We'll call the regular school board meeting to order. All board members are present this evening. Joined by our new superintendent Karina Ericson for the first time tonight as well.
Um moving on to 3.0 forum. I don't believe we'll receive anything for public comments tonight. Uh 4.0 is the approval of the agenda. So you'll see an addendum um for the
consent agenda for resignation and hires. So you'll see John Buer and then hires are being called Katie Ste. So that's in addition to what's in previously in the packet for the consent agenda.
Anything else that we need to add change on the hearing? None. I'll take a motion to approve >> by second. >> Second by Shannon. Any discussion on the agenda?
Okay. Hearing none. All those in favor? I >> post motion carries. 5.0 is the approval of the minutes from our previous meeting. Are there any changes? >> [snorts] >> to those minutes.
If not, I'll take a motion to approve by Matt. >> Second, >> second by Shannon. Any discussion on minutes? Hearing none. All those in favor? Carries. 6.0 is the gifts, donations, and grants
for the month. You'll see those listed there. Big thank you to those uh donators for this month, particularly grant and foundation. A motion to approve
by Scott, second by Kent. Any discussion on hearing? None. All those in favor? >> Oppos? All right. 7.0 on the consent agenda again with your addendum next to you
there. If there are no changes that I'll take a motion to approve by Scott >> second by Shannon. Any further discussion hearing? None. All those in favor
8.0 know is the monthly financials. Drew, take it away. >> Um, so yeah, flipping through the reports that we have this month, we have the investment report. Um, no significant changes here. Nothing
really to note. Um, a lot of water payroll files that go out at the end of June as part of contract payoffs, but it's all part of the budget. This is just kind of a snapshot of our investments as of the end of
June. Um most recent statement dates and reconciled balances that we have. Uh moving on to the next page. Um so this is new um that I thought might be beneficial for us to kind of review each
month is the revenue report. Um this is kind of just real high level um fund summaries um uh in in kind of total here. So a lot of the
receipts or we've received everything throughout the course of the year. Um there's a lot of this is where uh I'm kind of putting in the extra hours to work on the closeouts for the year. So receivable entries that come in to uh
reflect revenues that we need to recognize but haven't received yet at the end of the year. So um in in total if you look at like the transportation fund has 0% collection that's all collected within the general fund and then it gets reclassed back to the
transportation fund at the end of the year. Um so nothing really um to stand out here. There's a handful of uh closeout entries and um pieces of the the financial year end closeout that has
to uh go into kind of complete the the piece of the puzzle here on the revenues as of the end of the year. Um, but I thought this would be something good to just add to our packets that we review each month so you guys can kind of just be aware um of where we sit in
accordance with the budget. >> We talked about it. Yeah. >> Sorry. Um, just one thing I think or question for you on this. Would it be would we be able to put what we would expect the budget to be during that
month or the revenue? So let's say you know the general fund is at 99 here but let's say in December we expect it to be at 20% in the you know where we anticipate those funds coming in. >> So um
kind of theoretically it would work to just say okay we're at we're in December we're halfway through the year where we should expect to have 50% collections for the year. Um,
it's a good question. I I'll I'll uh try and add a little bit more info here to kind of be able to compare where we've sat >> as of like certain month ends in in uh like the pre in previous years if that
makes sense to say like >> is there is there a predictable timeline that says you know historically we get fun stuff right transportation funds come in November >> and community comes this and this kind of along those lines.
>> Yeah. >> So, if we get to December and the community ed money is not in >> Yeah. >> then we could say where's the community money type of money or something like that. >> Is it is that is it predictable to do that or different from year to year
>> like it might vary a little bit? But if you look down below uh where the money comes from, state aid is the vast majority state aid and then uh local levy is the vast majority of it. So any kind of like
um payments that might kind of fluctuate from year to year or not be budgeted from year to year would be something like that that that would kind of stand out if if um we had like a look back
comparison compared to um previous year. that all um >> and I'm going to complicate that I'm going to complicate that by saying that on the expenditure side too, right? Because some of this stuff >> we sit there and don't spend it for 90% of the year and then it's a big chunk at
the end or it's all spent at the beginning and >> you know just so that when people see this they they don't think oh well you know student activity we've got a whole bunch of money left but we what they don't know is that we're going to pay out x amount here. >> Yes.
