2.0 is the public comments not receive a request for this evening 4.0 is the approval of the agenda anything need to [Applause] add take a motion approve
presented Scott second second by Shannon all those in favor 5.0 is the approval minutes are there any changes to those second by Scott any further discussion on minutes paper
iOS carries 6.0 is the gifts and grants for the month we thank those individuals particularly uh want to call it the nibby family Jal Foundation pretty significant donation thank
you take to approve question by Eric second by Shannon any further discussion on the gifts and grants okay none all those in favor [Music]
post 7.0 is the consent agenda nothing to that T Scott discussion hear none all those in favor
I motion carries 8.0 is the property and liability Insurance Mr Ryan young you guys want me here where yeah you come right up here that's C right yeah right um everybody got a copy of that in
there okay so this is the the sheet I'm going to be referencing here tonight it's just basically the summary um of what our renewal with liberty and CFC looks like this year um I broke it out into three different categories what was presented to you at this meeting at this time last year um overall renewal as
you'll see on the far left hand column is 170,50 roughly that's what we started the year out at we had some significant changes during the year uh most notably we I should say Liberty um send appraisers out to give each School a
good one over make sure that we had enough valuation the results of that appraisal resulted in approximately 29 million in additional coverage that we added on to the buildings just to get everything up to speed um with that was some pretta premium that was also
applied midterm so that middle section of the expiring 23 24 is what our policy is expiring at effect of July 1st of this year moving from 170 to approximately 1825 moving on to the renewal which what
uh Liberty and CFC CFC is our U cyber carrier they um Liberty is renewing at 216,000 CFC with a cyber at 9300 roughly um all said and done our total package is
225,000 I think that's roughly 23 to 25% increase over last year um that said there's significant difference in the renewal than there was with the current policy that we have right now with respects the deductibles that we have on our property
um at current as we sit here right now we have a $10,000 all parel deductible along with a $25,000 wind inhal starting July 1st that will change to a 1% of total insured value at any one location so what does that mean that means all
the property at this location added up our new wind and hail deductible will be 1% of that number in the case of lck parl Valley this property proper here we're in the neighborhood of $66 million that we ensure at this address
1% of that will be approximately $660,000 in any one wind inh event I want to pause and make sure everybody heard that so it would be the same I think Madison is roughly 27 million in overall or
total insured value and Appleton at 17 million in some change um our fourth location is the bus garage in Appleton I think we Ure that building in the neighborhood of 6 to 700,000 however this also does come with a catch it is a minimum $100,000 for the
T so even if the 1% fell Below in the case of the bus garage it would be $67,000 we're still looking at a minimum of $100,000 yeah I don't know how best to look at it like do you want Little storm it's going to storm on you know it's going to cause some damage well let's go
big I guess I um I would tell you this isn't the one carrier that's doing this I'm encountering more and more that are adhering to one our percent deductibles with the respects of wind and hail um talking with uh Martian mclenon who also helps write this policy they're seeing more and more of their carriers going
this way as well so it's not one it's not us it's not lock PR Valley and they're saying nope because of you we need 1% um it's the state of the industry and where it's moving right now I won't say that every carrier is doing that but I
am seeing more and more going that route all that said where we are right now we are in the midst of a three-year renewal with Liberty this time next year it is a full Market with Martian mclenon so Liberty is one of the carriers that
they have access to they have several others so we will do a full thorough remarket of the whole to see at the very least if it can't be conceeded with premium maybe we can find a better deductible option so if it been the event that we do have a bad one it won't
be this terrible or this significant I should say um all of that aside just because I want to make sure I get through the rest I know that's the the big item but uh the Cyber liability like I said we have a million dollars in in coverage on the
Cyber that is a standalone um the workers comp it's also a good point here we've had a rough few years of loss history with our work C policy um I believe the last two years we were at a 23% experience which means that we have more
claims than what we actually paid in premium um that said we moved from an experience mod which is kind of a measure of how we're performing against our peers of about 1.3% which was a 3% debit to 1.46 which is a 46% de so experience mod
are basically all of all claims the more losses that we have the higher it goes up so um yeah so other than that most of the the coverages uh materially did not change the biggest changes that we had
in here obviously are the premium and deductibles so we brend and I and Ryan have been talking right along here for a while but this morning because the numbers finally came in and uh we're we're thinking that as you look into
next year as we get ready for uh to renew that we should spend some time or you should spend some time looking at well what are some reasonable options especially to the deductible change that's been presented because we did
improve the overall values of all of our assets which account for a fair amount of the increase correct but uh it's not the increase that's so hard to handle for us it's like that deductible of
$666,000 or whatever so there might be some ways there the insurance industry is looking at ways to package things it might be that we need to look at ways to break this out so it's more manageable
and even setting aside a higher amount deductible than we currently have is going to need to be an option that's on the table so I just uh I very much appreciate Ryan and the work that you've done with Bren and I to get all this
stuff brought together and uh and Ryan was in agreement today that's not a bad strategy to use and getting ready for next year because maybe we coupled everything together now maybe that's not going to be in our best interest going forward you order to combine liability
