recording in progress. >> Okay. All right. Uh call to order. Let's do the pledge of allegiance. >> There goes aliance to the flag of the United States of America to the republic
indivisible with liberty and all. Thank you. Thank you. >> Okay. Uh, this meeting is being recorded by the local scene. Anyone intending to make an audio or video recording of this meeting should notify the chair at this
time. There are several volunteer opportunities at the Council on Aging, including but not limited to Meals on Wheels volunteers, volunteer held at the cafe, volunteers needed with computer skills and senior tax write off
volunteer opportunities. If you're interested in any of these or would just like to volunteer in general, please reach out to the director. For those who wish to contact the COA advisory board, please note our email
COA-ab at kingston mass.gov. So is there anybody here today for open forum? Hi, I'm Mary Hay. Um, I'm here for the friends. They're uh Thursday lunchon,
the lobster lunch in the gift shop is having a popup sale. Um, all gifts, all articles in the um gift shop will be half price or best offer. And we're asking that you don't bring chain. We'd
like just >> dollars >> dollars will make it easier for us to um you know give change if we don't have boards. >> And also um we're doing a calendar of
the fire and the police. Hopefully six months for the fire and six months for the police. And uh hopefully it will be for 2027. We don't have enough time to do it for 2026. And um
we have uh papers at the gift shop that you can pick up and write your um recipes in and all the other information that they ask for to you know might be a little story with the um the recipes that you're giving that you
want to share with everybody and um that's it. >> So can I ask a question? >> Sure. So you have the calendar coming up. >> Y >> the cookbook coming up.
>> And what was the >> Oh, you failed. >> Yeah. Okay. >> You had to get it in the cookbook is um you have to have your recipes in by September 2nd. And >> that's a great idea. >> Yeah. >> So, and we've got a great response so
far. Hopefully, we'll be able to put everybody's in there. >> I hope there's some good stories. Did you say September 2nd of >> September this year >> is the deadline for the um the recipes. >> Thank you very much.
>> Thank you. >> Anybody else? Open forum. >> Okay, next item. Um, have you all read the secretarial report for July 8th? >> Yes. >> Um, is anyone want to make a motion?
>> I'll make a motion um to accept the minutes for July 8th, 2025. >> All in favor? >> I >> I >> Okay. Um, the next item, new business
one, uh, age and dementia working group updates. Uh, Holly, do you wish to speak or wait to your director's report? >> I'll wait. >> Okay. >> Kathy, any comments on the committee? >> No, I have none. >> Okay. All right. The next item on the agenda,
uh, new business, too. Um I don't want to keep rehashing all these policies but it was suggested that I place this on this month's agenda uh for the different policies and guidelines. Um
the first one is the review of the COA code of conduct um policies. Uh, and again, I don't want to spend too much time on it, but I stress that it's probably important
that all of you new and existing board members read these documents and, you know, make sure you understand them. Uh, so the first one, the code of conduct, uh, has been established to protect and keep our senior center a welcome place, restricting inappropriate
behavior between senior members who enter the COA staff and all volunteers. This code is especially important for our advisory board who set an example for our council on aging and all those in the community. So hopefully our board
can abide by this and encourage others to do the same, shutting down any negativity. And of course recently we have heard those at the COA who complain about person or persons to others when all they needed to do is maybe speak
with that person uh who might be the source of any issue. Um and again if there's any issues as you all know you know see the director. We've been through so much together and we need to keep positive moving forward.
