--------- This meeting is being recorded. Anyone intending to make an audio or video recording of this meeting should notify the chair at this time. Uh roll call. Uh attendance. Joe Cunningham here.
Missy Bon here. Morning here. I think she emailed them out to everybody. Does anybody want to make a motion? I'll make a motion to approve the August 4th meeting. I will second. All in favor?
I um since we have somebody, do you want to go out of order? So, we do the 300 first. Yeah, absolutely. And then I have something. Um so, I have a couple of things. Mike's here tonight, too. Um
Okay. So, I got an email the other day. They're they're wondering if they can set up a merchandise table at agricultural fair share. Just a table. That's not through me. So I don't know. They would have to reach out to the agricultural commission. Okay. Which I sit on. So I'm happy to
Could you do that for me? Thank you. Which is this Sunday. Um so that was the easy one. Uh then there's Mike Sonatra is here today for old day to try to lock down some dates at W Street. Mike, you want to take it?
Um, so thank you for having me on a short notice. I apologize. Just got a little bit couple of things going on. Um, so I'm on I'm here on behalf of the Kingston 300 committee. Um, part of one of the different functions
that we're going to do throughout the year next year. One of them is called the overall day. And back in the old days, I put the book together. And this the reason why I'm here today is I'd like to secure a date if it's possible. Um, one of the things that they did in
the the olden days was they had like the old fashioned like carnival type stuffle race uh tanks stuff like that. Um I'm on part of a uh committee along with
good handle of other people um to put together this particular function and the location that we would like to have it would be at Brazil. Um reason we say result field is because we can have it all in one particular area
different stations set up different locations and it's a perfect location to have it. Um, I know as being doing what I do, uh, I know there's an issue with parking, an issue with police details. I am looking to push to have at least two
police details. Um, and then what would happen is they would have one at the top of the hill funneling people in, another one making sure that plan, and then at the end of the night, those two would be up at the top of the hill and they would funnel everybody out.
No issues been no concern that along with the you know the ship ship guys coming down looking to do a 3 to four hour uh period. We don't have time set but it's towards the evening time.
Part of what we're looking to do is also a at the end of the night last hour of the 3 or 4 hour period have a fireworks display. I already spoke with the fire chief,
spoke with um John Harland, spoke with a couple other people. We will also be having fire details for that particular function if you guys are okay with allowing us to have this particular thing. Kind of what I was looking to do is have it having it go down go into
maybe into the sunset. Maybe utilize the lights for like maybe a half hour or so and then towards the end of the night kind of shove the lights off, have this big fireworks display and then have everybody exit. And that's the the end of the
um just trying I'm just going to try and address a couple of concerns that I'm sure uh quarter parties bathrooms. Um I'm looking to maybe have maybe two or three quarter parties on one end of the field if we could allow have the
bathrooms open for the session stand so we have bathrooms on either end so we wouldn't have people fighting and waiting and making a mess of either side of the uh So usage um a couple police detail, a couple quiet detail.
Um and I have two dates that we would like to secure. It's in September of next year. Uh the first one is the 19th and the other one is the 26th. One would be the actual date, the other would be an alternative date should it be some sort
of horrible weather or vote on whatever they may be. I will be the liazison to work with KYO to make sure that there are no functions happen day. Um but I think it would be a fantastic
thing for the uh town community along with all the other stuff that we have going on along with the parades um tours of the old houses and stuff like that. Um, I think it's a great thing for us now.
And I think that's pretty much the gist of what we have set up. We do have a bunch of rice food. We're not cooking any food that we may need to authorize food trucks come down
there so that we have the availability for um food for people come down. If it is going to be the evening time, we have people um uh about during the time. Hey Mike, I'm gonna have to stop you for
one second. It seems like our thing is not correctly recording. Hey too. Sorry about I don't I have no problem saying but I don't see that
reason it's everybody but we don't And then the only other thing That is liability whatever you choose to do from them.
So we had to scale back on something. So I know that there's some concern far. Yeah. Because we're selfinsured. So basically, yes. So there are certain things that we're not supposed to do. Um I'm not sure if we're a town entity,
but you're on town property. We are on town property. That would be the only that would be the only thing. The insurance policy that I'm going to go I mean require policy. I also do I can do the same thing I did with the software where I get an insurance policy
that covers you might not. I mean it's the 300 town. It's more that the insurance company approves whatever we choose to do. Um I don't think we need another insurance policy. So for example like we used to do those huge blow up slides. We can't
do those anymore. We can't do the dun. So just some of those just whatever we decide to do I would probably probably want to. Could we think about I know you request your backs against the law
kind of we make a motion to secure the date for him so that could at least get down and then you know pending all the approvals. Yeah. I mean I think that's once I mean like like I said some of the
stuff I have onelegged tips. Yeah. tank tank might be too cold or um a home run derby. Um the cornhole tournament maybe pony rides, you know, depending on that. Um some various games and then some of the
stuff that they would give as prizes would be some of the swag swag that would be prizes, hats, shirts, whatever. And then if it turns out that I say, "Hey, you know what? We came up with these things that we like to do and we
approach people do whatever whatever it may be they say no you can't do this one you can't do this so be it I mean I'm not going to bother with that but I know all of those things I think it's fine it's just when you bring in outside equipment like you said like the dunk tank or something that's the thing that
we were told we couldn't do and we have the safety we couldn't do yeah but yeah you could definitely do that like you said Joe secure the date with final details and just uh you know hold the date and then
to finalize everything moving forward. Yeah. Like to make a motion or is there any other questions? No, you said 16th and 24th 196 26 my board. So
kind of close. So, I made a motion to um approve the 19th with the rain of the 26 of September of that's what I was just making sure. 14 home. What are you talking
the old home day that is down at pending um a check and second? All in favor? I Um,
I don't know if I can bring this up now for that, but I just wanted to a thank everybody for the uh fantastic turnout for the battle and badges that we had. Um, I couldn't have imagined it going any
better than it actually did with the amount of we had roughly 27 soft ranging from Chelsea to Milton to uh Boston and I had state teams that wanted to come down
play. Um so with that um two things one I don't know let's see where maybe the date for next year if it's okay and then two I would like to put a
bug in your ear we'd like to give back um I appreciate everything you did Pat and everybody Joe I appreciate the uh primary leaders that came down volunteering
It made my life 200% easier and I hope that it was loved as would have been actually it should have been cleaner than something. Um, and that's and that that's my goal every year. I don't care if I have to stay until 12:00 midnight. My goal is to make sure that I leave
something better than the way I've walked through. Um, my thing is I'd like to do it on a regular basis on the first Saturday of August. That shouldn't be a problem. I mean, I'll fill up paper requests. I'll do the same thing that I
normally do. But I'd like to kind of secure that now so I can put it out. Want to approve that, you can do that. And then you can just submit the request in with date too like you did before. So that Yeah, it's before the fall.
Yeah. I mean, and again, I'd be the leazison would Saturday. Yeah, you guys should make a motion and then Mike, you can just talk to me and we can fill out um I knew you were writing.
She's doing the meeting minutes. Yes. I make a motion to approve pending paperwork that needs to be filed um Saturday, August 1st with an alternate date of the second that motion.
All in favor? I I So, and again, I would like you guys to maybe come up with something maybe uh not tuition, but you know, scholarship
scholarship from people that are unable to participate in some of the camps or whatever. We get a lot of requests. I would like to um and I already talked to the guys. We just have to um but part of my thing is I get back with that along with something of KY. So I say these two
entities were the biggest part of making this making this happen. And I like I said I I have people already they wanted like two or three day like 20 days and they wanted to stay a festival.
I I have a hard enough time with one day and that's it. That's that's enough. That's too big. It always it gets it but it's so much fun because I do the 12 hours. You do the police one hour and then tomorrow is the fire. So police heckle the fire. Yeah. And then fires and fire takes off and
then they heckle the police and then and then who's out people, you know, tomorrow. Yeah. So I do appreciate that and I said, uh, anything that you guys can think of, I I really just the only thing I can think of off the top of my head is, uh, scholarships and then maybe
equipment for my ESO or something along those lines. I always love my scholarship. I I I'm a firm believer in the scholarship part. Um, and I when I if I do do the scholarship route and if I do do the scholarship, uh, we
do do the scholarship route, I would like to just have the FOP make that donation. You guys decide because I think you guys are going to know the people that need it the most rather than me looking at an application and not really know their background, whatever.
You have a more intimate um, relationship with them as opposed to so that's the only thing I ask. Um next meeting that we have I'm going to see if I can x amount of dollars
the average scholarship or per person need that work out that that would be great. I mean a lump sum whatever you guys want to do and then we would just use it towards um for scholarships. Yeah.
I mean, like I said, I just want to make sure that it does build scholarship. Yeah. So, we have a scholarship kind of financial aid donation fund people. So, we can go right into that and then that money is not used for the request that we get in the summertime or 12th year
and they fill out a scholarship aid form. It's pretty generic. It's we don't ask a tremendous amount of detail, but there are specific things that can indicate that they're absolutely I would love that. That would make that would make this whole work
everything. Awesome. That's it. Thank you very much. I appreciate your time. I'm sorry the like I said short notice. I uh like I said we had some funny things going on last couple. So I appreciate Thank you. Thanks for all you do for the
community. Thank you. Do you have anything else on the 300th? Oh, that's so one other thing on the 300th and then if you are all right with us switching to the athletic complex because we've got John Crawford from KYO on on hold if he's available. Um the
also for the 300th Ga Morsy had reached they're going to be doing an ornament for um and they went to community building on that. So I did send her a few pictures that I have. So, I'm not sure what quality they are. And I also asked her to reach out to Nick um our archist to see if he had any better
pictures. So, I thought that was pretty cool. But that was all I had. John, if you're available and you want to join now. Uh yeah. How's everybody doing? Um it's John Craw from KYsO.
