Okay. Okay. It is six o'clock. So, I'm going to go ahead and call this meeting of the Kingston School Committee to order with a roll call vote. Sheila Von >> here. >> Jennifer Crouchin >> here. >> Jesse Keith >> here. >> Jeannie Coleman >> here.
>> And I am here. >> This meeting is being recorded. Anyone intending to make an audio or video recording of the meeting should notify the chair at this time. Okay. Uh, seeing none, do we have any visitors that would like to speak this evening?
>> Sure. >> Hi, I'm Amy Kane. I'm a teacher at Kingston Intermediate School and I just wanted to share an update from the staff at KISS about our successful American Education Week, which we celebrated in November before the holiday. We had a lot of parent events and a lot of good
volunteer opportunities for parents to come in and support students and see active learning. Uh in grade three, we had the invention convention. Grade four, their annual tradition with Canada Day celebrating our neighbors to the north. Grade five, the living museum, a
decimal diner, and a cranberry STEM challenge. And then in grade six, grade six STEM challenges for building uh marble runs. We had spirit week before the holiday uh break and we had a really successful food drive led by one of our fifth grade students along with our
school adjustment counselor uh Liz Fitzgerald. And we all enjoyed our Thanksgiving feast before break. That's what's going on at KIS. Oh, that's great. American education week is always fun. My kids love those. The Living Museum. Personal favorite.
>> That's great. >> Thank you. And Canada Day. >> Okay. Are there any more visitors who would like to speak? >> Okay. Seeing none, uh is there a motion to adjourn into executive session? I
will make a motion that we adjourn to executive session chapter 3A section 212 to conduct strategy sessions in preparation for negotiations with non-UN personnel which is the assistant principal and to comply with or act under the authority of any general law
to approve executive minutes of June 9th 2025 and September 155 and to return to open session. >> Is there a second? >> Second. >> Okay. Roll call vote. Sheila Vaughn. >> Yes. >> Jennifer Crouchin? Yes. >> Jesse Keith? Yes. >> Genie Coleman. >> Yes. >> And I am a Yes.
>> I'd like to ask everybody if you could step out for a few minutes. Uh this shouldn't be too long. Probably about 15 to 20 minutes at most. Recording in progress. >> I did not. Oh, I don't know. He was here to help
the visitors. >> Okay, welcome back. Thank you for your patience. Turned out our discussion was a little longer than we had anticipated. Okay. So before we move on, I'd like to see if there is a motion to approve the contract as presented to us.
>> I'll make a motion to approve the contract as presented. >> Is there a second? >> Okay. Sheila Vaughn. >> Yes. >> Jennifer Crouchen. Yes. >> Jesse Keith. Yes. >> Jeannie Coleman. >> Yes. >> And I am a yes. Okay. And thank you to Liz Gindle for explaining everything to
us. Okay. School committee correspondents. I have here. Um, we did receive a letter from Desi. I apologize. Excuse me a second. Uh, letting us know that because we are behind in submitting our endofear
financial report that they may be withholding our second quarter circuit breaker payment and potentially chapter 70 funds. That said, Sarah is working diligently on getting these endofear reports done and we are hopeful that we can get everything in in
enough time to not have that outcome. Uh the only other thing I wanted to mention is recently the Massachusetts Association of School Committees held their annual delegate convention and Jeannie Coleman was the recipient of an outstanding member award.
So, we appreciate all of her hard work. This is her ninth year serving on the Kingston School Committee and she's also a member of Silver Lake. So, thank you, Jeie, for all of your time and effort. Thanks. You're welcome. Okay. PTO
report. I see Barbara. Would you like to >> Hello everyone, president of the PTO. So, just a couple of quick updates. Um, we have >> I hope I turn on the uh >> If you push it, there's a green light. >> Yes. >> Green light. >> Did that work?
