All right. >> All right. Well, good evening everyone. >> It's already started. >> Good morning. >> Nothing. It's nothing. >> Sorry. >> I'll show you a different way. >> Yeah. >> Okay. >> Um, so call a meeting to order at uh
560. I think it was the 300th committee. >> I think we doing roll calls. I think we've been forgetting, but we'll do one tonight. Uh, John Bart, let's chair. >> Is anyone online? I don't think if they're not online. >> I don't have to. That's only if they're online. Oh, okay. No, it should show. >> No, nobody's online.
>> Awesome. Okay. So, no, no, no call. >> All right. >> Okay. >> So, uh, >> Joe did say he was coming online, but >> maybe later he'll So, no past meeting minutes tonight. Um, nobody have
anything with funding or fundraising? funding. I mean, are we talking gala funding? Are we not talking gala funding? >> Um, do we want to talk about that when we get to the gala or >> Yeah. >> Yeah. All right. We'll go over that when we get to um >> I'm dying to find out.
>> I hope I did my math right. >> So, again, Paula, I want you to be appreciative how much everybody loved it. It was wonderful. >> Thank you. You know what? It was a team effort and I >> Yeah, but you you headed it. It was a wonderful job. I think everybody had fun.
>> Yeah, it was wonderful. >> Um, so merchandise. Uh, we did a little bit of sales that that night. Nothing major. Um, I do have, um, 20 more blankets. We had another load of blankets in. >> Oh, good. >> Um, so there's five of each color. They
added, um, what do we have before? Gray and red. We now have blue and black. So there's five each. Right. >> Can you set aside seven? that my house people and and I will pay. We're getting money. We're going to be getting money in March for our ads. So,
I can turn around and reimburse the committee for the cost of the um >> I thought I want to give them all navy blue, but you don't have blue. That's okay. >> We have five, but there's time to order more if you want to. >> Yes, we can discuss that. >> Navy blue.
>> You want navy blue? >> I like because she wants all consistent. Yeah. Yeah. >> Oh, it's fine. It really I'm I'm just being >> town color. >> The town colors. Yeah. And my sweatshirt. I bought a blue.
>> Yes. >> You want to talk about those? >> All right. >> Um, so I don't think we have any other sales events planned right now. Um, I don't know if the um our You can have a table
at our show for sure on the on the hope float lawn. Yeah. >> Okay. >> We won't charge you for a table. >> Appreciate that. >> Yeah. >> Can't do that. That would really >> So that'll be our next >> So that's May 9th. Yeah. >> Yep. >> Yep.
>> All right. So then moving on to our working groups. Um and we'll start with the gala. Um I have not heard a bad thing about it. Oh, I got a great day. >> I did. I didn't even do my closing because I was like, "Nobody wants to hear me. I'm just
>> Everybody was having fun and dancing. I was like, >> it was wonderful. >> I was like a proud mama." And I was just like, >> "Everybody." >> Yeah, it was it was good. >> I couldn't have done it without Janna and Trisha and Colleen and Liz and you know. Yeah.
>> Yeah. >> Thank you very much. Hopefully it was a huge house. >> Huge huge huge. >> Yeah, it was um >> Yeah, great community event. >> It was I think >> Bony did a wonderful job. >> Did he did >> he did a wonderful job. It was just
>> It was great. >> Yeah, I think I mean I think everything went well with the gala. I I I'm I'm glad that it's over. >> How many ticket sales were did you sell out? Close to 200. Yeah, definitely.
Definitely. Um, you know, because I'm kind of keeping in the ones that we comped and the ones that, you know, like ours, you know, us that went to. Um, so yeah, I just gave her a little bit more uh money for ticket sales. Um, that I had had,
>> but yeah, I want to say with all of us there, >> uh, I told the caterer 208 and I think there was probably with all of us maybe 215. That's >> that's a lot. It's a lot of people.
>> It is. Oh, it is. >> And so glad that it was plowed. >> Thank you. >> Took a little bit of a stress worry. >> Right. >> Yeah. >> And um >> Stephanie, her performance was amazing. And did you I don't know if you heard
the shout out. >> No. What? >> Oh, she did. She shouted out when she started singing. Yeah. She said, "Oh, this goes out to Janna Morrisy." >> Oh, my voice. She thinks Eda James is at last is my wedding song. >> Oh, >> I grabbed my husband like you have to
dance with me. >> I love >> got the pictures back just like the other day. They're all on a Google Drive. So, I have to figure out just how to >> share that with everybody. >> I can help you down. >> Okay. Thank you. Appreciate it.
to pause. >> Yeah. Now we're able to share. Yes. Perfect. Perfect. As I know um some of Jan's family was um asking about that though. >> Yeah. There's some great pictures of great pictures of some of members. What
we didn't do was do our own. >> I know. >> Oh wow. >> I can always bring my whole time. >> I know. I know. So festival we absolutely have to get >> it in Kingston living though.
>> Yeah. >> We got a beautiful >> got a nice picture in Kingston living. >> We can always bring my camera down and we can get a big group committee picture in front of the in front of the town hall if you want. >> I can always bring my camera down
whenever I want after snow melts. >> Yeah, I agree with the snow melts. Right. I want to be tracking Bruce. >> No, I mean >> I think what? Well, >> uh, Paul just gave me money, which I didn't itemize. I just put it in the
total, but I think we made $9,000. >> Wow. >> Wow. >> After paying all the bills, that's >> We really didn't pay many bills >> between the caterer >> and photographer and DJ. That's it, right? >> Yeah. I I have like
Flowers were donated, right? Flowers were donated. Yome flowers. >> Oh, I have my >> Yeah. >> Oh, yeah. Don't worry about it at this point. But, um, yeah, that's that's awesome. I thought it was around eight, so I mean, I was just in my head
>> thinking, but that's awesome. >> I have somehow I ended up maybe we can do the dunk. I love that idea. I'll sit in it. Nobody's gonna want to dunk it either. So, I used a gift card for the desserts that we got and I have like $98 on this.
