially I mean all the other inspections that have to happen before the bank signs off one of them isn't water. He's paying for their water for the next. >> Well, yeah, cuz I had to give them I
said I have to give you the bill as it is. It's not separated by a condo unit. And they said, oh, what they've been doing is just getting the bill and splitting it between the two units. >> So, I'm like, well, I can't get involved in that because that's not set up to assist them.
>> Um, >> that's interesting. >> Yeah. >> Yeah. I guess wait to hear back and maybe >> I [clears throat] don't know somebody's got a mention to the building department that maybe there's a a inspection that's
necessary here. >> The the town did go I think this past summer the building and border health electrical plumbing and there was just there were more violations than there were things that were incompliance. Um so
there was a lot of going back and forth. Um, another little twist in this is this is the father of a member of the um >> DBA. >> It sounds like he's the uh veterans
agent. >> Huh? >> Hey, if you read the letter, it says, "I'm headed to Florida on Friday and come back to Kingston monthly until I complete my job with the Veterans Administration in April." Veterans Administration works for us.
>> Okay. It does not work for the town. >> So, it's just there's been a lot of other issues with the other departments that they're addressing. This just came to full light here with the condo concern based on the question that he asked about, you know, additional water service to additional rebuildings.
So once I directed him to read the full rules and regulations and I gave an excerpt of one that pertains directly to his case, I heard back from him. When I sent that response, I uh CC the other departments, board of health, building
department like so that they're all on the same page because the quarter was just a sidebar between him and I. original email was all those other departments and then he had just a water question that came to this office that I responded to. Then I added the other back in once they noticed. >> Yeah. So I think if you're approaching
again when is if you're either looking for new service you have to have a deed is it separated in the deed too these places that's we have it tied to right you have to have that I I don't know how it's laid over the assesses or anything like that. >> I think I looked at it was just one
building like they would have the condos. >> Yeah. If you drive by, it's a very interesting piece of property. >> Uh I would say that unless he brings the property at 22 Main Street up to the department's rules and regulations
relative to condominiums that we cannot and should not approve any additional totally. >> All right. All right. Uh the property taxes. So this is what the parcel we got as the gift, right? Do I send a sign?
>> Yeah. This came from um Moren, the assessor. She wanted you to sign this. >> Sign this one or you have one over there. I need to sign. >> Uh it doesn't matter. Actually, you know what? Yeah. Why don't you sign this one? This one is the whole punch. This is the original. [snorts]
>> Okay. So, that's the next one was to just approve the meeting schedule. Well, I just did the second and fourth Tuesdays of every month. Obviously, it can change, but I wanted your approval before I put it on the website. >> Yeah, I got my calendar ready. Have any
questions, concerns? >> Just since you're putting it out to somebody, Stacy, shouldn't say that normal would be 4:00. I just >> Yeah. No, no. I I can add >> that.
And then um this is the FY Oh, no. This is the annual report for annual town meeting book. Um everything we did in 2025. I will point out to you that we did have a slight decrease in the gallons of
water pumped. >> Yep. >> 3.68%. 68%. >> Of course, it was wasn't a particularly bad summer. So, >> no. And I think, you know, Chris and I talked about it probably with the moratorum still being in place for most [snorts] of the year that probably there
wasn't a lot of construction going on. There wasn't a lot of um >> main flushings >> main flushing like >> and then just updated some project information there. Um I don't have to have this till the
23rd. So if you want to review it and get back to me, you can do that. Probably before next Friday. So on that and then the last issue, this was um I had to add this to the agenda last minute. Um
Green has having some issues receiving their bills. We can't figure out why. They seem to be every other bill they get. >> There was a bill that was sent originally, it was sent to the development, received by one of the
residents, and they would pass it on to the management company. They would typically get the bill paid immediately. They have a pretty consistent payment history. >> Then, um, December, uh, March of 2025, they didn't get their their bill. So at
that point um in June they got the June bill with the March balance on it and they were like wait we never got the bill and they requested at that point that the address be changed to directly to the property management company
arena. So we went ahead and did that. Um they didn't get the September bill. They got the December bill. Oh, and I'm sorry. And in June when they got the bill with the March balance on it, um they immediately sent out a
check. >> Check still is uncashed. They've gone down to the collector's office. They've acquired. They don't have any record of payment ever coming in. It's still outstanding. >> So then it's not a small payment.
>> No. No. So, um, so I had a long talk with him and I told him, he said, "I'm going to make the payment for the amount of money that the bills are for, but I'd like to at least ask for I said, "You're well within your right to ask. I can't
say they're going to do it or if they'll do anything. It's really not on us. Once the bills get processed and mailed out, I have no control over the US Postal Service." Um, so he made it less the interest payment, hoping that based on their
prior payment history, you could maybe wave the interest. I didn't tell him to do this. I said he was within his right to perfectly acceptable to do that. I think if they've got a a history of paying the bills on time,
>> and I believe they didn't get the bill because it's not the first bill they didn't get. So until this thing gets gets worked out where month or quarterly they're getting their bill and quarterly they're paying and it's going to the right place, I think it it makes sense.
>> We we we know for sure we issued a bill and sent it. >> Oh yeah. >> Yeah. In September. >> Yeah. >> And they actually have a copy of a recorded check. >> Can you verify their addresses in the system? >> Yeah. I mean, you know, I would think the the interest waving of the interest
would be more of the collector's office than it would be. >> He actually sent me the I didn't put it in here and I apologize, but he actually did send me the print out from his comp. They do a Ether Exchange, which is a check processing company. And he printed
me out the print out from June with the payment, where it was mailed, how much it was, and the date it was mailed. and it just never got >> could maybe we both recommend to the collector that they evade it. >> Yeah. >> Yeah. >> With the documentation that did you
>> I already gave it to Ken because Ken said he was going to do some work. I said maybe we need to go to the post office and talk to the postmaster on this because he wasn't he was mailing the bills directly to um 26 Evergreen Street. He wasn't even using the the
lockbox bill company in Boston. Um, and they should have been received. I mean, we get lots of mail. My concern was there was a mix up between the boxes changing from box >> to lock box. But he's like, "No, I
didn't even use either of those addresses. I used the physical." >> I think this is a >> I move that we abate the interest or recommend the abatement of interest. Okay. But second >> and so voted.
>> Yeah. They know when the next bill is coming up. >> Yes. In fact, I think what I'm going to do is um I'm gonna actually send him a copy of what the bill is going to be. >> Yeah. >> I don't I won't have the bill. Well, no, I will have bill number, but once it processes through, I'm going to email it
over. >> Yeah. Just to see. >> Yeah. >> I would wait a little bit just to see if it goes through the mail way. They should and then call and double check. >> Maybe we're going to >> Well, I mean, it doesn't really matter. I mean, he wants to know about it sooner
than later. >> Maybe maybe you could ask it to him. I'm going to send it to him and say, "Hey, this is this is what it is. Please let me know if and when there >> I made the motion, but second." >> All right.
>> Okay. So, >> [snorts] >> So if we're all done then I'm entertaining a motion to enter into executive session first or >> um so >> technically you enter into executive
session from the open session. >> Yes sir. Okay. And we shall now return to open session. >> We will close everything. >> But you do have to take a roll call to enter. >> I
cast I >> I for discussion only. >> Yep. Barbans I as well. So we will now enter an executive session.