it is um just a couple minutes late I don't even know 11:33 February 11th we'll go ahead and start with the Pledge of Allegiance States indivisible andice
okay all right everybody so we have a pretty quick little agenda I don't think we'll be here for two too long some of this is just clean up um from last month so I'm going to go ahead and and start with is there anyone in the room here for open Forum that's a joke there's no
one here all right moving on um why don't we take a quick look at the secretary's report for January uh we all got that for review are there any questions or comments about the secretary
report no I'll make a motion please do I'll make a motion to accept the minutes for January 14th thank you very much you're welcome accept second name good job
favor I I great thank you okay oh I actually skipped right over announcements I'll just do that really
quickly I'll back up I'm in such a hurry I'm not even doing it right um this meeting is being recorded by the local scene anyone intending to make an audio or video recording of this meeting should notify me at this time okay there are several volunteer
opportunities at the Council on Aging including but not limited to meals on meals um volunteer help at the cafe volunteers needed with computer skills senior tax write off and several
others that I'm sure if it were something you were interested in you just dropped on on her head no I didn't um please reach out to Holly at the senior center and she can be able to help you assign you something that would
work for you a reminder that the email Emil address for The Advisory Board is C ayab Kingston ma.gov so we've done the secretary's report now um H do we have
any current updates for the ocpc contact yes uh so I guess one and two I will cover in my director's report okay want to do that now or you wait no we can wait so we'll skip so one and two so why don't we skip right to bylaws then
so ladies on the on zoom we're going to skip our new business one and two because we're going to talk about those when Holly does her um director's report we're going to go right to our bylaws and policies and procedures and the review of the updated documents
so it's the last section of your packets that I handed out the one that has the pages that have all the highlights on them and you guys should have gotten Moren and Joan you guys should have gotten it by email as a separate attachment so Donna C and Kathy um had
met to do a working group to kind of compare you know so last month we talked about the fact that we did things out of order we had our policies and procedures done I don't know two plus years ago then we did our
bylaws our bylaws got approved and um just GNA actually our bylaws got approved but then that ultimately changed some things in our policies and procedures so the purpose of the working group um was to
compare line by line section by section the parts that do and do not match and to get us to a completed document which is what's in front of you jna would you like to lead this or do you want me to go over it because I know we went over it together however what I should have
asked you ahead of time no um so everybody has everybody read it looked at it so what we did is uh we tried to mirror our current bylaws a current uh
policies with the bylaws was a little bit of a process but we kind of got it in a good spot um and keeping some of the original policies that were already on there in addition to the bylaws y so pretty much it's now pretty
comprehensive so the stuff in yellow I'm assuming you know so on the first page article two letter G that's really the first you you know you've given us a very good explanation that letter G was just shortened and now it completely matches the bylaws so that yellow line
is the new line and it 100% matches the existing bylaws um the next article um the same we've added The Advisory Board email address um the next paragraph um article four on the bat
next page these all A and B and C for that matter these paragraphs in their entirety now match the bylaws word for word especially the updated revised associate member yep that language is
all in there yep so what we're reading in the highlighted version is you know when again these are all changes that we've already approved in our bylaws now these just all match um D is the same
um everything's everything's there a few lines inde D remain from our policies but the bylaws are included above um yeah I remember when we were originally going over this by the policies
had um paragraph D and the policies were shorter and it was d e d e f and g the bylaws had all the same language but it was just one paragraph so that's what that's what this means is is in red
here where Donna wrote the original D from the policies now combines e f and g it's just one bigger paragraph but all the exact all the language is still there okay um flipping to the next page
article six um down number two number three number four it's a little bit of reworking um the paragraph ordering but again just match making this all 100% match the by
loss section four the next page Updates this to what our current this is the section that's not actually in the bylaws I don't think right um but section four order of business artictic article seven yep sorry article
seven section four order of business was updated order of business was updated yeah it it's updated to what we actually do and then the rest of this my understanding of the rest of this well so the next article article
8 just re renumbering it so because there were a lot of changes um a lot of condensing the renumbering of these paragraphs needed to take place um and that's essentially it all the
rest of this is is is is ring good job girls yeah I think it was amazing good I appreciate you doing that um I I'm hoping that we have a motion to accept it as is make a motion to accept the
changes the changes thank you Mary as I'll second okay Donna did a great job thank you great good job y
