--------- Uh we'll open up the July 1st uh sewer commissioners meeting. Elaine I >> bony I >> Okay. Um Cara is joining us from uh CDM but she doesn't seem to be on yet. So, we can go
straight into number one, which is a CDM contract um design contract for the Mayor project. That's the $100,000 um non-refundable money we did receive already. So, that contract is already
funded and it's been approved and vetted by both legals, CDM, and ours. And everybody's fine with it. And the final copy has been printed and is ready for vote and signing. >> Okay. And I'll make a motion to approve
the contract for uh Mara Design Services for CDM with the minor correction on page eight. uh which we've also vetted with CDM's
sorry that uh I note that item 5.3 was deleted by and it's a part of the process and it's we acknowledge it and chair will acknowledge it in the document that we signed. >> Yes.
>> Second. >> All in favor? I >> I >> Okay. So that that manages that one. Number two is I'm currently working it's the CDM environmental plan for uh the
other phase for the town. I'm working with Allison on the language of the contract today. She asked me a couple of questions. So um now it's the big question is um what how we're going to manage the SRF
application that's due like now. So, I'm going to open it up for conversation with Cara's here with us from CDM and um Ryan. I know you had some questions. So, go for it. >> Okay. Thanks, Cara. I'm glad you're here with us.
>> Good afternoon. >> This was very helpful the evolving fund update from last week, I guess, two weeks ago. So um I know your concern and uh CDM's
concern was the timing of all this. So in your without getting too much of the detail here yet just what is your perception of the timing we have now and do you think we're overly an overly
optimistic or are there ways for us to do this within you getting started fairly quickly now I think we're almost done with the contracts we think we have our funding in place >> tell me and tell us what you think are the downfall side of this from a
schedule point of view. >> Yeah, thanks so much. Um, looking forward to officially getting started hopefully soon. So, putting it together the actual application is very simple. Um, however, as you could see in those
slides, D has been stressing project readiness even as early as this PEF stage. So, that's why I reached out. But I wanted to stress the importance of knowing what value you're submitting for that loan application. Because of all the increase in projects and their
decrease in federal funding, they have no way to increase loans. So if we go through preliminary design and for example find um an issue we weren't expecting, there's no way for us to increase that SRF loan. So,
I do think you could submit a loan application knowing you intend to phase out the project anyway and we would tailor whatever final design project to that loan number. However, it may be better off planning
to do your whole design and then determine what you want to phase and go in for that cost. So, the limitations there's pros and cons to both, right? So if you go in at least you would be highly likely to be on the list because of your nitrogen issues. However, that
means you would need to go to town meeting next spring by June 30th and there's no extension on that. You would lose your loan. >> So if the town feels like next spring town meeting is feasible for a value for you know whatever phase one of this
project is, then it's feasible to submit the application this month. >> Okay. So just add a little bit to that. So let's say we don't do that. We're now into application next June 27 and we're
looking at 28 town meeting. That's probably the simplest, you know, and that gets all the design done and whatever. So that's true, right? So that that would just put us >> that would be the case in that scenario. >> And we don't know what the money issue with the federal government might be if
it's federal or worse. I mean it's obviously what I see in and you probably see the same things in like water pollution water environments federation updates the shift from funding is going in the direction of what we're trying to do as they're taking money from other things and they're putting it to PAS
which I think is a waste of time but that's another my personal opinion and they're putting it into u this kind of stuff you know real infrastructure so that I think that's speculative but that's kind of where it's going but If you come back to trying to get this
in front of our meeting, what we've been kind of kicking around is the phasing idea. So let's say I'm using the number 30 million 25 30 that's a capital cost on that range >> I think from what we've talked about
briefly. >> Yeah, I don't I don't know. We haven't done it out yet, you know, so we could come up with a number. It would just be any feet of sewer and fire pump stations and just kind of came up with that number and that's about 30 million. Um, so
does does it hurt us if we go in and talk about because we have three priority projects that we want to move town and country. you know, all the town country that we're working with them. This commission's working with them, five,
six years. When when I got back on the committee, they were moving >> particularly Ela and I have been dealing with them directly and they've shifted from maybe not to realizing they really want to be in. So it is uh 200 and something people >> 200
>> and they really want to be in it and it uh so that's then you got Ple Street which is a short you know what Ple Street is there and they got the recreational aspect of that plus there's a lot of businesses there that can't grow or do anything because they don't
have sewer and they're in clay and they're shallow you know shallow bedrock and all that stuff. they would immediately and we've heard it from our subject who's active with the hilltop their their property values and their ability to do things there of a recreational citizens base they go up
dramatically because they can't do anything. They're looking at a septic system repair that's looking at like $150,000 right now and that's just the status quo. So there's those kind of from a political and strategic people want to support it
role that seems to me to be pretty good. And then all the stuff around the wells are more complicated. We're going to take some time to work with um I'm hearing push back from certain people. this, you know, $40,000. Although, you
know, we're going to be negotiating that because it's we're helping the wells get improved that betterment will shift off their backs and more on the town. That's our problem dealing with the town paying into the the tax levy, but it's a
huge expense for the town to treat the water. You can treat it at the wellhead or you can at 15 million or you can, you know, we know that. So, I What do you think about that? >> You say you think you're proposing a phase product
some money for a shorter by the way. I don't >> Good afternoon. Nice to meet you. Nice to meet you. >> Um but you're looking at phasing it and looking at uh something that would allow us to use some more of our capacity at this point. But getting into um the
ability to apply for the loan this year phase of the project and the engineering was >> Yes. We're going to have to go for the 30 million. I'm just use that again. We still have to get the approval of the 30 million with better design information to back it up. But we get that in front
of town meeting and we town meeting we said these are the pieces that we're going to do now. So what we're going to be borrowing on what we're going to create a real debt on is going to be a much smaller number and we have it out in the future for the rest of it. So, we're we're phasing the debt and we're
phasing the approach and we're looking at other ways of funding it like I said, but that's that's our dilemma. Not not dilemma, but that's our challenge. But the >> Can I just clarify? >> So, um, Pound and Country, totally get
that one. Paddle Street. Understood. So, those two you're hoping to phase initially. Did you say the Wells would be the second phase or in that first >> phase? Yeah, we delay delay that a year. Okay. So, so the >> Yeah, that allows you to do more engineering and detail, not rushing it.
You get, you know, 30% design kind of handle on it. And >> I was going to say that was the area I was most unsure about just because we haven't, you know, studied that one much. So, that makes me feel a little more comfortable. Uh, and the puddle in the town and country are fairly straightforward and that seems feasible
>> to get and you know that um >> it's it'll receive positive feedback for next town meeting. And so that to me feels safe for those two areas. >> Now my my question is has a town ever had two SRFs at the same
time? For example, we go ahead have CDM do the the full design of the whole thing but only apply this application for those three areas. We go to town for three areas. >> Yeah, I have clients that I do every year. We do a different phase each year.
So you could apply next year for the remaining phases >> for the for the well piece of it. >> That's that's better. If we can do that, that that puts it off. Yeah. >> Yeah. Because that I think is is is clearer
>> to everybody and that'll give us a year to get momentum. So >> that's actually how you have to do it. So that makes sense. uh because whatever you put it whatever you put in now you can't change your project scope because they're approving the projects that are based on the information you're giving
them. So if you were to change your project they wouldn't give you the money. So I think waiting until you have better information on the well areas apply for that in 27 and apply now for those two smaller areas. Makes sense. >> And there's actually a third one just so
we don't lose sight of it. Marian Drive. >> Marian Drive that that we that phrase one too. Mars one. >> That's another >> that's all that's all >> Marian Ple Town and Country. >> Yeah, >> got it. >> Town and country data on all of them because
>> Yep. >> Well, Mir that's totally outside of this. >> No, not I mean Town and Country Drive and then Puddle Streets one. Yeah. >> Yeah. But in that order of priority because I I think this political cell
for the industrial and commercial aspects of the second two but town and country is a need I think the town has recognized for quite some time. >> Oh yeah. >> So if we >> I think funding would be all those first three smaller pieces right that we have the sleeve now if we found that's very
that's the best news I've heard in a long time actually. Um, and the only downside that I can see in the is it that you your best argument for the selling town meeting of the three ones you just mentioned. >> Yeah. And now we're going to have to do that. >> We get the momentum going. I got it. But then when we're going out for the last
last point, that's going to be a harder sell, but we'll be better at selling. >> Well, and it's not even better at selling by then. There'll probably data on the nitrogen, right? to illustrate either you build another water treat magnesium plant or whatever treats
nitrogen or you do this. I think >> it will it will get more data to to reconfirm that what this would help save the world. >> Sounds like a good proposal. >> A lot of the meth a lot of the nitrogen technology now is methanol, right? I
mean that's methanol is a a dite kind of a process that's then you get into chemicals and a whole different process that you have to train the operators. But um I mean that that that's all sounds good. I didn't I I was under the impression we kind of had to do the 30
million and then we could phase and put it off and if we can do it in pieces that's much better. That's I'm glad you said about that. The other part was from this document the SRF drinking water side and they brought up and I'm glad
I'm glad he sent this. They there's a whole different program for nitrogen and other things for in clean water side. How might that fit into this? Are you dealing with that? >> So they're completely different loan programs. So because you are requesting
for sewer infrastructure you would fall under the clean water program. However, the clean water program has a 0% loan for nitrogen removal. So, it's nitrogen related, but on the clean water side. So, uh as part of this application, I
would be requesting for you guys 0% loan for nitrogen removal of the septic systems. Um so, it is separate from the drinking water program. Now just forformational the if the water
commissioners came if we jointly applied for the wellwater project with the water commissioners could that tap into the the clean water side for the nitrogen. No
>> no drinking water is not eligible under the sewer side unfortunately. But that's taking me but that other one that you would say >> yeah I'm trying to think if there was >> the the drinking water you could apply for a drinking water project under the drinking water loan if you're trying to
do work on the drinking water wells >> but it would have to be a separate project from your sewer work. >> All right. So that I now I get it. Now I get it. So this so we could bring this up as a joint discussion which we've been trying to have right
>> and see how we with your assistance kind of factor in over the next six or eight months. How do we tap into that so that it does become legitimate and it would might reduce our overall capital cost from the sewer side, the sewer commission side and and and fit it in as
a way to pay off this whether it's town tax levy or some is a zero interest loan that makes it even more palatable. But we can put that off there that discussion can be put off now and we can focus on these three things that makes >> much better.