Can you guys hear me? I can. Okay. I'm down here at the beautiful old Pachchinsky Forest Complex. So, if I go out um just let me know. Great. So, we're just doing our kind of KYO updates. Um and then I'll do
property updates. So, if you have any updates for fall sports updates that you want to share with the rec commission? Yep, I do. I'm just pulling up my notes. Um, as far as fall sports, fall sports are in full swing. Um, complex is pretty
much full every night. Uh, it's been smooth sailing so far except uh for you know, the things you're already aware about some irrigation things and uh some of the and you know, one of the sports locking some gates and things like that. Um, other than that, everything's been
pretty smooth sailing. Um, one of the things we were down here Saturday night and one of the things I was talking to football about, um, was, you know, with these night games, um, I wanted to ask what the
possibility was or get the ball rolling about possibly putting a light outside the snack shack. Um, at night it's pretty dark and it would kind of kill the need for those guys and and I guess anybody else who's down here later into the night from having to turn
on B4 for light. Um, which is what we had to do on Saturday night, but um, I mean, we can talk about that offline, but I just kind of wanted to put that on the table, the possibility of that. Um, John, can I just interrupt you about that? So, you saying you had to turn
four lights on so that you could see the concession stand area as it got darker because it was dark around the building. Is that correct? Yeah. Okay. So, yeah. So, if we could get some kind of lighting out there, there should We did. I thought there was lights, too, but I guess there wasn't. When I was talking
to uh the shack uh shack representative, we kind of walked around and I I thought there were lights, but um I guess there's not nothing on the eaves, John. You know, Pat, I looked unless I'm missing them. Um and I can walk back
over and look now in the daylight, but I didn't see anything. Okay. Yeah, it might be easy enough to even install some kind of solar lights up as well that they would just come on automatically um when it started to get dark. So, I can look into that for sure.
I appreciate it. Um we had our 2025 golf tournament, our annual golf tournament at the Halifax Country Club. Bear with me. Trains going by. [Laughter] I'm taking part in Kingston fall. So,
I'm down here with my sons. Um, so that went well. It was smooth. I think, you know, the numbers aren't all the way, you know, we don't have all the numbers just yet. We're still kind of paying out um some bills and things like that, but I think we might have raised gross and profited the most we've ever
um I guess in my time and and some of the other volunteers that helped out this year had, you know, similar feedback. Um, so I once I get those numbers and I I'll be able to officially say, you know, it was our best year yet. So already
looking forward to next year, we're going to try to move the date um to an earlier time in the in the summer um maybe late spring, early summer to try to get out in front of all those other tournaments that um kick off during those times. This year was was
challenging trying to get donations and sponsorships and volunteers because uh and even even players like we sold out forums wise, but um it was tough. Uh we made a good push at the end, but it it was tough because everybody's already tapped out and everybody's already been
in several tournaments. Um and then the high school soccer went and put one on about three weeks before we did at the Halifax Country Club and many of the folks that were going to play in ours thought they did already. So, we're going to try to get out in front of it um next year by moving the date.
And my last thing, pull my notes back up. My last thing, oh, excuse me. I have one more thing from that tournament soup. And I think you're on the email chain. It was five personal plates for Opinsky um that were given off his RA raffles.
Um I I think Colin McGonagal is going to pick them up from Sonorama and drop them off to you. I don't I'm not entirely sure of the process from here, but um and yeah, at some point for installation. Are those the those are the parking
signs? So take down the old the other ones and put in the new put up the new ones. Yeah, that was my that was my uh part B of that. Uh I know there's some still down here that have to be from years before. So yeah, remove remove those
ones and put up the new ones. Um and there's a total of five of them. Okay. So Pat Pat will work with me in the facilities department to do that. Yeah. So they do a raffle and you do raffle. Hey, John. I've uh I've already been in touch with Carla. When she picks them up on Wednesday, I'm going to meet
up with her and I'll drop them off with the facilities department with uh the names of who has to come down and who's going up. Okay. Yes. Solid. Appreciate that. We uh we also, this is not related really, but we also were able to secure a few for
KIS um and raffle those off too, and those went like hot cakes. So, um like I said, just closing out that tournament. It was a good year. Uh, with that said, the last thing I have is we still have a
vice president volunteer spot on KYSO on the streets. Um, I shared that around, Sue, if it's okay, I I'll email you tomorrow and would you possibly share that out with your mass email list. Um, I'd love to try to get somebody uh
getting into the spring season. Um, is kind of my goal. So, if if that's okay, I'll I'll email that over to you tomorrow if you could. Yeah, absolutely. I can get that out for you right away. Solid. And that's all I got, guys. Thank you very much. Thank you, John. And just a couple updates if you want to
stay on, John, if you're able to, just from our our end. Um, Turk Management, um, the TUR contractor did a fertilization application. I think it was either last week or the week before. Oh, train's coming back. um last week or the week before uh they have I think one or two more applications that they'll do
uh regarding the irrigation and the well update. Some good news on irrigation. Some of the clog problem and the pressure problem was found. Um had part of it to do with the area by the well shed. Uh there there was quite a bit of clog. So they repaired some of
that. Some of that is going to cause problems unfortunately down the road to the rest of the system because we have more pressure coming in. and it's going to clog some of the heads inadvertently. So Pat, thanks for sending that information along. The irrigation contractor was able to get over there and repair those two and they'll replace those valve boxes or the valve areas as
soon as the hearts come in. Um, so we might see a little more of that. So John, just heads up, whoever's out there, if you guys can just keep me informed. Um, but some of the the heads might get clogged and they may get stuck like happened on B1. Um, just because the system's now pushing some of that
junk through that has been stuck in the system. Um there is a concern that there's could be another big amount of you know area that's still clogged. Um but we won't know where that until it just continues to go on. I have to talk to the irrigation contractor a
little bit more about that. Um so we're just cutting through those things because the well the pumps are working so well. So that's going to happen a little bit more. Um and then the mowing contractors back to Thursday. So they've been doing Thursdays and um that seems to be going well and
That's really all I have. Round mowing. Yeah. Um he usually goes right through November until the end towards the end of the seasons. Um yeah, for the cold I don't know if he does it for the cold start here. It's like I think it's in November. He may slow down. So if you
guys see the growth is slowing a little bit, let me know and we'll cancel a mowing if we don't need to do it. But sometimes it even grows faster if it's cool tonight. So it depends. So just let me know. Hey uh Sue. Um, sorry, one last thing.
Silver Lake Youth Football requested if at all possible that the mowing contract start on Rizzo when he comes down on those Thursday days. Um, I guess they're trying to line their field for for the
weekend on Thursdays. I guess that's the only availability that their folks have. So, I I told them I'd pass that on if it's doable or not, but I just wanted to uh You brought up mowing and it reminded me. So, thanks. Yeah, I can reach out to the contractor. I know that they were lining on Fridays.
That's why we were doing Thursdays for them. But, um so they're doing they need to do Thursdays uh now instead. Is that what you're saying, John? um their folks their folks are only available to do it on Thursdays because you know he's a firefighter so
on and so forth and everything revolves around football if you didn't know. So yeah so I will make sure that uh I'll reach out to him tomorrow and then I'll get back to you and let you know. Thank you. The other thing is um just I don't know if you want to touch base on the sign
advertising um with regarding um yeah there's still there's still some discussions and some confusion on what we need to do on our end so we're working through that. Okay. And then the overall sign advertising I know um Lisa's not doing
it anymore. So just moving forward, whatever we need to figure out, John, over the fall and winter to have that continue on, if that's something that you guys want to do and how we can work together to continue to make that happen. Yeah, Alisa uh stepped down and that's
something that, you know, I'll take over um until we can get, you know, more volunteers in. Um, you know, I it instead of seeing that program go away, I think we had a lot of good ideas in the spring on how to make it better um and get buyin from the sports group so
they support it. So, uh, we can continue talking about that all winter, but I'll take over. I'll be the point man for the sign program. Um, I don't know if maybe you have the spreadsheet or lease does. I I've reached out to her a few times when she's traveling a ton. Um, but I
can reach out to you tomorrow about it. Sure. Yeah, I have an update one. I usually give it to her and then she just double checks and make sure it's the same. But I can I can send you out um what I have for now for this year. Okay. Appreciate it. Yep.
Anything else? You guys have any questions for I think we're good, John. Unless you have anything else. I don't. Thank you very much, guys. We'll see you soon. Thanks, John. Why don't we stay in the same go right to speech?
Sure. We'll work our way back up. Sure. Um, so just Grace Beach Park, the staff end of season updates. We had our staff gathering about to bring Blitz down. Um, and we did, um, we always ask, you know, what worked really well, what were some of the challenges, and this year they were much
more formative than last year, which was great because a lot of them this was their second year. So, it was nice to have their feedback and their conversation. There are a great group of people down there. They're really, they show up when they're supposed to show up. They do their job. And um they really care about the property. You can tell because they had a lot of feedback.
One of the great ones was a pool. Was it a pool? Is that what he said? One of the staff. I'm like, "There's a beach right there." And he's like, "I know, but we get really hot." So, it was great because it was again just conversation. It was just a cute conversation. Um you know, just we were asking for ideas and they gave us like really good ones and we were
like, "Okay, anything else?" And I think that was just like let's move on. But it was great. It wasn't that. No, no, it wasn't that. Um, but again, I'm sure I'd be the right on. Yeah, they offered um they offered some great suggestions about equipment that
they could use that would be more help for them to do some of the tasks that we asked them to do during their shifts. Um, they did have some problems with some of our w programs down there and people coming in. So, that's something that we have to manage a little bit better on our end for next year, come up with a different plan. Um, they did talk
about a day pass, which as you know is kind of still challenging for that. Um, but And then one of the other ideas is that well the parking lot never seems to be 100% full unless it's a special event or things like that. So another idea was then should we increase the number of
non-resident stickers for then because that would also bring in a lot more money revenue because if we increase non-resident stickers right now it's 200 the parking lot's not full. We increased it to even four no 400 that's another 200 that's another 24.
Would that impact on on nights when we do have an event though? Not really because the event is open to everybody anyway. So, and again, we don't have to decide right now, but that was just one feedback. So, the the day pass is still, you know, coming up, but it's just a
challenge of trying to figure it out from a monetary perspective how to manage that. How do you get them registered? How do you get all the information? Because, you know, they're they're kids down there. They're great, but it's still trying to figure out what's the and there's no Wi-Fi really that's consistent down there. So that's a challenge even if we tried to have
them do it online. Um so there's there's those components to it. So one of the other ideas was you know could we increase the non-residents. I think the problem is it's more the people that are visiting from out of town. I mean out of state you know they come here and they see that property and then they want to
come in which to be honest with you in past years that's where we've had more challenges because they're not as vested in the property and they're not as respectful and as considerate of the property. So, is that something we really want to get into or the non-residents are are great because they
really appreciate the fact that they places. So, just something to think about. But that was really good as far as the overall park. They they did a great job. We had another person helping out with the schedule this year. So, that was helpful. Deb on um our department was huge this year with a lot
of the special events. She's been really kind of the point person down there and also connected to the staff a little bit more and super busy here down there. So overall, I mean, I don't want to see if you have any other Yeah. No, I thought I thought it was great to have that.