>> Yeah. So, yeah, that's that's a good point. I'll um I'll make some adjustments to this for for next month and uh maybe I'll see if I can send it over and see if it makes sense to you guys or if it uh accomplishes what
you're kind of looking for uh in advance. Um but long story short, revenues there will be as part of the year end close out a lot of uh entries that still need to be made to kind of reflect uh
receivables before the audit comes in. Um moving on to the expenditures. Um, we bills still continue to trickle in if if it's dated pre or before June 30th, gets booked back to FY26, which is what these
figures are as of. Um, so this will be something that in general is going to continue to trickle out over the next few weeks. Um, but it'll kind of slow down over time. Long story short, there's we're sitting in a in a good
position with um all the funds. The one thing that I would notice, transportation fund looks like in really bad shape with $266 in revenue and we're over by uh 85 grand in expenditures, but
there's uh chargebacks that need to be done for transportation over the years. So, football takes uh bus it gets charged to transportation and at the end of the year we have to do all sorts of analysis and charge back
to the general fund for some of those costs. So in in from from the financial aspect everything is well within budgeted figures. Um it's just part of the year
end close out that'll uh do a little bit of calculations between funds >> and and don't feel like you have to do that stuff right now when you're doing endear close out get through the end of the year and >> I'll see what I can do.
>> Is there any questions on any of these reports? >> Just just these are outstanding reports. I >> these cop to me and they're easy to read and uh so thank you. There's and this is just this is just a template that I've put together. So if you have any
questions or anything that you think might be beneficial to add, please let me know. That's a great point. So >> outstanding. Thank you. >> Anything else? >> Uh no. Um yeah.
>> Any questions for Drew? Thanks. Uh to 10.0. which is the I guess it's due again long-term facilities maintenance plan. >> Pretty nice.
>> Oh, bills and payments. Sorry. Bills and payments for the month. >> I'll make a motion to approve July 26 board bills for $326,27.86. June 26 manual checks for $284,60.35. July 26 construction bills for
$184,926.94 for a grand total of $795,195.15 and I will Okay, so we got a motion by Scott seconded by Danny. Any questions or discussion on the bills and Okay, hearing none. All those in favor.
Now on to the LCFM um plan. We go through this every year. Um as you know, most of our LTFM money goes to pay off bonds from the big referendum that we have. So um what you'll see on
there is what's uh what's kind of left over. And we do have to approve this uh every year to the state. Any questions on the LCF take a motion to approve by Scott
by Kent. Any further discussion hearing? None. All those in favor? 11.0 is the cardiac emergency response plan. Are there anything to point out on this plan? >> Um the only thing that you should know
is I believe it's on page five. We will always have this page with staff members. They're changing positions and in buildings. So we will be putting different people like at the men building like Samantha will be come up to the high school in um place for Mr.
lawyer. Um, so there'll be different people going in those slots and then we'll have to get them all CPR certified the ones that are not certified at this point. >> Any questions for the replace, right? >> Yeah.
>> The shops are all Yep. So, I check those monthly through the school. Um, I know we need some pads in October for the pediatric pads are replaced in October and those are replaced every two years and then batteries get replaced when they replace
the adult pads. So, if you walk around the building and you look at the machines, you will actually get see on the pads when the expiration date is on them. And if they have a green check mark on them, that means they're good to go. So, they're checked. Um, we pay for a system to check those so that I report
to um and then they keep um our CPR like my CPR license has to be in effect to have those machines in this building or all our buildings. So, >> do we do we have any out at the softball fields and stuff like that?
