4 p.m. meeting of China Kingston Board of Water Commission order. Senator Bills and we have a meeting minutes to approve. >> I move that we approve the minutes of October 14th as written. >> Second.
>> And so approved. First appointment. Uh Christine Lorenzo and Chris Korea using construction. >> Come on in here. You want to slide your chair in or she realizes the back of her head be on the screen. >> Please speak up a little bit so that
>> the lady in the middle of the table knows who you are. >> She's a lady polite other than you or me. >> Introduce yourself from CC construction from CC
construction. What you guys got? So we're working on a project for the sewer department over in Indian pond. It's about 13 acres of field I guess right now. Then we are looking to obtain
a water meter for um hard seed purposes. >> Anticipated volume is 26,000 gallons. Any reason you can't use the water that's basically being pumped into the
uh system from the treatment? It should be basically clean according to your commission to answer any come up to the table and explain >> part of the solar commission is here as
well. You want to address that question? >> Yes. Because it's not set up for that right now. >> It hasn't that process hasn't been used since the you talk about the >> Yeah. discharge. Yeah. That's not a that's not a process we have in place right now.
>> Can it be put in place though? >> Not by the time we need to get the hypro then >> and water isn't going to be flowing into there until afterwards. >> The leeching fields is not the correct. It's not >> it's not live yet.
So, um, you guys you guys had a a meter before I understand. >> And it didn't take. >> Okay. So, is there a reason why they were asking for? Can we just give them one or why do we >> I'm just kind of curious why we already approved one for the uh for initial
construction that was done return that meter. Um, just now with the scrutiny we're getting from the D with unaccountable water, I want to make sure that we document everything as far as what water is being used for what purposes. Uh, because I needed that back up supporting documents with D for ASI
reports. You know, concerns I is, you know, the amount of water, the time of water being used and if additional flushing is needed because of disruption in the system gets discharged, you know, to clear up and disturbance in the system. So I just kind of want to get a better
idea of wheel to use. And >> so there's that hydrant that's right outside the driveway there. I think that's the one we used the last time. >> Yeah, that was like dust control and rather stuff in construction. >> That's the hydrant. The hydrocena needs basically 2,000
gallons per acre and I think it was two days. it comes lower than the more interest thing. So, and who's going to be paying for the water that
>> and I just, you know, I think the board should be aware, you know, there's a disruption in the system that cause discoloration or water quality issues in the system and we have to flush additional hydrants to clear that up for the residents. how that's going to be dealt with too
status quo in the system without that. >> And you hydro seated it once and it didn't take >> Yeah. >> What happened last year was just for it wasn't any reason. >> Yeah, I think there was a combination.
Let me ask Elena a question again. If if if a can't be used this time, should this occur yet again, is the affluent going to be available at what point? >> The effluent has never ever been used to
irrigate anything. >> I I but in order to enable that to happen, we'd have to put a process in place and we'd have to add additional cost just to make it happen. So I I can't answer that for you right now, but um and it would be a board decision as
well, but it is it's not in place today. >> There's no outflow pipe you can use. There's kind of going into the ground instead. >> It it goes into if what it the seeding is being done before the system is even live. >> Okay. >> If the system was on I can't answer that
question for you, >> unfortunately. Does anybody have the knowledge of the construction that was done? Can or is there going to be a hookup so that if there was a need you could uh hook up to the affluent without
it? Uh >> we'd have to be we'd have to work with D to make sure that >> only one I mean you just one time hydro seeding. You wouldn't want to do it in the future, right? >> No, we don't know. And you know what we were told was when the system was live it was going to be drinkable water.