>> Okay. So, do we want So, we're moving forward with the 100% design. That's $75,000. 500's the Miramar money and the 205 would be from article money. Uh, so we're secure with that. Just
working on the language and we'll take a vote to have the this year's SRF application be three areas of town, town and country, Marian Drive and Ple Street. So just to clarify, the other
contract that you mentioned, Elaine, is for 30% design for this whole the all of it. >> Yes. Yes. >> Okay. So you would have a a second final design phase for the three areas in a future contract once we're closer to the end of the preliminary design. >> Agreed. Yes.
>> Okay. Is 30 is 30% design um adequate for awarding >> the grant in for next June when the you know when we go to town meeting or
however this yeah I guess it's um >> yeah the application that we'll submit in is it three weeks now in July would I would just use the the GIS mapping that I have for now we wouldn't be providing any plans at this time >> and that's sufficient
historically >> and then and then what we can do for the second phase after the to get to the 100% design we can just do it on those three areas >> right >> and we're looking in my mind we're
looking at so we get through June 27 all our town meeting stuff we got the three projects we just talked about under our belt the 100% design would probably still be underway at that point >> it would
>> it would so that's always a little risky and that's why the SRF schedule is confusing um so we have done it a few different ways at that point in the schedule I'm guessing you'll be between 30 60% design somewhere around there so we'll have a
little bit of a better handle on your cost estimate beyond just a preliminary design number so you could go to town meeting with that number with we would obviously recommend a contingency on top of that um and you would go to town meeting with that number. We've had
other people um so in the scenario if you were to wait until next year, some folks have gone to town meeting with a bid in hand, but that won't work for the schedule that we're talking about for these three areas. So they'll actually um go out to
bid and bring that bid to town meeting, but that won't work for the schedule that we're discussing today. Um, >> would it would it make a difference if we just did 30% of these of these three areas
and then do construction for 30 then do construction for the three areas? Does that speed up? >> If you do final if you do the whole design for the three areas. >> Yes, >> that could
>> that should focus more on these three. Yeah. >> Well, I'm going to pause on that. The only other thing that I'm thinking of while you have the surveyor out there, it would make sense to get survey of all the other areas around the wells, too. >> So, there's pros and cons to both.
>> Um, please, >> one advantage that I could see with splitting that up is that you have the opportunity then next year, say, to to do the LFA's design work. And we're a year closer to
when that mirror money can actually be tapped into. We're not tying up >> $100,000 in article money this year for something that would be a little more free. Good point. >> Yeah.
>> Concentrate on the primary focus right now with the intention of a year looking at the next phase. The other I guess financial the other part that goes to the three is that's we're not talking about taxpayer money. We're not talking tax levy money. We're
talking about that's a that's 100% federally funded you know. So we're not >> getting into this discussion here. It's all there's one pump station I think on town country. I don't think there's anything on paddle and there's nothing. It's all Yeah. So there's one pump
station is not a big deal to either. It's just it's a really short road. So it's one small pump station up to Route 53 and then it's gravity. >> So and it's on the other that other street independence that would otherw
that that would also you know we not getting into the tax levy issues at all. It's all >> and you may have the community helping out with some of the design costs on that other phase if it well, you know, to save the wells and protect the wells
and that could be some advantage in that as well. >> This is good. This is >> Yeah. And you know what that just made me think too um by doing the 30% for the whole area that sets you up better for your application for next year for the rest of the areas. So, it probably does
make sense to keep everything at their 30% now and then we'll have to um jump right into final design for the three areas and those that design would be due October 1st to D assuming town meeting
went forward in spring 27. >> And it's the more simple part. It's not that's not putting you under this pressure and you know anything we find that's weird survey wise or easements that we didn't know were there or something else that you know things come out of the woodwork that would be pretty
straightforward. >> So we'll do 30% design for the three areas plus the areas affected by the well but then only do 100% design for the three areas.
>> Yes, that would be our recommendation right now. >> Okay. So, we'll have to change the contract. Uh, I think the contract has a has to >> You could keep the current contract as is for now, Lane, if you want, and then you could amend it in a couple of months for the final design. It's up to you
guys. >> Okay. That's $700,000 or 705, whatever it is. Was that for 100% design or 30% design for >> There's 30, right? >> 30 for everything. >> 30 for everything.
>> Yeah. So it would be extra to get to 100% for these three small areas and that would that had would have to be done anyways. But >> and keep in mind the the seven 100th 100 or so thousand contract
include survey for the whole area. So I think that's you know half of the cost. Yeah, that's that's the big chance >> ballpark on what to get us to 100%. That remaining 70%.
>> It's hard to estimate, but it's it's it's a smaller, you know, it's >> we will have to do a boring program that's not included under the 30%. For the three areas, so I'll have to get you a cost.
>> Okay. Yeah, maybe we can rough out something there. You know, again, looking at the soil conditions, Bob Street is clay barely rocky. They don't call it Stony Brook for nothing >> and uh and flat. So, >> and I believe borings were done all in
Marian Drive for for the water water lines and everything else. >> Yeah. So, there should be a lot of stuff there. And then down the country, >> it's that's pretty sandy. That's That's an old That's a Yeah, that's freestanding.
>> So, SRF has minimum boring requirements, so I'll have to make sure we're meeting their requirements. That's all. >> Yeah. >> So, >> but I will work on getting you a number for that. The timing for that, um, we'd probably want to get that contract
process started. I'll say four months to give us leeway. >> Okay. Um, but that's probably the timing on it because the preliminary design schedule is 8 months, but we want to have final design completed by October 1st, 2027.
So, we'll prioritize the three areas first, of course. >> Yes. Because the firmer number we have a town meeting, the more chance it would pass. So,
>> so at some point between let's say it passes that town meeting, then we'd have to get the funding for the additional going from 30% to 100%. >> We're going to need the 100% before we even get to town meeting. That's why I
I'm looking for a price. >> Yeah, I think you'll want to have that in about four months would be my recommendation. Yeah, it might be where we tackle some article money that we have or something like that. >> Well, we already digging into it for the 705.
>> Yeah, we may not have >> continue to tap into, right? How >> I wonder if we if we look back at that prioritizing 100% design for those three locations with the anticipation then afterwards we
do 100% design for the rest of or 30% for the rest of it then is what when do we anticipate uh the Duxbury project. >> Oh, yeah. Probably two years. Yeah,
>> that's what they're saying. Year and a half, two years, 18 months. >> We can't touch anything for two years. >> And the t in the timing of it all, if we get approval for the three phases next June, we'll say we want to be a we
would want to have a 30% design to submit the SIRF application for the wealth side. So this is the how soon do you think you could get a estimate guesstimate on the 100% design for the
30 for the three areas? >> Um a couple of hundred >> oh I have to check um I really want to do out the math for the boring program but I could probably have an answer for you in the next couple of weeks.
>> Okay. Okay. Um >> well looking at what Dave just mentioned. So right now a year from now we're talking about having this uh SRF money available.
>> Okay. And it wouldn't be for another year before we even are into we'll be into construction potentially for these three phases between 27 28 late 27 28 something like that those shouldn't take that long.
So we we'd be two years we'll be in that two year period that window we don't let's put this way we have a much better idea that it's going to go through or not two years a year 18 months from now. Yeah,
>> it's a risk, but it's a much better risk doing it then. >> Okay. What the if we went with 100% design just for the three areas that you thought that's completed by town meeting next year.
You would have the 100% design done for three those three Yes. >> areas. >> Yeah. When could you start up a 30% design for the wells? Could you start that? Would you have any
give the NSA start that in December and have us 30% for >> for the next June application or July application? Yeah, absolutely. >> In 20 >> seven. Okay. So if we broke this
application out to just the three areas, do it 100% and then start up the other phase in let's say January of 27 for 30%.
