--------- So, it is 5:30 on Wednesday, January 21st, 2026. I'd like to call to order the meeting of the Silver Lake Regionalization Study Committee. Uh, in attendance this evening, we have Michael Cowit, we have Lori Costa Klein, we have John Williamson, we have Jim Walters, we
have Missy Baitman, uh, we have Scott Lim. Scott, how am I saying your last name? I apologize. >> Lambcy. >> Lambiercy, uh, town administrator for Kingston. We have Bethany Salah. Uh, we have Michael Ward from the Collins Center. Myself, Jonathan Celig. And
again, I know Kingston likes to say this announcement. The meeting has been posted prior uh 48 hours prior and according with Mass General Law chapter 38 section 20 the meeting will be posted on the local scene. Uh and if anybody has any comments to make or would like
to videotape this is that true that they have to make their um intentions known now. Okay, seeing none, I'll move on to uh updates from the callin center. Uh we have a very kind of simple agenda here this evening. So uh as I said to the
rest of the crew, we had a working group yesterday. We have Michael Ward here uh who for all intents and purposes right now is going to be our point person for the Colin Center. Um they're doing a little bit of uh role shuffling. So Michael is our guy. Uh so Michael,
without any further ado, I'll let you take the floor here. >> Thank you, Jonathan. Uh and thank you everyone. It's nice to virtually meet you all. I appreciate the uh time uh that you're giving this evening for this. I do think it will be relatively brief. We'll try to get you out of here
by the uh appointed end time that you that we um that the meeting is set is set for. Um as Jonathan said, my name is Michael Ward. Um I'm the director of the Collins Center and for the time being I'm going to be project managing this uh due to some shuffling we're doing. Um
the key subject matter experts who I think many of you have already met are not changing. Heather still Heather Mashad and our team is still going to be running the financial analysis um uh for the for the project. Uh and Ann Wilson and Bill Lupini who I think some of you
have met are still going to be um managing the educational programming side of it. The slight difference for the moment is that I'm going to be sort of running big big picture. Um, and so since uh unfortunately just given the the timing, I was the only one that was able to make it. I was hoping to have uh
one or the others uh join us this evening. That didn't work out that way. But um uh but uh I I think it's it's fine. We're still early on. I'm going to um just give you a a fair fairly quick update on what we are starting to do uh
and where we're heading. Um, and then I would love to actually ask you all some questions, uh, if that's okay and get a sense of where things stand in your respective communities and in the district on the ground. I know there's a ton going on right now. I just want to do a little, uh, uh, read of the room of
where things are. And then I'm happy to take any any questions from you. I did put together um, just to keep it focused um, uh, some slides. I don't know if I let me just see if I have screen share. Oh, I do. Excellent. Um,
let me see. Okay. Uh, can Oh, it's not in um presentation mode yet. Oh, no. Actually, I'm going to take it off that. Um, can you see this? You see the uh the slide?
>> Okay. Uh, excellent. Uh, thank you very much. Um, so what I would like to do, um, is just start very briefly with an review, um, so make sure everyone's back on the same page. And if anyone has
joined new since, um, since the committee was meeting before, review of the goals, deliverables, and timeline. Um and then um as as Jonathan said, we had the the working group meeting yesterday. So give you a little update
of um what is coming out of that and where we are going. And then um following that, uh like I said, I'd like to hear um uh any thoughts, any reflections from you all on things that have been happening. We know there's a
lot of churn in budgets. Uh we know there's a lot of churn in staff. Um, and so I'm hoping we can uh just have a little discussion there and then um have eager to take any questions that you all have. If they're into the deep into the
subject matter, I will collect them up and um get answers for you and uh report back via email or at the next meeting as depending on the particular needs of the question. Um all right. So, uh,
just to go back to the I pulled some language from the contract to make sure we're, um, still all on the same page here for a goal statement. Um, you can see I'm not going to read the whole thing there. It's in in bullet one, but um, this is obviously a a study to
explore full regionalization across the district to identify cost and operational savings if it were to occur. and beyond that uh to identify not only financial and operational efficiencies that could be achieved through full regionalization but also the um any uh
educational experience and outcome improvements that could be achieved as well. Um as you probably remember we've broken this into two phases. There's some some overlap. There'll be some overlap of the work um but uh basically
two phases in terms of deliverables and what we're looking to do. The first deliverable an assessment of the current operating uh environment and educational environment and financial um status and we are um uh per the contract aiming for
completion in December. Uh and then phase two would be the um a more forward-looking um analysis and modeling of what implications might look like and what that um situations might
look like. financially and uh and educationally given the um potential for regionalization. And that will be a report and a presentation. Uh and that since this is slated to go 18 months uh
would would be about June 2027. Um I did put a note in there because I know there was some discussion in the meeting yesterday. Um, I know there is is interest in getting uh as much information as possible in advance of the next year's Springtown meetings. Um,
and and I we are aware of that. Uh we will do our best with that. But a lot is going to depend as we get into this on what the data look like, how easy they are for us to get, how uh robust they are, what the quality of the data look
like on um on the financial side uh in order to be able to do the kind of um of modeling that our finance team um will do for that. Um so all that is to say, we're aware of the desire to that. We'll do our best and we'll keep this group apprised as we go through uh uh what
it's looking like, what we'll what it looks like we'll be able to produce uh when. Um any questions or or comments on that? >> Nope. >> Okay. Um, so again, very briefly, um, I
know we got I I want to acknowledge we got a bit of a delayed start. Um, you know, we got the contract was signed a little bit before right around Thanksgiving between the holidays between staffing changes on our on at the center and between I know there was
a lot going on on the district and the towns. We are a little bit delayed in getting this up and running, but um but it is now up and running. We did, as as uh Jonathan mentioned, meet with the working group yesterday. We're anticipating getting our first data sets uh very shortly. So, at least on the
non-financial side. Um uh so that'll be great to start sifting through that, seeing what we've got, seeing uh what it looks like, what we need. Um the our educational team is reaching out to district to start mapping out when the
interviews and focus groups will be um uh best. We we want to sequence them in a way that makes sense for the project, but also we don't want to overwhelm staff. We know there are busier times and less busy times in the air. So, we really will work um our team will work to try and figure out how to
balance those um those two needs. Um, and then I I just want to to point out that I do think the the crux of this project uh and po and probably what's going to be most challenging uh is ensuring that that the financial data
that we get um uh from the district um uh is is sufficient to do what we need to do. And I I put that in there. I know there's a transition of staff right now and going on and that that creates an extra layer of challenge. Um I'm my
understanding is there was some talk about potentially getting a firm in uh to assist with that. Um so um you know I've I've reached back out to to our team to see if if there are if there are firms that we know of that we can um
recommend. Um but but in our in my mind that's the um as we get going here, what worries me most about potential bottleneck uh for this this project um is that ability to get that uh financial data given how busy the both how busy
the finance team that your finance folks are as well as the fact that we know that that there's a transition. It's happening right in the middle of a transition as well. Um so um again that's one of those things that we will be keeping an eye on. We'll be reporting
back to the working group and then to the larger this larger group uh if and as uh needed through that. Um so as I said relatively brief here on our update. Uh any any questions or or or
um comments on on here as we get rolling? I just I have one question Jonathan if that's okay. It's Missy. >> Sure. >> Yeah, go for it Missy. >> Just a quick question about um what you had just spoken about that I know at one point we had voted to have and maybe you
spoke about this at working group already to have um an outside consultant to help support the data mining I guess is what Sarah Hickey would call it. Um, >> has that have you found is that what you're speaking about? Like you haven't
found someone yet to to support that process or are we supposed to find that person or where are we at with >> um my I my understanding is that I could be wrong was that the district was going to but but since there haven't yet we will we will see if we can think of you
know we'll work as well to see if we have ideas of who could assist with that. um you know, we we're going to uh be meeting shortly with um Sarah and Stephanie and so we'll talk through and
and try and game out ideas for how we could get some assistance there to um to be able to do that data mining. Um >> okay, >> thank you. Anything else?
No. >> Okay. Well, um, in that case, if it's all right, I, um, if it's okay with you, Jonathan, I'd like to, um, to turn it back and ask, uh, you all for thoughts, opinions, um,
know from the working group, um, and just from reading reading up on what's going on, I do I know there's a lot of budgetary moving pieces right now. I know there's a lot of staffing moving pieces right now. Um I wanted to get a
give you all a chance to to comment on what's on your minds as um as regards this study um with all the move the pieces that may be going in whatever your sphere is within this whether it's a you know as a FINCOM
member as a select board member as a school committee member as a town administ who whatever it is I'm curious uh to try and paint a picture of um of where things stand as we as we get going. >> Sure, I can go first. Uh I kind of shared with Michael yesterday in the
working group uh here in Halifax, we have our new uh full-time town administrator starting uh next week, Mr. Steven Sbo. So, we have our uh interim town administrator, Bob Fennessy. We'll be working with him uh for a week, the last week of January. Uh and then it'll
be Stephen uh going forward. So, I know that's a change. And then you mentioned, Michael, we did have the change in school administration where, uh, Sarah, you know, will be leaving, I believe, next month. Stephanie will be kind of sliding in for her. Uh, and then I know over in the Kingston side, um, Keith has
gone and George was there interim and now Scott has been there a few weeks now. So, those are three of the big changes. As for budgetarily, Halifax, we're still putting our budget together. Uh we met with our department heads or at least half of them I guess last week.