Yeah. No, I think it was great. It was great not to have that schedule. So, I was And I mean, anyone that worked out there this year was we had no it was great. I think we had one fallen
sick time. Good good group of people. Um we have had a couple of vandalism things down there. Not recently, but around Labor Day um weekend and shortly after we had some vandalism in the restroom. We had to close the restroom
down for a little bit. Had some graffiti on some of the picnic tables out front of the restroom building and then the kayak rack sign um was torn off or something. It's been replaced and put back up. Um but so we've had a couple of things and again without the security
cameras down there it's just becomes a challenge in judge of the police department and even you know if they have the opportunity to get out don't always but then just because some people said sometimes people couldn't walk to a restaurant so then then they can stay
open. Um so just some challenges like that but overall that's the only thing we've had more recently. Uh the restroom closing, just in case people are asking, projected time frame is usually the middle to the end of October. It really just depends on the weather. Once it starts getting cold, we have to shut it down. Uh the facilities department is
going to be working with me on coordinating painting it inside of the bathroom and then staining some of the wood pieces um on the back side, that whole um component back there. So, they'll be doing that sometime this month uh or end of October.
And um the access mat will be removed probably within the next couple of weeks. We used to put it down a little bit while the weather's warmer, but it's getting a little chillier. So we'll probably work on that. And then um the other issue that we have and it's something we need to work on hopefully
this fall and winter if we can is that fragmitees grass is really growing into the of the beach. So it's really starting to kind of come in and get a little bit more. Um so it just becomes really challenging because it's the whole conservation issue. So we have to manage that and come up with funds. You
can't just go in can dig it out but it becomes really challenging to dig it out. Um you can't really use any chemicals down. That's the biggest complaint that people have overall probably the music nights were great. We had a couple of cancellations. Farmers markets have been great. So
we have one more left. The last one is October 2nd. I believe the last one of the year is October 3rd, right? October 5th. October 5th is the last farmers market.
Uh so that's it. Beach. Any questions on that? No, I Well, I do have one question. If facilities has time, which is, you know, standard crazy thing, the doors on the shed where we keep the
broken. So they can't lift. Yeah. Like the little clips that you push in and down to secure the door aren't working. So they go a big deal while we're down there. But the Y
and then when they're staining that back area with the the pillars and everything, maybe they have some extra stain they want to overhang things. What are those called? Little houses, the little pavilions,
pavilions, whatever they're called. Um, I don't think they've been seen in a while. They're in really good shape still. But yeah, I can check because also I know Rob's been working with students service.
Yeah, that's one person. She did that one woman by herself. if they if they can. Okay, I'll mention that. Um, do you want to set up an email to um
before a certain date? Yeah, I will. It's usually in the middle of October. We kind of do it by but um and we never did get nobody because that rack sign went in after most of the fires were there. Yeah. So, I didn't unfortunately get anybody's contact information this year. So, we
have to that next year. Um, but I can try to send that out. I probably won't do it until the beginning of October. I think it's usually like mid October because sometimes we get warmer days. Yeah. Yeah. Actually, that's probably Yeah. Yeah.
Yeah. I think that makes sense. Okay. And then for here, um, this year it was the first full year we did, um, we able to utilize the cooling systems. They worked great, uh, in here for the building for the hot days that we had. Um, you know, they're not air
conditioned, so the place never gets freezing cold, but it gets safe. So, we're able to have everybody in here. So, that was good. And then the bleachers that were broken due to the trees that um fell down during the storm last year, the year before, those have been purchased and we have them in house. Um so facilities is going to
start working on that. And I've asked them to also trim back some of the trees on side there kind of along that feature area. Um so that will happen this fall as well. Uh I think that's kind of it of this property.
Um just general updates, town administrator updates. Um I think everybody's aware and if you're not uh our town administrator has uh resigned. Um he's going to Fair Hazen and um they just appointed I believe an interim town
administrator that will be starting soon and then me and Keith will be working together um for that transition which I think is and you probably know more than I do missy that expected like a couple of weeks before that end of September.
is when he'll be gone and then the interim will be in place and then I don't know if you want to speak on the process but the board selectman is has plans for that. Yeah. So the interm is actually the one that's currently at so it's a little bit of a swap. So
they'll help each other out in their different locations. Um we have a formed to hire for the next day. So thoughts on things and they did have Yeah. So Eric phone did
come to a department head meeting and did ask for feedback from um department heads which was nice to ask for um what we thought worked well and what things thought they might need and what was most important as far as management goes which that's never
happened before so that first um I don't know I've never been on one but they're not using a um we're not using right We're not hiring outside agencies.
I think everyone's thoughts on it is to not rush the process, but we don't want and the interm is a former county minister, county manager or someone. He's retired and so just kind of just goes to different communities to and
then in shorter periods of time. So, he's got a lot of experience which will be nice especially this time of year. Yeah. So, that's the scoop on that. And then budget planning fiscal year 27. We talked about that a little bit at the last meeting. Um for capital projects,
we did do our five-year capital plan which I think I sent to everybody um and I didn't let you know. And then um you did I think you did and then and so our updates um I did reach out to um community preservation committee in
regarding the dates and so their dates that they've given out uh the project assessment is due October 18th. Then they will review it on November 6th. Then the application is due December 18th and then they'll review applications on the 8th of January. And
then um they'll have a vote for on February 5th. So, I'll have to have our assessment in for the playground uh basketball court and tennis court down at Grace Beach. I've already met with engineer who's worked with us on other projects who helped us out with that one. He's going to put a help put an
general interim proposal together. Um I it's not needed for the assessment, but I'll give it the information if I have it in time, but we'll have it definitely for the application process moving forward. Um he's going to let me know whether we he thinks it needs to be a full rehab. the year. Um, but it may not
be. So, it might be a little bit less than anticipated. So, but I'll know more about that. Yeah, a lot of people have made comments on that. So, which is nice. Yeah. So, yeah. So, it would be nice to get that other one done for sure. Um, and then
the AED donation. So, we received a donation from the district attorney's office um um through the police department, which was great. So, our police department coordinated an AED that we will be installing down at Green Park. Um, and we also had purchased
another one in the inter room with all that was happening. So, we have we'll have an extra one here which is great. Um, we might install it down here in the lower because we only have one upstairs. Um, and then have it extra either way. Um, we also received a cabinet of the
Naran. Um, that's another process that goes hand in hand and they'll do some training with all of that. So, we're just going to kind of determine where to put that in this building. Um, or how we want to manage that, support that. So, maybe attorney.
So, chief and I just take our pictures the DA office. Um, what happens? Yeah. Yeah. Yeah. So, that was kind of funny. But, uh, so that was great and very, very much appreciated. So, that's kind of all I have on my general
updates. Any questions on that? Who checks the we usually it's the fire department and I want to say I don't know if it's before they go out or at the end of the year. I'll double check. Um but usually
they they have been servicing them for us. So I have to double check now. It's new. All the other ones we purchased too. So I would imagine they would for the new ones. What was it? I think they were just done. Yeah. I think it's once a year. I feel like it's done once a year before they go back out and it's even
functional test, battery test. Yeah. The pads and all of that stuff. So, uh Yeah. Yeah. And then we're still trying to determine where to put it down at Great Beach. We were going to put it closest to the shed where a lot of people play tennis there, but we're just trying to
figure that out with Yeah. how to mount it, where to put it. So, it's um There'll be air tags on it. So, um, put a sign on the front of the shed and then like put it on the back
like a I think they were planning trying to put it on the side. Yeah. Of the shed like right there with the tendon where the Yeah. decking is. Yeah. Um, but if you go down there and you have a better spot and you're saying that shouldn't even go in that location,
then let us know. It's not really no lights over there. I feel like kind of brings people over. Yeah. So, so that was great. Very appreciative for that donation. Um, just
fall program updates. There are a ton of programs going on. Um, we're starting our book and treat planning that's tenatively set for October 24th. So, I've got a meeting with Donald Cologn. um about that. I know he's short staffed. He has a few people that positions that are open. So, we might
just have it be together but separate so that he can kind of manage and oversee down here if that's easier for him because he already knows what he does down here. And then we might just manage the upstairs part of it. And so it'll just be, you know, a program that we'll still do together but separate because of just the short time frame of
everything like that. So, we're working on those details. Um, as far as some of the programs we have, um, there's a lot. We have art club, babysitter safety training, play club, creative STEM workshop, uh, Tracy's dances, drawing
club, home alone. We did an inter interpretive walks at Blackwater Memorial Forest with um, conservation who got a lot of people that went. I haven't talked to him since then. Did you go? I went Thursday. Yeah, it was great. Oh, good. Yeah, I know. I wish I could have gone, but I wasn't able to.
There were a lot of Yeah, that's great. Really? Yeah. Nice. Yeah, I'm looking forward to actually just seeing what all they did down there. Um there's a kids taekwond do that starts this week. Um Kingston Police Department is presenting citizens
police academy, youth track program, art fun, embroidery and needle point, knit a hat with a loom, let's get sewing, math club. Um what else? Everything. Minecraft technology. relax were coordinating um partnership
with the lacrosse ball skills clinic. They had over 50 kids signed up which was awesome. Very unexpected. They didn't expect that. So that was good. Line dancing. She's doing two programs again. We started a preschool program called Me and My Mini that started yesterday. It's a music and movement program. U men's basketball, a regular
pickle ball, soccer stars, star creations, tumbling, a volleyball, and then our yoga program and Pilates program. um are starting up too. So they mostly started last some of them started last week and start some of them are starting this week. So there's a lot
going on which is exciting to have everybody back in. Plus all the scout troops are coming back to have meetings in the different buildings here and at the school. So a lot of lot of moving parts going so that's great.
