Okay, we'll open up the uh June 23rd um sewer commissioners meeting. >> Carol, go with us. >> I'm here. >> I like I like your background. Should we wait for Ken or
>> should we wait for Ken? >> Probably. Yes. >> Okay, then we'll just continue on. Okay. abatements for 12 grand. >> Yes. So they had a they were out of town and the stick in the back broke their
average over four quarters is 16,750. So with the consumption and the user fee it should be 27559 but their bill was 1,262.61. >> Okay. So, we need a motion to reduce the
bill by 98702. >> I'll make that motion to reduce the bill by 9872. >> Yes. >> Okay. I'll second the motion. >> All in favor? I >> I >> Thank you. >> Okay, Dave. Water department's looking
at on the related subject. Water department's looking at policy one time. >> Yeah, we have forever is six years. Can you do it again? >> We've never had a repeat.
>> That's good. That's good. Let's keep that policy. Thank you. >> So, uh update from the superintendent. The sludge contract which expires the end of June. Uh, I worked with Scott today to get that posted.
So, that's probably going to go out around mid July and July 30th for a closing date on the bid right in that week. Um, I worked with the current sludge hauler that we have that because it's going to go into July, uh, they're
going to use last year's rates and just increase it by the, um, what's the national rate for like the interest rate that >> price index. So, whatever that is for a rate, I think it's somewhere in the three 2.7%
something like that. So, we're going to work with that until the new contract is out to bid and and processed. U some recent um issues we found. >> Are they do they pretty much going to bid it to you that you think they're going to bid it?
>> Well, it's going to go out to bid. So, typically they've been the only bidder. >> Yeah, that was kind of what I was thinking >> historically. So, I wouldn't see why they wouldn't bid it. Um, I've also heard that some of the bids down on the Cape have gone up considerably.
So, hoping that's somewhat related to all the traffic issues with the bridges coming up and their anticipation of a three-year headache with that. And hopefully we can stay close to what we typically have for an increase, which is around four or 5%. >> And then the last three or four months
with the diesel's been up 50 a gallon. >> So, they're Yeah. So, we'll see where it lands. Um, we've also increased that line item by increasing our septage. We've also increased the amount of sludge each year. So, that's creeping up
as well. So, um anticipated that it'll be an increase without a doubt. Uh so recently we found one of our pumps down at the Jones River pump station, the impeller on it is um slightly damaged
and it's causing an imbalance and is starting to cause one of the seals to leak. Um currently have four identical pumps, two at Jones River, two at Rocky Nook, and uh we caught this early enough, but we need it replaced. and
it's a sole source item that we can only get from one manufacturer. So, um I worked with Carol and Scott to get that squared away. That just got approved today for the PO. So, that's going to be ordered tomorrow. Um it's
just a piece of a pump and it's $21,800. >> Piece of a impeller. It's the impeller up to the U coupling. >> Okay, >> which is below the motor. So you've got the motor, the drive shaft,
>> the flex coupling. So from the collect coupling down to the impeller, not even the volute is 218. So just to get a sense of how expensive things are in the wastewater field
of um the other three pumps. >> So what we're going to do when that piece comes in, which is 8 weeks, uh we're going to replace that ourselves, and we're going to take the damaged one, send it back to the factory, >> okay? >> Have them replace the all the impeller,
fix the seals on it, and we'll have that as a spare. and then we'll go through the others and see how they're doing. >> Are the flex couplings damaged from it running out of >> It's It hasn't run out of oil. >> No, it's running out of now.
>> Yeah. So, the flex coupling is is a rubberized unit and it's it's >> it probably is okay. I would say replace it while you're there. Um, other than that, you know, with some uh people out on vacations, things coming up. We're running a little bit of
a tight shift lately. Um, but things are going well. All our numbers are great. Septage keeps coming in. There's no line in in sight of any of these special projects ending that we're getting that affluent from other facilities. So,
looks like the gravy train is far keep running for quite a while. Very good. >> Well, and um I don't know since our last meeting, I think we announced Dorene is on board, our new um admin assistant to Jeanie. And um everything we've seen has
just been fantastic. It's been a a nice breath of fresh air in the office to lighten up Jeanie's load. and she actually went ahead and developed a spreadsheet for our uh >> payroll >> payroll which is our biggest thorn on our side
>> on uh on our administrative side other than the day-to-day stuff. >> And she updated all of our forms um reformatted them so they look prettier. >> Oh, good. >> Um she's been doing the bills, entering septage, uh working on betterment
payoffs. Tomorrow we're doing some lean releases. Um, and then when we get other abatements in, I'll show her that. But I'm showing her utility billing and how to look up the bills. And we got her signed on to the registry of deeds when
the agendas. So, it's really a great fit. >> Good. >> And what day she's three days? >> Four days. >> Four days. >> Monday through Thursday. 9 to 2. >> 9 to two. Okay. I'm going to say hi. >> 20our position for her.