Well, >> it it drinkable water is completely different from using it for subsurface subsurface. What you're asking us to do is is irrigate above ground that can I mean there's more to it than just us
saying yes. >> Yeah, you'd have to actually the materials to pipe up above and just do it one time unless you're going to >> we don't expect it to be. Again, all I'm doing is reiterating what somebody sat here and told us was going to be the case that the water
>> that's still a true statement. It just doesn't mean we're going to use it that way. >> Yeah. Yeah. Semantics, right? And that's what I tried to get at the last time, but that's beside the point. >> Happy to put it on agenda. >> I'm mean, it sounds like this was never
going to be something denied. I mean, it's something that you need to have happen. Obviously, if someone's going to pay for it, I'm just kind of curious. Do we always have to have people come before the board for this or I mean do you mean track of it paperwork wise I think it's super important with where we're at right now but does it have to be I mean take time out of their busy
days like that can it be something we do outside of a board meeting or does it have to be a vote to >> I would think especially since we have you know a regulation in town that says you cannot install a new irrigation system on any piece of property in town
any decision to alter that even on a one situation like this would absolutely be required at a board meeting and it's not something that that one of us or Chris could make that decision without coming before the board. >> Yeah, if I may just add to that, it's
not an irrigation system. I I know. But what I'm saying is, you know, we've had a couple of instances lately where we've had to go after homeowners and irrigation system installers to remind them that for many years we've had a
restriction that does not allow that to occur in the county. >> Perception matters is what you're saying. >> Okay. And >> that's what that's all I'm saying. entirely two entirely different things, but I wanted to make sure that it was on the record
that we're not authorizing Chris or a member of the board to make any changes to the ordinances that we have. >> Understood. >> Are you all cool with everything? Is there anything else you want to get clear before? I just feel like it's something you know with the screwing from the D the board should be able to
make that decision and be sure that water is accounted for appropriately >> all aware that you know if there's instruction of the system you know we have to go and flush through two or three hydrants pay over time you know something was water utiliz this project you know >> is it the is the water department going
to absorb those costs or is that something that's going to be passed out to the contractor so I just >> yeah we'd be happy they would be happy to work with that it's Just things that I would need to make sure like I said my biggest thing is the documentation aspect of D
>> right now. So, >> do you have anything to add to this or you staying on this one? >> Yeah. Yeah, it's really up to you if you feel like yeah, you can >> afford to have that water used for that
purpose versus, you know, keeping it for more critical um indoor type water use. That's >> yeah, 26,000. It's not a huge huge number. see some of the uses return
that that's just for the hyposene that not there's no projectile potential projections for potential irrigation purposes. That's a whole different ballax at that point. >> So this this ask is solely for hydro heating processes. That's it.
>> Right. >> All right. >> Right. And I move we uh provide a meter for CC construction to do the hyc. >> You have a second. >> I'll second that. >> All right. So approved. Thank you guys for coming in.
>> Well, just before they leave, that takes care of that. And we got our hydro seating done for uh seating done for the water man on Main Street. >> Uh yes. Yeah, they did do this. Since we had two victims, Jesus in them.
>> Yeah. I can just I can break free and grab one real quick. >> Check our checks from the check that we gave you the last time was 700. Is that right? >> Yeah. Yeah. Yeah. It's just deposit and then once back we just formulate a bill
based off what was used from there. I just ask that when you guys do pull water out of that, just call us, let us know. So if there is a disruption, we know what the source is. We're not chasing our >> tail around. Are you planning to hydro seed tomorrow? >> Tomorrow
Thursday, they're talking about rain covers on the tank. >> Thank you, um Kristen, you're up. Okay. >> See you. >> Thanks. >> Bye. >> Bye.
>> Speaking of the main street water project. Um we met this afternoon to talk about that um the transition spot on Summer Street that's near the Veterans Memorial
that there's a little bit of a dip that started. >> Yeah. And it's just it's not underneath the where they were trenching. It's when the mill and pave work is done, they
always go beyond it by like a foot. >> So there's no trench underneath where this is happening. Just a spot that >> beyond the trench where they did the miller pave to join to the existing pavement >> and there's a little >> drop
>> that it had been pretty smooth. So, we got input from Mass D and they said for right now it's not a problem to them, but if it gets worse, it will be something that has to be corrected. >> So, we met out there to look at it and
um you know, just put CC on notice that this is an issue >> and we'll follow up with um a letter about that. >> And so, the recommendation right now is to have that as a performance bond or maintenance.