um great so the next step is we'll get this cleaned up version over to um to Keith and to the board of Selectmen they just have to officially it that'll probably be it won't be tonight's meeting it'll be two weeks away at least clean it up but there's nothing else
that we should need to do except um just just DEH highlight it and um yeah because it is cleaned up so just DEH highlighting it and yep okay great all right so I'm gonna go ahead
and turn it over to H sure almost our number one and number two of new business we're gonna I'm going to turn these over to Holly so that she can talk about um what she's got for today sure
um so the you'll see in my direction report the third bullet point is an update on the agent dementia um the committee and the ocpc contract so Joanne had sent over anou uh
last week or two weeks ago I believe um Keith has reviewed that and signed it memorandum of understanding thank you um The Next Step was I wasn't sure if the Advisory Board had sent over a letter requesting that the committee be
set up uh it's not on the selectman's agenda for tonight it's not so I had sent over an email um Keith called me and um asked for a little more input from us as far as what we as a board
were looking for um I think you know my understanding of that call with him was that he was hoping to get a little more direction from us on the the makeup um the size and the makeup of what he would like of what we would like to see this
this uh task force turn into um before he brought it in front of the bo of Selman um so I can see that you've given some you've brainstormed some yeah so these are a combination of suggestions from Joanne as well as just other
samplings of committees that I've seen Donna gave me information on the um duxburry one Plymouth has done one so um again these are just suggestions but I think overall it's generally what the task force or the Committees whatever
they call themselves is made up of um a representative from The Advisory Board representative uh from the for selectman the COA director Town planner and the representative from emergency response be that police fire one of each maybe
could be one of each yeah they could alternate I mean their schedules are pretty packed but hopefully it would be it wouldn't have to be a chief or Chiefs um representative from Beth Israel deist PL um a Community member with knowledge
of Dimension friendly efforts and then somebody in the business Community sure so I have a few ideas of people that uh check those boxes I mean obviously we know you know but you would have to designate someone from this board and
then what it's at the select board level to approve I would say to ask them at that point to they have volunteers of from their own board right yes and then ultimately um I think you know I'm I'm not 100%
sure of the process but ultimately I think we'd want the town Board of Selectmen to approve the task force and then you know separate from that or after that it's going to be filling the task force you know it's it's we're not going to be able to have you know they're not going
to be able to approve it with every single member in that in that same meeting but we do need to get the ball rolling we have um and you must have given this to us Holly we have an example of the resolution in charge from
Easton which I think we can share with Keith as a um you know what we're looking for for him in in the board of selectman to to do um yes those were sent to me from Jan great great um I was
speaking with somebody that's familiar with the Plymouth process and they actually have um their board their task force excuse me committee task force whatever we want to call it um was actually quite large it started to be
about at about 15 people and while I know it's always difficult to um H you know a larger group together this is something that's going to go on for a long period of time so I think the the L the bigger we're able to start if some
people drop off at least we won't turn into a committee of four or five you know if we can start with something like 11 13 15 hopefully in odd number um then over time if a few people have to drop out at least we've got a nice still got
a nice big task force um I wanted to brainstorm with our board so in addition to the people that Holly have has identified what other ideas do we have um you know so we have Community member I would say community members I think we would probably like to see several
greater you know community members um a teacher a teacher could be possible sure could uh you could you know veterans agent yeah veter agent would be great y um wondering if so in town we have
that The Windgate facility I'm wondering if there could be a representative from some place from somebody at Windgate that may be interested in trying to be um part of this select Bo remember uh yeah yep
we've got that select select representative um and your marites so I think that um yeah an ameritus of our board it doesn't necessar that that could be the kind of
Community member at large or or one of the multiple hopefully multiple seats of community members at large [Music] um I don't think who else anybody have any other ideas of who else Housing
Authority yeah I don't have no I don't who runs the Housing Authority in Kingston the senior housing I mean we could write that down so senior housing person neighborhood works is that that's
the whole area isn't it it is I think so so I wonder if anybody there would be I don't yeah that would be more houses I anybody from surrounding Council and aging G through this I was just gonna
say somebody that's already been through what that disease you know and stuff like that does to I actually think that's a good idea and um I have heard that um
Joanne from duxburry I think sits currently on plymouth's board so I do think that's a good idea it would be nice to be able to be able to pull from somebody um some re some experience from and if and if it's not to tax Joanne or maybe then we can maybe pull from
