All right. So, we're going to open up the three of up for now. Um, this meeting is being recorded and anyone intending to make an audio video recording of this meeting should notify the chair at this time. We'll open up
our October 6, that 6 pm meeting for King of Recreation. And we have to do a roll call vote. Um, in attendance this evening is uh Missy Baitman.
Hi, Pat. I Moan I. Woo! Woo. All right. It looks like Oh, no. Okay. And then, uh, we have meeting minutes to approve from the last meeting
September 9th meeting. I'll make a motion to approve the September 9th minutes. Second. All those in favor? I miss I. Pat I. Sweet. All right. So, our first agenda
item is the recreation office program administer. Um, so Bry's not here, so I'm just going to go over some of the things. Um, we've got a new program called Amazing Athletes. It's a preschool program that we're excited to start. Um, it's kind of like when we used to do the tiny tiny
tots. Yeah, tiny. It was tiny tots, I think. Um, something like that. But it's pretty cool. Qualified qualified. Yeah. Um, so, uh, we're excited about that. That's going to be here in the building in the mornings on Tuesdays. That's open for
registration. Babysitter safety training that starts next week, the 15th. Our book and treat event in partnership with the library is October 24th. One of the time slots already sold out. Um, and uh, with just some of the different employee
situations, the library is going to manage downstairs and we'll manage the upstairs just to kind of divide that. So, we're going to work on that that way. Uh, Home Alone and Staying Safe is full. We have an afterchool eras club. uh the fun seasonal activities with
literature with two of the teachers at KEES, KES preschool STEM, KEES Sport Quest, which is um with one of our teachers over there uh for the elementary school age kids. Our winter chorus club, they're going to be doing
that again, which is always great. We'll be talking with them about seeing if they want to do something for the luminary as well. Uh, KISS art fund starts the beginning of November. Um, we've got a bunch of programs. Embroidery and needle point, knit a hat
with a loom. I'm going to go to those classes. K has Lego club. Um, let's get sewing. That one's already full. Those ones are filling up really fast. They're just unique and different, which is great. We have math club that we're starting. That's new. Uh, our line dancing program. She's going to be doing
a second session. And then we added with um Tracy, our dance program coordinator. She's going to be doing a luminary holiday dance show program. So she's has people registering for that and then they'll participate in the luminary. So hopefully we'll have the chorus club and
her come back and then um get another entertainer for that for the luminary. So lot of lot of things happening and the they'll be downstairs the uh uh dancing the line dancing will be downstairs.
Sorry. The luminary line dancing. Uh, the luminary is not doing line dancing. Uh, um, the luminary is um Tracy's Tracy's dance program. So, that will be the younger kids. Okay. Yep. Actually, that's not a bad idea, though, to do the little luminaries, too. That
would be fun with adults. She's like, "Wow, I'm coming to that." I know. She has some actually good really good people. Maybe they they That's actually a really cute idea. You said that. I was like, "Yeah, dancing at the Laries." Wouldn't that be fun? something a little different from everybody else.
Gonna ask, right? Yeah, I know. I'll ask. A good idea. Look at you. I know. So crazy. Um, awesome. And so, like I said, in the book and treats, we're planning that. Um, we've got a couple of our people working on that and I'm reaching out to some of our seasonal staff to see if they're
interested in working that night. There's a lot going on that night, so we'll see what happens with that. What are the hours for that again? 3:30 to 8 on Friday the 24th. Yep. So, we just put that out there through all communication
with the summer seasonal people. Um, so that's kind of it for program updates. Again, we also met with another person, another preschool program, which would be great, a former teacher at KES, retired teachers interested in doing some preschool programs with us. So, she's going to be we met with her. She's
going to be giving us a proposal. So, it' be great if we could have some more additional preschool programs. Right now, we have two, I think three going on. Um, so it would be good if we could get some more during the during the daytime for that. Awesome. Yep. And the um KPD haunted house I was
talking to you about, that's not until Saturday. Oh, okay. So, it's the day after. And if they want us to advertise and market that, too, we can we can help with that. Okay. Uh, we've been doing a lot of that, too. There's a lot of people been reaching out asking us to do some of the, you
know, email blast and things like that, which has been nice. We've been able to help out with that a lot. Yeah. No, that's great. the different organizations. Uh Joe's not here, so I don't know if anybody else has anything on the 300 celebration. Any updates or anything on that? I don't.