>> Oh, so I don't know if you need it for >> coffee or anything for the art shop. >> We don't know yet. >> I mean, I'm I'm happy to hold on to it. Just keep it in mind. >> But yeah, we may >> I mean Yes. Yes. Yes. >> Okay. Yeah, you'll definitely find
something. We're just not there yet. There's only a few items that were not bid on. >> Right. I have a I don't know. >> I don't know what happened there. There was supposed to be two shop. No, this is the barber shop. >> Oh, the six of them. Yeah. >> Could save it for uh Can we save it for
another some kind of >> That's what we wanted to talk about. >> Yeah, we were going to discuss that. Yeah. So, >> guess how many >> chocolate chips are in the bag or I don't know, you know. Guess >> jewelry and some other stuff as well. >> Yeah, the jewelry. Yeah, the the I can't
believe nobody bid on that. That was like the highest priced item. >> Yeah. >> And >> maybe that's why. >> Yeah. >> Um but uh >> yeah, I don't know what we would have for other events to use it.
>> We're going to like possibly do um votes for floating, but I don't think those are appropriate to get for that. Like probably just get some gift cards from around town for put >> Yeah. our local businesses. >> So, maybe >> uh we might be able to do something with that. We can talk to Mike and see. Um
>> I know he's busy this month, but he's after this he's going to start a lot of the prep work with that. So, we might be able to plan something out with that cuz um >> I don't know. >> I know they're possibly going to do like a cow pop that might be we might be able to use
that as some some of those things as prizes for that. Okay. Um >> along along with the cash prize of it. So that could be a possibility. >> Some of it might be appropriate, some it might not. So there might be other things.
>> Yeah. Like the mirror find some other way of >> Yeah. >> Yeah. >> What did you say, Jen? I didn't hear >> an online silent auction. >> Oh, yeah. >> Yeah. >> Look back. >> You know what I mean? Like have some
kind of >> Yeah. Yeah. >> Um I'm just going to send the bills around. This is for the caterer. And then this one, you know, I'm not going to have you sign it since it's going to you and I haven't filled it out yet, but for reimbursement for Paula, she is
>> sign. >> Um, I technically need three. >> Okay. >> So, I don't know what she needs. >> Does it matter that I'm signing the top line? >> That's cash. >> Two are on my debit card, which I've highlighted. >> Read my signature.
Just write yesterday. >> Yeah. >> Sorry, the clerk and me. >> No, I I get it. Trust me, I get it. >> Only a few expenses. Nothing. >> That's phenomenal gross pro gross. >> Yeah. even
>> and it was such a great I mean what a great way to kick off the whole year too. It was just it was fun. It was people had a good time. >> Everybody was dancing dressed up. >> Yeah. >> You know some people were like really dressed up like you took the you Yeah, they responded accordingly. It was
really great >> and so many people were worried about the >> the biggest question I had was oh what does formal mean? >> Yeah. >> And if they showed up >> that was fine too. Yeah, some were varying levels of formal. They all work.
>> Okay. >> Three at least three signatures. >> Even though I wasn't Yeah, I heard a lot of great things about >> Yeah, it was spreading like wildfire afterwards. >> Everyone would be excited for it.
>> Yeah. >> I talked to my connections at PB and everyone was happy day. >> Yeah, good. That's what we want to hear, >> right? >> True. >> So, thank you. Um, I know in the past
meetings we talked about thank you cards or something like that. Is that the route we want to go? >> Do we want to make up a thank you card? >> Did you What about seal on it? >> We can make it. >> Making one with the 300 seal.
>> Yeah. Yeah. >> Oh, like Yeah. Yeah. fold it up and and mail it or even hand deliver it in envelopes or something. >> Yeah, >> I would like to I would love to hand deliver to the ones that I that donated. >> Okay. >> You know what I mean? Cuz >> Yeah, they hurt my feel.
>> Can you please donate? >> It'd be nice if it was an official looking >> Absolutely. Absolutely. >> But definitely I you probably want to put something out on the town website maybe once that letter's done or something. Yeah,
>> his drafting. >> I can I just need the I definitely need an updated seal. >> Get the 300th is like the image I have has that like paper effect in the background. >> Well, it was a picture of a shirt. That's why.
But um let me reach out. I I think I dropped the ball on that. Let me reach out to Missy because Missy because I know she has the PDFs. Uh, so I will um >> Yeah, I can do that too. I'll email >> and I can help you uh draft it too. Yeah, >> sure.
>> Um, cool. >> Yeah, we get those. Um, I don't know if you the town has someone or we print today or whatever, but um, we can get prices for that. >> I think there's a few enough we'll decide whether we do it
>> out. Um, but I'd say we probably do. It might be nice to >> more just because I would love to have thank you cards to >> Yeah. So >> to give the gift >> I would say at least 100
home day. >> They may need it for the art show. So >> you can just print them here. >> No, it's fine. I just I don't need a lot. But I would love >> I mean for card or like a postcard. >> I have to buy the I have to buy paper or
you got money just buy card stock. >> We so cheap. >> I've made them before. It's not hard. >> Got the seal. >> If you have time I I make >> you make what? >> You can make them yourself. >> Oh yeah. That's what I was just saying. I just need the cards >> half and folded in half. Yok,
>> but most of the time I I need it for my >> It's just It's easy to do. I hate to pay somebody to do it. >> It's easy enough. You can just buy the Avery and >> Me too. I can always print down. >> Oh, I'm good. Thank you. >> All right. Do we have anything else on
the galler? >> No. Again, great job. >> Yeah. >> Moving on to the art show. >> Batter up. >> Yeah. Okay. Um I'll start. Uh so we're in good shape. We have we have done a necessary
recalibration of our planning due to several factors. Um in very long story very short uh our outreach to some of the other churches did not really pan out and then the people who were who were charged who agreed to do that outreach dropped off the committee. So
we kind of we lost through various reasons we lost like three committee members within a point. Um, so we're like, okay, let's talk about what we're actually doing and recalibrate that fair, that information fair without getting into the details. >> So, we're still in very good shape, but we're we've narrowed the scope a little
bit. So, the only venues we're using are Hope Floats, the Beal House, the church, first parish church I should say, and the Font School. Those are our four venues. The font school is going to be a dedicated retrospective exhibit that um
Tom Vendetti and Sarah Al are author Alter Alter are are coordinating themselves. Um and then the other three venues are going to be um artists. >> So we're this close to finishing the registration form and getting it out into the world. We're also this close to
finishing the flyer. My admin's doing it and she's been home sick and then had a sick has a sick mother. So, she's got a lot going on her plate, but hopefully in the next couple days it'll be done. Um, so we've >> you need to see the registration form and send it to legal.