>> Yep. >> All right. Thank you. >> Hi, Barbara Gild Day uh PTO uh president. Um just a couple of updates. We concluded our annual check writing campaign, our fund the fund. Uh so thankful for all the help that the teachers give as well as incredible
generosity of our families. We raised over $21,000. Um, and that is all going back to the school and field trips, etc., etc. We've, um, given out our teacher miniig grants for the year. We gave out, uh, $7,000 in miniigrants,
which is in addition to about another $70,000 in direct classroom supplies and reimbursements. We had our fall staff appreciation um, with the Shine Coffee Truck that also does things like hot chocolate and whatnot. And we scheduled that for the day after the teachers conference. And
we have two events coming up that I want to give everyone a heads up on. The first is the winter holiday fest which is going to be at KIS this year and that's on Saturday, December 6th. Um, this is a total fun one. So, you know, bring friends, bring your kids, have a
blast, see Santa, play games. Uh, this year there's going to be a Tatch a Truck as well. So, taking advantage of the bigger space over at KISS. We've also got our holiday gift wrapping event coming up, which is one of our major fundraisers that's going to be held up
at the Kingston Mall from December 12th through the 24th. Um, so the gift wrapping is great because you can either, you know, save yourself time, bring your gifts, we wrap them for a donation. Um, but it's also a great way if you want to give back and get into the holiday spirit. Um, it's a really
just fun way to spend a couple of hours. Um, our next meeting is January 13th at 7 PM in the KS library. Everyone is welcome. And if you want to learn more about uh the PTO generally or any of these events, we're at kingston.com. So, look us up.
>> Okay, >> that is great. Can I just tack on but will you make sure I'm correct here? We still need volunteers for the gift wrapping >> always. >> Okay, so people can find you on Facebook to get the link. >> Yeah, I think probably the easiest way is just contact us through the website and then we'll send you the sign up genus.
>> Okay. And also for volunteering, high school students would be getting volunteer hours. >> Absolutely. Yes. >> Okay. So, just so everybody has all that information. >> Thank you, Barbara. >> Any other questions? >> Great. Thanks, guys. >> Thank you, Barbara. >> Okay.
>> Next, we have our consent agenda, which hopefully everybody had a chance to take a look at. Is there any comment or discussion? And if not, would someone like to make a motion to approve? I'll make a motion that we approve the consent agenda.
>> There a second. >> Second. >> All in favor? >> I I >> Great. Okay. Oh, we skipped ahead and we did approve the contract. Okay. Unfinished business. Regionalization study update.
>> Okay. >> Um, we actually had a meeting that had to be moved to January 21st because um, someone was out in Kingston, so it wasn't properly posted. Um, but we're waiting on the call-in center to begin the study and um, data collection and
um, it's underway. >> Excellent. Thank you. >> January 21st. >> Super. Thank you. And we have a bus update from Sarah. >> Thank you, Madam Chair. Um, I wanted to inform you that her student met with the
Kingston Highway Department. It's green. >> Oh, now they can hear you. >> Okay. Um, first student met with the Kingston Highway Department about the bus stops for uh Country Club Way and the
suggestion is to move the bus stop that's at uh Brook Street to the corner of Country Club Way and Eagle Drive. Apparently, I think that's the name of the road. Apparently, when Eagle
Drive was built, the developer improved the road from Eagle Drive down to Brook Brook Street. And so, the change will be that the bus is going to go into the neighborhood into Eagle Drive, loop around, and back down out.
Um I am waiting to get in touch with so now that we know the change can be made I need to get the communication to go out to the families and then we will start the new bus route. >> Okay. >> Um that is the country club way bus.
Still no change to Brewster Road. >> Okay. Thank you and we appreciate your help in trying to get these solved. Um, obviously moving the stop to Eagle Drive is not the ideal end solution. I do
think that it is a reasonable temporary solution because it gets all of the children, cars, families waiting off of Brook Street. Okay. And now we are up for administration reports.
Dr. Whipple. Hi everyone. Uh so we had recently our math and literacy night. So I just want to say a big thank you um because we had a ton of families that came and participated. We had 100 books to give out. Um kids were engaged in all sorts of math and phonics activities and literacy. Um it I always say it's like a
surprise party for me because I have a committee that does it all. So when I show up I don't have no idea really and it's amazing. So our teachers are pretty incredible. Um HMH our teachers are working really hard to roll out the new curriculum and do it with fidelity. We have HMH uh coaches coming in on the 9th
next week to do pilot lessons. We're going to do two per grade level and that gives all teachers an opportunity to go in and observe the coach presenting the lesson which is awesome. Uh outdoor classroom. So we've had two committees so far committee meetings so far. Last
month you guys um approved the weather station and we have an official name for that weather station that was voted on by the school. His name is Walter. the weather. There's lots of different options, but that's the one that won. Um, we had our Thanksgiving feast uh last last week.
