##VIDEO ID:JFWvvNMZdA4## e e e e e e good evening and welcome to this working session of the Lakeville Area Schools Board of Education for attendance purposes we'll have everyone go around and introduce themselves and also say Your Role please speak loudly and clearly for the microphones Kim Baker chair David Anderson Vice chair J ker Board of Education Michelle Humphrey executive director of student services Terry Lyn Board of of Education harle Anderson Board of Education Ela Kane director of secondary teaching and learning Emily McDonald assistant superintendent Brian Thompson School Board Nicole Adams director of schools and continuous Improvement and Michael Bowman interim superintendent Nicole thanks for joining us tonight I'm glad that we can get a chance to meet you yeah I'm excited to be here thank you for having me you're welcome so first item up for discussion tonight is the program of studies update and that will be presented by Ela King all right well thank you I did put at your seat um two handouts that I'm going to go over uh I'm going to start with the one titled 2025 26 program of studies proposed change summary um and the first thing I just want to share with you all you might note that it is December and normally we come to you with this in January um last week Brenda alre uh came to me and asked if there was any possible way if we could expedite the process in order to complete registration which which helps us determine um our courses and then also that then determines Staffing we would like to have the opportunity to post for open positions much sooner than we have ever in the past um in order to Complete Staffing on a earlier timeline um so we were already well poised um and you know a huge thank you to our entire program of studies team Dan mcnalty Nick Fox from North and South um of course our comm's department um and then disc it because there are many there's about 20 people that really truly make this happen um and everyone kind of had to rush and scramble it to really determine if we can do this and here we are tonight so the first sheet that's in front of you um are some changes and we'll just work our way from the top down um so we have two new courses and two courses with that are slightly different um labeled here under the new course section one of the new courses is a formal first aid and CPR CPR course um so students uh will be able to get their one of their health credits elective credits and then leave certified in both first aid and CPR we will be offering piano to we have high enrollment for students who want to continue um that and then have it labeled more than once on their transcript otherwise it was just a repeated course um so this way they can get that that credit more than once um and Personal Finance Management we already had that course in our program of studies we've offered it for many years it runs it's well well taken course um but uh you may recall or maybe not uh in May of last year State legislation did come through stating that all students um starting in this year's freshman class are going to be required to take a personal finance course in either 10th 11th or 12th grade um so we have been working with our business team those teachers have been in already and they will be periodically throughout the rest of this year to up dat um the standards to align to the requirements from the state and then the fourth one there is AP pre-calculus we already had an honors pre-calculus course um and the teachers who have been teaching that class were just ready to um shift it to an AP course noting that our students were ready for that as well so that will be a change um for this year as well questions with that section before I continue down I have five but I'll wait oh go for it okay so I see that we're adding two new courses yes does that mean we need to add two additional staff that we weren't anticipating no or is this a reallocation of existing staff that have these kind of skill sets yeah so for example with the first aid in CPR course we had um a health issues Class A Stress Management class and a couple other health classes that actually had these two things woven into them the teachers are going to remove those those items out of that class and create one separate class so right now we we won't have any staff increases for any of these courses great um and so what with what you were saying about the health issues class I believe that is a ninth or well is a it's a required class to graduate and students can do that online in person or over the summer yes and so is that health issues going to be morphed into this first aid in CPR or are you going to have two separate ones and why this is a completely separate course that kids will choose to take many students who have interest in um career health career Pathways um or or Human Services of any sort like teachers usually are first aid in CPR certified often want to take this and get that certification so if a student chooses to take the first aid in CPR class and will that count towards their health it does not you still have to take the required health issues class but if you take the health issues class don't you still have to take CPR as part of it no okay there's there's some instruction in CPR but you're not certified in CPR you don't leave certified so you still have some um emergency response knowledge and skill set that you're going to get but you're not going to leave with that certification okay what else uh okay uh what are we not having so never mind you already spoke to spoke to that oh the pre-calculus one yes and so can students take pre-cal without taking AP pre-cal I'd have to look at our prog person who goes through as an example if they're doing algebra one freshman year geometry Algebra 2 one would then have to jump to AP pre-cal if that's the next course but if they're not they're not ready for AP pre-cal then what do they do if they if they can't do pre-cal does that make sense yes and you don't have to answer that now it was just it's a question that because I want to make sure that folks who are seniors yeah what pathway do they can they take because I know that for those who may want to go to an engineering field or or stem field a Calculus class or a pre-cal might be warranted AP might be not something they're accustomed to if they haven't done an AP course in that manner before sure sense this is Shifting like an honors class to 18 this this is yeah it's not yeah there's there's always in the past have been a regular preil and then hon as long as there is then then I just want to say yeah I want to make sure I can yes we have regular pre-calc list as well I just want to make sure I give you facts I think we're good to move on okay so eliminated courses um um eliminated courses uh come up every year for a variety of different reasons um maybe we no longer have the certified staff for it oftentimes more often than not like the advanced podcast and advanced journalism that you see on here um specifically if we don't run a course three years or more meaning students don't sign up we don't have enough kids to register then that indicates to us that students are no longer have an interest in that class and we pull it obviously we cannot pull um the state required core courses but for our electives that is what we um that process we normally follow um and then it opens up more space for some of the new electives like you see above the honors principles of um biomedic Sciences human body systems medical intervention and biomedic interventions um were part of our Project Lead the Way program that we did Sunset sunsetting those courses due to dwindling enrollment and the extremely high cost of those courses continuing um and then honor Spanish too we have list here um and to explain what's going on there right now our Spanish teachers are in formal revision so they are looking at the updated National World Language standards they've been working really hard the last year to update and restart Spanish one they are currently working on Spanish too and how they feel in this moment is that next year they want to live and breathe that course and really experience it alongside their students before they can determine if they have an honors designation so they don't want to out the gate say we have honors and we have regulars without yet teaching that to truly understand what that rigor would be in order for there to be an honor designation so it may come back um and I I support them in that decision making to do what's best for students go ahead can you can you give me um definition of like what is it how does a class become honors and and what how is one not and and if if a class is considered honors is more accelerated or just a higher level why don't you just call it like Spanish for or something so I'm just I just want to make there's going to be students and and there's a little bit of stereotype that oh I'm not in honors but all my other friends are do I am I not at that level yeah if that makes sense it does so like one two three four that's usual usually like scaffolded learning so you have to have one before you can have two before you can have three before you have four so we do have that and we always will honors designation means that the course is more rigorous so it's going to be more complex might move at a a a faster Pace there might be a heavier course load so slightly more difficult than um than the regular scor so that's the difference between the two and and how does that translate to students for collegate applications I mean does that do they do colleges look and say oh you have the word honors in it versus Spanish four I'm just I don't know that's actually a really good question um we've actually been doing research right now uh with our top 10 schools that our kids go to so it's not exhaustive of everywhere where our students go and most of the universities and institutions actually strip the transcript so that means that they take away all of the waiting that there may or may not be and put it all on a fourpoint scale in order to even the playing field and they do that because every high school every District um kind of determines things different for example we don't wait our honors courses here in Lakefield but we do wait our AP courses some other districts not many anymore very few do wait their honors courses and so the reason why they strip that down and put everybody at a 4.0 is because if Carly goes to Prior Lake High School and I go to Lakeville South High School we might have the exact same transcript but if my school Waits my GPA looks like I have a 4.8 and she looks like she has a 3.8 but the reality is we took the exact same courses and got the same grades um so truly it might mean something for scholarships that's the only thing a lot of it's a lot of Corporations it's a lot of small businesses um and they don't know the education kind of thing um and so they might just look at a a a 3.8 and a 4.8 and assume that I did more but the reality is is I didn't okay all right thank you for that you're welcome and and then the last question that I have is that uh I believe maybe it was last spring uh there was maybe Judy you went to it there was a a science class where they did a chemistry thing or maybe it wasn't a chemistry thing it was an AP thing and it was College oriented and then it got like discontinued and so is or maybe it's not discontin it's not discontinued still active correct y we have AP college now um at Lakeville South and we have um college now a math course I can't remember if it's algebra or pre-cal pre- pre- thank you Nicole yeah those two so that that that class is still good and Y we're good okay that's all I