>> Oh, probably. >> So, if you send that to >> I'll send it I'll send it to you. Um, so we have made some decisions that that are different than what we originally planning. Um we're no longer having a student amateur exhibit just because
when we reduced down to four spa three spaces really we had to kind of recalibrate what we were able to do. So um it's going to be open to anyone 15 or older. >> There will not be a fee to submit for the show. Okay. Um everyone and in order to maximize the diversity of artists
because there's so many people that have been reaching out to us. Everyone can submit one piece. >> One piece. one piece and we think >> it was three pieces. >> It was we had to change it um to one piece and we think we can fit a total of
150 pieces in the show total >> and if we for some reason only get like 60 people submit, we'll go back to those people and ask them to submit a second piece. Okay, >> assuming that no one will have trouble coming up with a second. you know, we've gotten some very good some of the art people who are artists on our committee
have given us very good feedback about kind of how how to manage this. Um, so I I'll just say that that we there's a a consensus on that decision which I feel good about. So >> um what else needs to be said about
that? Uh also that um at one point it uh was possibly just you know just Kingston residents, Kingston artists only. We've opened it up a bit but um people who have a connection to the town or to the
lifeblood of the town as I think you put it >> who participate in the life of the town. >> Participate. Yeah. Um you know, however you kind of define that. um the the committee, although it's not a jury show, um you know, it's going to be pretty open-ended, but the committee has
the the right to turn somebody down. Say we have somebody we were saying from Quinzy, you know, an artist from Quinsey, great, but has no connection to Kingston. Yeah. And the the illustration or painting is really >> doesn't, you know, they don't have to be about town people or structures, you
know, Donald's work, but there needs to be some connection. >> Yeah. >> Um >> we're hoping. Yeah. So I think now it's you know we this outreach um to you know anybody no one's listening but you know if you know any artist or people who do >> really yeah
>> we're about to promote but you know we just want to keep spreading the word we want to um Charlie Sarrento um who is you know helping behind the scenes helping to reach out to um to art teachers um Jane Npalitano former art teacher Silver Lake is going to do the
same so we just want to spread the We're love to have a lot of student entries even though it's not a formal venue. >> Is it strictly art work or is it quilting? Is it mixed media? Is it sculpture? Is it >> So we've said a variety uh we welcome
all visual art forms. So yes, sculpture, ceramics, quilting. The only thing we can't do is digital. If someone made a short film, we don't have the mechanisms to be able to show it. >> Um but photography, um all different kinds of painting mediums. Yeah. Yeah. Mixed media. So that's great.
>> Mixed media. Definitely. >> You may want to add quilts to the I'm sorry. To the >> That's a good point. We could fabric. >> There are some fabrics. >> Um I can add fabric arts to the That's That's kind of an encompassing term, right? Fabric arts.
>> I already say it called, but yeah. >> Oh, textiles. Yeah. And I might also add ceramics, too. We have >> I didn't mean to throw a >> No, no, no. This is I had been asked that. I think there are some phen Well, you know, Pauline. >> Oh, absolutely.
>> My gosh. Yeah, we have some wonderful >> Well, and this would be again 14 million different details because we keep getting so many questions. Absolutely. But this is the time to figure that stuff out before the form goes out there. So hopefully there will still be a million questions once the form registration's out there. But if we can
>> we can cover it as and try to be as thorough as possible before it goes out. That'd be great. Um once it's out and the flyer's done, I'll once create a Facebook event >> um for the art show that's from the Kingston 300 Facebook thing. >> Okay.
>> Um and then I already I have a list of people who've been inquiring that we're going to send an email to. So >> yeah. So yeah, so we're in we're in good shape. We just had to kind of step back and >> rethink some previously made decisions, which is okay.
>> Somebody has a question. I've been giving them your email address. Should I continue? >> Yeah. >> I wonder if it would help by putting it on here. Like I found with the gala. >> Well, we have a we have a Kingston Arts Fest email address now which will be on our flyer. Okay. And on the registration
form and it'll be on the Facebook event. So, actually soon. I would like to use that. And so, so don't please don't please don't put my email address on fire. >> True. Go ahead. >> All emails will go to Janice. Okay. Yeah. >> Just discuss issues.
>> I mean, I think the email address is up and running, but let's wait till we get fly registration out there. Then you can send everyone to that and we all can check that email and answer questions accordingly. So, yeah. >> Um, >> I have I had about a second. Okay. Sorry. >> Um, so, uh, so that's kind of so it's
Saturday, May 9th. It's 11 to 3. That none of that has changed. Um, and we are still going to be doing a fair and as part of it on the grounds of boat clothes. Um, so we're looking at we'll be also soliciting vendors for that fair, people to sell their wares and I
have someone from my church who wants to help me coordinate that because she is a vendor herself and she makes jewelry. >> Um, and then we're going to have some live music. Uh Pete El has already agreed to play and um >> uh Angel Vendetti and her partner Matt York who's a musician is also they're
also agreed to offer some live music. We have to work out that scheduled and we're going to get some food trucks and um so the whole thing and it's free for everybody. The only thing they're going to if they buy food or art, okay, >> or beer because 42nd, you know, that's the only thing that people have to pay
for including the art. Everything else is free. We want this to be a family-friendly event that's open to anyone who wants to come. >> These pieces of art are not being sold. They >> Yes, they are. >> They are. >> We're not. Yeah. So, and we're putting that in there. The artists are welcome to sell their pieces. We don't take a
cut. We also don't participate in the facilitation. So, they have to be prepared to either be there or give contact info. >> Um, and we'll be working with them to for their signage about about them and then any websites or social media they want. They can have they can have stuff
on their signage so they can people can find more of their stuff cuz we know that one piece per artist is not a lot. But we want to get as many people as we can. There's so many talented people. >> Oh, and it would be so wonderful. >> And we're not like a jured. We're not from a center for the arts. Like we're about celebrating as much diversity as
we can. So this is going to be like a big big tent show. And that's why we we settled on the one piece per artist. So, is the fair where the live music will be, where the food trucks will be, will that all be at Hope Floats? >> Yeah. Yes. >> On the lawn of Hope Floats, >> but so close obviously.