No, two weeks ago now. Um, it's awesome. We had over 90 parents that come and volunteer. It's pretty phenomenal. We have four parents per class that come. So, it's it's really awesome to see all the families coming in and supporting. Um, and our kitchen staff did a wonderful job at that, too. Um, we also
do collections for boxes to donate to families that need. So, we created 24 boxes and that's special thanks to families because each kid is like assigned an item to bring in like gravy or stuffing. Um, the teachers put them together and the teachers buy the turkeys for the boxes. Um, I think
you've heard about the new therapy dog in Kingston for KPD. Her name is Mabel and she's made a couple visits which has been pretty awesome. Um, we're working on figuring out a schedule but right now it's I email Mabel and then Mabel comes. So, >> yeah. >> Um, I was going to mention the winter
holiday fest that's coming up. So, uh, thank you, Barbara, for doing that. And I don't know if there's any questions. >> Thank you. >> Yep. >> Good evening. >> Good evening. >> Andrew Materna, principal of KISS. Thanks for having me here tonight. Uh,
my update. I would like to start off by welcoming Mr. Rock Roberts as our interimm assistant principal at KIS. Um, Mr. Roberts comes to us with over two decades of experience, educational experience from the classroom to central administration and um, he has hit the
ground running uh, building relationships with the students and the staff and um, supporting supporting the KS students. So, welcome aboard, Brock. Uh I I want to echo the winter holiday fest and kind of and explore how how big
of a deal this is that it's it's changing hands from kes to kis. Um this will be this Saturday from 9 to noon. Um and it's expanded to uh K to 6. So the students and everybody like Barbara was saying, you know, bring your friends. Um
touch a truck's going to be there. It's going to be a great opportunity. K to 6 at um KIS on Saturday. Um, KISS also has HMH coming for our math curriculum and that's on the 10th.
Uh, we'll be having um a K an HMH coach showing some lessons and working uh with the staff on some workshop models uh for using the math new math curriculum. Uh the 17th, December 17th, we have our band and chorus concert. That's from 6
o'clock to 7 o'clock uh at KIS, the auditorium. And um finally, at the end of the month, the 23rd is an early release which goes into winter break. >> It's right around the corner. >> It's right around the corner. >> That is true.
>> And that's all I have for my update here. >> That's great. Thank you. >> Any questions? Okay. Thank you. >> When are report cards? I know it's probably in one of your handouts just because I know that that's one of >> report cards will be going out next Monday the 8th.
>> Thank you. >> Thank you. Um I don't have anything additional to what was in the consent agenda or um or will be in the budget presentation later on. >> All right.
>> All right. I will also be brief tonight. Um some things we've already mentioned um at the K through eight level we we're implementing HMH in Kingston we have um two days of coaching coming up um December 9th and 10th English language arts we continue with the curriculum
review working with um the um group from um Prism the Prism grant that we have to uh look at high quality instructional materials. Um we continue to look and review our um data MCCAST data writing benchmarks are this this past month and
um that's pretty much it. So nothing new. >> Thank you. >> All right. So our district report this evening is going to focus on the preliminary budget and if I could ask that we share the presentation with our viewers at home as
well. >> Your microphone I guess needs So, we are happy to present our preliminary budget for you tonight. Um, we work we work with building principles and central office staff to present a budget
that meets um several of our goals. if you would uh scroll to the next page. We are always looking to support our student needs to maintain appropriate class sizes in structures necessary for effective instruction. We consider in
respond to the fiscal conditions of the town and this year our school committee asked us to present a level services budget. We also uh were asked and promised a votable budget by December. So for this reason, we have also presented you with a budget that
reflects only a 2.5% increase in what that would mean as well as a comparison to level funded as well. Um and finally, we also strive to u create a budget that supports our strategy for district improvement.
Obviously um level services best supports the strategy for um district improvement. If we scroll to the next page, you'll see that uh Kingston's 10-year enrollment data um with some stabilizing numbers in KISS
and a big decline from last year at KISS in terms of enrollment numbers. If we go to the next page, we'll go over some additional budget basics. But the most important budget basic that I want you to um try to remember is that the
numbers contained in this presentation are built upon assumptions and estimates and these numbers are subject to change. So this is a snapshot in time and it's built upon a number of estimates that can change.
The utilities um that are included in uh represent an increase over a four-year average. The shared cost budget is included but has not been voted. Homeless and foster transportation has been adjusted based on prior year's expenses.