>> Yeah, we could do it that way. that. Yeah, >> because that would give us because you'd have us because I want to get something signed now for the for the three areas and you'll be able to give us a price,
let's say, in a in a month on the 100% to get us from 30% to 100%. >> Oh, yeah. I'll want to do it sooner because I want to get the surveyor out there. So, we Yeah, we can definitely do that. >> Okay. Okay. because I'm thinking we know
we have 705,000. Okay. So, that would give us that has to be enough to get us Well, I'm hoping that's enough. >> I would hope. >> And then, you know, whatever's left may
hit us the other 30% started, >> right? >> That's I think that's what moving them around. That's the show, not show gamers. They're moving the priorities for least cost up and the ones with the most difficulty so they're not going
nuts because it's not fair to see the M say, you know, figure this out because you look at M Street and it's like all over the place and there's bedrocks there and there all kinds of stuff. >> Okay. >> So, yeah, I think that's that's the right way to go. >> Smaller geographic area. >> Yes, much smaller geographic area. Much
more definitive now. We know a lot >> and that can bring start to bring in some funding too. >> Town and town and country >> connected. I mean that's done. I mean >> there's there's revenue right there in day one. So okay. So we're going to
>> revenue with betterments being paid over time. >> Yeah. So, the contract we're going to go forward with is 100% designed for Ble Street, Town, and Country and Marian
Drive. Right. >> We'll make it clean and say that >> with the expectation that when you tell us it's a good time December, January, you know, we'll work on the second contract now and then you
can give us a when that could be accomplished for the 30% of the well project to meet the 27 SRF deadline. I like that idea. >> Okay. >> What about
>> what about um >> the hilltop a pump station in the street that was going to tie into that one. That's the only area we haven't really talked about yet. where we're looking and I think
potentially if um the new affordable housing units were going to go along the highway whether they would connect back on Barian Drive or come down to >> um Hilltop and then if they came to
Hilltop then Hilltop would have to upgrade to handle that flow. Now, now this what we're doing by putting in the gravity sewer up to the MBTA station, it really makes it a no-brainer for the 40B to go gravity out this way to down to
the existing pump station and whatever has to be done in that pump station. But so that that makes it easier. We're not going down top. >> Okay. >> I mean, that's their that's that project's problem, but they have a much bigger problem not having a sewer there. So if
the sewer is there, >> you get a a win-win by getting those commercial properties commercial >> on on that road >> capable of tying in for future development that the MBTA if they do something
>> follow that it just opens up a whole bunch of >> opportunities. So Hilltop is off the table, >> right? >> Yeah. I think that's just a pump station. That's that was to accommodate >> Sorry, I was thinking of um Copper Beach Drive was the other street that would tie into Hilltop.
>> Yeah, that would that >> So, there were two options with that project. One was to come over to the Hilltop pump station. The second option was to drop back onto Marian Drive. So, we recently found out if we were to
sew Marian Drive, there's actually a 4 inch sleeve >> underneath train tracks over on Marian Drive. >> But the point beach would still end up being gravity to this to the hilltop
pump station that does the school right now, right? >> Yes. >> So, that that's a more of a that would probably face two as well. because it's controversial >> that would that cost for bringing that over there fall under
the the contractor putting in the the units. So let's say that Copper Key drive goes through, they'd be responsible kind of like Marramod to bring everything over to Hilltop. >> But if if it if you have the 40B, they would only be gravity going. They wouldn't have to go down to Hilltop
anymore. They would go straight out to the main area drive and be gravity. >> Yeah. So, Cara Beach would still have a have to you would CM and us would still have to look at the flow from what 20 houses, however many >> if you just do
>> if you're just doing Copper Beach to that pump station. Does it have to be upgraded? Is it you know what does it have to do? That might be something we put into phase two as well because that's >> keep it clean with these three. >> Yeah. So, that I'm glad you brought it up then. >> Okay. >> Yeah, because I had that in the 30%
>> for the school. >> Oh, okay. So yeah, we'll take take that out of if that's any >> we'll put that in the future 30%. Okay. >> Yeah. >> And then you also had two areas for evaluation only, not for survey or
preliminary design. It was >> the the yellow on my map. >> Ocean Hill. Exactly. And then extending on Maine. >> Okay. >> And those will still be evaluation, I think. We're not That's later. >> Yeah. Be a future issue.
>> Yeah. Just to throw this out there, Cara, um I met with Mass Highway recently and they're redeveloping that Smith Lane off ramp >> which ties in right over there at Copper Beach Drive >> and Ocean Hill.
>> I'm sorry, Ocean Hill. U >> Y. >> So, right now our our sewer line ends on Smith Lane just before you get to the highway. It's probably 200 feet away from Route Three. That's the end of our line on Smith
Lane. Mass Highway is going to put in a roundabout. And they offered to extend our sewer line from that last manhole through their construction zone and dropping a manhole right on Ocean Hill Drive or Ocean Hill whatever that is
street road. >> Yeah. >> So that that will be there for future development at some point. So, and I think they expect the project to happen in the next couple of years. So, that'll that'll help us on that end.
>> We keep talking. >> That's great news. >> We'll end up the whole project will be over. Okay. So, I I I is that your questions for because I I'll take a vote. This way we can get
We're gonna vote. >> Yes, thank you. That clarifies my questions. >> Okay. Um again 100% designed for portal street town and country Marian drive and the application for the SRF loan July of 26. That's what this contract is
going to be >> 24. You want to make that a motion? >> Yeah, >> I'll make that a motion. >> Second. >> All in favor? Uh >> and then once that's secure and you'll get us the price for the other pieces, uh we can start moving on that.
>> This contract to get them started is that we today the exchanges or Yeah. >> Yeah. We're saying yes today. >> Yeah. >> Okay. So, >> right. Yeah. >> Yeah. So, >> we already did that motion for the changes.
>> Well, that was the other one. Should I matter to modify my and then based on those changes >> make another motion >> allow? >> Yeah. >> So let me amend my motion to let based on those changes
approve this contract to go forward with CDM to start. >> Okay with a second. >> All in favor? >> Okay. >> All right. So, will you re will you revise that
>> and I'll tell Allison to stop for now? >> Well, she's working on the front end of the contract, so she should keep going because that won't change. >> Uh, so I'll work on my second half of it and she should keep working on her first half and then we'll combine the two for everyone to review.
>> Oh, perfect. Okay. And we have the money in the bank, so we're good. >> Awesome. That's great news. >> Good. Okay. >> I have a five o'clock appointment, so I have to leave. So, you can continue without me.
>> Have to have an agenda. >> Right. >> Can I just ask one question? Are we going to meet next week on July 7th or >> I would say no. >> Okay. >> Is everybody in agreement with that? Are we to meet next week? >> No. I think you give these guys a little
time to make the next meetings to get back to us on anything else that good. >> And then I can make payment once we get involved the accounts. >> Yeah, I think we're all set actually.
Yeah. >> Um, >> so yeah, as far as anything to add, it was just basically noting that um project with Mass Highway that they got all my information that they >> That's a a roundabout there. >> Yes.
>> Both sides. Yeah. >> So, and our last upstream manhole on Smith Lane is right in front of the insurance company pretty much. So they're going to extend that another couple hundred feet lane onto Ocean Hill and stop it there.
>> And all we have to pay for is the piping and the manhole structures. They do all the installation, digging, paving, everything. >> Got it. >> Cuz um the water department has several issues with both of those that they're working with them too. So they've been
on it for the last year and a half. >> All right. Thanks, G. Appreciate it. Thanks Cara. >> Thank you everyone. I'll be in touch. Yeah, enjoy any time off. Thank you. >> So motion to adjourn, >> I guess. Do you have anything else?
>> No, that's it for now. Part: 2
So, we'll call the Kingston 300 meeting to order at 516. Uh, present John Bio, chair, >> present, Jana Morsy. President Emily Bruce, and Chris Morano. And on we have >> Joe Cunningham.
>> And looks like we also have Joe Cunningham Jr. as well. >> Right. So starting off um see anybody have anything for fundraising or funding? We have we have some bills, correct?
>> Uh yep. So, the bills for Kona Ice report today. >> Okay. Thank you. >> And we did a cash deposit of $660 from merchandise. >> And I don't I just had the cash boxer. I thought
>> I have a check for the vendors who paid by Venmo. So, 500. >> Okay. >> Um I was going to give this to Trisha. I guess she's not coming. >> No, she won't be here, but I can take >> Okay. It's from me because I use my Venmo. So, but you know, I transferred. Yeah. >> Okay. Um,
and I do have a question. If we're talking about bill, well, a vendor had to cancel and ask to get their fee back, and I agreed. They were having a moment of stress, so I agreed to give them their money back, but they paid by check to the town. So, should I just email Trisha about getting them refunded?
>> It'll go through the town. >> Okay. So, I'll just email Trisha >> and email the woman and Trisha at the same time and >> Yeah. Okay. You know. >> Yeah. I'll I'll say no more on that. Thank you. >> Okay.
>> All right. So, we have um I think we did already vote on the we did vote on both of these already. So, those are all set. We just need to um I just got one more signature from
me, right? We need Okay, so these ones are all set. Um you had $660 cash deposit. >> Yes. And um I'll I'll talk about that in a minute. >> I hope that's okay with Mish. >> She's fine. >> You mind?