>> Park House and Walk Everywhere. The library is also going to be doing something that's we hope to kind of fold into our show or not fold into but include in our packaging. They're that month they're doing art art. They're doing an artist exhibit and at the library. So then the font school where
the retrospective is the church billhouse and hope floats it's all very all very walkable. Yeah. So it should be fun >> be awesome. >> Maybe just one note on the retrospective exhibit if any of you know of you know artists who post humus whatever who you
know whether recently or in the past who you know >> pay a little tribute to them and >> that's nice >> you know a little bit of writing about what they did. Um, we have four or five in mind, but there might be others. >> Yeah, >> that's Sarah and Tom meeting up.
>> Yeah. And if anybody knows anyone who owns like works by Lilius Singalani or Bob and Stair or others like that have passed on that might be willing to let I'm not guaranteed they'll be used, but they're looking they're working with the library and kind of trying to find some pieces. So,
>> okay. Can you give me those names again? Lilius, >> L I L I A S. Singalania, C I N G O L A N I. Uh, and Gob and Stair, G O B I N, and Stair like S T A I R. They're both um
notable artists of this community that have passed away. >> And there are a couple others. I don't know if there are any other names. I'm trying to remember some of the names, Tom. >> Oh, Marshall Joyce, but we have to kind of get permission from Oh, daughter first. Um, but that's really Tom and Sarah's
uh area. So, but we're very excited to have them joining us with this. Um, >> what else was I going to say? I hit something else on the tip of my tongue to say. I can't remember what >> Go ahead. You got something? No, only only that will, you know, we're just
going to need volunteers, students. Thursday will be we'll be taking in Thursday before take in the artwork and hang it on Friday. It's going to take hours to do that. A lot of volunteers and then on the day of we're committing
to having two volunteers in every space throughout the festival to to maintain security. We're also going to need a lot of easels. Yeah, Ed looking into like renting stuff. But, uh, so a lot of thing what's going on in it hopefully
will be hung, but that's pretty much it because we don't have really have wall space to hang things in the bill house and we can't hang things on the wall in the meeting house. So, um, meeting house has windows and stuff. So, like we're going to get creative, but a lot of it's going to be like based
>> lattice work. Do they bring their own? >> I was just going to say that. Yeah, >> lattice works. We or do you want to tell? >> Well, we we asked we were asking ourselves that question if it's okay to ask artists. I mean, I'm we're not going to be part of the forum, but I think we could say Yeah. >> when we send their acceptance, if you
have an easel to spare for your work, we'd be greatly appreciative because we're going to need like and we can't afford to buy them. >> Jones are uh probably they had some. We might be able to borrow them. >> Yeah, they do. They had some that
>> Okay. So once we get closer, we'll be sending out like lots of calls for volunteers and stuff. So anyone who has access to maybe some high school students who need to do community service, although I wouldn't want to leave high school students alone to manage a whole building full of art. So >> and if you do, I would definitely make
sure they have an assignment. They know what they're doing. >> Yeah. >> Yeah. >> Yeah. Yeah. Yeah. So we'll get there. Let me know if there's a location you send. Yes. And then a lot of people on the Friday to because Friday Yeah. May 8th of installation day at four different sites.
>> Yeah. >> So the biggest site I think will be the Beal House probably have close to like 75 pieces in there because it's we've got both rooms plus if we need at the stage. So just a but you know not totally doable. It's just going to be a
it's going to be a long day. May >> sign me up. I'll help. >> Okay. Great. >> I'll try to get a day off. I believe I can. >> Okay. Thanks, Will. >> Yeah. And because I have I I should be available to get a half days off that day. >> Okay. Once we get closer, we'll have
sense of timing on all this, which we don't have yet. >> Um >> and and is it volunteering on the seventh or December? >> We don't know yet. It may not be. Might be. We'll see. >> If you need any help, just let me know. I'm I I love working with
>> Okay. And and and it's so difficult right now for me because last I heard was three pictures then I then I went down to one. So I'm like I know how to decide between couple eggs. >> I know all my we have these meetings. >> Exactly. Exactly. >> Do you have something else? You raise
your hand. >> I know that was that. Yeah. I just have like so much many pictures that I have to go through right now that to the side. >> Okay. >> I was thinking maybe my congressional art show picture to come back out that I have at my house. >> Okay. You got some time to go through it.
>> You have the time to pick. >> All right. So, anything else in the art show or is >> um I had a question actually about about the website. So, when you go to the homepage of the Kingston website and you there's the link there to the it takes you to the alert page which I was
actually wondering if >> Yeah. Let me >> So which so when you so you it takes you to which is all the alerts for the >> But I was actually wondering and what I'm linking to on the form. >> Um let me find it. Uh
>> specific to that show page if you want. >> No, no, no, no, no, no. But I was actually thinking, let me just show you. This is more general than it is this. So the here's what I'm linking to on the art show form. It's this page. Can can the homepage go to this page? this is
more welcoming and >> easier to read >> easier to read. Yeah. >> So, um but I'm going to our our registration form as well as the Facebook event because one of the pieces of feedback and I've gotten over and over again from certain members of my
committee is that you can't find anything about anything anywhere about this. What that's the way that it's been put to me. So, I'm going to be adding links to the town website, to the Facebook, to the Instagram. Like >> when when people say that can you ask them where do you get your information from?
>> Well some of some of it is about I don't do social media so and they understand that by not doing social media they are cutting themselves off. So we're the other thing I hear a lot is when they go to the town website they can't find anything. I I understand that >> which I mean we we're addressing because
it's on the whole page but yeah >> um well it also we're a town with a lot of different committees and department so people like if they can't find the one thing they need that day they can't find anything you know so >> why can't they call Shana why can't they call >> so but I'm curious because there you
know we get that feedback a lot I can't find anything about so obviously that's an issue for people so I want to see how we can >> I've heard it too but I So, how are you getting your information? You know, >> the other frustration has nothing to do with how the town and how we're how
we're doing this is that we don't have a newspaper and there's just no central location like newspaper or any other kind of vehicle for people to see >> to see that flyer all over. >> Yeah. Right. >> So, um, so we're going to talk about once the flyer, our flyer is done to,
you know, make sure we go around and put it up in all the places where we can put it up around town, all the banks, the library, anywhere, everywhere someone will let us put up a flyer. Yeah. >> Um, but it's still not going to address the problem because I think some people I mean it will, but it's also they don't see it right there.