somebody that's on currently on the Plymouth one you know and try to get some feedback from them this is how we did it this is you know so I think other COA directors that have been through this process is a good idea can we think of anybody else so these are just going to be
recommendations what about clergy I didn't have clergy no um from one of the Town churches churches they would have a lot of what about police and fire someone
from the fire department someone from Police Department we do have them okay so you know with our suggestions we've got now a couple of different people from um kind of Health Wellness
realm um I don't know who would B ID we would go to but maybe I mean I love that suggestion now it's just a matter of figuring out who um and then you know then it's going to be a matter of advertising once the task
force is approved advertising amongst the greater population in Kingston to try to fill in for um the community members at Large how do you guys feel about the number of people the size of
the task force what would be your um recommendation to Keith and to the board of Selectmen I think that what you had said a larger board will be ho us if somebody you know gets sick or whatever needs to back out at least we have more
than two yeah and I think there should just be I think it should be an even number you know to break any supposed TI the better say again the big the better right the more people the better so I my
15 I have 10 she said even number I have yeah I think honestly I think I would shoot for 13 to 15 people um that's 15 yeah
15 what would you rather see orig pointed to 10 okay maybe they will stay okay so we could say 10 to 12 then compromise there did we down somebody from uh like a person that
participates here at the community at the center I think that would be part of the kind of Community member at large is what I would I mean I'd like to see several seats held by by community members at large the town cour
sure access to the numers this office [Music] yeah okay Al so I think that this can give um I can write this up obviously but I think this can give Keith and the
board of Selectmen a good idea of who looking to be part of the task force so that they can um you know take that up it will be it'll be two weeks from now before it'll make it onto their meeting agenda hopefully a
letter suggestions yes um do you have the board a member from the selectman down here down yes yeah so I'm going off of um Holly's director's report she already poly identified
several um I use that as the starting point from there okay all right cool so that's my number one and number two so H I'm gonna let you go ahead and finish up your director report um not
huge amount of information uh the FY 26 budget has been reviewed by the Town Administrator and the finance committee and was approved as presented at the finance commit meeting on February 5th hoay hoay we have a couple of new programs
coming up uh we're gonna be starting line dancing yes um so she's doing a demonstration on the 21st which is a Friday the class will be on Fridays at 10:30 video that'll be popular I think it's going to
be popular a free demo uh if anyone wants to come and try that out and then classes will begin on March 7th uh again Fridays at 10:30 it's $5 per class once it starts as a regular exercise class so um another exciting one we have is a a
memory training which is a four- week four consecutive weeks um and that is facilitated by Old Colony Elder services so it's really geared towards learning keeping your memory sharp and ways to uh
enhance brain health and memory health and um I think not just with you know word games and things like that but it it encompasses your whole Health uh no there's no and that's sign up though yes so
that's uh starting April 15th so we sell a few more weeks but oh that's no um and we did thec um oh another I gave you a handout for
another program so this ties in with the age and dementia friendly initiative um ARP of Massachusetts they have a speakers Bureau and so we've had them in a couple of times to do different presentations on different topics on March 18th which is coming right up it's
not that far away they're doing a general age friendly overview so you can see a description I had a lengthy conversation with this man Sam who is going to who's the presenter and he was super excited that we are starting the process of don't becoming agent diens
friendly designation um so this presentation kind of talks all about that right so it's important to get it out to the community to find out what this is all about um so they'll be here on March 18th at 10 o'clock anyone can sign up for
that it's sort of Prelude of what's to come so he he's very knowledgeable he's been through the process with a couple of other seniors that'll be a week after our meeting I think it must be yeah I think we're the 11th so this should be the following y yeah I probably would
have done to myself to do to yeah that's good well and I think it I mean it'll be a great presentation obviously for us to for anybody here yes in general um but it is more reinforcement that this is a topic
that is is is gonna keep moving forward right and it kind of gives people um first initiation to what it's all about um and then this selman's meeting is tonight I will be appointed as the
new director and that should be quick it's first on the agenda so excited to move forward very good we're very excited for you congratulations congratulations um all
right I do not not have a Chairman's report for you today um I didn't have any uh any scams or spams or any fun stuff happened um does anyone have any we could take a
glance quick a glance at our old business I know last month I had asked everybody to kind of give their um their board membership some thought Lucy I did actually find out out so
contrary to um what the website said you do not it did not in fact expire in 2024 you I'm not expired your your membership is not expired it goes through the end of the fiscal year um so you'll you're on the