>> Not at all. Um >> yeah, as well. >> Thank you. >> All right. Um Mike, were you going to say something? Did you have something for funding? um as far as funding as in uh donations to it or >> uh any type of funding
>> or looking for funding >> all the above. >> Yeah. >> Um but yeah, so basically when I I don't know if you want me to cover it now or cover it when I just give an update on the uh on the old home day. That's up to you. But um in the I'm going to be
looking for money, I guess, for the DJ uh for that night that we're going to have it. Um, we're going to I'm going to look for funding for or something to do for gifts or giveaways for or prizes um for the little um games and stuff that we'll have, you know, set up or
that we're thinking about doing on on old home day. And obviously the fireworks you guys have that covered with that. Um really that's the only funding part of maybe the golf balls if we do the golf ball drop, but I think I
could figure that one out. um >> the police details, but that's we can figure that out too as well. >> I was going to say the police detail and the fire details are the only are the other funding in the back of the head. >> We got an extra $5,000 in the Samson fund from the uh for the fireworks. So,
that should cover the fire details. >> Okay. >> Um but we'll see. They might be a little lef over to go towards police as well. So, >> okay. >> Um okay. if you could come up with um rough estimates for the next meeting and then we'll just take votes on those so we can be ready.
>> Absolutely. >> Okay. So, as far as what we have, I probably should have started with this actually. Um for balances so far, um in our primary account that we started for the um donations and payments and stuff, we
currently have um we started with $31,35. Um Trish made a deposit of 925 and I don't know if that included that 660 or if there was something else. Um and then we had to pay the bills that we had
here. So it's $1,18. So that currently leaves us $31,122. >> The investment account that we have um that was left over from the 275th has currently has 34,42122.
Um I think that one is flexible because I I believe that's an investment account. So it can go up and down. >> Could I ask you to repeat that cuz it what was that number on 20 the 275th? >> Um so the the 275th is um 34,42122
and then as of today we have $40,000 in the Samson fund to go towards fireworks and >> so we're in good shape. >> We seem to be in good shape. >> Yes. Y >> great. So, um there will be some expenditures for the parades. Some of the um bands and stuff like that do have
costs. So, um I don't think it's going to be anywhere near what we have. So, I think we're still going to be good to carry money over to the old home day. >> Great. >> All right. So, what's that total then? Do we have a
total? So, the total is uh 65,54322, not counting the 40,000 for fireworks. >> Yes. Good. This is a check for Ken Sher and I'm check. >> Oh, okay. I emailed both of them today that I have the money and I'm gonna
did everything I can. >> No, you did. I I've had it for a couple days. I just didn't >> That's fine. That's fine. I wonder if people that >> That's good. We're all We're all >> So, uh merchandise. Do we have anything on merchandise? >> Um
>> I don't I don't I think >> Mish is going to be placing another order. So, we took a vote on that. So, that'll be also >> right. And I think Trish came and organized the merchandise table and Mish was like, "That's brilliant. She organized it by >> Saturday by size." So like I'm a small
here's everything available in small. Mish was like that was so smart. >> Only two and a half >> I'm like that priceless. Can you send that to us and we can like print it and laminate it? Yeah. >> Make a couple of copies.
>> Did we make money on Do we sell? >> I don't know what we started out with. >> Three or four pieces sold. >> Okay. Not a ton but some stop. >> Yeah. Okay. That's fine. >> I feel Was it Is that it? I thought >> it may have been a little more. Yeah. >> Yeah. >> Okay. >> Um >> I mean we've been at so many things, so
you know, you know, >> and let's see, the music night is the same week as the parade. >> It's the Tuesday before. So maybe we do a big push. >> Okay. >> Okay. But yeah, let's The Trisha method is sounds like a good one. Let's do that
from now on. Especially because we've got like bits and pieces of things left. >> Exactly. >> So we Yeah, that's a good idea. Oh, and the patches when those are coming in >> patches. Um, I haven't spoke with Ashley, so I'm not sure. She's >> I'm sure she told me I should go back and look. >> Yeah, I know she ordered them, but I
don't know if we got a um estimated date. Yeah. >> Okay. >> Right. Um, okay. So, Gala, art show, those are all closed out. Uh, so proclamation proclamation was last Saturday. It went well. Yeah. >> Um, I think we had a decent crowd.
>> Yeah. I kind of wish we'd had more, but you never know. on a Saturday in June. It's we're competing with a lot of things. >> It was supposed to be cloudy, which I think might have helped us a little bit more, but beautiful day, which you can't complain about either. So, >> right. Went well. Yeah. >> Um >> and I got to ring the bell. >> Yes. You will. That was
>> Oh my god. That video will have the most likes. >> Seriously, that video has been watched more than anything else. >> I think we had like 80 something 84 followers like two months ago and after these couple events, we're at like 300. I meant to say something because we hit
300 on like Tuesday. >> Saw 299. I did something then we had like 304. >> I wonder if I can figure out Yeah. Cool. >> So, um >> yeah, I'd love I'd love to touch trace with um >> Colleen again with just for her insight
and ideas on Facebook. >> Okay. >> She is the assistant at the fire department, but she's also a former like communications director or something. >> Oh, okay. >> Yeah. So, she was the reason I posted the one about >> let's come up with like 300 things that
people love about. So, that started some >> Okay. >> conversations on the web. >> Yeah. Yeah. Yeah. Okay. >> Oh, >> so um the proclamation went well. Um we had some good speakers. The >> we didn't get the stone in time, so we did do the uh groundbreaking. So, when
that comes in, we'll get that placed. And um I believe the scout that's doing the eco project will now have time to get that um the goal garden and walkway around it and then after that we'll probably dedicate it possibly Veterans Day. >> Oh yeah, that sounds good. Yeah. Do we
So we have a sense of when it's going to be ready or >> uh it's going to be another six to eight weeks or so. Yeah. Just because the in intricacy of the >> 300 design. Yeah. >> Oh yeah. That's okay. It'll be six to eight weeks. >> About six to eight weeks. Yeah. That was
from last week. >> Okay. >> Um so and then the I'll let you speak on the um >> musicians and musicians and everything. Yeah. >> Yeah. The vendor fair went great. We ended up having um like 15
13 vendors total including our people and stuff. Um and they all seemed happy, you know, relatively speaking. So again, I wish we'd had a bigger crowd, but you know, I think the trucks I hope the trucks did well. I know. get my belly did well. They had like lots of people going there.
>> Yeah, they had the biggest line. I think they had the most diverse stuff. I looked at the smoke house. I'm I'm not I'm not a meat eater. So, I looked at the smoke house talking. I'm like, well, I can't really eating there. But I got a grilled cheese and fries from the other place. >> And I like was banging the drum about the shaved ice. I'm like, "Everybody go
get ice. It's free. It's free." And they're like, "Oh, okay." And I'm like went around. They're like, "Yeah, you told us already." I was like, "Okay, >> get another one." >> I'm like, "Go get another one." Yeah. So, um they left early though. They didn't two I >> Were they supposed to leave at two? >> Yes, we paid for three hours. We knew
that they had to leave early. >> That's fine. That's fine. >> Yeah. So, that was >> Oh, that 11 to 2. Yeah. But overall, I think it went great. There was a woman selling pottery there who like made out like gang busters. >> Things period. >> That >> I think my wife bought most of it.
>> Period. No, she put everything in little paper bags and I saw everyone walking around with those bags and this was her very first time ever doing this. >> Oh, really? I when I met her when she she and her showed up with her her husband was the one who was dressed up in the period guard for a while because he was going down to Plymouth. They were
having some kind of reenactment in Plymouth >> and um but I met them when they showed up and she and I said, "Oh, were you part of our yard sale?" A lot of the people that were there were were there for our church yard sale a couple weeks earlier and she's like, "No, this is actually my first time doing any of this. I hope it goes well." And I was like,
>> she she did great. So anyway, but it was fun. Um, so the one thing we do need to talk about is the musicians, which is left unsettled. So I know we paid the DJ and that's all fine, but the two sets of live musicians. So my understanding, and
Ken's not here, but my understanding is that Pete Eldridge's quote to Ken to play with for him and the woman who Michelle who played with him was 400. And I it's not clear to me that Ken agreed to that amount, but I don't know
the answer to that question. And then originally we were talking about rowing like a hundred bucks to Angel and Matt. >> And as I think we've discussed, I don't I don't agree that we pay them two different amounts. They should get the same. Nope. >> So, and I told Angel when they were
finished, I said I said, "Someone will reach out to you guys about payment. Sorry, we're just, you know, the town." She's like, "Oh, no, it's fine. Whatever." Um, and she said, "Actually, you should just pay Matt whatever the fee is for both of them." Do they Do you have a W9 from none? >> They I don't think they submitted one.
We talked to um Father Tom and told him that >> I can email Matt because I have his email address. Okay. >> But I'd like to settle what we're >> The only one I got a W9 form was the DJ. And I I spoke to the musicians myself and say, "I have W9 forms." I think the second group that performed Pete.
