Um, I would like to call to order the May meeting of the and library trustees Lee Lewis, Matt isn't address um Emily Curtain and our new library trustee Jennifer Lavoy.
Um we are going to kick off with the usual minutes of approval. So if I don't know one saw anything in the minutes that >> then I'll take a motion. >> I move to approve the minutes as presented.
>> Second. All in favor? >> I wait. So then moving on >> and we'll have one abstension. >> That's correct. So, um, because you were not actually on the board, >> so then we won't take a vote from you or
abstain from the vote because >> it wouldn't make sense to vote on it. >> Actually, no. I think it was the last. >> So, you can vote as long as you watched it. Did you watch it? >> You can confess if you did not watch it. >> You were not there. But if you watch it,
you can vote. Okay. Then you have to abstain. So then we need a forum. >> It wants to do that. Yeah. >> All right, that's fine. So in order for us to officially accept, it has to be a forum comes later.
>> Yeah, we can we can revote that before. >> Okay, then the next item on the agenda was which is policies. We're discussing two policies today. Um, you have some documentation in front of you and it was sent out also
digitally. Um, but there's the courtyard policy and the volunteer policy. Um, do you want to begin with the courtyard? >> Um, yes. Um, because that one is the easy simple
policy. Um, >> we currently do not. And um this was a result of a request from staff um to have some guidelines about the opening and the closing of the courtyard um because we've had you know concerns um
in regards to patrons wanting to go out in the courtyard doing during inclement weather. Um or you know it's a nice sunny day now but the last three days it's been downpouring. So if you were to still go out there on this nice sunny
day um you know the conditions might be you know kind of hazardous or potentially um would require janitorial services i.e. you bring mud and stuff in um from that area. So it is really to um
it's more of guidelines um as to how the space can be used. Um the last um few children librarians have used it for programming. Um so it just identifies that um you know we needed something that would identify that that was you
know acceptable use of the space. Um so the policy that I presented um you know which this obviously is a draft um was that the users of the courtyard agree to the following rules. All users of the courtyard must adhere
to the library civility policy and we enforce that policy for any um use internally and externally. Um courtyard is open during regular library hours of operations whether permitting the c the courtyard will remain closed should staff feel that the opening of the space
could result create a need for janitorial services. The courtyard door shall be locked 10 minutes prior to closing. The courtyard space may be used by library staff for programming and notice should be given to patrons to make them aware of the use. Library partners may be granted
permission for use of the space with approval of the library director. Table, chair, and bench spaces are available for use by patrons in the courtyard on a first come, first- serve basis. The public may not reserve the use of the courtyard. No food shall be permitted in
the courtyard. Drinks in closed cover containers may be consumed. Um and we can obviously add um no alcohol. Yeah. >> You know as I was >> well isn't there already policies in building. >> Correct. Correct. So Exactly. Exactly.
So um which I believe it is part of the civility policy. So um >> yeah, exactly. >> Yeah. >> Um and then also and um please respect all living things including plant, animal, and insect life.
like the um wording especially the insect should not be filled if we can help it. >> There you go. >> So compared to the volunteer policy um courtyard or outdoor library space
policies were pretty much non-existent. Um I think part of this space is I will admit that the last line did come from a Monsuri school that had a ground. Um so um that's where you know I got that from
but the um overall that there wasn't I had actually emailed um directors because I know that there are some libraries that do have courtyards and whether or not they had any existing policies and they really didn't um because we are unique in that we have an
internal courtyard >> you know whereas like if you go to Norwell it's an extension of the outside and >> you can access it without going Exactly. Exactly. So, um, so like I said, this is mainly, you know, to establish guidelines about it and, you
know, parameters for the staff. >> It's kind of funny because I sort of an anecdote and also a question where I remember once upon a time when that courtyard was not open like at all many many years ago when I was a kid. That was like the wild lands. You did not go. So, it's kind of nice in a way that
people are able to use it now >> um because that was not a thing that existed for a large chunk of the library's existence. So, it is nice to see I guess. Um also a really niche question because I'm a nerd. I was looking at the civility policy and
I noticed that I mean obviously it talks about like you know behaving responsibly within the library. I mean, duh. But I was looking at the furniture that out there in the courtyard, like the harder chairs and
different tables and the benches and things like that. Is there any language anywhere that like specifically addresses like don't stand up on top of the tables and pretend you're going to stage dive or don't like misuse the
furniture in the courtyard? >> I don't know. Something about my my working with kids sixth sense is just screaming at me right now like something >> as a playground. >> Yes. >> Or some kid's going to use a table to
get a head start on climbing up one of the trees or something. Well, I was going to say also that um should there be a note about unattended children in the courtyard because I mean you don't really want kids to just be let into the courtyard while
their parents or caretakers are browsing. >> But I could totally see a parent doing that, >> right? And then it becomes a liability for the library. So I would say that they can't be out there without supervision >> or maybe just supervision because sometimes it's an older sibling. Yeah,
appropriate >> that should probably be a sign on the building. >> Most of them just I'm getting ahead of myself, but >> no, I agree. >> Well, it does say number five, disability policy is children under the age of nine should not be left
unattended in the library. And then there's a policy on unattended children. So it's >> so it's an extension. >> It might be covered in the umbrella. >> It must adhere to the library stability policy. So, does it need to be stated again if it's in the civility policy? >> I think it's worth it because I would
think in the civility policy there's also like, well, I didn't leave them alone in the library. I was browsing over here as opposed to this. >> I also feel like no one's going to check the civility policy, >> even if we just restate what it says about children
again in this Super. So the policy on children says that children over 10 may be in the library at home. >> I think that happens. I mean for sure. >> No, I know. But then that means the child over 10 could be out there too.