Talk about consent. I have did panel down at the complex and we did hang boxes. Oh great box as well. Oh, yeah. Because who did KY donate them or how did they get those? I think it was an even spell project some point.
They built them and then I think a couple of them fell off and then they just know when they had to go up and change the lights. That's what it was. They had taken down and they never put them back up. Great. So, next meeting October 6th. October.
Well, can everybody do October? Can everybody do? That's why I had to get to it fast because I knew that was only Brandy will not be here. She'll be on vacation. So, I might need a minute. October. Brandy will be on vacation. Oh, yeah. Yeah. This one was unexpected.
This one kind of came up last minute after we changed the date on the good. Good. See, I'm sure it's fine. Pat, you want to make a motion? I would love to make a motion, Joe. I'd like to
make a motion to journ. Oh, thank all in favor. Bye. Bye. Bye. Part: 2
Okay. Now, seeing that it's six o'clock, I'll call the wage and personnel meeting to order. Um, the uh uh Lorraine is not with us this evening. Derek has joined us online. Um, and uh, what I'll do is just jump around a little bit on the
agenda since um, we are hopefully Keith, let's give him the opportunity to come in. If not, Tina will handle it, but uh, we will jump around a little bit. So, uh, the meeting is being recorded by Zoom. Anyone intending to make an audio or video recording of this meeting should notify the chair at this time.
Items may be taken out of order at the discretion of the chair. So, that's what I'm going to do. Um, do you want to talk about uh anything on your side or do you want me to go to minutes? What? I can do the um update if you want to start. Yeah, why don't we do the updates?
That'd be great, Tina. Thank you. Um, so just some recruitment updates. So, we are posting, we haven't done it yet because we're still reviewing the job description, but we are posting for the youth quote children's librarian.
Um, we received a resignation last week, I think it was, or the week before, and uh, that current employees last day, I believe, is this Friday. So, we'll be recruiting for that. Um, we have repost, not reposted, we've
opened up the recruitment for the public health nurse. Um, we've had to recruit for this position a couple of times over the last few years. We currently have one in place, but they are looking to um retire for real.
So, we have to uh look for another one. Recruitment's always hard with this. Um you know, one because it's a nurse and in general, those are just difficult to recruit, but also you know, we have to find the balance of someone that can work independently.
um uh because there is really no one that can mentor them at least on the RN side of the house um and then balancing you know salary expectations once that comes to par but so far I think we've gotten one resume um and I think it's been out
for two two or three weeks um but we have it at some schools for alum um we have our normal sources um and if anyone knows anyone we're looking for a public health nurse it's I either 16 or 19 hours a week um in office as well as you
know doing outreach and um different things like that. U obviously working with the health uh health agent is do they need to be an R RN or is it BN as well? They need to be an RN. Yeah. Okay. Right. I know someone. So
okay. Is there a um uh I assume this problems in a lot of towns, not just ours, you know, I can't really tell because you know, some towns and we're actually
part of this, you know, grant, this um multiple town grant. Um, so some towns have that for them where they have one I think it's more of a full-time position that kind of goes to multiple towns, but because we have our own, my understand is we don't take um we don't use that
grant RN as much if at all. I don't think we're allowed to if we have our own. Um, and then you know the other towns I really the last two times I've looked at this people are kind of to your point having the same situation. It's, you
know, hard to recruit for unless they go full-time. It's not, you have to find a very particular type of applicant. Yeah. And honestly, I think in in my tenure here, this is the third or fourth. Yeah. That we've looked at. Yeah.
Um so, but the question I have is um not that I'm advocating it, but yeah. Um temporary agencies don't have a program for public nursing. Um when I so I used to recruit RNs for real and you know the temporary agencies parts are
really more like traveling type of nurses not necessarily like oh come work at a practice for so many you know for the rest of your tenure. Um they're just so expensive. Yeah I know the side is a problem. What about combining with another town?
So that's what that grant does. Um you know I can talk to the health agent more about if it's just time to go that route. I don't know if we're even allowed to to be honest with you. Um I don't know what would what would stop us. Well, if they if the grant is formulated
in such a way that whatever town's a part of it, they know Kingston isn't going to be using the RN from that because we have our own source, then maybe those hours are allotted to others. I know when we when the when Kingston um kind of owned the grant, that's we
kind of got into a little um not trouble, but we you know, we tried to maneuver how to do it because we had our own RN who was then going to be hired by the grant, but because we're the employer at the time anyway for both our
our RN as well as the grant RN, that person would be full-time, which would encumber more costs. the grant couldn't cover the cost so the town would and so it was a whole and that's one of the reasons why we don't have the grant anymore. So I do think that if
if we have sign signing on to that grant I think we have said we have our own RN we won't need the RN for the grant services use other things from it but not that particular thing. of the grant then probably says to the other towns like okay this is how you can use this
position is there but we don't know if there's any capacity in the grant I don't to take us on possible um and then um is Plimpmpton in the grant do we know what I'm not sure I don't remember I know Plymouth owns it right now owns or at
least they did I'm assuming they still do um I don't remember it's been over a year um I was more involved with that grant side so I don't really remember the other towns I want to say Wearham was one. Yeah. Yeah. Yeah. Yeah. It's It's just that with um what
I'm wondering is is there opportunity because budgets are tight. Yep. And they're tight everywhere. Yep. Um that maybe there's some opportunity to revisit it and say because the problem the problem I see is this is the fourth time that
you've done this. This is the fourth time that we've done this. This is in other words, we keep rinse, wash, repeat, right? And the issue boils down to is it's not cheap. Yeah. Regardless, I mean, it's time your time your you know, you could be doing other
things and um I'm just saying is it's almost like a situation where the veterans agent, you know, it wasn't until we went out and and that worked for a while. So, um but I I I agree. I don't think a temporary would work. I just didn't know
if they had a program for public nursing that not aware of one but I will more to the health agent to see you know how would the grant work if we just you know and the other piece of it too is I don't know if our board of health wants to go in that route and that could
be their their call to make. So, well, again, unless they've got a pile of money stuffed under somewhere, I don't know how they have a lot of choice, right? So, all right. Well, it'd be interesting to see what happens with them.
Um, so we did have a uh teen and emerging technology librarian um recruitment going on, but we have made an offer and I believe that person is starting I think they're starting in October. It would have to be October, but I don't remember the date. Um so
yeah so once we can get their youth children's librarian together then hopefully on the professional side they'll be um staffed up again. They are also looking for a a less than part-time um librarian technician which is an hourly position in the KTU. Um so that's
been posted out there as well. Okay. Anything um from the minutes regarding the veterans agent? So that's right. So that's my next piece. Oh, I thought you would have been that was just the recruitment stuff. So right so the vet agent so I'm not
sure if anyone uh Derek I know you were on it um the board of selectment call or a meeting uh from last week. So with Dexberry uh Kingston is looking to do a regional veteran services. Um both towns
are wanting to do it. The hashing out of what it's going to look like is still kind of happening. Nothing's been signed yet. Um staffingwise, what that will look like is a less than part-time um admin assistance um for the vets office,
the vets uh department. Right now that's in wage and personnel. We've talked before about once that position got um staffed again, we would move it into KTU because that's really where it should be. So I'm putting stuff together to work with them on that. Um, and provided that goes into place, which I'm not sure
why I wouldn't. Um, then probably for fiscal 27, we can take it out of the bylaw. Um, as for the agent, so you know, based on um the shared cost as well as the additional not just the
amount of work, but more of the responsibility. Um, we will probably be looking to either reclassify the position or figure out I mean I guess the question is one of the questions you know that Keith and I have kind of been playing around with is if I do think the
position should be reclassified just given the scope of work again not the amount of it but now it's you know more responsibility for two separate towns. Um but in any event, you know, one way we could look at it is salary is the salary and this is what the town can
afford and now the salary for the individual would go up but the cost is being absorbed by another town. Um at least half of it would be or you know again like I said I think it should be really fast in whatever position or
whatever grade it needs to go to and then wherever that incumbent falls on the steps. um and then how that relates into the grant. Okay. So, so um it was kind of yeah, it was kind of up in the air I guess at the board of
selectman meeting. So, that is the approach that that we're thinking of taking now is the reclassification or or or I mean I I agree with you. I do think that given the nature of the responsibility, it definitely warrants that. But I just wasn't sure if those decisions have been made yet or not. So,
I know the cost um for both the admin as well as the agent uh will be split between the two towns 5050. Um how to get there again because part of what we're going on with is um a personnel
has a timing piece of it, right? So if if that agreement gets signed between the two towns, say take effect for November, that position hasn't been reclassified and won't until uh fall, I mean fiscal 27. So what do we need to do
in the meantime if the two parties have agreed to a salary and things like that? Um or I don't know the timing exact. I think part of it was going to be the timing of when is the agreement going into effect and then how does that relate to what that position's grade and
salary can be andor how does that get eaten up by the two towns if that makes sense but a lot of yeah that does thanks thanks for kind of clarifying that I mean it sounds like a great opportunity to kind of deliver the
same services but also try to save some money in the process so excited for Yeah. And you know, I think to Carl's piece when you know, he spoke about it, you know, and also to yours, you bring it up all the time as well, like if there are these shared services that we can do with other towns, then we should
be doing it, you know. Um, so hopefully this will be, you know, in addition to andor the start of something like that. Yeah. Let's let's make this the start of something great. The um who pays more ducks or rest. It's supposed to be 50/50. Yeah. currently in the current position
in the bylaws. So who pays for it? They don't have one. Okay. They did, right? And we stole her. Having said that, when she was, you know, when we were trying to hire her, we tried to do this agreement then. Um that's neither here nor there. Um so I'm
not sure. How about the admin? They I don't believe they have an admin over there. Um do they have a position in their bylaw? They might have a contract like just a straightforward admin. um on contract like union. So, and then my next question is why
wouldn't we do it as contract? Why wouldn't we do what? Hire a veterans agent as contract like an employment contract. Employment contract because that we have two towns involved. I mean, we could look into that. You know, I know when we've had uh legal
come and talk to us about what positions should be or can legally or it's not our veterans anymore. Well, it's a shared one, right? ask. No. And you know, you you raise a interesting point because you know, in that same board of selectment meeting,
uh, Chief Holmes came to talk about um a grant he received for a clinician um uh and it would be shared with other other uh towns as well. And there was some talk in there about, you know, does
it end up in in um wage personnel? And then then overnight I was thinking about it and you know I kind of thought more like maybe that needs to be an employment contract because it's tied to a grant right and so we have COA formula grant those positions unless they fund
are funded by both mechanisms they don't live anywhere right and so um you know if it is an employment position I you know I'm not sure why or either way if that could be
the The point I'm trying to make is that with the shared cost should be the shared responsibilities. So meaning that you know if we make it a veterans agent in our town and it falls under our wage and personnel bylaws. If something happens in Dubberry,
what happens? Because the employees are employee. What happens? Right. Now all of a sudden we've got quasi advising boards involved. Yeah. uh I think see nothing honestly but problems that I think could be much
cleaner in a contract because you could just spell it out. If they agree on sharing the costs, we can agree on duties, hours, position, people to answer to. Yep. and so forth. And we can also agree on um uh a system of um uh
issues of of employment that can be handled in the towns by whether it's the two town administrators handle it or whatever. The point I'm trying to make is that there's a way to handle both the marriage, the living, and the divorce. And all I'm saying is to me that would
be much smoother. Yeah. or at least I could at least plan it better than you know um if I was let's just say for sake if I was that employee and I knew that there were two town bylaws I find the bylaw that's most favorable to me
to sol to solve my situation right that may not be fair for the town right whereas if I can spell it out in a contract and just say this is what we agree to and this is what you agree to and here is the process where if you need retribution there you go. So, um but
just a thought. Yeah. And so I think um so similar, you know, I did some research on um what Chief Holmes had is looking to do in terms of bringing on the clinician.