>> So, we can just close out of the project and release the retaining at this point. The um they have a the performance bond said it's a one-year performance bond with the town and a three-year proponents bond with NAS. So, and the paving work was just done on equal
vacation. So it's really three years from that point that they have this performance bond that if there's an issue um you can go after their bond. So they don't and they don't want you to do that. >> Yeah. >> So there is protection there you know
motivation for them to come back out. >> Now is this on the summer street >> next to Fman's memorial? >> Yes. Yes. And so it's a DOT road right there >> because it's interesting you say that. I just wonder whether, you know, it wasn't
CC's fault. If in fact that was existing painting, you wonder what the existing pavement was once they scarified it whether doing anything there to begin with, you know, we run into that in other places, you know, in town.
>> Yeah, we don't. Right. And but to to try to deal with it right now, >> it doesn't make any sense. >> You might make it worse. So, and yeah, we don't know exactly what's going on because like I said, they didn't do any trench work right underneath where this is happening. >> So, there could have been a pre-existing
condition or there could be something else contributing to it. And so, for right now, when sometimes too when these things come up, you can go in and try to do a repair and get worse, you know, and then you end up with two scenes instead of just a one scene.
>> So, yeah. And we don't know what it might not be something that was done wrong by CC or not. We don't know because like I said all they did was the in this section was a mill and be so unless it was not thick enough for
the evening for some reason when the rest of it was fine. Um that would be the only thing that you could I could really think of because it should have just been all evenly built and even when it was done it was transition but
now it's a little depression. So who knows what's going on >> there something that could be patched or have to be >> yeah there could and we were out there talking that the patch would end up going even beyond that. So you would have to kind of extend
the mill section more. You couldn't just mill right at that same line. You would do span a little bit further. So it the repair grows on you. >> It it it's not a patch. >> It would be a scarification and repaving again. Yeah. >> At least a portion of it would be full
width, but it would be >> probably would be. >> Okay. >> Probably. >> No. Again, I I haven't >> because it's requirements and having that to be >> it would be the from at least the lane from the shoulder to the center group,
not the whole group. >> Yeah. >> So, we'll just keep an eye on that and revisit it. Like I said, you know, send them a letter and so it's in writing that they're on notice about this issue and at least be able to close that out.
So then with um the accountwise with the the article and everything, you guys will be able to do whatever you need to do to kind of close that out. So right now um the total funds remaining in the the oper account and the main street
water main account just over 29,000. The retainage to CC is just 14,000 and there's some remaining engineering just to get through these last tie cards and close stuff out. I'm just saying, you know, 4,000 just as a a placeholder. It
might be less than that. But so then the remaining budget is just under 11,000. Um, so that's the contingency money that would be there for whatever else you
might want to do or just if you're able to roll it back into something else. That's that. The next thing, the new well project. Chris and I met with Kleinfelder last
week and got an update from them. Um, they were sending out their surveyor again. We talked at the last meeting that the actual test well location had not been picked up by the surveyor and it's they did catch the boundaries of
the property and it was important for them to catch the location of the test well to make sure that there's 400 ft from the test well to the edge of the property line so that you have that full ownership. Um the original test well location was
based off of the what was it came from like assessing mapping. So it's appears like it might not have been quite at the 400 foot but we don't know. Um so they actually the survey went out
last Thursday to do their field work and we're waiting for them to provide the information the updated mapping to show that. So then kind father can look at it and tell us yes it's fine or no it's not fine and we
have to adjust and do another um two inch test well just to verify moving it might you know a few feet isn't going to be a problem. So we'll have an update hopefully soon about that
so we can figure out go for it. Um they were not recommending just to do the 8 inch diameter test. Well, like if you say you had to move it 5t, >> they don't recommend just saying, "Oh, it'll be fine and putting in an 8 inch
because you can have different conditions." So, it's important. It's worthwhile just to send out the rig to do if you need to just double check. But hopefully we don't have to do that because it's more time.
it's, you know, it's got to be at the right spot so you have that home one ownership. And then also Chris had gone out to locate some of the old monitoring wells that were used for the test work that
was done in the 70s and he was able to locate those >> and actually get the well caps open. So those are usable as observation wells during this work. So that's helpful savings. >> We opened up uh
eight or nine wells yesterday all >> that's great metal detectors or they enough find them in the woods >> until you trip over it. >> Kind of took some effort to get the caps off. Caps off.
>> Yeah. D was concerned that they might not be there anymore. So they are at those locations and that's helpful. That means they don't like we don't have to have a drill about put in operation.
