##VIDEO ID:XiOIaoANnPs## okay I have 6:30 on the clock follow meeting to order evening all board members are present uh 3.0 is the open Forum we did not receive any requests to uh the public comments this evening uh 4.0 is the approval of the agenda so I would add one thing under uh the 18 other business um we have discussion and then uh a motion if so desire to um direct um superintendent lka to um go forward with the strategic planning process so that's under 18 anything else for tonight okay hearing none I'll take a motion with that addition motion by Scott second second by Shannon any further discussion he none all those in favor motion carries 5.0 is the approval of the minutes from previous meeting are there any any changes addition subtractions to those minut hearing n I'll take a motion appr to approve as presented I'll make a motion by m second second by Shannon any further discussion on car none all those in favor I post motion carry 6.0 is honors and recognitions for La student council student council sorry student council this time all right we just fining up our snow coordination and now we got the rest of the week with our dress days and very good any questions on that all right thank you all right now on to honors and recognitions for the mon now we have a few to recognize I'd first like to call up bradrick Peterman and S hater so uh brri and Sadi have been chosen as our AAA Award winners from our district um that stands for academics arts and activ activities yes and um Athletics arts andics arts thank you thank you um but so what happens is they are nominated on behalf of our district and and so they are our Representatives that we've nominated on to the state and uh thank you very much for representing our school district so well [Applause] congratulations and then C con so um Callie is our school district's Excel Award winner recognizing students for excellence in Community Education and Leadership and if you look on for all these students if you look in the the exhibits there's a full description of all the things these students did to earn these honors so again C is our representative who is being sent on to the state level and represents our school so thank you very much and [Applause] congratulations and score 30 points please yeah thank you guys um and then we had a number of students I don't know if any of these students are able to be here tonight but um the the following students so for the mbed Melt conference oh there you go so for the mered Melt conference um we had student volunteers who were in our building um some of them from NHS or or other organizations but they basically were plac strategically around the building just to be help to um people because we have 600 people who aren't necessarily familiar with our building and not only do these students do a good job but um I was present around the building and numerous times heard students and actually um heard you specifically more than once reach out to people and just walk up and just say hey can I help you find something is there is there something I can help you with or whatever and we had more comments at the end of it um positive comments about all parts of the conference but a number of comments about the students who were helping to show people around and make sure that that we were showing good Hospitality so for going above and beyond we wanted to recognize the following students and they are listed in your program but U Morgan Hansen um mcka boost um Christian milbrandt Gertie Sig see kinson con uh Malloy hon Elena Coles Addison Rankin brri Peterman Hannah oi uh Ria ianas and Scarlet Trager were the students and and just I just want to say thank you because um one of the things I've said to students before is you know this is your school too um they don't create schools so that superintendent can have a job they create them for you guys but um anytime you our students represent our school the way that you guys did it's a positive thing for all of us so thank you very much I'll get few yours here all right so it isn't so quiet you could do a round of applause too [Applause] that's it for awards ands all right we move on to eight which is a live update with Z yeah hey everybody um don't have anything uh crazy to kind of update you guys on tonight so we'll keep pretty brief um I'll start with activities first uh obviously end of February or early March coming to the end of kind of all of our activities um every single activity we offer will be heading into kind of post G and play come end of this or sorry in February in March um like Mr lus said Awards and recognition kind of the the two AAA awards for Brody and uh STI that was something that uh myself and some other uh employees here at school kind of worked with to nominate those two for those Awards and then same with Cali on her Excel award as well so that was uh something that we've been working on and obviously very proud to nominate those those students that applied for those Awards um spring activities uh working on meeting with our spring coaches and that sort of thing right now going over schedules needs that sort of thing um and then working on schedules for next year so that's kind of a brief rundown on activities um Community Ed uh we're kind of in that transition now from our winter offerings to our uh late winter early spring offerings um had a lot of different kids participate in things this winter uh such as youth basketball traveling basketball youth wrestling um swimming lessons taekwon do things of that nature um adult classes that we offered uh pickle ball adult basketball Taekwondo and swimming as well um preschool ecfd a little update on that so we have set our dates for screenings in applon and Madison for preschool screening this spring uh March 11th it'll be in Appleton and March 13th we'll have that in Madison so that's something that Andrew and I our office has have been working on preparing um kind of going back to those offerings of classes that I about we'll be sending out our spring newsletter on Wednesday um for different offerings for Community Ed um little daycare update for you guys uh so we've been having some successful meetings with our kind of community group in Madison for the daycare uh Mr lka myself uh Miranda Evenson our daycare director as well as some of those other community members that kind of have been in it from the start uh we've met two three times I want to say and kind