>> Yep. So, they they move with the coaches. So, like when it's softball season, they're out there. When it's football season or track, there's one that's out there for track and football. and it comes in in the winter so I wouldn't store it outside. And the same thing with softball. It goes out when the softball season starts and it's
always in the concession stand. >> So is there one for baseball? >> We like out in Madison or I'm not that wouldn't be my that would be Madison. >> So be a facility that's doing it. >> Yep. And so same with applicant that
would not have anything to do with me. I I'm just thinking like community wreck where you don't have access to the concession stand. Right. >> Right. >> Do we need to do something different for those types of events?
>> So, all I can speak for is like Apple, if they're having stuff in the Apple building, they would go to the one in the Apple building like when they have their community stuff there. And I would guess if they're having any community right outside the building for Madison. I can't speak for the softball
or that field. I can't speak for that where there's even kept over at in Madison. >> Well, I guess I'm talking about even out here, right? But the softball fields when they have community games, >> right? So, that one was still in there. I think Scott just brought it back to my office.
>> But the concession stand is locked. >> Yeah. >> Keep your coaches and training be a good sorry kind of side thing but that >> is it something that's required so like if baseball either whether it's an or
Madison is it required to have something there under the Minnesota State High School League rules or not? >> I most of them I'm pretty sure Madison has one. I'm not sure about Apple because I know when Bart was um still
working for the school he talked to me how to get one and I was helping him with that. So, I know BART had been looking into it >> and they may have one. I was in the session. I didn't pay attention when I was in there. I'm just curious. >> I don't know. I know there's lots of churches that have them just because
>> I'm not sure. The goal is to within three minutes. >> So we do have four extra AE machines that are given to coaches. So like but like stays out here. The football one stays out there. But if they wanted to take it to an away game,
they could take the one from the football field and then bring it back. The coach could, >> but most of the time they don't because they're where they're going. question to approve second discussion.
All those in favor uh 12.0 is a resolution relating to the election of school board members and calling the school district general election. So this year we got district 1, two, and five. Uh it's going to be held the third
day the 3rd of November 26. Um the deadline is tomorrow, right? >> That's five o'clock. So you're interested in signing up. Tomorrow is the last day
and then we did the polling places earlier in the year. So let's take a motion to approvection. Motion by Ken. >> Second by Shannon. Any further discussion?
Hearing none. All those in favor? >> I post carries. 13.0 is the prairie head start collaborative agreement. It's exhibit 22. I don't know if you went through all
this, but anything to anything changed since the last time? >> Nothing really changed. I did talk to Drew and Zack about um pieces of it that I was had some questions about. Um we kept the $200,000
the same. That was one of their questions um in the conversations they had this year. So that he specifically looked at everything else pretty much the same question. Second,
any further discussion? None. All those in favor. 14.0 is the 2627 activity fees and events uh schedule. I believe there's no changes to this year
as far as fees for being in the activity and um entry to such events. >> I think the only thing that went up was the adult ticket price went up to eight.
>> Is that what it was before? I thought Zach said he raised that. >> Is it okay? >> Only question I have on it is the activity fast is that there are some things at the theater that the past did not cover.
I'm wondering why >> such as I think prom being one of them >> not prom but I think it was one of the musicals or one of the theater productions you didn't pay out of pocket but I'm just wondering why considering it's
still part of our participation fee because if we're going to star >> no it just says for like if you get an event pass it just says passes would be accepted by Dawson Boy Cooperative. It doesn't say anything about
um anything else, musicals or anything like that, but it does say like activity geek admissions covers your varsity events, theater productions, and junior high tournaments. I don't know if we could look into that somehow. I'm just curious because I've
had a few people ask like about pass. Why doesn't that cover that? I understand prom because that was turned back over to prom. I wonder I don't know this for sure, but I wonder if it has anything to do with the cost of like set
and costumes and all that stuff going directly back going directly back in to help that. I don't I don't know what that budget is. I guess for for the musical or drama >> I don't know if they have like a student
activity account too like softball >> everybody else. >> Yeah. >> I'm not sure what they have but that that would be the only I can think of is that fund to help pay for that conversation.
figure out why. >> Yeah, I just want to know why. >> If it's for that reason, that's fine. >> Did they participate like regional or higher level competitions because sometimes like you get to the state level? >> Yeah, it's always
hold. Yeah. >> Yeah. That all that I get, >> but >> we're just doing a play. >> Yeah. >> Question for D on the Chromebook fees. The second broke screen. Is that what
does it actually cost us? >> Well, right now I probably have 200 screens that I've taken out of old devices. So, they've already been paid for. So, I'm I'm not buying screens anymore at all. It's probably been six years since I've had to buy a screen.