same cycle as the rest of us so we won't know need your official okay word on whether or not you'd like to continue um until essentially I guess May really yeah so the website made it look like she was on a different schedule than the
rest of us which is why I had questioned it but you're not anybody else have any other thoughts on that anybody else out there recruiting we can start recruiting and talking to people about potential you
know seats that might be opening um you know I just don't just don't want to wait until May or June your seat my seat will be opening right my seat as a member right every year regardless of
chairman every year those Chang you know the actual positions within the the board change but um my actual board member ship will will be opening yeah mine mine will be opening too because I took over Joe's leftover when he left
over the rest of GI my term was shot this year so mine was open well it's open you're it's expiring yeah but are you re is your intention to renew I would like to Ren okay so you're so there won't be an open slot for you
then is my point um okay and it sounds like Donna you will intend we're the three that are expiring so it sounds like both of you will my terms are expiring I should change my language not hopefully none of
us are actually expiring but yes our terms are expiring pleas so good okay so both I feel a lot better too they had me expired already well so that's good so really there's just the one seat at the stage of the game um okay so we'll get out
there and start thinking about who we can uh and we I did the research and found out that you do not have to be a resident correct you can be from any part of the community you don't have but you do we have to have
51% of the age of 16 over right but residency doesn't so my seat as it opens um could be filled with somebody my age could be out of town yeah um with that one seat
being under under 60 would we'd be well within our our guidelines of um who we need to fit so if you have my suggestions are if you have connections in the town with maybe bringing on a business person maybe bringing on
um we could reach out and see if you know a member of the um police or fire might actually want to join our board there are other towns where they sit on The Advisory Board as well so some of the things that we're doing to try to
stretch with the age and dementia um task force overlaps a little bit what we're trying to do amongst our own board as well okay do you know anyone that would like to take your position [Music] I don't at the moment but I'm going to
keep brainstorming okay yep okay anybody have any other questions or thoughts I think last time I might have said it was the shortest meeting ever but this one might actually be the
shortest meeting ever remember oh I don't I don't have anybody you remember one of our our own board member she's not you know not doing she's not feeling well Mary send out our thoughts or warm thoughts to Mary would also like to send
out get well thoughts to Mike latra yes oh yes you're right right yep very good thank you I'm actually gonna shut this off woo okay so all right Joan can you hear
us now on your own I can hear you can you hear me all right well I could have shut that off earlier then I have one new scam I might mention please do go ahead um Easy Pass anyone have an easy pass in their car no but I get calls all
the time I've been getting messages um texted to me that I owe the money right I haven't used the Easy Pass probably in about three or four years right so it is a scam and I went online and it said it is a scam yeah for sure no you're AB
right go into the link is what they tell you don't go into the link right I haven't left Kingston unless we have that's coming for sure for sure so is is is
Lucy going to apply for opening on the board probably okay could be good okay so when when can we um talk to her about it or can we are we able to talk to her about it
well so it yes um and I think it's so knowing her um intentions in advance is great um and but officially we do have to open it up as well to other people so um as we get closer if we have other
applications then officially we would you know look at all the applications potentially for the seat um and if Lucy is chosen to move up um and then of course goes before the board of selectman and you know the regular
process then our um associate position opens up so we could be potentially recruiting for you know either or um would be the way I would look at it for anybody else that's considering wanting to join if listening to this recording
later um and you have an interest in in becoming um a member of our board again that's why we're talking about it you know several months in advance we'd love to have you come and just listen in and kind of get a feel for what the what the meetings are like
what some of our initiatives are um and you know again if the if we've got we'll have a seat opening um a member seat opening potentially an associate member seat opening
so okay so we're GNA officially vote in June yeah June 30th is the end of the term so we'll just I would say let's vote in June um we need applications if it's something that you're interested in we'd like your applications by our June
meeting at the latest so that we can take it under advisement and make our decisions make our presentation to um the board of Selectmen and then have them ultimately make the final decision so that come July 1 hopefully we'll have
a full board sitting or maybe in the next few months we can touch on it once a month with any updates yep it's coming fast it's coming fast that's why we're talking about it okay if nobody has anything else I'm
GNA go ahead and uh anything else I make a motion that we adjourn wonderful I'll second no Mary can second no that's right you just second it all in favor bye everybody bye take care bye
bye bye bye