Now, anybody today have any questions or comments on this code of conduct? >> No. Behave. >> Okay. So, the second is uh I hope you've been gl you glance
at our COA advisory board policies and procedures. Um, and these were updated a few months ago to reflect the COA advisory and town bylaws, now easy to read. These policies are specific to our Town of Kingston Advisory Board. It is
important that you understand how our board works and what is expected of us. It is recommended that any interested in joining our board sit in on a few meetings, learn our policies ahead, get to know the protocols before making any
decision to join. It's always ideal to have members on our board who are active at the COA more than just say attending a once a month meeting as you know. Um, also committing to our board also means being available to help with special
projects, joining subcommittees or working groups and helping our director for special causes. And again, we have no less than three and no more than seven members required. we can have um I think right now five
what we have is comfortable um and uh in additional to have an associate member just like the select board uh you also need to review what is expected of each person uh secretary vice chair and chair the vice chair is
able to presside when the chair isn't available um the chair is only to presside organized for the meeting and agenda not to control anybody's ideas. You know, everybody can speak freely uh and keep the chair keeps the order and
forward the meeting to make sure we all follow the open meeting laws. Now, does anybody have any questions about our policies and procedures? Nope. Okay. So, the next one, uh, the third item is
the review of the latest June 2025 updated open meeting law guide. And I'm sure you all have that booklet. Um, as you know, uh, we need to be aware that we're a board who needs to abide by all state regulations, having to follow
policies and guidelines, parliamentary procedures, Robert rules of order, uh, both at our board meeting and out in the public arena, including the COA, like the select board. Starting from your letter of interest, placing discussion items on a agenda, voting to
recommend or nominate new members, report to the town, all the way to finally getting approved and appointed by the select board. It's it's all a process. Takes time. When you were sworn in, this guide was passed out to you at the clerk's office. Then you were asked
to take the conflict of interest training ethics to have you on record at the town clerk's office. and every two years it needs to be renewed. Uh there's many informal committees, working groups which don't follow our
stricter laws. And if you cannot commit to our regulations, you might be better suited for a less informal group or committee. You need to research and know ahead what you are joining and the commitment you are going to make. Again, our COA advisory board members need to
realize if they commit to join, they need to know these expectations. Does anybody have anything to say about this open meeting law guide? So, the fourth item is a pamphlet, an
effective COA board printed by the Mass Council on Aging. Again, you need to read these guidelines. uh a great resource for informing our board members of what our general duties are, our relation to the COA and restrictions,
all to make an effective board. We are not policy makers and do not control the day-to-day operations of the senior center. We are here to work under the director in an advisory capacity that this document explains these
guidelines that we need to follow. Anybody comments on any of this? So, I hope we're all on the same page and we don't need to keep rehashing this. Like I say, I was just asked to put it on the agenda.
>> All right. Next item. >> Can I ask? >> Absolutely. >> I don't even know if this fits in here, but what is what is the age group that is considered in this building for seniors? Is it 50? Is it 55? Is it 65?
What is the age? >> So, we define senior as 60 plus um to receive services through the council aging. Um I think that there are sometimes where there's exceptions to the rule. We have
ADA residents that are younger that have attended programs here, craft classes, movies, things like that. um where we we don't deny that they can come into the senior center but when it comes to services for shine for the attorney um
for outreach things like that it we define senior as six do they have to be Kingston residents >> not always um again that might depend on the service that's being provided so for I like to do percentages but for most
things no you don't have to be a resident to come here to participate in an exercise class to come to the cafe. >> I'm thinking of outreach. I'm thinking about >> Right. So, yeah. Things that we uh received uh federal state funding for
and town budget wise uh our residents take priority. >> Y and that is the case with other COAs in other towns. We take care of the residents. >> Okay.
something else and you forgot. >> That's because you're >> awesome. >> This is a um this is a cooling center, correct? >> Yes. Uh the senior center will serve as a cooling center for the next uh three days today, tomorrow and Thursday during
the meet uh 90 plus temperatures. So during our normal business hours which are 8 to 4, anyone can come in and then cool off and have a cold drink. Um the cafe will be open. And >> are we providing any cold drinks other than uh water or is there anything else?
