Okay, I'll call this work session to order. Um, October 7th, you join me for a moment of silence and pledge of allegiance. I aliance to the flag of the United States of America and to the republic
for which it stands. One nation under God, indivisible, with liberty and justice for all item two comment think we'll have any today. So we'll move on to our first discussion item that's a paniprog update
have our illustrious panrog chair here today. I don't know your staff to te this up or you guys are just going to kind of give us >> you know I just think you know a couple years ago we decided that it'd be a good opportunity maybe after each pan of Prague to have people come in and kind
of give a debrief on how things went and anything lined up for next year. So that's >> okay for those who don't know Paul C is current president and with me is Scott Kudson our immediate past president. So what we
want to do is give just as Justin said a brief update of what 25 looked like, some things that we changed that went well, some things that we continue to work on and some preliminary thinking about our key focuses for 26. So 25 uh I would say another successful year of
progress keeping with our our name always opportunities but we got many many more positive comments and feedback and we you know limited to no negative always things we work on. 25 if we think about it was a big year of change for
us. We changed our focus with the goal of trying to take some pressure off downtown, especially during a big weekend. And that really came out of this meeting last year where we talked about how we shut down our streets. And it was recommended by the city and say, well, why don't we look at it from
Thursday to Sunday? And boy, that is worked extremely well. Um, created a much safer environment, a good venue for our families. Thursday night, we put another event on and brought our Minnesota Fire Engine Club and it was
fun to watch young families come on fire trucks, but young kids don't like to do that. Friday, the city chamber along with Lakeville works put on a touch a truck again very focused at young families. And then we pivoted our race car alley back out on the bulldog, which
took the pressure off 209 and some of the businesses portfolio. Again, good feedback from those. So again that pivot on trying to move things off uh you know other places and keep just on was really
a a super positive move. We also pivoted our uh craft fair now the global market out of the curling club post office lot and moved that down to the Alina Health pavilion
again using another partner in the city uh for a first year went extremely well. We're excited. Already planning to uh move that to three days for next year. That's what the craft fenders want. Uh using shuttle with Schmidies and always little things that you learn as you make
changes, but it moved very well. It also enabled us to attempt to put some more handicap parking in downtown. Uh, I give us a A for intent, but a B a for execution because what we realized is people didn't short of putting handicap
on every parking spot, it didn't didn't pan out. So, we're going to take that the next step, but we like the concept of giving that type of access right downtown in the middle of it. And then we moved our family tailgate. That's a Tuesday, but we moved that out to
Caspersonson Park. And wow, home run. That park suited that event extremely well. Our growth on that event just continues to skyrocket which is great. It's free, free, free everything and young families and it really played out extremely well.
You know, with all that change, communication is the key. We thought we did a lot. Always opportunities for continuous improvement. One of the things that helps us a lot is getting out in front of that early so when we know our changes, getting them to you so that we can get our approvals and so forth as early as possible so we can get
to not only businesses, but one of the things we learned from talking to our LBA is so they can get to their business partners and then to their patrons. So we all have to share that communication. So um you guys probably saw the new marketing tools worked phenomenally
well, positive feedbacks on that direct mail. We're going to step into that even further this year. Uh that is we have to continue that along with our social media and so forth. And when we look at our events, we saw growth overall pretty much everything. Even our small events,
you know, puzzle contests sold out at 90 teams up and picnic, you know, some of the stuff that that the art center they sold out. Our card tournaments were the largest we'd ever seen. And part of that to be true that we're a growing community, but I think people are enjoying all the events, not just
the big ones. So, uh, and of course, none of it happens without great sponsorship of our, uh, our 25 sponsors. They were great. Um, as we look at 26, we're already deep into it. We've been going through and confirming a lot of our key repeat events. Uh, those are
almost all locked in. We're working on our new events. We don't expect to see anything big. way we work on new events is we solicit from the community. You want an event, you bring total to us. Um some like Susan's working with us on,
