welcome to this working session in the lake Valar Schools Board of Education for attendance purposes we'll have everyone go around and introduce themselves and also their role uh just so people that are listening know who's present and accountable um and then make sure you speak loudly and clearly because the microphones sometimes have a
hard time picking up voices that are softer we want to make sure that everybody has accessibility to hear the information so I'm Kim Baker chair what's up K Brenda alre administrative Services Brian Thompson School Board uh Stephanie Cass Communications Brie
Shenley School Board Judy ker Board of Education Carly Anderson Board of Education you're still home business services oh sorry so quiet superintendent school Terry Lind is unable to join us tonight and David Anderson is coming over from uh uh
school board meetings for 9:17 so he will be arriving a little bit late um but we will announce when he gets here uh so the first item that we have on the agenda um tonight is policy review uh this will be policies that um our policy committee has um reviewed and then I
think Brenda has some policies as well that will go through so uh Brenda do you want to go ahead and start first sure um so I brought forward a number of policies um these are all policies that still need updating from the 2023 legislative session um so that's what
those are um I wasn't planning on going through those all individually because it is quite a a long list so I would just advise um the board to take a look at those um bring that to your committee um and then let me know if you have any
questions while you're going through those and they're just legislative updates correct y going I just I know I brought this up on a um different policy that we're going to talk about later but um one
thing I'm noticing in these policies is when they talk about they say um it's talking about like not discriminating based on a variety of different things and they say I'm trying to find the exact sub here
but they say sexual orientation including gender identity and expression which gender identity is not part of sexual orientation and so I'm wondering if we can change that to sexual orientation gender identity bubble like
it it doesn't fall under sexual orientation yeah we can definitely look at updating that um my understanding is it would go to the committee for the committee to make those changes and then bring it back uh for approval but I
don't see any issues with that um we follow the statute so we need to redirect those words a little bit that's fine yeah I think cu the policy or the the thing that it cites doesn't say
it like that and so I'm not sure why the policy at the legislative level is not saying it accurately yeah yeah and and I understand it where you're coming from it it uh was an issue in my previous District as well the way that those were worded so that it makes complete sense
so it's okay even though in the legislative that they have it in one certain way that we can change that as as long as the wording is um in compliance with statute it's yeah
okay do you know what policy number are you referring to so for instance I know we talked about a different one but like under the um bullying prohibition policy let me see here is it 535 no 514 514
514 under let's see d section D then the subheading three it says um you know variety of things R race ethnicity immigration status sex
maral blah blah then it says physical appearance physical appearance sexual orientation including gender identity and expression so it's just that's not sexual orientation so y I'm not sure why it makes sense and cites the Minnesota humans Rights Act
which I looked at and it has gender identity as a separate thing so I'm not okay I'm not sure why they're ready so then that policy should go back to the policy committee right that was my understanding anyway okay I I know this came up with the
four yeah it was it the equal employment opportunity that was and so I don't know how many things this is in but it just feels like that is not um policy committee could just decide if you want to um to bring back any policy that has
that language we're going to use this language and that way I just know how to update that before I bring it to the school board okay so um so my understanding would be that we would still move forward on the policies that that youve brought and we
could still vote on those at the next board meeting but then they go back to the is that saying it we want to approve the statute change of language but then we also need want to update that that would me updating it twice so I'm just trying to figure out the process and how
you want to move forward with this my understanding correct me if I'm wrong those that are on the policy committee is that um I bring them to a working session after that they don't go to the policy committee you review those and then bring those back to the full board
with any recommended changes do I have that no so no I don't think that's what we doing okay I I think my what I would understand is that based off what Carly just shared he said there's some policies that have that language in it
that that that group need to take a look at and decide if that's something they want to make in adjustment for the rest of them don't have to go to that policy right because they're just legislative just the straight legislative changes go right to a vote
to my understanding like you were working through the list that we had and then you bring them here and then they we talk about it at the working session and then it goes to the um the regular meeting where we vote on it and then the policy committee has theirs that they're working on that are different than what you're working on so that we we all kind
of get through things okay so that's why I just wanted to clarify how this was going going to go for the meeting so that everybody was clear on yeah thank you for for doing that it's changed a few times in yeah but it I mean it doesn't if it's just legislative changes
and stuff but if is something that we're going to be looking at in the near future we can figure out how to marry them up together so we're not double doing yeah doing double duty because sometimes they do match up to what you are doing for legislative updates okay
okay but it's going to be a while until we probably get to that one just because we're still in the 200 series and so if there's language in your version uh and and it's one that you want to spend time make
Minor Adjustments too there's no reason why we as a group can't decide and and make that change at Hawk throughout the process versus waiting until the next cycle of when we review whatever that policy number is I mean if everybody understands are you saying that if
everybody agrees with what Carly's doing we can just make that decision here to just move forward and it's done and not take the time yeah that's why I'm think and then we'll come back and maybe revisit it at a at a bigger picture at a bigger picture yeah but if there's content just and if you want to make tiet first stab at it you're welcome to
and then pass it to the group and say hey here's what I want here's what I'm thinking so just the variety policies where this comes up you mean BR cl to them I don't want you guys feel um stuck with hey we can't get to it but so then if you know the verbage then