We doing any lemonade or any anything like that? >> Um no we well we have sodas available through the cafe but mainly drink water. Yeah. Yes. See why it will be >> if you would donate if like lemonade and
stuff like that was donated. Could we put it out? >> We could. Yes, we could. >> Anybody want to donate? >> Well, we're going to have some on Thursday for our lobster. >> I'm just thinking on, you know, like we have a finger. I don't know. We can
finger lemon yellow here. Thank you. That's good. What if the event happens on the weekend? >> Right. So, the uh senior center isn't open on the weekend, but there would be other town buildings that would be designated as centers. Y
>> Okay. New business three, request by Deb Bruno to move from an associate member non- voting to a voting board member. Uh back in April, uh Deb sent a letter off to the town uh asking that she was
interested in the associate member and it was going to work out good with her. Um, after Deb's letter of interest in April, Deb has attended a couple meetings, been recommended by our advisory board, finally approved and appointed by the Kingston Select Board,
and sworn in to serve as an associate n building member effective July 1st. At our last July 8th advisory board meeting as an associate member, Deb was voted by our board to also prepare the secretary
report in this associate non voting capacity which she accepted. Again, in her previous letter, she stated only associate member. So, I had thought we were all set at that time to continue with this status
>> and she could, you know, continue being associate. uh and learn our policies and you know how we operate and the town approved and updated their website to reflect the status. I passed out the sheet showing
all of us now on here myself Gail Maren Lucy Kathy and Deb associate member secretary. So that's all on the town website right now. I uh want to keep this simple, but I'm just a little confused, Deb. Uh why soon
after this that you you had mentioned that if you were going to continue doing the secretary report, you wanted to be a voting member. >> Y I didn't know that I was going to get voted in to be a secretary. Um so the
other position I just was watching, but now I'm very involved. So, >> and I know you said this was the only way it was going to work for you if you became a voting man. >> Yep. >> So, um >> No, you would have been still here if you
>> um No, I would rather be a voting if I'm going to go through this. I'd rather be a voting. >> But you don't have to be a uh a voting member to be the secretary of death. But if I want if you should do, believe me, you should
stay as a associate member just for a few months. >> No. >> And get excuse me. >> No, >> you should get your feet wet first. >> I don't think a couple of months is going to make a difference. >> Really? I don't.
>> She's pretty smart. And I just feel like if I'm going to be doing all this work, if something comes in here, I should be able to vote on it if if it's something that interests me. >> I agree. I do, too. >> So, are you saying that to be to do the
secretary report now, you have to be a voting member? >> You want? >> Well, I'm not right now. >> No, but I mean you want to be. >> I want to be. Yes. >> Um, do you want to just go around the room? any questions or >> I know that when I started I started out
as the associate and I was prior to that I came to a couple of meetings and then it was of interest to be the associate and I'm grateful that I had that extra three meetings as an associate. It made a big deal so when the seat opened it
was easy to move in. Um it sometimes people don't realize that this is a government over, you know, the government oversees what we do. So, you've got to be really careful about just voting on just
anything because it gets um turned into the town, gets turned into the state under a secretaries report, what have you. >> So, if you feel confident, that's one thing, but I'm grateful I had that extra time. >> I can't do it. And I don't think a
couple or more is going to make any difference. >> I was only here how long before I got on board? >> Eight months. >> Eight months you were associate member. >> Was I here all the time? >> Well, >> you are eight months.
>> Yeah. >> But it does help to be associate member for a few months. >> I think you should wait. What's >> I mean, are we voting on this? >> We're going to have to take a vote. Yeah, >> but my question is
>> I don't understand your question. >> What do you mean? >> Say it again. >> I'm going to ask have a question. I haven't asked the question. >> Oh, all right. Because I thought you did. >> I I haven't even asked the question. >> I thought you did. I thought you said to her, >> "Well, I have another question." >> Oh, all right. I'll quiet. So,
we're going to take a vote, but for if for some I mean, I don't protect anybody, you know, however it turns out, but are you saying that if you were not voted uh to be a voting member, would you what would you do? Would you resume
>> being the secretary? >> Being the secretary and associate? >> I really don't know. think >> yeah I really >> I mean we haven't we have to take a vote but >> um >> anybody anything else any questions
>> Debbie has more experience because she's been so active in the office >> and with our >> what she's done with the computer >> I think that counts as involvement >> that a lot of us don't have
>> yeah I I I agree Okay. And I think that should be considered free as a positive. >> Well, does anybody want to make a motion? >> I'll make a motion that Debbie Muno be a voting member.