you know, our new botchi ball courts over at Spy Glass Park. Four courts, let's put a tournament over there. Those are the type of things that we see. We've got a couple athletic clubs talking to us, girls football, tennis teams, all good community involved,
community run events. So, we're excited about that. And of course, we're always we never stop working on behind garbage motorbies, right? As things grow, you got to take care of that. So things like doing a midday Saturday full of trash, which we did this year, we got to figure
out ways to do more of that bodies. How many do we need? How do we keep on clean? It's a thing nobody else wants to think about, but it was so critical to run a clean. So the primary thing that we're focused on in 26 is really around safety and security. I'm gonna let Tom talk about that because we've already
had some good conversations with our lieutenant uh partner Jeremy. Can I just jump in one second because I think you integrate this year with on the music of the park Wednesday night. Is that >> planning to do that again next year? >> Yes. Yes. We we'd like that partnership
that we take that one as inside of Live at the Lake. >> Um trying to build it out and over time build it as a tribute day and night. So yeah, we we think that's great and uh had if not the largest one of the largest crowds that week. So yeah, very
wellreceived. >> Okay, good. Um for anyone who does not know who I am, Tom Kudson. Um, as Paul said, an immediate past president, been on the board for a while and um, one of the the pieces that has kind of
come to to me um, is our safety and security and kind of leading those discussions and being that person on the board that that does those things. the whole board works on a lot of things um together collectively, but that's this is one of the things that
I I work on and just wanted to give you some what we're looking at ongoing um for with years and our enhancements going not just in the 26 but going into into the future. Um, as Paul said, we've met with Lieutenant Warfall at the
police department already and started some very good conversations. We're going to continue to have those with both police department and fire department to see and make sure what we do with our our safety institute. We get a lot of people downtown and we want to
make sure that safety is is top priority for everybody that's that's down there. Um some of the the key things that that we're talking to them about is our street closures and and our barricades. Um,
one of the things that Lieutenant Paul brought to us is some barricades that we know as close as Hastings has gotten a grant to um, purchase some barricades that we can use for our
>> some movable barricades that are capable of stopping vehicles if they need to. Um, and we like that idea. We've seen them in some of the other communities we've been in. Um so they are a useful tool
that we could take advantage of. Still still working through those. >> Those are like concrete barricades. >> They are not. They actually are um smaller movable. They uh come in a trailer. Um, so the ones that Hastings actually has,
they all are in a trailer and they have enough pieces to assemble that they can barricade a few different intersections. >> Okay. >> And then the ability to move them would
be a couple of police officers, a couple of public works workers. um it doesn't take a lot to move them, but they do um serve their purpose to stop the vehicle that they can serve. So, um
very very neat technology. Um they can look at it that way that it doesn't take a team of people and equipment to move them, but they will stop a vehicle if need be. So, we're trying to figure out
um where the the right places for those are, especially since we're we're closing Holio from Thursday through Sunday and we have a lot of things going on with fire trucks out on the street on Thursday and touch trucking cars and
stuff on Friday and the parade on Saturday, but as well as over on Hton, we have the carnival hole that goes across and you know takes a two blocks of Hen right there and what's the the right area so that we don't have
you know an avenue of approach for a vehicle that you know but yet we still have to you know work through those conversations and that's the conversations we're having with um police department fire department of what does that fire department still has
to be able to get in if there's something going on but we want to make sure that other cars can't get in if that's not And so which is just like we can't you know put a hard close on Holio for the whole weekend because we have a parade
and crew night that also need to come down through. Um so we're working through the carnival area is another one that we've been talking to the police department about and one of the things that we're talking to them about is
fencing in the carnival here. defines a space for the carnival. Um, gives us monitored entrances for the carnival so we can see who's coming and going each. Um, and that the fencing as
we talk through it, it would be a a variety of fencing type devices. So, it doesn't won't look fortress around the the carnival area. And this is, you know, with input from