maybe it'd be better if since you're kind of in that area that maybe and then sending it to us so then we can look at it you know what I mean ahead of time ahead of time so then we can then we'll talk about it do you want me to do that for all the policies or just the one I'm talking about here just the one that
you're talking about just the one you're talking about or if you yeah yeah I don't know how many this comes up in the only the only other thing this is somewhat Rel related the only other thing I was thinking of is I was reading one of the other policies and it uses
language she he or she and um I was thinking about this just because I I'm s on a different board and just went through all of our bylaws to neutralize any sort of like either take out pronouns and if rewrite it so that they're not needed or make it neutral so
they um because he or she generally isn't it's not necessary to say that and so um they or I mean that's not inclusive of all different pronouns that people are identifying by but it's a more um is more inclusive than just he
or she so those are things for us to think about as a board that would come up in probably a lot more power thinking about I was going to say there shouldn't be too many of them like that because I know when we were redoing a lot of them we were trying to put in the
superintendent the board the student and stuff and removing a lot of those it's generally not necessary to have a problem correct so if you yeah that came up in one of the policies that I noted I'm sorry to say something I'm looking kind of past bre to Kim I think through
our policies we can do a search for a statement that you have and we can find what those policies are if there's a specific verbage that you're wanting earmarked or that says kind of a red flag to you can find on what those policies are you have nothing else we
can run it by legal counsil to say how does how does changing this impact the legislative stance people or how it's written and if it doesn't change it we could ask so how is there a preferred verbage and how you would realign this
and then we could get that to you guys to be able to say you know any policy that has this going forward here's what we can do to make that adjustment is that kind of what you're asking yes so in this case if we say sexual orientation including gender identity or
expression that should just say sexual orientation comma gender identity if you want to add on gender identity or expression I think that's fine but that just taking out that including and either putting in hand there you know that kind of thing so I can put it in writing what I'm saying yeah if you
could I think that would help good thank you all right so there was like 20 of them that you said there were a lot yeah so thanks for that just a few to read through yeah Bri you want to summarize what the
policy committee has yeah so there's a there's quite a few so we met last time and of the eight that we reviewed at the lake view policy committee lens uh we've got four that were ready to move forward so that's policy 101 101.1 2011 and then
policy 702 uh there are five other policies can I just clarify when you say they're ready to move forward there were some they've been through legal and there were some recommendations or no changes and those are all that's what we're
saying is acceptable and ready to move forward for attendance purposes David Anderson is now present go ahead sorry I'm just thinking there's like an ' 80s new song I thought something about got to wear shades is that what it is okay all right the uh the five other
policies that we did receive feedback from legal uh we wanted to bring it back to the board and have further discussions and so there's five policies the first one is policy 714 it was approved by legal but we as a board have not reviewed it and so this is the one
that was um uh that's newart that was part of the msba policy recommendations and it's called the general fund balance and um it it doesn't I think go vastly different from I take that back hang on
a second uh this is reviewed by our Lego and it was good to go but we as a board did not review it uh the changes that we made uh for policy 714 was changing the unassigned general
fund balance uh from 5% to 10% uh and so we made some minimum uh required minimum fund balance changes uh so I'll just speak to them out loud uh the school district will strive to maintain a targeted unassigned general fund balance of 10% or on average of
three months of expenditures uh we added we added a provision here that when the yearend unassigned general fund balance is projected to decrease below 8% the district shall develop a financial Improvement plan that the Board of Education will approve uh and then the
measures may include XYZ those didn't change uh and then the district will always maintain the minimum unassigned general fund balance of 5% or greater uh so the the story behind this one is that the current policy I believe stated states that we want to have a minimum of
5% but there wasn't any alerts to inform the board ahead of time like hey you're getting you're getting to 5% outside of the normal uh Communications that we get from our financial uh um contact and so in this particular policy it is to provide additional
alerts where 10% is kind of our our Target once we hit 8% boom some sort of mechanism is triggered before we even get to 5% versus hey you're at 5% by the end of this year so that's what 714 is and
questions okay uh question yeah um with regard to 10% is that I know we've talked about what um different school districts like smaller school districts might have a bigger fund balance based on certain
things versus bigger like is does 10% seem reasonable uh so on average how we kind of determine the financials is that we want about three months of expenditures in reserves and so that's roughly about $7 million a month so that's about $21
million is kind of what we targeted and if for annual budget is about 208 million 10% is proboly about 20 um I don't know what other districts is that like reasonable like 10% yeah when you talk to an auditor when you talk to an auditor their preference is most school
districts to have 10% okay you you will see smaller districts with higher percentages but remember those you know some of those total budgets are like $5 million so they need that bigger percentage something so and and these figures have come from dialogue around
the bud and um the 8% you know when we were first putting this policy into place um we were deciding should 5% be the Target or should 8% and it you know I think it
was 50/50 but the way the board felt on it is that you know 8% would be better and if you started falling below eight you needed to take make action items so that you didn't get below 5% so but what ultimately got put in in place was just
the 5% and if you're starting to forecast near that you need to start taking steps to turn it around so this again like Brian said targets 8% is the kind of the red flags let's start planning so we don't hit that 5% and I
think this is a pretty reasonable thing from what I hear from you and from other um business directors and from msba is this seems to be pretty reasonable do you you good with that I agree I
would I would be pleased if it was at 10 so what does that mean for getting to 10% so that's I think that's part two so part one is establishing a policy that we align and agree with um fundamentally of the metrics and then part two would be a much broader discussion on what