cyber and um all the other options but uh that deductible should have big storm hit that that could be a killer so now that we've had the benefit of advanced
knowledge that that could be coming about it would be prudent to give that some thought and even in your own businesses that you're operating or working for this isn't going to be unique to our school dist so anything anybody can bring to the table I think
will be helpful to help us say here's here's the best use of that money but otherwise um anything else you need you need a board approval tonight um or questions yeah if there's any questions um it is a it is a renewal so
we'll it will automatically renew I guess just in light of all of the information to you know I would I guess would like to have the discussion with you guys at least to get an approval that we are okay to go ahead and renew that but yeah if you guys do have questions it is what it is I mean STS
stars in main from years ago killed everybody so for autut I have is 2s actually you brought a good point I skipped that part it's $2,500 deductible for
Collision thank you they woning might do a lot of everything thank you years well we made the commitment that we're going to get this started I actually talked with marshan mlon before I got here so we made the commitment this is going to start approximately 6
months prior um this is usually about a 4mth prior process but we're going to start this early as early as we can so that we can get as wide of a net as we can all right
approve second the discussion all those in favor carries thank you guys thank you all right 9.0 BR monthly fincial reports um I don't
have any comments on the regular monthly stuff that's in the packet unless there's questions um so I'm going to hop right into the preliminary budget which you see in your pet starting on page 31 um that's preliminary budget for next school year to 425 school year starts
next Monday um and you know we call it preliminary however it does include the most current information we have at this point in time we do know that there'll be changes over the summer and even into the fall we'll capture those come November in our budget update um so that'll be anything from enrollment
Staffing capital projects Federal programs whatever the case may be um so the format is the same as what you've seen in past years the first page there on page 31 general transportation capital and student activity that is all general fund in the eyes of the state we
do break them up for our purposes so we can see what is happening in each fund um we'll spend most of the time on the general fund uh and looking first at the revenue piece of that so the biggest variable in our revenue of course is enrollment um enrollment you see in the
agenda packet um for last day of school on page 25 um that is the basis for what has been used in the preliminary budget basically taking those um last day of school numbers moving on them forward at 100% graduating those seniors and taking in a new group of kindergarteners we're
using 62 for a kinderen count um uh that is a little bit bit conservative but we really don't dare go any higher than that we could be as high as 75 um come fall but a lot can happen over the summer and we really hate at this point this early in the game to put oursel out
there and include that many especially since we're moving into kid forward or each student forward at 100% um the we do have one PSO and we have a handful of kids that are taking some one and two classes online so that is also
has been adjusted so if you're looking just at paid 12 kids um for next school year we're we're estimating 88 in this in the preliminary budget um General gened funding um now
that that's the largest piece of funding that wece received for Revenue that went up 2% um in this past in the two legislative sessions ago so that we're sitting at 7,281 per pupil unit um
we also have our voluntary pre that's our four-year-olds in appeton that's also been added in as as into our enrollment also the expenditure that matches that or that goes along with that U another big piece of funding to talk about in the revenue side would be
our Co money our eser money that is included in this budget at zero um that final expiration on those funds is September so it's in three months so we're expecting and hoping to spend all of that by the end of this fiscal year and there will um just because of the
nature of how we have to do our grant there will be you know some left over um I don't know if we'll have time to once we get that number be able to um put a grant together send it into the state get it approved and get the expenditures
made all done by September I don't think it's possible but we'll see where we're at and how quickly we can get those numbers in and funding that the state has put out there um for um exactly for the purpose we have um and it's called pupil pupil um support Personnel Aid and
so that we will be able to um receive we'll be eligible now for that funding in 2425 so we'll get those funds help pay for that counselor and then the rest of that will be paid for that increase in our compensatory funding so we do also have a few onetime costs
we've talked a lot about that in the past those um will Trail into 2425 and then they'll go away um for the most part uh one is our letters training that is our our training the rest of um our reading teachers and our growe own program we
still have some staff members that are included in that and then our single audit and that is uh directly related to the amounted level of federal funding we get we have an extra audit because of that level of eser funds that we have so we'll have extra costs there but um
bottom line is is we're not relying on our Co monies for ongoing costs and that's great great news because that's not the case with a lot of schools out there State special ed Revenue that's another piece of funding we get nothing new to talk about there other than it's still hugely U frustrating to calculate
it includes lots of variables and um uh it's just a tough thing to to for any school district to to um calculate this early in the game um we have about 1.3 million out there for that um right now I feel like it's a good number but um we
have a lot of preliminary data so that's our best guess right now other Revenue out there um title one and two is very similar to Prior years um interest we've talked a lot about that that's in at what I think is maybe conservative I'm not really sure the the rates are still
very very high we'll see kind of where they're at this fall and update it uh budget includes about 225,000 in in interest which is well over what we've gotten in in older years um if we do decide to increase that come November that Rue number because rates are