of just gone over uh what's our plan going to be to uh help secure funding financially for the daycare and um we kind of have a plan in place uh we have secured a um account within the Madison Community Foundation uh where uh businesses area you know leaders people can kind of donate money to that and that can kind of be our um fund to help you know maybe we need a little extra help at the end of the fiscal year with the DAT pa uh we don't necessarily know at this time the amount yet that we will have for the end of this fiscal year uh but we are meeting again on Wednesday with that group to kind of talk about um kind of more that value of what what we expect to be going there so it's update on daycare uh facility use uh last board meeting um you guys recommend or approved $150 incase for facilities Bobs uh pretty much everybody and if not more people have been renewing those so obviously we've been busy with that too and kind of getting those going and letting people use our facilities again so yeah that's kind of all I have for you guys tonight unless we have any questions get back to the basketball games the only thing I'd say is I got quite a few people mention like the different things that you were at in Marshall it was nice to see you there and everything soate that thank you thanks that thanks guys right 9.0 is the resolution to accept the gift donation congrats for the month we thank those individuals and organization their generous donations this month motion okay motion by Shannon second any discussion very none all those in favor iOS carries 10.0 is the consent agenda see those uh resignations on the top there we had appr the seniority list and then the substitute pay rates and then look trying to get rid of the six burn electric scope I think they were going to maybe change those pay rates were't you those these are the old ones that are in there um no we did update them no these are these are the old ones I don't have those didn't have those new numbers okay I'll I'll go back with Su then and verify but she and I did them together so if they didn't make it any here I can get them the next meeting I apologize I thought I thought we had them already in there all right so we'll table The Substitute pay rates but we'll the rest yeah so I have a motion on uh everything except for the substitute payes motion Shannon second seconded by Matt any further discussion hear none all those in favor 11.0 is the mon Financial so each January um we take a little bit deeper look into enrollment you see that in your agenda packet on page 42 and 43 I did print it was a little bit dark in the packet so I did print a colored copy for you it should be in front of you um on the table there um if you want to first look at page 42 um it's the student serve can you find um student serve summary on page 42 um basically that gives you a look at where we've been um where we're at and where we're looking to be um as far as what we know right now um K through 12 is on the far left showing um each grade level um does not include voluntary prek or BC those are part-time kids we do not include them in the total so um don't distort some of those those numbers the totals um first nine columns are final um and these are head count so when you look at the final numbers um for example if a student was here for exactly half the year they would get 8.5 if they're here the entire year they would be a 1.0 um so that's what the final numbers represent the orange column in the middle that is where we were at as of December 31st you see the total K12 um is at 806 that's quite a significant drop from what you've seen the past couple months we had started the year at 832 so we're down about 26 kids as of right now um on the far right those are projections as far as um where given the assumptions of moving each student forward at 100% um giving an estimate out there for kindergarten we're using 60 for next school year 25 26 school year and then um putting out their 57 for each school year thereafter UH 60 potentially is a conservative number but at this point in time um with declining enrollment we really didn't dare um increase that too much more we'll know a little bit more once preschool or once kindergarten round up happens this spring and then of course we won't know for sure until first day of school but we'll have a much better idea after kindergarten Round Up um the bottom you see the totals and and then the next um um row below that shows the change from the prior year so you can see the increases and decreases um looking just at those K through 12 um um class class um totals um we did um estimate for this school year a pretty significant increase you can see here it shows 27 we had um projected back in June that we'd be sitting at about 800 um we're currently at 806 as of December 31st um our budget however um did reflect the increase that we were showing this fall so the budget does reflect 820 um the um any questions on that head come you want to turn it over and the other page so is converting each of those classes each of those grades into people units so of course the 7 through 12 kids um get a little bit higher waiting Factor they're a 1.2 versus a 1.0 um that is reflected in the pupil unit numbers and also the pupil unit numbers reflect our parttime kids our volunteer prek our EC and then also our tuition kids that we do that our residents we get funding for them because we in turn have to pay a tuition bill for those kids um so again columns to the left or final um the orange column in the middle um would be reflective of um the students that we have on the the page 42 and then the columns to the right are projected based on um again those same projected enrollment numbers that we had on page 42 uh the I did for to mentioned the um on grade 12 we did remove one student um in grade 12 to reflect any online Learners or PSO students that you could lose um in those Upper Grade levels but we've only reded it by one any questions basically just to use it for a plan tool it it is really nice to look at the the final numbers and compare it to where we're sitting right now which grades have gained and which grades have lost um but again the The Columns to the right were we will be using for um future planning um of course enrollment is a very um fluctuating number so um this is what we're seeing as of right now and using December 31st numbers but it changes every day um each month so um