there's going here I just my finger on it oh really all right I got 7 call order board members pres this evening we have new superintendent it's got joining us
tonight so welcome board Scott welcome to your first uh really exciting board meeting um we've got a couple of changes to the
agenda like on the consent agenda so Personnel editions Johnny to business 33 FTE for next school year and then just Chang to Fisher High
School Middle School is is that a Caitlyn fiser she'll be an additional she's the fifth e teacher Middle School any other additions for the agenda
cor then I'll se a motion to approve with those two Corrections by Danny second second further discussion on the agenda he none all those in favor I I oppos motion carries 5.0 is the approval
of the minutes SCH meeting changes addition subtractions Corrections [Applause] that now I'll take motion to approve as presented by Shannon second second by
Eric any further discussion he none all those in favor I oppos motion car 6.0 is the uh gifts and grants uh for this this
evening Prett ones there thank you to the Family Foundation and also the sou initiative support motion to approve
discussion on the GI he none all those in favor 7.0 is the indoor air quality improvement project change order number two I can speak that one so this was
um my understanding is that while Rick was still here and um I don't know how many members were part of the conversation but the decision was made that we're replacing the seeding tiles already we a lot of the tracks and stuff
my understanding is were Rusty and things like that so the decision was made to um include the replacement of the tracks along with the ceiling tiles and then um that was originally
estimated um the quote they had and there was 224 you can see they're an exhibit two kind of halfway down the the estimated would be 224,000 [Music] approval of the change order would be giving them consent to move forward with
replacing those those uh rails or tracks along with the tiles how are we coming within stand within the budget we set start at 27,000 estimat the acts
have at least that much um I'm unaware of any other um overruns or changing clost behind this one we met last week um on the interior work and there were there was nothing shared at that point that there's been any changes or so that
roughly leaves us 30,000 left 30 approving this change order what happened to that electrical we to do an electrical change order which must be the first change order yeah you remember that one how much that one
was um it's um I believe it's right there that 224 that was the electrical one I believe so yeah I don't I have another spreadsheet I don't have it with me but I would assume that's what that is previous
authorized change orders you see the 24 the second line on that they have a pretty healthy contingency too that's that's in um W that's in their PL so just as long as we're staying yeah I
mean contingency or no contingency we told this is how much I just don't want to okay so it's admin's recommendation to approve that yes to approve the 180 yeah yes
yeah I'll make a motion as long as we're confident that we stand within the limit I'm had a problem but I'll second second shann any further [Music] discussion so this is the new stuff
here this was new in did the back in the 90s y a young man back when you were a young my understanding um talking to Rick and stuff is that that was that the feeling was we put all the new ceiling
tiles in and the tracks are aren't matching it's going to still look old so um and I met with Pete from contegrity today and he he reinforced that if if we have the money to do it he feels that would be a worthwhile use of
it discussion none in favor 8.0 is the consent agenda again there those two changes with Johnny motion by Eric second second by Shannon any discussion on the consent
he none all those in favor I post 9.0 is the monthly financials um not too much for you um the um annual audit we're in the preliminary stages of that um the um
expectation right now excuse me is that it will be 100% remote so that is what they're planning at this point in time the um this this week we have our um semiannual um Bond payments so those
will be on the 25th of this of this week we do them twice a year July and February so um jues is always interest only so those um checks will be or wires will be sent out this week and you'll see them on your manual check Run next
month um the we're in the initial stages of the levy also that is something that um gears up towards the end of July and then into August we submit our data to the state of Minnesota and then they produce their um uh Levy report based
off the statute on that first week generally of September and then you'll see it on the board agenda for a preliminary look at the September board meeting um the uh the first item of our of our um
Levy work um is actually on the agenda tonight that's at ltfm so um that's one of the first things that is on the list to do on our things that we must submit to the state for our Levy so that's all I've got questions
questions thank you very uh 10.0 is the bills and claims for the month so I'll make a motion for to approve July 2024 board bills of 9, 57445 the manual checks for June of
18558 74 and July construction bills of 3,134 68532 for a total of 3,598
4851 second by Eric any discussion ons car none all those in favor post carries 11.0 is the 2425 School Meal prices and the free meals so free meals
have breakfast and lunch they've been extended 2425 school year there regardless of the application of household will get uh free meals for breakfast and lunch