Um, and it sounds as if at least the feedback I got and some of the, you know, digging that I did was most towns have their clinician under a employment contract, not living in anything. So, I
can do the same type of research to see if this is something that makes sense and then ultimately if the towns want to agree to that. Yeah. I it just I think also it would take it out of the one of the one of the problems one of the things in your world. Yeah. You know what I mean? Like all of a
sudden they got a problem with Dubberry and they're sitting in your office. Yeah. Yeah. Or they're in the Ducksberry office having right. So just just a thought. Can I ask a question about the clinician? I don't know if that was something you were gonna
I mean really I was just gonna talk about it a little bit but nothing crazy. Yeah. No, I was I I was just so I had um because it's always been kind of bugging me on the finance committee that those opioid funds have been sitting there and we haven't been doing anything with them. So I just I wasn't sure and this
is probably a question more for cheap homes if we've just if we're just sure that we can't because it's really obnoxious the the I'm sorry specific not obnoxious the the uses for those funds. So, I just want to make sure that and and to a and to, you know, a contract, I think you can probably actually spell
out what's listed for the specific uses of those funds. Have we just are we just sure that the clinician's role is going to qualify for the appropriate use of those funds? Because I guess my worry is I don't want to bring someone on and then realize, oh, the opioid settlement funds aren't going to be relevant or
aren't going to be appropriate for this role. Yeah. I don't know all the ins and outs of that, but I did have a conversation with the chief about because I wasn't connecting because there's the opioid funds and Right. and then there's that other bucket. Yeah.
Part of it, right? So, um, so again, you know, I'm not as clear as to what those funds could be used for. Um, so sorry. No, it's all right. I'll just I'll just top him an I'll just drop him an email because I know this is actually something that I've spoken to him about before because you know it's I mean I I
think it actually would be great and it would be great if it's completely paid for without touching any other regular town revenue. So um you know I'm all for it just making sure that we don't suddenly go oh no we bought a trailer and we can't pay for the trailer out of the opioid funds.
would that's like my that's like what keeps well there's a lot of things that keeps me up at night and you already met one of them but that's that's another one and really in the big scheme of things that's the only thing that should be keeping up sorry Jim I I apologize
he's totally with you uh okay um so some of the other things I have are um when we met last time I talked about um appointing changing the elected clerk to
an appointed clerk. So I think the board of selectment are looking at that at their next meeting. But um I have people working on the job description at the JAQ. So hopefully those would go into place um for the December deadline and be ready for FY27.
And then also with FY27, these are some things that I'm either working on or thinking of working on. Um, I do think we need to add something in the bylaw relative to performance reviews. Um, you know, the KTU employees have it. Um,
it's tied to steps in terms of if you reach top step, you don't technically have to have a review anymore. Um, but some of the feedback I've gotten is, you know, do the um, uh, do the wage and personnel employees have it? I know since Keith has been here, he's done
reviews for uh the department heads uh that report to him. I know um like the library trustees do one for the library director. Um the same method in terms of you know the library director, the department heads fill out um an
evaluation, their appointing authority fills out an an evaluation. If it's a board similar to the town administrator, then it's consolidated. They each individually fill out one and then it's consolidated and that's ultimately um what becomes the review. Um so I've kind
of been feeling like that needs to be in there at least for department heads, but possibly all the regular positions, maybe not the stipen type of positions, but all the regular positions. You know the thing the thing about reviews is um you know
in some organizations good performance equals a salary increase. Here it's you know good enough performance and you get your stuff right. Um so I still do think that there's an important part for an employee to learn how they're doing and
for their supervisor to go through that exercise and really think about how their employee is doing. Um and so I might present something to have that part be be part of the uh FY27 changes. So currently there is no uh review process for employees.
Not in well not in the bylaw. Like I said the department heads because of this TA has done it. The next one I don't know. Um well the department the TAs review the department heads but the departments don't necessarily review the employees. So a majority of the employees the majority of the department heads have
KTU employees. There's a handful that have other highways all t um y yeah but library um there's another oh coa um well the admins for the most part are um in KTU
okay yep so COA is in the supply I know right so COA has a handful of wage and personnel positions drivers assistant driver something like that no those are um KPU yeah so the So a
department head for the most part is doing reviews on their staff. It's just the region personnel regular positions that aren't necessarily being regularly reviewed other than the town administrator other than the department heads with this particular town administrator.
So just try to get some consistency there. And like I said, there's other boards that appoint their um their department heads like water, wastewater, library assessors. Um like I said, I know library does. I'm assuming the others do too. I haven't been involved in any of them, so I'm not sure if they
actually do, but um so again, working on that. That's a possibility. The other thing uh well a few other things but um so um the clerk's office and the boardman's office and myself and you
know um have been working with legal on defining um what positions need to be sworn in what positions have appointment terms. So once that get gets hashed out, at least for the wage and personnel
positions, we would need to add that to the bylaw as well as their job description. Um those positions that fall in a union, those have to be negotiated. But so once we hash that out then that might be another change coming from the and then the other thing that's
been brought up um uh by the board of selectman is the possibility of doing more in-depth uh background checks for department head candidates. Um, so if we do that, then that would um need to also be part of the bylaw, but you know, it
would also need to be part of the um job description, the recruitment because right now we're doing quories based on whatever level we're supposed to be doing them. Um, for example, the COA, anyone that works at the COA has a higher level Corey than an everyday um
appointment or volunteer or what have you. Um, but I think what they're looking to do is a more in-depth one. So, I know when these this used to be part of what I've done in the past in other companies, um you know, you could
do a blanket to say all positions, we're going to do a full background check and define what that full background check is. You can do um you know, if your position touches money of any type of thing, there's going to be that part of it. If your position um is just a
straightforward, you know, exempt position, this is, you know, we're going to do all these other things, you know, criminal record, driving record. Um at the end of the day, it has to be tied to what your actual job is or you have to do everybody. So, um more to come on
that. And if there is something that you know gets hashed out and put into stone, then the what bylaw would need to change. Wouldn't couldn't you do it so that the um Corey notification to an applicant could be done at the time of
application? We have to do it that way. And so the way the job descriptions are right now, it says Corey uh must successfully complete a Corey and then um it's also in their uh conditional offer of employment. This what I'm understanding,
what they're looking for is deeper than just a straightforward Corey. And what I'm saying is can it be it sounds to me that the queries are done by category of employee. So no we do queries on all employees. Oh go depth of corey
right. So dep of Corey is dependent on type of position. Right. So the so Massachusetts has certain um regulations on how deep of a Corey you can go and so um we don't get involved with stories because we don't
handle the schools but um so for example those that um are in the COA because they deal with a vulnerable population there's like a core three that we do on them um most employees and volunteers
unless they're over there or FR. Um, we get a we do a Corey one. So, uh, would it be safe to say that we could have a group of Corey one people and a group of Corey 3 people? That's what we have now. Okay. Again, I think what they
spell it out is what I'm saying. Um, I don't know if we have to spell it out as long as we have it in there that we have to do a Corey, right? Um, we do, which we do, right? I think the level of what they're looking for might be more of police involvement, background checks.
Okay. Filament at 11. Great. Okay. Um, another thing I think I want to work on, if I can get it, is uh, we talked a few years ago now about a sick donation, um,
process we have in the bylaw right now that an employee, wage and personnel can ask for an advancement on their sick donation. Um what I'd like to actually see is in the bylaw here is the process of what a sick donation um
what it looks like. Um because we've had a I mean luckily we haven't had a lot in my you know eight and a half nine years here but we've had enough that we should make sure that it's documented so when I win the lottery someone else can step in and do it. Yep. Um what do I have here? Oh, these are
just some jobs that might come out of here to go into KTU. We've talked about that before. And that's what I have for my everyday stuff. Um, anything further on weights and measures? I have nothing further. Yeah. Okay. Okay. Um,
got anything there? No, no, I it already came up when um earlier. So, thank you Tina. Yep. Thank you, Tina. Um, how about uh Derek, did you look at the
minutes from August the 18th? I did. Um, I'm happy to vote on those if you are. I'll take a motion. Um, I motion I move that we approve the minutes from August 18th of the wage and personnel board.
Um, as written. Oh, second. As written. Sorry. As written. That's all right. I always like to just make it all the same. Uh, I'll just call the role. Derek. Uh, yes. Jim. Yes. Okay. So, those are done. Thank you, Derek.
Um, the what time is it? 6:28. Any news from whether he's coming or not? Um, he said he might be able to be available by 650, but I can just go without him. All right. Um, let me I'm just going to wipe out some other stuff here.
Sure. review draft memorandum regarding deadline for bylaw uh amendment request for FY27. Uh I'm assuming you're talking about which this No, no, no. I gave you a draft. This? Nope. No. Help me out. The one that says December 22nd.