should we do to get back to five if not 8% and so I think that might be for another discussion I don't have an answer and I'll I'll defer to you on an action plan think since we're already beyond that 5% it's kind of hard to go back and push the two PA back into the
TU uh so I think to what Brian is trying to say I think the question becomes if if that something the board adopts or makes that adjustment to you then we have to figure out because there's really only two ways I think we've discussed this before you're either making reductions or you're increasing Revenue because you're not you just
can't take and and do the dance of lemons and one lemon from here one lemon to here and try to think that that's going to get you money only going to be through reductions or increase in Revenue to do that so and there's only certain ways that a school district can do those you know big sales not can get
it to get those things for us so the policy would would at least establish a North star and saying like this is this is where philosophically fundamentally financially we want to be and and so that sets the stage for future board members when they come on board and like
here is where you where you need to be now how we get there is a separate conversation because it can happen overnight it can happen next year it can happen in five years and so I think every board will have to decide but at least they know like that's where they need to strive for to get to get back to
sounds good okay second policy is 701 uh there was some feedback from legal at our last meeting about uh the of not including certain language uh so 701 is establishing and adopting the budget uh
we made a proposal to add two bullets one that includes in addition all budgets will include Revenue sources and expend expenditure data at the object level with a three-year historical view current year and proposed year the preliminary budget will also display the
dollar in percentage V variance from the revised year and then the second bullet is percentage variances over 10% Andor greater than 100,000 variance will be accompanied with commentary in the budget packet uh per legal review I think they advise not to include it but
uh we wanted to bring it back to the board and ask it was a Rec was it was legal recommending that to or were they saying you shouldn't do it at all because it's illegal because I feel like um having having that language in there
uh at least sets presidents moving forward uh whether we change uh bo as board members change that Financial packet has that Financial history uh in perpetuity so I'll pause here there was something more like that
in our last packet right where you were yeah our main our our main statements go back five years so so there's there's that there's that I think one thing to I guess just consider is the size of our budget I can see a 10% threshold of you
know what's going on here but $100,000 is almost in every line we're so big and we grow and we grow that many many lines will have $100,000 difference from one year to the next so so is it more that second point that there that you think
is not yeah I'm thinking the percentage is fine and and whatever the preferences of the board I mean we can put into that budget book I mean I don't necessarily think it has to be in policy but we can certainly know from you what you want in the budget book and we will put that in for you so and I think I think the
concern that the attorney had if I'm not mistaken on that one was that we were writing kind of procceed fedal things into the policy that we shouldn't have an policy based on his recommendation is that correct I am going to be honest and say
that I don't remember that was a month ago and I would have to go back and pull up those notes yeah I I just don't want to give you I don't want to answer a question without being certain hey attorney here
question I'm happy to if you'd like me to yes please my I pulled up the document my my comment was it's not required by Statute correct it's more work for for that is technically required there's nothing illegal or unlawful about re not something you have
to have in there be to your point easier to have procedures in place so they don't have to change to change the policy the board would like to have a policy that is just fine okay so in regards that for the microphone yeah so that the attorney
basically said it's nothing illegal with making that adjustment he his recommendation at the time is it seems to make more sense to do it procedurally but it doesn't keep you from doing it as part of the policy you can make that adjustment as part of the policy but the only other thing the second part of that
uh the 10% I think Bill pointed out at one of our presentations to you that you have to remember that 10% is impacted by what that dollar amount is because some accounts maybe have 2, in it or $20,000 and another one has $7
million in it so you have to remember that 10% variation in a budget with all those line items similar what I think Bill was trying to share a minute ago May red flag a lot more stuff for you than maybe you realize and it may be something you just try and see if it's
fitting I think that's why the uh Christian was kind of saying that's better off to be able to do it procedurally because if you do it and make it a policy right now and then all of a sudden you get into you're going to have to go back and change your policy again so it maybe I think I'm not trying to put words in his mouth but I think that's why he's trying to say from a
procedural side of things may be able better to say procedurally let's try this see if this is where you want to go and then make an adjustment in the policy if that's what you want to do so so two comments here well one procedurally I don't think there is a procedural document that tells us this
is what's going to be and what's not in it and so um and so the lack of that I think this is kind of why the policy is in place um and so and then uh part two was I'm comfortable with the percentage variances over 10% and or greater than
$100,000 variance I'm fine removing the 100,000 I think that makes sense because it fluctuates so much um I think what I want to be able to make sure that a we provide transparency to our community members of where the dollars are going our last uh Financial packet that was uh
that was distributed had way much more information than previous years so I think that's a huge step forward but again that doesn't mean that next year it may revert back and so there is no guard reils to ensure that that stays in place and so that's I think that's why
budget um bullet one is important for me uh in regards to Bullet two percentage variances over 10% I'm comfortable bringing that down to maybe 8% just so that if there are major uptakes we should have at least documented commentary on why that that that
variance occurred but that's my point of view I think the variance makes more I don't mind staying at 10% but whatever was decided but I think that's an easy calculation for you guys to do right and that way we can see it in the column and
determine look at the numbers and determine is that meaningful or not right so is 10% in this case minimal versus something more significant that was just a global change so we go with just striking out the dollar value