I was wondering because I think last year um we got invited for some reason I thought we got discontinued but I think there weren't enough kids to take it that next semester is why they didn't it was it just wasn't offered because they didn't have any students okay at that so we don't continue until you have Years Years consecutive years of it was just that one semester it was just that one semester we still have it correct all right if we're dropping honors Spanish to we bring in French back kiding I don't know and we'll still have Spanish too ask a question in French in French that for another day thank you um and then some course name changes um Brian this gets um up to what we were speaking about a little bit before um we had the Stress Management course SL CPR that course is now just called Stress Management so that CPR then is being moved up into that CPR first aid course um health issues is being moved mov D to health and wellness and that aligns with the updated um National Health standards um introduction to business marketing and Technology the name is moving to introduction to business and marketing and as I already stated honors pre-calculus is moving to the name of AP pre-calculus um so with that then the other changes shift to that timeline which is that second sheet you have um as I explained earlier we are bumping this up um so we are down about in the middle here at the December December 10th here's where we're at um we then will have the just approval for you all to have at the next board meeting in the consent agenda um if you do have further questions for me today I'll take them or if anything arises between them please don't hesitate to reach out um and then we will have a formal presentation as always at Tac we did give them a little this little taste last night just to let them know they always usually get to go first um so we didn't want them to think that we were leaving them behind but our teachers will formally present these new courses as well they've worked really hard on presentations and I know Carly has seen them in the past and Terry has seen them in the p in the past and it's it's a nice opportunity to hear from all of them um and then our registration will uh open officially on January 30th with the whole process Ending by February 14th which puts us about two full weeks ahead of our normal process you know I think that's a great idea because there's less and less teachers out there every year and the earlier you get your Staffing figured out the better it's going to be for hiring well and our goal was always to have the hiring posted in February and we were doing that for a long time but but it always was the end of February so to have it moved out to the beginning of February I think is really great and new too um so my one question with the registration timeline um is there going to be better coordination with special education when it comes to um the ninth grade families that are coming from e8th grade and moving to 9th uh the transition meetings for special education don't occur until the spring and so one of the consistent uh feedback that we get from special education families is that they tell them please don't sign up for the courses because we need to know we need to have that meeting to know what type of class your child needs if they need Kai if they need you know a different type of um course than than what's than what you would know to sign up for and so then the families missed the cut off for a lot of those classes because those meetings have not occurred yet so um I'm just making sure that that we're thinking about that since we are all moving up the timeline again yeah um and making sure that those families have the information they need to get their child signed up well thank you Kim and Michelle's here and we can definitely touch base with um Alisa on that and the thank you so much I'm so glad that you're here I'm like it's perfect that she's here and our Our Hope then after meeting um yesterday um Judy is that expedited this process in about a 36 hour time frame good for you um yeah it I yeah like I said thank you to all those amazing people who have helped do that our goal next year would maybe to me move this up even another two weeks and I everyone thinks that it's possible so yeah good idea BR had shared that with us that January was your goal yeah good good so um thank you any other questions for if the if board members have further questions about this um maybe they go home they think about it they have another question can they just reach out to you that question okay all right thank you thank you you all right Nicole Adams you are up with the joint Powers agreement for Statewide Health Improvement program Grant sorry can I ask a quick question are we voting on the changes this next week right December 18th 19 17 comes on the um consent agenda for approval corre you'll see you'll see the entire document but it'll be on the agenda we like to outline a lot of it just Remains the Same so we just like to outline I just making sure we were voting on then okay thank you y right all right well thank you so much for having me um I am here just to share some good news and also just to give you a little preview on uh a joint Powers agreement that will be on the consent agenda next week um our department along um has applied for a ship Grant which is Statewide Health Improvement partnership through Dakota County and we were approved for an $1,257 Grant um and so you have in your packet I believe just a standard joint Powers agreement that would allow us to enter into contract with Dakota County to start developing a plan for this $1,257 that will be used for um staff development around um trauma informed responsiveness um and um restorative practices I can't tell you exactly what we're going to do yet because we just got approved for the grant about two weeks ago with those as our uh targets but we will be looking at providing some professional development through vetted um mde resources for our school Success liaison possibly counselors possibly Administration it's all going to depend on um the cost of training that we find and how much uh we can afford to do with that amount so just wanted to share that with you in advance um and this uh all the work needs to be complete by October 31st of 2025 so there'll be followup reporting with the state and certainly happy to share back with you at that time sounds good thank you any questions on that yeah U can you elaborate more what do you mean by trauma best practices and restorative sure yeah so trauma informed practices and restorative practices sometimes you hear them used almost interchangeably but they are a little bit different um there's more and more emerging research that um students who have experienced various forms of trauma we need to have a different uh approach um when we are interacting with them and so um I just want to be clear it's not therapeutic Based Services at all it's simply as Educators um are we taking the possibility of the fact that we're working with students who have experienced traumatic childhood events into account and are we tailoring our responses to that so some of the principles around that um are things like expecting the unexpected responses of a student who has experienced trauma and then being able to respond appropriately calmly and really centering um thoughtful interactions with that student and to hold space for healing um so that they can return to academic um how do you how do you know that these students have gone through this trauma event well um a lot of our students have had trauma is a very broadly defined term but it can be any adverse childhood experience it could be loss of a parent it could be um uh separation of a family um there's a pretty broad gamut so it's the idea there's a pretty good chance that most students at some point have had difficult experience and so using trauma informed practices for all students um it can't hurt so you don't necessarily need to know although you may um and so employing those practices as your basic standard um helps all students so it could be the case let's say that a student is having behaviors in a classroom and a teacher might connect with a parent or where they might not know the nature of the trauma but they're finding out that there's things going on in a home or that kind of thing so it's or they might be showing certain behaviors that might suggest they've been exposed to trauma so so we providing training potentially for teachers to identify if they think a child may have a traumatic event no no we're providing training for responding to students who may be exhibiting symptoms but the teacher has But the teacher then has to decide if that student is exhibiting those those examples not technically so when we talk about like I think you're thinking more like medical type side and and what I'm thinking about a lot of times when exp when a student has experienced a traumatic event the things that they need to help them feel safe and secure in our environment are predictability our understanding like who their person is and who they can go to like if they have an issue so we may be putting something in place to structure up their day to make their give them a picture schedule to make sure that they know exactly what's coming next understanding that there may be certain things that cause um that may bring that traumatic event back uh for example um I had a child that um had experienced a traumatic event at home and Loud Noises would would be very triggering and so sometimes like we would say oh you know what we're going to have this this assembly today and it's going to be really loud is that is there something we can do to help you through that and sometimes they would sit in the back by the door so they didn't have to be as close I mean it's just making sure that we're accommodating our environment to make children feel safe does that make sense yeah I guess so well I'd have to learn more and and maybe I'll have to uh better understand it I mean if students are getting this do parents get informed that these students are getting this kind of treatment that no other students treat it's accommodations that we would use for all students it's helpful for all students so that all staff will be educated on this well this we're because it's a small dollar amount we're looking at staff who are uh engaging with students who have a higher likelihood so for example our school Success in Liaisons but our school Success Liaisons are being funded by the Ani budget correct and so that budget is is targeted or designated for the diverse the minority population yep okay so then this is targeted just for that population no not necessarily we are also as I mentioned we are looking at um uh our counselors as well who are working with all students it's all going to depend on what is the c of the training and how much we can afford to do so we're going to cast The Net as widely as we possibly can for $111,000 it's not going to cover everybody right no but if you're covering counselors then counselors could provide those supports to classroom teachers yes when you come across with that St yep do we know the number of students that that are in this space I mean do we have any data around it other than we think there are kids that have this so we want well the the thing about trauma is it's different for each person and what may be traumatic for me may not be traumatic for you so I mean I like to say that you could say every child has experienced somebody got freaked out by a spider and that's you know destroyed them for life and others have had both parents pass away right so it could be an all ends of the