>> Yeah. She took a form and said that they would be paid, but I don't think she handed it back to me. >> Okay. Okay. >> I have I I have people I can text >> they can't we can't pay them until we get >> has a W9 from his other business. I don't know if it's a change. >> Um he does work for the town from the
plumbing. >> Well, I guess it depends if you're paying the plumbing company or paying >> Exactly. So I don't So if it's separate, they need to submit a different one. Yes. >> Okay. >> Yeah. I can reach out to all both of I have contact info for both of them, Matt and Pete to reach out about getting
those W9s and I can assuming it's okay just to download a W9 from send to them. >> Just send it back to me filled out or send it to you or maybe I can CC you Jana on my emails. >> Yeah, they could just write up an invoice as well. >> They need an invoice. >> Yeah, invoice from the W9. It's actually
going to get submitted to Trisha. >> Okay. Um, well, Pete, I usually text Pete, so I will text him and say, "Can I where can I email this to you?" Because I don't know if I have his email. Um, so what do we want to do about the money though? Like >> make a motion. >> Um, >> well, >> or
you want to make a motion we can discuss it? >> Okay. Yeah. >> I make a motion that we pay both sets of artists $400 each since the DJ made 500. So rather than reducing PC, let's meet an let's meet for Angel and Matt. So
each set gets 400, which means each artist really gets $200. So that's a little bit more than I think I would have gone for, but if that's >> given what we pay the DJ, that feels commensurate. So my I move that we pay each set of artists $400 for the >> Is there a second for discussion?
>> I'll second that. >> Okay. Um so no, I agree with you. Again, I I think it our plan was to pay like maybe that much for the live music or a DJ, but then there was some um uncertainty whether we had the live music, so we went ahead with the DJ. So,
>> yeah, >> I feel it's fair. Um I don't know what anyone else's thoughts are. >> Yeah, >> I mean I think overall it was way more than we wanted to spend on that because that's $900 now we're spending on the live music, >> but we made 650 bucks off the vendors, >> which is a lion share of that money
right there. We have money. So even that I feel like it's that feels fair to me. >> I would say yeah. >> What do you think? >> Absolutely. >> Okay. >> Absolutely. >> Chris, it's fine. No, it's fine. >> Any other discussion?
>> Any thoughts from the zoomers. >> All right. Um hearing none. Um >> I'm on board with that. >> All right. Thank you. >> Okay. Thank you. All in favor? I >> I need a voice vote since they're online. >> What's that? >> Do we need to do a roll call vote?
They're online. >> Yeah, we probably should. Yeah. >> Yeah. Okay. Um >> Jana Mory I. Uh Emily Bruce. I >> Morano. I have Cunningham Jr. Hi, >> thank you
>> Mike. I >> and Joe the third. >> Joe Cunningham third. I >> Okay, so it's unanimous. >> Great. >> Um I'll reach out to them and to confirm the fee and talk about the paperwork.
Yes. Because I can that. So >> Okay. >> Um >> thank you. So, we did vote to do a DJ, but I don't know if we ever voted on a mount. Do we want to just do that to double check or did you ever find out whether we did vote vote an amount? >> Um, I thought we did, but it doesn't if
I don't mind doing it again. Um, I didn't check my notes. Um, I make a motion that we pay $500 for the DJ. Second. >> Second. >> Any discussion?
Okay, Jenna. >> Uh, >> we need a second vote. >> Oh, vote. Oh, Jenna Marcy, I Emily Bruce, I >> Morano, I >> Mike, I.
>> Third eye. >> Thank you. >> Third eye. >> Thank you. >> Blind. Uh um and then the only other thing we had uh two
detail officers that might be um a couple weeks before we actually get the bill because I think they were they both may have been out of town. Um so um Mike, do you think it's reasonable to say the end of $2,000
for the two detail offices for the four hours? But what about more? >> I'd say average average per hour per officer is roughly you could say on the higher end 80 um if it's not supervisor it could range
between 80 and 100 an hour >> yeah,000 probably >> total. >> Um so would someone make a motion like to spend up to 1500? I move we spend up to 1,500 to pay for the police detail provided for the proclamation day on
June 27th. >> Second. >> All right. Any discussion? >> Okay. All right. And we'll take a roll vote. >> Jana Mory I. Emily Bruce. I >> Morano I. >> Joe Cunningham Jr. I.
>> Mike Lasher. I was on that. Sorry. seconded. Um was Oh, >> did you second? Okay. Yeah. >> Usually uh you didn't vote. >> I don't vote. I'm the tiebreaker.
>> That's why I as I don't vote or make motions. That's why I ask you guys to do it. >> Yeah. >> Until now. >> Oh, color me observant. >> Yep. >> Um I have a question that we can't vote on, but it's a question because Ken's not here. Do we need to pay for the tent? That tent, the yellow and white
striped tent was from Ken and I believe some of that cost is to be borne by us. >> It did. Was it? Um, >> but I don't think we ever >> Did you bring it back up in the past and did we vote on it? I don't remember. >> I don't think we did. >> I don't think we did. I think it was
discussed and we certainly emailed about the logistics of it, but I don't think we ever talked about the amount. So that might be >> I think it was they were getting it for their um >> memory walk and then they were going to keep it and just but but it got moved and the guy the company came and put it
up there and they since come back and taken it so I don't but I don't think we ever got an >> invoice. I have no idea either. >> We can wait to move on it. >> Yeah, we'll see what he has to say at the next meeting. So I Okay. >> I don't have it. >> Yeah, I didn't have anything for it
either. Just a conversation about it. So, but it was there. So, you know. >> Okay. All right. Um, anybody else have anything out with the proclamation? >> No. And thank you again everyone. Um, great job.
>> Great. Um, so moving on to the parade. So, um, currently we had had yesterday as the shut off for entrance and we had done that just to make sure we didn't get too many floats. We didn't more than 20 floats. Uh we currently have about eight
floats. So >> Oh, that's great. We had four on Saturday. That's there was like four. >> Four on Saturday. Yeah. So we're um we're extending that now. So it's still open up for people to register. Um so we have about 16 entries altogether. Eight of them being floats. Um that's not
counting um like police, fire, vehicles, and things like that. So those will all be in there as well. Um >> so what was that? How many floats? Uh, we have eight currently about eight floats right now. >> Nice. >> Is the library one of them?
>> I still have to go and talk to Dawn. Um, he hasn't submitted anything yet. So, >> well, I know they're having a staff shortage issues. So, I was over there today and um Nick said they just Jeff hired a new children's librarian. >> So, I don't know if that person's
actually started it yet, but anyway. So, okay, cool. >> Um, I on the parade I did talk to um Sue Woodworth at recreation uh and floated the idea of a um no pun
intended actually a bike brigade >> y >> for recreation we could do it all ages. Uh we talked a little bit about maybe she could um incorporate it into like the camp >> like maybe they could do bike recreation day. I was wondering if we would have money for decorations if kids wanted to
decorate their bikes. >> Yeah. If we could >> if we could do that. >> Um, probably something we should vote on, but I'll I'll get some quotes together and we can vote on it in two weeks. >> Do you want to wait till the two weeks or do you want to vote an amount right now? >> So, I could order stuff and get it. >> Um, I have no idea what's reasonable,
but >> I don't I know it's the beginning of the fiscal year, so if she could absorb some of it and we'll pay her back. I >> either way. >> Right. Um Oh gosh, I don't even know >> what. Well, and are we doing a float was
my other question before I moved that? >> I don't know. >> Are we walking as >> Oh, committee members. >> So, I was planning on like at least a couple of us like being in and out of the parade making managing it, but we don't need all of us to do
that. So, if somebody wants to do a float or something or will >> I think I think Santa Claus should be part of the float. Um, I'm not going to comment on that. We'll see if there might be some surprises.
>> In July, >> so what else we might need too is um we do have um we did offer someone in town um to be the grand marshall. We're waiting to see if they approve it. Actually, an older couple. And then we also offered the book committee to be
our associate grand marshalss. So, I think that they're going to be going in possibly antique cars, but I'm sure these people would not want banners hung up their cars. So, we might need some people to carry banners in front of them saying this is a grand marshall and plus
300th banner. Uh, let me see if I I got that real quick. We all wear like sashes and crowns. >> Yes. >> As the planning team like can we like we don't have a get a get a car. Can we like >> Yeah, right. >> You know, just >> I got nails.
>> I want one of the carts. That cart pl place is right down the street from me. Like the golf cart. >> Oh, I would love to ride in a golf cart. That would be so fun. >> And then um >> Trish and I talked about if we did do a
float for our committee. >> I was looking at designs of um like big cakes. You just make them out of cardboard and like do like a three tiered cake where it's like Kingston's 300, the US 250. >> Yeah. >> And it's actually the Reed's 100th. So, um
>> whether or not that happens, I'm going to see. >> Yeah. >> Right. >> Sorry, I don't have a larger, but those are the three options we're going with right now, Kayla. Um >> Oh, for the banner. >> Yeah. Split. >> Oh, I like the middle one the best with the red celebrating 300 years of
Kingston. Yeah, I like the middle. That one gets my vote. >> The middle one. >> Yeah, with the red. >> Yeah. >> Yeah. A lot better in my opinion. >> I printed. >> Um, and John, do you
>> working on right now? >> I like it. Okay. >> I like it. Where are you going to get made? >> Uh, we print today. >> I Yeah, no problem. I can work with that. Get that ordered. >> Uh, no. We're going to decide that on um
on Monday. >> Yeah, they can turn that around pretty quickly. Yes. >> Um, I'll get them those designs then. Um, I'm on vacation next week, but I can certainly do that stuff. >> Um, Ashley might be able to handle that.