Okay. Uh just general updates. The town administrator updates. As most everybody knows, our town administrator Keith Hickeyi um resigned and we have an interim town administrator who department heads will be meeting with him tomorrow. So I don't really have anything else on that. I don't know,
Missy, if you have anything that you wanted to share with the community where we're at in the hiring. Sure. So, we have um the fire chief, the police chief, uh the board chair, Eric Cohen, myself, and our HR director,
Tina, are going to work together to review the applications that have come through um next week. And we threw them top few that we have and then starts the interview process. So, uh we do have
quite a few applicants. So, I think we have a good pool. Yeah. Any time, no time frame yet, just kind as the process goes along. Yeah, next week we meet together to kind of work through it, but I don't know what the time. Great. Someone else.
Um fiscal year 27, we're already starting the budget planning process. It's going to be a little tricky this year with the interim, I'm sure, and a new person coming on. So, we don't really know how that's going to go for us since department hits. Um, but we've already been asked to think about some different possibilities for this budget
season. Seems like it's going to be a little bit challenging. So, we don't have any directives yet. Um, except from our wage and personnel board reminding us if we wanted to do anything on that bylaw that we need to present that to them. The community preservation
committee assessment is due October 16 18. Yes, correct. Thank you. So I will um work on that. I do have information. So I met with Justin Lamro from Strong Tree Engineering who's done
a bunch of work for us um civil engineering environmental engineering to get kind of a rough idea. So I do have some information that I'm going to be putting on the assessment not necessarily a dollar amount but a little bit more general. gave us three options. Um the first two aren't really that
great. It's just something that would be more of like a band-aid fix to fix some of those things which and the and the cost savings isn't tremendous. Uh so right now to do both the basketball court and the tennis court and again this is just a really really rough
estimate is um about 200 to 250,000. Um so that would be for both of them. And then the other options, he said you probably only are going to be able to take 20% off for one option, maybe 25 to 30% off for another. So option one and
two are still looking at 175 to 200,000. And that again where the like band-aid kind of fixes some of those. Um and where there's been some safety concerns with those, I'm just going to get a real detailed information from him. I'll also reach out to Maya, our insurance company for the town, um, to get some feedback
from them, too, and hopefully have some information for from them for the application. I don't know where funds are or anything. I don't I was unable to go to the last meeting on where they might what they might have for funds, but typically
that's I can figure that out soon. Um but the meetings are October 18th. November uh project assessment is due October 18th. Meetings to review is November six. This is only discussed if it fits the criteria and not approve or not. And
then the final applications are due December 18th. A meeting to review applications January 8. I can get usually Hey Sue. Yes. That's just for Grays, right? That that
doesn't include the basketball court. Uh no, we never talked about the Ojinski. This was only for Gray's Beach. Okay. Thanks. Does the Does our insurance company offer any grants or anything being a nonprofit there? Um
for that I know not for that. I mean there was a grant that just came out. I think something was around $10,000. I mean, I can definitely ask them that question as well. I'm not aware of anything like that for um but when I reach out to them uh just about the safety concerns. I can
check with them on that as well. I have no idea. Just in the dark on that. Yeah. And it doesn't hurt to ask though. Yeah. Tina does sometimes send out grants from my uh our insurance company, but they're usually not applicable to a lot of things that we do. Yeah,
I'll reach out to them. Thank you. So, that's really it and we'll just keep you posted on the budget planning when we get more directives from the finance um from the uh from the group that actually makes the percentage recommendations and anything else of
that. So, that's the story on that. Awesome. Um let's see. bleachers installation here at the Reed building. Uh so they've been the facilities department has been working on that which has been great. So
the bleachers that were damaged last year due to the trees coming down um it took a while to get those pieces in. So I think Pat, they were either all done or almost done. So those bleachers should be complete which is is great. So people can start. Perfect.