different trauma is of what it's not a I don't know if this is helpful it's not a it's not a categorized label of any sort um that's Discerning where you can say have 125 or 1,500 um if your question is about that if your question is more about what is our um what what is our population that is supported by AI directly is that your question no well if we're going to focus on giving this training to the school Su success Liaisons those that those those those are towards the minority population and so if you're going to train them and train counselors uh which I don't I think we only have one in each elementary school or something I I guess I'm trying to understand is if this is even the scope of what we should be doing I I I I just I don't know I'd have to learn more so I can take this off is there more information specifically that I could provide you that would help well I think if a kid is going through through through trauma is it like where where are the folks involved are the parents and Guardians involved I mean it's a I don't know I just I I think I'm having a tough time uh allocating resources training on something that like I don't know if this is in the scope that we should be doing it might be is it I I think I think it might help if it's like trauma no so let I don't know maybe this let me use this example and see if this helps like back when we went from teaching and we started getting into differentiated teaching and stuff helping teachers be able to teach to the different students needs and that's all they're doing here is just training people to learn how to address the individual needs of the student and just saying okay this student's a problem and this is how we fix that problem instead of just having a blanket fix they're trying to train the teachers to figure out how to have a more um specific solution to each child's situation whether it be through learning through Trum through just whatever they're doing so I think what my hang up is when I hear the word trauma I I have that classified as a high priority it's a medical clinical not like you know maybe your Norm your your bell your bell curve norm and so uh when we entertain staff uh that are going to be trained in this in this space then does that expand the scope of our School District's respons General responsibility core responsibility I think this is deepening it because it's giving them a broader skill set to be able to come up with different solutions and be more specific about what they're doing again the trauma can be very little or very big and as they're going through this they may uncover that there was a bigger trauma that needs to be professionally handled and we have partners and stuff that we can bring in to with the parents and stuff to do that so do we do we do that today do our teachers tell parents I think your child has a bigger deeper trauma I mean like let's it's not really for us to say teacher necessarily not the teachers but there there's like we have third party resources and stuff that we work with to because we're not the ones to determine that somebody's had trauma then what do we have I just want to be mindful that again if we are doing this and and um obviously I I haven't read the fin PR of Grants is there are there things that we need to give back to them because of we're going through this program do we need to have uh certain data elements that say all right we went through these kids this is how many that we went through that went through this program or we just we're just teaching them this is spef the data I need to provide is what is the training uh what were the hours and who were the staff involved and the extent of the staff it's really much more focused on building staff skills adding to their toolbox than it is about identifying students intervening with students it's another way to deepen our practice and so part of that will be further fleshed out once we get the money or if we get a you're just submitting the agre yeah we're approved you you are approv yes we are approved the next step is we would have to you as a board would have to agree to enter into contract with Dakota County for them to give us the money to do this okay so then does the board then approve whatever plan that you're creating they approve the contract okay and then the contract would outline the components that we're required in the plan to have and administration approves the the plan for as a PD function correct okay Sor than thank you and if you do have further questions let me know I can once we sort of have a plan in place and we know exactly where we're going I'm happy to share back I I'd like that okay I think that'd be good I mean because again the school successfully aons not everyone goes to them correct and then and if we're going to if we're going to take advantage of of of of an R Roi and making sure that all staff or the maximum number of students are reached whether be or even srl officers you know I mean those folks could also be part of this the space so okay thank you thank you Nicole thank you Nicole all right our next item for discussion is the joint joint Powers agreement for open point of dispensing and that is Mr Bal oh I got it Michael yeah well I I guess I started it in my previous role long long time ago and um we've been doing uh a partnership with uh Dakota County Public Health uh with uh facility access for emergency contingency point of dispensing um I want to say we did do something with Lake bille South a while back um but what they've asked uh in the past it was Administration uh level and they've asked that it' be elevated to board level for approval so um it's continuing that relationship with our Public Health Service um is that you have it in your packet right we did get it this is this is no I'm getting ready for the next item but yes we did get something in our packet can you can you clarify we not clarified can you explain what is open point of dispensing so let's say there's an natural disaster of some sort like I don't know Co just kidding don't don't uh let's just say there was a a some some Mass need to uh dispense either medicine or a vaccination of some sort or supplies of some sort for public health the our uh facilities um would be available to the Dakota County Public Health System it's a partnership uh of cooperation and support and I know that in the the instances of practice that we've done and the instances where I I can't remember what it was that they needed to dispense and I want in my head it was Lakeville South um that did this but the coordination is pretty um significant in that they just don't walk in and take over your system they might need a gy they might need you know a space that is of a certain uh Dimension and I think our high schools both fit those uh those needs and I I felt like we should continue and I would urge the board to continue having that uh relationship with our County government do we get funding out of it it's no cost to us uh there is that's a I can't remember if there's if they actually use the facility I my understanding or recollection is that they uh operating costs are covered by the count yeah it was minimal it's just like because we would have to maybe shut off space there would be some of that kind of scenario there may be some equ utilization so we would essentially build them based on what that utilization is I believe we charge user fees right for facilities we do have user fees I don't know in this instance of that any further questions no good um the last item that we have so I'm sorry I do have a question on that so Michael this is going to be on the agenda as well for voting on yes every everything under discussion that says recommended action would mean that we're voting on that yep next week though yes correct not tonight well yeah all right the last item that we have on um discussion for recommended action are the Board of Education policy um the 200 series I want to be mindful of this that we may need to make some adjustments um to the discussion of these policies based on uh the questions that were related to them um keeping the discussion within a a reasonable time frame tonight so that we still can complete uh the last item on the agenda which is the superintendent review process so um I do know that there were several questions related to these policies and there were several that we went through through so I'll just uh we'll go ahead and start um I don't think we should Rush this just just because we got to run to the third one to the last one uh I'm not saying that we rush it I'm just saying that like depending on how long the discussion takes for a few of these policies I may be moving a few of them to the next working session to discuss at a later time if if the discussion takes that long just based on the number of questions that in the past we used to have a minute stone that we would would like to use what kind of what do you have in mind from time well well it's 7:30 so I mean do we want to a lot for an hour midnight Midnight noan they policies we'll see I mean you want to just jump discuss is good you want to just jump to the next one and then we'll come back to policies because I've got packets that we can discuss oh boy well hey I mean where else are we supposed to discuss these I mean how toer I'm fine with switching the order of items um on how we discuss right now just so that we can leave the policy to the the last discussion if everybody else is fine with that Mak sense okay all right so we'll go ahead and jump into uh the discussion point which is the superintendent review process um I tried to keep this discussion item pretty broad on on how we were discussing it just based on um what we have going on so I'll give a little bit of an overview uh the board had started the superintendent uh process um with the hiring of intern superintendent Michael Balman and then we went into um having an RFP where that we put out um to get some bids on um hiring an agency to look help us look for a superintendent um during that time period uh after we sent out the RFP uh Mr Balman came forward and and said that he was also um interested in being the superintendent so at the time when the board discussed that uh we decided to Halt the process on um looking for a firm agency and then at at the board's request um we posted the superintendent opening for a period of two weeks uh that posting ended I want to say it was like Monday uh the 26th if I'm right in for November um and there were there were some applicants that were in the pool uh board members could come in and review those applications if they so wished and that's uh that period ended last week um so now we're at the point where the applications have been reviewed uh we have a candidate that's interested and the Board needs to make a decision on what they would like to do next is that kind of summarize it for everybody yes yes I think the applications were going to be reviewed today so I did not look no I sent out I sent out an email and was very we all to go in toie those yeah today and just just to make sure that we we be mindful of for those that reviewed the applications the data privacy when we're discussing any applicants to make make sure that we're mindful of that um we want to make sure that you know people's confidential information remains that way and and how they're discussed um is also respectful so um I go ahead and open the floor for discussion on this topic how would the board like to proceed I I did get a chance to read the applicants you think of the other and it should I see I see can I just make one statement too U Mr Bowman also applied so yeah yeah he was included in the applicants correct thank you my