>> Yes. And I see advising board. >> Anybody second? >> I do. I second. All in favor? >> I I No. >> No.
>> I just don't understand why not. >> I want to know this. I would like the why not? >> Because Deb insisted on being an associate member from day one. >> It was the only one that was available at the time. >> But you said on your letter you would
like to know I'm interested in associate member and like we went through all this to get you where you are and it's only been one meeting and you want to change. >> I know. But you all No offense.
>> No, it's not taken. You all had a You all talked about me being a secretary without me being involved. >> We all talked. >> Yes. >> Without me being involved. >> I didn't talk. >> And when I came into the last meeting, it was kind of scrum. I assumed because
you were a voting member that it just became the same. I did not realize it wasn't that way. That it was not discussed between us. >> But you did accept. >> Yeah. because I nominated you for the secretary
because you didn't have to be a voting member. >> I don't understand. >> I thought that was an exception to the rule. >> I thought you if you were a non- voting member and you were on the board here
>> and an opening opened that you were voted into the next step. I don't understand. This woman is very very >> knowledgeable. She's a very smart woman. She's knows how the COA operates and I
don't understand what the hesitation is. That's just my opinion. But why the change so fast? Why not? We We're women. We change on my own. >> Yeah. You didn't have enough openings for her to join at the time, I thought. >> Yeah.
>> No, we didn't. >> But Deb did ask to be an associate because that was what was going to work. That was convenient. >> Yeah. >> But now you did make it clear. >> But now she is
>> conducting associate member Lucy Cro >> because there was no opening. There was no opening as soon as there was an opening. What did I learn? I didn't even know how to make a motion. >> She did say that she just wanted to be an associate member and that was it. She
didn't want to be a voting member. No, I don't remember that. >> Yeah, she >> No, I do not remember that. She wanted to come in. >> I do. >> Things changed. That's right. Things changed. She's taken on the extra task
of of acting as secretary. >> Who will the secretary? >> Who's going to be the secretary? If she's not a secretary, we got to get somebody else to come in. >> Said she doesn't want to be. She's considering not being a secretary
if she's not a voting member. Is that true? >> You just all sprung this on me just this minute. So, >> I know >> I'm just sitting here. I'm just sitting here taking I really >> I explained
what I thought. Are you sure it is because you don't want to let go of the secretary position? >> Oh, no. No, not at all. I needed help as a secretary, but I didn't think things would change so fast >> because you were happy being an
associate and you were approved to become a secretary in a non- voting position. >> But things go so fast. So this is >> but everything's a process. But every little change it takes a month or so to get go through the town and all the
process we have to go through. >> Are we in a rush? >> We're not in a rush. Well, that's what I mean. Do you would you be able to be an associate for a while doing secretary? >> Well, I'd have to be. I mean, you
>> It's not going to happen like right away. >> That's why we're all different people on a board. We can vote. We all have our own opinion. Just shaking my head. I don't understand. >> If has anything that she can help us
with? How about wisdom? >> So your the board the advis the makeup of the advisory board can be between three and seven people. You could be as little as three. You can be as large as seven. It doesn't
openings. I I you can either fill them or you can not fill them. You can say it's five. Our select board is five. You can go down to three. You can go up to seven. that's what we've had uh in the past. So that's really about all I can say. Um
I Deb has volunteered here for a year, over a year, lost track of time. Um and certainly knows uh a lot of people here, a lot about the um day-to-day operations of the senior center. Yes. Um
>> very qualified. >> And it would put us into about six six member which would be six. You may run the rest of the tie. >> If we have a tie, who breaks it? Do we continue to vote on that particular tie?