Just in time for fall ball to be over. I know. I know. Perfect. Perfect. They'll be right. they'll be ready for the spring. Um, so that's happening. Nothing else really going on. We're here at this property for that. Uh, Greece Beach
Park. The farmers market are complete. The last one was on Sunday. It was a quiet one. Not as many vendors. Um, the farmers market group consists of pretty much two people right now. So, they're going to be looking for additional volunteers, anybody else that wants to.
They said it's not heavily time consuming. So, they're going to put together a flyer. I told them we could email to blast that out as well. Uh, so they're having some trouble with volunteers trying to organize the events themselves because right now it's just two people pretty much doing it and their families.
Yes. And then vendors too. Um, the vendors have been great. Um, it was a little bit more of a challenge towards the end because we canceled two to the, you know, we have to cancel two to the rain and things like that. Um, so we'll stay on on top of that. The buoys have been
removed. The access mat has been removed. The kayak removal sign is installed. We're reminding people that they need to remove their kayaks by this weekend, Columbus Day weekend. I also sent an email blast as well. So hopefully people will get
those out there and then next year we have to need to be a little bit more diligent in trying to really get the information up front from people. Yeah. Um so I'm not sure how we're going to do that, but I think we need to make sure we try to do that. We could create like that QR code we talked about. Put it on
that sign on a sign there. Then maybe make little cards as people put their entire kayak just to say just to remind them they need to get that. Yeah, it's a good idea. We could put a something put something on there. Yeah. Something that brings them to the
website and they register or however you want to do it just to Yeah. No, that's a good idea. Uh, and then also we had um I think it's M I'm gonna get the name wrong. Apologize. Magical school or um I can't remember,
but they're going to they asked to do a story walk um at Grace Beach Park. So, they're going to do that. Um I wanted to check in with you guys. It's just will be temporary. They just put stakes in the ground. They're going to do it around the uh walkway area and they're going to do room on the home is the name of the um
I love that one. You do? Yeah. I haven't read it yet. It's cute. So, I have to read it. Uh, so they're going to do that uh probably this week or next room. Room on the broom. Room on the broom. It's like a Halloween story about a witch picking little people up along the way.
So, they'll they'll do all of it, manage it, and then um install it and then the people will appreciate it. So, yeah. Great. They did one is it the same group that did one at Cranberry? Yes. Uh or the same idea? Same idea. Yes. Yeah. I don't know if it was the same group. Yeah. I had
recommended the Blackwater, but they're going to be doing some overseating over there, so um we didn't want to bring too many situations over there. Um other than that, everything down there is looking good. Um meeting with
going back to the CPC tennis court project. So, we might need to have RDA from the conservation because the tennis court is close to that little stream and area there. So, our engineer once the uh CBC approves the assessment
to move forward, then we'll meet with them down there to talk about that. But outside of that, everything else is very done. Uh we're going to be changing the locks time. Right now, it's set till 7:30. I think I'm going to shift it to
when we change the locks. Um soon, right? 26 something. Okay. So, I was going to change it to six o'clock. So, it's still kind of late at six. Well, it's still change it to six. Um because just some of the challenges that have been down
there and then we can shift it again. I we are having problems with the lock. It's a crazy thing. There's a something that I have on the laptop and then I have to change it on the laptop, bring the laptop down, plug it in, and it's not working on the laptop. So, they're coming in on Wednesday to be with me. So,
it says fall back is Sunday, November 2nd. Is it? Wow. Okay. It has Yeah. Okay. First Sunday in November the fall back one hour. Oh, that's really late.
Yeah, that is seems like later. Uh, so that's kind of it at Grace Beach Park. I don't know if you had anything else missing or No, I think everything looks awesome down there. I know um facilities going to work on the flats of the shed. I think Yeah, Melissa said they had worked
on that. So, that's awesome. Yeah, I can take the keys out of the key box and bring them here so that they don't sit there all y winter. And they'll finish cleaning out the back of the storage area. We left the walkie-talkies there until after the farmers market, refrigerator and all that stuff. Perfect.