feeling was that uh we needed uh we need someone that knows the district that that that will be able to to mend I think some relationships that were broken in the past and uh I I didn't see any anything that I thought was any person I thought would be any better than than Michael Balman um he's got fact I don't know if anybody would be better than him because he's got the skills to do these people are coming in and have to learn the system so I'm I'm I'm fine going ahead with with uh our current interim okay Michael are you okay just I just want to make sure are you okay being part of this conversation yeah I know I nervous about that myself I don't know that's not he's not that nervous he's fine I agree with I agree with you Terry I agree with you Terry I appreciate the question I typically offer to leave um and we typically say no right so I didn't want to go through that that process but you know I I I do feel like if if cander is part of this it might be easier if I am out of the room so I I I can go sit in my office and I have you you guys have me working like 247 anyway so it's just a matter of doing more work and I I that might be the better way to go Ahad when you do that that'd be good okay yeah I think that's probably a good idea all right then you can say whatever you need to say not really not really not really if we don't come and get you in two hours you're in trouble I might already be [Laughter] gone I'll go hang out with not listening to me he said he was going to go hang out with you when you're I went to get my water I missed that completely that's all right that's all right that's kind of where I'm coming from because I I just feel it for what the needs we have they can fits them really well so can you ask can you help me understand like two years ago when you were looking for Doug when you hired Doug Van right I mean what what were you looking for then were you looking for someone who was going to be good with the community and we had that we had the relationship asking we had that we had relation that relationship was there when he left I mean he had good relationship with the te relationship when he came in pardon he's talking about Doug so what I'm talking about the superintendent Michael yeah that when you were when you shared the comment about having someone who has that relationship skills and and getting to know the community um did you use that kind of same framework when you were looking for the previous superintendent is what I'm asking you know I think we had a different need at that time well we had a different need but we also had a really broad collection of what do you want to see in a super intendant we collected it from community members from teachers from staff from board members from students so they they formulated what we were looking for in a superintendent and we they went um those candidates all went through a very extensive process of being interviewed and met with and talked with the various groups and stuff and why did you go through that process of getting feedback from the community and students from and the staff and stuff because I mean because he's their he or she is their superintendent as well as somebody that reports to us that was the process well that's a normal procedure it's a very normal process to go through all of that to vet them all out and figure out who Rises to the top and then ultimately it's the board's decision when it usually comes down to the final two or three candidates so I just I want to be like mindful of like where we are versus what we might do in the future because to me when we when we made the decision not to go forward with an agency we absolutely limited the pool of applicants that we were going to get um I would say that pool of applicants is not very strong um I mean Michael's application is in there of course so but um there's maybe I mean several of them are out of state where it's very clear that they don't they're not committed to our district in any way and there was one application that I that was in state that I thought was was good but for someone who really doesn't have the the experience with the district our size and I don't think that's that's probably the best for with so for me if we continue to um which at this point I mean I I just think when we made that decision then we're going forward with Michael I mean yes we opened up the position but it seems like a formality and legal for me the decision tonight is really uh I mean especially after looking at the applications like how far do we extend like when would we go into a more robust search process well you can work on that next year and that's can't you I think that looking my personal opinion after looking at the applications and knowing I mean knowing how hard Michael's been working to get out in the community get in the schools make these connections rebuild these relationships it's been absolutely what we needed to kind of build our district back together um next year would be an opportunity for a new board to be in place to be able to do a more robust service that's that's what I agree with you yeah so are you are you proposing that it's just a a two-year contract or I don't know what how many how how the length of a contract what is normal I don't think you should set a time on it it's just going to give you typically I wouldn't set time it gives you more time to never mind to typically intendent contract is 3 years but giving the fact given the fact that he started later because he started in October um the contract if you were to do it would be probably around two and a half years yes because you would want it to end during the time where normal contract would June office which would be a July July 1 June 3 yeah because he still here one year that'd be an in be that makes no sense you know if if one year is another inter so is there a legal requirement that says it can only be one year or two years or it has to be three it says that the norm is three can't be more than three the norm is three it can't be more than three but then you also need to think about like what do you want him to accomplish right and and what would be the purpose of only expending it a year right and he said that he's not going to be his and just just human nature he's not going to be as if we if we committed to this next year and then said we were going to do more robust search next fall to me that that's the ideal because then we do have new board members in place and then the following year if we if we said a three-year contract that would be the following year where again we might have new board it's not I don't think it's ideal we're always going to have well next year we won't next year we have an intact board that's been in place but the the problem you're going to have there though is um we have we'll have a sitting superintendent that is going to still be interested in the position so trying to have a robust um a robust search you're still not going to get that if the sitting superintendent is able to take the position so I mean if he was if he would say I'm just interested in sticking around until you find a new superintendent then then he's will he's interested in three years yeah I I don't think he's interested in St because because he's interested in the position you have him interested in it you're not going to get a robust right um search because it's just like like with interim superintendent I know but I was going to say with with an interim superintendent because we didn't say you're interim and you won't be able to apply for the superintendent position that made it very Challen Ching for anybody because they know that our interim superintendent's most likely going to be plugged well and that I go back to like when we decided on an interim yep yep that was supposed to be yep the situation and it's not um but I think it meets our needs better than bringing someone off the street we don't really know we know what he can do and I see a a a distinct difference between his first term and now this time around of how yes you know he's operating and I know granted his first term was like all Co but I mean but from from what he's doing from a a superintendent piece and engaging and and just everything he's I he's learned a lot in his first time around so um but I think that was I mean that's why I was in favor of bringing him back interim is because he was known for that teachers and principles like him um I mean I don't want to speak for all teachers and principles but that was the narrative so I don't know that that's necessarily any different um I think one of the gaps that I have is that I I haven't gone through a formal interview or superintendent process you two have and I have from a corporate point of view uh but me too you know and I'm guy here you have the U the second B the uh but it's the but it's I get that he's been here before I get that he he we've given him an inup label uh and if the norm is three years I would I would want this obviously to be considered one school year correct it would be it would be I think you are right where two if the following year the following school year would end in end in July as short so so you would have the incoming incoming three board members would have two years worth of two and a half years worth of experience or probably two years worth of experience to decide in January if they want to extend or it would run until like what June 30th 2027 or whatever but you are also right where you would have four brand new board members in two years not necessarily no you would have definitely three I'm sorry you would definitely have one in two and a half years but it's a um so I I have received a lot of feedback I've seen I've got some text me I've got some text messages from just uh some family family members and friends and those in the neighborhood I've got some emails from community members within the business community and non- business community that have really appreciated his presence within the schools and so leadership and so that doesn't mean things are going to get done just because you're in the classroom or in the school building and so I think there are there are parts that I'm still missing which is maybe the execution side of things and maybe as an intro superintendent uh he may not have had the opportunity or the capacity or the authority to a different it's a different role or or to desire y but the relational side of the house and networking and getting to know and trying to understand um I think is done really I guess the feedback that I've received is been favorable in that space so so are we are we looking at um a a two-year formal contract extension it would be be extension ex contract he has contract out to be a full three years to be a full three to remove the inter or two and n and remove the inter room yeah and and there are some things just just um you know so that board members are aware um you he is not looking for a raise any of any subsequent years like it he's not taking Insurance he's not taking mileage he's not doing any of the things he really just wants to be at service to Lakeville schools has been the discussion and that's what it was so this new contract then override his existing one meaning that yes so then there's an opportunity to recalibrate if need be correct the remainder of this year yeah I don't think I'd be concerned about it I mean I think the salary for this reduced year was quite High given I mean I know the benefits piece was part of that but I think we were to that'll be worked out for you that'll be worked out for you to review yes yeah you've been working on that correct got it so what else do we need to discuss I think we're good we