I do break our we do that. You do the vote. >> Why not? >> No, no final vote has been registered yet, >> right? >> No final vote has been entered in the
room. >> Well, what do you want to do? >> She wants to be a member. >> Yes. Let me >> speak. Lucy, let her speak. >> Speak. Um,
again, you you you've taken me by surprise today. I thought that once I said it, that that would >> But we took a vote. We're all different. >> No, no. I thought that once I said that I wanted to be a voting member like you
were that that that I didn't know it was going to cause this. And >> I didn't expect it either. I thought that you just had the right to say I would like to to do that and >> that would be
>> would it be advisable to to continue this to the next meeting? >> Don't you want to we straighten this out? >> I would ask I mean >> I would like to see it straightened out so we
>> Okay. But then again, we're all different. We have our own opinions. >> Would the vote be changed? >> So, do you want to How do you do Robert's rules of order when we had discussion prior to
the final vote being registered? I mean, I counted hands, but nothing has been said. >> I'll do that. >> Leave out it. And it was 3 to two.
We want to revote. Let's do it again. >> So, is that a motion for reconsideration? >> Yes. >> Is that what that >> I think it is. >> And then you have to vote on the motion to reconsider. >> I believe that's how it works.
I make a motion to reconsider the vote on Debbie Bruno being a voting member of the advisory board. I second it. All in. You do that. >> Hey, you want to run the balloon?
>> Um, so, okay, you made a motion to have Deb continue being an uh to move into a voting member and to continue doing the secretary report >> under reconsideration on the original vote.
>> So, Lucy >> Lucy, you you're seconding that. Yes, I did. >> Now, well, I'm going to say no. >> You have you have to agree. You have to agree to reconsider the motion. We all have to vote to agree to reconsider.
I think we maybe should give some time. I don't know. Um I can't tell anybody >> what to say. I think she should I really Deb I really do. I think you should just
stay associated just for a few months. This is different from what you used to do. >> She was more involved with this with the seniors than any of us. She worked in that office for over a year.
She had more to do with seniors and and how this the senior center is run. I don't understand why we're even questioning her ability. >> It's not it doesn't I would just like to say something. I know you're having a
hard time giving up this shot. >> Oh, I don't think I don't think >> I welcome you here to help us with the secretary. Is this just coming down to the secretary report? But the way you presented it, you says
it would not be suitable for you to be an associate and do the report. It would be worth your while. >> There was no position for me to take one when she wrote that. When was that written? >> In April. >> And that's you. that she became
effective as an associate member July 1st after you was sworn in the end of June >> and in that meeting in July didn't two members resign >> in June there were two opens
>> but again it takes a vote but you said you were happy being an associate and then you did accept being the secretary >> you asked me if I was happy doing it I'm not going to say no I I was learning and
again you you all had a conversation about me doing the secretary and I know you did. So um I was the only I was the only one that was not involved in that and then you >> we can't plan out of the meeting what we're going to do with the rest of the
board. Where are we going from here? I I reconsideration. >> Reconsideration. We have to take >> We don't want to spend too much time. >> Well, then let's do a reconsideration.
Then we'll do it again next next time. This is ridiculous. >> Well, she's I almost feel there's other things going on that I'm not aware of. Behind the scenes? >> Behind what scenes?
>> Outside of our board. >> I didn't think it would be >> not by me. >> Not by me. >> I know. The last meeting we had, I looked at her and said, "Would you be secretary right here in this room?" >> I That's why I was happy to have you
come vote. Anything I've said today is the first time I have >> But I didn't think it had to do with a voting be a voting member. >> I'm not understanding what >> I'm not the big deal with that letter is >> what letter
>> the one that you keep quoting. >> I'm not quoting it. >> I don't actually know how that why is that even being brought up >> because you specifically wanted to be an associate member.
Well, the question I think we should move it to next month's ridiculous my opinion. >> Okay. Well, we'll move it to the next month >> and we'll take another vote.