uh basically our updated but this a good idea what we're we're faced with in the future couple other real quick comments in your agenda packet the um Bill listing the check listings that you seen there look a little bit different than what you've seen in the past we did have an upgrade on our um system and it deactivated some items um unintentionally I believe so we're hoping that that will get fixed in the next upgrade so that we'll have um our normal reports that we'll be able to put in the packet um and you probably know we are in session legislative um session so we will be watching that very closely uh you should be getting some updates I believe from M and some of your other organizations so um please be watching those the last we heard as far as forecasts at the state level is they were they are looking at a shortfall in the future um but right now we're waiting for the February forecast to come out and then that will be what the governor will base his um proposal on so um we're hoping that it looks a little bit better than what H had um the last B which I believe in November that's all I have's questions questions if we may Scott sawatsky I did ask him to attend tonight to talk about the cell phone policy and he's in between when his daughter plays and when she goes back out to play again so I told him if possible we try to do that one while he's here if that's okay all right so we'll move to 15.0 Scott um the on page 56 and 57 you'll you'll notice the um the both the policy wording as well as the handbook wording for the cell phone policy that we've been talking about and there's a lot of similarities in terms of how the how the policy has been for a few different years here some of the changes really are um just the the consequence flowchart if you will for um if students would have infractions on this uh we've had a few different meetings with staff uh primarily 712 staff just to make sure that um whatever we present to you is something that we as a staff are comfortable with being married to for for a long time so um you you know ultimately it's in it's in your hands of course but um this is something that I think as a 712 staff we feel very comfortable with um I think the the plan follows the the survey results that we received back from uh parents primarily from parents and staff um our students feedback was maybe a little bit more skewed in terms of what they would like to see with with cell phones as we've talked about but um yeah if you've had a chance to read through them curious on your thoughts or does instructional time include study halls yeah y yep so basically what this plan would say is our students would be allowed to have their phones at breakfast in the morning and then once they hit advisory all of that is in is instructional time so they can have them at breakfast passing time and lunch any other questions comments question for like from first offense to second offense so the first one says just a staff member so I'm assuming like a teacher corre so is it going to be just out for that class or is that teacher going to keep it for the rest so we've talked a little bit about that in terms of you know how to how to go from there I'll be honest with you I feel like this is very much a classroom management piece and so in in many of our cases I don't think my experience has been cell phones are not an issue in several of our classes um because students know that it's not not acceptable um so the big key here is going to make sure that everybody's following this policy being very um locked into to what the the language says um so the answer would be yes it would be kind of a per per class deal I often hear about some things not always but often we'll hear if if there becomes a habitual deal to students so good thank you yep so just to clarify yep if I were to violate this first off second hour comes I get it back from the teacher to take it the second hour not that day no so so the next if you violate it or the next correct if you violate it that teacher will have it for the remainder of the day you can come get it back at the end of the day you need to bring it back in for the next day so it's it's a 24 plus hour deal if you will which is really what we have right now so what if they refuse to do it um at the bottom there then it's in school suspension um one to three days of in school suspension okay okay any other questions comments I'll take uh any amendments or anything I'll take a motion to approve motion by Shannon I'll second second by Ma any further discuss none all those in favor iOS cares all right thank you Scott welcome thank you okay now back to pain of Bill bills and claims I'll make a motion to approve the January 25 board bill for $24,885 December 24 manual check for $ 47,1 19217 January 25 construction bills for $621,000 total of $99,700 on the bills or claims car none all those in favor N Post motion carries uh 13.0 is the pay Equity report so Scott you want to walk us through that yes the state of Minnesota requires school districts to submit a pay Equity report um every three years and so we're on that third year now where we have to um resubmit that and what happens is um the board is asked to uh review it and um and basically give us permission to go ahead and share it with the state and then the state reviews it if they have any uh requested revisions or anything they can contact us back or they can just let us know that it's accepted and good so this is a every threeyear thing that we have to submit and it just ensures that school districts have equity and pay for all their their employees and whatever class they may be there any questions I'll take a motion to approve second second by Shannon any further discussion n all in favor carries 14.0 uh this is uh something that we do each year doesn't mean that we making so we have to make Cuts but if we do we will be uh directing lka and team to uh look at the numbers and and see if there are cuts that are needed um or if we stay uh status quo so all this is doing is giving them the authority to to look at the books and make sure we can um continue another year without any big financial problems take a motion to approve motion by Danny second any further discussion on this piece very none all those in favor I OPP motion carries all right 16.0 is the the RDC so they have or they would like to have uh a member of the school board uh join if you are so inclined and want to