need to discuss if we are do we need to vote on it that the vote would have to be at the formal meeting yes to say that we want to move forward and have HR entertain next week we would vote on the contract and we would have the contract to you probably by the end of the week by the end of this week correct sounds good wait but don't we want to vote on it first so that you you need to vote on a formal contract you need to vote on a formal cont contract an assigned contract yes if you have some changes you can give some input but that's it's not a guarantee it's going to you know put in there I know Kim and you have been working on this correct yeah and I have faith in you so I'm good wow someone thank you I always have faith in you David thank you have we have you connected with incoming board members at all has anyone connected with incoming board members on what they think as well come more members till January 1st I don't really matter what they think they're more board members on January 1st EX for br except gu for except for Brad he takes that's true I forgot that hopefully they're sitting here or listening and you know as a community member they have every right to share their two yeah right and I haven't had any negative at all so s are we consensus that we put it to a vote at the meeting next week to approve the contract to approve the extended contract for the superintendent Michael Bowman not an interim yep Y what I won be next y with an ending date of what was it june27 June 2027 we're good we good what we're good oh I'm good okay okay perfect we'll move on to policies you know what I'll go get him thank you yep all right is there a particular policy you want to start with like one um just because I I know that we may be pressed for time depending on how the discussion goes uh the one that I was looking at um that needed updated right away based on the notes that the policy committee provided Ed was uh 210 which was the conflict of interest policy um there were some statutory changes to that in 2022 um so we want to make sure that we get in compliance with that um so maybe we move that one first to the discussion so we know that it gets through to the meeting next week so is everybody okay with that that's I was G to go with it okay perfect all right do you want to start with discussing 210 doesn't look like there's a whole lot on that one but um yeah I don't even know that I have all printed out 210 just had that one change from 8,000 to 20 yep so I don't know if there's any questions or anything that people want to make on that one 210 is the conflict of interest policy um it's strictly all statute it's all statute um like I said that change happened in 2022 section section 3C is uh needs to have the $88,000 figure updated to 20,000 um that's really the only thing that I see on that one um I don't know Terry did he go he went to the bathroom and then Terry went to get uh what's that he said why don't we wait for those two yeah that's what I was okay F thinking the same thing I'll talk to later okay we're in 210 all right oh so I started with 210 because it was the one that uh we needed to update uh based on the changes for that one to make sure it gets through to the meeting um just repeating that statute happened in 2022 and needs the $8,000 figure needs to be updated to 20,000 are there any further questions on that policy yeah so I was looking at 210 and um in section three um sorry paragraph B whatever they they do call out quite a bit in in the designation of a bank or a savings Association uh design number two is the designation of anofficial newspaper number three with a Cooperative Association uh where a board member might have shes uh within that or but not an official member or officer or manager and the number four competitive bids uh I don't know when I think of conflict interest uh I think of uh monetary gain uh personal connections uh things of that nature and so while it may not be officially like a statutory thing to put in here I wonder if there's additional commentary that we should add so as an example LS let's say like uh how do because I don't see Lan well maybe Lan sales is part of that word it's maybe it's required by L to have a competitive bit but you know you know what I mean the whole lar uh well let me rephrase that I don't know I don't call Lar but like the whole conflict that interest of like how do we make sure we're protected in in some capacity uh and then when we think about uh vendors that we use from maintenance to office supplies to whatever it may be or even health insurance you know how do we ensure that there is limited conflicts of interest in that respect now it doesn't really say that a board member should not be a part of the voting it it just says to you you've got to state that you've got to file some affidavit saying that you don't have a conflict of interest uh but the first page we and we do that remember when we did that we do that y y so the first page talks about those four key components all right Banking and savings official newspaper Cooperative associations and and competitive bits and so I don't know if there's a need to add like a fifth that is just a bit more anything that's purchasing oriented or push purchasing related you know I don't know am I talking does this make sense yeah I get where you're going because I think a lot of people get conf get get that in the mind the conflict of interest by Statute is financial gain if there's any financial gain but the piece that we sign off on every year saying that we don't have a conflict of interest or or highlighting where there might be a perception of a conflict of interest you know that's where as board members you you should and um you know recuse yourself from voting on something you know if if the perception could be because of a relationship or that's what we did on the special ed correct correct I give you another example too when I was hired on the board my wife was a teacher here y I didn't vote on the contract But but so the conflict of interest per statute is clearly financial gain and so it's really up to from an ethical perspective if there's any perception or could be perceived that you have any other type of um personal involvement or something some connection to whatever you're voting on you should just take it upon yourself to recuse yourself correct but this conflict of interest 210 is strictly out of Statute yeah yeah hey superintendent interim superintendent but can you share with me like when you do purchases at at the district level obviously there's probably four categories of things that that that that you guys purchase you see a lot of PE cars on Amazon on on the U on the agenda list but besides that do you what would be like core things that you guys purchase and well office supplies are definitely uh a big one um and that's ubiquitous across the district um facilities yeah I'm just trying to think of the more kind of the more vendor related yeah um I don't if you guys well we do do yeah we do do uh but I guess that's office supplies yeah I look at paper that way copers and all that I put subscriptions to well yeah we do have we do have subscriptions um those are those are usually well I guess you those all competitively bit out yeah yeah we have we have to follow the so there are Financial thresholds where you have to get multiple bids uh we have to follow bid law uh for processes like that um I'm trying to think of things that are more in the category of what you're talking about here um and I mean maybe fuel yes we have to do although I the competitive bid we we hit the competitive bid threshold on uh on snow removal so that would really be uh and if you had a you know if I well you work for United Health Group right um but again that's a whole competitive process with an insurance health insurance committee and we're self-insured um I kind of know where those are and if I really ever thought there was a potential I would pick up the phone and call you and say do you see what I see and maybe I think for me that would be an area that um I'd like to learn more of is the our what are the mechanics of the competitive B process oh absolutely we can give you the whole there's a whole book on what our requirements are because we are governed by State Statute and regulation on all of that stuff but you absolutely can give you uh either the board collectively or individually uh kind of a one over the world to give you the the what are the thresholds what are the criteria that we have to meet what are the what are all those requirements happy to do that and they also have thresholds on what needs to be approved by the board and stuff like that and St statute has it but I think our district has always been lower than what statute is hasn't it been uh yeah yeah so we have lower thresholds for approvals and stuff than what statute calls for but I think the big concern un something changed in the last two years is we are wildly out of compliance with the statute right now but again uh I believe that just because our document might be out of compliance if the state statutes is updated that is that trumps no matter what we put on paper yeah right but I don't feel like there's any question or reason that we wouldn't move this policy forward to vote on yeah this is the one that I had the least one questions okay all right so let's move on 210 is going to be on the agenda I thought we had gotten through all the other ones no I'm sorry we started kidding I was wishing that too D to dream so the next one that I'll bring up for discussion um because I just want to keep track of how many we get through is the 203 series um the notes that I have on that has says that so go ahead sorry yeah no no I can talk to this so Brian I know uh we had initially started talking about this and started to kind of work on it but then we were going to come back and figure out how to break this out so I don't know if you remember but and msba had um agenda consent agendas rules of orders procedures and governing rules and meeting outlines in six different policies was there a reason why we did all of these so so quickly I mean well most of them were already done like this one and stuff but so so this and and I think it's important to have these updated and at least have the current board be familiar with what these policies me mean and the intent of them so that um to bring on the new board members so msba had this the this 203 Series in six different policies we had it broken out into two policies and we took it to bre breaking it out into three policies so what we did is we put the operation of the board the governing rules and the Order of our meeting procedures into one and then we took the procedures and the Rules of Order into another one and that one had very minor changes to what um we had in place and then we created a new policy for the meeting agenda and consent agenda because I know you had mentioned maybe making that its own policy when we were talking in policy and so that's what we did so we we took our two it made it into three which is still consolidating the six that msba had so like so like meeting agenda and all that isn't a diff so like when you see all this stuff that struck out that's just because over in this new policy 2035 so like this 203 is really just talking about um the governing rules so there's nothing really controversal about this is there let's just this well I I don't know we'll have to find out so so so what this really what this is the 200 series The 203 203 Series right the meet meeting order the 203 is really just about meeting order right yep The Rules of Order saying that we are operating under Robert's Rules and that the meeting