I think she was she's the one who's >> okay >> did it. So she might be able to handle that one, but we'll we'll >> Yeah. Um >> we'll just have them put it on the >> Okay. >> Go to the town and we'll go from there. >> Um >> let's see. So we have that uh route update.
>> We did the banner we had for Saturday was 6 by two. >> Okay. So >> I don't know if we want like maybe a little bit longer by >> a little bit taller. >> 8 by3. 8 by3 is the next size. >> Okay. Yeah. 8 by3. And I think that I I forget the pricing. I have it somewhere.
It's like >> for 8 by two >> where >> Oh, okay. >> 8 by3 you mean? >> No, >> no, they have an 8 by2 size, but the >> I feel like it was okay.
>> So, as far I think that the uh route here to the group of four. So, um, all that is going to be going out to the participants this week, um, with some of the updated information. We will, um, be trying to work with the church and have
that open on Hilltop A. Um, like they do Memorial Day parade, so there'll be no >> um, bathrooms available at the beginning with facilities. This building will be open at the end, so there'll be bathrooms, and be places for people to come cool down at the end before they
get bus. So, you do have logistically that worked out. We're trying to get uh buses to come back. Uh first student was kind of been a little bit difficult to get a hold of, but um the fire chief did speak to him the other day. So, we
should be able to get two buses from them as well. >> Okay. Um >> the parade's at 11, right? >> Praise at 11. >> Okay. So, we'd like to have any floats of vehicles there about nine and then anybody that's marking there like 10 >> so we can start lining everyone up. >> Hey. Hey, John.
>> Yes. >> Are they uh are we doing the honor guard? >> Uh yes. Um I don't know if anyone's talked with fire yet or not. If you guys are doing a joint one or what. >> Um >> I just had one of the other guys ask me
and uh I said I would find out. I know we I know we talked about it. I know Brian was working on it, but I just wanted to make sure that the >> Yeah, probably should check on that >> and see what we get. Yeah. >> Okay. >> We will be doing a um
a meeting this up u next week with police, fire, and highway to do all the coordination on um what's needed for barricades, police details, uh safety, water stations, stuff like that. Uh we will have >> the town's uh search team will be um
assisting with getting everyone lined up and then they're going to be spread out along the parade route doing water stations. >> Right. >> So I will be speaking with them uh they have a meeting after our parade meeting on Monday night. So I'll be speaking with them then. Um as far as promotion,
we've been getting the flyer out. um another woman, Christine, that's on the parade committee as as well as Ashley have um took a bunch of u these flyers and then we also made up a um citizen and business letter that says um we will
be doing this. It may affect your business, but we hope you participate. Um so they they distributed those around the whole parade route and to the businesses in town. >> Great. So >> Christine Save is awesome. >> She's awesome. Um
>> I need to get some more of those printed at my bank. I'm like, "Oh, they don't have a flyer up front for us." >> Yeah. One of the things um someone said to me on Saturday was >> they they were not aware >> not aware. They were like in a group of like 10 people that morning and said,
"Hey, who's going to the proclamation day?" And everyone's like, "What?" >> Like, you know, like we've been struggling with this the whole time. how to get this out except on Facebook, you know, >> looking at flyers and stuff, but >> Right. Right. >> Shame. >> We have like inter office. Can we get one over to the senior center? Somebody
requested that I go over there because y >> it wasn't in their newsletter, I guess. But if this gets hung up, then people will see it. >> Okay. Can the rec center send that out, too? >> Thank you. >> This one's okay to use. >> Oh, yes. That's an extra. >> Will we ask the rec center to send that out, too? Would they? Oh, absolutely. Yes. If you need I'll have Colleen get
on that. Maybe wait a week week or two so because there's a long time between now and July 25th that people will forget do it the week of or something. >> I'll have them send that out so we still get some more entries. >> Yeah. >> Oh, that's a good thing.
>> We'll do another one like that week the Wednesday before. Yeah. >> So, um >> when talking with um Sue the she's the recreation director. Um, she just wanted details on times and route and whatnot.
Okay, I'll get that from Colleen. >> All right. >> I think she shared the drive with me. >> I said I um we have a sheet that's going to all the participants. So, I'll make sure that she gets that as well so that she has all the the details and stuff. >> All right. >> Question. >> Yes.
>> Can the town send out flyers like mailers? >> It's just really mail is expensive. No, I know. But it's it's tough. You know, people see emails, they don't really look at them anymore with all the junk going around. Flyers. We're trying to
get them into the appropriate areas. I I just think it's I think it's tough. And I think usually when something's personalized and sent to the house, especially if it has a town seal on it, more people pay attention to it. >> Um you would think,
>> yeah. Um, well, that's something we could talk about budget for. You know, that's a cost. You know, even postcards now are >> upwards of >> like 60 cents for a postcard stamp now. >> Right. Right. >> We're buying a bunch because we're doing a get out.
>> Um, we have in the past talked to Ken about putting including it with the tax bills. >> Yeah. >> Um. >> Okay. >> But I I don't know what the timing is on that. We we might have missed >> Yeah. We may be able to get it out for the old home if we do a combined for the
home tour as well. We might be able to get in the next >> I will ask I'll ask Ken tomorrow. >> Um I know we need we already got approval. We need to move those the week before to the beginning and the electronic signs the beginning and end
of the route. Uh that's requirement of the state. But the other signs we have can we put the parade up on there? on the electric sign. Y >> and I'll have um fire department with that one as well. >> Those are effective. >> I know. I wish the library I'm like just
>> they won't you know >> they won't put it up there >> if it's not library. No, they won't. >> No, it's broke broken. >> He would have put it up if it's just broken. >> Well, he wouldn't put up for us. We've asked him. >> Well, I mean for it's a town event. So, um,
>> when we do books in bloom at the >> library, >> huh? So, um, yeah, cuz I think that was purchased by the friend. So, it I don't know how that >> Well, I've approached him a couple of times.
>> All right. So, um, yeah, I found a ton of signage. So, we can do it at the dump, too. >> Yes. >> Okay, >> perfect. Um, I think that's all I have right now. Um, we should be finalizing a lot more
stuff at the next meeting on Monday. I said, I think I sent that out to everyone. You may have we have um meetings the next three Mondays. Um, and then Saturday after that's a parade. So, >> okay. All right. So, moving on to home day.
>> Old home day. You up? >> No. I'm trying to find the unmute button. All right. >> Actually, did you did you want me to um discuss that ending of the parade or are we keeping that a secret? >> Yeah. >> Um I I maybe I think it'll be a fun
little uh secret thing. Maybe maybe when we get a little closer. >> All right. >> Or we'll do it in private, I should say. >> Uh since this is uh recording. >> It is. Yes. Yeah. All right. I can fill you in afterwards. >> Um All right. So, as far as for the old
home day, I have two food trucks secured. I have Southshore Smokehouse and Boards and Barrels. I have one dessert truck, uh, Waffles, Waffle Creations or Waffles and Creations. Um, I do have a DJ secured. Um, I just got the text back. Um, he's going to
charge $500 for that event. The DJ is going to work along with the fireworks because as the fireworks are going off and the music is going, it's going to be streamlined to through the DJ onto the fields. Um, and then we also
have the brewery that um I believe John was uh squaring that away. If if you need me to get involved with that, let me know. Uh, we'll have the brew the brewery on site for that as well. Um, I do have the Plymouth County Comfort Dogs. I have a request for in for them to come down for the day. Um, we'll have
our clinicians come down just to socialize with everybody or if anybody needs help. Um, sunset. So, I'm thinking the time frame roughly I know I still keep on teetering back and forth. Um, before between 4 and
8:00 p.m. Uh, sunset is scheduled for 7:08 that day. Um, my >> Can we move that? No. Sorry. Yeah. Move to approve it. Yes, absolutely. Um, so, um, so I'm thinking as it gets a little
bit darker, basically turn the field lights on, then when it's ready for the fireworks, we have like a big blackout real quick, and then the fireworks go off, make it like a big ending, a nice ending, turn the lights back on for everybody to leave. Um, I did reach out
to the cow plop, metal muffin, whatever we're going to call it these days. Uh, the messy one. Um, I did reach out to that email with that email that I got. I did not hear anything back whatsoever from them. Uh, we do I do have other routes
to um to go as far as securing somebody for that. Um, I'll I'll look into that a little bit more. We're looking to do the golf ball drop as um another another event along with the home run derby which I've I've mentioned before.