Uh Jim Walters is on in this meeting. He's you our chair of our fincom. Um the the reality is there's very good chance that we could be looking at an override here in Halifax. Um still trying to get those numbers together. So those are
kind of the big the big items here in Halifax. And I'll let anybody from Kingston or Plimpmpton chime in on any of the the major goings on in their communities. >> Um, >> don't all talk at once. >> I know, right? So, Missy from Kingston,
sorry. Um, my video's off as well. Um, so I think similar to Halifax, we have um Scott who just really started with us. Um, I don't know, two weeks ago now. Scott maybe. And so we have we're still in the
preliminary budget season as well trying to figure out um where we're going to go and and what we're going to need to do. I know we've talked about Prop 2 and a halfs back and forth, but we really haven't solidified a budget. Am I speaking correctly on that, Scott? We haven't
>> We're not quite there yet. >> Yeah. >> So I think we're still very preliminary in our budget talks. So um we're basically catching up. Um, and that that's kind of where we stand. Scott, is there anything else that
you can >> Yeah, that's precisely it. We're just, you know, we're a little bit behind the eightball as far as getting going on it, but we're, you know, obviously waiting for >> our um, you know, state aid numbers to come in and, um,
>> and then, yeah, we'll we'll kind of get to it from there. >> Um, Good. >> Sorry, I was uh it's Gene Coleman. We just jumped on from Kingston. Um we are still waiting on the state numbers which
should be out in the next um week or so. And then we do have um public budget hearings for both Kingston Elementary um school committee as well as um Silver Lake the beginning of the month. And I think those will kind of give us more of a direction. Um, our school departments
worked really hard to get the budgets in December and our meetings in January. Those numbers have not changed because we don't have the state numbers yet. So, um, Scott, welcome to Kingston. >> I look forward to working with you. >> No, this is just another reminder that,
um, without those state numbers, our budgets are preliminary at best. And um I think we're all kind of in the same position, but um you know, I I think definitely from what we discussed yesterday, it would be good to get some working groups going and get the things
underway that are not necessarily budget reliant right now. Um so that we can keep this moving and then once we get into um the slower months, we'll already have some stuff to, you know, use to um make the next determinations.
>> Sure. And then just to dubtail on what Genie said, huge kudos to our administration. I know last year all three communities were were hoping to get, you know, preliminary budgets a little earlier and and Sarah and Jill and their crew delivered big time. So,
uh, one of the earliest I've seen school budget numbers preliminarily since I've been a select. I know it's only about four years, but um, they really hit the ground running with those. Um, so I appreciate that. One other small little uh financial um you know headline in
Halifax, we have six unions here in in the community. Five of them are up for uh contract negotiations this year. So that's another um huge ball that's up in the air here in Halifax financially. So uh we have quite a few uh negotiation
sessions that are going to have to happen in the next couple months to give us a clearer picture as to what we're looking at financially. So, >> from perspective, >> I guess we'll have to have our one Plimpmpton guy jump in. Sorry, John. You're
>> with the Plimpmpton update. >> Yeah. Can you hear me? >> We got you. >> Okay. So, um, you know, our initial preliminary budget, just like everyone else's for the schools, is preliminary, and until until we have some additional numbers in there, you know, we won't
have a perfect picture, but so far so good. Um, you know, it ended up being a pretty um very reasonable budget, a lot less drama than the last couple years, which we truly appreciate. Um that said, you know, we have not yet had uh sit down discussions. I think they're next
week with the finance committee to be able to uh you know, get a better read from them as to where the town finances are. Um but there's there's no um no impending drama as yet. Um so we're
hopeful for a less dramatic year. That said, there isn't lots of money uh you know, sitting on the trees. It'll be picked off. Um so it will still be making difficult decisions about what we need to do. Um but uh you know for for
uh you know mid January I think we're in we're in okay shape to sort of change. So you know and again a typical hat to the administration for giving us something to chew on nice and early. Um and other than that not too much.
>> Yeah. And I just noticed that both Jill and Megan have joined. So, thank you ladies for jumping in. And I know it's early in the process and we're still waiting on the governor's budget. Um, but maybe Jill, just is there any sort of uh I don't want to say scuttlebutt,
but is there any sort of feeling or tea leaves as far as what the education budget's going to be this year or is it still, you know, anybody's guess at this point? You know, what do you what do you what's the word on the street? >> Oh, you're muted, Joe. So most of my colleagues are uh facing um are still
struggling in districts um financially. So the chatter that I hear is primarily from uh superintendents who are worried about the potential impacts and the inability to pass an override. Um I would defer to Sarah if she's heard more
from her Mazbo colleagues. >> I didn't notice that Sarah was there. My apologies Sarah. Yeah, if you're here, >> whatever whatever you got for us, S. wouldn't miss this for the world. The only thing I'm gonna share in addition gonna miss it. >> In addition to what Jill said is um we
had a webinar scheduled with the department of education tomorrow at noon to review the governor's budget and today I received an email that that webinar has been rescheduled for
February 11th. So, I don't know if they know anything different than what we know, but once the governor's budget comes out, then the Department of Education picks through and all of the um and and then they'll send summaries to the school business managers about
net, you know, required net school spending and and all the everything that comes out. So, um I was hoping to do that tomorrow with the Department of Education and now it's February 11th. It doesn't mean that the governor's
budget's not going to come out before February 11th. >> Sure. >> We just won't get the Desi lens on it. So I think just I was just going to say um you know in talking with our state rep uh this weekend and also you know
hearing from Jason Frasier who of course has you know quite a bit of the pulse um I don't think anyone's expecting more money because we have issues with um with cuts or and or uncertainty um federal sources of funds uh and not just
from an education perspective but across the board which generally means that therefore the state is expecting less federal funds coming in and if we're not replacing those with state generated funds then that means less money. Um so I think that the the
the feeling is um uh simply that we're going to probably have less to work with. So there probably is a great opportunity um there. But you know until we see the numbers, we don't really know.
>> Sure. Yeah. Not to not to be Debbie Downer, but I think we we prepare for the worst and hope for the best, right? That's always a good method to kind of attack it, at least at this time of the year. So, um, but to to kind of go off of what Jean said, I know while we're
still waiting for some final numbers, um, I still think that shouldn't stop us from doing as much data mining as we can now for things that aren't tied to this year's um, budget. You know, there's got to be, and correct me if I'm wrong, Sarah, but there's got to be things, and I know you've already put together um, a
lot of the data for Collins already. So, um, to the point that Genie made, let's try and get whatever we can get done now, you know, that that is doable now. Uh, and, you know, so we're not just kind of hanging around waiting for that that final budget to come in.
He said to rush us applause. It was very wellreceived. Um, no, John, I I agree with that, but I also just want to remind everyone like what we do in this working group or in this full regional group, it's not going to change what the numbers will be for this year. And going back to um the
purpose of this entire study in the first place is really just to kind of see you know is there money out there that um you know is being left untapped because we're not fully regionalized or would it cost us more to do that that we can actually all you know kind of um be
rest assured that we're not um operating in such a manner that it's um costing us a lot more money. Um, so I think that that is, you know, going back to the kind of the purpose of why we had all kind of come together with the regionalization um, study and then thankfully we were awarded a grant. I tell you, I I'm not joking when I say I
probably could have saved us $130,000 and, you know, started digging doing some of this um, you know, outreach myself just because I feel like Dr. Pru and I have been in the middle of it for so long now um, with with the um, you know, the redundancies and the inefficiencies that um, several of us
that have been on the school committee have seen. Um, but I I do think that it's important that um the towns are as involved as um they are right now with the group and um I kind of I'm looking forward to seeing what um what's going to come out of it. And um Michael, I
actually I I appreciated meeting some of your colleagues yesterday um you know in in the call. I think it's um extremely important that there's um some former superintendents that are going to be helping with this um study from the call-in center. I think their eye on our
district is going to be huge. You know, to be able to see that, you know, this isn't just something that um we came up with ourselves. Um this is something that, you know, they're going to they're going to be able to look at it from a superintendent's lens, but from an outside perspective, and I think that's going to be um extremely beneficial
going forward. >> I agree, Genie. Yeah, we we just did a couple years ago in Halifax with the Colin Center, a compensation and classification study. uh and things like that have more teeth when they're from an independent party. You know, there's no um accusations of any sort of
favoritism or uh you know, why are we doing it this way? You know, one town is trying to pull the wool over another town's eyes. There's none of that going on. It's a it's an independent third party from a reputable source. So, uh, if there is a change coming down the pike, um, it'll it'll have more teeth,
you know, because it's completely, you know, something that's done outside of our house, which I think is great. All right, Michael, is there is there anything else um specifically that we need to touch on here or how did that how did that how did we do?
>> No, that was great. That was extremely helpful. I really appreciate it and I do think you know I think future meetings will likely be uh substantially maybe not substanti will be longer there'll be a lot more to say as we get further into it but this was helpful for me uh to hear uh the various perspectives and
kind of where where folks are so um I'm happy to take any questions from you all um I also just want thinking of it we'll say if any of you are at MMA tomorrow or the next day um I'll be at our the trade I'll be on the trade show floor come stop by introduce yourselves and I'd
love to chat further and hear more about um you know what what's on your mind uh related to this this project. Um we'll be I'll be on the we're booth 500 on the trade show floor. So just just swing by if you're there. Any questions?