>> And yeah, where do people have to go in person? The grocery store. >> The grocery store, you know, office >> in the bank. people who got online and going into they're going into the bank on the regular they are >> you can do uh the Charlie horse too and
um people were asking when they went into the Charlie horse they were asking about the gallow that was on the board. Okay. >> So I gave them a QR code that their you know at their um hostess desk and if they were information they could just scan it and they would have the information. Oh, that's good because we are going to put a QR code on the flyer,
too. But I was more for the artist registration form, >> but I don't know. We could Well, we'll talk about it. >> Yeah. >> Yeah. People were asking the Charlie horse and they didn't have any information, so I gave them a QR code. >> Okay. >> On the website, we can do like a a separate page for the art show and on
that page, we can do all the information on the art show and the form can be >> Yeah. >> there. I think if it's if it's on there >> come into my >> Yeah, it's on the Kingston 300 page >> and then there and then there's a bunch of links there like link to the Facebook event, link to the whatever. I'm a
social media person and on on the spectrum of people that we're talking about. So I'm like no get a Facebook event and once you say you're going to the Facebook event or even interested in the Facebook event then you start getting all kinds of notifications and then we can post stuff we do teasers we can you know but those are for people on
social media. senior center might be a good place. A lot of people um are interested in they have our classes. >> They had one and someone took it. So when I went I gave them another one. She said, "Well, we had one but it's gone." So I think you need to go back sometimes. >> You can also ask them to put it in their
newsletter. >> Yeah. Yeah. Well, that's the other >> which is also online. Which >> Yes. >> Yeah. Yeah. >> And we And can we get the rec department to send something out? >> Oh, absolutely. They were >> I think that was key for the gala really you know
>> department sends out >> because we're not trying to sell the tickets. It's just free but we want to make sure the artist get the link to sign up. So >> yeah rep department like 5,000 people that >> I'm happy to uh fill the bulletins at the church again too. >> Oh that'd be great because we're going
to do that >> if you have um your flyers we can put those in. >> Yeah there once it's done. >> Yeah. Well, we're gonna Yeah, we're going to do the same thing because I'll create like a half sheet version that can go in like a church bulletin very easily because we're going to do that. We'll put it all over the place and maybe even even though we couldn't get
the churches engaged, maybe we can drop off a bunch of flyers at each one and ask them. >> That's really unfortunate. >> There is some other places can go like a normally let me put you should let me put up drama club fires as well.
>> Oh, thank you. Yeah, Kingston House, >> a couple of the big restaurants like those restaurants and pizzeras in town. >> Good. >> Yeah. >> Things to think of. Thank you. >> All right. So, once we once we're done, we'll we'll uh we'll be
>> working on that. So, >> um I think that's it. Sorry, that was a lot. I told you. >> Yep. >> And if you need any help, remember I'm always available. >> Thank you. proclamation. Moving on, the um
not much more information. Um one thing I do have is um I need to check with uh Kathy Linatra. Um she did bring a proclamation with her to the gala. So not sure how that developed or whatever. So we may have it already
to see and it doesn't specifically has to be dated. If it's just to congratulate us for the 300 year, we'll be able to use that one. So I did speak to her briefly that night. um she didn't present it, so we'll um we may have that already. So that'll be good. Um we'll just finish planning out the rest of the events for that day. >> Is it the 27th?
>> Uh it is the 27th. We can get rid of the 16th on there. Um yeah, so the 16th was the actually the day of incorporation. The 28th was our first town hall meeting. Um and we weren't sure um going back and forth with the archives of the exact date and then we found out. But we
we're gonna stay with the 27th because it's a weekend day. >> I know a little bit more towards top meeting, but it's almost, you know, somewhat in the middle a little bit. So, >> when is the proclamation? >> Um, June 27th. >> June 27th. >> I don't know yet when it's going to be. >> Like what time?
>> We don't have a time yet. No, >> that's I think we should invite the governor. >> It's an election year and should be happy to uh >> That's a great It's a Saturday. June 27th is a Saturday. Yes. Yeah. Okay. Is it Tuesday? Tuesday. >> So that's another reason why we avoided
that. >> Yeah. Yeah. Yeah. >> No, I think inviting the governor is a great idea. >> Yeah. >> Or even if the lieutenant governor >> if there's a selectman's meeting on the 16th, have them >> note that it's the, you know, >> oh yeah, >> right. That's the day. and then have
them announce when the proclamations like the >> I think the first from my schedule checking and meeting checking I believe it is I believe that >> it is yeah >> yeah so
so yeah I was just I was just thinking couple of days ago that that we didn't have a lot of governors or people come down here to to to most of just the time >> it might be a good idea to see if we could get someone to come So >> yeah, we can ask Yeah, we can ask a
representative in in um >> to to check >> a great picture of Nick and um >> I know I saw that >> at the gallery. Can I make a comment on the information? >> Uh go. Yep. A quick one. Yes.
>> I I just want to let everyone know that I can be there to record that event. I I don't know how well you could hear me on the Zoom call the other day. >> No, that that is one of the events that we would probably want you to come in. >> Yeah. And for the parade, I have a
couple updates on that. >> Great. >> That's >> I didn't have any official updates, but I just want to reiterate. >> Okay. >> Okay. You will. >> Um uh anybody else have anything with the um proclamation? >> No. All right. Um so, moving on to the
parade. We did have a meeting um recently just to plan out um the planning just because uh the state is uh like you said in the past is kind of difficult with um all the state roads you have to apply for a permit. So I've gotten letters out um to different
groups. It'll be going in front of the selectman on Tuesday for their approval and once that's done it gets sent to the regional um state highway district and they do the final approval. So hopefully in the next few weeks we'll have that. Um, we do have some ideas for the parade, but we're not really moving forward till we actually have approval
yet. So, hopefully after our next meeting, um, we'll hear back from the state and we'll be able to give a better update. >> So, just from doing road in the past, um, I'm sorry, you already have like the police mapped it out, okay? Of course you did.