variance sure MH okay all right but so basically I just want to make sure that so what we're trying to describe here is what everybody just saw in the most recent budget book
yeah and one more thing I think I want to just point out when we talk about vocabulary that's in here yes when we look at the revenue side the vocabulary is not object level it be a source level okay same level but it's wouldn't be
called an object can I give it to you to do some minor tweaks and bring it back next at the next board meeting here's what I recommend sounds and and this is a threeyear historical view but you do five year the the the bigger um when we
look at all our the budget as a whole yeah they're five years yeah when we put the when we put the detail in the back both on the program level and the object level we did put three years in I want the three but I think I also want the five at that at the well I think we do
five for many years yeah but that that's what we're referring to here because wherever there wasn't this three year we wanted this three year okay whatever you had whatever you did and that's we did any any any type of report that went into the budget b had three years at a minimum yeah because this one this
actually went back to what we used to have yes okay all right Bill there you're to do okay cool all right uh the third out of five is policy 305 we were not understanding why it's a legal issue for
a board to review policies based on their own their schedule so we want to bring it to the board for review uh policy 305 I don't have maybe our our lawyer has it it's not in that yeah it's not oh uh policy
305 policy implementation uh remove section 2B as this is not tenable and causes potential risk for litigation and so we made improvements to 305 oh man I don't think I have it on
me did you make it tenable and well I thought we made changes to it didn't we I thought we did but I don't have it either what what hang on well cuz I went off the email that you sent to us and you didn't have it in
there if you find it probably to send it back the attorney anyway to see if it meets those qualifications because I don't and I'm not trying to put words in your mouth I don't think you wanted to be either those words that he used intable or cause legal action for you so
if you made some adjustments with prob want run it back to get their two cents on it the intent was I think when new policies were created we wanted a feedback mechanism to be able to make sure that is it um impacting what we intended it to
be and is it being implemented in the manner that we we envision it to be implemented as so for accountability yeah yep I like that y oh we did make a change to 305 we just said that um remove to be as this is not ATT tenable
and causes oh no that was their reason I thought I sent um I must not have sent that no you didn't so I don't know we'll come back to that one okay okay uh the fourth policy out of five is policy
208 uh changes made would like to review with the board removing content in yellow added new content in green this is the development and adoption and implementation of policies I do not have the color reference on my iPad
version does anyone have that not the same version as you I need to as your computer has do you have it I don't know why I don't have the color version which one you on now uh policy 208 have anything y just crossed out oh
wait the bottom part implementation of policy what the part in green is the Board of Education will be presented the implementation plan yeah and yellow guidelines and directives to provide
greater specificity and consistency in the process of implementation these guidelines and directives shall be approved approved by the Board of Education and subject to review for the effectiveness of the policy yes so we were informed that that particular policy um it's uh bil legal
said to review I'm sorry to remove section two B uh and so we replaced it with updated content with what we highlighted in green can you repeat that again education will be presented the implementation plan so it the it says a is the
superintendent she'll be responsible for implementing School District policies except the policies that cover how the board of operation the Board of Education operates the superintendent shall develop administrative procedures to implement such policies so we work on
those and he implements the policies and then the Board of Education will be presented the implementation plan is what was written instead of being provided guidelines and directos how is that how is that
presented other than like the we have the management handbook or things so if we have a new policy how is that implemented or how does that so think of like let's think of the um the cell phone policy as an example so we've had
some convers ation around it let's say we align on the cell phone policy and then and then it's just like then it goes an outer space and so I think the ask is how do we get input or how do we get um awareness of how it's being
implemented the timeline what's the change management plan at a super high level um just more of like the executive kind of report out I don't think we need the Tactical plan of like hey this is getting deployed in this one elementary school and then the next Elementary School uh but there the intent is some
sort of feedback loop of the policy and how it's how it's going to be uh implemented into our school district do we need to be specific there about it being new policy or is that already
well I guess that's what I'm I you don't imple you I mean would you implement a not a new policy because a what existing policies may have updates like well those are updates so it needs to say new or and or updated because if there is an
update we should know if there's you know I'm just trying to think about some of these updates are relatively minor minor minor not meaningless but better that's kind of what I was going to say I think it depends on the update you're
just ch changing a word a word yeah it was updated or reviewed I think right the the challenge for us would be those would be so minute once you change the the language in the policy
it's implemented it's already there but if there's some some other components to it uh that would be something else that we'd have to take a look at in regard to using your example of the cell phone
policy you know that would be something I think that you have to be mindful of because it may get implemented differently at each level and so there could be multiple reports across the way that create those things for us y
so and the only other thing I would say I would say that if there's a policy that has that cord to it it probably would be easy to be able to note when the board adopts it hey we'd like to have an update on this particular policy the example I'll use is when I first arrived there was that conversation
around the bullying and discipline policy where Dave made the handbook part of not the state dve H made the presentation about the handbook and that came because of the expectation of the board saying they wanted something
presented to them in regard to how that policy was going to be implemented so then that's pretty clear to be able to have the notation in the board minutes hey this should be an update and then there's no guessing which ones what would have to happen I don't know if that's easy to do I'm just throwing that