order one of the things that msba has on theirs is like a sample agenda and it's it says similar to because it doesn't have to be exacting so we just put a similar to what ours is in there and um and then that was it and B and C were already in the other what we're good well I have some questions um I I guess like one of the things that that I have struggled with um is just the Rules of Order when we're using them for working session versus regular session um and based on law like anytime the board has a quorum then it's a it's a meeting right so even this is considered a meeting um but they but they have up here regular board event I know that's that was my question so uh the thing that I'm questioning is um should we be using Robert's Rules of Order for working sessions as well as regular sessions to clear up some of the gray areas that we've ran into um so that that really that that's a good point I don't know I'm just I'm just asking I'm just asking I agree that's so then maybe we should pause on these and then discuss them then because like when I look at the when I look at the 203 4 5 6 7 8 9 10 uh and now we've got the handbook right and so the handbook has a lot of procedural components to it where you would want to leave well I don't think you need to pause on the regular board meeting we got a lot of 20 lot of handbook things that we wanted to build out and the handbook has a lot of procedural pieces in it that you would want to weave into these existing policies of 201 202 203 not policies aren't procedures so the so you could reference in the policies to say go reference the handbook which is not in there so when I'm looking at you know hting Public School District uh there's 200 series they they have a like a brand new policy that isn't within msba that clearly uh articulates as policies are going through the three-year review cycle procedures may be pulled out and placed separately from the policy to allow for St I mean they've got a policy specific around differentiating the two and then when I look at their 200 series policies they've got references in that that tell people to go look at the handbook for those kind of stat time out though Brian what this is what this is about though Brian is this is taking our current policy and updating it to what msba has updated which is not what we're supposed to do our policy is to put it it's is to have a lake Bill lens on how the board wants to operate not what msba tells us no no no I agree so I don't think that's what she's saying that's not what I'm saying I'm saying what I what we were doing here and I guess maybe this maybe answers your question a little bit more to get why did we get through these so fast because this is just updating it because we have either old verbage or um updated statute information or whatever so this is getting us up to date with what is legally accepted because it's been done through msba so now when the new board is on board and you start your policy reviews and stuff you're now reviewing this through the lakeil lens because it's now been updated with the msba side so so so this this is just to get it up to date pretty much legally and with the statutory information and so like that's why and just breaking these out just makes it a little bit easier so there's not a lot like if you look at 203.000 um you know we changed the one word from inure to inure and then um they didn't have a j so we added J yeah I don't know we're this is different if we're going to go through these anyways then I don't know well I mean just think about it from a brand new board member you know trying to figure out how to take an old policy updated to msba and then and then put the lakevi touch on it so if we can get it there so that it's msba then all they're really doing is reviewing the policy and not doing all the mixing and the matching and and all of that but I do like that this is a good one this is but it's next right but that's kind of different also than that one this is different but that plays a part in how we want to design the 200 series but the 200 series can be designed but now we're just yeah but now we're just talking about the agenda here you know you can always change I only have questions about 20 3.1 and it's really just related to are we using Robert's rules at all the times that the board is 200 203 2013.1 yeah that's the only one I have a question on the others I mean are just are the fine well I think you guys should decide that we're done I don't think there there's no requirement that we do Robert's rules during a work session our policy says that we use Robert's rules for regular board meetings and you know any meeting of the board is a regular board meeting unless we do a special meeting or an emergency meeting but we've always had an agreed to protocol at the begin beginning when we start our year and talk about these policies as a board that we have a more casual setting for our work sessions to do a flow of conversation so if that's decisions generally ought to be made working session we just made a key decision literally 10 minutes ago so that and so those are the things where I feel like we get in this gray with this gray area of the law but we're voting on it at a regular meeting like it's going to vote so I mean all we're doing was saying it's going to vote as a recommended action but um the thing where I feel like we get in the gray area is when we make a decision at this table and say during a working session and say Yep this is the this is the procedure we're going to follow and then we go back to the lawyer and they're like but you didn't officially vote on it because you weren't using it so then we have to go and do the exact same thing that we were doing I feel like it puts us in a quandry and I just want to make it clear so that we're not sense so that legally we're I think that's a conversation with the newk can I just speak to like being part of this policy committee over the past I don't know two months or so I feel like when we came on the board there was this discussion in terms of how many policies had not been reviewed for whatever period of time and Brenda really emphasized to us that we need our policies to be consistent with statute right and so to me the goal and why there are so many policies coming forth is because we need our new board members to come on with policies that are consistent with statute so whether we want to introduce some new Pizzazz in the New Year great like we can always reopen this but we cannot move forward with outdated policies that are not consistent with statute they're not compliant with statute so what you're saying is you want to be compliant now and if they want to if you guys want to change them next year you can that's a good idea right but I mean literally we're only talking about the 200 series I am so sorry um because all of our other policies aren't updated either like just on the the route that Brenda's working on right because I mean they're three years out for me and updated so I just want to clear on that that makes sense to me yeah I I uh Administration is is challenged when we have policies that are are out of compliance um and I think there's liability issues that should be absolutely part of the conversation here and the board at any time under any circumstance can review any policy for refinement improvement Etc I also think that and I'm hopeful that moving forward the the new board will put a lot of effort into a handbook for procedural and operational Clarity because I think a lot of the conversation right now is would be resolved by that potentially and the policy uh effort I think the priority of work right now is to get us in compliance as as high a level as possible so I have issued instructions to my staff that we will bring these into compliance and work obviously the policy is the business of the board and administration should be coming alongside and helping with that process either technically or administratively or any other way that we can but I want to limit liability at a minimum in the absence of any approved documents that we are at least compliant so that we don't have exposure and we will be challenged over the course of time time on a variety of potential issues we have been and we will be yeah and so I want to just commit the administration side of this to coming alongside whether it's helping with developing the the board book board handbook uh you know like doing the physical work of you know fat finger fat fingering everything into a nice document from your guidance and Direction uh as well as with these just getting the the heavy lifting done and the refinement uh coming from the board because in the end these are board policies and that's governance and as an Administration we want to be your partner in that and do whatever heavy lifting needs to be done to make that happen and kind of get in that cycle the best that we can but I think to to director Thompson's point that as a new board comes on if we are in compliance before we get to that next stage we're probably doing ourselves a service um but either way starting in January I think the 7th we're going to be on that train regardless so well and to be clear all these updates are based on us reviewing the msba ones stat reviewing statute and making sure that these policies are complient right and it's and it's going to take them a while to get a policy committee going and reviewing great and you're you've done that work for them well the other thing is we do have some policy deadlines coming up cell phone policy being one I know I've been asked a couple of questions about what's the current status so we're preparing a document so that you guys can have that but uh you know we want to stay on top of these things and to you know Brenda's kind of our Point staff person to do that um so we just want to get in compliance as fast as we can and then we can revisit anything we need to as quickly as we as we should um yep but I do want to I I think it's super important that the handbook and what director Thompson was talking about with what Hastings provided and having reference to a handbook in our policy it' be super great if we could get there and if we could get there like before the end of February yeah we'd be doing really great and so if if the changes that you are recommending Are all uh a comparing contrast to what MSB msba has and what we have then then that's fine because there are a lot that I think we do need to talk about like what you said Kim are all board meetings regular board meetings well yeah I didn't like process I didn't like we talk about uh 2031 Rules of Order it talks about how motions are um are shared or how motions are adopted and carried out and where where we get into the weeds of Robert's Rules but we don't talk about what are are points of orders tabling amendments how to do those kind of things so there are a lot of conversations that I think the board the next board will have to have and how they operate but so can we just so can I let me just do some a little just a little bit of clarifying so like on 203 the purpose you see that there's some red in there that's because that's merge we only had the black portion of it because we're merging two of mba's policy we should separate them I mean the more just because if the next board's going to come in guess what they're they're not they may not know that we merge them so the more want to have the six separate policies in my mind the more that we can be if the numbers are consistent with what msba has the comparing contract just makes it easier that's all and if there are new policies that are not within msba they can be different numbers that would be my recommendation