>> Said he would he said he'd buy everybody lunch which is great. >> I appreciate that Michael. Thank you. Last year, I think we were stuck next to there was a like random free appetizers and then slightly beyond that there was a set of unused uh but portaotties. It was a really weird section, but
whatever. >> Well, very very uh convenient floor plan there. >> Yeah. >> But um yeah, no, we'll be there. I'll be there pretty much the whole time. So, if you're there, um swing by, say hello. >> Great. Great. And again, guys, I want to apologize for the confusion at the
beginning of this meeting. Um I I guess that's that is totally on me where uh there was some confusion as to who was going to be the host. Um so again I apologize. I think once this thing gets going and we you know we have our stuff settled and Colin Center has their ducks
in a row there now I think it should be a lot smoother as far as you know setting up meetings and and going from here. >> Any other questions for us? >> Anything else guys? Did you have anything else? Michael on your presentation or >> No. Um that is it.
>> Awesome. Okay. Any uh questions at all from the committee as a whole? Speak now forever hold your peace. No. Okay. Uh with that being said, I will entertain a motion to adjurnn. >> So moved. >> Second. >> Second.
>> All right. And because it is a uh online meeting, we'll have to do a roll call vote. Uh Michael Cowit. I >> uh John Williamson. >> Yes. >> Jim Walters. >> Yes. To ajourn. >> Megan Cannon.
>> Yes. >> Missy Baitman. >> Yes. >> Lori Costa Klein. >> Yes. >> Uh myself. Jonathan Sely is a yes. Did I miss anybody? >> Jean Coleman. Yes. >> Oh, Jean Co. Sorry, Jean. Not on purpose. Um so Gene Coleman, yes. So
passes unanimously at 558. I want to thank everybody for their time. Part: 2
Call the meeting to order 300th anniversary committee at 5:18. Uh we'll do a quick roll call. We got several people online. Uh John Bartlet chair >> Jana Morsy >> Chris Morano Emily Bruce >> Ken Brackar >> those online
>> Don Alenre >> Joseph Cunningham the third. >> All right. Thank you everyone. Um, okay. So, we'll get started. Uh, no meeting minutes to approve this month. Um, fundraising and funding for the um the
gala. Um, I have no particular updates um since the last meeting. Anybody have anything? >> No, I do have some money for um >> I think Trisha will be back in >> Thank you. >> We can we can say that technically we've
been awarded a $1,300 cultural council grant for the art show. We've got the notification. >> It's official. >> It's official. I know it was unofficial last time. >> So, yep. Okay. So, yeah, I'm opening that up. That's for the act show. And then we also have um 1780
>> $1,780 also from the culture committee for the um rest of the 300 do use. >> Yes. Oh, okay. Good. Great. Okay. >> So, thank you very much to them. >> Did our best. >> That's great. That's awesome. >> We had to work with Yeah.
>> And uh moving on to merchandise. Um, no sales, I don't believe since our last uh, meeting. Um, so the question was asked, do we want to do sales at the galler or have a table there? Um, I thought we discussed it before. I've been telling people we weren't going to
be selling. I think we our volunteers are going to be kind of thing at that point. >> Yeah, it would sell. >> So Melissa Russell's offered to volunteer. Okay. So that would free one of us up. Okay. >> My thoughts on just reading up on silent auctions and you know gallas and such.
You want everyone to come away with something if they want to. So the merchandise gives them the opportunity if they don't win a raffle, they don't win a lot of auctions buy something. We can limit what we're buying, >> right? >> Um and I think we can
>> we could rotate. I mean I'd be happy to sit there for a bit. I mean there's enough of us there, right? Even if we sat there for half an hour, 45 minutes, and you know, >> and I'm thinking it's something after the raffles are done, people are going to buy stuff when they leave. >> Yeah. >> They're not going to buy at the
beginning of the night and have to carry it right with them all night long and worry about it. >> Okay. >> So, I feel would that make sense? During the day, >> I'm happy to actually put the table near the other cashier's table, then we'll already have the money right there. And
>> I'm happy to do it. I just don't want to sit there all night. >> Yeah. Everyone, if we think we'll have the people, then >> do we want to invite the book people to sell there, too? The book people because you're sitting right up together. >> I know it's a sep thing, but what do you think about that?
>> I know. That's why I'm like I'm wondering if it's worth it. But >> it's probably more of a social night when we have the bookmarks or the postcards. But I mean, you mind if I throw it back to >> Yeah, because I think some people will expect them to be there. Yeah. All
right. Yes. >> But I think they kind of almost think we're >> one. >> Yeah. And like we have the merchandise. So >> is there enough? >> Bring a handful and if they're gone, they're gone. >> Yeah. >> Question. Thanks. >> How much merchandise is there, John? Is there enough to put out to make?
>> There's still plenty. U I I don't have it right now. Mish has it, but um I know we still have plenty of hats. Like the >> Okay. The Tucker hat. >> The No, we have plenty of the beanies. So it was 20 of these, 20 with the block. Oh, good. >> Gray there was and those would be >> 20 red 20. And then there was also the
ones with the I think I think the winter stuff is what might sell and some sweatshirts. We're getting kind of low on the sweatshirts, but we still have enough >> blankets and seven blankets in navy blue. >> The blankets. You can check with her and see if they're going to be here. I was going to check with her early next week
and see if we could at least get one >> because I know you're thinking of possible raffle for that. >> Sure. Absolutely. But if we'll check with her to see if we can get more. Um, if if that whole order comes in, I ordered they added two more colors, so they added a navy blue and a black. So,
I ordered five of each. So, we should have 20 blankets coming in. It's just a matter of >> one. >> We're taking seven. >> No, we'll do a different order for that. >> I did notice um on the link for the um merchandise, you didn't see the bag.
>> Yeah. >> Yes. So, the bags and the and the hats. Um, these were new from our last order and there was so much request for the blankets. The blankets got put on the website, >> but we can these are not on there yet. Um, we can see how our sale going. If we need to, we can add those to the
website. >> Okay. Okay. >> Yeah. >> Good. >> So, yes, sales at the gallery is a yes, right? >> Sure. If Yeah, if we think we have the people. >> Yeah, I'll be happy to. >> Um, thank you. I think and if we want to limit what items we sell there, just
like what's easy to transport because I know Mish is like carting stuff back and forth. >> She's she's not going to the gay though. So, she may be willing to >> you can >> Oh, I Well, I can do but um Yeah, but she may be willing she's going to come. >> Yeah. Right.
>> Um and the im like how did she want us to track the inventory because she's pretty she has a list of it and we just check off. Great. Great. Great. Okay. merchandise mish. She's awesome. >> Oh, she's feel bad. Like when I bring back
>> suitcase is not as neat as when I got it. >> She probably goes back in and reorganizing. >> She has to because she's so efficient in so many. >> All right. All right. >> So that kind of bled right into
merchandise, right? >> Um so moving on to planning. Um the link here for the flyer, is that just our flyer for our events or is that something different? >> It's the flyer for the whole year. >> For the whole year. Okay. So, yep. >> I just I've just kept it on the agenda.
So, if anyone's ever looking they >> bring a back of those, too. Put on the merchandise table. >> Yes. Yes. I was hoping it would go out. That's okay. We can do available though. >> Yeah. We don't usually throw stuff over. >> I know, sweetie. I know. >> We just
>> I know. I know. But you want to get everybody and not everybody's going to the gala. Not everybody's going to the art show, right? So, it would be nice if we could. >> Could we make it like a half sheet size? >> So, there's two on a page. >> Yeah. >> It might be easier to hand. People might
more likely to take it a bit smaller >> to do too. Yeah. >> Yeah. >> The one I have at home is is a half page. >> Oh, yeah. Yeah. No, mine. >> Okay. >> Yeah. Good. Good. Yeah. Because that's my biggest thing I'm hearing from my group of friends. Well, how do we get
tickets? Where do we go? Where's the information? I told Jan and she said it's on the website and I know that, right? But my age group people aren't big into the QR code. They don't do the QR code. >> No, they don't like QR codes. >> But um but so that's my thing is getting
the word out. Now, when I talked with Miss I don't mean to interrupt, but when I talk, >> but she will. She um she looked into getting yard signs sticking something in the ground >> and and she said they were hund and something for 35 or whatever. So we if
we put the like when silver bell fair is out you know silver bell fair is coming it's everywhere in the yard things you know the steak and the you know that expensive and I really think that's what we need is visibility when people are driving by. So, I don't mean to push it,
but publicity is big. >> Looking at Waffle when they did their 300 two years ago, the 24th, they had those signs. >> Yes. >> I don't know what you would do. Put just put the website on it or I don't know. But >> that's just that you're saying like the website >> they don't use it. Right.
>> Right. Like we say, hey, go to the website. So, you know, do individual signs per event, >> but that's going to be more expensive. >> Um >> I don't know because you want something catchy. I don't know. I'm just saying that's what my people are telling me.
>> We don't know. Where do we go? How do we find out? They don't know what's going on. So >> So where do they get their information from? >> Me. >> No, but I mean like in general like they want to know what's going on in town. >> Well, the rec department is big when they advertise an event. That's big because it's a mass and everybody reads
it and it works. >> So it's an email. But it's an email. >> It's an email. But that's okay. Well, they got an email for the gala from the recck department. Yeah, >> they did. They did. Y know where to get the tickets. I I I made the coffee and sent it to email. >> Yeah, absolutely.