out there as an option to kind of go with what Carly was saying yeah this is one where we wanted to just make sure that any new policies or major updates to existing policies there's some sort of uh governance and transparency of
when is it going how's it going is it effective is it not uh and again obviously we review these policies every three years ideally uh but uh there are some that are bit that are probably a bit more um high value that need you
know a bit more transparency on what what we're trying to get at there I think was because a lot of times when we're implementing something new you know we've always kind of got a high level overview about how it's going to be rolled out and then would they ask
you know in a year from now can you revisit with us to see if it's effective or if we need to make any adjustments to what we're doing or any of that kind of stuff that's kind of the idea here is that something like that is shared and I
think typically it usually is shared but again it's how to document it into the policy this gets back to when we're talking about procedures but that aren't documented so how do we but as a policy we probably
would as a policy I I envisioned that well even though we just create policies there's got to be some sort of mechanism on the back end that says your policy is being implemented or it's in progress or here's the status of it while we can say uh we procedurally do that there is
no documentation there is no um at at the moment you know here's your monthly report out of all the policies and where they are kind of in the status and XYZ so this particular policy 208 specifically calls out the development the adoption and implementation of
policies and so that's where we felt this is an opportunity for us tied it all tie all together yeah so I'm okay if you want to just maybe punt on it for another another meeting and we can kind of um have you guys kind of think through that um
asorry because there isn't a procedural piece that you can put into place for this because the implementation of each policy is going to be different I think we need like more I don't know Brenda you would know better like do you need more bague language around some of this so that
not like some things will be like yeah we don't need to know about it versus some things we want to have follow through on or what it so is it AAL bag can sometimes be yeah it just depends I would probably want to take another look at how it was um altered yep
okay I I think the attorney will also tell you the more you restrict things the more issues it creates for you as a board that somebody's going to be able to say well this is what you said you're going to and now you're just half a toe over the line and so now you're going to
get somebody irritated or litigation so I think you have to be mindful of that and that's I appreciate Bren saying that should have to take a look at how that was because if it Titans it too much I think most legal council will tell you that's why a lot of policies are written a little more bague so you have a little
more area of gray than you do a bright line well again policy 208 is the the the development ad option in implementation of policies and so uh in section four uh implementation of such policy this is what it states the
superintendent shall be responsible for implementing School District policies uh except for the policies that cover how the Board of Education operates the 200 series uh the superintendent shall develop administrative procedures to implement such policies and then the language that we added was the Board of
Education will be presented the implementation plans so maybe we do need something more that's like like a little bit judgmental of what's meaningful and what's not do you know what I mean like meaningful CH new policy or how about the Board of Education will
be presented the implementation plan when requested period That's so it sounds like you need you want to go look at how so's got 208 got it got it all right
moving on um policy 202 is the last one uh this is the policy that's specific to Board of Education officers uh and and so we received legal feedback that was requested to keep the superintendent on this respective policy uh there was some
discussion at the policy committee meeting saying the title of this board of education policy is Board of Education officers not members or ex officios uh boards to so wanted the board to review that um we excluded the
superintendent from this uh very much as we excluded or did not even include other directors of school board members so this particular policy is who are the officers of the Board of Education they would be the chair the vice chair Treasurer and Clerk and that was it uh
the superintendent was listed it is listed in msba uh but we decided that because again this board of education policy is Officer specific uh and the super intendent is an ex uh official uh we elected to remove him uh he is listed
in uh policy 301 which is the role of the superintendent so he's listed there but I'll pause here and look to my left for any other legal input you me move up rep so this one was more of a Clarity
and consistency sort of recommendation L of a legal it's not unlawful have the superintendent covered the rationale for my proposal was that section two specifically section 2B of this policy mentions the board shall appoint a
superintendent who shall be an ex officio non- voting member of the board um which if you're only talking about officers that itself would be out of place but since you had that keeping the reference to the duties of the superintendent in the role of an ex officio member it just made sense
instead of cross referencing to another policy since it's specifically referenced to here keep it in here makes it easier to follow well and is this what's go ahead I was going to ask in your opinion from a legal V point to me I don't unless it's listed that normally
creates some cloudiness for people in the community to be able to say well the superintendent is not really a member of the board I am or if they are they just not a voting member as far as what that expectation so that's my understanding of why legally it's normally included
for that transparency for that understanding for the community to say well the board member sits next to the board chair the middle of the board however they do it because that person is a component of the board just a non- voting member ex official whatever is my understanding why that's there and that
makes perfect sense it's just a question of where do you want that in your policies it should be explained and since this one referenced the superintendent as a board member this was the place that I thought made sense to keep it does does Minnesota statute refer to the super intended as an
officer no refers to as a board member not an officer check that and that was the intend you Che that I no I will have you double check that oh yeah and so when we looked at the policy 202 you know the title specifically says Board of Education officers so we do not have
listed any of the uh other board members it's just here are the four positions that are officers and so that is kind of where uh our mindset was in in reviewing this policy the world is not going to end if we leave it in or take it
out I would say to Christian's point if you take it out then I would take it off Place yeah and put it somewhere else yeah yeah I mean it is some place else and when we talked about that some place else that 305 or whatever what was the policy 301 the one that talks about the