potentially still up there um I'm thinking we probably need to really disclose that so that everyone knows you know because as we've talked before we have to be really be careful with that piece of funding because we do not want to be um balancing our budget on on a piece of funding that that I almost look
at as a onetime funding it's funding that could fall very very quickly and and we just don't want to be put in that position um that other piece little section there that you've seen in the past we've seen that last year that's compensatory funding um we have that
pulled out um uh because that is the increase that we're um receiving in compensatory funding due to that new pilot program that the governor um instituted last year and um we're currently on a two-year hold harm list
we do not know I should maybe um Eric had asked the the great question a year ago I don't know if you remember your question but a year ago Eric had asked the question question will do we know if this is going to continue and our answer is was no we don't know if it's going to continue our gut is is that it will I
mean our our counts are I don't see our counts are going to sway that much um to even go below our costs that we have allocated there but um honestly we don't know because number one the state um has not given us the formula they're going
to hold harmless and they're developing formula so they just haven't given it to us yet and we don't 100% know we really don't know yet our population and we probably won't know that till next January um they have uh families are now
applying and we'll have to just see what those qualifying families are that that qualify within this program expenditures that we have in there are are qualifying in in that restricted piece of Revenue that compensatory Revenue it's like our
e program it's our um two uh uh counselors that we received from Minnesota um Minnesota Greater Minnesota Greater Minnesota I thank you and um uh else do we have in there um and
then some non- labor costs and then our e um uh e Lead Teacher Sten we also can claim within that and then also what qualifies within that area is class size reduction so we have about 1.4 from the Middle School class size reduction that
is in um those expenditures so you see we do have some carryover um it's a little bit less than what we had last year it's about 105,000 that will be a restricted carryover and basically what that will do for us is um it'll buy us time if that formula does change in any
fashion um and again our gut is is that it probably won't change materially it will definitely change the state has already warned us of that but there'll be winners and lers and all of that you know some schools will gain some will lose but um bottom line is is I I will
we'll be able to buy time since we'll have um carryover um for future years um notation there you see we did pull out 30,000 for any decline that could happen in enrollment um we'll probably leave that there the entire school year just as a little bit of a
buffer it's not a huge buffer but it's a little bit of it's something um expenditures are sitting with um current Staffing current staff assignments curriculum needs as they sit right now we do have included in here
the addition of one FTE and the eel program also two U PSAs at the high school level du to student needs in the special ed area um also includes the addition of our contracted psychologist now that our our full-time psychologist
retired and it includes Our Best guing Utilities this of course was not a good year to use as a comparison so we're back kind of um trying to estimate the best we can we're going to be in those um in those expenditure areas um for
this coming year but you'll see bottom line is is there before our our restricted carryover in that compensatory area we're sitting at a a a shortfall of about $8,800 which is basically a balanced budget with this size of a budget um hoping that um come
fall there's a few things that um that were just passed in the legislative session that are not included in here and that's simply because the state is still um um putting the details together and will be interpreting those to us and
um my best guess on that is that um we have some costs that included in our budget right now that will qualify for that funding that they're they're working with um worst cases probably will have an increase in revenue and increase in expense so I don't think it'll have a material effect on
us um the uh General fund of course keep in mind we'll have to watch enrollment as we do any other year um that's the big driver
for our funding um the um one other piece of funding we should um just share a little bit about is the unemployment um summertime unemployment I should clarify that's the um um new expenditure that we have it's currently
funded by the state they they said it would only be one year but they didn't have the level of claims that they thought they would so we should be able to stretch into the 2425 year with no problem um chance of going into 25 26 is probably very nil but I would think they
would address it in the next session so we'll see where that goes but um basically the budget includes um 50,000 on both sides 50,000 Revenue 50,000 expense so there's no net effect in um our bottom line on that but um again
we'll need to watch enrollment we can't take that for granted um we're hoping that our numbers will be higher in the fall and we'll be able to reflect that in in the budget come um November update Transportation fund the increase in our funding formula affects that fund
as well you'll see a a a shortfall a negative cash flow of about $112,000 there um that is 100% due to we have added in a bus into our expenditures and um approximately 65,000 we'll see um if
we can get um a use bus for that uh fuel is in it the same as what we had last year 175,000 which um we've ranged anywhere from 80,000 to 173 in a given year so I I we're hoping we'll be in in line there but um we don't have any um
fund balance concerns in this area so we do feel it's it's we're okay having a shortfall there of the 12,000 and also purchasing that that bus in this upcoming school year special ed van routs are in at the same level as last year because they are being developed as
we speak so until we know those um we just have not tweaked them at all into the budget so that will have to be adjusted in November Capital um gened formula increase affects that fund as well um we discussed this fund quite a bit I
believe at the April meeting uh we talked a lot about what um we put in there and um you know just the whole process in general um just a reminder on some of the fiveyear plan items we have carpeting we have roof we have have parking lot repairs the scoreboard lease
were in our last year of that um we have a plow truck and then some custodial equipment just to to name a few you'll see there we have that special section again we had that last year um that represents the donation money that we received from the building project the