>> I don't know what I don't know what to say. >> I know. And I also people who complain about >> they complain about everything. I know. I know. You can't win, Jan. You know, I think the wreck is the best. >> Yeah. >> Yeah. We could have put up the whole flyer for the year. >> Yeah. >> Just do what they know. >> Yeah.
>> And maybe once a month or something. >> Yeah. Maybe the yard sign could say like the website and also Facebook because there is a Facebook page. So like kind of those are two different ways. I know not everyone's on Facebook and not every >> I think yard signs are great >> but that will get once we get them on if they're on Facebook and they get on that
they like the page and they'll get our email address. Yeah. >> Something so they can call from us. >> I'll I'll take the phone calls. I don't care. >> Can the comfort counsel give money to the library to fix their sign? >> Wouldn't that be nice? Right.
>> And that's so visible, >> right? >> Um and the transfer station one too and the fire station one. There's a couple of those. >> Who has control of the portable one? Is that the police department or is it the >> the control of what? >> The portable one. The one that's >> I think it's the highway.
>> We could see they could put it out when there's not emergencies. Yeah. >> Um see if they put it in front of the library if that one's broken. And with that, can't we do each event like January 31st gayla? >> We we have the gayla out here, but then there was emergencies with some that had to get put onto that one. Uh we have it
on, >> but they still have it. So, they figured out how to do it. They both >> So, the red the red lettering is for the reverse 911. They had to change how we're doing that. And then the second line still has the gay. >> Awesome. Awesome. >> So, yeah, that's a new toy we're figuring out.
>> All the options. >> PSA announcements on WATV. if you uh record one, they'll play it and play it and play it. >> Okay. >> Is it also, and maybe this is already there because I haven't looked at the website in a while, is it possible to put like a banner or a link right on the home on kingston.gov that says, "Click
here for all 300th anniversary events." >> It is. >> It is there. It is. Okay. I like Right. >> Right. >> I'm sorry. What can I tell you? We're old. >> Well, would they like a a flyer? Like would that like add maybe the on aging
or something. You know, >> these these ones we have for the annual event, >> all of them, the blue and gold and white or whatever. >> Yeah, there were a bunch of those. Stick them at senior center, stick them at the library where people are trafficking and then pick them up. I mean, I love mine.
I love mine and I look at it all the time. So, I mean, we can print out a bunch of women at the council on aging and >> be the one that tells all the Yeah, I can print them out and leave them in the job. I just think that people need
>> for that file on a JPEG of the of the flyer or or J. >> It's on the web page. >> If you have it emailed to you, the agenda, this link will take you to it and you can download it right there. >> J, sorry, this isn't the name. Did you
email me a the file with the flyer because like some hand like Jones River Village Historical some members same thing but like I don't know where things are. >> So that's why I put it on the agenda so you can go to our agendas the links right there. No
>> I can >> but um yeah I'll resend it out to everybody. >> Okay. I don't mean to be a poopy customer. No, this is all about representing my genre of people and they not savvy not tech. >> You're raising a good point.
>> A hard copy and they can pick it up when they're at the library council on aging wherever >> any of the businesses in town and animal shelter and I saw they had the um right taped to their wall. I was >> and I'm talking and this woman behind me, she goes, "Excuse me, do you know
how I get tickets?" As a matter of fact, I do. But that's critical. We want these things to be successful. I don't want anyone to think, "Well, I didn't know." >> Right. Right. Right. >> So, it's really important. >> Yeah. >> Okay. Great. >> So, actually was going to bring it up in
marketing and promotion anyway, but um >> Well, that email did work. Um so, I did give a hold of a woman from the the King of Hellback Express. So, we're going to be doing a story um in the next I don't know if it'll be next month or the month after, but we'll at least have something out in that. So people that read that
hopefully will >> limiting was awesome. >> I didn't get it. I never >> I just got it. I just got it. >> Oh, you never get it. >> And I think your address, too, because I put my address on there, too. And I didn't get it. And um
>> a friend of mine got it. What? Last week? >> Yeah. Copy >> um to give to the committee members. So, we'll see if I was confused. Did I get extra >> on Kingston living? He talked about I didn't understand that the ad like
getting a sponsor to do an ad like what's the cost what like I didn't understand any of that. >> I didn't either. I reached out to him um I reached out to Jim Farrell to um talk to the Kingston Business Association kind of you know looking for donations
and sponsors for the gala >> but now that it's a little bit later their meeting is Monday night. So, I asked if Jim Hannah could go and pitch it because I don't even know how to pitch it, right? >> Like I don't know how to >> We'll leave it to Hannah. We'll >> see if we can get any businesses that are willing to to sponsor our
>> Okay. So, Hannah, >> they'll have a little band. >> It's from Kingston Living. That's the one who came into right >> depending on the storm. Um they their meeting is Monday >> and that's Kingston Business
Association. Mhm. Um January 26 at 5:15 at Florida. So anybody, you know, I asked if we could go and um and he said, "Yeah, like I'm not planning on saying much." I mean, I I'd happy to pitch, you
know, uh maybe I can bring some flyers with me and ask them to put those out at >> everyone to get one. >> Yeah. Put them out at different >> I'll bring them to garden clubs. I mean, I got 66 members. I'll hand I really think we need to get the word out
because people don't know. They'll email me from garden club even. Well, how do I get tickets? So, yeah, I really think we need to get more >> press. Okay. >> So, um Okay. Yep, definitely. >> I can run off. I got to
>> Well, no. Trish has like the copier here. So, my head I won't bother. >> I canot make Yeah, exactly. the working groups. >> Yeah. >> Um so before we get each individual working group um I just want to give a
reminder um all expenditures have to come through this um committee um working group members. >> Yeah, it has to come through a vote. So in your individual working groups if you need to spend something you need to come back through here and get the money um the money through here and then we can
um get it back to you that way. >> If you've never Yeah. You'll need like a W9. Um yeah, use your credit card. I'll need a copy of credit card. >> Yeah, >> I'll talk to you after about that. >> If you think you need money coming up and you're not sure, we can always take
a vote for like up to an amount >> and then it will be accepted and we can get that um to you if you're uh put in the receipts. But if not, um it's hard to get everything refunded if we don't do it that way. >> Yeah. Yeah. So, just to clarify and make sure I understand. So, if we need to spend any money like 50 cents, we have
to come back to this group first and get approval to do so. then go spend it and then bring in the receipts to get reimbured. >> Correct. >> Okay. >> Yeah. Yeah. Yeah. Yeah. >> That's why the conversations happen. >> Oh, really?
>> Aren't you going to eat it? >> Yeah. Oh, it's $26. I mean, >> I know. I >> mean, yeah. >> I'll just sell a little raffle raffle tickets on the side. >> I throw the money your way. Nobody,
right? Nobody's going to route me out. Yeah, you didn't hear me say that. >> I was just kidding. Please don't arrest me and throw me. I was kidding. It was a joke. It was a joke. >> Yeah. Steal money. >> All right. Gala 10 days away, everyone.
>> I know. >> Um I don't even want to start. No, I mean there's um ticket sales. I want to give this to you. that is two donations and checks and um some ticket sales. So, we are um online. Did you check? I
checked today. It was 101. I didn't check this afternoon. Okay. So, online was 101 and I have sold 54. >> Um >> so, we're getting there. >> Yeah, we're getting there. We're 50. >> I have one person I gave information. She's coming. So, that's one. >> Good. Um, we did, um, we did cut it off
online at 125 just to make sure that, um, we don't go over, you know what I mean? Like if we were up to say, you know, 180 and somebody bought, you know, 30 tickets, then we're over, whatever. You know what I mean? So,
>> um, but I think we're gonna I think we're going to do it. You know, I think one a lot of people are last minute. >> So perhaps I'll push it on Facebook too and social media saying, "Okay, you know, less than 40 tickets left. Get your tickets in." And >> they limited very limited. Give them a
number because then they'll think, "Oh, 40." >> Yeah. Okay. Okay. So kind of just say, "Okay, you know, it's 10 days away and it's it's here now." And >> I have one concern. Uh Barry Matias's memorial was Sunday at 2 o'clock and
they went to Jones River afterwards and parking was an issue. >> So I'm concerned if you have 200 cars because some of us are coming alone so maybe we should kind of carpool. >> I don't know. I've been to weddings there with a lot >> and there's always but 200 is a lot more
people than normal. >> Usually they're coming in twos a lot of people. Right. So >> right. So that's one >> and Mias how many people were there? 500 people. No, it wasn't that big. >> It wasn't that big. 200. It >> was about 200. Yeah. Yeah. So, that's
what I'm saying. I It's just a concern. Is there a back like can we go to the water department or Samson Park or >> Samson Park has always got the dark road to cross? >> Oh, yeah. >> Yeah. >> You think we'll fit though, right? That's my own. >> I've had a couple balls there before for
a retirement ball and we have one for the fire department as well. Okay. Um, >> no problem. at least 175 people I think for both and there was no issues. >> Well, that was marked to you know what the parking capacity is. >> I'm just curious if he has I think capacity is usually linked to parking as
well. Right. >> Right. Right. Right. >> He would know better. >> But he's going to if he's allowing you up to 200 people. They must have parking. >> Yeah. >> He didn't concerned. Um but I do need to let him know Saturday. >> Um and that's another thing too. We can push, you know, get your ticket bailed
in. um the food, >> right? >> The majority if there's you know if there's an additional 10 or 20 like that's fine. We can you know because ordering the majority of the food Saturday so like that's kind of a cut off but
>> you know like we can definitely you know like 20 more people is not going to be a huge >> food. It is. Yeah. So that's flexible. >> Can I ask a really selfish question and forgive me? >> Are there going to be vegetarian options? >> There's a pasta station. Okay. Because I went to the library fundraiser and
everything had meat in it. I don't need >> you. >> I don't need like I don't need like all vegetarian stuff. I just I thought given my access and position I would say something now. >> Yeah. Good. >> Yeah. So that's kind of what was raising and I went on Mark's recommendation because
>> that's great >> because he I mean he does every day I >> and I know I I don't know who at the library chosen in you but like literally everything had every single thing had meat in it except for the the cheese station. All this hot food was going by me and everything had meat in it. I was
like, "Okay, I'll just >> actually somebody else call me and ask me about that." And I called the child and said, >> "Yeah, >> um, you know, what what are your options?" And he said, "Well, you can do this, this, this, and this." And then I called the guy back and, um, he's like, "Oh, that's great." You know, like, >> thank you. Thank you.