>> And is that okay? just asking the question. I don't think I don't think it's not okay just asking the question. >> No, this is what this is what happens with policies. >> Also, I mean, >> is are there going to be children over 10 who would absolutely misbehave out there? Sure. But I mean, I don't I don't
know. >> I know. So I >> kind of a decent threshold and like the under 10 age group probably shouldn't be coming by themselves and therefore should be being supervised. But I will say my 10-year-old rides his bike and
pops in and pretty hard to say don't go to the library. >> Yeah, go to the library. >> Children under can't be out there on >> and that's and just leave it at that. >> And just leave it at that. I think that's enough. Yeah. >> I mean, and this isn't such an expansive
space that adults in the library can't see the people that are in the courtyard. So, >> yeah. >> Yeah. And if somebody got hurt, got in bed, they'd probably be able to hear it or >> Yeah. >> And how it gets enforced can be, you know, if there's a nine-year-old sitting and reading while their mom's freezing in here, no one's going to probably be
jumping out of their skin. And if there's an 11year-old who's climbing the tree, we're probably looking for that. >> Yeah. >> Well, respecting living things with animals includes hanging off the trees. It's not respectful.
>> Not be respectful. The only only one other thing that I was debating about which so a practice sort of that um you know many times um the staff have found is when folks who are using the computers or what have you need to
either make a phone call pertaining to whatever they're doing on the computers or something like that and they take it out into the courtyard. So, I questioned whether or not putting something in it that said it was allowed or what the thought was because there are times that
people do have logged um you know phone converations that are still heard inside and that's what the group wanted to yeah think >> there isn't >> I mean
I I I can't say you can't I can't say seeing you can't go out there to take a call if you're worried about see if nobody's there. I could see if there was a children's program going on and you burst out there to take your business but then that would fall anyway. So I I
mean I don't know that it requires but we should policy maybe. >> Yeah. >> You look at the stability policy what's in there. that does say cell phone recorder should be turned off. Extended cell phone conversation may be disruptive. Longer calls should be taken
in the courtyard or outside. >> Yeah. >> Right now it's telling them to go out. >> So unless it's a program they can go out and take it unless it's >> and if they're so loud that it hear that would defeat the purpose of the handset. >> Yeah. in that in that bullet that mentions
that um library staff can use it for programming and notice should be given to patrons to make them aware of the use is that just basically saying like this program is starting outside and so the understanding is that it's now it's the space for this program and it's not open to the rest of the patrons.
>> Yeah. So the thought with that would be um you know the use of any marketing. So like for example when we say that we have a program in um the COA or the font school or what have you say that it was going to be in the
courtyard um but at times when they children's program the children's room you know signs have gone up the same and things like so something along those lines. >> Okay. And you could put like on the table would say
um sign holders and stuff. Yeah. >> Then I would imagine this policy isn't going to require too much editing because if I add the smoking and vaping line and one regarding the unsupervised children under the age of 10. Um I think the rest of the bullets make
sense the way that they're written. >> Yes, I think they do. Um, so if I can add those two, then we can present it to vote on, unless you want to just assume what the line's going to say and vote on it now. But I can also type it up. So it's the version
that we can put through right to the site if you wish. >> Yeah. I mean, if it's just if the consensus is it's just those um minor edits, then a motion can be presented to with those edits and then we can >> be a one and done.
>> Okay. So before we um vote, just to be clear, the two edits that were suggested and I think most people agree with is adding the no smoking or vaping line specifically to the courtyard space and also a bullet um that mentions that
children under the age of 10 should not be in the courtyard unsupervised. >> So imagine this with those two additions. And if you're comfortable with it, then I'll take a motion. I move we adopt the courtyard policy as amended. Uh that's all I need to say, right? As
amended with the two additional points. >> Yep. Perfect. >> Second. >> All right. So, we'll just go around and take a vote. >> Yeah. Don't we have we have a we we don't have a quorum. >> Oh, no. We do for this. >> We're all present.