even though it might be dissip page because when when you merged it the meeting the meeting agenda flow where it says a meeting order like I'm 100% disagreement disagree with let me rephrase that there's two key components that are generally missing from the meeting agenda which is new business and old business and that's not on here and so those are things that I see um but I thought that was a sample agenda that you Chang this is following a an order similar to and it's just what all I did is all we did was plugged in our similar agenda we generally don't have new business and old business on our agendas it's not labeled that way right but never mind that's sub conversation but he's saying that a lot of there might there might be new business he wants to add and that that's that's I know but it's be new business that meeting so should be all on the agenda it makes it fun that would be that would be blindsiding the public in my mind if you're adding new business to a board meeting and he and he just put down new business and the public doesn't know what the topic discussion and and stuff and that's why we've never we've never done that but that's um so but that doesn't mean it doesn't did you make any updates to the 205 so well hang on a second let me finish on this so where are we at are we going to do this in instead of the three made more sense the way we put it together I do too um I mean if in service of like getting past if we have to break it into six policies I'm fine with it being combined into the the way that you guys had it I didn't I don't see any need to break them down I think it makes sense the way that you it definitely did not make sense to have a meeting agenda policy and a consent agenda policy because I thought it was better to have them together because it helped people understand what the differences are Y and stuff so um so that was so that was to 20 that was the 203 series and then on 205 205 you said do we make any changes yeah so we went through this the last time Brian and you had some thoughts of what you wanted things added and I don't know if you printed out the color version of this but where the brown font is and stuff is kind of what oh I don't remember what I ended up foring to everybody I'm sorry but I know one of the things you asked about Brian was under procedures yep regular meetings you wanted all regular meetings will be will be video recorded yep but I see that crossed out is it it is crossed out I would I would like all regular meetings to be video recorded crossed yeah it's crossed out on the one that we were sent yeah oh it's not I'm sorry it's not crossed out on mine Sor my reason is accessibility for the public I mean these microphones it's hard to pick up um when I think about disabilities too like if we're up there on using those microphones and people can see it I just think it's easier but that's just I'm just one board member with a so so all meetings so like what happens if we have one of those emergency meetings and what if we don't have somebody here to videotape it GoPro I don't know the answer I guess we have to some here well I think we should have an exception then then you need to then you need to have an exception change your process we'll have to change our internal processes in order to accommodate that and we might have to have a like a duty roster you're going to have to change the statement that they get paid and stuff's put he they he said that they have the video recording for all our meetings they just don't share the video they only share the audio for working session we're talking about special situ we're doing if we're doing special session meetings and your and your the board development meetings and the emergency meetings and all that kind of stuff you're not going to videotape the professional development meetings well right that shouldn't be but that's not what but you're saying that all meetings well you would have to have some stipulations on that because uh professional development if you're bringing in a corporation and they're doing development with you then for proprietary reasons you wouldn't that wouldn't qualify as a regular meeting this is my question then is like what what if this should really just be policy versus what we decide as our practice like we could go into going into next year we could say we're going to record all work sessions and end of month meetings and I don't think that has to be in the policy that we're recording every meeting because then we get in a situation where we can't and out of complaints good point like to a community member I don't want a board to be able to say no I don't want to do it anymore like I want it in the policy but they can because they can just change the policy then well they can but then but then it'll be recorded that it's that they that they are taking it off but whether it's in policy or procedures you're talking about it in a public meeting about what your agreed to practices are and you're all agreeing to it or not agreeing to it so whether it's in policy or in the procedural manual it's getting discussed publicly you know what you guys decide what you want to do it's I mean yeah I think there's uh there's a merit in the discussion but I also agree with Carly I think that um we could do it through the handbook as part of the procedure I don't think it needs to be in policy I agree with that I'd be fine with that well then you give yourself a little flexibility yeah right I agree with that I think we don't want to pigeon hole ourselves into situations that could potentially put us out of right I agree all right moving on what's the next one um it looks like Judy it is 207 Brian had more on 205 though nope I don't have any more but you do I just want to I do I have a couple things just to make um a point of um there was something about oh right here under the written materials and what section is that looks like it was section under procedures yep the written materials can you go back up to that so um keep going was further up there under written materials um you had talked about um wanting to have the materials available and onto the website and all that kind of stuff and you laid out a very detailed written piece about what you wanted and when I went back into statute it it really aligned exactly what 13 d01 subsection 6 was in statute so instead of writing out the detail that you had talked about um I had just added in here that we consider the subject matter in compliance with Minnesota statutes and I listed the statute that you referenced with all the details of what you wanted done with the written materials instead of writing it out because I think it's important to reference these statutes so you and community members can go back and read them in more detail y um and then go and there was another one okay right there go back y um you asked a question about the mediation process and it says they're open unless the commission Bureau closes them and so what I found out about that is they're basically um they're never open so we don't post those meetings um they're never like Brenda said she's never experienced them being open Michael I don't remember if I talked to you about I think I talked to you about it you weren't sure but in talking to the old HR guy he said they are never open they are always closed and so they we don't post for these meetings because they're never open so that was a question that was asked and then another question that was asked was the existence of parent complaints was um must not be the sole reason for the Board of Education to re um renew a coaching contract so that is actually written in statute and we asked why why couldn't that be a reason but if that is a problem there's like Carly had said in the meeting that night that there would be bigger reasons in addition to the parent complaints the parent complaints may push it over the edge or may escalate it to being reviewed for re removal of the um um of the coach but it can't be it's just because Terry complained about you so it's written in statute so I never did that yeah never and then um and wait now under the purchase and sale of property um it was mentioned that a few board members wanted it stated in this policy that the district will hold a public hearing and this statute is actually just talking about the exceptions to open meeting and we do do have a public hearing policy that um would be more reference but like um so I I personally don't think it would be appropriate to state in here that with the purchase and sale of property that we um have a public hearing because one if we're trying to giving your leverage giving leverage away but I do think the board should be aware of the public hearing opportunities so that if we are selling property or doing something that we know that maybe we want to have a public hearing about it but I just don't think it's and you could get input from the public you just don't have to talk about the price you know right and I just don't think it's appropriate to put it in this policy because this policy is specifically about the exceptions okay and I think that was all that was asked in in regards to that policy I do like the referencing of the statute in there all right 207 public hearing um we did add some information here that actually is more um related to what's on our website remembery so if we're saying that in 205 we're not putting the public hearing one in um about the land sale are we adding it in 207 public hearings it's not in here I'm just saying that you should be aware that if you are in a situation where you're selling land and the board wants to have a public hearing on it you should call and have a public hearing I mean again I we didn't really change too much from what msba has because I think it's more appropriate for you guys to have the discussion yeah I I'm just looking at um you know the the land sale that we dealt with as a board and um the different the different groups that were using the land would have came out during a public hearing and you would have had people come and say this group is using the land and that group is using the land and we put this on there and we would have had that information and we didn't have it and and I guess like when I look at it um I would have liked to had that information that's what I just said you could talk about the uses but that but that is also part of the with not announcing the land that we were going into close session to talk about though that was if we would have announced the property we were going into close session to discuss then they would have been aware of it and could have brought those concerns to us prior to the voting I I would say like um for people on boarding um or just thinking about this as an ongoing board member reviewing these policies is important just in terms of thinking like okay what's in this public hearing policy and when what are the situations that we would have a public hearing if we have these fully reviewed together as a group in discussing this then it feels like when we encounter something like a land sale we're like hey we should probably have a public hearing on this based on BL can I ask a quick question because this is really concerning to me are you saying that Administration did not provide the board what the public interest was from at least a staffing perspective so that you guys had that going into close session correct is that what happened we had very very little very little I remember a comment saying that the the 80s were in FA of it I remember there were no groups using the land and that was not the cas okay so there was some not much not much okay but keep in mind it wasn't that whole plot of