>> Okay. >> So, >> because I I was just wondering like, okay, the first one I get, stuff happens. But yeah, >> the second one, >> yeah, usually when when a broken screen comes in, if there's just a light hairline crack, it's typically an
accident. If it's shattered, busted, it's been dropped, abused, and they typically, if I can get it out of them, that are going to pay probably full price for the screen if it's intentional abuse. >> Okay.
>> So, why don't we charge a fee anymore? How do we find new? Um, it's it's more towards since they're being used for curriculum, it comes really similar to a textbook and you can't charge for textbooks either. So,
it's it's curriculum related. Uh it's kind of gray area. We're trying to don't want to be on the wrong side of the >> Well, when we first charge anybody, we >> there used to be
>> Yeah. used to be a $30 Chrome fee and just trying to move away from the fees for curriculum related stuff that is being >> How many do we have to replace in a year that aren't abused and are end of life? >> Say that again.
>> How many do we end up having to replace in a year that aren't say abused or beaten up at just end of life? So my cycle is you'll get one in fifth grade then it'll last four years and you'll get another one at ninth grade.
So it's you know 120 typically and the price did increase on the replacement costs uh with all the AI memory shortages and stuff like that. So it was $229 and the price I paid for the chromes this year was$ 339.
No. >> Second by Ken. Any further discussion? Okay. Hearing none. All those in favor. oppos.0 is the proposed 262.7 activity student handbook. Zach does point out there that there is
no changes for 267 us by Shannon second by Matt. Any further discussion or questions? Hearing none all those in favor 16.0 was the elementary student faculty
handbooks. Proposed changes are on 24, exhibit 24, I should say. Looks like just language changes or re restating of the language. Is this the one question I had was on
the the absentees? notifying um other agencies due to the number of absentes. Is that something that's typically in here or is that just kind of at the discretion
is typ seven days excuse absences. It's a matter of if you catch it, you know, at that particular point. So, right around that time and we're having letters sent out at least in our building at days 5, 8, and 10 to the
best of our ability. Sometimes it off a little bit, but we really try to have three lines of communication before before we get into >> and that's those letters are going to parents versus >> correct >> social workers or things.
>> Correct. until we get to a point where we say, "Hey, we're we're on the cusp of truency here." And that's where we start working with the at that point something I mean it says report to social services
where that would be the hard is that You know, I guess my response to that is fair or unfair, there's probably some some trends that that we've already had conversations with with people over the years. So I think that those
conversations are likely similar conversations here each year and people tend to know where those lines are and my experience has been the communication that early communication is really important. um in hopes to not get to the
tree at some point. Is it too late? >> Probably, you know, but but um not >> does the county do anything with it? >> That's what I was going to say trying to >> like it's there's not a ton of teeth in that side of it. I think the the more
impactful piece is trying to make connections with families, helping them understand the value of them being in school, trying to make that connection as a team and just say, "Hey, do we all want best for your kiddo? Let's do what we need to do to make sure that they're here every day." So, >> and I suppose it it depends too if the
social worker is actively involved with that family, it might it might be beneficial to have a little bit earlier notice than somebody that's >> not active. The other thing that matters is the county. >> They don't they don't respond to
>> well three three counties. >> Yeah. And one is very very good at this. >> I'll leave it at that. >> Is not that.