>> Sorry. Sorry. your >> um so you >> Emily I >> Matt I >> Emily I I get the vote yes Jennifer I >> Oh congratulations you're first
>> the ice breaker Excellent. Um, but now we can all be a little sad because the volunteer policy is significantly dense and the examples that were sent out. Um, I printed out I have three hard copies
there, but one of the links that Donald had sent to us um had numerous policies that you could find in MDLC if you wanted to see some other examples. And you could see that some are a full pamphlet or packet of policy. Um, so this probably is going to take um some
consideration and so we won't vote on anything for this until June if we just want to look over it. Plus, Donald mentioned that we would probably like to get some input from the librarians in terms of how they feel >> about um the volunteer policy as well. So this will give us the opportunity to
have their feedback involved. But did you want to add anything to the >> um well the only thing I'll say so the reason why this actually has come up was that I had a request from a patron um who was an adult that wanted to
volunteer and historically the library um you know has limited you know the volunteers um because we do get a lot of requests from you know teens as well as um we have the senior tax workoff
program in the town as well. Um so it's kind of been limited to those folks. Um but the way the volunteer program at the library has been um kind of run um there's there's a couple
flaws. Um for example, all the librarians except for the reference librarian overseas any volunteers. the occupist oversees volunteers, but actually the language to oversee volunteers, Jan, is not in his job
description. Um, which was discovered during look posting of the um the reference position recently and comparing job descriptions to make sure the language was there. So this was an opportunity to kind of get it to be structured more um to kind of lay out
you know um community volunteers in the sense of like stat volunteer the senior volunte work off people regular volunteers um that are doing things out of the goodness of their heart um and teens and what their limitations may be. for example, historically volunteers um
on the adult side would volunteer two hours once a week, but perhaps for a teen that might be too much of an obligation um because currently there really isn't an established guideline with teens. So that could result with like say for example a child over the
summer um who may want to come in every single day and help which then be does potentially turn into a board burden for staff to um you know keep them occupied and stuff. >> So this was just a way to kind of bring
everything together, clean things up, formalize it um and then have something that the staff can refer back to. So whether you know it be turns into a situation where we have specific um volunteer positions so that we say okay
we're only going to have a couple of shelvers because that's all we need um that you know when there's a vacancies because that's what other libraries that do get a lot of um requests they'll have set positions kind of like you know job positions and if somebody was to leave
then that was an opportunity to seek out a new volunteer so we could keep a volunteer list. Um, but these are just all different things that um could perpetuate the conversation. But the idea with this was to kind of get everybody on the same page about
what the volunteer program was to, you know, try to um offer volunteer hours to community members and, you know, um bring people in, you know, because somebody volunteer shovel shelving could lead to potentially learning that they have great skill sets that could they
could do a program for us or, you know, um any contacts that they have um you know, that could help better the library, you know, in the community. Anyway, so um you know I don't want to turn people away um just because of the system that we have. >> And I do know that um high school age uh
students are always looking for volunteer hours to meet the requirement for graduation. So um you may get some who are interested in doing it for a time just to you know bring up their tally. So you might have times where there are
more inquiries about it than others. >> Oh absolutely. Yeah. Right. So, I figured that this wasn't something that we could just look at and decide um in one meeting. So, the printed out copies are are also in your um email because but they were sent
short time. They were sent this afternoon around 3. So I just wanted to make sure that you had both so that getting um if there aren't any questions about the volunteer policy are moving forward then we will go on to facilities update
and director's report are morphing into one giant Donald show. Well, because there's a lot of facilities stuff. So, I said it'll just be easier to do it that way. >> So, we're just gonna for now,
>> we're going to look over them and then Donald's going to get some feedback from the librarians who do oversee volunteers now. And anything we get, I will send out, okay? So, we can take into consideration so that when we back, >> um, we can talk about what policy, what parts of the policies make the most
sense to us and what doesn't. I mean I'm one for shorter succinct policies. I think as soon as you go over a certain page number people are like I am not that some of them very very >> and then others like situate theirs
basically is a paragraph that says if you're an adult and interested in volunteering reach out to the director. If you're a teen and you're interested in volunteering reach out to the teen librarian >> and that's it. >> And that was it. So >> just just a little
>> this is like the other thing. We looked up all the different policies and some were like 10 pages long and some were like two. >> Oh the solicitation >> the dream of >> maybe we should look at >> right. So, the um facilities update and
the um director's report um just that's there. Um so that whole strip will be redone. Um it was scheduled that way because we will be closed for Junth and um you cannot walk on it for 24
hours. So um facilities will putting up saw horses to block the entrance so folks who can't have them step on them. Um and you know we will put signage up you know marketing as well to address that.
Um at the same time since it is a flooring you know kind of thingy company will be coming back to deal with we having issues with a lot of the um baseboard um the vinyl baseboard flooring trim um that's coming out
specifically at the corners because it's wrapped. So the glue is either drying out or what have you. Um so in some cases the whole thing is kind of just popping out which could be a potentially trip hazard. um but definitely unsightly. Um so there's a few areas
like that. The children's room, playroom, the cabinets um facilities has updated the um the cabinets with um locks. So there are internal magnetic locks. So you need the special
magnet to actually unlock them. Um so that is good for us to start organizing things that um can go in those. Um, the awning walls with windows have been put up. I'm sure you folks saw that and we absolutely love it because we can
actually see the gardens, the side gardens better. Um, you know, coming in. Um, and an interesting issue with the Adam Center. Um it was reported to me um that um the water department had reached
out to facilities um because it appears that there was um 49,000 gallons of water used um at the Atom Center. And I can't blame the art festival crowd for that.