2020 building project the um money that we received from site logic we still have money and fund balance um so that 60,000 there um we're we have budgeted an expense is to pay for the bleachers in the north gym and then electrical
work at the track and tennis or track on in football complex and then in the gym at the gym so um uh and even if we spend 60,000 there still will be some money for the following year so that might be something we want to tweak in the fall
if there's more needs that we have um we definitely still have some funds available there um Student Activity um not a lot to talk about there budgeting very similar to last year 125 revenue and
expense Food Service um current legislation has funding for all um student meals are free meals for all students one breakfast one lunch each school day um that started in the
2324 um the rates have not been updated we have not gotten those from the state from the feds they usually come out July um food and milk cost we know we climbing um very dramatically um we have new staff there
so I was the one that had to estimate some of those and I'm not quite sure if I was completely qualified to do that but we will be visiting that with some of our new staff in the fall to see um you know where they want that level at what they feel that should be and if we do need to tweak those numbers but we do
need to look at that again the fall um we also have a very healthy healthy fund balance so there's not a lot of risk in this fund at all we will be looking at more equipment this next year um one thing will be no coolers we found out yeah we found out that they're going to be pulling those back which is fine
we'll um have our own men um we'll get brand new ones and um we'll also be looking at lunchroom tables districtwide so um any questions on that all um Community Ed uh that reflects the
program that um our community program or our community ad director is expecting for this next upcoming school year um you'll see there's just a a a slight negative there um cash flow so you know very
close to balanced budget the legal dayare I have pulled out there as we have always done in the past you'll see that's a um balanced budget um for revenues and expenditures there um uh let's see
that's probably a whole B that questions um building construction the revenue there reflects interest only we're now at that stage we have no bond Bond sales are all done interest is coming in um that's just an estimate and then the 9,000 of course also is an
estimate the two programs that we have or two projects that we have in this fund is our hbac and our site project that's just starting our theater our out Exteriors all of those are are able to be um um trapped separately within this
fund so there's no issue there as far as the merging um we can track those along with the fund balances um and again that's just a guess on on what will be happening this next school year um as far as how how quickly the expenses and
the projects get completed that service the only thing that's reflected in that fund I shouldn't say only thing um the things that are reflected in that f are are um five um pieces of bond that are out outstanding we have five of them out
there now um the ly dollars come into this fund and the bond principal and interest payments go out of this fund uh the fund is highly monitored by the state of Minnesota so right now you see we have a positive blow there of 64,000
that will come down in fact in the next two years you should see a hefty negative and when you do see a negative what that means is that we have satisfied our our um fund balance in regards to what we're required to have on hand and the difference will go back
to the taxpayers in the form of taxpayer relief um in the next cycle revocable trust that's our OPB um the only thing that comes in there is interest on the revenue side and then our um expense is the transfer that
we're allowed um via VIA our Actuarial audits now that's an estimate probably very much in the ballpark on what it ends up being but we do have our audit coming up our actal valuation coming up in 2425 so that number will change once
we get that new number from from that evaluation um that should be available probably by March of 25 um basically and this really isn't how this fund should look it should be negative because we are drawing on our trust um the reason why it's not
negative is because the interest rates are so high um um so it's it's basically extending the life of the trust so it's it's good news for us um but it's is probably nontypical of what You' SE in a trust fund like
this any questions discussion shanon discussion none in [Applause] [Music] favor I make motion to approve the June
2024 board bills of$ 38,2 3479 May 2024 manual checks of 9,938 2017 in June 2024 Construction bills of
4,133 for a grant total of $463 27329 by Matt second second by shanon any discussion onv 12.0 is the presentation daycare and Kids Time employe
handbooks yeah so I over the last few months have worked on three I worked on the employee handbook uh the little policy book and the kids time book um so for the handbook um being the director of both kids time and Little Eagles I
basically merged them together um there wasn't an employee handbook for kids time and we have a lot of employees now who work in both programs um it's easy for transparency between both programs know the expectations um and to use them for
orientation as well so we review it um upon approval we'll review the new one that we have out at a staff meeting um to know for expectations and then the Little Eagles policy book um in September we licens the whole program
versus having a certified and license within um kind of our umbrella so we um had to merge basically merge the two together so um basically changing verbage when we did the licensing we added the additional room with 25
additional slots so um with State Licensing you have to identify the number of kids the number of rooms um and then in May when I started we moved from Procare to Bright wheeel so just going through the policy book to update
that to show we're using bright wheel for payments communication daily updates registration um just so families are kind of on the same page with that um went through and just made sure with all the new licensing changes that they've
had that we have the right verbage and everything in that policy book um and then when they come for our visit in July here anytime um they will review that also so they look for those things um added juneth to the our closure list
because that wasn't in there and then um made some revisions to our uh snow closure policy that we have uh that we had in place um and then we'll be using this it is in our employee handbook as well and just using it so that everybody's on the P same page and the