both our police department, fire department, and our carnival who they, you know, travel the the country. Um, little piece that most people don't know is that they actually live here. Um, they live just west of our city. Um, so
this is this is their community. They they enjoy this one because it brings them home for the summer for for a couple of weeks. Um but they do spend the rest of the season in Minnesota, North and South Dakota, Iowa, but um
they're here. So this is this one's special to them because I mean they don't want anything to happen at any of their carnivals. They surely don't want it to happen at theirs. So I mean this is where this is where their kids and their kids' friends are. Um so they're having very good conversations with them
because it really it helps with their input of this is what we have done good or bad in another city. I know um a couple of their other cities that they
perform at do fence in their their conical area. That just kind of helps um like I said giving the entrance and knowing who's coming and going. And it also if somebody was to get trespassed from the carnival for doing something it
defines that space of what what does that mean or can I be so it's just those conversations that were we're still having um another conversation that we're having with is additional personnel and what would that look like and you know
what paid for by frog um that's outside security and How how could we as an organization help supplement what the police department is doing by hiring uh and outside security? Good. I I would
say very good conversations that we're having with the police department with those both things that we can that those security officers would be able to help the police department with take some of the pressure off with police department so that they're they can focus on what
they need to do as police officers and some of those things um that a security guard could manage. and talk about that in in just a minute because that goes right into one of the things that we're looking at and we will
more than likely be doing this year is implementing a bag policy for our larger events in our downtown things and it's similar to you know Rosemont city that's right here by us has a bag policy for their across the whole lakefront day is
going on on the same weekend as Bang Frog has a bank policy and then when you go to any other larger events like you know things events and stuff like that they all have that policy. So anywhere that you go um to include festivals and
events that are smaller than ours have implemented that policy. So that's something that we're doing. It would be, you know, similar to, you know, one clear bag, small small in size, like a small purse or something, medical or
diaper bags for families with with children, you know, could be exceptions to those because we're so we need to make it accessible for our community and our families. So, you know, that's what we're working through the the wording on on how that would work and where it
would be and that would be, you know, in in the whole downtown area. talked to the lion that you know that have their large event at the art center, they support it. We've talked to Babes, they support it. So, it's it's
good that, you know, they're all having good good discussions in support of what we're looking to do. And that's where it comes in key to having those if we have security people that can help do that versus asking
police officers downtown or in the car at the art center or wherever that be, you know, the security guards at base and, you know, handle those kinds of events versus having our police officers tasked with
things like that. Um, so that's um what we're looking at. And then we're also as we go to other festivals and we take our gold and our ambassadors or royalty out, we keep looking at things,
always looking saying, you know, how other people do things and we get ideas um both on both sides of that on what what we could do better and, you know, things that that we know that we're doing. So we keep keep looking at all of
those things to to help us to keep a safe and and a good vision for all of so I think that that covers the core again we're in contact with our neighboring festivals as well have relationships with a number of the other
board members and that's it we're finally realizing that wait a second we need to do more of that we're all dealing with the same things security safety and so forth and so the more we can partner and and uh share I think the better off we are. So um but no so I
that's what we wanted to bring together. We're deep into our planning again. Uh I said our goal is to do most of our planning here this fall come January one where now we switch into execution phase the core team and there's core team of
13 spots on the core working board just like you. We meet every month with a working meeting every month. Um and but we're feeling good about where we're at. We'll pull our full team kind of broad together. That's a spot where we bring all of our grant leads and our city
partners and those type four times a year. Next one is uh 1117 we mentioned on on Saturday. I that's where it'd be great to have somebody that represents the council join us in that environment. You stay plugged in