you see adult breakfast adult lunch second uh student meals and extra milk the only change is the adult breakfast make motion ER further
discussion he none all those in favor I uh 20242 activity fees event admission participation what was last year's there was no change no change
and are we doing like last year too where the kids get free anybody know I can find up for I would assume if that's what it was last year because I don't think he made any big changes but I can find out we still have it in here
five do we want to continue the free and then we'll just amend it here and yes okay so if someone wants to make a motion with uh the activity G permissions for students be free and not $5 that I'll make a motion of that CH
motion by second any further discussion on activity car none all those in favor iOS carries so leis can you get that and I think that pris was for
opposing guest that come here okay you know cuz we did make that $5 for them yeah I'll put that in the minutes so kind of all right 13 is the ltfm
that's alluded to earlier SC so ahead well and and board members you're probably used to this from past years but um we're required to submit a a plan going out 10 years for our use of
ltfm and that's what is in the exhibits when you look at those um then I can let Brenda speak in more detail um yeah once the um board approves this and then the commissioner of mde approves it then um they will
include it into our Levy um that's the process they require before that actually put it into our Levy and then um so we have our um um uh documents that you see on page 37 through 40 the first three pages are
Revenue um 37 38 39 um putting in there basically the state statutory rate which is $380 a people unit um all of the numbers are estimates but um the 2425 column represents what we have in the budget for this school year and then
each year thereafter is an estimate um page 40 is the expenditure side that's just a one pager and again that includes um all ltfm um type expenditures so it would be deferred maintenance health and safety and then our bond projects that
um were a special approval by the board and that's included in there as well um yeah and and it's due um July 31st um we get uh the resolution from the board these two documents that you see in your Revenue packet and then an assurance
that is signed by um superintendent lka and then we send that in and then that starts the process for them to put it into our Lo document so the ltfm is the amount of money that we receive every year now that's the certain percentage that we
take out to pay a portion of our bonds when we redid all of our infrastructure correct yes yes and then we have just what little bit left whatever remaining do this yep it's about 220,000 is what we um pay out approximately varies a
little bit each year for the bond payment and then the rest um we are able to use for deferred maintenance and it ends up being 100 115 120 some years depending on our enrollment enhance why we've had the
discussion previously about doing other exactly yes to that point I think we should continue that investigation as to how create that account we can put maintenance money into y
um not have to bond for $40 million 20 years pay as we go there right and does it have to be strictly maintenance money it could be go back as long as the colors match right and I'm I'm terming it differently because I
understand it as long as the colors of monies are able to be used we can move it if we have grow back in one area to make sure we can build that maintenance right correct the um the stuff the funding that's that's um triggered by
this right here ltfm that's of course restricted but we will spend that um first obviously and then and then we'll have our set aside that you're referring to that will be unreserved unobligated in in the regard that it is isn't
restricted by State Statute so you're right if if we set those funds aside with the intent that it would be for you know ltfm types stuff and a different need comes forth that maybe is an operating Capital need and not an ltfm need you could choose to use it in that
fashion so it's it's basically um um discretionary it would be that that piece of that set aside so it's just restricted versus unrestricted correct okay yeah thank you other questions on the ltfm second second by Shannon any
further discussion hear none all those in favor iOS motion carries 14.0 is the resolution relating to the election of school board
members and also calling forth from the uh District general election so this year we have districts three four and six that are up um they have until
a 1 13 August 13th then to get those uh throw in the Hat um and we'll have the the election will be with the regular
general election of the country on Tuesday so then that's districts 3 and six so where do we have to go to he Lisa two bucks the 30th it's the 30th July 30th to August
13th just no I asked her to all right so everyone's in favor of that I'll take a motion call for that make shanon second by any any further
discussion on the election none all those in favor postes 15.0 is the request review and adopt um school policies with minor
revisions so you'll see those policy numbers and then what the uh updates or the revisions were to each one of those policies I'll make ation motion by Shannon any further discussion on F
when is that cell policy supposed to March 25 we are ating some guidance from both the elementary principal Association and the secondary principal assciation they did send something really B out but
nothing details so on that I read that that they want no phones in the classroom during the day I mean that's the law or is that what they we can have that or we can have