And then we're trying to figure out where is the best place to install that AED. They are going to put it on like a system like that's down at Opinat, the one that's right near the concession stand. We're we're going to put it somewhere around the tennis court area and that shed area. Just trying to figure out the
best spot for that. So I think we'll get hopefully get the stansion up and then just not won't put it out until next year. Yeah. Um just bring them in this time of year anyway after the sports are done. Yeah. So if you have a specific uh no place in nine just let me know.
I would maybe see how far they can go well. Yeah. Um so that's it at Grace Beach. Uh athletic complex updates. John, I think you're still here. So, if you wanted to go over any updates you guys have from
KYso and then I can give some additional property updates. Yeah, give me one sec. I'm just going to pull over. Oh, yeah. I was I was uh at the JB football game and it just it just ran a little bit late, but just give me one sec.
Yeah, no worries. I can talk while tell me when you're ready. I'll just keep going if you want to listen until you're good. Um, I should be good in about 5 seconds. Sorry, guys. Yeah. No, you're good. Um, how was the JV game more important?
So, it it we beat my all of Plymouth North, so it was a little bit 5050 for me. So, but my son played well, so good to see. Uh, so I don't have too many updates. Uh, I feel like we just met recently.
So, um the I just I reached out some facilities. Um Civil Lake Youth Football had some there was I guess they had there was a couple uh Hornets nests up in the press box. So, I did email Rob and Rob's going
to get to it tomorrow. Um just just two I I guess two kind of questions um that I had. We've had a couple sports groups and I know Pat Rooney and I have both talked about it. We've started to ask about
there's lights out down in Rizzo. Um, and the one of the board members from football actually went around and took a tally and took an inventory of what's missing. I guess my question is what what are next steps? Is that something the town handles? Is that something KYSO
needs to take care of? Um, I'm just asking because I don't know. Yep, that would be something we would do. So, if there's a significant amount that are out, we can definitely work on getting that taken care of. Um, we probably will do it closer to the end of the season just because we have to
get a lift up there and obviously we don't want to do any damage to the fields. Um, so I don't know if that's something that they are expecting or think they need before the end of the season or is there that many out that it needs to be done before the end of this year?
Uh, I think so. You know how things are over there. So, it was uh there there were some complaints that there were some blind dark spots or blind spots, but I my response was, you know, I we're coming to the tail end of the home
games. Um so, you know, even if it's something we wanted to address in the spring, I I think it'll be fine. Um I think they can get by as well as soccer or anybody else that uses it through the rest of the season. So, yes. So the recommendation probably
um to wait a little bit until the ground freezes or like the ground gets a little bit harder so we just don't do any damage when you're bringing that big equipment across there. Um so if you do a rough idea off up your head how many lights are out or if you can get me that
information. It's like two per tower I think. Yeah. Again he he they had sent it to me um what exactly per tower what was out. So, I have it buried in a text. I can send send that over to you for sure.
Okay, that sounds great because we'll have to order the lights and all of that stuff because those are we don't usually keep those on hand. Um, we got eight spares in the irrigation shed. We have eight already. Is that how many do we need more than that, Pat? Do you know? I think that will probably cover. The last time I remember looking, it looked
like there were two per two per tower on Rizzo. Okay. And there's, you know, and and John and I have talked and I don't know if anybody else on the board didn't know this. The reason that we wait until there is a significant amount of lights that are out is just because of the cost involved because you got to get like a
80 foot lift in there and it's it's very it's it's an expensive endeavor. So, you have to make it worth the while before you do it. Like, we're not going to go up there and change single bulbs. Um, I know the the dark spot that they've been talking about, it's towards the uh first base dugout on B2 on the lefth hand side
is really about the worst part, but it's even that it's still not terrible. Okay. Yeah. And that is helpful to John just to remind them of that it is it is a cost prohibitive situation sometimes. not cost prohibitive but cost challenge and we've had extenduating costs this
year with not only the well situation but obviously all that other stuff that you guys saw with the um all the clogged um pipes and then the replacement of the heads and all of those things. So, there's been a tremendous amount of extra funds that
have been spent um which we expected to and we usually have to deal with some of that stuff every year, but this year it was a little worse just because so much pressure was pushing that stuff through the the head. So, they've had to come back several times uh this year. So, we're not tight necessarily, but we definitely have to look at the cost
overall. So, you want to relay that to to them that would be help well, but we we can definitely look into trying to get that done this the end of the season hopefully. Hey John, one more thing too. Uh for everybody else, yeah, we already uh we already looked in
at getting LED retrofits for the bulbs. We would have to replace the entire head units. We just can't go bulb to bulb. They're not like the 60 watt incandescent bulbs that everybody has in their house where you can get an LED one. We'd have to um completely change out the heads. The last time I talked
with Musco, the average was about I think they said anywhere between like 38 and 40 grand uh ahead a head unit. So that would be times four just because I know you're probably going to get asked that question.