>> Yeah. Um, what did we just >> a motion to reconsider? And as far as I know, it's still on the floor. >> It's got to be closed out and then you've got to make another motion to
move it to another month. Well, let's just let's just go back to square one here and uh make a motion. Someone make a motion to move this to the next month. >> We have a motion. I could be wrong, but
I believe we have a motion on the floor to reconsider the vote and we have discussed it. So, now we vote on the reconsideration. And I have a question that I requested something and it just because you're
saying you don't like it that it's going to go away. No, that that doesn't seem right. And this is why I would like to be able to vote. >> Well, I don't know about anybody else, but I thought you were a new member,
associate member, and you wanted to wait a couple months before you made any changes. >> You voted me in as sector. That changed that changed >> but you accepted to be a associate and a secretary.
>> So I mean we we can't keep rehashing it. Um so uh do you all you want to make a motion to move this to next month? >> We have a motion. I think >> we have to we have to do the
reconsideration. So we vote on do we reconsider the vote now? >> Yeah. Shall we reconsider the vote now? >> Okay. Um >> so who wants to make a motion? >> I made it originally. Make a motion to
reconsider the vote. >> I second it. >> All in favor? >> All in favor? what >> reconsidering >> the vote. >> We've already had it. >> So that we would >> make the motion again to make her a
voting member and have a vote. So >> 1 2 3 >> now we do it again. >> Do we want Debbie to come on as a voting member and secretary? That would be >> Is that you making the motion?
What was that again? >> Bringing be bringing her on as a voting member and secretary. In other words, changing her status as from what it is. >> So making a motion right now.
>> Anyone second shared. >> All those in favor? >> All in favor? All right. >> I don't know what happened to me. >> You're a voting member now. I believe you just voted to have >> Yes, I did. >> Okay. >> But I was led to believe differently.
>> You're here. >> So, Deb, it was nothing personal. >> It was just I took >> your interest. >> Okay. Absolutely. But you have to all understand >> it was nothing personal.
>> So Deb, how do you feel? >> Just great. >> Good. >> Okay. New business for I don't want to spend too much time on update on the advisory board office hours for August planning helping the survey are being
dist distributed with the age and dementia working group. Do we wish to continue this process on the last Thursday as agreed last month uh for August as it's already listed in the newsletter?
>> They come in and talk to you. >> Nobody comes in. >> We're always available. Somebody's always available. >> I don't think we need to to do that. It doesn't seem to work. Nobody seems to want to come forth. >> So, what do you think? Um
Well, why don't we keep it for September? Those things are going. >> You want to just keep the last because because of the letters are going out. >> The surveys are going out. Maybe people will have questions, right? >> Just keep it. >> I would keep it >> until we see
>> for August and September. >> Yeah, definitely. >> So, anyone want to make a motion? >> A motion, >> Lucy, that we continue. >> Uh, second. >> Second. Please. >> All in favor? >> I
>> I next item. >> Um it's come to my attention that the COA advisory board meeting uh is going to be uh falling on Veterans Day.
>> Oh. So, we're not going to be >> we are going to have to cancel that day. But, uh are we all willing to forego the November meeting due to the holiday? uh and move to December or do you wish to reschedu? >> Resched I wish I wish to reschedu also.