Okay. Um, other than that, Brian and I have been up to the leeching field, which I know the leeching field update is on here, working through some variables with CDM and the contractor. Uh, one of the things is trying to get
the field mode and part of that operation needs the protected turtles to be protected while we're mowing. So, we're trying to work through some of that at this point to see uh if we can get a special okay to mow it this time of year because it's breeding season for
the turtles. >> You know, work with Mella back and forth. They've been a little bit uh I think we have it resolved. The rain didn't help because now it makes the seeds that we're trying to get out of there stick to the ground instead of flying up and being removed as much as
we can. Won't get into the details, but I think we're this close to being done. that would be good for everybody, especially you guys. >> Other than that, just closing out year end stuff, trying to encumbrance everything for the following, you know,
to close out this year. Um, and then we'll we'll jump right into our our new year. If Jeie has some information, >> we have a couple of line items that we're we're short on, which we knew would be like overtime because of the snow and just other things that have
happened. what Riverview Drive um contract services and electricity which we anticipated because we haven't been able to really grasp the electric bill because it fluctuates so much. Um
but our revenue numbers are looking great um septage our revenue for sewer user fees is 1.655 655 million. Our accepted receipts is 562,456
>> and we just sent up about 30,000. So we're right at the brink of almost 600. Leechenfield we brought in 165,750184 towards our Leefield debt. >> Good. >> Um and everything else is is looking good.
>> Very good. Good. Thank you. Since Ken's here, Ken, you want to come to sit at the table? We'll we'll take that out of order >> since you and Carol are both my red pen. >> Okay.
two the most important thing right now. deal. Two things. >> Yeah. Go ahead. >> Mama, they need their the account number or something so we can get the 3 million >> also. They're good. So, we to get it tomorrow.
They they have everything they need. >> They have everything they need. I don't know what their time their schedule is supposed when they're not released the funds, but >> would have been today. So, >> yeah. So, if they released it today, I'll get it today.
Okay. Um, so that'll segue into this conversation about trying to get the best interest rate we can of this deposit. >> Yep. >> Um, we know other I'm just going to round numbers. $3 million $3 million.
>> Yeah. >> Guaranteed of that is 500,000. So, um, we're trying to lock up the 3 million depending on how we can do that and what they have to tell us. >> I've done some research. I'm going to
Darl, did you call do you have any conversations with anybody? I've had conversations with colleagues, but I haven't talked to the do >> about what this money.
Well, I know how to account for it. >> Okay. So, >> I don't have the best um vehicle for investment. >> All right. Uh so, from what I understand, this would fall into just a regular trust fund type of thing. >> Okay.
>> So, it's I would treat it just like any other trust fund. It be in its own account. It will marry all the other trust funds. >> Okay. and um Rockland Trust what they'll do is they'll give us monthly accounting
of how that performs. Um typically with a trust fund and I I I look at the Samson fund all the time because it's just because I want the Samson fund forward. Um but they have an expandable portion and unexpendable.
Yours would be completely unexpandable. Okay. >> What do you mean by that? It means it's just going to go in. It's it's just one pot that we can't you it's it's not separated. It's just one number. It's kind of like OPED. OPED has one just
amount. >> Um so so >> can I elaborate on the um >> Yes, please. >> Okay. >> Um I asked if I could elaborate on the non-spendable uh spendable. So until
such time as the contract is complete, we need to treat this as a liability, quote unquote. Um, so we have the cash, we're going to invest that money um to get the most return on our investment,
but we can't spend it until the contract is complete. >> We can spend the 500 though because it's the 600,000able. Yeah. 600. The 500 and the 100. >> Correct. >> Yes. I like we're all in agreement for that. >> Yeah.