do that um I we have the form in here the nomination form Etc so it follows the term that you are on with your Schoolboard term you got two years left it' be two years you just got on it's four years Etc so that's just information on that so if you're so inclined go all right monthly reports uh you'll see robins and Tony's uh within the packet here we heard from Zach live tonight uh Scott you can read in the packet U Marine anything you want to highlight um just that access testing is starting and the El team has really put a lot of time into configuring ways in which the students can be most successful and I know hope did talk a little bit about that but all students will be doing their access testing right within their e classroom which will be a smaller environment and a little more focused for them so that'll be a really that's a nice change that we've made other than that Reda continues to evolve and change and so we're keeping up with that and doing our best and looking forward to a legislative session ending and finding out what what changes will come from that IDI any speeches you want to give yeah all right Mr lka just a couple things to share with the the board as a whole um we met last week as sure we would um Scott KH joined Scott swatski um and Paul Lowry and myself and we had a I don't know an hour hour and a half discussion um Paul um thankfully you know he provided a number of different kind of options and scenarios for us to consider but what we were doing is looking at our our Middle High School schedule just to see if there are ways that we can offer more options more flexibility um and and then what would that entail and going back to what I believe was Corey said earlier also trying to have an eye for having multiple different career Pathways so if if your thing is college you have a pathway that can take you there if your thing is um another area or trade we have options that students can get into that career pathway and so um we came away with a few um what you might call do outs or or things that we're going to move forward on and one of them is we looked at um adding the potential of next year and this is something that we'll have to look at as we're doing budgeting for Staffing process but um the possibility of adding more overloads to a couple of Staff members who are willing to do so um overloads are probably one of the more cost effective ways we can increase the classes that we're able to offer it essentially means that the teacher agrees to receive extra pay to teach an extra period instead of teaching U or instead of covering an advisory um and there are a couple people who have expressed that they're willing to do that in course areas where we really could use a second offering of that so if a student is in band or orchestra they don't lose out on the opportunity to take that class um and then other things that we're going to look at and consider would also be if we can um find and hire you know um other areas that we don't currently offer like say art classes you know we haven't had really a plethora of art classes lately I think that's something that would open our schedule up a little more too um and so what we committed to is that as we go through getting ready for the staing process and budgeting for the next school year that I would report back to the board at some point as far as what costing those things out if we were to do some of these options to to help our schedule what's the cost of the district and then we can weigh is that is that worth you know what we're getting for it so I just wanted to update the board on that and does anybody have any questions on that process that that conversation if you do you can talk to Scott or talk to myself but it was I thought it was a productive conversation um something I was just going to make the board aware of was that um also that we're looking into marine and I are working on a an application for what's called adess funding it's uh it's an option that allows districts to provide additional intervention support um and then the state pays you back um it's approximately 60% of the cost of that staff member um at the end of the year or like I should really prob more accurately the beginning of the next year but they they give that money back to you um but there are some unknowns right now we're in the process of of again as um Brenda mentioned earlier compensatory education funding is is still very much in flux and because we have to put up our money up front for this um that's we're going to continue to look into that to to make sure that first of all that financially we feel like we're in a place where we can add those positions and pay that 40% um but also just um so also to make sure that um that if if we find that from a budget standpoint we're not in a place to move forward that that we can back away from it so I just wanted the board to know we're going through that process and we'll keep you updated but it would be nice if we're able to do it because it would provide additional Staffing and it would cover the majority of the cost for it so and I think those were the big pieces um this time we're starting the capital expenditures process which is basically process where each of the building leaders are going to go to their staff to try to determine what are capital needs we have Capital needs tend to be big ticket items that are you know like typically $1,000 or more um it could be Furniture it can be um you know it can be a device it can be different things um and then what we do is we come together as a leadership team and we go through our our budget that we predetermined and we determine what are the things we're going to approve this year what are things we might put into a different budget or we can't do it this year we'll have to look at it in the future year so that process will be starting here very soon and that's all I have all right we'll move to 18.0 which is the uh strategic planning so uh we had that meeting at 5:30 tonight um so it would be appropriate that if we want to uh continue with uh mered um that we have a formal uh motion um and approval to go forward with that process make motion okay motion by Scott second by Ken any further discussion hear none all those in favor I oppos motion carries anything else for this evening very none I'll take a motion to adjourn con and then Dany all those in favor iOS motion carries we are adjourned thank you everyone