>> Exactly. Yeah. 49,000 gallons. Um, and so it is >> the it the um water superintendent, the Rob from facilities, they went through the building. Um, I
spoke to the admin at the water department, um, or actually, yeah, water department. And um you know what she said potentially could be part of an issue is that with the limited use of
the space that the you know for example if somebody was to use the restroom that potentially the flush could stick and then water run for a period of time and then over a period of time shut itself off and then you know that could
continually happen because of you know the um use or what have you. So I did go over there and try to inspect that myself to see um and they are taking keeping an eye on the meter because it
>> issue and not actually that that much water. >> It could be it could be. So that's why they monitoring, you know, um because things would it would be escalating quickly. Um and at the time that they
went over to, you know, investigate that that was not the case. >> Um and so um so we're we're keeping an eye on that. >> Just one second. >> So Donald as the director of the library is not just in charge of this physical plant, this building, but also the Adam
Center, which is an extension of the library. So the archives are over there and our archavist is over there a lot of the time and um under Donald's directorship he handles everything in both buildings. Got it. >> So um so yeah so that is um something
that is being you know and I being kept on um so that was really kind of it with the facility stuff. Um, but as far as my report, um, I represented the library at town hall for the first grade school field trip that they had. Um, I had my
little PowerPoint for them. What is a library? What does the library have for you? This is your space. Um, we gave out goodie bags. >> And she came home with more loot. >> It style. >> I was so pleasantly surprised.
I was so pleasantly surprised to see my um co-ep department heads um with the loot um keychains, >> hard hats, all sorts of goodie bags. It was a very good it was a very good
positive experience. Um so it was it was excellent. It was excellent. Um so we had um the the table set up um I had the PowerPoint. So, we used room 101 which is located on the first floor of town hall. And so, I had a PowerPoint set up
as well as on the table itself, it had a selection of library things and you know the basic stuff, video games, magazines and things like that um to kind of introduce um you know what other things are available for um patrons to check out
um and was very well received from um the the student 22 kids that day. Wow. Mrs. Lundy's class. She's like a field trip lady. And it was pretty awesome. Like they walked around town. They got to know what all
different departments were doing. >> I think they got a bus trip to um Grace, so they had lunch there and stuff like that. So >> I know. Seriously, >> all the different department. >> I think without the classes we're going to be jealous. So, so being prepared for
that. Um, so yeah, so good. I'm glad you heard the feedback. Um, so I did meet with the town administrator to discuss the library parking and the background project um, which he was on board with um, you know, both projects. Um he
um hooked me up with a um engineering firm that he has used in previous towns and they've done work including at the previous town's library that he worked at. Um so literally met with him. He sent an email to the the firm. They
responded the same afternoon. I touched base with them the next day and we had a site visit last um last Thursday. Um they came in and um it is a actually the
I'm not I don't believe he's actually an engineer but I think he's um you know one of the um he might be an engineer um but I don't remember the exact exact title but he um is a Kingston resident. he's used local history, you know, and
stuff and he knew, you know, the former archavist, he's worked with Nick and stuff. Um, and so very supportive of the project. Um, does feel that it is a very doable project. Um, and what we're looking to do, offered some, um, you
know, guidance in some areas to streamline it and stuff. So, what he is doing is, um, I believe it's called a doctor's order. Um, which what they will do is like he took pictures of the space and they will provide a kind of like a
shopping list sort of thing. Um, report that will outline. Okay. So, for us to get an engineer in here to draw up plans, it's going to be this to do this, you know. So, if we want windows installed, it's going to be this. If raising of the floor, it's going to be doing this. Um, so things it's going to
be kind of like alakat but broken down in a manner so it's not like oh here's a $300,000 project um and it be kind of hidden. It's more easily um you know um defined um and it allows us to you know
kind of move forward. So, it gives us a sense of um you know that if it's a case of for them to draw our plans or what have you is say $5,000 and that is something that we have in state aid or the halfway funds um I would present it
to the trustees. We would then do that part of it so that at least we're making progress going forward and if there is a need for fundraising then you know the foundation can be involved with that as well. Um so with that said, what we will
need um as this goes on is um previously um we had a facilities subcommittee um it was made up of library trustees, foundation members. I am actually bringing in a couple of staff members as
well and to make sure that there are um you know different perspectives of what that space is needed for um you know um you know making sure that we're you know um
crossing our tees and dotting our eyes in that area um and just so that we are making decisions collectively versus um for that at some point in time. >> So that was very exciting. I was I was
very happy >> in terms of quickly got connected and some here >> we've been through this before. >> Yes. And unfortunately it ends up so so that you understand and for anyone who
might be listening at home. Um so what it is is that the library on the opposite side of that wall the library has about it's approximately 1,600 square f feet of a lower level space subb storage area and it's been used with craft supplies. The friends of the
library that's where their overstock has been. Um and in previous years library the libraries copies of titles and things like that. Currently
the library doesn't have actual space to do program do programming. It's in the children's and teen other than going off site. So we'll use make use of the font school the council on aging the um Adam center. Um the challenges with that
is obviously staff members physically need to leave the building and you know for safety and security an individual staff member in building isn't good. Um but also it also means that if the children's librarian leaves to go to the fonts that means we need coverage in the children's department. So it is a you
know there's a lot of moving parts. So the goal is to get you know that space done. Um, and because it is a subbase floor. Basically, you go out there, go down a few steps in order to make it ADA compliant, um, it's either put ramps in
or raise the floor. The feedback that I got from him was that the raised floor with the acoustic, um, tiling would be probably the best solution for us to do. >> And that's what they had said prior to a couple different groups come through to look at the space to give us their professional.