>> So, of that 3,600 of it, we should have access to >> Okay. >> 2.5 million will be left. >> Yeah. >> Right. >> Um can >> do not do we not have access to the interest that's accured from the
principal? That is our money. >> Absolutely. >> Okay. So, that >> that will all go that will stay within the fund. >> Okay. But you made the point it's unexpendable. It >> the interest should be able to go to another some kind of a separate account.
>> In theory, unless this in unless the project blows up in theory, the money is going to stay within the within your purview anyway. Right. >> Right. >> Okay. So, yeah, it's all >> But are you going to need that 100,000?
>> Oh, whatever the interest rates are, we are. >> Okay. All right. So, um I did I did some rough numbers and just at the most conservative rates right now,
uh with the 3.2 million, you're looking at somewhere between three and $370,000 in two years. >> In two years. >> Yeah. >> So, it's about >> 150.
that's in that room. >> I just want to make sure when you need it, you can get it. >> Well, that's that's part of the conversation. We totally get the 2 and a half million is locked. >> Um the 600 we would like to be able to draw on if we need to. >> Okay. >> And the interest.
>> Okay. >> That's not any restrictions on that. We're okay with that. >> That's correct. cuz it um the agreement that you signed with Marramar did not >> specify that interest is to follow the
money. >> Okay. >> So if you needed to return it then you would have had to return the interest as well but that doesn't say that. >> Correct. We get >> the language clearly said that we were able to keep it
>> the interest. >> Yes. Uh but if you leave the interest with it, it it acrrues money, but the interest itself is gonna leave it there, >> right? >> So I see if you pull it out and put it in a non-interest bearing account, you're not going to be doing us any favor either,
>> right? I think our goal is to leave it there till we need it for something, >> right? >> But it's a separate account and still got the interest. That's why I'm just thinking how Ken was explaining it. It was it was kind of locked into one account but if
you had two accounts they both were interesting but you just know that it's for your do >> yeah so accounting reason you know you can know where it is >> right what I will do is I will create an expandable and non-expandable that will just make it easy everybody's on the same page and everybody can read the
>> good because they're all married together they'll be at the same >> so these numbers or these percentages don't change very often um and these are based on prudent investor uh
law that we or I don't know bylaw that we passed, but I'm just going to give you some the asset allocation so you know where we're going to put your money. >> Okay. >> All right. Uh common stock 34.83%. Taxable fixed income 30.19.
Diversifying funds 10.82. 82 diversifying taxable funds 8.67 international equity 7.49 money market funds 6.34
international fixed income is 1.66 as 100%. Okay, for the purposes of our or your balance, uh, I will just tell you that this fund
in the month of May brought in $138,000. >> Nice. >> Change in account. >> And the principal was what? >> 2.82 million. So yeah, we should be good about one day. >> So that might No, that I think that's
year to date. I'm sorry. That's year to date. >> Still good. >> We'll take that. >> That's still good. >> That's better. >> And it's just the rolling account. No term limits, no anything. It's not it's not CDs or anything like that. Right
now, we're in good shape. We've got I did have long conversations with our investment advisors on this and we tried to find you know many different ways and ultimately some of my colleagues just said treat it like a
trust fund. You know the same thing as you're doing with the OPE and you know the the stabilizations and you're going to you're just going to keep going on. Yeah, that makes sense. We we all good with that. >> Reason to lock it up if you don't have to, >> right?
>> Uh so it there's no this isn't like uh well our actual oped we do have some long long-term stuff. >> We're not going to try tie that money up in any of that. So >> very good. >> That's all I got for you. >> That's all good news.
>> Thank you. >> And uh thank you for spending time with us. >> A snack. So tomorrow hopefully you'll see 3.1 million come through. >> Right, Genie? >> Thanks, Carol. You can stay if you wish.
>> I don't think there's anything else on the agenda for me. >> Carol, I've never met you, so hi. >> Hi. But >> how do you do the background? I'm assuming you're really not in Hawaii. She is. >> I am not in Hawaii. Although it would be really nice. Um, it's just one of the
options when you first sign in. It says backgrounds >> for the time >> today. I feel like I'm at the beach. >> Thanks. >> All the computers you can do for the Zoom stuff. >> Figure that out someday because my background in my office is a pile of
papers as I complain. >> Well, you can blur it. for thank you for town meeting for having the answers at the tip of your tongue and you did an outstanding job. >> Oh, thank you very much >> that you were able to keep the wolves back with all the questions you answered. Thank you.