but you're not limited to 12 or 24 meetings a year type thing. But it it allows you to stay plugged in and say, "Okay, how do we always stay a partner?" But we're excited about where we're headed. And again, the the safety security thing is the one
that has been on our back of our mind for a lot of time. And we keep making steps. We're going to take some more steps. We have to. And again, it's not just what are we doing for 26. We're thinking, okay, if those go well, what are we we got? We know it's going to continue to evolve. That's just the
nature of where we're at. Um, I just wanted to make two comments. One that I'm glad to hear there's some work around the carnival because I think Friday night and Saturday night get a little uh wild in some ways. Uh, and so
more parental supervision would be great. I think if we could just, you know, make sure everyone's parent is there. Um, but at the League of Minnesota Cities conference this past summer, I went to a session that was uh geared towards festivals that cities are doing
and the security topic came up. It seems like a big trend is that using public works um plows as barricades. I don't know if you've already talked about that, but that seems to be what a lot of cities are doing um especially for big
things because they're easily movable uh and they can stop a vehicle. Um, so I don't I don't know where we're at with that kind of conversation, but we already use them here. >> Yeah, we're a couple of our key venues, but and we've looked at those. Again, these movable barricades have become
very current. And again, when you see the technology of them, it you can literally we went up to one in what was it? North Ludson, I think, is where we could move it the three of us. So, we realized, okay, wait a second. But when you watch it, a car cannot go through
it. It has the technology that just pops a car up and all of a sudden you've got things up in and they're stuck. Sure. >> So, and the fact that we've seen them, not only we know Hastings has them, Jeremy's already in contact with with that team, we see them in other communities. So, it's like, well, wait a
second, if there are grants and a number of them out there, how do we partner together to get more here so that we can try and do that? again blocking we every parade we go to we watch what's not just on but what's back another block
>> and we you know and every community is a little different but we're seeing a lot more force two blocks back because you you know you have to stop it so we're always I say we're one accident one crazy away from having a great thing go
pop so we got to stay ahead that's the game try and stay ahead of Thank you. >> Can I the bag policy that you're talking about? So would that be event based or like the entire downtown for parade day
or how is that? Talk to me a little more about that. >> Um it that's that's some things that there's actually we have asked our
police department representative. They get like the city attorney and and have some conversations as well. Um so that we can make sure that our bag policy is right and enforcing. Um, so I'm not
trying to not answer your question because we want we want it to be a good policy that can work in our veins. And currently what we're what we're looking at is those places that are
we'll take the carnival. That's why we're looking at Ben's carnival because it defines that space. the Lions what they do at the art center is famous >> B52 all of those places there it's a defined space our questions and things that we're
trying to figure out is how is our downtown when the road is closed and everything are we how are we defining um so it's those kinds of questions that we have that we We don't know yet. Um so
that's trying to make the bag policy. >> So right now it would be event based in in the lines in the carnival and but then how is that a social media burn? Burnsville did they
do magnetters this year? >> Yes. And then and part of the difference with they did and we we met with a couple of their board members and it did not go very well. I just remember the first night >> but and and that's
their space is far different than ours because you know they're in just one area where ours is you know downtown and a couple of blocks on either side by the time you take in businesses on each side of Holio and we go from
206 you know babes all the way down to 210 and then at the the Boho market that's down, you know, at the arena. Um whereas for Burnsville, they were in one space. Lakefront, they in one space. The
whole area is is contained and that's what so those are the questions that that we need to answer so that we can write our bag policy. Even Rosemont is similar to the the area wise. It's all just a space
>> whereas this area that we take up is is larger and has even if and I'm not saying we would but even if we you know define the whole downtown we also have residences we have multiple
different kinds of businesses we have you know public parks we have streets so it's just that's it's just a it's a it's a different piece that we're trying to I also once said I love that Boho market. I think that was a great I think I went there every day.