Um the DJ we went over I'm going to see if I can get some of the members of the citizens academy. They're always looking to help out. I might have them run some of the events um out on the field that we're going to have. I'm going to see about the cert team as far as helping
with parking. Um, I did discuss that we need I need to figure out what we're going to do for like little prizes or giveaways for, you know, some of the events that we do. Uh, I'd like to have a obviously a merch table set up. Um, that's always a good
thing. Now, I have absolutely no idea how big this could get or not yet. Um, it could be a handful of people or it could be a big tobacco. Um so
as far as preparation for it, um I would like to do utilizing the um the recognition also maybe a save the date flyer um just to reach out to everybody um just throw it out now another one later on as it comes up
>> um just for people to be aware of it um before they get blasted with all the other emails that are going to be involved with everything. >> Um And then a plan B for me is what I'm thinking. Um, let me know what your
thoughts are. Is having maybe a satellite parking maybe at one of the schools and having maybe a catcher bus or a some sort of see if we could rent or pay somebody to drive one of those buses and have shuttling back and forth
to the field because once that or I don't want to I I'm not going to ask let's let's put it that way. Not that I don't want to ask. I'm not going to ask to utilize the town hall for parking. Um because I don't want to open up a can of worms for them
for other events down the road. Uh cuz then everybody's going to start using them for that. Um but if people park there, they park there. Um so that's a that's a that's a plan B as far as if it gets gets to be a little bit too big. But again, not going to
really know that until we start seeing what we have. We'll do maybe a Facebook page, a uh save the date page. Uh I mean a uh an event page on Facebook. See how many hits that we get for people planning on attending. Kind of like what we what we do for National Night Out.
We'll put the event up and we'll say, "All right, it looks like maybe 700 people say that they're going." And then we expect half of that, give or take. Um, and if that's the case, as it it gets closer, then we're going to have to discuss
because we we can't have it bottled neck down there. God forbid something happens. God forbid we need to get an emergency apparatus down there. They're not going to be able to they may get in, but I I don't know if they're going to be able to get out, >> right? >> So, and I I don't want to run that risk. Obviously, the SER team is going to
secure that. We will have and I'll talk to the chief more about it. I'm thinking two details. Um, starting off with both of them in the parking lot area, just making sure they're not parking in some of the crazy areas. I'll have the highway department drop off barriers so that the, you know,
that little bottleneck going in from one field to the other isn't bogged down because that's always um a place that people think that they could park. And then it makes it narrow to one little lane that only a small car can get through and then nobody else can get through it. Um, obviously we'll have
the DJ to make announcements. Um, trying to think of what else. We have the fire details set up for that, >> right? Yeah. And at the end of the night, you'll have the details out on 3A. >> And then at the end of at the end of the night, we're not going to need both of them there. We're going to have both of
them out on 3A on either side of the railroad tracks. >> Yeah. uh we may have a cruiser help just to steady the flow to get everybody out, you know, in a rapid u rapid way of and again if we don't have that many people
or if we have the satellite parking as well, it's going to be one or two vans going back and forth. But again, I don't know if people are going to want to wait that long. People are going to wind up parking anywhere they want. That's going to be a little bit closer. So all the parking lots are going to be filled up around there. Um, and then as far as
marking the field out, I was thinking about it before. I don't want to use paint to mark it out um on on the field because I don't know what events or what functions they're going to have that Sunday if they're going to have anything on lacrosse or football or whatever
event is going um whatever sport is going on. So, I'm thinking about using line chalk that we use for the fields uh for the foul lines and stuff like that. So, we'll mark out the squares for the metal drop, metal muffin, and for the uh golf ball drop. Uh the golf ball drop, I'll reach out to the chief or can reach
out to the chief. As far as using the tower truck, um that's actually a pretty nifty uh nifty little thing. We mark up a couple of golf balls, everybody picks a number or picks a square and wherever whatever ball drops, they win a prize or, you know, something along those
lines. the home run derby. If we do something, if we charge people to enter into that, that could be like a 5050, that may offset some of the costs that we have uh for maybe the uh details and stuff like that. But we could also use a
one of the baseball fields to do all that. And I could use some of the softballs I have from the uh home run from the uh softball tournament that I run. And the metal marbin, the same thing. Um,
I think that's the gist of it. I mean, I don't know how soon to put a flyer together. I mean, we could we don't have to say what games are going to be going on there. We could just say games. Um >> Um, we could say the food trucks that are going to be there. We because those are confirmed. We could say the
fireworks. We could say we could mention the home run derby, golf ball drop, and a metal muffin because I'm sure we're going to have all three of those. A DJ, we could mention that. So, I mean, we have enough to put on a flyer. Um, and then the unwritten rule of the, uh,
tank. Um, but the, um, we have enough to put on the flyer to put one together now or start putting one together now and then utilizing that for a save the date or utilizing that for a Facebook page
and etc. So, I think that's pretty much the gist of it. And then we're just going to need volunteers to set up and volunteers to clean up because it's going to be I'm going to have to reach out to uh actually let's see facilities get some extra barrels um for garbage and stuff if they have uh
you know people walking around with food and drinks and stuff like that. Um, that would be the only other thing is wondering what we're going to do as far as are we going to like sell cold waters or something or do we just leave it at I mean that's the or just leave whatever
they're going to buy from the food truck they buy from the food truck >> uh just drink wise that would be the only other thing I'm thinking about you know >> something that came up on Saturday that we you know I mean one of the I think they were selling cold drinks but someone asked is there are there cold drinks to buy to sell might not be a bad
idea. like sell bottles of water for a dollar or something. >> Yeah. You buy You buy a case of water for five bucks and then you sell each bottle for a dollar, you're making >> Yeah. >> $30 on that to cover the >> costs. We could probably just do >> Yeah, we could do it. Yeah, that's a good idea.
>> Have a couple of coolers from that we use for National Night Out that we could, you know, fill the coolers up and we could get ice for that. Um >> and then just basically >> selecting the board of health that we're okay to do that. Okay. >> Well, we're not if it's >> if they
as long as they don't consider that food like that's because there are bylaws against sell food. >> Okay. So, >> um >> Right. >> But then yeah, that I don't >> see it being an issue, but >> always better to ask. >> Oh, no. Absolutely. Yeah. >> Okay.
>> Cool. Um, so Mike, if you want to send me all those details, I can, you know, get a flyer going whether I do it or I hand it off to somebody else. But if we have all the details written down, that would be helpful. >> Um, and I can create the, uh, Facebook
um, event so we can start promoting it off of that. >> Um, do you have someone dedicated to like prizes? >> Nobody dedicated to prizes. I don't have that's just something that I just am
thinking about doing on how we're going to do it, >> right? Like how many do you need? Yeah. >> And that's so once I figure out, you know, obviously like the uh three-legged race or the, you know, do the old fa I mean, I want to get a couple of the old >> oldfashioned, you know, games in there,
>> you know, potato potato sack race, maybe the egg carry. I don't want it to be messy either, but um stuff that's biodegradable. We don't want to upset anybody or the turtles and stuff and and you know get stuff like that a couple of those things and win a prize, get a hat
or you know I mean even if we have some of the merch here and there for some of the bigger prizes uh we could use that. >> Um >> you might could ask some of the local businesses to donate gift cards. >> That might be we and and I'll tell you
it's it's always a great idea. I just I find it so difficult sometimes with all the events that we do >> hit up the small to hit up hit up all >> Yeah. >> We always get it for National Night Out. Occasionally I get some stuff for the
softball tournament and it's like I I just feel guilty going back and asking for that stuff >> if there was a um Yeah. >> Well, you're not the only one going. We we hit up all the time for church stuff, too. So, I I hear you. I hear you right below.
reimbursement or so like if we we >> Well, we're not Yeah, that's different. That's expenses from the um and and that's why we say as much as let the employees do that. >> Yeah, that's what >> you know instead of committee members, but they're committee members. So, they are >> Yeah, that mean we buy a few gift cards
to restaurants and we just submit for payment. We can pay for it instead of a bad idea. >> If we still have funding, which I'm hoping we do, >> right, 25 bucks at the early Exactly. It's not going to be a while. >> And would we want to maybe order some extra patches like the 300th patches
that uh Ashley was getting made >> that give those out as prizes, you know? >> Yeah. And then I mean uh I know they they're selling the patches, the Kingston 300th police patches that we have over at the station. >> Yeah, >> I know. I know they're selling those. um
it it took off uh really well and now it's just kind of teetered off. But I don't want him to lose money on what he made from it as well. >> Right. >> But then I could ask, you know, maybe as far as a donation from that to um from
the patches or a couple of patches use that >> or if we have the money buy the patches. >> Yeah, exactly. We could possibly if we have we could buy them from him, you know, >> and I think that I think that's actually a pretty cool thing if if fire comes up patch. I mean, that would be actually, you know, a police and fire patch, you
know, something with the Kingston 300th on it, >> you know, something to commemorize it. Um, I think that would be huge. Um, along with the patches that you have for the for the 300th. >> Um, I think that's that's >> awesome to have too. So, >> okay. >> Just just thoughts that were thrown out
there, >> right? Once I'm once I'm through, >> you know, a couple of the other things I'm working my way through with everything else. >> Um, I could concentrate a little bit more on that, but I I'm writing it all down and having a running uh running, you know, idea board, I guess you could say.