>> Oh, that's s Lieutenant Baitman. We did all that. I wrote out all the details. Like I almost feel like when the state page that the police signed off on it, they're like >> that's if you have the more detailed and everything planned out, they almost say, "Oh, this is good." And yes, so hopefully that will be what happens.
>> So when what's the date of the uh when >> uh selectment will be going next Tuesday, so that's the >> 24th. 4th. >> Yes. >> Yeah. >> Yeah. The 24th. >> Um >> he's still hibernating. >> I'm still hibernating.
Yeah, >> real quick on that. Um, >> we also need to discuss with the selectman um replacing Dawn >> because he's going to be stepping down. Um, so he's going to stay in the committee, but we'll need a selectman's representative. Um, can I do that at the same time or do you have to add that to the agenda?
>> Um, I I have to add it to an agenda if you want them to appoint someone. >> Can you still do that? >> Yeah, I can do that. >> I'll just I'll do both of those then. >> More in the agenda if I'm right. >> If I'm correct.
So again, just short on the parade just um because we we need to make sure we have the route set before we can really go forward with our planning. So hopefully I'll let you know more the next meeting. Um old home day. Um I spoke with Mike. He really doesn't have anything to add right now. Um we're in
the process of putting out um asking for quotes from fireworks companies. So once that's done, we'll be able to um find a fireworks company as well. Are we doing the fireworks of the sound music? >> Um, we would like to. It's It's part of
our proposal to do that. So, we'll see what the companies say. >> Okay. Because I would love to see that as well. I saw it on YouTube and it wasn't me. >> Um, so, anybody else have anything with um either the parade or old home day? >> Oh, all right.
>> I will provide my update. Oh, you have your >> I have I can provide it on the marketing like the that tiny area like the TV time. >> Yeah, >> like the advertising type. >> When you ask about update advertising, I can just update you guys there.
>> Good. >> And no update on all day right now. >> Uh no, nothing from >> Okay. >> Okay. House tour. >> Yes. >> We had a Zoom meeting last week because none of us could get together, it seemed, so we ended up on Zoom. Uh, it
was great though. We We have a a waiver release form that I'm having all the homeowners sign so they assume no risk if anything happens. I'm hoping that that won't bar them from be participating because I used the legal form that the lawyer drew up. It was I
shortened it and condensed it a little bit, but the same information was there. So that that's been sent out to all the homeowners. I also sent them all the script that will be in our ticket booklet and asked them to approve it and send that back to me as well. So, I'm hoping I haven't gotten anything back yet from anybody, but I'm hoping I will.
Um, we haven't gotten yet to see Pine Dubois because of the storm that we had and then I was sick and so so that will be coming up probably in March. Um, and then in terms of the Bradford House doing the garden over, we haven't had a meeting with the with the historical
society either, but we are planning to hire someone landscape wise to do a lot of the cleanup. So, the garden club members will go in and plant and and clean it up that way. But in terms of cleaning out all the brush, it's been three years and nobody's done anything.
So, it's in pretty bad shape. So, we're meeting with Jones Weber soon again because of the weather, all the February storms. We're going to probably do that in March as well. So, um, the Bartletts, I haven't been Arms House, Core House, we're going to visit them in March. They're in Florida. So, things are moving along. Everything's good. We're
in a good place. Um, and Donna Apple, my wonderful uh sponsorship chair, has um started to get checks from people. So, I will bring you in bulk when we get a considerable number of them. >> Okay. >> All right. And I'll give them to Trish and we will document. We'll make copies
and have our own copy, but we won't give them to you. So, >> we just haven't gotten them yet. But she said I think she gave March 1st as the deadline. So, she said if she doesn't hear from people, she'll start making phone calls >> and you can bring them in. >> You don't have to wait for a meeting if you want to get rid of them. You >> just bring them. Okay. Perfect. Perfect.
Yeah. So, things are going fine. I don't So far, no issues. I'm thinking when they get this waiver and release, I'm going to hear some black. I really think I will. Um because some of them spoke to me about that before we even got started. Um you know what what happens if this happens? So, we'll see. I'm hoping they won't.
I'm hoping they'll be amendable to the fact that they're doing it for the town. It's just so and I've also um made up a list, a spreadsheet of all the houses, the address, and how many dosent we need. And we're going to need like about 60 people.
>> Some houses are going to need at least three. Some of them need five. And it's in a shift of two-hour shift. So, that means it's 10 people for one house. So anyway, we need a lot of dolphins, but I've already got about 20 people that have said they'll do it, so we'll be okay. We got plenty of time.
>> You can probably use the um high school kids, too, right? >> We could we could, but I don't know that that would be >> because all the do we're going to have a meeting. The homeowner will have a meeting with all the dosent that are assigned to their home. Give them a fact
sheet or whatever. So people ask questions, they'll have something to refer to. But anyway, they will meet with the dosent assigned to their home. And so I don't >> Do they have to be two hour shifts? Like if I want to volunteer, do I have to do a two-hour shift or could I say I'll stay
>> four hours? Yeah. Oh, I would love that. You're >> kidding. I'm trying to entice people figure because one of the homeowners said, "Do I have to stay the whole four hours?" I said, "Well, yeah, you do. >> I mean, the homeowners need to be there." >> Yeah, that makes sense. You know, but if
any of the dosent want to say, but the reason why I said two hours is if they work two, they get a free ticket to go to all the houses. Work two hours and then you get two hours and there are 10 locations. I mean, it's going to be huge. So, yeah. >> Okay. >> So, sure if you wanted to fly, how many?
>> 10. >> Including the Adam Center. That's where you get your tickets. 11 to one. They'll get their ticket booklets at the Adams Center. >> How many doses do you think? >> Oh, I 60. >> Okay. I started counting and I haven't been to Pine Dubis and the Drew House yet and I haven't been to Scott Braftoft
and Darlene Braftoft house. I don't know how many they will need and I've already I'm up to like 50. So I think I'm going to need about 60 >> but I asked my garden club friends and I got like 20 people garden club that signed up. I'm going to ask church friends and so they'll be I I think I
think we'll be good and they can bring their friends. You know what I mean? Absolutely. >> So I don't think we'll have a problem but who knows? Well, we have hopefully have a nice long volunteer live after the art show. We'll share it with you. You can reach out to them for that, too. >> Yeah. And like I said, hours and it's a
house tour. They get to go to the other houses when they're done. It'll be fun. >> Oh, and we got some great I'm It's going to be awesome. >> So excited. So, yeah, I think we're in good shape. I I'm hopeful. Like I said, I'm really concerned about getting these letters back from everybody because I
think they may say, "Well, because it point blank says the town's not liable. we're not liable. And we're also going to have all the visitors, guests, participants, whatever. They have to sign a release form, too, that you know, you're on your own, >> right?