superintendent responsibilities this some of this language is not in there so if we take it from here it should be added to there uh I have the superintendent role it's 302 is the superintendent yeah the school board shall employ a
superintendent Who Shall Serve as an ex official nonb voting member of the school board and as Chief Executive Officer of the school system so so Brian guys we're saying is in 202 if we're going to take the
superintendent um roles out of here year you would want to get rid of to 2B 2B okay and then this would be strictly Board of Education officers policy strictly officers and their responsibilities I think if you don't take it out both places it will be
confused correct that's I think that's what is point okay yeah so if we did that we would get a green light thumbs up from legal okay all right we'll make some minor adjustments and we'll kick it back to the district legal process and
they will do one more pass through and just one more for the record um I think the reason it's in msba is the language about the superintendent being an ex official member is in the statute that talks about officers so I doesn't it doesn't say officer but it's in stat
it's in that statute so that that's why I think msba has it there so as long as it's somewhere yep and it's by law so I guess you really need it but Clarity and EAS understand
okay that's it for us thank you for your 50 minutes perfect so we'll move on to the items that we have for discussion tonight um the first one is the Small Wonders agreement yeah so I don't have anything for you to approve obviously tonight but I wanted to just go over it with you
this evening because I want to be in attendance at the next board meeting um for approval um So Small Wonders uh we did come to a tentative agreement with this group they are not a union represent group but they are an organized group um they have a 5%
increase to salary across the board um year one and a 5% increase to salary across the board on year two um the addition of June 19th as juneth for a paid holiday for employees that work um
on that date um and then some other minor language updates um um just keep in mind that this program is a fee based program um it's not general fund dollars uh and these um teachers on this
agreement were they're quite a bit behind the teachers so their settlement is a little bit higher but it's a a fee based program so just something to keep in mind when that comes uh to you at the next board meeting so uh can you provide Clarity
where when you mean febas if there is a 5% increase then that has to be then covered by somebody so whoever's enrolling in those program their fees will go up ideally 5% to cover the cost I don't I don't know if
their fees are going up 5% yeah we'd have to ask Steve exactly what the change is but there was an increase already built into the fees to that settle okay and then is is the is the total amount the 5% plus the 5% is it reasonably or
I'm sorry is it equivalent to the total percentage increase that the teachers union got or is it less it's a little bit more than what the teachers union got okay but again it's a different fund y um and they are well behind the
teachers in their salary schedule okay and then is it retro I'm assuming from yes as well okay back to uh July 1 of 23 okay right that's correct any other questions on
that okay we will keep going um online registration for stakeholder consistency um so this one is something that we've ran into um when we added the public comment section um people can
register for that up until like 5:45 the night of the meeting uh the problem that we're having with that is um making sure that there's someone here to do that and for people to register so for consistency um I'm wondering if it would
be better to have the process be similar to what we use to um have registration for a stakeholder session so we know in advance and we don't have to waste um time for our staff members to sit here for an hour and and wait um Kim yes no
it's not me that car about sitting there or covering it right it's just the comments we've gotten back about the frustration of the two different processes the two different processes and for consistency so that people can register online just like they do for the stakeholders session and then the board members will also know by noon on
Monday instead of waiting until 5:45 on a Tuesday wanting to know if we have to be here or not um I think that will also help people plan you know dinners with your family and and getting off of work and all of that too so um any feedback on that does that sound like a process that the board is is willing to um build
in remember said you were going to come back and re-evaluate it so that's why it's it's not like it something that just came out of the you made some adjustment and so that's why it's coming back to have that discussion because it is something that was changed I think that's fair I think it' be good to
implement it and see what kinds of comments we get that is consistent if people complain about not being able to my only concern is someone having something they want to bring to the board that they don't think of until the day of but like that's whether we see that's a complaint or not that would be
the same as a stakeholder session though right be kind of the same thing that if they don't think about it they'll have to wait till the next session to do it right right I like the cons is is public comment like legally required I don't believe it is correct so so we continue
to do it to provide transparency in an Avenue for community members to share their thoughts and input um just a clar to clarify uh the same registration process for stakeholder is going to be used for public comment correct okay but yet there're still different so public
comment would be a full board as much as possible yep um and 3 minutes for them to speak with the board not providing any feedback at that time a stakeholder session is supposed to be a back and forth where they have five minutes it's a little more casual and and board can
respond or comment back um I would say that my uh experience with uh the stakeholder sessions that I attended this year it's been people taking the entire 5 minutes to talk and then there's not been any feedback so it's been very similar to a public
comment session um so it would be nice for people to interact it would it would be nice um but again that's their choice that's their choice and they know ahead of time that they have five minutes saying it would bece they can use it fully to talk to us or talk with us
right I think the only other difference is you don't you don't try to have a full board I think it's at least two isn't that what is there a cut off or a deadline for these so like we always say Hey you have to register before 24 hours before
the event Monday Monday Mond okay Mond yeah and that's what we're trying to add for public comment so be Tuesday at no then okay same okay got it same process okay I'm in alignment okay is this something we have to vote on or or is
this do we just it's just a change they they good with that yeah yeah okay that's so do you want to change it to be Monday Tuesday does that make a difference you still have to be ready to come here as a full Board of Public comment night I would say keep it the