>> How much is that? >> Quite a bit. Quite a bit. Um I it was just it was great for that. I don't I don't ever remember buying anything previously with that but so as one consumer but thank you to both of you for the I mean the work that you
guys do I know is enormous and this is a marquee festival in the Twin Cities. So appreciate it. Thank you. The last thing I would just uh say because I've said this to others on the board, but no one's really said, "Yeah,
this is a great idea." Because this is a good idea. Next year there's going to be a lot of focus on America 250. And so thinking about how Pan Product can either work with because they've got resources for vessels and states that you know the entity America 250 and how
we can kind of incorporate some of that stuff in a band would be cool because it'll be you know all of July and June there'll be a lot of conversation about country and the farm and all stuff and being a part of that would be good. >> It's tough to think that 50 years ago I
selling bsentennial buttons. Thank you both. Appreciate it. All right, we'll now move on to our new fire station design update. Chief, turn it over to you. even mayor council uh obviously from
direction from the last work session we went back to work and uh found some areas to reduce and uh Quinn and Brook from CNH are here to kind of go over that so uh I think roughly it was 3200 square ft roughly 1.2 2 million in
reductions but all of them kind of cover the areas that we went through and open that I'll start excuse me Hudson with CH Jacobson as well and uh what I wanted to just introduce is that
that we as a whole team you know the city staff uh brainstorm different ideas but with the goal of making reductions that would uh only have limited impact on core functions, operations, response that
those were still, you know, um guiding principles that we needed to be, you know, keep in the back of our mind. So those those are areas that we were consciously uh watching to make sure they weren't negatively impacting, but the areas we're going to look through tonight,
while they have impacts of course, uh they were not exactly respons. So with that, we're just going to give you some quick visuals and then we'll just quickly talk about each one individually. >> We're going to start with the site plan and then we'll look at the floor plan. Um site plans a little bit different
from the floor plans in that we actually made the changes that we were talking about. So you'll see the current layout that we're talking about. Um and the floor plans are the reverse of that. We haven't made those changes yet, but we're changing everything and we'll walk through what the changes will be. So, um
the site plan the the main change uh that we looked at here was um basically had to do with the parking lot on the north side for for the public um and in regards to the fitness area as well. So, we used to have a larger parking lot
that kind of came down turn the corner and then exited onto the internal road. So, we reduced all of the parking area that we had here, simplified um not only the parking lot, but the sidewalks um and some of the building area. And so
what you're seeing now, the red area, the area that reduced down and then um the new parking lot layout just kind of takes as did they come in off of job and go just straight out to that internal road and that was the main change
from a site plan perspective as we move into the floor plan. Um, so the areas that are all shaded in red are square foot reductions. We'll have a couple different things to talk about on the second floor, but on the first floor, everything you see in red is what we're kind of taking out of the
building. Um, so just starting up front, we were removing the truck display from this end. We're maintaining the lobby, must all of that. Uh, on this other side, we are removing the or we would be removing the conference room. And then
we looked at how to be more efficient um and reduce some space in the the larger public area of the classroom. And so one of the things we're looking at is removing the shaded box in red here. And what that does is take out square
footage, reduces the occupancy of that slightly, and they would also take out the operable partition. So while not a square foot um or part of the square foot, but there's also an additional number associated with the optical practition. Moving into the fitness area, we talked
about reducing the size overall size of the fitness area. So then along with that, reducing some of the fitness storage and then making this more of just an internal firefighter use uh fitness room. So with that no longer
needing that entrance vestibule and since we'd be reducing uh the amount of staff utilizing this wouldn't be outside staff just fire department staff we could reduce some space inside of the tornado shelter and locker room as well
as one restroom and shower in there. So again, everything you see in red is what would um be removed from the project. And the other thing we looked at is within the apparatus space, we laid out after laying out apparatus talking about
different operations and and functions of that space. We thought reasonable that we could eliminate four feet out of the apparatus phase that would come out of the front of both sets of bays. That' be the entire length and just um
picking out that first four feet. >> So why can't we combine six and seven? Can't we double park those smaller trucks? >> So if we do that then we then what's labeled as a decon bay now is occupied.
So looking at as far as from coming back from a call. No, I'm not talking about those two trucks that are there. Why can't that be just one? because there what's missing is there's a second trailer in one of those bays. So there's two trucks, a trailer behind
each and a third trailer that sits in one of the bays also. So we have a the water rescue equipment, the brush truck and a drone trailer. >> There's just none of this in >> the one trailer is not. So there's two trailers with two utility trucks showing already in the bay. >> Yeah, >> there's a third trailer that we we
forgot to account for in the bays. >> We realized that in our conversations this morning that there was one trailer that was missing from it. Um and so we we talked about potentially that would be in in this way because this is the shorter trailer. >> Yeah.