>> Yeah. Great. Well, hopefully at the the next meeting in a couple weeks we have more information about that survey location of the test. Any questions about that?
>> Just moving along. >> Yeah, moving right. Yeah, we did with the last meeting we talked about. We got the letter from D about the site examination. So if we do have to adjust this location of the test well, we'd
have to kind of give them an update on we kind of go through some of that again. But that presumably would be a quicker review because they've already looked at the whole site, all the observation wells and what have you. So
and we're still waiting to hear back from the SRF funding. They usually release their intended use plan in January. So it'll be another couple months before we find out about that for the the funding purposes of the construction.
The next on my list is the um not real tree now it's in their monitoring. They do their groundwater monitoring. So their um
environmental engineer provided a letter report just summarizing the water quality testing that they did the findings that they had and overall um there were nothing that they noted of
concern. >> So the to the issues some of those samples of obviously the next reading when's the next reading going to be for these next quarter. Yeah, they do poorly. >> Make sure goes back down to a lower levelity
issue. >> We don't they're not still asking us to push back on shut that down instruction. Okay. >> Yeah. There's really no incentive to
>> relax that. >> Yes, I'm all set. >> All right. Go ahead there, Chris. All right. The quarter this quarter of L samples uh get the results back in the lab. Everything's rolled in the parameters.
World of MCL's the results have been mailed off to the residents and thanking them for their participation. He had very good participation this year which is very good. So that was good to get that done and
close us off for this round. Um the road crews been busy repairing a few leaks here and there around town. See after the recent rain it kind of soften the ground enough some leaks popped up. So guys are working on those. It's just a busy time of year getting into getting
ready to read meters and seasonal turnoffs and getting ready for winter. So >> how many seasonal turns do [Music] >> not as >> not as many as they used to be. >> Yeah. Used to spend two days doing just turn off. >> Is that mostly un?
>> Yeah. >> Yes. as as those cottages become converted to year round homes, you you eliminate the seasonal shut offs. >> Uh states have been working very hard um
pulling together past reports to get the budget stuff uh in line for this coming budget. It's just been some confusion been a little challenging this year with the town administrator that left and town administrator and just it's been a
challenge for for all throughout town. working been doing a great job pulling back past stuff to kind of use a reference to establishing budget stuff. Like I said, meet me. We'll start reading meet the end of the week
for the December bills preparation. And the last bit of um news that I have is I was off this past Friday and I got a call early in the morning from Stacy saying that uh Mike Sue was a reporter for work and quit.
Don't know why. No response. So not see this coming or was did not see this coming. >> I personally think we need to have an executive session to talk about internal communications,
see if we can sort of bring this thing to a closure. We've lost four men in three years for one reason or another. I think, you know, being able to talk about it openly is the way we need to do it >> short term, what's our staffing issues
going to be? Do we have coverage? Is overtime or what's coverage? to pass somebody with licenses. So, and we have a new employee that doesn't have all the licenses needed, right? >> Correct. Yeah. Evan's doing a great job.
He's in currently in classes in class right now to get his last license to get on call. So, >> Mike Scherzer just completed his license. Correct. >> Yeah. He he it was a challenging experience for him with that. Um >> but
>> I think he got his last license probably about a year ago. So we we invested enough time, energy, and funding to pay for his licensing uh and to lose them, you know,
shortly thereafter. I think we need to talk about >> Yeah, the goal is to invest in them and hopefully make sure that they, you know, that best pays off down the line. But yeah, what um should we discuss at
the end then and schedule something or you talking about today? >> No, you can't do it today. We have to be post executive session. So have to be >> want to start a next meeting within executive session. >> Either that or do
whatever you know works for the two of you if in fact you're in agreement. If you're not in agreement, >> I'm in agreement. >> Let's plan on having it next meeting then before or after next meeting. So, we've got a time specific. Next meeting is the >> Veterans Day.
>> Well, so yeah, how do you want to do that? >> We can do it anytime on Veterans Day if you guys don't mind. >> You can't do that. >> Veterans Day. >> You can't really do this. We do that before, day after. >> We don't have to have it on Tuesday.