>> Yeah. >> Good. >> Um, so the food, we have headcount. We'll have to give them by Saturday. Um, January 30th, we can set up. I know. Um, so it depends on what time,
you know, I I'm I have the day off, so I'm open. Um, so whenever we can >> I'm available whenever. >> Um, oh, I have good news for the podium. Uh, Steve has um he bought wireless microphones and stands. >> Okay. >> So, we are good.
>> So, we don't need the PA system or podium or anything. >> Oh, look. I get podium. >> Need the podium. Yep. Um, but we don't need the um the PA system. Good. Yeah. So that's good. >> Can I put Janet? >> Yeah. >> Yeah. We had Christopher Barry's reception. We had what the church owns which is a microphone attached to a
little speaker >> and it was I mean it worked okay when they were people were doing remembrances but it was not ideal because they had nothing to offer. So >> yeah, you know a time and you let us know. >> Absolutely. >> I can jump in there too.
>> Okay. Yep. Um I mean we can pick a time right now. What's >> earlier is better for me, >> right? >> Are we talking Saturday or Friday? >> Friday. >> Oh, okay. >> Yeah, you're away on Friday. >> I'm away on Friday. Yeah. Um that night. >> So, we are we doing 10:00 a.m. at Hope Floats.
>> Okay. >> On Friday. We had said that last night. >> Yeah. >> Because we have a bunch of stuff set up for the raffle items set up at Hope Floats. So, a group of us, we don't all need to be there at 10 a.m. on Friday >> to bring that stuff over. >> Do you think 12 or one?
>> Yeah. Yeah. >> To go to Jones. >> Yeah. One >> one. Okay. >> Three hours. >> No, I'm thinking it's I'll need to eat lunch. >> So, I'm like if there's one group that's going to to um Hope Floats to bring
stuff over and then if other people can come later in the morning, don't worry. >> Like I have something like later. Oh, yeah. Okay. Okay. Um Okay. So, we'll just plan on um we'll we'll do the donations and then maybe you can meet us at Hope Boats and you're right there, too. You have a truck, too.
>> And I have a truck. >> Yeah, I think we'll be good because we don't have >> There's not a lot. >> Yeah, there isn't a lot >> as far as that going from Oaks to the But like the podium. >> Yeah, the podium. The banner. >> You want to take the podium, John? >> Um I can take this one or I can grab the one from the fire department. It doesn't matter.
>> Oh, okay. >> Doesn't matter to me. I love that it's got the seal on it. Does yours have the seal? >> No. No, I can't take the one with the seal. I'm not taking that one. >> But we have We found You found those gold. >> I found those gold. >> Yeah. >> Yeah. Yeah. >> We'll put that on. >> There's a seal we can put on.
>> Yeah. All right. >> I can grab the one from the fire department. >> Perfect. >> Okay. Um >> Ken Jan the Yeah, I think >> ours is a lot taller >> because I was looking at foot stools in my house and I'm like they're too high
up. very good pointy, you know. >> Yeah, she's short >> as we all are, >> large and stature. Um, so I wasn't sure if anybody had like a little like tiny not tiny but >> Yeah, but something stay just
>> I have a soap box for her to get up on. >> I have a step I can throw in have a step just a you know I use it for the kids when they you know work the hands. Yep. Um, okay. And again 12:00
up. Um, all right. So, ticket sales we went through that. Um, >> so we said one group's meeting at Hope Floats at 10 a.m. >> Yep. >> Oh, I'm sorry. You said 1 p.m. at at Jones. >> Did that make I don't know if that makes sense. >> I wrote 12.
>> Do we need that long or can we just go at like 11? Like what do we what do we do? 12 is reasonable >> because if we're going to put all the baskets together, that might take some time or 11:30ish. I think 11's too early. >> Okay.
>> So, what time should we have these guys meet us at at Whole Floats to grab Well, actually, we don't we can >> we don't need them tonight. We'll be able to fit that in our cars. >> Yeah, >> actually fit them all in my car. >> Yeah, thanks. You brought them there. >> I did.
>> I didn't know you were there. doing it. >> It was awesome. Oh my god. Liz is like my new favorite person. She knew everything. >> She's awesome. And she'll be there to help too, which is like I'm so And Colleen's got a handle on it. >> So, we said 12 p.m. at Jones River
Trading on Friday for anyone who's available. >> Yeah. 12 o'clock. >> Let me ask you, do you when are flowers getting picked up? >> I will find out. >> Okay. >> I think they deliver. I'll find out because they'd probably deliver it that day, I would think. I I mean, it's
>> I just want to make sure you know who's there and we got to put them on the tables. They're doing that for us. Just little stuff like that that you don't think it's going to take long, but taking long. I >> I'll have to I have to follow up on some of the donations and I will um ask the floors, too.
>> So, that's Friday. Um and that's set up So the um agenda for the event um is everybody okay with
these times like um I am not 100% sure how the raffles run. I know we talked about it last night. So, we decided 8:30 to close the bids and the raffles. 9 to pull the raffles in silent auction. >> So, we're going to do 8:15 8:30.
>> 8:15 is the last call. Yep. >> For raffles and and auction items. Okay. >> And then uh we close it at 8:30. >> Y and then 9:00 we pull. >> Yeah. >> And post. >> So that gives us time to say who won >> and post it on the board, right?
>> Yeah. >> Okay. Yeah. boards >> and so 900 PM we'll announce winners. >> Is there any set up during the day that is going to need to happen? >> That's what that was my next question. So >> what time do you want everybody there?
>> I'm going to meet the DJ there at 4 who wants to set up. I have to the the lady that's going um Stephanie, she's going to sing. Um, I have to talk to the DJ and find out how he wants to do that, but they're going to need to meet and do
sound check and stuff like that. So, I'll be there at probably 3 or 4. >> Okay. So, the rest of >> Are you there? You're not there for the night at 4. >> Oh, probably. >> I was going to say if you wanted, you know, I could come later and you could
go if you needed to get ready, whatever. >> Oh, yeah. I'm just going to bring my stuff with me change because >> should we say everyone? All committee members be there at 5. That way we can give them the land, what everyone's jobs are, you know, like where >> 5 p.m.
Yeah. My goal is to well, kind of how I'm seeing it is people walk in, they're going to be, you know, kind of guided towards the registration desk. Um they'll get a check-in and they'll get a drink ticket if we can discuss that. Um
and then um and then they'll you know be guided along towards the the you know pass the raffle I mean yeah pass the raffle tables pass the um merchandise to the bar pass the auction items and you know >> Yeah. They'll mill around. >> Yeah. Yeah. Yeah.
>> Just eat. >> But I definitely want everybody to check in so we know and you know they can have the the drink ticket if we still want to do that. So um which I think we can. I like it. I mean, it's $2,800.
Estimated. Estimated. I based it on like like uh $14 a drink >> times 200. >> Their wine is like the glass of wine I bought at Barry Service was 11. >> Oh, good. >> Oh, good. So, that's a good
14 may be a little on the high side. >> Okay, good. Good. Donald from the library said that was the one complaint about the gall. The library gala they had. >> Expensive. >> The the drinks are expensive. Yeah. 11. I was a little surprised like really $5
a bottle for 11. >> Yeah, exactly. Yeah. >> Given that Yeah. But >> their their house they but yeah >> I'm just saying I hope you know I don't know. So that's with that logic. You can get a glass of wine for $1 and get them
like you know that's like that's a nice little bonus to get with their ticket. They're paying 75 bucks and then on top of that they should get a drink. >> It is we're still looking at a profit. So yeah they should get a drink. >> Yeah. Okay. All right. Yeah. I wanted to keep that in there but just wanted to
run by. Yep. >> Um I just had something in my mind now it's gone. We'll add merchandise sales to this list of >> Yeah. So, will there be tables for those things? >> Tables for merchandise. >> Tables
table. >> They have all those tables and stuff. >> Extra table. >> They do. Y. >> Yep. We're going to have um Yeah. the registration table and then um when they're all done, we're going to have like everybody's checked in. >> Move to the to the raffle. Sounds good.
above a table for raffles and we'll have people walking around. We're selling raffles >> and Hope Floats is loaning us easels. They're loaning us so many things >> cash boxes like >> so much stuff. We will
>> and knowledge. >> And there's a back room, too. >> That one's bigger. Yes. >> Yeah. Well, we might even be able to not that you want the merchandise. You want it front and center, but I want definitely want people to use that back room to mingle. >> Yeah. We also want the main room for the >> Yeah.