>> Yeah. Yeah. Um and then people leave and it kind of gets on the back burner. So um so yeah, so we'll be um working that's a working project. Um but he did one aspect that he did agree with was
that the exit to the outside that we do not need to use that as an egress and that we could make a secondary entrance at the end of non-fiction. So that there would be two entrances from the inside.
So then we would not need to worry about an external walkway. >> Okay. >> So there would be cost savings to some degree there. So there was a lot of aspects of it um that were good. Um
one of the big things that you know collectively myself and the staff have been working on has been troubleshooting the migration with Evergreen. Um the system um in some ways has not been playing nice. Um when it transferred over for example patron records, it
didn't transfer over telephone numbers. So people weren't able to be contacted. Um the digital collections Hoopla and Libby um they could not connect to the ILS system in order to um authenticate
barcodes. So, we were literally getting phone call after phone call after phone call um with concerns from patrons not being able to access their accounts. Some things are just subtle changes that you know passwords now they have to be in all caps versus you know you can use
the combination lower and upper. Um you know obviously the screens look completely different. >> Things are not sticking. So it's a um a web-based. So what that means is that staff go to a website there's a login each of the computer stations are
registered with evergreen. So for example, if you log, if you go to the reference computer, it will have you click on the icon, the shortcut, it will take you to a screen that you enter in your username, which is the email
or the cir desk computers. But what is constantly happening is those links are not sticking. So when a staff member clicks on the link, they'll get a link that only asks for their email, their username and their password. When they
enter that, it then brings up the screen for you to register that workstation, which has already been registered. >> And it's something that I've actually had to do. So anytime that we have a staff member that travels from one computer to another for the from the
town side of things, every staff member has their own profile and then within their own town profile I have to create the evergreen shortcut on the on their um desktops. And so for
some people things have been sticking. for some people like today at reference Nick was covering the reference desk and all day until about 2:00 it was working fine he went to lunch came back clicked on it didn't work >> um so as of last I think it was last
Thursday that they had said that they were working on like 400 help desk tickets has been working on weekends and and what have you um >> has this been a systemwide upgrade like are other libraries >> correct so all of that's why and things
like so like you you'll come in and like things were happening where Lee would come in and she'll go to check out a book and it wouldn't let us check out the book to her but then her husband could come in with his card he and it would let him check out the book with no problem >> and that sort of thing was happening
that you know >> and Debbie and I were caught up in not being able to access >> exactly book was here and I happened to log into the OLN today because I was going to see if you guys had a specific book and I said ready for pickup one. I'm like and it was but I had to pick up by May 15th
and it was just about to be resheld. My life is so hard you guys. I >> one of my kiddos at my school in Marshfield was asking me last week uh for help getting into the OLN system because he was having trouble accessing.