something else we just guidance yeah and some schools I was at a conference last week some schools are going like you do not have your phone to school period in school or in classroom um in school like it would go into a locked like
repository type thing and then on your way out you'd have a sop and you'd pick it up you know something similar and I think right now there's probably a little bit of everything on that Spectrum right now as we're waiting more clarity
but so yeah which March was a little bit of a weird time to have that going to effect you think we try to do that and I don't know if it could get bumped at some point down the road but right now March I'm in sign us up I would be as maybe not said that November 5th
right the corner the seniors that are 18 now already you're going to be I suppose that two means their SM watches and everything then that they put that they've put in and I think it kind of depends on how we craft our
policy Marine would you say anything different but yes no I agree yeah it's it's a very it you know it's a very controversial that's what I'm going to say everybody's got an opinion on it
and I can tell you that like I just know from experience in Mila they're moving forward with it this year but it's really taking the policy that they have in place which to my understanding is very similar to what we have here based on the conversation with Scott and in
basically making it if that phone comes out during class and goes away and the student doesn't get it back for the remainder of the day and I thought to it depended on the teacher here
well and that could be the past practice I don't know you and honestly that's kind of how it was in minasa from my experience was that you you had people that were hardcore and following that rule and you had people that didn't and and I think that's going to be the main thing as we move forward that we
articulate clearly and then we all Stand Together on we can't have one class kind of treat it this way and one treat it this way so marine and I will continue to Dialogue on that and the guidance says it comes and communicate with you
guys question Poli none all those in favor 16 is the 2425 yeah he Zach approached me today his um and asked if if he needed to be here there were minor changes he had some
Child Care issues tonight so I told him you wouldn't have to come well you are a nice boss Scott still need a motion separate motion on the activities motion Shon Elementary student
[Music] handbook take a motion on that one Shannon discussion none all those in favor oppos and then middle school high school
student faculty handbooks I'll take a motion on those make motion second second through the discussion on the SCH M School none all those in
favor carries 19 is the monthly building reports Marine anything to highlight um I can say that summer success again went really well um the report is in there it's very similar to what's been done in the past but the
students get students getting on the bus and M and wanting to come to some with success who weren't on register ation so that's how popular it is um I have to give a shout out to the teachers they do a really nice job and the students
genuinely enjoy attending so it's it's a fun experience for me as well um and then also I do want to say I had the opportunity to attend the joint Elementary principal Association and secondary principal Association
conference last week so thank you for allowing me to attend that um listen to some really good speakers and I'll be bringing back some really good information on qom professional learning communities as well as some different leadership things to the leadership team
when we meet probably in early August I would guess but um it was a very rejuvenating experience I haven't been to a conference since 2019 so it was nice to be able to go and be amongst other professionals so thank you other
than that I don't have too much else SC um I mine is on a separate sheet so if you want to follow that the um the main things I wanted to give were some construction updates we talked about some of them already but um just reiterating that with the indoor people
last week on the HVAC project their indications were that this is all on schedule um they're planning to test and balance the the air during the first week in August is there plan and then as work is finished the cleanup crew is going to follow and they're going to
kind of move west to east across the building and then Adam and his crew can come in right behind and get things ready for the start of the school year um we had a meeting again this morning as well and I talked with Pete from um from the management company and
they're they're still contegrity is still trying to get the permits approved from the Department of Labor for the tennis courts and they they can't start work on that till that happens it sounds like they're in the queue with everybody else's um he's going to reach back out to them again to try to get that um
squared away because the Hope was to get that um that project started here as soon as possible and have that happen during the summer um and then the track resurfacing there were just a few things that I wanted to make the group aware of I called a few of you just to bring you
into the loop um um the construction committee but over the weekend there was a little bit of um confusion Fusion Communication Breakdown there had been um it had been floated out there a couple times that that the contractors
wanted to start the um the track project early they felt like they could do that and get it finished before football season started and it went from a question of you know we're looking into it we're going to get back with you to one of the