same Monday M Monday for both and not change it to two stakeholders back to what it was keep it public comment everyone making their best yes y thank you all right so the next item that we have for discussion is um some meetings on the calendar the last time we did
change the November meetings to um the 12th and the 19th so this calendar is a little off on that um one of the things that I am going to bring back that we discussed last time was moving that 23rd uh meeting to the 30th um which one the
23rd of July to the 30th um Dave's not going to be available that night either um so BR that in your in charge right so I would feel more comfortable just for everybody if we just moved it to the 30th so that as chair I can share that
meeting um just because I'm out of town that weekend with my family that's the we so you're talking about the board meeting that we have on July 23d moving that to the 30th not going to happen yep I'm just moving it to the 30th which if I look at other meetings
that we have we have meetings at the end of the month on the 27th um 27th I I don't think it be that much of an issue um bill is that too late for you the 30th seems late I will not be here on the 30th that's that's I had told Brenda
and bill that I thought that change has already been made so they already had plans they both to on particular yeah and I can't make the 30th and I don't know can Terry I don't know if he can do the 30th does it have to be on a Tuesday can
we do like I don't know Thursday 25th I just have to turn off screen time for my daughter at 8 um do do we not have a quorum on the
23rd well I'll be here and I'll be here we don't have anybody to cheer the meeting unless you're she's never done it oh it's the easiest meeting of the uh anybody can sit in as acting chair but I
mean if that's because I think the concern is making sure we're getting your stuff done right for the end of the month we do it Monday the 22nd or well you're going to have you're sorry you're going to also have conversation about Lev just that'll be something that you
have to we talked about it a month ago we met with EML got their feedback there's another survey going out there'll be somebody here to present that information to you on ility to run the operational in November because you really can't wait you can't wait till the August
meeting because the deadline so can we do the July 22nd I'm fine with that or the foll but I won't be there again so can we do the week before like maybe Thursday the 18th this is for this one right here mhm yeah
I'll be here results back by then St is not going to be here going through the end of next week which is the 19th oh got it I leave on Sunday the 21st and I'm
back on the 27th so can we move it up a week to the 16th no we well can we use the 16th ad do to do the business meeting and then we just follow up on the 29th to review the
survey I mean we can have three meetings in July they don't have to be 3 hours in length they can be like and I I I'll be here till either one 23rd or the 30th okay or whatever other day I mean you guys choose I'm well I think the question would be
if we're if it's really necessary to have two meetings if like I mean I think either we keep it or we move it I don't know that i' move it if I had a chair I'd rather move it so on the 23rd being honest you're
out K you said and then Dave you said you're out is Chang because I thought you was moving to the 30 that's right is uh Terry out I I don't I don't know would you be able to remote in if if possible because you can you can remote in you don't have
to be here um it would be difficult for me okay yeah how about you no okay so we do it on I can do the 23rd or the 30th doesn't matter to me what about the 29th because you said
you can't be year I don't know that I can do either the 29th or the 30th um but can you be here the 29th at Dave you can be there the 29th Monday Monday the the 29th Brian
you can be here the 29th yep Carly you're here the 29th I think so I can be here the 29th that week you okay and you're out that whole week and you're out that week too we go okay one two three four so the majority would be
here 29th well we let's let's have it on we can keep it on the 23rd and we'll start have quum and then any topics that aren't able to get resoled we can you can have a special meeting on the 29th if are you comfortable with that
mhm I I think the agenda be fairly short yeah okay things are going to be written for me so I can read right I'll okay will you because really there's not anything on here the only thing that will be on here prior to be the Small Wonders what she just talked about but she also said there's a levy
presentation though too oh yes yeah yeah yeah that's the other I'd like to have the majority of the board there if we're going to have that ly discussion or but he's not here the next week the whole week the 29th he wouldn't
be here either on the 29th and so I mean it's the yeah well then so can we can we have it next can we have it oh the 22nd I was going to say we we can if they're not here we'll be able to have this Peter will be here for the the survey information that's part of it bill will
already have put the numbers together we'll have sent that to you in advance to know what those numbers are and and we would just say if you get him and if you have a question try to send us the questions before you know he's going to be gone Y in in regard to that because we we already have been putting the
numbers together on what that's going to look like so you'll have that in front of the meeting and the survey doesn't close until the 19th is what you're saying surve doesn't close until yes I think it was the 19th I'll do it if I need to be if I if I have to do it I will do it for sure
can anybody run the meeting it goes like order yeah it goes in order and so since she's the clerk and the chair and the vice chair not I can do it I can do it yes I like I work during in a school so like I don't take vacation during the school year and then I do summer school
so then I only have like a window a very small window to take and I'm not doing any ex I'm caregiving okay everyone will help me it's okay we're good I will write script all right and Kim wasn't there another date that we needed to look at with this I thought there was a reason other than
that um just on the counter to point out that August 13th is start at 4:30 because of primaries it need to be done by 6 unless you're going to change that and then that same thing happens
but not until March so I just if you haven't I've sent the calendar according to this that we talked about even like last January want tol couple of those dates that seem like a surprise this year so you have these you already have these on our calendars you said out the
invite put it on your work calendar and everything to clear your schedule to be here yeah that's what I want to clarify because that one on the 13th you have a set up for 4:30 to 6 Y and I should on March 11 y um and then adding in if we want to have an earlier or meeting in
January then the 14th maybe you want to talk about the seven oh yeah the we have to have that yeah we have to Mo that up um so I would say that for the January 1 we would need to have our
organizational meeting on the 7th so just to add that meeting in um for the August one um I think that it's work schedules for people like I know that Brian you drive