>> You know, for the function itself as long as we do have as an optional side or bathrooms. Okay. >> Yep. And um Yeah. So, I mean based on you know I think I think this hopefully this this
will run smoothly as far as like time. We might be a little left. I don't know how long your speech is. >> We don't come too long. >> Okay. Hi, welcome. >> I know, I know. Have fun. >> Yeah, exactly. >> Happy birthday, Kingston.
>> Uh, Repllinatra is going to introduce Jan Guabon um and read a short bio um Yeah, I mean, I think it's pretty. Oh, this I went to a birthday party um this past weekend and they had this this set up.
It says uh scan the QR code or use the link below if you'd like to upload your party pics to a shared digital album. >> Oh, absolutely. >> I know. So, I looked it's Kulu. So, I looked at it um and it's like for 100 photos it's free.
>> Anything more than that I want to say like 300 photos was like $36. Like I love this idea. If we set up our own QR code and have it set up, you know, through >> people don't submit their pictures. Great idea. Great idea. >> Do they have to like create an account
or something on there first or >> I'm gonna you It's an easy setup. She said she said it's super easy. You just, you know, so I'll look into setting that up and um, you know, printing. >> I think the people adding photos, so they're going to be like, oh, >> so easy. I did it. >> No. And they make like create a profile
or login be like, "Nope." And I close the >> I scan the QR code and it says, "Okay, download your pictures." Then you pick from your phone and send it and that's it. Super easy. >> Is anyone going to be scheduled to take pictures during the night?
>> That's a question for Joe, >> dude. >> Yes. So, I did work on that. Um, I spoke with the gentleman I know that's a photographer. Um, normally he charges about 50 an hour. I was able to actually get him down to 30 an hour. Um, it's
something that he's freed himself up for. He's available for the entire night if it's something that we want to go forward with. >> Not much. That's not for professional photos. I'd say yes. >> Yes. >> I'm taking over this committee. Yes to
the photographer. >> What's his name? >> His name's Alec McIll. >> Alec, I say. So, how would it work if someone wanted to purchase photos? Is he going
to watermark them or is it or people can people just purchase them? >> People would just be able to purchase them and uh usually like I've had him do stuff for me in the past and the way that he's done it is he's just put it on a flash drive for me. >> Okay. >> And then I have just paid him, you know,
for the cost of the flash drive. >> Yeah. Yeah. >> Um he's really it's more so he's kind of trying to build his own exposure. Um so it benefits us mutually. >> Good. >> Could we follow up when after the gala
like you know um like a thank you like post on Facebook or whatever and then link maybe his uh information if people want to buy. >> Absolutely. Yeah. I mean, it's something that, you know, we definitely could do. And, you know, in all honesty, too, I
doubt he'd even be looking for anything additional other than just, you know, the night of. Um, it would be something he doesn't really watermark anything. He's just, you know, happy to do it really. >> Great. Nice. >> So, can I make a motion?
>> Uh, yes. >> Can I make a motion to use Alec McIll? uh for being for pictures at the uh standard gala for $30 an hour. >> I second. >> Second. Any discussion? >> All in favor?
>> I >> I >> I like that. Oh, can I also make >> We have to pay the DJ night of >> So, I was actually going to talk to you real quick. Are you pretty much done with everything? >> So, I checked today. If we need to make
any payments next week, we need to get it in tomorrow morning. >> Okay. Thursday is a day for cuto off to get checks for next week. >> Okay? >> And if we don't know what it's going to be, then it's going to be until our next meeting in February that >> we'll be able to do reimbursement. So if there's anything you need or think
you're going to need, then do up to we can take one vote up to >> and include it all. >> So I know how much the DJ is going to be with the tip included. Yep. >> The um we're going to have to pay the gratuitity to the weight staff that
night. >> Okay. But I don't really know what that's going to be. And they're going to be like individual. >> Can that be on that can be cash or >> um I mean I could write checks and then just get reim reimbursed. >> Okay. >> I could probably do that because we
don't know exactly what the final number is going to be as far as >> Exactly. And like I use a credit card and get reimbured later on. But if there's anything we know set that you need a check for next Saturday, we need to decide it right now. >> I do. Uh, we need a check for $600
for the DJ Steve Fennel. >> We voted at the last meeting to spend up to $700. >> Okay. So, was that just for >> I think that was just the gala in general. >> Did you Did you put in You already put in a slip of something, but it wasn't much, right?
>> That was that was $26 that >> Oh, that was that other one. Oh, okay. All right. So, we have that money for the DJ already. Um, do you think you have any idea other than that like maybe 200 for photos right now? Just estimates um
>> that we might need to um >> that's the $200 for photos. The I mean I gave you the cost sheet. I think the gratuitity might be like 20 like $2,100 maybe. >> Yeah. But if we don't know, we can't get
a check right tomorrow. >> No, no, we can't. I'm just saying that's what I'm estimating. >> Okay. the um gratuitity to date >> 2100. >> Yeah. >> Staff gratuitity, right? >> Yeah. Yeah. But I could I could I could write out checks and then just get
submit that and get reimbured. >> So, we still need to vote tonight. >> Why do we vote like >> 23? >> Okay. >> So, that just so that you can get reimbured next week and it doesn't wait till next month. >> Okay. >> Yep. >> Quick question. So, if we don't have an invoice for the DJ, do we have an
invoice? >> I get one. >> Yeah. >> I'm going to need it. >> Yes, we need it. Okay. I will get an invoice. >> What if I get to pay these for the staff? >> Yeah, >> that'll probably be on the bill. >> So, if she's going to
>> she's going to resubmit that afterwards and she may pay ahead of time. So, then we just reimburse. >> I will get an invoice from the DJ and I'll get that to you tomorrow. >> Right. >> Um, and then I can just ask Rhonda how to
handle gratuitities and things like that. Okay. Do I add that onto the invoice? >> If I don't know, I'll ask her first thing. >> She's going to ask you for W2s for all those people. >> If I'm pay If the town is paying for them, yes. If I'm reimbursing you, then I don't have to.
>> Why don't I Why don't you reimburse voice reim? >> Okay. How? >> But I just want to confirm. >> Okay. Yeah. Let me know. I mean, the easier it. Yes. You know what I mean?
Oh, so I'm going to need the DJ's W9. W9? >> Yes. >> And the photographers. >> And the photographers. Can I get a W9 for the photographer? I can email it to you. >> Do you need an invoice for the photographer, too? >> And I need an invoice for the photographer.
>> Yeah. The lawn paper. >> Joe, did you hear that? >> Oh, would you mind just repeating that one more time? It's just cutting out on my end. Um, can I can he create an invoice for his $30 an hour as well as I need a
W9 which he can just Google and print it? >> Yeah, absolutely. I can I can give him a call right after the meeting and >> Great. Great. >> Thank you. >> Thank you. So, do you have um kind of like a lump
sum that you like that we want to vote up to so that we can get even get reimbured for some of the stuff? >> Um, so I would say 2,300 for the >> y >> uh 600 for the DJ. >> Yeah. >> Um
>> and then actually um the the regular costs. So, do you want to add those all right now? Because again, if if we wait till the middle end of February, okay, they won't get the end of >> month. Okay. Well, then I So, I'm going to say like total
by paying the the food, the drink, perpetuity, sales tax, DJ tip. I don't know what the program >> sales tax, >> how does that work? Um, well, we won't get charged sales tax by um Jones
>> by Jones. >> Does he know that? >> He should. >> He should, but >> he should because he deals with Yeah, >> long as you have documentation with >> Yeah, that's all through Mark, right? >> Oh, he Oh, okay.
>> I believe I don't think we for elections. I don't think we pay sales tax. So he must have >> you want >> I think that's >> if that's going to cover if everything will be below that. Why don't Yeah. Why don't you >> that based it on you know
>> yeah I mean the tal about the taxity sales tax DJ tip I don't know what the program >> won't pay taxes. >> They will not. No will get eaten. >> You do know you have to pay a radical tax though right? >> No I didn't know that.
Yeah, we need is that the state or I know the town charging. Can we get that waved or >> percentage? I will I will find out. >> All right. It's very low. We do with the association
>> 6.25% same as the state tax or less than that. Yeah. >> Okay. Because I kind of figured the state tax would be like 625. >> So programs that don't know decorations and supplies for raffle they think we're good. East. >> Um, I don't know of any other expenses to you. I'll give this to you.
>> The flowers are donated. >> Yeah. Well, I think so. >> Worst case of any of those needs. >> Yeah, >> we can do that. I can do that and then get out the next one. So, >> so if you want to do that, you think that 16,000 is good, then you want to
bring that up or whatever. Maybe maybe by like a maybe 17,000 total. I think I don't think it'll be anything. >> Yeah. Yeah. Okay. >> Exactly. Yeah. >> Then it'll be great if you don't spend. >> Yeah. You look like a hero.