companies the company that was going to be doing the work reached out over the weekend and said I'm planning to start on Monday but we didn't have all the approvals in place yet for them to do that and that's what I called Corey and some of the um the other board members who are on that
committee um and my direction to them at that point is we're not going to tear into anything until we feel like we're confident we can finish it and so we had scheduled a meeting for this morning had that contractor come in what it basically came down to was a an issue of
um they have to report to the management company what style of aggregate they're going to use and everything and and one of the percentages in there wasn't wasn't what it had to be and it was listed differently in two different areas so was kind of contradicting itself and so um they uh wal had kicked
it back and said it it it wasn't going to meet mustard so we had a dialogue about that here this morning um Pete with us all present called um over to Bolton make to determine what was going to have to happen if that was to get approved in
time for this to take place and he just said if you can change that one thing we're good to go and then I had a long conversation with Pete afterwards in my office just about do you think that this is something we should do this is originally slated for next year we don't
have to do it this year and I'm I'm asking for the board's guidance on this as well um but talking with Pete his take was that if we can get that approval in place that he thinks it's worthwhile to start it and I listed some
of the reasons um whether can be a factor this fall and it could also be a factor in the spring so if we wait till spring and we get a lot of rain in the spring it could be track season where we don't get to have some of our track meets if we don't get it done in time um the other piece is they are planning to
use the reclaim material from the track in the foundation for the tennis courts and so they wanted to be able to claim that and pil it next to the tennis court project so it's go when that happens um if they if they can't do that then it's going to be they're going to
have to basically gather the the aggregate from somewhere else or the the the foundation and then once the pavement is in um the pavement part not necessarily the top surface but once they get that pavement part in their feeling was that the within 24 hours it can be walked
across and just can't be driving on it and things but it wouldn't there' be nothing to keep the lawn mow from going in and out and the the athletes from being on the field and off the field and stuff um that's his recommendation and I want to be completely honest I'm I'm
coming into this project you know right in the middle of it and the best that I can understand what he's saying makes sense um but I I can't predict the weather either and we could get 3 weeks straight rain like we've had in the past
or could we could get all that in the spring and so we don't really know and uh I guess I would would kind of like to get some of the board's guidance on that as well is is the reason why they can't do it next summer because they have to reuse it for
the tennis courts otherwise why would't they just do it in June or whenever track's done so the way I'm understanding it is that when the project was bid the vendor or the the
company had already connected with others involved to determine if that would be available that that under layer could that that could be recycled and he was under the impression that it could so when he bid it we bid it accordingly and so um it
would be about $3,000 ballpark cost if they have to go and have it trucked in from somewhere else I guess I'm more in favor of going at the fall but this year I mean spring we more likely with the amount of snow potentially coming and after our last
winter and then just knowing what our Springs generally are it makes sense that you know not on wood right we don't predict the weather but the fall would be a better bet sure that that would be that was kind of where he was at
on from coner but then we can't drive on it so then like the homecoming floats and all that stuff that drive around prior to the homecoming football game and that there'll be no vehicles on it they usually drive on the track for that so
that probably I'm guessing you're right that wouldn't be able to happen not that it's a big deal but I'm just saying that that's one thing we have to watch open and there would be I should mention to we've talked at length about this when they get that part paved and then they said even if they get the like the
the concrete down but they can't put that top layer on they still would be that far ahead going into next spring where they'd already have that down and it would just be a matter of getting the aggregate put on top um but they said that there would be basically around
both the inner and the outer rim about a 2 to 4ot rough spot of where the grass has been torn up because they're going to have to do that to get a level and ready to go and so that could be something that's still that way when football games are played but they felt
like for what it's worth the the contractors feel really confident they could have it you know ready to go to where at least you could play football games and have no issues by mid um August and then I did have Zach at this meeting as well and Zach looked at it
the only thing that he his only input was I would just have to move one like a ninth grade football game or JB game or something to a different location um but he said if they could stay on their their schedule that that would be the only