employees and families are understanding of the expectations that we have um kids time was pretty much the same there really wasn't a policy handook for kids time um so it does very much mimic the Little Eagles policy book again just for
transparency and both programs are run very similar um as well for the ease of the families we have a lot of families that have kids in both programs and then as well as the staff one of the biggest changes in the policy book was um April
of this year we made a change to the structure of kids time that it used to just be after school um and now um in April we tried it out and we have now added to the policy book that if there is no school um kids time will be open
so it's not just for after school it's for you know snow days non-school Days um and then the days off will be the exact same as Little Eagles um there was a pricing update we did a little increase to um the pricing for the
summer program and the after school program and then also again the snow policy Revis that to make sure that it was the same for Little Eagles so basically they mimic each other which is going to be easier for everybody
question just a comment I really want to show appreciation to Miranda for leadership and bringing all this together but as you see in the summary all the all the changes make sense and they're reflected in the handbooks I don't know if you had a chance to go
through those but uh thanks for your leadership and for bringing us to this level in terms of expectations and communication um because this what will be what the public depends on that those who have kids in your
program May F discuss uh 13y hi there um so I came last March and first talked to you guys about the born learning Trail um that we would like to install um at mmn in Madison the
sidewalk by that little playground that they just recently redid pr5 um did funding for that I just drove by it yesterday and that's almost complete so that's exciting um there was a lot of
variables um when we first talked about this one of being the cement so the cement looked pretty rough but it was just weeds over growing it so it's actually in decent shape so that can
take um to redo All That Sidewalk was going to be 8200 so by not replacing that the budget is much much much less um so I have a budget of $2,200 for this project and
just to remind you this um is kind of a funding ask on Little Eagles but everybody in the community will be able to utilize it um the Prairie 5 the elementary school um I
just think it's a great opportunity to bring into the community so the budget um um for 10 of these interactive signs it'll be um a little under $1,500 for this so um I wrote a grant to the
Madison Community Foundation so they donated a th and then Kanis I went and talked to them and they donated 500 so that covers the sign portion um the Madison Arts Council
agreed to provide the labor and supplies in doing the artwork on the cement so we're thinking probably about $500 for that but that will come from the Arts Council um the missing piece um of this
project is $200 um The Sign Company suggests that we Face the signs North and South so that it doesn't fade because if you do it east and west it's just going to be getting hit by the sun all the time so we want to make this last as long as
possible possible so if there's some we in the budget for $200 to secure um the fence or the signs to the fence post you know so it's not getting hit by the
sun um and yeah that's that's about it I just um re you if you could just review that part about the cement so do you need money for cement have it no no
we can um we can work with what's there it was just a weed issue just looking at at the budget that you submitted before so the new cement cost is gone that's gone okay yep so do you just need 200 bucks I just need $200
okay give her $200 well with the board approval we get you some money okay wherever there's in the budget I don't care where it comes from I was listening to uh Brenda a little while ago and I think she should check sign off on this $200 deal
okay yeah so can we approve it out of your check you know they're making all the decisions so so but I do want to say thank you for for all of that and I'm glad you took
your time to you know rethink and really get look at everything because it sounds like it's really going great I just need to make sure I come in from the North or the South yep and you know if Appleton would
ever be interested in getting this um in in their school district I'd love to help out anybody interested but we could kind of do this as a trial and see how it goes and go from there give [Music]
[Music] 2.0 I want to give you a colored cop agenda [Music] home okay okay so it's good to visit with uh I guess it's summer 2024
um time is passing so quickly but I wanted to touch Bas and help to give some of these measurable pieces that we've been looking for to look at how is our English learner program progressing uh we are doing so many kind of
groundbreaking things for a rural English leer program um but also lots of room for improvements so I want to keep that in front of the board as uh we continue to add staff to help our students multilingual um make the biggest academic strides because it's a
really large part of our population at Lal Valley so I'd like to start with just a reminder of what an El program encompasses a lot of the time our conversation and our thoughts focus on how are these students learning English
um there's so many ways that we help multilingual students and families be a part of our school system so we identify and assess all potential e students that was something that as you look at this Lighthouse visual when we look back to our
2122 program and even at the beginning of 2022 um we weren't being the most efficient at uh properly assessing all of our potential English Learners and that was where we were losing funding opportunities so we have corrected those
processes providing English learner students with a language assistance program I'd say this is the area where we continue to point our resources towards as are we can we actually show that we're helping students develop the
English language Who U maybe English is not their first language and are we giving students access access to an English language teacher and that's something where when we started the school year at the high school this year U Mr swatski said if anyone can do it
home you've got it you're going to manage this whole building um Eng but uh truly we were highly out of ratio as we began last school year when we look at our pce load to our certified staff uh working with English language so I'm excited to say that we're moving to a