>> So, we'll see. I'm hopeful that people won't be paranoid, but you know, some people are kind of sue crazy. They're afraid about Right. >> So, we'll see. But, um, until I start getting these back, I won't know. >> What do you think you'll limit it to as far as ticket sales go? >> We're going to plan on 200.
>> That's what you guys had, 200. And you sold them out. I'm >> going through the wreck, too. >> Pardon me. Yes. >> Good. >> Advertised through the wreck. Yep. Yep. >> But you're not selling through the wreck, or are you? >> No. No. No. No. They have to contact me. My email is because I want to explain
how it's all about. I want to I want to know who's coming. I want to know how many are coming. I because we can't order tickets and then run out and we don't want to pay for 300 tickets and only sell 200. So, I'm figuring we'll need 200. I really don't know until we start advertising and get responses. We
had over a hundred come to the Garden Club house tour. And so I'm thinking because this is the 300. I'm thinking we're going to get a lot more than that. And that was over a hundred. So >> is there a max? >> No. >> Oh, good. >> No. No. And and we're when they come to
the Atom Center should get their ticket booklet. Um Mary Albertie and others of us may be there, but we will explain to them don't start at house number one. I want to spread them out so they can go. There's 10 locations and we don't want everybody at the first house. You know what I mean? Yeah. And we're going to
tell them where they can park. We're going to have police detail at some of them. We're going to need to have a policeman there. So, it will be all organized and laid out and we'll explain to them. There's going to be displays at the Adams House, too. Nick is just very excited about doing that. So, it's it'll
So, people will spend time at the Adams House, but they they have four hours to hit it all. And then at 3:30 they'll go to the cemetery and the church and Tom will do that and hopefully if we have enough people he'll be able to help him. So I think we're good. We'll see.
>> You know a quick note if this helps on the Bradford House um and not to speak at all for Carol Anderson but I think >> she is um hoping to do a couple of things that perhaps in the barn some presentation showing the Bradford family
film perhaps the um the time capsule idea was brought up again. So there's a couple things they may >> there is a film in the Bradford house too >> that people can see. One of the rooms has a screen and that is ongoing you know continuous. So I this this tour is
going to take they're never going to get it all done in four hours I don't think but anyway give them lots of options. >> Yeah. Right. And then start where you definitely want to see. >> Exactly. And then work it out. And if they've been to the Bradford House, they probably won't go back. But I'm thinking um you know there's there's a lot
there's a lot to see. So when they if you you won't Arleene 50's house is incredible. Incredible. She's got all period stuff for watch. It's just amazing. >> Oh. Oh. Oh. I'm just so excited. It's going to be great.
>> But let's hope all go as planned. >> Is there the day before? >> Yeah. >> Yeah. Can we have got by the give you four hours if I go. >> Did I say that? >> Did I tell you? >> If you're a dosent, you get a free
ticket. So that's an incentive for people to be dosent. I mean two hours to do all >> Exactly. Exactly. >> Kind of like I want to help out, but I also want to see all the houses. >> Well, well, I'll tell I'll tell you what they You may not want to do them all,
but I'm thinking you just got to run. >> Get an electric bike. Don't stand there and chitchat 50 and is a talker. I mean, when you go in there, she will have you there for an hour or so. >> Yeah. >> And Vera Dalton's house is gorgeous. Oh
my god. So, yeah. when you have get me whatever and I can put on the website, you know, so when you have the list of houses, >> when you know what those are, as soon as you have that stuff, we can, you know, put what you have on now and then when you get the fancy >> book was great enough to put three of
them in the back of the book, right? Is it three or four? >> Yeah, but I want from you what you're listed because you keep saying names and addresses or names of houses and I'm like, I want to map it out. Well, like I said, Janna, I'm just hoping that we don't have anybody pull out. Right now,
we got 10. Right now, it's there's 10 locations, but they may still find people to pay. >> Well, that's why it's a good thing because we got plenty if anybody does pull out because the ones on whopping I think because if anyway, we'll take >> Okay. >> Thank you for letting me speak. Thank
you. >> All right. So, that's it with our working group report. Um, so moving on to marketing um with the local scene. What you got? >> Hey everyone, I just want to reiterate about the pack TV plans.
What my plan is to we have the two types of dibs. The large jib which holds the camera above everything above the which will hold the but I'm not using that big one. I'm using the small chip. Same thing. It's just the end bags on the
end. I'm going to have that for the parade. And then then then and then I'll have four microphones. Two small to like sitting on the ground on two small stand >> and the two
like tall microphones to pick up the all the so higher up noise. >> Okay. from like that trombones, trumpets and then and then also if do you guys I don't know if this is
possible but is it do would we need speakers or do we have that all set? >> Um we're not sure yet. >> Okay. And can you and also can you guys and then also I need a and and I have about six
uh J do you have that list six like speed bumps and couple carpets I'm gonna >> for wiring and stuff >> for wiring but I will need to request facilities to borrow the carpets and rug from the townhouse
>> but we'll see what we can >> and as many as possible from any town building if possible because I don't know how many we will need for that type of stuff because I have I don't know how many tables I would need depending on if we have speakers.
>> So, and then when we plan this out, we'll have you come to one of the parade meetings and that will be like a better venue for you to talk to us. >> Okay. And also as well as that something I should have said earlier is can we make sure all these events are ADA accessible? Um,
yes. As well as we can in town. Yes. Yep. >> Okay. Thank you. And and maybe for the more information, can we get some assisted listening devices? If if if not, that's okay. >> Um, if we'll have to see if the town has them available, but something that you
>> Yeah, if you remind me of those, we can look into that. >> Okay. >> Okay. >> Thank you. >> Thank you, Will. >> All right. Um, anybody else have anything with um marketing, promotions, or um social media? >> Well, Paul and I were having a
conversation at the top. We'd love to get on pack TV for the art show somehow >> or whatever it is. >> WATD, >> WATD, not >> I can send you John Sha's number um his email address actually. >> I might even >> You can send it to me. I'm not doing
anything right now anyway, but yeah, >> you can you can do a PSA with the vocal scene as well. >> Yeah. And they're they're just running basically the flyer, right? Like do you have >> uh basically do >> Oh, the Kingston living.