Okay. Any other questions on elementary faculty handbooks? Second by Shannon. Any further discussion? Hearing none. All those in favor. >> Motion carries. 17 is the 2627 middle school and high school student and
faculty handbooks. anything >> just like policy 524 in there otherwise just very minor name changes um date changes things like that
question take a motion to approve by Scott any further discussion None. All those in favor. 18 is the 2627 crisis management. Um only has updated names and dates
changed. >> Lisa, any questions on crisis management? I'll take a motion by second by any further discussion
none. All those in favor 19 is the monthly building leader reports. So you'll see those um that are attached to the agenda when they're sent out from those. Uh Scott and Marine, anything to updates. >> I have a couple things real quick. First
of all, I I do want to just make a personal acknowledgement of I missed this last month, but I I want to go back 30 days and thank Paul Lowry for um being a great teammate of mine um and a great asset to the district. I also want to thank Shelarland for nine years of
service. >> [clears throat] >> She's been phenomenal and will be missed incredibly by myself and our school as well as Zach Stelter only been here for three years, but uh I think has done a remarkable job and wish them all nothing but the best in their new endeavors, but
wanted to personally thank them at meeting. So um the second thing that I I put a copy of the updated um atrium bids there. It's been kind of a back and forth. It's taking longer than anticipated, but I think we're at a spot
right now where everything that you're interested in at leasing prices for is there. It went up to about $58,000 is the is the total. You'll see images of what they what those nooks and everything would look like should we go
in that direction. Um, one of the questions I asked and just specifically put a line item on there and that would be line item um lines three and four. for logo charges because I didn't know if you would like
to do um any save a little money by not doing some logos on a couple of the tables um or if you wanted logos on each of the tables you can you know we can my understanding is we can change it up. So maybe on a couple of the tables we have the eagle head. On a couple of the
tables it says LQPD with the cloth. You know, whatever you want we can do. The charge is going to be the charge um regardless. But so that is kind of the all the pieces
as of today um at your fingertips there. I know you haven't had much time to look at this. So um All the tables. I didn't put it on the garbage can. Maybe, you know, the circular tables. Looks like the eagle fits on there
nicely. Maybe the longer ones are helping with the claws. It's a long thing about three black tables. So, I did have Ryan Schmidt from FNX Science come out too. Um, just I know
this is, you know, this money is able to come from the the kitchen tons. Um, at one point Scott talked a little bit about uh Mr. Mr. Ler talked a little bit about some signage and stuff like that in there. That would be probably peanuts compared to this,
but you know, it might be$1 to $2,000 of and I'm guessing on that price if you want to do that to spruce that area up a little bit. >> Yeah, like on the walls, know if you wanted to put anything. Maybe we'll maybe we'll be branded enough already with the tables in there, but um I did
have them come out to take some measurements just in case that's something you guys were interested in. >> They are painting, so everything will be white. Um they'll be white and then the there's some beams that go across that some brick beams that are brown right
now. They're going to be painted black. Um, and then we did talk about maybe not this year and just kind of see what you guys' thoughts were were with signage, but it would be an easy addition next year if we wanted to do like a black stripe across the a border
stripe and a red stripe border stripe. Something like that would be a very easy easy thing to do next summer. Depending on where if and where signage was placed, you could make a better decision on where where that would go. >> We have some art students. We have art
back that can paint a mural mural. >> We don't have art anymore. >> We got rid of that. >> So, yeah, that that's not that's not back this year. So, >> um but the uh and then the the vent
painted black. >> Oh, so that'll clean that up a little bit too. >> Scott, you may not only answer, but are these logos inset into the table? >> I think so. I don't think it's something that you can scrape off. That's
Yeah, I believe I believe it's a secure I'll check on that, but I don't >> And did you say the machines were going to be in there or not? >> They're gone. >> Talk about putting TVs here in the concession stand.
>> Talk about putting one in there. >> So, and Dave and I have talked about that. And that's that couch area by the North end I believe is what we were originally thinking >> towards door number five the common doors there.