At this time we know of no official retirements, so no savings have been realized. In that sense, we have budgeted the following for out of district vocational. Kingston currently has three students in programs uh for next year, but we have budgeted
for five placements. We will not know the exact number of students who um who have applied for out of district until uh April 1st. Next slide, please. So, we're going to start with level services, which is what
was requested by our school committee. The projected level service budget for Kingston Elementary Schools for FY27 would be $17,188,080 after the following offsets. Um, payments for the elementary curriculum coordinator from the other two
elementary schools and the Silver Lake integrated preschool room rental. uh if we were to estimate circuit breaker at 70% and transportation at 50% for circuit breaker and um our idea
grant estimate these are all estimates we do not have actual numbers from the state yet so uh with these estimates the FY27 budget level service would be 16 million 349160
this would represent a 4.8 4.82% increase over FY26. That's level services. You'll also notice in your budget packet um both of our principles have uh narratives in the packet. They also have
capital budget uh requests in the packet and uh that that typically we ask the school committee to let us know which items they would like us to move forward in terms of asking the town um to put on a warrant article because some of these items are uh over $25,000 some of the
bigger projects for example and you notice the work that Sarah has done with the um aligning the uh budgets in the chart of accounts with the Desi chart of accounts. And so sometimes you'll see uh sharp increases or
decreases between line items. That's moving things into the appropriate line items now that we have all of those um homes for all of those costs set up in our system. So if you look at the first one uh our principal has highlighted
some of the main uh areas of increases and on the following page you can see the KISS areas of notable increases as well. If we go to the next slide you'll see the projected class sizes if we were
to have a level services budget. Next slide please. Yep. And so at KEES, um, we would have no staff reductions at KEES or KISS with a level services budget. And you'll see
to the far right of the KES chart and the KISS chart what those class sizes would be in each of the grade levels. The next thing you asked from the principles and uh they have responded with um additional supports not included
in level services and these are not currently in the level service budget. So these numbers are not included in your budget for level services. This would be above and beyond level services. KEES would request that we restore a 1.1
office parah and that would be possible to if we only have seven kindergarten classes next year which is difficult to estimate right now because we don't have strong or firm kindergarten numbers we would be able to um move a parah into
this position if we only had seven kindergarten classes which would make it budget neutral or cost neutral at kis Um, we would be looking for a 1.0 FTE grounds/custodial staff member. This is in part due to the
large amounts of time required to maintain the fields and the field maintenance is something that's not necessarily um a priority in terms of the school academically or even the lessons. But
the town relies on us for the field maintenance and upkeep. And that's currently being done by our in district staff because a lot of town and community organizations use the fields
and um so in order to keep up with the demands, KISS really needs this additional position um because it's it's coming at the expense of maintaining the building and making sure that the needs of the students in the classrooms are being met.
So, um, next slide. We promised a votable budget. So, we have included what it would look like if there was a 2.5% increase. Now, a 2.5 increase sounds good, right? But if you recall, level services was almost at 5% increase. So, we're looking at if we
were to go to a 2.5 increase, we would actually have to cut $362,436 from the level service budget. And so we asked our principles to anticipate what that would look like in terms of cuts. And again, um, if you go to the next
page, you'll see that the first thing we would reduce would be curriculum by 83,000. We would reduce, uh, two full-time general education teachers at KEES. We would not fill a PAR position at KISS.
And we would have a reduction of 1.0 Oft one full-time general education teacher at KISS and we would cut tech supplies and equipment by 14,000 approximately. We have already gone through with the principles as to what can be cut from
things. They have um we have scrubbed this budget. We have met more than once to go over uh and make sure that nothing has been um erroneously reported or requested. um and they are they cannot cut things any further. So that's why we
would have to look at these types of reductions. If you go to the next slide, you'll see what these kinds of reductions the impact would have on class sizes. Um, so the reduction would most likely, although we can't say for certain
because we don't know what the kindergarten exact numbers will be, but it would be likely that the reductions would occur in grade 1 and two, and you'd see the class sizes adjusted there. At KISS, um,
the reduction would be at grade four. >> Looks like we reduced two grades. Three and four done the seventh. >> Sixth grade. >> Sixth grade. >> Well, sixth grade currently has six teachers though.