land that was being sold either it was just a portion of it that was the use yeah I I don't even know what it was I just listening to the conversation is that if we had had a public hearing we would have learned a lot of information that probably would have informed how we all felt about the situ we didn't even know that we could have a public hearing because we were newn board members too but if it's in policy that we have to do it then anybody whether they're a first year board member or a 25-year board member would know to do it I guess that's where I'm sitting because I didn't know to ask for that and nobody informed me that I could and I didn't see it anywhere in our thing that said that we could so this is where I feel like some of this board handbook stuff will be helpful because when we're talking about you know onboard I I mean I think some of the challenges with us onboarding is we on and walked into like a very challenging situation right and so I don't see that around the corner for us um where I think we can do we can take more time and even when we think about what's important for development in the first quarter it's like reviewing these policies and making sure that we have practice in place like that the board all agrees upon and so when we're reviewing policy 207 this can be like okay what situation would arise where we would say we need a public hear um so I don't know again I I hesitate to I I think why I agreed with Judy with this is like once we put something into policy then if we're again if we're out of compliance with it like we were out of compliance with then it like makes it a challenging situation to walk back from so well I as a board member didn't even know what plot of land we were going to talk about when we went into I'm I'm just saying that once we put it into policy as a requirement it becomes something we absolutely have to do that maybe instead it's more about like what's the practice that makes sense for us to follow um and if everybody is informed and knows what all the policies are I mean I think that was the challenge is a lot of us didn't know all the related policies to that situation so it does require I just want to protect the district I I do too but I almost think like when we get so prescriptive in a policy that's when actually there's more liability in place or there's more liability that comes a possibility so the one thing with the public hearings one that was a little bit different than what msba is is msba rolled out examples of what um public hearing to address the Board of Education was and they gave some examples that we don't use so so we wrote In what our practice is today is by following the registration process as communicated by the district um instead of using the example because I think I don't remember what their example was but it was something about um giving names to I don't remember they but so and then under the F SEC under part five it's called personal attacks and we actually use the information that we have on our website about um what's acceptable and not acceptable so that it aligns to what we report how our practices are so those were just the two little changes that we made to align them the examples is aligned to what our practice is today now whether you guys change that or do whatever you do but it's at least going to be aligned to what we're doing today see where I'm talking about that yeah I do okay so when you have this public hearing thing especially for a sale land you're going to have to cross reference it we make sure you with the Clos session requirements it's not in the close session policy it's not in any of the policy no in the close session policy what important if we have a sale of land announce it yeah and you don't want to lose your you announce it and you are getting concerned people then you should turn around have a public he but you don't disclose like what but we did have the negotiation we didn't do that you know let's move on let's move on okay let's move on yes we didn't but that's we're trying to fix it now no but that's try toix TR that's why she wants to add it in here cuz we we did have concerned people and they we and they asked for a public hearing and we didn't do it well we have the public hearing now and that's your this the disc but it's not in there for a specifically for a land sale yeah but is a chair or whatever if you need to you could call a public hearing for it it doesn't say you can't do it you didn't call public hearing for anything pretty much anything and you just have to be then careful about what for closed session things is what I'm saying and you can work with that so the question is if we start putting something in here for closed session specifically for land sales of land then do we start putting in yeah I don't for other I don't think you should I don't think you should detail it I think that should be I I I still think that the public should have input yeah I didn't say they didn't but I don't if you start detailing it if you start Det then you get then you're going to get I don't think you shoulda okay all right like I said I'm one person on a board so that's fine no that you don't that's you don't take that you have to take that attitude there's no attitude I'm just saying I'm one person I'm just expressing an opinion and if Maj there could be there could be situations where we don't even know this says the purpose of this policy is determine procedures to effectively receive public input so it keeps it that broad so then that allows you as as a board member or a board to decide which items do we need to receive public input on whether it be because that could be boundary adjustments could be yeah okay want to keep it front but but Kim I feel like we have lived and learned and that's the point right and like that's of course we don't want future board members to experience what we did and so then right so then I'm thinking about like when we have new people that don't know all of this stuff yeah but you're going to be you're going to go through the 200 policies it's going to have to be in the handbook we're going to have to reference yeah but I think it's I don't think view the actual policies themselves you're not wrong no say we didn't say we didn't say you were wrong no I I didn't think that you did I just like I said everybody gets a voice in the process and when the majority is like we're good we can reference it somewhere else I just think I would have rather had the public comment hearing before the thing than than after right so right yes and are we good on that one yep we can move on 2088 the only thing on 208 this came before us back in June and we never finalized so this had been done with Bri Brian and myself and we reviewed it in June but um Brenda never got the okay to move forward with it because under the implementation of policy um part A there was the piece that was added about um the the um employee and student handbook shall be approved by the Board of Education and subject to annual review it had been recommended the attorney happened to be there that night for the meeting when we discussed this and their recommendation was not to include that sentence in there and Brenda never got direction from the committee or the board if we should be moving forward with or without that sentence can you read the sentence out loud um the employee in student handbooks shall be approved by the Board of Education and subject to annual review and if I remember correctly Christian had thought that that would put us at risk saying is this I don't see it in here at all in 208 yeah there's development of policy and then there's adoption implementation of policy I don't see oh it's scroll down keep scrolling scrolling there's a lot of white space got to keep scrolling oh oh yeah there's a lot of of white space okay yeah yeah so it's that part A okay so the superintendent so was the concern that again like it's too prescriptive right yeah and it was just that last sentence it's something we've never done as I recall well we approve the handbooks and we review them when we get I don't remember him being why was he so why was he why was he so about the is that on consens agenda or something I I don't remember seeing that we've talked about him I remember him yeah we get him year did we did the same way we did the POS where we brought exceptions or changes right changes just like curriculum that's we we did a uh exception process for Board review MH but I ative but I just want to be clear like the recent handbook was under review for a long time with legal where I don't know that we were doing it that we did that on an annual basis like I remember asking like have has it been reviewed by legal yet I don't think but I think you're thinking about the discipline policy that was a little bit different because there were updates to that I don't think we have in the last two years no because that doesn't that's where I got the two years um is there what what's the concerned with the board approving it that's what I was trying to think well the board approves it we approve the handbook yeah for the dets there yeah okay I I'm guessing I don't know I wasn't I was in that conversation I'm just making a educated guess and if you guys haven't done it over the last two years no um I'm not soy to that but um I know that we've been in compliance with this uh requirement um even I mean under Dr Snider we did this does the msba um One have this in it no this was added this was added by us so Brenda was waiting to figure out cuz legal had recommended not doing it and if legal recommended not doing it I would strike it just that one sentence and that was it so then she was going to finalize this one yeah then then then let's just do that okay we're done all right and so then we're on to 209 code of ethics because we already did 210 and there were no changes on this none from the msba original one okay she got let's just make sure that like cuz this is adopted November 26th 2013 I'm sure that this has been reviewed oh it has been but that's what Bren that's what brend is doing is adding the review date because all of these have been reviewed um they haven't been reviewed with this board but they were reviewed every year with all the other boards we would review them every year but yeah I just think yeah she'll change the date change the date yeah we're GNA are we going to vote on these yep so then we'll just there's no changes on this one them together move it forward to two 209 so all policies that we discussed tonight 203 2031 23.5 205 207 208 209 and 210 we'll move forward to vote on at our regular meeting next week which basically aligns us to all of the statute and msba we're in comp yes and then we're in compliance and so then you feel better about that for the 200 Ser 200 so just so you know I've given Brenda the task with a team to prioritize um policies and based on their uh dwell time of uh coming out of compliance so if statute changed then we need to make some uh adjustment there I've asked her just to do the compliance piece uh and and then prioritize those and then we also have due dates for some uh the cell phone policies the one that pops in my head I think there another one that's February I see um well I think the one on cell is March March Yeah March 1 so I I I have the team working on that so in preparation for the new board that seats to be able to say this is the priority work for this reason and seek the guidance at that point all right yep sounds good all right so having completed all items on our agenda for tonight within a timely manner I will say that too um we are journ for theight thank you very much and have a wonderful evening thank you e