but that doesn't help us if they don't get it finished this far then it doesn't help us for Sprint it well I I think what they're saying is if they were able to get I think their goal would be to do the entire thing and
they feel like they can but if for some reason worst case scenario they couldn't get that that top layer put on they just got the concrete underneath that much of it would be done all the Earth moving and the and the egg or not the the under layer would have been saved for the next
project so it would save them some time in the spring all they have to do that is just put the track on they just put the track on we can do that without delaying our track events you know what I'm saying because if we leave it as is until it's scheduled for next year we're pretty well good right we have track
meets yeah we can have track meets if we go with it this fall they don't get that top layer on there there's the potential not only of the rain yeah right but then now our track ain't complete and we're still Lo but if they're I would imagine
too though if they if the weather's bad enough that they can't put that track on or not have track you're probably canceling track mes or postponing them till later and because we host two track meets Junior it is the early one right first one
Junior High second one I think the one that's been added but historically we've only had one and it's always been can we haven't holed one and last year we finally I think holed two but probably the five six years before that we
didn't should proceed yeah my only concern and this is what I voed earlier today is it doesn't interfere with football with the athletes getting back and forth our lawnmowers ET painting equipment all
that it's there's no obstruction to that so I think if this team can give us some assurances that we have at least a 10t wide or 12T wide entrance somewhere even if it's mass chaos out there because of rain
what not we still have that ability then I'm well then I concur with your with your assessment okay so am I hearing we can handle we can handle a little bit of I eyes sore of you know things aren't
fully grown back and stuff that we can't have you know we can't have the thing not get finished yeah but we need to be able to maintain our field so we get the M out there we're not like well I couldn't M for 3 weeks cuz we couldn't get the
mower across the big ditch to do for the the track we have to have some to get into that field I I will um make make a call to make sure that he's aware of that everybody some concurrence I would I mean even if they can just get that
cement done I mean said it's you're way ahead of allall game what what time in in next year was that slated to be torn up do you guys remember were they going to wait till the whole season was over and then okay
else um well and then uh just you know obviously there's the the board Workshop that we're going to do here on the 5th um and just a quick update on um ESS to earn sick and safe time I don't know how much Rick talked about that at the end
of last year but the there have been tweaks to the the legislation around that and it's be it's basically muddy and there's not a lot of really hard guidance on what to do and so all districts us included we're we're
talking to each other we're talking to lawyers we're talking to try to get to a place of shared understanding of what this means and so I I reached out to Derby to um get him and his team back together here either later this week or early next week to to revisit that and
then there's hopefully going to be more coming from the state on that but I just wanted you to know that that's still in the works and I'll keep you updated and then is kind of a cool thing to be aware of H Schmid um has done a fantastic job I think I shared with you in a previous
weekly report that she'd been doing some things to get our interpreters trained which I think is a really good idea um in ethics and confidentiality and stuff but then she's also just recently been working on a a healthc Care Connection event for August 7th that's going to basically allow it'll be at appon myin
elementary and it'll allow kids to come um and they'll be interpreters um present and kidss can come and get free um you know basically Health physicals sports physicals for the the sporting year and also if they need help getting set up with their you know insurance for
their kids medical things like that they'll have people to help with that so thought that that was real worthy so how do we get the news out to the Chuck E migran Chucky speaking populace like with this just I mean do we think they
read the newspaper or so there's a dedicated Facebook page face Facebook is a very like powerful communication tool for that community so there's a an actual Facebook page that things will get posted on and this is also going to be offered to
everyone we have a lot of lowincome families as well who will this will be an option for but to your question um there there is that that flyer that I shared with you I didn't give you the the ches version but there is one as well that is being distributed out to
yeah do you know I'm sorry do you know how she's Distributing it out or where she's really the Facebook page and then also the churches are very instrumentally communicating things and you you tell a couple Paras yeah I mean Cory know need tell
one the information spread so okay appreciate it and you know the fact that it's at the elementary school is huge as well so oh work out nice all right anything else
fav She carries your thank you everyone