>> Fourth. Yeah, six like they went down. >> In level service, it's listed as seven teachers. So it's it the updated version should say seven teachers in grade three, eight teachers in grade four, seven teachers in grade five,
>> seven teachers in grade six level. >> Yeah. >> Yes, please. So with the 2.5% increase the staff would be reduced in sixth grade at the level service
the previous uh chart a staff right now we currently we have eight third grade teachers but with the the class size going down to 155 for next year um the plan was to shift a staff member into sixth grade. So
>> rather than a shift, they that would be the eliminated position. >> Correct. >> Okay. Thank you for the clarification. >> Right. Because there's only six, >> right? Okay. That No, that totally makes sense. Thank you. So if we go to the next slide, you'll see uh the impact of larger class sizes
and the loss of student and teacher supports. If you go to level funded, um, we're looking at even further potential cuts. Uh, an FY27 level funded budget for Kingston Elementary School, um, after
offsets would be 15,596,84. This would require a cut of7, $752,356 to be cut from the level service budget. And so you would also be looking at in addition to
the cuts listed for 2.5 um an additional 4.7 FTE reduction in force of teaching staff. And if you go to the next page
you will see the impact on class sizes. Now again, if you're looking at the updated version, the numbers will be different than the previous version for KISS. Those numbers were updated today. So um
KES would be anticipated at class sizes of 23 24 for kindergarten, grade 1 21 22, grade 2 22 23 per class size. Whereas uh KISS uh grade 3 would be at 22 to 23, grade 4 21 22, grade 5 23 24
and grade six uh would be 25 26 for average class size. Next slide please. So, um, at this point you, um, you have, uh, an a a votable budget, and in your
packet, you'll also have language should the committee decide to vote a budget this evening. However, I I do caution that, um, there are a great number of estimates in the budget. Also, at this time, principles are here to discuss any capital plan pro
priorities that you may have um in the packet that you may want them to go over with you. Um and we're looking for you for our next steps in terms of uh what if anything you'd like to see. >> Thank you,
>> Genie. Um first of all, Sarah, thank you for responding to my email. I see that it was obviously in the middle of the presentation that we are estimating 70% circuit breaker. Um I think as we've seen throughout the um you know es and flows of circuit breaker
it's it's been at 75 recently. I don't suggest we ask Sarah to move any of that number. I think 70 was a good um number to estimate. Um I do have a question. What is the transportation reimbursement that we are anticipating for Kingston?
because we don't get we're not regionalized. So what if any >> transportation? >> Oh, this is for special education transportation. >> So so with the special education trans Yes, >> that clarifies that. Thank you. And um so that number also could be it it has
been more in the past for the special ed transportation, but >> I 50% is a good estimate. I believe that this was um we're going into our second year where we get transportation reimbursement. I'm just trying to pull up. We did we went back 10 years.
Transportation started to be reimbursed in FY21. Sorry. Um and it has gone as low as 57.76% and as high as 75%. But >> so 50% is a nice conservative estimate. >> These are conservative estimates. The 70
and 50. That's good news. Um I I just want to make a comment um going off what Dr. Pru just said. I don't um recommend that we vote any budget tonight. Um I think that these are numbers that we can present to the town in good faith that we've
Sarah's done the work. She's put together our budget presentation. Um this is where we're currently at. Um, I actually think we're in a much better position than we might have felt like we would have been at um, a year ago. Um,
these numbers don't scare me um, looking at them as first draft. I think that, um, there's going to be a lot of, um, things that are going to need to be discussed throughout the district, specifically with the Silver Lake budget, um, that will be reviewed next week and then Halifax comes in and kind of see where as a whole everything's
coming in at. I definitely do not recommend that we take a vote on these numbers tonight. Um they're palatable I think to you know um consider and um I think that once once the transparency is out to the public
that the schools are in under 5% which is the first time I think we've been under 5% in four four or five years now. So >> remember being under 5% and I've been on this committee for 11 years. Um, so, so I think for a first draft, this is this is better news than, um, I think
expected and I think it'll give the town something to work with as they um, work with the other departments. That's just my two cents. >> I agree. >> When is the time frame that we would have to >> So, this is the earliest we've ever reviewed the budget. >> Is that true? >> Um, yes. Um, and this is because of push
back from the town. Typically, we don't see the first draft until mid January and then >> by then it's um we're up against the state numbers which don't come out until the end of January, but the town's really been um aggressive because we have a bylaw that says that we should have been reviewing the budget by
November and we've never adhered to that >> ever. Um so, um >> we're getting closer. >> We're getting closer, but this is also um again, as Dr. through caution at the beginning. These are estimates um and we won't have any of the state figures until the end of um January. Okay, that
could swing us one way or the other, but I think that um we're in a good spot to have at least reviewed and kind of be able to see what's going on. So, and current kindergarten enrollment, if I'm not mistaken, is like 124 right now,
right? Or one, I'm sorry, >> 163. No, no, that's what is the anticipated, right? >> That's an average, >> right? That right. That's that's what's built in is 161 was built in, but but current numbers are like 124, right?