>> So not not even the kids Jen Alpha. >> Yes. So it is so we are hoping that as time goes on. So, as far as the holds, and I'm glad you brought that up. So, as far as the holds, there was discussion brought up by other directors last week,
um the end of last week about the thought of extending holds >> um and you know, it you know, the um director of OLN reached out to Equinox, which is the the company that oversees Evergreen. Um and they saw no problem
with it. So even though you might get them, you know, if you logged in and saw May 15th, we're giving you extra time for it because of these. >> She sent me a test email and which I got later I checked my email. So I think whatever what she Yeah. She did some she knew what she was doing. She's like, I'm
going to uncheck this because this needs to fix it. Yeah. And and I >> and things like for example like today I was looking at the catalog the public catalog side of it. And when you go to the public catalog and it shows new DVDs and new books, as the person who orders the DVDs, I'm looking at some of the
covers that they're showing, which originally they did not have the covers, the DVDs. They were like these weird looking um boxes. And now they have the covers and I'm looking at them and I'm like, I know I didn't order that. So I'm thinking, oh, was it a donation that was
added or something? And I clicked on it and it was something that was purchased within the network. Whereas the previous version it was like what we had. >> Okay. >> So >> those things you can access throughout the network not just in >> Correct. Correct. So it's there are
things that you know so there are a lot a lot of changes um and so um you know so the staff it you know are trying their best to um you know work with the system you know um and you know try to
you know handle you know the customer service concerns um you know I've had to tell them multiple times that I didn't buy this not it's not me um just um But it is definitely um I think growing
pains that were somewhat unexpected. There were some aspects that were were expected but there were just some of these finer details and the inconsistencies of things working today but not tomorrow is is very frustrating very frustrating. So we are with the
patrons that have been um you know concerned about that. Um, and I planned and scheduled and marketed some upcoming programming. We are having Pamela Kelly come back. We had to reschedule the event. Um, we have the
Bear Can Museum from East Taton will be coming and doing a a um presentation on the history of the Bear Can. Um at the Adams we are having a um >> local farm from Plimpmpton come and do a
peony 101 >> like growing them and like >> Yes. growing them, tips for growing them. Um arranging them and all sorts of good stuff. >> Um we're having an antiques appraiser coming. Um he'll be coming. I believe
it's in July that he'll be coming. Um and I do have um calls out to other um performers, lecturers and um so forth ideas authors to um you know try to um
you know plan things um for the coming um months. Um I did meet with the library the um librarians to discuss the conversation that we had about the collection development. Um and so we talked a lot
about the current trends and the um need for looking at the collection perhaps in a retrospective manner. Um you know and one of the things that both librarians had you know pointed out to me is that one of the challenges that we have with
the newer items is as far as journals and other um you know bestsellers lists etc which is what's marketed to us for you know collection development that they're just certain
collections that are in high demand more that aren't wr enough isn't written that they don't so there could be a new for example so if we did historical fiction that's you know because I immediately always think of little house on the prairie um and for historical fiction
that there isn't a lot that's written about it because it doesn't make money whereas that yes they could you know write a manga book about anything >> and you know learning to tie your shoes and you know they're going to they're
going to make about it. So, um, they were very receptive to the idea of taking a retrospective looking perhaps at what, you know, we would consider classics, you know, and stuff like that. So, very receptive as well as, you know, any feedback that folks have, um, you
know, so any tutors or any anyone else that, you know, uses utilizes the library and have recommendations definitely um would consider that. So, they were very open to that. So, I just wanted to >> I did go through like this. It sort of highlighted the ones that sort of tended trended a little bit younger because of
course for like juniors and seniors, a lot of them are adult books. Um, but I haven't gotten in here thanks to the end of quarter three and all the other teacherly senior things, but I do plan to swing it. That's it'll be a great conversation. >> Okay.
Um, and I did, um, after speaking with Parker, I had an idea, which was kind of funny because it was something that after I mentioned to him, he's like, "I thought about that the other day, um, as a means to try to get more teens here at the
library um, about the idea of trying to provide a shuttle from the school to the library perhaps once a week." and you know it'd be a day that would be dedicated programming and stuff like that so that it wouldn't be just oh here
invite to the library and we're not going to have anything for you do but for actual activities and involvement and stuff. Um so I have reached out to um the principal of um Silver Lake as well as I contacted Gatra um you know
independently to um just see what the what both sides kind of need in the sense of like with Gatra is this feasible to do this pickup drop off you know once a week for you know starting in September. So the idea is that this would be something that would start the
next school year. Um so as far as gadgets then what would be the cost of that? Would it be you know a set you know price? Would it be a per passenger um you know what have you? So I will be asking this
meeting to just bring it up to say this is a possibility for a you know pilot program for this >> curious question and strictly a curious question. Um, not obviously I have no interest in geo fencing our libraries programs or opportunities or anything
like that since I know not just Kingston students but kids from other towns especially Plimpmpton in my personal experience make use of our programs as well and that's awesome. Would that shuttle be available to students from all three towns not just Kingston where
it goes from Silver Lake? So the thought was from any so it would be any student >> but obviously there would have to we would have to work out the details of setting it up. So whether in the sense of whether I it's a situation of that
okay we're going to have a shuttle on Wednesday so students who are interested in taking the shuttle on Wednesday need to sign up on Tuesday so that you know we know that there will be riders but
also we need to make sure of what we don't want to happen is is that um a child a teen from you know Halifax Plimpmpton gets on the Gatra, you know, bus with a classmate from Kingston. They
come back here and then the this Kingston student says, "Okay, my parents can bring you home." And then parents are like, "Oh, no, we got to go to a game." And so now we have a we don't want any stranded teens. So definitely open as far as
having the students come, but just making we just have to make sure that um we publicize it that it's not, you know, it's the Kingston Public Library. It's not >> come get your kid basically. >> Exactly. Exactly. The only other thing I can think of that could happen is that
it could just be used literally as a shuttle to get from point A to point B and they could take it to the library but not ever come in the library but just use it to move to another part of town. Like if there was no late bus that day or they had no ride home but they lived, you know, this gets them closer
to where they need to go. >> So that's the only other thing I can think of. Otherwise, it's great because the library is not open after hours at the high school. So it's wonderful for them to be able to have something to get them here where they can get to these resources.