Yeah. Okay. No, that I'm tracking. I can I can um pass that off. That should be enough to uh you know take care of it until we can get around to it. It's not like we can't see down there. So, exactly.
And did you say there's Yeah, go ahead. Yeah, the there was I I know, you know, I know this is KISS, but I I there is a question in here. Principal Materner from KISS reached out and he was asking, you know, who owned the bleachers? Um
Pat got an answer. We we passed that off. you know, they were kind of a donation to the sports groups in the but if there was anything maintenance-wide that maintenance-wise that needed to be handled KYSO could help, but his response I I we were kind of inquiring why he was asking. He said there was an
incident and he reached out to the town now and now the town is handling that. Have you guys been in contact with him at all? Do you have any idea what that's about? I don't I don't know what the incident is or what that means, but um usually with regarding the bleachers, it's the same down at Ouchinsky is we
the town don't own the bleachers. That's owned by KYso because they were purchased by KYso and they're not a permanent structure. So if KYO owns it, they're responsible for repair and maintenance of it as well. I mean, we have helped in the interimm of things, but any additional items that get put on
property as long as the town approves it to be there is usually still owned by the King Sports Organization. So, yeah, but I don't know what the incident was at KISS. I'm not sure what that means. Yeah. Okay. No, we we kind of relayed
that um to them and um I he had just said, you know, I'm I'm talking with the the town's handling it, whatever the incident was. So, I was just going to I wanted to ask, but Okay, that's all I had. Thanks, guys. Yep. Thanks. Um so, just for property
updates, the irrigation winterization is scheduled for October 27th. um weather permitting, they will mark all the heads in case Kevin uh Shrewsbury Landscape needs to go in and do any air vating or overseating. Um he and I haven't talked about that. We usually do that about
this time of year depending on where we are with funds, the budget and things like that. Uh so that will be happening October 27th and then mowing end dates just to be determined. So I just wanted to check in with you guys. I know it's still growing pretty good because it's been fertilized and we've had cooler
nights, but what's the end date um that I should schedule him for so that you know I don't have him longer than we need to pay for him this season? So I know football we practice into
So we moved to Rizzo the first couple weeks of November. Um, so I don't think anything past mid November, but I I can double check with soccer. Um, tonight we have our KSO meeting, so I
can get you an answer for that tonight. Yeah, if you could just get me an answer of what they think would be the end date so I can let our contractor know, too. And if um I mean the growing season slows down, but right now it's been it's been pretty warm, so it's still going going pretty well down there. So, let me
know about that and I'll schedule that. And then then we'll I'll be meeting with Shrewsbury Landscape just to go over the final end of the season determination based off of where we are with money and what his recommendations are for any of the other um overseeding and airating
and all of that stuff. So, and that I don't have anything Pat you on cold turkey. Is that happening? I was just thinking is that happening this year? that is going to happen. Um, you will be getting a I'm going to send a reminder out to
this the old stages. Uh, we actually had our first meeting uh last week. It was myself, uh, John Crawford, we had Mr. Battle, Mr. Rose, Mr. Rearen, and Mr. Davis there as well. Uh, Mark Ianucci is jumping in to try to help out a little
bit, too. But they're aiming for uh, Saturday, November 22nd with the rain date of the 23rd. Okay, awesome. Can um hoping to get 16 teams in. So, trying to trying to build it back up and bring it back some of the fun stuff that we
had. Can either if you want to do it or somebody from that group fill out that special event permit application that needs to be filled out from our website? I can't think of a better person than Mr. Paul to do that.