um Bri I know that you have take care five or I guess in the Summers you're off but I don't know yeah uh no I won't be on then y it's good so is everybody okay with the 4:30 meeting time in in August on the 13th yeah or do we want to move it so
that we're not on an election day they an election day as long as we're done right that's why I tried to give advance notice from March so you have you know I also think you know while 4:30 is uh it would be convenient you know
for those uh community members that can't get here at 4:30 4:30 either I'd rather just move to Wednesday same time six works better for me in general well or move it to the next Tuesday we'll move to the next Tuesday
yeah let's do that move to the next Tuesday I'm fine with that done everybody else okay with that okay both meetings inch what was the March one again the 11 March
11 all of our websites everything is set to the second and fourth Tuesdays a pattern that the public is expecting so the time variations we knowe ahead of time change is fine but just be not confusing everybody that's what we're
trying tole by changing our time Ready Set achieve on the 20th the next week right that's during the day though well it runs into the evening it goes into the evening so what do we need to decide on well I
think it's important to build consistency with know people at 4:30 the consistency for the community is the second and the fourth Tuesdays is when we have our meetings and I think it's important to try to develop
consistencies and we've had these um um elections or whatever the township elections and all these other things that we've always adjusted for recorder but I think for the consist of the community it's important to stay to
the second and fourth I get the consistency I understand that um let's do 5 to six you got an hour you got to get it done that's fine okay same day 5:00 to 6 we good
okay do you want to start at 4:30 and come late sometimes happens get more of it worry about one hour for you guys whatever we don't get done we can table you guys good with five five would be easier for me with
five okay five is good for me we're going to go with five and just keep it the same date yes same y all right fine with that are you are we keeping the March you're changing the March date to
five as well y the only I feel like there's a lot happening in March delay that for a while and see what the agenda looks like yeah yeah we' had a lot of things happening
in March we also have Poss board meetings might be on Fridays it's not possible it no it is it's I just think that as as a board we need to keep keep in mind that people do
work too and we've got to be able to you know make our living during the day so um just making sure that people have access to the meetings too we want as many board members attending as possible and so we want to make sure that the um calendar needs the needs of our board um
so I think we're good we're moving on so just so I understand you're the 13th you're moving to five March 11th you're going to wait on make that decision later that so understand what adjustments yes thank you um the next thing that I have on the agenda it's the
last thing we have for today um before we move into close session would be the um the Chamber of Commerce has reached out and asked we would do a presentation in August for Access and issues um those are Fridays um they gave me some ideas
about uh things that um they would like us to talk about 20 minutes and then like you know some question and answer time uh just kind of like a recap from the board perspective this year uh talking about legislative mandates um any wins or challenges that we faced um
look ahead for 2425 from a board pect perspective like priorities challenges um I love this one how they said it big carried audacious goals from a board perspective on what we want to do and what we um are looking forward to and then uh talking about the November
election um any seats there of um and they also said you know if you want to talk about some of the policies you can one of the things they were asking about um in the last meeting when I attended access and issues last month um there was some talk about the cell phone
policy people are aware of the um the recent legislation around that and there's a lot of Buzz and talk about that um so what I would like to do is just um you know have like a couple board members that want to work on this together and see what we can come up with and then um hopefully with stuff's
help kind of you know have like a presentation that we can share um so kind of like a little ad hoc committee that we can set up some dates with Kim so that the public is aware that we're meeting obviously um and gets uh um a presentation set up for this that's coming up the first week of August so
that would be August 9th yeah I'd be happy to help on that I sit on this every month um and it it is um legislative which just me I know I know um and it was um it's really
legislatively focused and um and and how things are impacting the community so I think Brian you mentioned that you were interested in helping too you you responded that you were so sure all
right so is everybody okay with Judy Brian and I heading up that presentation um also like just because we're running that presentation doesn't mean that other board members shouldn't feel like they should attend like it would be nice if we had a a heavy board president since that day um to put your voice out
there and answer questions and just be available for the chamber yes it is online it's an online me yes it's not in person no right it's just virtual y so at 8:00 on a Friday morning we usually sit there drinking our coffee so y yeah
yep and it's about what 20 minutes yeah yeah the presentation about 20 minutes the meeting's about an hour oh yeah but I mean a presentation yeah yeah so yep all right perfect so we'll work on that
um and then we do have um some close sessions tonight um Christian I'm going to ask when you have two and they're back to back do you read one and then get the motion for that and then do the next or do you how are you how is the
procedure you return to the meeting and then do the second one okay so we're just reading one right now thank you I appreciate that all right so the Minnesota open meeting law Minnesota statute section 13B .05 subdivision 3 B allows the school board
to close a meeting to engage in attor attorney client privilege discussions the district has been sued in the case outlined on the agenda um that would be Kajun um versus ISD 194 court file number 22 cv21 35-
jwb um the board seeks to meet with its attorney to disc disc the status of the case it would be detrimental to the district's interest for the board to hold a public discussion with its attorney where any adverse party or their attorney could listen to or be made aware of the attorney's advice related to the litigation it is in the
district's best interest for the board to obtain legal advice in a confidential setting to maintain the attorney client privilege accordingly I will hereby entertain a motion that this meeting be closed pursuant to the attorney Cent privilege for the reason cited I'll make the motion so we have a motion by director Anderson do we have a second
I'll second second by director Carly Anderson any discussion hearing none we uh vote to move in close session all in favor I all oppos motion carries uh the board officially moves into close
session e e