>> 151. >> Oh, it's higher. >> Last year, >> right? >> Can I just say that I'm never a fan of level funding ever. I think level funding in the school system
is never correct. level service, I understand, but level funding, and I've said this since day one, so people can say that all they want, and I get it with the talent, but you can't have level funding ever with the schools. You level service, I understand that. I can
I can kind of wrap my head around it, but these numbers are looking like, and I've done this for a very long time, these numbers are are palatable. I mean, again, we've seen some years where they're not. Um, you know, you never know who's going to walk into the district tomorrow. So, you know, it is
early. Like we say, this is the earliest we've seen it in a long time. And I'm really appreciative of doing this because I know how hard it is to estimate anything. I mean, we got this is FY27. We're still 25 right now. Um,
so, you know, there's so many things that come into it, but I think you've done a great job of of trying to find a way, but I will say that I will never vote level funding ever in my lifetime on this committee. So, just to let you know,
>> Sarah, I've asked um a couple of people now um if we're aware of what number might drive an override. And I don't know if there's if that's a fair question um to ask because it may be more of a dollar amount than a percentage, but do we know that two and a half% is that from the meeting that we
had with the board of selectman and the finance committee? Is that where that um recommendation came from? Just a reminder, >> it it was just a middle-of the road number >> as a target for something that >> might be votable.
>> No, I think I think that was a fair percentage to work with. >> Thank you. Thanks. Um would either of the principles like to speak to capital planning projects for just a rough overview. So
>> everybody can here. >> Flashards in the bathroom. >> All right. So, for KES, we have for um it's actually FY26 was the new chiller. Um which is our AC unit for half of our
building and um we hold we host ESY. So, that's why that's necessary. And that's um kind of been on its way out for a couple years now and has been kind of kicked down the road. But um a new K Cabota as well has been on there um just because we have a lot of landscaping and
um ours is about to um not be working. And then uh there's some repointing of masonry walls as needed based on that facilities assessment we did. I think that was two years ago. So there's just some um masonry work that needs to get done. And then if we look at um the
elevator hydro enhanced upgrade that was estimated in the next two to three years we had to get that done and that was from August 2024 and I believe that's a requirement. So that's a concern of mine that's for $55,000 that has to get done um in order for the elevator to be to
pass inspection. um larger capacity generators on that as well because it doesn't um when our apparel goes out as we saw I think was it last year or the year before the whole building is not up and running only certain places are so for instance our interior lights and our interior
classrooms in Sewing don't have lights they just might have like the emergency lights um and then you know we'd love to extend that parking lot so we can have more parking spaces in FY29 there so and then just continue to work on the building envelope but I think my biggest concern
is that elevator as well as uh the chiller if we're going to be hosting ESY. So, any questions? >> But Megan, I think this is a good time to thank the voters for approving the um temporary override for the 11% of the
KES roof to be replaced. I think that that's going to pay dividends that were not going to be paying for patchwork for something that needed to be done. >> So, that'll definitely help the building. >> So, 55,000. Cool. >> It helps us avoid any catastrophes. >> Great.
>> Thank you. Okay. Y >> at KIS, we have a couple of projects that are we're waiting for bids on. Um and those those date back a couple years. So, we have some funding for some bigger projects that we're we need to get a hold of before we move forward
with any other capital planning projects. Um so for 2627 for next year we felt that it was imperative to take care of the stuff that we have already been approved for we just need to uh procure the bidding appropriately and
take care of those big projects before we move forward with other projects. Um, so if we move through the 2728 projects, um, we have our our hydro tank, miscellaneous related items to our hydro tank, uh, miscellaneous HVAC repairs,
uh, cleaning our air ducts, which is something that we're looking to get into a cycle of doing to make sure that our air is um is clean. Um, and then a chiller based on the result of a building evaluation. And this is our to be determined from something we've
already we've been previously approved for funding to have the building uh the building uh to be evaluated for air conditioning needs at KS. So the chiller is kind of is pending
that evaluation and that's one of those bigger projects that we have already been approved for. It's just we need to get the bids for it. um 2829 similar to KEES where we put on here replacement of our generator. The
generator we had some difficulties with last year. Um it's it's up and running. There should be no problems for it, but it it's time to start looking at replacing the generator. Um the building and envelope repairs that are based on uh a study that was done back in
February of 24 um lists a number of repairs. And then continued roof work is uh slated for 2829. And then some other things, parking lot repairs uh in the future, a few few years down the line. And then
window and door sealant based on binding building envelope study also done in February. That same envelope study. >> That's a good question. But >> right around 29:30, isn't that when the roof would need to be replaced?