Yeah, that's what I thought. Usual. I just want to look at it. All right. See, I had everything in order. I know. Sorry. This one's easy. This one's easy. Okay. This is the same one. Y
I just changed No, I changed I you know I just changed a few things. Yeah. So Derek, what this is if does he have it? Yes, I sent him. Yeah, it was Yep. All right. So you know what this is about as far as the notice before town meeting. So it just makes sure Go ahead.
Did we get anything for town meeting in the fall? Uh uh. Yes. Uh it Yep. Oh, just I Right. That we Okay. Yeah. Yeah. Yeah. That's This one's pretty pretty thick. We talked about the IT thing. I don't think we I don't think Jim, you and I
discussed that at all. Oh, that's just the timeline. This is the timeline of the closing the warrants and all that stuff. I didn't even have found it on the website, but we would need to do a handout. So, I was concerned for Paul. Yeah, I know. Yeah, I was thinking about that when I was getting my stuff.
All right. Well, how about how about we just deal with this one and then we'll deal with the other one. So Derek, you don't have any issues with the uh No. Okay. I don't either. Uh you don't need a vote on this. You just need to You should approve it.
Okay. Uh Derek, I'll take a motion to approve the memorandum from the board committee commission, chairperson, and department has. Okay. I Okay. Just say so moved. So moved. I'll second it. Derek.
Yes, Jim. Yes. Okay. Thank you. Yeah. All right. So, I will distribute that in the mailboxes probably next week and then I'll send it electronically to the department head.
Okay. As usual. Yeah. So, uh Tina has a couple of possible bylaw requests in her summary. We'll see if I get to them all. No, but just in your in your summary, you mentioned a few,
right? Um and and I'm just going to discussion action items discuss bylaw amendment. You wanted that on there. I know I did. Okay. Just because I didn't want to lose track of all the ones that we had talked about. Right.
So um I get my point is and Derek I don't know if you have notes on it but um other than what Tina just mentioned is there anything else that we need to make sure is on this list that we're keeping? All right. So, you want me to
may put a list in the minutes? I I'd like to see something or you want me just keep it separate? I would just keep a separate list. All right. I can do that. Okay. Because then that way it becomes our action items for an agenda at some point and we can just take them off. You know, in December if you don't get them, you're like, "Too late, too late, too late."
All right. I'll do a separate list of amendment requests. Okay. Didn't you talk? Yes. Um, no. the minutes April April 23 just because I I delivered it to the town clerk's office. Weren't you
thinking about deleting a council on aging position? It's in those minutes. I don't in this one. This one uh April I gave you this is August. These are the August, right? the I gave it's in this pile
April 23rd because I gave it to the town clerk's office today there when you met with remember program coordinator COA was vacant would not be filled expressed uh reservation about hiring um you talked about deleting a position
possibly yeah this was this was the whole discussion about where we were increasing the management side of COA and we were going to be getting rid of this person was going to assume another position that we had written down and it
didn't make sense as part of their duties and it didn't make sense to keep the position in the bylaw. So that was what that was referring to. Um, do you want it on the list or no? Because remember Tina likes to keep the old position because sometimes
No, I understand that. But but but Right. But the problem is when Tina goes and wins the lottery. Okay. Then this position is going to be sitting there empty and somebody's going to say, "What's, you know, I can I can hire."
Well, and then it's well and then it goes to the selectment. But I'm just saying though it can it can be a but but at the same time all I'm saying is is that the COA in order to justify I believe if I remember correctly the assistant director's
position program coordinator was going to be taken off. They were going to accept those responsibilities as part of their job. I know it is part of their job. Um I don't remember about taking the position off other than my typical you know once it's gone we don't get it
back. So I understand. I understand. All I'm saying is is that I remember our meeting on hiring the assistant director that it was a discussion point. I mean it it can sit on the the list. Leave it on the list.
Leave it on the list. We don't have to take action. It can just sit on the list. Reminder, that's all. So Derek, uh, just to bring you back to up to that speed level, the um, when the assistant director came on board, we
were, if I remember correctly, a three member board. Yes, Darlene. Darlene had just started very recently, if I'm not say maybe within a month of it, you know. Well, this most recent hire of it, which is what?
So, oh, Darlene wasn't here for that one, right? wasn't here for that one. Right. Right. I knew it. Yeah. I Right. So, we had we had So, there um the most recent hire and recruitment of an assistant director did change, if I
remember, did change the job description a bit to include program coordinator coordinator things. Prior to that, now that I'm talking about it, I don't know if prior to that if it had already included it because we haven't had a
program coordinator. No, I re I remember when um the the first position that's when Holly got that's when Holly was hired the first the assistant as the assistant director and I remember us as a board making the dis because it
was a big discussion about uh overweight management of the COA. In other words, the director now we're adding assistant director and and and so forth. That was the concern of of the board and um the director at the time said that part of
this whole deal is that they would not hire a program coordinator that the program coordinator's position would be moved into and be part of the assistant director's duties. That was my understanding of it. Okay. I accepted that in order to accept the assistant
director's position. That was one of the condition that I had to vote yes. Okay. uh in my mind. All right. Now, all I'm saying is is I still want that to continue. And and when Holly became the director, it was brought up and I said,
"Listen, this is what we talked about. This is kind of what and mentally I agreed to and I'm hoping you see it the same way." And she did. And that's the reason, Derek, that this discussion was brought up and um why I brought it up.
And all I'm saying is we don't, like I said, we don't have to do anything on it. We I just want it out there that it could be a possible change in a bylaw coming up for the Springtown meeting. Okay. Um and uh I understand Tina's concern once we take a position out,
it's gone. But um at the same time, you know, the the the the words of the position being moved in the assistant directives weren't my words. They were their words. And I want them to I wanted to be part of that position. uh I don't want to necessarily hire if we don't
need it someone else because you know maybe we can use that money somewhere else in another position. Okay. So uh that's the the background on it. All right. All right. I'll see if I can think of any others. Okay. But I mean you're going to keep a list is what
I'll go back and check other and then at the last meeting Derek had brought up some things he was seeing in the bylaw that might need to be looked at. I put those in the Yeah, I can I can put those in an email and just shoot those out if that's the best way to go about that or Yeah, that would be great if you could
do that. Well, again, his talents is he reads rules and rigs every day. I know. Let's use it. Whatever. Some people relax with baking. I read I read the Federal Register. What What can I say?
When you said that, it registered. Ding, ding, ding, ding. Oh, really? An expert. Love it. Oh, no. Don't. No, no. I'm far from it. All right. Um, where is this? Why am I missing?
I moved my Did I give it to you? No, but I can. No, I just I had it all checked off and then Where did it go? I really didn't take it. Did it order something? Okay. No, I just I had it here and I had it
all checked off. That's my copy that I brought. No, I can use that. Okay, no big It has to be there. Wait, I just already checked. No, those are that's the that's the minutes that when Tina was updating. So, that's No, I don't know what
Okay. Discuss bylaw draft update minutes. Okay. Um, well, Tina, I taken as many out of order as good. It's all good. Better hire. Which one are you talking about? Let's do the hire first.
Okay. So, this is for the This is for the building commissioner, zoning uh enforcement officer. So, so we um we recruited for the position. We had a search uh committee
which included the town planner, the deputy fire chief, the health agent, and the building commissioner for the town of Ducksberry. Um I was in the interviews as I typically am for department heads and um this candidate
that you have in front of you who came to the top. Um they later met with Keith and I for a second interview. Um we have mainly Keith but we have um
spoken to some references um including the former town administrator for Halifax um as well as a board member a current board member I think in Halifax. the Whitman town administrator at the
time and then got the direct feedback from the Dexberry building commissioner that um was on the search as well as with Paul Armstrong who was here um in the town was the building commissioner for a number of years still works for us
um in a limited capacity limited and um um so with the knowledge that this person has already having their certification ations and ready to go. Um we
um set out to offer this person uh the grade eight I'm sorry the step eight of grade 11 um which is 110 and some change 110 85 um so we uh verbally offered that to him sorry to that to the candidate um
and uh looking to put a conditional offer together and get this in front of the board of selectmen for Derek, I'll toss that one to you. Any questions? Um, yeah, just one and and I apologize. I I feel like this is something I should
probably know, but it is it is it common place to have sort of a neighboring town individual on the hiring or kind of consulted for hiring or is that do we just is he just nice in Dexberry? Well, so it depends on the position,
right? So we so we you know for a number of years we had the same building commissioner um and they actually left us in a higher level um but they came from the adjacent town. They came from one of town very close town
large large close town and they went back to that large close town. I was gonna say, "Does this town have a rock perhaps or several?" Barely. So anyway, so um so when that former
employee left, there was a reassessment to say really, you know, they left at a higher level position, more encompassing. We really just at this time need a building commissioner. So we recruited for a building commissioner. Um, and at that time we uh the selection
committee was pretty much everyone I spoke about except for the neighboring building commissioner and we did also have the conservation agent. Um, that hire came, you know, we went with someone more junior um with the understanding that, you know, we this
person could come up to speed because we don't have a lot of lot going on right now. Um, that hire didn't work out. Uh and so when we set out to do the new search, it was suggested by that committee that we get someone who has done the job um that could ask the
questions that you know would know what the right answers are those kind of things and because of connections um the Ducks one is is who was able to do it. Okay. Yeah. But we've had that um we've had that with uh different levels of
physicians. I know. Um even when the fire chief was looking for um an assistant to the fire chief, they had uh other towns fire chiefs come in uh to do some. In general, when we do chiefs, we
have other chiefs come in and do it. So, you know, again, those are the positions that are doing the job. So, they'd be able to kind of assess the candidates uh more thoroughly. I mean, it makes perfect sense. So, I was just kind of curious about it. I will tell you though, every time I sit in on an interview, department head or
different level, I'm like, "Wow, I love learning what people do being like, okay, any event." I said it all the time. But beyond that question, I don't have anything else. Okay. Um, I have a couple of questions.
Uh, how many candidates? We had four candidates. We offered four or five. We offered two to come in for an interview. one backed out. This was the candidate that came in. So, this is the only candidate we've had for a second interview. This is the only candidate we've had for
a second interview. Um, the other candidates way off in terms of So, um, the two or three that we didn't even consider were very way off. Um the other one had good skills, came from
more of an architecture background. Um I believe had one certification but wasn't completely out right. Um but again, you know, we wanted to interview them um but then they decided not to come in for the interview.