really appropriate case Lo and we look at that we talk about so that's cover C There Staffing and supporting the El program um D is providing meaningful access to all curricular and extracurricular programs our multilingual learner planning committee
really has worked to address this extracurricular access and and next year we've identified in that mlpc committee that's a committee that has Schoolboard members teachers from across the district as well as Multicultural multilingual parents and students we're
going to look at how are we providing meaningful access to content uh to contextualize that if we have a student who's new to Country in 8th grade and in nth grade we're putting them in a science 9 earth science class how are we
helping them access content that's delivered in English so it's a big challenge um and I'm happy to say that we're putting all these steps in place and truly all of our teachers teachers are language teachers and they're putting strategies in place to help
provide that meaningful access to content e is avoiding unnecessary segregation of el students so that we look back to 2122 on that um on that visual that was a weakness of ours with some unnecessary grouping of students in
E classrooms and just like we have in our special education department we're really focusing on this inclusion whenever possible but also not um kind of marrying ourselves so significantly to that that if a student doesn't need anything or excuse me does need a pull
out setting that we can't provide that so really looking at putting our students needs first evaluating e students for special education you can imagine how challenging that can be um when maybe the evaluations are in English so there's been great collaborative meetings between eel
program and our special education program this year to talk about how do we do this meeting the needs of e students who opt out of services so how do we still address those needs in the classroom and that uh goes to our classroom teachers too they might have an English learner but that parent has
opted out of services but that student still has needs and how do we address that monitoring and exiting e students I'm excited to report that we received our preliminary V scores this is the important uh V access is how students
exit from E programming it's a specific minimum score you have to achieve and for the first time in many years we finally saw an increase in this uh at the October meeting we had said what's a realistic number to shoot for because we had been exiting two or three students a
year for many years and somebody said 10 and I'm excited to say we met 10 students who aced e services so um I hope that we are on Pace to increase that just a reminder 5 to seven years in the El program is average before student
exits but we hope to avoid these big bubbles in our high schools in our high school excuse me in the future evaluating eel uh the effectiveness of a District's El program this is one of the ways that we do that
the multi- learning planning committee is another way and J uring meaning F communication with limited English proficiency parents uh this is something that we are working on they have a little update I'll provide um I think we this is a huge success measure if we
look at uh parent and guardian participation in school activities and conferences just academic communication that happened this year uh this happens largely in her because of our bilingual staff that we employ they are our our way to get through that language very
many times other things that are important that we look at um are overall access scores you know how do la par Valley students do when it comes to speaking Reading Writing kind of looking at each domain grades and content courses has guided a
lot of important conversations at the secondary level between content teachers Mr swaty Mr Lowry and myself where do we see students struggling and how are we targeting support because if we don't address that that is a student at risk of dropping out so it's really important
that we keep looking at how are our English Learners doing in content area courses not just how is their English language development progressing exit rates uh we know we're seeing progress there and the list kind of goes on so
these are all the things that um we look at as an El teacher not not just how is their English language development happening what is their um participation in honors courses look like um what our Behavior um Pockets that we see so
that's what we're busy doing at school this year so I put together uh this graphic that looks at our progress I loved the term that R used a couple of years ago to talk about how we are creating a lighthouse educational program for multilingual students in R
Minnesota um every professional that I run into seems to Circle back to the fact of how unique Lac of parl belly is for our percentage of English learners for having such a large percentage of micr Asian students who use ches and
ches does not have as many available language resources when it comes to transl and so we are Paving the way in so many respects and uh we closed out the school year by mered our Consortium asking Lac of PR to present on the
micronesian culture because now other school districts are seeing more micronesian students are students who speak chis and they are looking to us for how do you do it what your tools what works what doesn't um so we are that Lighthouse uh for that we as lack
parl lack par Valley has the largest percentage of micronation students in the state of Minnesota and I'll talk about some things that that exciting things that that's led to at the end when I look at this what I want to point out uh is we see a growing percentage of
e students each year I do when I look at the anticipated 2024 2025 um um what isn't broken down on this graphic is how many students we are receiving that per pupil funding for um because we have had
every year more and more students who have exceeded that seven years they can only receive that title three per pup funding act for seven years and that's why I've gone to Rick and said we have to find a way to address the English language development we can't continue
to just pull students uh who are 78 n nth 10th graders and not help them exit and gain this English language proficiency that's going to make them successful in their in their Years After High School year so if we look at having
five El teachers for the 2024 2025 school year uh this will be the first year that we will be in the healthiest ratio situation we've been if we look element ratio for next
year would be one El teacher to 44 students and our secondary ratio would be one El teacher to 33 El students I've included on here the recommendation from nbe which is to employ one El teacher for 45 students at the elementary level