Feel free to uh volunteer him. He can go on volunteer. Make him fill it out when you present it. Actually, I don't think they No, no, no, no, no. I If he No, no. He's going to present it. No. You know what? I'll get Andy back. I'll get Mr. Davis back. Yeah. You gonna have We don't You guys don't need to present it anymore after
all these years. I just need the paperwork. But if somebody really wants to come and join our next meeting in November, feel free. Right. Um, so that's all I have as far as that. And then once the season's over, we'll do the close out of the concession
stand. That's the other thing. Just so I can know on that um date, John. Um we usually leave it open to cold turkey, obviously. Uh we'll have to turn the heat on, but outside of that, we'll have to transition from football to cold turkey and then cold turkey back over to
baseball uh for the right. I' I've already been in contact with uh with Jackie Arena about that. We're gonna football's going to maintain control of it through their playoffs and the uh powder puffs. And then after the powder puffs, we'll turn it over to the cold turkey for one day and then we'll
turn it back over to um KYB itself. Okay. So, the exterior lights have there's been no issues with them. They are coming on like right at 7 o'clock at night. Um it's been a huge help for their night games. And I can move it I can move it up to like probably around
six if we want to keep it throughout the winter time. If you want to go like six to six. Yeah, probably. You're talking about the lights on the concession building. Correct. The the four exterior lights. Yep. Yeah, I would I would change it to six o'clock, I think, for sure. Yeah. Yeah, I agree. Somebody who's been down
there, it's been getting dark super early, so that would help a lot. Yep. I can change that tomorrow. Um, I think that's all I have. I don't know if you guys have anything else. I just was checking on uh the Benedictes
and I think they're planning on doing it again. Right. So, I just remind them that if they get themselves to you by the first Monday in November, they present. Right. Yeah. Yeah. Right. So, that would be November 3rd, I think, if scheduling schedule the next meeting.
Yeah. So, if they're going to do that, that's usually is that Thanksgiving weekend. It's usually the Friday after Thanksgiving, which is late this year. Yeah, it's 28. Yep. Um,
great. That's all I have. Anything else, John or Pat? Uh, are we doing an indoor via walkthrough down there? We can. We can definitely do that. We can try to schedule that if you guys want to get together and find out some dates and times. Um I
I thought I thought uh I thought we always try to do that one at the beginning and one at the end of the year. We do. We usually do it in November. You're right. Sometime in November. Um so John, I don't know if you want to mention that at the meeting tonight and see if there is a date and time that might work for people and I'll try I'm
should be around most of November so I have some flexibility and we usually invite Rob as well to come. But we would love to have people there because that's when we get the information from the sports groups. Right. We need Eileen there. We need Eileen there to block the guys doing
donuts again. Yeah. Oh, that's right. Say it. Block the guy. Oh, yeah. Yeah. I'm not going to be there this time. I'll be taking some names. Yeah. Missy will be the one doing the
donuts. Yep. So, yes. So, John, let me know or Pat, you guys let me know what date and I'll reach out to Rob and we'll figure that out. Perfect. So, um, we just had a program that
ended, so it's a little noisy here right at the moment. Uh, anything else, John, from you? No, ma'am. All right. Thank you. Thank you both. Pat, did you do you have something for us?
Uh, no. John and I will follow up with the KYSO meeting after tonight. Oh, if you Well, I mean, we're meeting November 3rd, so I think we already talked about that, but I mean, if you really want to say it. Yeah, I'll make a motion to adjurnn. I'll second pass. All right, we need a roll call vote in favor of that. Minty I.
Eileen, I thank you guys. Bye.