>> It already needs to be replaced. We just don't have the time. Was it because it's 25 years I thought was right around >> so by then >> maybe we've already needed repairs but it just >> it's not as bad as Yeah. >> keeps increasing their age limit.
>> I think that is something just to keep in mind for the committee though. >> It's not a full >> Yeah, we're continually patching the roof right now with minor repairs. But then you can't do the whole because God forbid you got your patch. So now you
can't have the photo roof prepared because God you had that piece repaired. >> Any other uh questions for Mr. MNA? >> It's true. >> Thank you. >> Thank you. >> Thank you. >> All right. Thank you very much to all of you. I know there's a lot of time and effort put into this and we really
appreciate it. And I agree with Jeanie. This is better than we expected and hopefully the estimated numbers will continue on track or better. >> Okay. Subcommittee reports, admin
review. We still have not have a meeting. >> We were we've been waiting on Halifax and their reorganization >> I believe on December 7th >> or 8th. >> Okay. So hopefully we will get that on
the books. Uh Pilgrim Area Collaborative, Sheila, >> can I steal this part? >> I'm so loud it doesn't really matter. But um so yeah, we actually had um our auditors come in and we had a clean a clean budget uh final version. We
actually, this meeting actually decided that we would make notes for for the committees to actually send over if you wanted them just so you could see them because the um secretary that takes the notes decided that it's hard to figure out what everybody needs. So, she
actually makes an actual um secondary. So, if anybody wants the notes after the fact, I can't send them to our meeting minutes if people want them after the fact, too. Um we amended the budget um at this time of the year. It's up and down because obviously report cards
haven't come out for first term. So, you don't know who's going to go out of district or in district. Um, we did talk about the surplus. There will be a little bit of surplus coming back. Um, I believe we were going to get about I think $8,000 I think back is what um I
know they're going to talk to Sarah about that. And then um you know obviously Kingston gets um the Silver Lake gets more but Silver Lake was about 25,000 but we got about 8,000 back from surplus. So um so that's good news. It's
always nice to get a little money back from the schools. So that was it. >> Great. Thank you. Okay. Union 31. >> We had a meeting on December 13th and all of the large presentations Jen
starting on call. So, thank you for joining. Um, we heard from um our curriculum coordinator, our director of student services as well as our um technology um director. So, we have been
advised of the um needs for the district going forward and um we will talk more about the shared cost budget in the next meeting. >> Great. Um are those presentations available on the district website? if
people wanted to watch them. >> The budget presentation, >> the one from the union 31 meeting. >> Yep. All of the recordings are are on the budget website under school committee meetings. >> Perfect. So, if anybody would like to take a look at those, you are welcome to do so. Uh negotiations.
We will be entering into negotiations this year with both our teachers union and our support staff, but we have not met yet. Budget advisory, we have been advised. facility oversight. Is there any new facility information?
Okay. And policy. Um we will start with the second reading of these policies that I will let the motion maker read. If somebody would like to make a motion to adopt these policies,
>> wave the second reading and um approve. >> Approve. >> Yep. >> Okay. >> The one that we held last month is not in there, right? >> No, those are okay. Those are under first reading. >> Thank you. >> Yeah. >> Uh I'll make a motion to wave the second reading and approve policies
A DDA ECAB. >> Oh, it's on. >> On. >> Can you hear me now? I would like to make a motion to wave the second reading and approve policies
A DA E C A B E FBA BA GB EC JJ E KBE KBG and KI >> friendly amendment. I just like to remove JJ E and KBE from that as they um
still have not been moved forward with the first reading. All right. Is there a second? >> I'll second those. >> Okay. All in favor? >> I >> I. >> Excellent. Okay. Now we can come back to the policies that we had set aside at
our last meeting and not moved forward with. >> Excuse me. >> I would be willing to um move policy KB. >> Excuse me. KBG. Let me just double check that I'm looking at the right one. >> KBE. You're right. >> Okay. regarding the 501c3 status, right?