and every 25 students at the secondary level we are getting so dangerously close to that healthy ratio there and I do believe now that we are more properly staed we're going to start correcting this bubble and uh and and I don't think
we need to add additional Staffing at this point Rick talked about I can't ask you to get to the on a half a tank of gas and I feel like I have a full tank of gas now that our our teachers I I visited with a pair professional today who works in the secondary building and
she said I felt like about halfway through the year the E program lost Steam and then it was like something happened in the spring and I said yeah we got another staff member that's when that second e teacher came on board up here and we could kind of more appropriately manage the case loads and
I think we're really good to hit that we had a record setting number of e students joining us in kre next year so that was what um prompted the additional ask for another FTE as we look ahead to next steps so
even though we have like these really great numbers and ratios that is not the numbers are not all that kind of measure our success we are now diving into appropriate English language development instruction uh this is an example of an
elementary model I'm I'm a walker and talker so if a student has an English language proficiency level of excuse me a two these are all the El teacher access points they should be getting throughout the DAT and we for the most
part are hitting this in our elementary level this is the secondary instruction model we have a lot of students right now who are sitting at twos and threes who have not had regular access to a el teacher before what we're hoping is this
year uh coming up next year in the high school every English learner student will have a class with an El teacher daily we're going to finally be meeting these time expectations and what we hope that does is propel them towards exiting give them appropriate just how we study
for MCAS and get our students to have time to practice practice that on the computer and have appropriate review of content before they take that test we haven't been able to do that for the access test because they haven't had a class with an Neil teacher so that's finally going to happen this
year where we struggle still is these sheltered uh environments at the high school level maybe you have a new to Country student they have no English they come into the level one um best practice is to make sure that in that science class like we talked about
there's an El sure par to support um we still are a little low staff to provide that but every student will be getting an English language development class next year at the 512 level this is a huge Victory uh for us so thank you for always putting this at the Forefront so
that we will be able to deliver that for our students so that's big news for next year I'll go back to this next steps we're still looking at is that spend and yeld collaboration for best identification practices um we want to
make sure that the student doesn't get to fifth sixth and seventh grade and we haven't evaluated them for special education if that was a concern just because maybe they're still learning English we want to make sure that we have better practices in those
spaces uh we continue to search for funding options in the future I know that this has been something close to my heart that if there were ever were an opportunity to employ a cultural liaison um that there are a lot of different departments that could benefit for that so that's one of my missions keep
looking for that a funding option for a cultural Aon integration of ELD standards our content Area Teachers did work on the ELD standards 12 through kindergarten this year uh every teacher who has a language Learner in their classroom is responsible for ELD
standards um so that was great that we got that in front of our certified staff this year and some of these other things are last measurable and they're more environmental how do we help our teachers feel comfortable using native languages in their classroom uh how do
we make sure that we're providing translated parent events if we think about Appleton Elementary being uh 44 to 48% language Learners are having parents with limited English proficiency how many parent vs are we providing in Native languages so you can see when we
start to look at all these facets lots lots of good work to get after I want leave on some high notes and then be quiet and and give room for questions a big program progress through the 23 24
school year has been our Community Partnerships um it is really challenging for a teacher when they have a student in their classroom who maybe has a health need or a hearing need or a food stability need um and we have worked
tirelessly as a district as indiv idual staff to make Partnerships with Community organizations to help make sure these needs are met one of them includes Appleton area health and uh Appleton they have helped us provide uh free physicals for students
participating in athletics and uh they are going to help us sponsor an event to help families get their children registered for health insurance who uh and provide an related evening so have translators on site other Partnerships
that I'm excited to share um through Community Education and adult basic education in Appleton we're now providing adult English classes so this is huge when we talk about addressing literacy in English for our multile parents uh when we look back on
the year and look at the success of our volleyball program that was a lighthouse initiative in many ways and and congratulations to the boys they were almost undefeated in in every um aspect and we had great parent volunteerism
help make that happen if I look at the cross Department collaboration of the Moana Multicultural food tasting event that happened with theater and music and the diversity Club at the high school I left behind that my
there but I'm going to show you some PR um the Department of Education reached out to me because we have the largest amount of Migrant Asian students in the state of Minnesota with the publisher of green card youth voices they publish immigrant youth stories around the state
of Minnesota and they are going to come to laca parl and work with our students this year um so that just got lined up in may they will come in around January or February to start that interview process um through this connection
OA s excuse me OA Sal of Tata Productions which is an LA based Performing Arts company is going to come to my this year and work with our Performing Arts students to put on um micronesian based Community
Theater and then finally to address language proficiency and meeting the language needs of our parents um Rick and Marine and I got to meet with University of Minnesota Morris uh during the school year this year because they are priting a community