>> So another meeting on another date in November so that we don't skip the complete month. >> Yeah. >> Okay. So who wants to make a motion? Was it you Kathy Lucy? Let's make a motion >> to reschedu
>> in November >> for another date and seconded by >> I second the motion. All in favor? >> I >> now we'll have to work out have to work out and notify
>> you all as to the >> when that would be available. >> Yeah. We'll know that by the time by November >> we should know by the next >> for the next meeting
that month. >> Okay. Committee reports uh director's report. >> Um so you have a copy of the director's report in front of you. I'll try to real quickly. Um the town is launching a redesigned website that actually goes
live today. It'll be this afternoon. um the updated site will be more user friendly and provide for a better user experience with easier navigation. So you'll see that most of it, you know, we they describe it as just sort of a refresh of the website. So kind of new graphics and fonts, but the actual
functionality of the website is pretty much the same. Um easier to navigate. Um so over the last few months, all of the departments have been cleaning up their pages and updating information and contacts. Um, as part of that process, I
have uploaded meeting minutes from the advisory board for a couple of meetings that weren't already up there. So, um, with the help of Donna and Katie, actually, um, was able to get meeting minutes posted to the website. So, PDF
versions are now searchable on the website and hard copies are posted in the clerk's office. I'm working with Janna to create a fillable membership form that can be submitted through the website for people to join the senior center. So, as it stands now, if somebody comes in and has never been here before and they want to join,
they're given a hard paper to fill out and then we transpose that into my senior center. Um, so I'm working with Jana to make that something that's online that can people can just fill in. So then it would still be an extra step that we have to load it into the system,
but wouldn't necessarily have to be somebody coming in to do that. So um another thing with the website is uh I'll I'll just pass this around for people that aren't already part of um to get like the reverse 911s and townwide
alerts. Um the the fire department just recently switched over I think July 1st from the blackboard to code red. So there's information on the town website about how to register through code red so that you'll get these um like when the senior center is made uh designated
as a cooling station reverse 911s. That information is on the town website. But if anybody has any questions, we can walk them through that uh to get registered because it's a nice way to stay informed about uptown wide emergency services
>> and they have my my cell phone. >> Yeah, you can do so if you can designate a cell or landline. >> They switched it from >> Yes. So if you were already enrolled in Blackboard, um they automatically switched you over into the code red, but if you were never part of it, it's it's
a pretty simple process. through actually through the >> totally different number. >> The sheriff's department runs it um in a lot of communities in southeastern Massachusetts use it. So it's it's really cool. So if you have any questions on that, we're happy to help walk people through that.
Uh the senior tax workoff program year is approaching for the 2025 26 and we're getting ready to collect all requests from town departments for available positions. Applications for the new program year uh begin on November 1st and those will be available
midepptember. Um if you're currently working in the program, just a reminder that time sheets are due to our office by October 31st. >> October, right? >> October 31st is when the current program year ends. Yep.
Um, so at the Springtown meeting, approval was given to replace the panels of the collapsible wall in the grand room, the folding wall that uh separates the room. Um, it's a capital planning project requested by the facilities department and it will be completed
through an outside vendor. We recently selected the skin covering and the trim and are awaiting an installation date. The vendor anticipates a one-day install with the removal of the current panels. So, the track will all stay the same, but those
eight or 10 panels that are in there will are going to be taken down. >> That'll be easier for >> um they'll move a little bit easier. They're starting to like bubble almost like a wallpaper kind of bubbling situation. Uh they're aiming to do it on a weekend. It's going to be a pretty big
disruption. Those panels from what I understand are like hundreds of pounds. They have to have dumpster. Uh, so the less impact I just printed this out if anybody wants to see. It's kind of hard because it was on my phone, but that's the the skin covering for the panel pretty much matches what's in there now.
Won't look super different. So, nobody really should know the difference, but uh the panel to be lighter, >> easier to move. >> No. So, that was something um that they asked if they wanted it to be more soundproof or less soundproof. Uh everything is pretty much exactly the
same. We didn't need it to be any more any heavier or provide any more sound barrier than what it already is. So, it's pretty much Apple status. Uh so, an update on the agent dementia
friendly designation. We the working group met on August 4th. The townwide survey will be launching to the public uh today. Today's a busy day in the town. So, uh, I don't have it quite yet, but we're, um, I should have it at some
point today from Joan Ziggman. So, it will launch today and it will close on October 3rd. Uh, with working group approval, it could be the week prior, but that's the target date as of right now. We'll be using a variety of sources to promote
the survey, including the town website, Facebook of Silverlake Regional Newsletters and events around Kingston. Print versions of the survey will be available as well as digital versions that can be accessed with a QR code. So, the second page that I provided you is
just >> uh sort of a snapshot of what um OCPC provides and what the working group provides. Uh just a brief information about the survey and then
Kathy of course sits on the committee but as members of the advisory board if you happen to be talking about the survey and you want to tell people about it and promote it just sort of some talking points of what you can say or what should say to when somebody says oh
what's that all about? Um there is a the project is called Livable Kingston. So, there's now a livable Kingston page on the town website. So, that's where the survey will live. That's where the link will be for people to go on there.