Look at it. >> Uh and then the last thing on the the first floor is we looked at could we you know work on layout within the hose and training tower to take a little bit of square footage out of this space to be more efficient. So, um, in both
directions, we're taking out just the smallest sliver, um, in the plan north south direction, um, and then a wider sliver through, um, kind of an east west direction. Uh, we have just enough room to make the stairs and everything work in there. We're doing that.
Those are the changes on the first floor. as we move up to the second floor. So, we have um a couple of um different color coding that I'll walk through. Uh first thing I'll I'll say is since I just talked about the MOS and training
tower on the first floor, those changes would be the same on the second and third floors. So, that's what you're seeing um in both these that small sliver in the plan north direction and then the wider sliver in the plan east west direction and same on the third
floor. Now we move to the residence side of the station. Uh so what we looked at doing is I'll stick with the reductions which is in red is removing the wellness area from here and then trying to relocate
that space at a smaller scale and repurpose some of the underutilized space that we have. And so we'd be looking at moving that to this green area. So that's the relocation piece of it. So we are cap recapturing this space that
already exists and we would just be adding a little bit. So it's not a direct one to one on the removal, but you'll see when we get into the number side, we're accounting for the amount that we are removing out of the solution. So there is an overall reduction in square footage, just not a
true one to one. And then the last thing we looked at is what is colorcoded in blue and that is if we were to just rough in these two dorm suites. Uh so so we rough in the the plumbing but just leave it as one open room that could be used as storage
or for other functions until the time is needed. And then all the walls um and fixtures could actually be put in and then utilized as two additional bar suites. I'll cover some of the numbers associated with this. Now
to bring up the two. So one of the ones that's not uh visually shown on the plan. Uh that the first item is deducting snow melt. Uh so that would be removing uh some of the concrete snow melt areas at the aprons
at the apparatus base uh in those areas. So that's a a $60,750 deduct deducts two through six, which would be on the floor plan, but um are the fitness well and parking uh on this
plan. But two through six kind of all go together as a group. Uh because it's all bringing the uh fitness room down that means the locker room gets smaller. all those pieces together as a combined reduction that was $249,16.
Uh these all these numbers were um estimated through RJM um calculating actual square foot on it. So um they're not just you know just rough numbers there. They actually did some calculations on that.
Reduction number seven removes the truck lobby in the front. That would reduce that extra lobby area there. And that was 162,873. Uh number eight was removing that conference room that's up in that area
through there. Um that's 124,258. Then nine and 10 are kind of the combined reduction in the occupancy number and the removal of the um uh partition and combine those reduce 130,838.
Um going on to number 11, the uh 4 foot reduction on the length of the bays. Um that's 167,235. Uh number 12 uh is the three levels of hose tower of 19,404.
Uh number 13 is a second floor. Uh we the uh rough out only of the two future dorm rooms. Uh that saves 67,895. Uh number 14 was that combination of eliminating the uh the wellness room up
front, reallocating a green space in the back with a total net reduction of 300 ft uh for a 90,369 uh savings. And the last one is not a visual one. Uh
number uh 15 on our list was to switch the exterior walls of the office admin uh and dorm areas to a metal stud in the little concrete block. The uh apparatus base would need to stay concrete block for the durability in
that areas. Um but changing the outer walls to that would save 150,834. So with all those total and as we mentioned earlier that's a 1 uh 223 million um savings reduction bringing us
down to um 29 million since time. Any questions things we can help answer? >> Can you remember that the wellness room was again set? Yeah, the things that we would see occur in a wellness room uh would be uh some
of the core stretching uh yoga, quiet exercises. It's kind of the mental health piece of the physical uh world there. So that's uh what the goal of that would be. I mean,
only doing the rough in for the dorms doesn't send me any sense about the same thing. Um, because we'll pay double that to do it later. Um, still just is it just standard practice? I'm not a constructor have
$2.5 million worth of I'm just looking at the overall number on the next page. Seems like a lot. I get I know what you have to I mean are you finding in a lot of cases you're not having to tap into that? I mean, I know you have to put that out there, but
yeah. Um, >> I guess to speak for RJM, um, because some of that contingency is we're so early in the project, so we're still in um, you know, early schematics that this estimate was done, so they don't have
thorough construction documents. So, they have higher contingencies at that point. And then as we work our way through, you know, schematic and design development and then construction documents, uh, some of those design contingencies would would go away once you get to that last phase in the
construction document contingency. And then, um, the construction contingency, it that's, you know, once we move into construction, a new contingency there. So, their thought is just because they're they're taking
basically their numbers off of square foot costs and sometimes some things like um some larger pieces of equipment or things like that. Mostly it's based off of the square foot cost and not necessarily off of all the detailed information. >> Paul, this is putting you on the spot.