Okay. Um how much activity do we have in the town now? So my understanding is with the water moratorum lifted. Yes. Lifted. So now now we can build, right? Yeah. And the other piece when was that done?
I want to say a month or so ago. Um I kind of only learned of it in talking. Um so I don't think there was a big announcement or anything. Um I know and again just in speaking uh you know we have at least one company looking to come here um that
will be helpful if they get here. Um but I can tell you and even just talking to that group um you know planner health conservation sewer building um even building since since the vacancy there
are still like additions and various things like that that are still happening. So there is still work that needs to get done on a timely manner and at a high ability. Um but you know do we have another Amazon that's waiting and we can't get them to land because we don't have this? I don't think so. But
um but again, my understanding is that's been lifted and things should be picking up. Okay. Um because I I mean my traditionally, Derek, um you know, if
I'm going to bring somebody in at this high a level, and this person based based on this is plenty of experience. I'm not concerned, but I'm also looking at, you know, I'll do a look out there to see what the average salaries are in
the area based on having this license and based on that license and and this candidate is definitely at the top of the scale. There's no ifs, ands, or buts about it. Okay. Uh but also very very qualified. uh my concern is that we
don't have the activity to justify this type of of uh expense from the standpoint of qualification. In other words, I think that, you know, we could possibly have uh maybe a less lesser
qualified candidate that um you know, because if you if you read read the job description, there was this kind of grow into the position type of language the beginning of the job description, which quite frankly I liked uh because if there was ever a time in the town, this was the time.
Now, that being said, I do see the additions going up and uh and I do see several things in the town that go up without building permits and uh you know, and that concerns me. Concerns me a lot because uh you know, we've had a
deck collapse on whopping road uh in the past. We've had but we've also had these people that avoid paying fees because and to be honest with you, that's why our taxes go up. That's one of the reasons. Uh so um you know I'm looking
for enforcement at the same time just of our existence but um uh the other questions that I have uh in regards to this candidate a lot of
experience based on the years. So, um, if there was an issue, I would have loved to have heard or maybe you asked the question, um, an issue of a conflict with a permit or whatever. How
did they resolve it? That was one of the questions. Um, there's actually two of the I mean, I couldn't tell you the exact answer, but they knew all the pieces. So what we did is we before meeting any candidates and going over questions of what we wanted to ask um you know we in most of our
interviews we do things like how would you handle this? Have you ever had this kind of situation? You know explain to us what we've asked them before. Yeah. Yeah. Right. And so in this particular case, we had two um uh we had two questions and what we did
is we had prior to um again meeting with anybody, we had the uh Dubberry commissioner tell us what would an answer sound like, right? Like and so um we kind of all knew the pieces to be looking for and hearing for it. Granted, that Ducksberry person was with us
anyway, but um so the questions, you know, had to do with um you know, wetland type of things, ADUs, um you know, conflict with boards, that kind of thing. Um and this candidate had all the right
things to say, talking about conservation, talking about permitting, talking about, you know, blueprints, all of that. The other piece this um one of the things the building department with those other departments that I've mentioned is doing is looking to do online permitting. This person has done
that um isn't afraid of it, you know. Um uh so the way the candidate answered the questions is what we had heard the right. All right. But and again the online permitting side is interesting. However,
um I'm going to put my taxpayer hat on, not my wage and personnel hat. That's going to cost some dough. What part? To get that all in in instituted. I think it's already there. I think it might have already Go ahead. Yeah, I I think it's supposed to already
be there because I know we just speaking of addition additions, we just had a room converted into a fifth bedroom, so not looking forward to that tax bill. But um yeah, I think that there was the option of doing it all online with our contractor.
Okay. And did he um do you know he if you don't know he was supposed to but then there were a bunch of issues and he never actually picked up the permit at town. So everybody had to keep going back to the building office there to sign stuff. And I you know what I I don't want to talk
about it because I'm not going to say nice things. So I just ended that. But I like my room. My understanding is um online permitting is going to be live by the end of this month. Okay.
So the dollars behind it, I'm assuming taken care. Yeah. Okay. So So then it's really just a matter of um this person paying for the experience and is it warranted at this time?
Yeah. I mean I think the other thing you know a few things right. So had we not had the vacancy ever, we'd be paying for a much higher position to do the same amount of work. Well, we had a community development director,
right? But I'm saying the same amount of work would have been what we could be expecting because if that water that water moratorium wasn't was on when that position still existed, right? So that's one thing. The other thing is, you know, I agree that there are certain positions and you said it too. There's definitely
other positions or positions in the town that you you are willing or understand we have to pay for the experience for, right? Because we don't want someone learning on the job when it's, you know, so substantial. You know, we tried that. That's not to say it couldn't work again
if we found a different candidate or had a different model down or, you know, in that department. Um, I think the fact that we could get a candidate with this much experience already credentialed and not have to pay step 10, which is what I was expecting to have to pay for this
candidate. Um, and as a sidebar, when I look at the overall equity, the overall equity, bringing this person in eight does a disservice to this person, but it helps our budget. Um, so, uh, that's how I kind of look at it to
be like I we are paying for what we for the experience that's walking in the door already. We may not need it today to the extent. Although to your point, I do think the enforcement piece does need to have to be there, right? because that's still going on because we have people as you said that are putting these things up that aren't
you know and I don't know how much peace has arise and I don't know how much um how much has not been enforced you have a quander yeah
yeah we have hi Keith good to see you I don't know why I was thinking there was supposed to be three here I don't know Hi, I thought it was T.I. Good to see you, Keith. I knew you, Ster. I saw you there. I I wasn't sweating. Apologize. No, it's it's all right. You doing your
victory lap? Nope. Nope, not at all. So, we are talking about the building commissioner candidate. Um, there's talk about water moratorium. There was talk about uh need at this level for this
price. Um, but I think everyone's in agreement. Check. I talked about the process and how we got these preferences. You guys can call for a vote. I have no problem. But as uh just to bring people up to
speed, so I did um I talked about the process, who sat on the who sat on the commission or who sat on the um search committee. I talked about the references we got. um uh how we had a commissioner on there questions specific to what how this person would actually do the job that we
didn't necessarily have last time. Um so yeah, I don't know if you have any other questions, Jim. Jesus, I mean, if I could just add real quick, you know, talking to his the former town administrator in Halifax, uh exceptionally strong candidate, does
a great job. Uh was very, you know, uh thought thought a great deal of him. didn't get much from um the Whitman town administrator honestly. She gave us legally what she had to um she's also HR there. So
why is this person leaving Whitman? Any idea? So the reason 2025 it says still there. He's not. Oh okay. Not he left Whitman um for a couple of reasons from what I understand. uh all
political. Um I again I did not speak to um to the town administrator whit I called and left a message. She never got back to me. Tina spoke to her briefly and got the pertinent information or from this point to this point. Um, from
what I've been told, um, he was being asked to approve, uh, permits that were not, uh, where the job did not meet code.
Um, and the board decided to move from a full-time to a part-time uh, um, building commissioner. Uh they went to town meeting. Town meeting restored the full-time position because they thought he did a good job and they
thought and they liked him. The the board of selectman then went ahead and made the position part-time by anyways even though he had the funding for full-time and uh appointed the building inspector who had never has never been a building commissioner does not know how
to do the job and um and so he has left the town. Has the uh interm administrator talked to this person? The new incoming interm. So not involved in the decision at all.
No, just going to inherit position. Yes. Okay. Okay. Um I don't have any more questions. Um nothing from you, Derek? No, nothing.
All right. Uh you want to make a motion? Um, I move the agent personnel board approve the Do we have a candidate name or just can't use the candidate? It's got to be confidential. Applicant that we received.
The applicant according to the paperwork we've received. According to the applicant, according to the paperwork we've received for the position of building inspector, building commissioner. Yeah, building commissioner. Sorry.
Okay. Um, I'll second it. Um, any more discussion? You want to put in a set? Yeah. Yeah. Sorry. No, sorry. Sorry. Uh, friendly amendment, Derek, that we'll be hiring the building commissioner um at grade 11
at step eight. Okay. Just accept that amendment. Oh. Um, I accept the amendment. Okay. Um, again, I'll second it and then uh I'll call the role. Uh, Derek, yes.
Uh, Jim, no. So, that's a tied vote. So, that means there's a no vote from us. Okay, fair enough. All right. So, next is the
IT desktop software trainer for Stipen. I went through all my stuff. She No, she did. We did. Yeah. No, no, she did a great job. Yeah. No, no, she did a great job. I mean, we were, you know, it was like the guy.
Is it possible for me to ask Keith the question that I was going to email Chief Holmes about with regard to the opioid funds or Sure. just I can I can try to answer them and uh I can try I'd be happy to answer whatever question I can sorry is that
is that out of order if not if not Jim out of order I don't have a problem with I'm just well it's not it's but but it's a continuation of my update so yes please do okay it's a continuation of
no I agree I just didn't want to have a problem with it Yeah. Um, Keith, have have we received like the okay that that it's going to be okay to fund this position with the with those funds because I know and you brought up the example in the um in the meeting in the
board of selectmen meeting that like the fire department got the no or got told no for the part. So, I just want to make sure because I know it's very specific criteria that the state has in place. Yeah. When I when I was when um when the
fire chief and I were were on the call asking about the fire department equipment, I then broached the subject of um the expenses that we would be incurring using the ODO funds, meaning the um the
clinician and potentially uh temporary housing for the clinician because there's no room in the police department. and and uh I I received a verbal yes that's fine and and also received a written yes that's fine. That is perfect. That's all I wanted to hear. Thanks, Keith.
Good. Okay. Um let's take the next item which is to discuss the new type and position it desktop support software trainer. Tina, um so we provided you with the job description. Um, last time I was here,
you had some questions about the stipen position and overall need um, it in general for the town. Um, so in general, you know, basically what the key to this position is is support for after hours.