>> Yeah. Okay. >> So, we're moving move to allow Paula and the committee to spend upwards of >> $17,000 >> $17,000 for the gala >> for expenditures. Right.
>> I make that motion. >> Second. >> Second. All right. Any discussion? And hearing none. All in favor? >> I. >> Right. Very good. Motion pass. >> Oh, we're gone. Oh, >> they left. They left.
>> We're still recording though, right? They got all left. Yeah. >> Yeah. >> Again next week. >> Okay. >> I think that is it. Um, I mean if there's anything, you know,
we're going to meet, you know, that day of, so I mean I think we've got a pretty good handle on it, right? >> Think so. >> On Friday, >> I mean, even if we don't, we have plenty of time on Friday and Saturday. Yeah.
>> So, anything you need for next week, let us know. They'll be out next Thursday. >> Okay. Yeah, I will um I'll go unless you have it. It's up to you. >> No, I'm sorry. I was picking up I have
to leave early next Thursday, but I'll have her leave them in my mailbox and I'll pick them up. So, I'll have them in my hand. >> Yeah, she said just hold on it. >> Perfect. I can grab them from >> Oh, yeah. I'll be here
>> and I'll get that information for the DJ to you. >> All right. So, do we have what you need to submit it tomorrow morning? >> I need the We're paying the DJ. >> I'll get you the invoice, the W9, >> and then you can let me know about the
>> the photographer if he can get me that ahead of time. >> Same. >> And you'll need it by tomorrow morning by like what time? >> Well, I talked to Ronda. She said it's going to be submitted by tomorrow. So, right. >> I said tomorrow morning. Okay. She's like devoting that in the morning and
then Yeah. >> Yep. That's why I'm asking Trish because she she's the one submitting it to Rhonda. >> All right. >> I mean, if she said tomorrow I >> Sooner the better, I guess. >> Okay.
>> I'll get those to you tomorrow. >> Uh, anything else on the >> No, but just one more thing. We we were talking about the email uh going out through the recck department. going to be able to do that. And >> we can do it. >> We can do it. Oh, excellent.
>> We can email the roster. >> Okay. Okay. >> From from that portal, from my >> and it'll go to everybody on there. Okay. >> Everyone that's put their email address in, we can also send a text to the roster. So, it's a roster is what it is. >> Okay. And you just mentioned the uh you
know the raffles and the sound. >> I was hoping to get I don't have the rules yet for the I would like that. >> I was hoping to send that out. Can you just Google it? I mean, like what rules other than >> I don't know. That's what I've never
done it before. So, >> I haven't either. I know. I haven't. She said you same increments. Yeah. >> It's only We said it is cash check or Venmo closes at 8:15. >> Okay. >> I don't think I need
>> That's all we need. Okay. Um, and then well, Colleen is going to do the announcements on the >> she can say how much they're going to be because I was confused on what the amount of the raffle tickets were going to be. >> Right. We have that.
>> This is three for 5050 is one for five. >> Okay. >> Three for 10. >> The raffle for the bags, it's $10 a sheet. >> Okay.
and then sell options. And how were there 10 on a sheet? What was on a sheet? Remember? >> Yes. I believe it's 10. So, they were like, >> all right. >> Yeah. >> I reached out to the people that emailed me separately or Venmo me separately and
let them know that, you know, the um there's, you know, you can use your credit card at the bar, but for the raffles and everything else in the fing auction, it's no no credit card. Oh, they can use a credit card at the bar. >> They do have credit card access at the bar. Yeah. Foods, drinks, and stuff. Yeah.
>> Okay. >> I don't want to speak out of term, but I think you only have 10 days to pay that raffle check off from the date of the event. They give you 10 days to pay taxes. >> I um police.
>> Yes. How do they right here? >> I don't enforce anything. We just make you fill We take you 25 bucks and make you fill out all the paperwork and notoriize it. >> Yeah. Oh, that's what we have to do. I can fill it out or whatever. Yeah. No. >> Should we get the fee waved?
>> I would have to ask the town clerk. >> No, I I would not wave the fee >> because everybody who's doing a raffle is pretty much a nonprofit. >> I know. I'm just Exactly. Exactly. and and up. >> Yep.
>> I think we took in 650 or something and we had to pay 90 bucks. >> It wasn't that cheap. I didn't think >> that's more than 10%. >> I know, right? >> You got to get I know, right? Blood from a stone.
>> But anyway, >> all right. So, that's all we have in the gala. Uh we'll move on to the act show. >> Yeah. So, we um >> yeah, we're doing that thing. Um so, there's a couple things that we wanted to talk about tonight. Um we had our
we've had our next meeting. Things are moving along and we're, you know, we're working specifically right now on two fronts. I'm getting the platform up that people will be using to register, like artists will be using to register to submit and also getting a flyer designed. So, um, the person who in our
committee who said she knew somebody, I haven't heard back yet about the flyer. So, I have my my my ace in the whole Kathy Scully, my admin, who knows how to sign flyers. I might >> wonderful. >> So, I might be leaning on her. She comes back tomorrow from a weekl long trip to Florida and she owes me. So, see if I get her to knock together a flyer, but
don't tell her I said that. Um, but the one thing we one thing we wanted to talk through tonight is uh the platform we want to use for artists to sign up to participate. Um, uh, Denise has done a lot of research on this and it's and it's really good. And there's a a platform we want to use called Show
Subummit. Um, and it's designed for art shows, juried or non where people there there's a form they fill out. It asks all the questions about mounting and size and all the restriction. It's like it's it's complicated. It's way more complicated than just doing a Google form. Um but the reason we wanted to
talk about it is because the we need that that uh in order to use the site we need to have an organizational sponsor and Hope floats has volunteered to be that sponsor for it because they might use it again in the future. They can see themselves using it again in the future
but I didn't know if that created weirdness with the town um because they have to pay a fee which I think is $125. >> Yes. um >> one time >> onetime fee and then a portion of what each artist pays to to through the platform to be in the show gets kept by
the by this platform as profit. Um so I wanted to make sure we're weren't violating anything because I know we can't get a account through the town and stuff but this is it's really useful to use this platform. >> So it's like an in donation from Hope Flosses to the committee. Is that what
the >> Well, no. They were hoping to be reimbured for it. >> We'll reimburse them out of fee. Yeah, it's a onetime fee. It's not a multiple fee, but $125. Okay. >> To register on the platform and and be able to launch a submission or whatever
they call it. So, um, so yeah. Am I What am I missing? >> Well, uh, Denise is just checking into show submit. It's not not confirmed that it's >> actually going to fit. >> Oh, well. Yeah, the festival
>> ex exhibitions it seems to fit better. So she just asked me to caution. >> Okay. >> She'll I mean she's trying to figure this all out. >> Due diligence though. >> Our side and see if we can make that feasible while you still research it. >> Sure. Okay. >> Yeah. And and you had mentioned checking
with the the new town administrator to make sure this all share if Yeah. if hope floats is the entity or some other entity is taking in the submission revenue and then that goes >> transparent and all that. Yeah.
>> But I'm I kind like looking back at some of the other towns like Walpole they kind of made this committee a friends of which would work so much better >> wondering if the working groups could kind of have a friends of to cover this stuff. I don't know that
>> we have to create a 503 though. I don't know. I don't know. Yeah. So, it might be some of the events coming up. It might be too late to do that anyway time wise, >> but I'm just curious for that. >> These are some of the questions we'll ask. >> A question. Um, must all of your artists
be alive or can a family submit artwork from someone who is deceased? >> I was talking. >> Well, that's why I thought I'd broach it now so you have a heads up. She talked with me about it about someone who was very popular in the town and she had
done a lot of artwork and passed away. >> Are you talking about Lilia Singalani? >> I'm not sure her name. >> Okay. Because we are talking about as part of the event doing a retrospective with the artist and Lilia Singalani but not not all artists though because that we would
need a whole other town for the space. So yeah. Well, that's why I'm asking if you want to set a precedent now knowing that this is someone who >> Well, we talk about it in the committee. >> Yeah, but I'm just But I'm just saying I didn't know if that was a possibility. >> That's a great question. It certainly could be open to that and we're, you
know, we're we're reaching out. It's a relatively small group of of visual artists so far, but we really got to >> right, you know, network and right, >> I mean, I don't know, we have a goal of having whatever 30 or 40 >> 50 contributing artists. We want it
students as well and it's it's one piece and a photographers and other sculptors but but and it's one piece that will be shown in the exhibit per per artist. >> Okay. >> So but >> someone said
>> they said up to three student amateur students can just one and they don't pay a fee but artists could do up to three pieces for one flat fee which I think we said $25 >> per artist. So yeah, it also depends on the venue. I mean, we're still trying to secure venues. Right now, we've got
>> Hope Floats, the uh First Parish, the Beal House, and the Mayflower Church. >> The font >> and the fonts. >> Fonts. And the fonts. Yeah. So, we've got five sites. We're still trying I'm still trying to get through to the other churches. They haven't been getting back to me. So, um but that also that's, you
know, because the next thing we have to figure out is how many pieces can we fit in each space? And that's going to >> We do like the library and the Adams library. Well, they're already going to have something going on and we have not approached the library and asked them to be a space. >> Um, >> the read because they have that big open.