>> You're welcome. Thank you. >> Meeting moving along. >> That's where experience comes into play. >> It was >> absolutely >> thank you very much. >> You too. >> Thank you. >> Okay, that's good. And that segus into number three, the Miramar project contract. It's all been signed and
approved and we're good with that. I'm just waiting for the for the deposit now that that sounds like they have everything they have. If you want to touch base on the morning here. Um CDM contract. Um, right now it looks like
the $100,000 contract uh for CDM services for the Myiramar project um will be solidified Friday between the attorneys and CDMs.
Um and I'm working on the other one tracking that one down to see where that is. And that would be the one for the um design services for the next um potential project.
>> So is it just where we where we are is it in our site or is it on their side their attorney? So we don't know. Maybe >> I I >> Right. So, >> I'll know that tonight when I I
>> thought I'd get both contracts this afternoon. >> No, I know. It's I'm glad you're tracking it because there's so many things going on. >> Yeah, this >> I got that. >> So, um interest rates that we covered everything else. Um you have anything you want to share or
>> it's good to hear about bill? >> Yeah, >> back things. But, uh, no, I'm I'm >> okay. Mark, >> um, if if you guys go out and do a field visit for the Legion field or anything, um, give me a call if I'm available. I'd
like to get familiar with the infrastructure of the whole department at some point. I may not be able to right away, but >> yeah, >> trying to build this house at this point. But um and then the electric uh shared costs conference we were supposed to have.
>> Did that happen yet or we still working >> allocated cost? >> Yeah, but the the shared costs that we have with the town. It was supposed to be a meeting superintendent and >> all that. Yeah, we're trying to get a date together. >> Okay. >> Outside of a commissioner's meeting. >> Yeah. Okay. >> That's what you're talking about.
>> Put me on the date. put me on the the tip to to help out with that because we need to >> that'll be a working session. So I >> Yeah, >> I I don't know that we can both be there. >> Oh yeah, that's a good point. >> Okay. Well, if you're going then then just go get us some updates after.
>> Okay. >> One thing that's kind of coming up after July 1 is we used to have all these adjustments to our electric bill due to the solar farm and all that stuff. that's going to be taken away from the wastewater department from all the
school department. So, it'll be one less I don't know >> shares with the electric billing. Might might be a little easier for us to track what's going on. >> There's credits, debits, deductions, additions, and subtractions that go with this.
>> And it's it's been kind of chaotic trying to track how much you should have. >> So, the bills are all over the place. from going forward, we'll just have the bill and we pay the bill. >> And we pay the bill. >> There's no >> nothing to the town. >> Good. >> The whole thing with national grade and
or ever source pick your poison is so I'm dealing with, you know, just so incredibly difficult. >> Dealing with those guys is immovable object >> and it's my way, the highway. Get out of here. Not changing anything. We're going to screw it up on purpose. This is what
you're dealing with. It's like unbelievable. Well, >> here we are. >> I think we're good. >> Motion to adjourn. >> Oh, Ken just sent a text to >> Anyway, money is in the in the bank.
>> We just received 3.2 million. >> What a perfect way to end a meeting. >> Um, wow. >> Can't beat that one. >> Going to celebrate tomorrow. >> You know, the said to myself, I'm going to come in with non-alcoholic champagne. it.
>> I forgot today. >> They have Guinness zero now. >> Yeah, I love that stuff. >> Yeah, it's actually really good. >> Anyway, open >> if you're trying to behave. >> Good stuff. >> When do we want Okay, the next meeting, the only thing I can see on the horizon
um maybe just confirming the contracts. I mean, we've approved them pretty much pending legal. So, um when do we want to have another meeting? You got one July 7th, right? >> Yeah. >> According to your agenda.
>> Yeah. >> It's just doing that. That's, you know, I don't even be there. I'm not going to be there right now. >> Right. We can probably handle that without you. >> Okay. We'll shoot for July 7th. If we don't have anything to talk about, we'll cancel.
>> First off, be really amazing. >> That would really be a miracle. >> Yeah. >> Yeah. Yeah, if you zoom with the pan tree in the background set up >> and like like anything if anything comes up and we need to do something 48 hours we can.
>> Right. Yep. >> Okay. >> The next one would be then be the uh what >> uh 21st >> 21. >> Yeah. >> Everybody's be on vacations. >> Somewhere in full swing by then. >> Yeah.
Perfect. >> Okay. >> Always good. All >> good. I'll take a motion to adjourn. So, second. All >> in favor? I