>> Yeah. >> And obviously if that was to be the situation that would be the assessment that if for example that you know we get the figures from you know Gatra that >> 50 kids got on that bus. >> Yeah. We got 50 kids and like okay we had two and so we know that that would
be you know >> you know consideration. Um, and so the last thing that I I'll mention on my report was um, so should you happen to go in the children's room that um, the tree the fcus that had been in the
children's room has been rehomed to the horiculture department at Silver Lake. Um, it wasn't looking too good. um it was having a lot of leaves fall which turns out that it was systematically uh it it was symptoms of either
overwatering underwatering being moved issues with temperature and things like that. So there was a slew of things which is okay we can adjust those things. Um but the one thing that got me was that it was um it is unsafe for pets
and humans. So I felt that having a something like that in the children's room um just didn't make sense. Um so I reached out to um the director of
the horiculture at the um high school um who was the same person I believe that I worked with last time when we got rid of the orange tree and the other I think it was a hibiscus that we had and a lot of the other lodge plants that were here.
Um and so they did accept the donation of it. Um I was able to persuade facilities department to deliver it. So they did bring it on Friday. Um so that you know um potential hazard has been removed from
the children's room. So I just wanted to you know mention that the thing with it though and I wasn't sure about it is that it was something that was dedicated to a former staff member. Um, and I had believed that it was like
a foundation or a um, well, that's the thing. I was told that it was actually from a patron for her for her 12 year anniversary for her 12
her services. >> Then I'm thinking of something else. So, well, I don't know like that, but that is what I originally believed that it was a foundation thing, but then a staff member said no, that this was actually this came from a patron just um you know, prior to
>> would it be acceptable to have something that was not um harmful or to pets or children, a plan of of a different sort that could stand in its place? So, I had um I've talked to a couple of long-term staff
members that worked with this um with the um that that employee and ask them to kind of brainstorm an alternative. Okay. >> Um obviously, you know, we want to kind of, you know, acknowledge, you know, the the
service of a former employee who has since passed. um but also um you know not introduce something that's going to require maintenance. Um and >> I wonder if it would also be acceptable maybe to plant something in the
courtyard or in the front garden where it can be and we don't have to worry as much about like contact or maintenance. Um and it can still serve the same purpose with it can still have a placard or something. >> Yeah. And obviously and we did save
that, you know, it's basically I got a a staked little sign, right? >> So that could go to wherever the live planting is versus having something indoors that that we seem to either overwater, underwater or move or put in the wrong temperature
that the studies do show that they invite pests and the humid humidity and so forth because of the water. Um, yeah. So those who there are any questions detailed report on both facilities and
all the director's business. >> Um any other not seeing any other comments. Um we also got the staff reports. One was a bit delayed but it came in this afternoon and there's a hard copy if you need it. Um any questions on those reports? Okay. and foundation and friends update.
I don't think I I know that the foundation is in the process of um planning a book is it book trivia night? >> Correct. So it's basically the battle of the books. It's an idea that um a another foundation in a nearby
community um has done. So what the goal so the way the premise of it is is that there's a series of books and um between beginning in June until October, you know, you read these six
books or you know, we're going to have teams. You read this book, you read that book, and so forth. Um sort of thing. And then they'll have kind of a trivia night that's based upon those books. Um, >> yeah, I think it's called book club trivia or something like that.
>> Yeah. Yeah, I think that's what they they called it. Um, so the thing with that is that I did have a meeting with Jess, who's the president of the foundation, um, about it. Um, because one of the things that they need to do is formally request the space. Um but we
did also find out that the um the occupancy may not be conducive to it. Um so for example with the tables for people with tables it's a limit of 51
people which the good thing is it the building inspector when he told me said it does not include like the people that are working and there's like a dozen foundation members. So if all the foundation members came um it would be um you know it wouldn't be an issue. Um
so whether or not that that size is too small um to make it lucrative because the other aspect of it um was that they did want to serve alcohol at the atom center which the policy does allow for that um would have to get obviously the
building the request for the building use would be have to be approved by the trustees but the which in the policy it does say that the um you they would have to follow the procedure to get the approval from the voter selectman. Um
so I originally when they were talking about the idea I had suggested about having it at the um you know the COA due to the their larger space and it would be more conducive. They they were looking for teams of four, six or eight. So with the tables that they have and
stuff like that and that was after we had um the um book pizza and um bingo that we had there that I saw with that kind of it was a similar setup so it would be more conducive to that. I was just at an
author and it was simply an author talk that Steve was running that was Q&A and I feel like that had more than 50. I I just it felt like it was more than that in the >> Yeah. >> I think I feel like 50 is limiting >> because they could get more interest
than that. I mean you hope more than one like let there be room to grow becomes a really popular. >> Yeah. Exactly. Exactly. Um so that will be forthcoming. Definitely not.
I'm excited. >> Awesome. Awesome. Um, I gota read all those books. >> So, yeah. So, and they will be um and I did meet with them also that they are going to be purchasing some displayers
for us. Um, which they're going to these are the displayers that they'll be purchasing. I will be needing to purchase corner gods. >> Yeah. >> Um >> for the stitches.