>> I mean, yeah, you could do it on the 10th. >> The 10th works for me, but not the 12th. Do you press the next meeting? >> I'm returning. [Music] >> I'm returning from a trip. I'll be on the 4th through the 12th.
>> Okay. So, we can't do >> 10th. >> Can't do it for for >> Yeah. Let's see here. going to do that next. Um, next you want to just postpone our meeting to the 18.
>> So, this is just that one meeting. >> Yeah, >> it's just going to depend on um budgeting. >> Yeah. >> How quickly they want to get it. I did I did talk with interim town administrator today. He did tell me he's trying to get
his own numbers together. I think if we could pass something off preliminarily to him, he understands that numbers are going to change as more information. >> Could we do it even next week and the fourth
instead? >> So we have to be the 18th. >> Could we do it the 13th? The third >> I'm looking at my schedule. Mine doesn't make much difference all >> next Monday would be fine. Uh following
Thursday would be fine with me. >> Third, 6th or 13th. Those are all going to do >> with the third. It's I think it's something we should do sooner rather than later. Next Monday. Do we have
enough time to post it for next Monday? >> Post it tomorrow. Today's Tuesday. Yeah, I think post >> Monday. >> You want to do the third? >> That works. Works for me. Does it work for you, Chris? Monday. The third works for me. >> Okay.
>> Okay. >> Well, that takes care of um >> and we use that as a formal session to replace the Veterans Day as well. >> How much work? This is >> I'm not sure. I'm not sure. Yeah. Why don't we just, you know,
>> uh, at this point not do anything until Stacy has a little bit and Chris has a little bit more information. Uh, may end up having to do something in from, you know, around the 18th if we have to because the week after that is thinking, the end of that, the week after that is
Thanksgiving. So, >> yeah, >> I'll cut it till we put in the third and >> go from there. We'll we'll revisit the rest of the month. So, you want to So, actually, so do you want to just that that'll probably be okay. You want to just revisit put off the budget
discussion for today till the third and hopefully Chris and I can have some more time to put numbers together. >> Sure, it's a good idea. >> And do that instead? >> Yeah, it's a good idea. >> And we'll talk about 11th versus 18th meetings. We're not going to have anything on the 11th for sure. Okay,
I'll check that out for now. >> Decide where that's going to be. >> The third will be four o'clock. saying this. >> Yeah. And it'll just I'll just put the budget on it. >> Uh executive in session budget. >> All right. So, >> why don't we do the budget first?
>> Okay. Good. Um, real quick, so before we done any more work on the pilot, any word from >> Mass Installation to get some correspondence back and forth with mass
installation definitive just yet. Did we or did we not receive the official uh response from D as far as the
>> consent agreement >> consent agreement? >> I spoke to town council today. They're going to be reviewing that today and should have their comments and response back to you by the end of the week. >> Monday. >> We want to make sure that we add that in on Monday as well. And can you reach out
to Jim Mclofflin and let him know that uh it's in town council's hand so that it doesn't appear that the commissioners of the water department are holding it hostage for any reason. We want to make sure that we appear like we're uh moving
forward proactively. >> The other issue that comes up this time of year and we have uh extended Kristen's contract on two consecutive years as it was written. Uh we need to
do a new RFP for departmental engineer as we've done in past years. Uh that needs to be somewhere really high on the agenda because technically I think person's uh contract
ends the end of November. >> Yeah, it's in November. I forget which day, but yes, in the river. Yeah. Now, we still do have her under contract as um a project manager for the well, but the
engineering contract for general engineering >> wasn't a separate contract that's been done under that engineering. >> It wasn't a separate client. We did it separate. >> We didn't you voted it, but it wasn't like a separate agreement that was done
with the town through the town. So, >> Oh, it was just through client. No, it was through the engineering contract. >> Okay. >> Is that something we need to invest? Let me Yeah, let me uh Yeah, you're going to have to get a hold of George tomorrow
and see how to work with us. >> Maybe by giving Chris an advanced notice that we're going to be looking for some impetus to get an RFP quoting to us quickly. All right. Monday's getting busier and
busy. >> Yeah, it is a quick meeting and all of a sudden becoming >> and Bob has to take care of the dog for three weeks. So >> motion to adjourn is in order move to adjurnn. Second and
>> so voted. All right.