translator training program a lot of our translators who work within our school system haven't had access or are maybe are not set up to succeed in a like a certified translator program and the way
that other school-based translators might be and so University of L moris has created a TR program for translators like these and part of the 25 26 language access plan requirements are to
make sure that our trans lenders are trained in best practices and ethics and University of Minnesota moris would like the pilot that would left Carl Valley it's a a translative program called Tero and so I've been a tax with them this Summer to line that up for next school
year so those are all of the when you look at language as an asset those are all the opportunities and and lious kind of things that have been coming our way any questions thank you much for your
support I do have just com and uh I'm so thankful the board has supported um so many things that we're doing in this area but I also just needs
to talk about the difference that knowledgeable passion makes and also what continuity of quality staff what difference it can make and you've led the charge on all those things and I mean we've gone from
one or two people to nine people five teachers or will be for next year and you had your hand in all of that and I think we're all grateful especially with our the dynamic and the emerging
population that we're in a situation we we weren't in before you got here or started this so you're very much need to be acknowledged as a strength and I know the board's talked about it individually for but I think publicly uh you have a
wonderful staff that you're working with I know and you're quick to give credit to all of them but uh your leadership shouldn't go doesn't go unnoticed and thank you for that thank you I I just I feel so proud to be an eagle and I
couldn't do it though without the momentum and support of everybody who's here so we should we should be so proud we're absolutely doing what's best for our students I have a question because I heard that it was true yeah go is is the the boy isn't saying the national anthem
are they saying I'm so glad number eight of great things our men's roomp uh which is uh it varies four to five micronesian male students um are singing at the Twins game on Sunday July 21st oh first
okay uh they'll sing during the seventh in I believe God Bless America well will someone um like taking a bus down okay I just haven't seen anything I this on Facebook or anything I'll follow abolutely
thanks moving on to 15.0 school next is quotes to bid so we'll start with milk only one from C clay Fargo fuel at Theon bus garage
site one from uh finally through this one Fu bid for the Madison sit one uh 17.0 was to review and adapt the whole school policies that have just orions
review of those policies anything to highlight shanon basically numbers you know like stat nothing what we had to have in there post 18.0 is the resolution establishing
the dates for filing appat for candidacy uh so this year Tuesday November 5th is the general election we have districts 3 four and six for foure
terms um for this next elections um so we're setting the date is July 30th and it will close on August 13th 2024 2 Frid 5:00
19 is the 2024 25 for mhip State High School 20 is the monthly building lead reports need anything to highlight uh summ success is going very well so I can
I can attest to that and yeah we had to make a couple of revisions to the title application other than that submitted and things are going well thank you under construction um Adam kind of
included several things in his report so I'd like you to make sure you look at that a lot of stuff is going on at that at the building He also mentioned that the HB process here the project is going well I think they're ahead of schedule
actually do a little more work than they first anticipated they'd be able to and uh we're very excited about that and then the facilities Improvement project you were at the special meeting we had to award the bids last week and so
you'll start to hear more and more on that now I'll be the person of record in terms of being the goal between for the board and contegrity until June 30th and then starting July 1 Scott
Alena will be but all any change orders or any uh any decisions that the Board needs to be engaged with uh we set that up Scott and I will be talking about that so he goes back to at least the
committee and then possibly the whole board depending on change order what the issue might be but those projects will start to get underway here pretty soon and then finally I I've taken the time to write a brief thank you I wish Danny
could be here because I would say to him it's as brief as I can get a guy that has teased me nonstop about being AB nausey my gu but I do
want to thank you um I feel I very proud of all that's been accomplished and um when Brenda and I or other people sit down we often reflect uh Lisa um Everybody in the room really I
can say that the kind of stuff that hope shared has really gone on in several different Arenas and that's only because of your support of you know my willingness to encourage people and they've done a lot of the work and
youve made it all happen because uh I think you let administrators administr and you guys really focused on policy and and Global or high level decisions and the result of that has been pretty good for our
school district so I thank you for choosing me in the beginning I feel blessed to have been here for three years I feel like we've got a really Dynamic absolutely wonderful uh new superintendent coming and I appreciate uh the opportunity to
work with you so this will be my last word for now they moved me closer to the door last time we were in there and now we're out here CU they told us it would be a sweat box in the media center
tonight I also they I see a saying there and I also want to thank the media because I think you've been a very fair and uh very wholesome in terms of the courage you given the district and I I know we all appreciate that but
superintendent especially appreciated of that well thank you Rick it's been a pleasure working with you the past few years thank you so that's it for me than
so thank you rck for all of the work that you done uh you came in as an you said I don't work in the I'm full ad it and I think we got
that point to Prett quick this was to be in um and that is greatly appreciated by by myself and sure the rest uh as well um he came to us at a pretty tough time we had some uh financial difficulties we
had a construction project that was off the rails through tremendous hard work a lot of hours take your wife scar to death I'm be
home oh my God can't thank you all right was that anything else for