>> Yeah. Do they run >> Well, um I went with Jim Hannah to the Kingston Business Association meeting. Um a lot of great ideas went around, but I don't know tried to pitch the
sponsorship for the advertising. Oh, >> that's right. I remember that. >> I don't know. It's just not picking up. I It's just not latching on. I don't know. >> Okay. You know, >> it's not it's not I was just curious more about if we >> There is options for us to do it for
each event, but again, it's going to have a cost, >> right? And our budget's so small. >> I need to check. We do have some extra money with the um >> cultural council. >> The cultural council. I need to see the legalities of using that for >> what we made from the gallery.
>> That could be a possibility. >> So far, our budget is our cultural council grant. So, yeah, but >> 1300. Yeah. Okay. Let me know. >> You need more than that. >> I know. >> Well, we're also going to be charging the vendors for table space. So,
>> yeah. Yeah, that's going to be >> Do we know how much living is? >> No, we tried to get that information too. around $300, but then they also at another time it was a little bit lower. But that's >> half
that's forage >> for $250 >> for advertising. It's not horrible. >> Is that for like a quarter page or >> it's for a quarter page? Yes. >> Okay. >> Listen up. If you guys want to use activity, I believe we have to go to
Melissa Matenzi. >> Yes. Okay. I know that. Thank you. Yeah, >> I was just thinking it' be great to have a little something air sometime that could get rerun, you know, >> just because this is, you know, new and different thing and I want to make sure it gets out.
>> Yeah, local scene will do it. Yeah, that's that's easy. I mean, I Yeah, you know, Kingston Living, so it sounds like they they they're not going to do anything until you get sponsors, which is >> Yeah. >> unfortunate, but >> Yeah. >> They they kept our our list of events.
>> Yeah. I just wanted to ask them if they could add like the website >> or the >> Yeah, it'd be great if if if they got a version of this that had a QR code on it, right? >> So that people could from here go straight to >> So maybe we can if they keep if they're going to keep running this, maybe they could update that.
>> Yeah, >> I did send it to him, but I will send it again, I think. >> Okay. >> Yeah, >> just because there's nothing on here. There's no contact involve. So, but but the March one and onwards that buyer with the thing and that could
take you to the town website >> worth spending I mean we've got what one two three four five like 300 bucks each might be worth spending the money for an ad what they have in the rest of that cultural grant would cover that um um
>> talking with um Sue um Sherman >> yes she said it would it would be welcome to use it for advertising. We just need to find out if that's okay with the town. >> Is there any other advertising we would spend that on? Is there any other place
we would advertise >> WATD and um vocal scene? Those are PSAs and they're free. >> Yeah, that's what So, we do have money that we Yeah. >> That would be it. I was saying Yeah, >> because living is the closest thing we have to Exactly. Exactly. Do you know I
think is why if we >> we spend the funds from the gala she was saying >> to pay for their advertising if we want the cultural consistion right you know how many homes get this don't get it >> I still don't get it either >> you don't still get it
>> no I even I don't get it either >> no that's why I'm wondering the wrote this >> oh my gosh get on the list. >> Oh, maybe do they have a website? Maybe they have a website. >> I don't know.
>> And then it's like how the library does it. Like you have to subscribe. >> That's pay for it to be delivered. >> No, I don't I don't pay. I I And I just don't pay for it. It's free. Yeah. >> Well, I remember when it first came out, they had like a limited number, >> but um
>> Yeah. >> I don't know how you get on the list. >> I'll figure that out. >> So, the next one is because they're a month ahead. So, we're in February. So, they probably already have March done. You're going to need this for April. >> Yeah. >> Yeah. Let's put it into April. Let's put
it in April. >> So, he's going to want to talk to you. He's going to want to I'll connect you when I send you that email for >> with our money that we get. I plan to get this >> and I'll send you all the information.
>> Simple basic. I want them everywhere >> and I'll tell you >> I'm happy to help. Whatever. >> Okay. >> Those are effective. I mean, silver bells, you know, when silver bells fairs come. >> Yeah, I'm getting those limited April.
Um, should we take a vote right now for an expenditure for that? >> Sure. Yeah. >> You want to make a motion? Um upwards of $400. >> Yeah. I move we spend upwards of $400 for to advertise in Kingston living. >> I second. >> Session.
>> Um I'll just check with the legalities of that and if it's not a problem then we can >> That's great. Good idea. Approve it now. >> Hold on, buddy. We're in the middle of a vote. >> That's okay. Um all in favor >> I >> Okay, great. >> Thank you. >> Yes. Well,
>> Kingston Living Facebook page. has a email address. >> Okay. For phone numbers. >> Okay. >> Thank you. >> And you guys can always find I don't know your page. >> All right. All right. >> Um so anything else with um social media
or you know um so review of bills. Um we covered the bills we had. Uh any new bills from anyone? >> I gave Trisha what I had. >> Yeah. Yeah. >> Okay. Um and any new business?
The only thing I had was about Don stepping down as selection. So again, um we really don't have much say on that. We'll go in front of the selectman and they'll pick a new representative. Um so we'll end up >> So I know he's >> his term doesn't end. >> His term doesn't end until the election.
Do we want to wait because we may have two new people? >> Yeah, that's a possibility. Yeah. >> Yeah. I need to bring it up on to let the selector know on >> Okay. >> We can wait till the >> Sure.
>> vote on now, but >> Yeah. Just heads up. Yeah. >> So, I'll put it on the meeting after the election. >> After the election. Okay. >> He's not coming from the committee. >> No, he's going to stay on and I I think he said he was going to stay on as vice chair as well. He'll just need a new
representative from China. That's all. >> Very good. All right. Um, that's all I have for new business. Well, hearing nothing. Do we have a motion to adjurnn? >> Motion to second. Second. Third. All right. All in favor? Bye. Bye.