>> Okay. We'll get those ideas that need to be for save the date to me in writing if you could. >> What? What ideas? Oh. Oh, yeah. Okay. >> Anything you want included in that and we can always update, you know, the Facebook event, too. Um, and is there
anything that you need to do or pay for sooner rather than later? >> All of this pretty much is going to be day of. I mean, if you want to vote on the DJ for the $500, I mean, to get that approved, that's fine. Otherwise, we can wait on that. But he's not going to need
that until the day of. >> Um, the brewery, there's no expenses for that. Um, I could uh probably pay for Joe Cunninghams of uh his all his uh suggestions. Put a little suggestion box together for
all his ideas cuz he's so helpful. Where are you? Um um other than other than that, I mean the food trucks we don't pay for, the dessert trucks we're not paying for. Um >> the fireworks is that's a separate bill
that's going to be paid for today. Metal muffin. I don't think she's going to look for money up front or if there is money or how I don't even know how that works to be honest, but we'll figure that out. Golf ball drop, there's nothing involved in that. The home run derby, there's nothing involved in that because >> Awesome. >> I'll provide the the uh softballs and
the and the wooden bats. And then >> uh I usually use a netting from from uh facilities to uh for the distance. And then we'll just have somebody running that with the pitching uh sir team the DJs a day of prizes day of brewery we
don't do anything with that and so really there's nothing that I I need upfront other than day of money basically but I'll have I'll have costs and expenses before then. >> Awesome. Okay we wait then.
>> All right. Uh does anybody else have anything on the old home day? >> Right. Moving on to the home tour. >> Okay. Um, Bradford Gardens are coming along nicely. I'm in the process now of putting polymer sand between all the stones, the four walkways, so there won't be any weed growing
>> because we've reweed like repeatedly. It's just non-stop. So, that's what we decided to do. >> So, I'm in the process of getting that done. That's quite a big job. And, um, >> it's the the garden's coming along nicely. Volunteers. I have so far I've
got about 40 people listed for doses and I I probably will need another 20, but I'm not worried about getting people. I think I'll be able to handle that. So, that's fine. And um sponsor's letters, I don't know if any if I haven't talked with Donna. We haven't had a meeting.
We're waiting to meet with Lisa to do the ticket booklet. And I'm as I said to Jana, um I'm not sure Lisa's going to continue to commit to doing that. So I may have to ask Danielle, but at this point I don't know. So we'll know better. She said after the fourth. So
okay, >> we've got time. So all is well. >> All is well. >> All right. So um anything with marketing or promotion. >> Again, I know we talk about it repeatedly. It's it's harder to get out
to a lot of people, especially the older people. >> Um so any ideas are welcome. May I ask it's kind of off topic but um Pete not not Migan what's his name that's going to come and interview Janu >> I thought it was in July it was last
week >> well it's recorded so >> yeah I missed it I was going to say can we let people know about >> we get a recording of it and put it on the put it out on social media >> well that was more that was the 300th book >> it's going to be it's okay that's fine
>> that's still publicity Yeah, absolutely. So, I think they did a >> I think they said it was going to air in about three weeks. So, it hasn't yet aired on TV. >> Yes. So, once that happen July 13th
>> Peter, is that what it was? >> Mian. Yes. >> But >> I know exactly what he's looking, but I don't. >> He's on early in the morning and I don't watch. I'm not up yet.
>> We'll air later this. Okay. >> Yeah, it was I that's what I was thinking. They said it was going to >> Oh, yeah. We'll get some of the stuff out in the rec department. I hope that will help out a little bit more. >> Um >> yeah, if they're willing to broadcast
that always I I greet them all the time. >> I think a great way to have >> Right. Um Pack TV local scene was there on Right. >> Nice. >> Um They put out a PSA for us for the >> old home
>> home tour. >> Do we have anything on at WATD? >> Uh, they put out a PSA too. They were supposed to um I will check with um who was handling that. Check with Paula and see um >> about the upcoming events if we can have
that done as well. >> Okay. Um and again like how how much money do we have left to spend? Maybe we can talk about that at the next meeting for like do we have do we have money to advertise?
>> Um I will have a better idea on our expenses for the parade. Like I said, I >> right now unless we have something that really catches us off guard. I think we're in a good position. So we should have some >> expenses I'm hoping are going to all be covered
between advertising and donations, but I don't know. >> Yeah. >> And I don't know how many booklets we're going to have to get printed. Mhm. >> That's a that's a a unknown entity, too. >> Mhm. >> So, I don't think we're going to impact
your And there was 1,700 from cultural council that was coming in >> for um >> it was coming >> 1300 for the for that and then I have 1,700 and I think >> yes. Um did I we kind of did it vague to
I think we could cover the police details or um earmarked >> yes one of the um >> we're talking about stamps and right >> n this isalult money didn't
>> No we can't it was earmarked but that's it released if we don't send it >> no it goes back to the town for next year. Oh, but that Okay. Okay. >> I mean, we have it, but >> Yeah. Yeah. Yeah. But you can't redirect it to this. Gotcha. Gotcha. >> Yeah. So, it's 1700.
>> Yes. So, that that will cover like either e either one of the groups participate in the parade or some of police detail. So, >> yes, we're going to need detail. >> Yes. >> I I really should figure out what our >> I said I think the parade's going to be the the >> big one
>> biggest one. So once we get an idea or get through that, we'll definitely have a much better idea on money. Yeah. >> Right. I will when I meet with my committee, which will probably be in another week, I will talk to them about because we should give you some idea of what it's going to cost or and how much
we're bringing in with our bill our advertising and donations. So >> and no matter what you we'll you'll still have to appropriate it from us first anyway. Absolutely. Reimburse it. Yeah. So >> but I don't I haven't figured Right.
Anything? >> Add it to the list. >> Anything else on marketing and promotions? >> No. >> No. Okay. Uh, we already did review of bills. >> Um, I have nothing for new business. Does anybody else have anything for new business? >> I actually wanted to talk about so on
Saturday looking at the gazebo and seeing that that was donated by the 275th committee. Yeah. Like if we have money left over, >> what >> what do we want to do it? >> Well, we're doing that. We're doing the donuts from us.
>> And then we also um I keep meaning to get a price and get little brass plaques. Not brass, but like >> Oh, the signs. >> The sign we bought several of the signs, the Kingston, welcome to Kingston signs. >> Those are from our committee, right? >> So, we can um >> Yeah, >> we can put that. But >> you have another idea.
>> I I didn't. I was just wondering if anybody else did. I didn't. We could al we could always do something else and then if there are um monies left over as well we could >> air market for like the 325 >> and keep it in that I don't know if it could utilize that same account but just
keep in that investment account for the next >> right for the next $100 that's been donated that was a long time ago put in a trust fund and now we've just acquired it and the garden club is supposed to decide how to use it and it was
earmarked to do something in the center of town. We're talking about getting those hero um flags to put on telephone polls. So, if there's something No, if there's something left over, maybe together we could do the hero flex
because we don't know what we're going to do with this money yet. We thought maybe a bench, maybe a clock. >> I hate to say it, but we need to have a committee because the Veterans Memorial wanted to do that with the lefto money. The Memorial Day parade committee wanted to do. So there are a lot of groups that
wanted to do that but no one's so >> okay so it needs separate >> if we well there's all these groups that want to do that. Let's let's get someone together. >> It's a nice idea. >> Everybody thinks it is just no one's been able to pull it off. >> Okay. I would say I would make rather than create another committee. I I don't
mean that we haven't committ but we just >> go to themorial like I would say Memorial Day is the veterans committee in town pretty much right but maybe if something people present and say dedicate you know donate that money to
the memorial day fund and air market for that because Paul Basler wanted to do that too he talked a lot about >> well I don't know it's just an idea that was presented to me >> yeah know a lot like you said a lot of groups are interested in doing on what he's looking into it. We haven't
had our end of year meeting yet, so he might have some information. >> Well, I'm just saying I know we've got this lump sum of money and we haven't decided how to spend it could combine with other monies in town and make it effective. So, >> okay. >> Yeah. >> Yeah.
>> So, moving on from that though, we have to say um anything else. Um anything else on the new business? All right. Um, so again, if anybody wants to come to or is able to come to
the parade parties there the next three month uh parade uh meetings the next three Mondays at 4:30. >> I know. >> Um and then our next meeting is the 15th. So um we'll vote on any um additional spending we need for the parade at that point.
>> I'm gonna have to miss that meeting. I'm traveling down to New York that day. But um I'm I'm I should be here for the parade. So if you want to sign me up to do something, I'm happy to >> Okay. >> do it. >> So >> thinking you're holding a banner. >> I don't know what fine at me. Whatever.
>> I'm happy to be volunteers. Don't make me like carry a tuba down main street. >> Yeah. No. >> Yeah. I can carry. >> I hope we have a nice day. I hope it's not too hot. >> I know. >> I hope so, too. >> Jesus. I mean, I know my my people won't march against
>> Yes. >> Yeah. We're trying to see how many vehicles we can get just in case so people can ride in vehicles if they need to. >> Right. Well, we'll do that for ourselves. Parasol. >> Maybe we can borrow bikes. >> It's too hot to walk. I We can We can
figure out how to hang a banner in front of two bikes and ride a bike because I feel like that might be a little easier than Although maybe not coming up the hill. Never mind. I take that. I take that back. So, if we have um no other new business, is there a motion to
>> I move we adjourn at 6:18 p.m. >> I second. >> Okay. Roll call. >> Janna Marcy I. Emily Bruce. I >> Chris Morano. I >> Oh, nobody else was Mike. Hi.
>> The other one. >> Joe Cunningham Jr. I >> All right. Thank you very much everyone. >> Thanks everybody.