I know there was some concern that you guys had brought up about if this is a um, current employee, you know, being called in to do it stipened type of work in the middle of their everyday work. Although we do have examples of that now in other departments doing other stipent
positions. But the heavy lift on this is um after hours IT support whether it be with Zoom meetings, getting logged out um and different aspects of that. The um yeah there was a lot of
discussion last time about need. So if you want to add anything Keith just um yeah thank you. the the issue that we're having is that Dina mentioned is um it's the afterhour stuff. You know, everybody kind of bands together during
the day. Uh but I know um there are couple of a couple of admins who seem to have uh more IT type troubleshooting capabilities than others. and they are, you know, getting phone calls at home um
uh or text messages at home. I can't get onto the Zoom or or there's something wrong with this or there's something wrong with that and having to spend a little bit of time um trying to troubleshoot that. they'll have to go online sometime and there's been occasions, not a lot, but there have been occasions because both of the
employees live in town. They'll jump in their car, drive back to the town office building and um and provide, you know, whatever support uh to to get the meeting up and running. Um,
obviously, uh, you know, with the Zoom meetings, they're much more the norm than they were even when we had a full-time IT person. Um, but it's also something that I think we
should be looking at in the future. Um when we look at the cost associated with the IT company and then potentially a siphon um you know can we is it reasonable to consider
um you know funding an IT manager position again rather than having the outside company. The the the upside is they're here 35 hours a week, 37 hours a week, whatever it is. Um the downside is
they're onedimensional, right? So um we've got a company now that um they have people with different skill sets that they u they work on different needs that the department has. U so but it's
something we should be looking at and having conversations about. Silvo I I think in this market it'd be tough to find. It'd be interesting to see what an IT person what the salary range should be would be for an IT person at this point because I I don't know that it would be anywhere near the same as it
was when we had a full-time person, but don't know that for sure. Haven't done the homework. Mhm. Um the you mentioned after hours. After hours meaning after the admin goes home and there's people here working
after 5:00. Yep. After the building closes. Okay. So after the building closes the I'm assuming it's department heads that are here. Not always. We have admins who are here that provide support to boards. You have sight sure they on Tuesday night or right
positions that u and the consultants that that they're they don't have a hotline or something that No, they don't have immediate you can you can call um and and put a ticket in is what they call it. Yeah. And you and uh depending on the concern
or the issue uh it might r it might rise to a fairly quick call back but it may not. And um so we've tried to have you know the the the individuals who are responsible for meetings um
come down start the meeting up before 5:00 to make sure that you know everything seems to be operating properly so when the when the people who are being relied on to provide the support go home they aren't bothered or disturbed. Uh that's made a little bit
of an improvement I think but uh there's still times where there's an issue because there's a bunch of hands touching these computers um you know turning them on shutting them off two and three nights a week and um there
occasionally have problems. Remember I couldn't get the speaker on tonight. No, I understand that. I I mean one one solution is have the meetings when the people are here. Yeah. But you want to be Can you read for four or five? I have to listen. The point the point I'm trying to make
is is that there's a couple of issues that I had with this whole discussion. One was um to me the you know if the cons if this is the same computer consultant we've had in the very beginning and we haven't changed and haven't looked then maybe that's tough.
Sure. That's number one. Number two, um the because if we're become a small fish in a big pond, then we want to be a bigger fish in a smaller pond. Sure. Um that's the way I looked at it. um putting a stipen position in when the
town is well, let's face it, we're gonna face some I mean, I wish you the best in Fair Haven, but we're going to face some things here coming up in the next six months that um and you Derek being on the finance committee sees it now. So,
um how much was this position? Was this a $6,200 position? No. What was it? For a stipend, you mean? Yeah. So, we were still looking at that, but the most we were thinking like 332 or something like that. 3200 and then is it an advertised position?
It has to be. Yeah. So, you advertise it and is a chance we could get somebody outside the towel outside of the the the office? Sure, we could. Yeah. Derek, what do you think? You know, I think my my feelings are
more in line with what they were or still in line that if if this is kind of the route that we're going, I would almost prefer us look at bringing someone back in full-time. I I I'm sympathetic to the needs, but I'm also thinking of kind of all right, that's,
you know, $3,200 here, $3,200 there, and the next thing you know, we're at an override. And I mean the I guess what I'm trying to get my head around is I'm hearing a lot of anecdotal examples, but am I hearing anything that that something was shut down?
This will not happen because we couldn't get a meeting going. Something hasn't happened because something has some to the best because somebody's gone above and beyond way. It's just, you know, um, and I'm fine with that. If if if the wage person out there don't want to fund the
position, I respect that. But I can ass I will tell I will tell my staff we're not making we're not coming back to the town office building free of charge. Nor should they. Nor should they. I I'm not asking them they should. But what I'm saying is is that we're paying this money to this
contract with this consultant, and if this isn't the right consultant, let's go get another consultant. or I don't even know if a consultant would be the one to troubleshoot a zoom issue. And if again if they were I would respectfully suggest here that the cost of having that in a contract is going to
be more than three rand. But that's fine. Um you know um again the biggest issue we're having with our consultant is we can't get him to answer a phone call at six o'clock at night. We're doing all right. And I think overall we're doing all right
as far as that goes with the consultant. been I think pretty good, but those people shouldn't be looking around. Okay. Um I don't have any other questions. Derek, you No. You want me to make a motion? You can.
Um I move that the wage and personnel committee approve the stipen position for the IT desktop support software trainer. And this it says requested for fall town meeting. So it's already on the a warrant. No, it won't be. No, I mean it I've got a
placeholder for it. The warrant's open. Yeah. And u if but the selectman could decide to put it on the warrant. Sure. Yeah. I don't sure. I don't think we're just advising. I don't think that they will because I think they respect they they're gonna
[Laughter] No offense. No, I I understand that and I would certainly let I would let the board know that we had this conversation and what the and what the vote of the wage and personnel uh committee may be uh or whatever it
ends up being and then we will go from there. Okay. Um uh Derek, I'm going to second the motion. Uh and I'm just going to add to the discussion that um I'll be honest with you, I'm leaning to no. Um I would
I think quite frankly that um if this will go to the board of selectman I strongly suggest some specific examples of when there's problems and what the problems entail and what it costs. In other words meaning meaning somebody has to come back and if we had to pay that
person overtime how much is for that person to come back to build the case. Have a question. Right. So if this would have if they say no it doesn't go into the bylaw change. How does it end up on the wall? So this is advisory board. We're only advisor Boris selectman can bring
bring a bring in this case they position forward and then it ends up in the B. Yeah. Yeah. Then then we accept it because and by the way they approve all the bylaw changes too. Yeah. Before they go to the to town meeting. So again just as advisory. So um the uh
but so not seeing any other comment. I'll call the role. Derek. No, Jim. No. So, okay. I just think it needs to be a little more flush now. All right. Just my opinion. Okay. Thank you very much. Um All right. So, that's that. That's
that. You're all set, buddy. But thank you. I appreciate you coming back. Um the the last thing we have Well, what a couple last things. Um date for an agenda for the October 20th meeting.
We are on You okay, Derek? on October 20th. Um I believe so. Yeah, that shouldn't be a problem. Okay, so we're good with the date. You'll send something to Lorraine. Um anything anything? Thank you, Keith. Thanks, guys. Take care.
I was late. See you there. If I don't talk to you, that's the luck. Thank you. I'm sure I'll see you down there, though. No, I I do know. Yeah, I'm there quite a bit actually. I do. Yeah, I'll see you down there. See you, bud. Uh, Fair Haven is one of my customers,
Derek. Oh, is it really? I'm down quite a bit. Why does Jim just hang out in Fair Haven? Just like, yeah, the uh just spent a lot of They're actually doing this huge sewage treatment plant expansion like very similar to what we So, I I was just
advising on that. So, I I have a feeling I'll run into Keith or their sewer commissioners, one of the other Yeah. Well, that too. Um, is there anything coming up on the 20th or for October that not that I know of that you need on the agenda?
No, I mean I I would think even if we have a children's librarian, it's not going to be about F3. So, okay. Anything uh pending retirement wise or anything that you like people retiring? Uh, no. Do you ask
us? I I know she'd let us know, but I was all right. So I wait until the last possible moment a minute for the agenda. Yeah. No, that's fine. It's just easier than having to admit, right? And I try to get back to you as soon as I see it. So
that's fine. And I know that Tuesday night is date night, right? So Tuesday night is is not a good night, right? Tuesday night's not a good night. So then for fall town meeting, you guys don't have anything. Okay. So I don't I look at the selectmen at
something. It's not as if they could make an amendment to our article because there is no article. No, they they there's a placeholder in in ball town meeting right now for this position. Okay. We happens all it would be a wage and personnel bylaw
article bylaw article and then it'll show up on the warrant the vote of the wage and personnel people. No. Okay. Selectmen could vote 3241 yes. Okay. And that's and that's highly possible and
then part of the discussion and then it will go to vote at town meeting. But you don't have to put anything together. No. No. No. It'll just come out of the selection report when they do the uh report of the committees. Who presents that article then if they and would they be smart enough to put it
in schedule A and schedule C2 and No, they could bring it back to it's a st. You still have to put No, I understand that. that they could bring it back to us with the direction that we've created a stipen position now find a home for it. Oh, I see what you're saying. They wouldn't create it in the bylaw. They
create the position, right? Send it back to you and say here, you need to you need to put this in, right? And that could be on the October meeting at the same time it said it's fall town meeting and it could be subject to approval at fall town meeting that our action would have. So, they wouldn't be adding it to the bylaw. They'd be creating the position.
They'd send it back to you and say, "Look, town meeting very similar to the combination of the clerk and the treasurer." Right. Exactly. Okay. It's the same idea, All right. All right. Thank you. All right. Uh, anything, Derek? Anything
for the good of the group? Oh, there was nope. Oh, got a mail. Got mail. Hold on. A piece of mail. someone reviewed the website and um we need something added to our our page the purpose and I thought Lorraine would be a good person
to ask about that. I saw that. So we could I think that can wait until the next meeting. Yeah, that's fine. Let's hope I think she would be good writing something. I agree. She did a good report. She did a good job on our annual report. She always does. Okay,
Derek, I'm sorry. What were you gonna say? Oh. Oh, I said I I don't have anything further. Okay. Um I will take uh a motion to close the wage and personnel meeting at 7:16 on uh September 15th. So moved.
Okay, I'll second it. Derek. Uh yes, Jim. Yes. Okay. Thank you, Derek.