>> Oh, yeah. Yeah. But I think we'd have to pay to rent the read, wouldn't we? They don't they were not going to donate like, you know, >> we're a town entity. >> But it's a Saturday, a big program going on on a Saturday. >> Saturday. >> We might have to like >> pay um custodian fee.
>> Custodians play. >> Okay. about the the Adam Center. It's not huge, but there's still space there. >> Yeah, we've talked about the Adam Center a little bit. We just haven't made the move yet. So, >> um I I did speak with the library. They both are going to be there that day. It will be open. >> Okay. >> I know you plan to get in there and talk
to them. So, that that could be a possibility to use those. >> Yeah. >> Yeah. So, there's still a lot of moving parts without knowing how many venues and how you know what I mean? Like, we can't really commit to a lot of stuff yet because we're still trying to get the big pieces ironed out, right? So, but we're getting there. You know, we've
got a good committee. >> Exciting. >> It is. It's gonna be great. We've got, you know, several months. So, I'm not worried, but I'm I would like to get the big stuff decided >> so then you can make other decisions >> and then we can't launch the platform until a lot of too. And a lot of people are like, "When is there so when can I
sign up?" I'm like, "Yeah, wait. >> Go to the gala. >> Just get back to us in February." >> So, yeah. So, is there anything else we need to talk about? >> I don't think so. Okay. So, that's kind of where we're at. Yeah, we're getting there. >> Oh, it's so exciting.
>> It'll be great. It'll be great. >> That's wonderful. I'm happy they get to pass the big stuff to the small stuff. >> Yeah, I'm in the same boat. >> Yeah. >> I know you're going in front of the selectman on um Tuesday. Yes. >> Ken's going >> um I uh I'm going to go as well um and
give a report from the whole committee. So um that as well um that >> I'm going to think you don't need approval but that's fine. Um I know that's >> we didn't need approval didn't need to approve. >> Yeah you should
>> okay but it's good to just tell them anyway starting Charlie but all our members if anybody FYI. >> So, okay. So, um >> moving on now for the um proclamation. Still moving forward with some of that
stuff. Um >> nothing formal yet. Uh parade, we've had a meeting. Um we uh there is some difficulty with the route uh just because of pretty much every road we have in town state route. So you have um
>> six six different entities you have to answer to and get approval from. Uh three being town one. So the police chief fire chief and the board selectman. So um I'm currently meeting with the uh police department um either to later tomorrow or Friday and we'll
try to actually track down a specific route after that. it has to go in front of the state highway region here, the state police and um one other entity and all of them can say no. So um our the route we would like would be from the
elementary school up to Torres Corner and back down but we may actually have to shorten it and possibly start um on like cross center street >> and go up and around. Um, but that will just have to change logistics as far as the vehicles we can get there and stage
there. Um, cars, floats, stuff like that. But any of our groups that are walking, we still may need to use like the elementary school, something just bus people there. Um, so u we're working on that. Um, we are not going to charge um a set fee to participate in the
parade. um we're going to ask groups um for donations um for a float um if they're going to submit a float or something like that. So um that way if we have nonprofits that can't afford it or whatever they not just you know >> hopefully the >> Do you want suggested donation?
>> Um the committee is already working on that. Y do suggested donation depending on what >> it is. Yep. Um we've had a lot of interest so far. have had different groups reach out to us. Uh there are a lot of them that do charge fees. So, um
we're trying to get as soon as we get the route down, we'll get back to them and try to get our list of money so we can kind of hopefully by March have somewhat of a price that we're going to need for the parade. So, >> that's all I have on the parade. Um old home day. Um Mike was unable to make it
tonight, but he said um next month he's him and um Joe Junior uh sorry, Joe Senior are going to be getting together and kind of um working out everything to start the um the process of what they're going to need for expenditures. So we'll know more from that next week. Um,
fireworks. I'm currently working to get um the three quotes that we need um for that so that we can uh hopefully award a bid in a couple of or award it to whatever business um in a couple of months.
And let's see, moving on. So, historic tours, anything with that? >> Uh Saturday the 24th, we're going to meet with Pine Dubar at the boatyard. >> Okay. >> And we're going to the Bankro's The Arms House. Yep. which is just down the street. We're going to visit with them and see what we can arrange. I just like
the idea that there are three entities that are going to be closely related for people to walk to. We've now got 10 locations, so it's going to be huge for a short extend to four hours. When they come and pick up their booklet, we're going to tell them. They don't have to hit each one. There's going to be a
description, but at least we haven't eliminated some of the important historic sites in town. So, um, we'll know better if it's going to work out with those two places. I I'm hopeful that it will >> and, um, the garden club is all set to do the garden over at the Bradford
House. So, I'm very excited about that. We meet with them January 27th. >> Um, so yeah, everything's going smoothly and um, yeah, so we're good. Other I mean, I don't have anything big to talk about. We're getting there. We're getting there.
>> Yeah, I'm psyched. I'm really psyched. But we'll see how it plays out. There'll always be glitches, but >> Exactly. >> I'm prepared. We'll deal with it. >> Very good. >> Yeah. >> All right. Um so, um again, marketing promotions, we kind of talked about that
at all. Um the local scene, um PAT TV, WATD, uh we talked about those the last meeting that those are all out now. Um some of those are now being put on our uh website and our Facebook site and um Instagram. And then um the express that's the three town
express. Hopefully that something will be coming out with that very soon. >> Oh, good. >> Um >> so we'll keep an eye out for that. Uh review of bills. Anybody else have any uh bills on we discussed tonight? >> No. >> Okay. Um,
so one of the people I spoke to um about um some stuff with the parade and other things is uh I don't want to butcher her last name, but it's Sophia. Um is it Berggo? Um she sings a national anthem. Um >> Oh, yeah. I gave her your name. >> Yes, you did. Yep.
>> Tell her that one of the venues that would have been great would have been the um the proclamation have us. Unfortunately, that's the night of um and I'll reach out again to if we do it early enough, she might be available. Um but that's the night of Halifax fireworks. So, she's booked for that.
>> Um but if we do it early, maybe not. But I just want everyone to um the different committees to think if there's anything you think that she can sing the national anthem for your events, let me know. Reach out and see. >> She was on featured on Kingston living. >> She was. Yes. >> So that's But I don't
>> I've probably had about four or five people reach out to me and say if we need her to sing something that she >> Yeah. She's well known for Yeah, she does brewins and, you know, >> so I met with the library um a couple weeks ago and I'll briefly go over what
their plan is and some of this is subject to change. They need to meet with the book committee to um schedule some of their um their talks. Uh some of them will coincide, some of them they'll uh free up some different space for. Um so uh for February they're looking to do
um African history and then also then now at the library. Um March is going to be uh Native American and want history. Um April is going to be art and photo history. So that will lead nicely right into the art show in May.
>> Um May they want to do vets memorial day and specifically the Revolutionary War history. So June and July are kind of um both mingled together. They're going to do um ship building and cordage company
history, but then in July is also going to be more maritime and specifically the Delano family. >> August they're going to do schools. September, um they're going to do um a lot of the um
the stuff out of the historical collection, display that and they'll um it's going to be more general generalized Kingston history for that one. Um October they're going to be um
doing um go coinciding with our tour. Um they'll be doing some old homes and stuff like that. Um I did ask them if they could um include like maybe a small thing on the cemetery since >> absolutely cemetery tour as well. >> I will meet with them too because um his display at the Adam Center is where
people are picking up their tickets and so I want to be sure that he's highlighting certain things. So yeah, they're great to work with. Yes, they are. They are. So I'm really happy. But yeah, it will be coincided with our tour. >> Um November is going to be kind of like
some geographical stuff in Kingston. some of our trails and a little bit more of Native American history. Um, and December they're going to um talk about the um the luminaries, the history luminaries. They're going to specialize the reed building as well because that's
the that month is actually the 100th anniversary. Um and then I think like I said they'll talk with the book committee but um I think they're looking to get uh Mr. Gallagher in there to speak about the murder of his homes. Yeah, I went to >> witness as well.
>> I've got the book. If you want it, I'll share it with you. All right, I'll share it because I bought it ever in the shade of the evergreen. I think Shadow of the Evergreen is the title. Yeah, >> he he spoke in hell back then. I saw him. Yeah, it's great. It's great. And I did read the book. Yeah, you'll love it. Yeah, it's good.
>> And then >> I'll bring it, Paul. I got to remember. The only other thing that I have um for new business is I know we talked about um from February through um back in April maybe going back to two. Um
right now we're scheduled to be February 18th for next month and I believe that's school vacation. Has that affect anybody? We need to change them or not. So just all right, we'll stay with >> we're out of that age group. >> I know.
>> Want to double check. Um, you know, >> that's all I have. Does anybody else have anything under a new business or any other? >> So, we're going to do once a month, February, March, and then go back to twice in April. What do you think? >> April, sounds good. All right. Thank you.
>> If anybody does need anything prior to I can always have a few days notice, I can call for a meeting if we have an emergency. So >> I don't need if anyone ever wants to add something to the agenda, just let John or I know I basically it's just a template. I'm pretty much producing the same number every week.
>> Great. >> Every month like if you like we had for the galler if there's like um jobs that you want to assign to committee members that want to get for the art show. >> I'm not we're not going to go there till exactly
>> like the next days >> for the art show. make like what it's >> done. Yeah. I move we adjourn. I second. Second. All in favor? I. Thank you everybody.