>> Yes. >> I would make a motion that we approve and wave the first reading of policy KBE. >> Is there a second? >> Second. >> All in favor? >> I >> I. >> Okay. >> And then I would recommend that we
not um review policy JJ. This is the one that would um disrupt both the KF as well as the PTO from fundraising with the boosteron and the fundra fund. So, we have to comply with the law regardless. So, I I wouldn't want to do
anything that um inhibits our parent teacher groups from fundraising and I don't think that they do anything that's um forcing anyone to participate. >> I agree with that. >> Feelings on that.
>> So, is your motion to >> I just had a question, Genie. I'm sure at the association of school committee did that come up at all as far as like was it an interpretation issue or >> not I didn't sit through any of the presentations so I didn't see that this
was something that was discussed um my conversation with Jason Frasier was that these are all MASC um recommended policies um meaning they come from Mass General Law so you know student groups aren't parent teacher groups aren't allowed to bribe children
to partic participate with fundraiser. It It's almost like you can't pay a teacher $20 to get a better grade if you would, you know. So, it it's kind of saying they don't they want it to be more equitable for students to be able to fund raise. So, if a family feels
like they have to participate in something for their child to get rewarded or get extra recess or something, that's I think the purpose behind the policy. My opinion is as it's written, it would prevent um friendly classroom
participation contests. Um things that our volunteers spend hours in the hallway decorating the billboard so that the kids can come in and see, you know, the ice cream scoops or, you know, the balloons moving or something. So, I just think that as it's written, it would um
preclude that kind of fundraising that right now is not in our school budget. So, um, all of our fundra all of our field trips, all of our, um, teacher appreciation events, um, they're not fundraising, you know, so that we can have, you know, um, things that are not
equitable for all students, if you would. So, everything they're fundraising for is for all of our students and our teachers. They're not fundraising for us to have, you know, Teslas or anything. >> No, I understand the intent. I just think there's some unintended
consequences that just haven't been considered. >> I think I I agree that the intent is intent is correct, but it's >> too limiting in the way it's written. >> It feels restrictive the way that it's written. >> Agreed. >> Okay. So, is your motion that we do not move forward with policy JG to clarify?
>> Yes. Okay. >> And and I mean like Dr. Dr. P can always update us if something comes back that you know for instance say someone files a complaint and says that their child is being unfairly targeted because they don't participate in a fundraiser if you would that would be something that I
think could be addressed at that point. I think that by passing this policy it would prevent those two organizations specifically from being able to um fundra um as they do now. I would just like to point out that a key point of this was the fact that a permit does
need to be obtained for any kind of raffles that is specifically outlined in mass general law. So that is something whether or not we pass this policy that is the law. So >> and >> to make that clear that doesn't change.
>> I believe I believe that at least when I was on >> 1 C3 is the we passed that one. >> Yeah. Um when I was on the PTO, we did obtain raffle permits for like the holiday fest and things like that when they're selling the um raffle permits. That's something that goes through the town clerk's office to purchase the
annual permit. Um as well as booster organizations are required to do >> Can I ask how this affects us if Halifax Plimpmpton and Silver Lake say yes to this? It doesn't affect us. >> It just doesn't it wouldn't be listed under a Kingston policy. For instance, Kingston has a policy that's on if when
you go to the SLRSD website and you go to policies, some might say Kingston only or Halifax only. This just wouldn't be listed under a Kingston policy. >> Okay. >> Okay. So, we do have a motion on the table to not move forward with this. Is there a second? >> Second. >> Okay. All in favor?
>> I >> I >> Okay. And to be honest, I'm not even sure we need to vote that necessarily. It's just >> because it's up for review. >> Yeah. Okay. And technology which I don't believe we have any additional information with that. Other matters
unforeseen at time of posting. I don't believe anyone has anything to Okay, perfect. Do we have a motion to adjurnn? >> Happy holidays to you. >> Make a motion to adjurnn. >> Is there a second? >> Second. >> Sheila Vaughn? >> Yes. >> Jennifer Crouchin?
>> Yes. >> Jesse Keith? >> Yes. >> Jeannie Coleman? >> Yes. >> And I am a yes. Thank you very much. Happy holidays everybody. and we will see you in 2026. >> Happy holidays. >> I know. I'm looking for a motion and you're over there.