>> Yeah, >> that little nook is but now the pop machine's out >> well there's the like the clock and speaker on the inside of the atrios thing and put it there so the screen's protected from any balls coming from the commons area
>> inside the atri. But now it could really be on the north or the south end. >> It's going to go right in the right in the middle. >> In the middle. >> Right in the middle. >> Yeah, right in the middle. >> That's on tilt pivot. You could turn it left or right
>> for a little bit of an angle if you wanted. Any other questions on >> I think it would be really nice additional is the same or is that >> flooring is staying the same? I think they're scraping and waxing. They're
trying to get that done so it'll be polished up and >> whatnot. Do you want me to continue to look at signage for as we progress here? And is there a budget that you want to stay with
us? [laughter] >> Maybe that can be to be determined. Ryan said that it wouldn't take long to do it if we had something we wanted to do there. So, We can get furniture in there and then make a decision from there. >> No, I'll just communicate with these
guys and we'll move forward with $58,000 >> anything to highlight. >> Um, no. My board looks really long. It's just a lot of readback information that is a part of policy 621. And I did notice [clears throat] that my
success final report was linked in here, but you can't hit the link when you open it up. So, I just want to thank you all for supporting summer success. Very much of the same this year. Very good program. Students love it. Had four new
teachers this year and it was really fun to get some new blood into the program. So, thanks for that continued support. questions. >> All right, now we're on to the new superintendent speech. >> Oh boy. [laughter]
>> Big boys athletic director. That's what I have down here. So that was that was the big news for uh getting that into place and he was in today working with Zach. um and and so he's energized and ready to go and so we're really excited to have him um his young blood and
energy um moving down to the area and family and that kind of thing. So uh really excited for him and bringing him into the Eagle uh family. So and just a shout out to appreciate all the staff that have answered my questions and
supported my transition here. Um what 27 days in. It's been a busy uh 27 days. So that's all right. I I like busy. It energizes me and keeps me moving forward. So, I appreciate all that. Um Rick Ellingsworth, I've been working with him now. I've met a couple times
with him and that's been heing worth and that's been really helpful um and his wisdom and advice moving forward. So, I'm looking forward to meeting more staff, the teachers when they when they get here in in August and and other community members. So, doing lots of
those kinds of outreaches. So, um it's a small community with big hearts. I wrote down I'm thinking about uh the passing of our par educator at the Apple building and pulling together support for them with the greater Minnesota and our counselors that jumped in and that staff that really um jumped up to help
and I went over to the the community memorial as well. Um it was just well put together and I wrote some thank yous individually to the people that supported that. Um so it was great to see everybody come together. um she will be missed um when it comes to the fall
again. So, we'll have to recognize that as well. Um I enjoyed Madison's Dragonfest and Stinker Days. We stayed uh we were stayed around for those activities and met a lot of different people there. So, that was a fun uh community relationship building opportunity. But, um it just like I
said, it's been a busy month. F fuels my passion to lead the district moving forward into into the school year. So, I'm excited to get um workshop days rolling and we've been working on those as well um moving forward. So, um thank you to everybody here who's in the
audience who's helped me in in that way and um hopefully you're getting the board reports and reviewing them and please reach out with any questions. There's a calendar link in there to meet with you guys individually. So, I look forward to getting those on the
calendar. Thank you for your support and and um guidance on my end. >> Anything you need from us, >> just feedback, u communication, you know, all those kinds of things so you know what I'm doing and any questions you have, please let me know.
>> Most important thing is going to be school lunch when you come back. >> Get ready. >> Yeah. [laughter] >> Well, Bridget has some ideas that she has shared with me that she's putting places here. So excited to see how those turn out. So yeah,
>> to the main course. >> Yeah. And the additional piece and then the deli/fold counter kind of option as well. So >> well, I'm still just thinking about those families with set incomes. You know, it's great to have all these amenities if it costs extra. While some
of these most of our kids probably won't be able to afford such a >> they she has that set up so that it will count towards the free lunches is my understanding. >> Excellent. All right. Anything else for tonight? >> All right. Hearing none, I'll take a motion to
motion. >> A motion by Shannon. Second by Kent. All those in favor? Iose motion carry.