>> Um so so they did approve it. They did approve purchase of a couple other furniture items. Um they were these spinners. Unfortunately, they were on back order for a few months. So I table that idea. Um, so this that was going to be the use of um the remainder of the
grant money that they got from the T-Mobile grant um because they had approximately like $3,000 left over. Um so the purchase of two of those with shipping will take about half of that money. So we'll be looking at other things.
>> Um there are no bills as far as I know. So payment of bills. Old business. Um so the only thing old business is the from the last meeting the request for email. Um so even though the at one
point the town ran out of emails we we have an email the trustees have an email. So after um tonight's meeting probably tomorrow um the the library website will be updated to um you know address to have that as the contact. Um, so the email is
kplustrusteeskstonmma.gov. Um, and so the discussion at the last meeting was, you know, in order to avoid situations of violation of open meeting law and so forth and form discussions, etc. that it be limited to the chair and the
secretary um, and so forth. So I had reached out to Alyssa Hayden from the Mass Board of Library Commissioners for some insight um as far as um you know trustes email because not everybody does
that and in my research um you know some libraries did the whole you would use your own individual emails but the problem with that is is that if there was um a public records records you know request then it gets into you
somebody wanting access to your your inbox um and checking to make sure that you didn't delete any email that someone had may have sent or what have you. Um but it also, you know, was very supportive of it because as specifically because you're elected officials, um you
should be a available to the public. Um and so that this does make you accessible if not face to face but a means of direct communication. Um there were some areas that um she did
highlight to you know um in regards to interactions. So for example if someone comes up to you and there's a suggestion to um you know purchase this new book or what have you that should come to the
library director because it affects it's an operational thing. Um so the three areas that she actually um she sent was purchase requests, building concerns, the example she uses if somebody said that the carpeting smells
um or any complaints or concerns about staff that and the operational level that that goes to the director um and the suggestion was also which I don't know if folks want to do this was that perhaps that we could have business
cards generic business cards made that had the email addresses on them so that if there was an inquiry that you know the board members could you know have a couple of cards on hand pass give them out should they be you know asked about
it um even though the email address I mean I'm still working >> infrequently been approached >> I know I'm just saying that that was >> yeah well that was a gentle suggestion I'm just I'm just QR kind of thing whatever because
whatever it is probably pops into their mind when they're here. >> Yeah. >> Um and that and then otherwise at least that way direct them you can say go to the website or library like go right to that spot >> rather than that. >> So >> so each has like a silver
so I do write it a lot. Um so what was advised was that in situations that were directed to the director because what you don't want to do um is you know be a conveyor of the information because then
it becomes an issue of um not getting information firsthand and then potentially interpretations. So, for example, if there was an an issue with the building, you know, that you know, somebody was to complain about
the restroom or or something to say, okay, you need to talk to the director about that, then that way they can give the specifics. I can then question because that's the thing is that there's not an opportunity, you know, because people may want to be anonymous. Um, and that's the other thing too that folks that, you know, should be listening to
this that, you know, that if an email is sent that it could potentially, you know, it is now public record. and stuff. Um, so there may be, you know, a, you know, so if there's a canned response that people want to come up with to just say,
you know, um, I understand your concern, you know, please reach out to the director and then they can reach out and if they feel that they haven't gotten from me, then that would be an adequate time to reach out to one of you and, you know, take it from there. >> That makes sense. Thank you for setting
that up. Um, it is surprising that we've gone that long without it, but in searching around to see what people did, I was surprised to see that so many of the boards didn't have a contact >> that wasn't that was separate from their own. >> Yeah.
>> Email. >> Um, anything else under old business? >> Under new business. >> I just want to say publicly for the record a thank you with my Kingston 300 hat on. to Donald and to Nick for the amazing
support you guys gave for the arts festival. It really was incredible. It was such a successful event. Couple hundred people came through. People were so happy that we used the Atom Center because as I know we've talked about it's a beautiful building and we all wish it could have more use in town, but
just we're all like so grateful. So, thank you. I wanted that to be part of the recording. Uh yeah, it was a really successful day. The library support, especially Nick's, he went way beyond the the requirement of his job to help with the especially with the fonts
exhibit and everything. But both and you by letting us take such extreme advantage of him. So >> So thank you very very much. >> You're welcome. And as somebody who I I was covering reference that day in order to allow Nick to be at the fonts and
Adams. Um very very positive. Um you know we got numerous folks in here as well. >> There was so So I I was frustrated go get over to
the fonts and was able to you know um check that out. Um and saw the wonderful for all your hard work and so forth that you put in. Yes. >> Do it next year. Say no. too.
>> So, we apologize for the technical issues. The Zoom meeting cut out. Um but we are returning to the um board library trustees meeting. We were just um hearing from trustee Emily um concerning
the um arts festival and the success of the partnership with the library and Kingston 300. Um and so we were talking about that under new business and I will let trustee chair resume. Um, was there
anything else that I wanted to add under new business? >> Not seeing anything, then I will take a motion to adjourn at 710. >> Motion to adjurnn at 7:10. All >> in favor? Oh, sorry.