Um, hard copies will be available here at the town hall and at the library. And we're happy to help people fill it out. It may seem pretty cumbersome at first, but once you get going, it's just like any other survey that you may get for a customer service survey or um, you know,
uh, press gainy. After you get um hospital stay, you receive services through hospitals or outpatient centers. They >> several multiple >> answer multiple question. >> Yeah. A lot of ranking what you know things. What are most important to you? Rank these on from 1 to 10. Um it's it's
very it's easy. Uh but it's important and so we want to get the most amount of people we can filling out those surveys. So please let us know if you need help with that. >> Can I ask you one question? I mentioned one thing. I was asked why it's not being mailed and he didn't the initial
35 cover it. So I just wanted you to explain that. We have the person that asked me here. So why the survey wasn't being mailed? Uh >> $35,000 didn't include mailing. >> Nope. It was >> So that's was the question.
>> Oh yeah. So, the um grant uh to pay for Old Colony Planning Council was $30,000. And that's strictly just their fee to uh to do all of this work, but that doesn't include any kind of copying, mailing. Uh
no, none of that. No. Um okay. Uh just other COA transportation. We our two new van drivers have both successfully completed internal training and attended week-long hands-on training at Catcher headquarters in Taton.
They're now on the road. Uh I want to thank Patty, our transportation coordinator, for helping on board Deb and Sean the diligence in both the hiring, the training of the new drivers. It's a It's a lot of work. It was It's been a lot of work. So, we're I still
have one more to hire and uh Patty's been a great help to to me. uh to doing this monthsl long process we started in February. So we're >> we're getting uh outreach. Uh Jenny continues her outreach efforts in the community by visiting assisted living
facilities, memory care centers, and other organizations that we make uh that we commonly refer make referrals to. She recently distributed farmers market coupons and is working on enhancements to our grab-and-go program that would include toiletries and other specialty
items that would be available once a month. Um there was a survey that went out to participants in that program and she collected all feedback and so we have the opportunity to add more personal care items that aren't always
necessarily available to some of these people. So it's a nice enhancement to that program. The only thing we were getting was toilet paper, >> right? >> Yeah. >> Yeah. >> Um and in July, the cafe served 367 meals.
>> We do good. >> That all >> that's all I'll check with. Uh does it do you have a preference on the meeting date? Did you want to move it up a week or back a week? Uh because I'll check to see when they're available. Yeah. But
>> if both are available, do you have a preference to go either way? Because then you'll run into >> You want the 11th? >> Yeah, >> I think that's a good idea. >> Is Tuesday good? >> Yeah. >> For everybody. >> Have it before the
>> because the other program is the first Monday of the month. So maybe the second the you know the uh Tuesday the first Tuesday of the month. So that would be November. I can't do it on the 4th. Um I belong to another meeting out at Town
Country. >> Okay. >> Uh the week after would be the 18th and then you'd have one, two, three weeks between the December >> 18.
>> Uh so let me see what uh the local scene has available and then I will I'll let Donna I'll let you know and you'll Y >> right chair report I didn't have anything else >> what else is there a report on
>> we don't have anything under old business um is there anybody we need to remember this It's a good month. >> Okay. So, our next meeting is Tuesday the 9th, September 9th at 11:30 here at
the COA plus Zoom. And, uh, the time now is 12:22. Does anyone want to make a motion? >> I'll make a motion to end the meeting. >> Okay. Second. Second motion. All in favor?
>> I. >> Thanks for being here today. Have a great day. >> Thank you. >> Thank you. >> In the heat.