Over the next 15 years, are you gonna spend more than $60,000 on snow removal >> at this site? >> At this site? >> Because if we get a understanding that's the cost of the snow melt system.
>> This is more the firefighters shoveling it. This isn't snow removal. This isn't them public works coming out. >> This is so when it comes to the snow melt, that is one thing that is very easy for us to do as an alternate. So if bids come in under budget below bid day,
that's something you could pick up right away. >> It's covering the first 8 ft or so from the athleticism base where it's really hard to get the plows in. And so it ends up being a certain amount of back dragging, but the rest of it hand
shovel. So that's why we often uh provide for it, but it's not, you know, certainly something that isn't mandatory and can be worked on. >> The two things that jumped out at me were were the snow melt system. Um to me
that uh especially what' you say six feet out. >> Yeah, about eightish. Yeah, it can vary, but >> enough that you can safely get a plow up near the building without worrying about hitting something. >> Yeah, because I mean I've seen garages
without that snow melt system and to keep up with that in a winter storm is takes a lot of back uh back work. Um and then the other one is I agree with the mayor um with the dorms. I it just to me it would make most sense to this to have
those have those built in. um the rest of stuff like I appreciate um the thought that went into this, but I I would say for my money I would say those two things questions like did you have anything you
want to add? I know it's not apples to apples. County just went out and their construction bid on their recycling center was 2 million less than they thought. So maybe we're in a really good market. I don't know what our timing is.
So maybe we're in I mean there's no promise, but we might feel better quick to react I guess. We're still looking at next year, early next year bidding. >> Yes, we're we're looking at a uh winter bidding uh for a spring construction.
So, that which is as quick as that we can, you know, make that process happen from the point we're at now. >> Um there certainly is the potential that that prices will come in better. So the closer we get, the more RGM will know
the current status of that as well and they'll start to figure that in. If prices have been going down, next will come down. >> Mayor, just for clarification, you wanted to add in the snow melt and the dorms. >> No, just the dorms and then we'll see if
it if the budget if the >> proposal comes in less, it's an easy alternate. >> Okay. Does anybody else have any other Thanks? Absolutely. Thank you.
Okay, turn it over to Joe for an update and amended joint powers agreement with school district. Zooming on. Good evening. Good evening. I've got uh Susan Johnson with Susan does the well the majority of
what we deal with with this particular joint powers agreement. Uh but I'll be starting these out and uh Susan will jump in here with a few things as well. Um but in the uh we referenced in the packet that uh we've had a joint powers agreement with the school district
actually since 1993 that it's been amended uh multiple times um since um the existing joint powers agreement that we have really addresses three particular uh topics or three topics of use. Uh the first one is regarding
scheduling of facilities. Um the second is regarding maintenance of facilities and the third is regarding intercharging of fees between the school district and the city. And the this particular agreement we've actually been talking
about since 2021. Uh so it's been uh in the works for quite a while on and off between uh city staff and school district staff with um community education and and the business managers at the the district. And over the last six months, we started those conversations really in earnest to try
to settle on an agreement, a new agreement that streamlines the process and kind of cleansed some things up. And Susan's going to cover a little bit on the history of how we landed here. Uh the major change with this new agreement though is ultimately that we would be
eliminating the city's scheduling of facilities that would now go entirely to the school district and the city's maintenance of school district facilities. Uh the only remaining part in the new agreement really pertains to how we would handle use of one another's
facilities. But I think it'll be helpful if Susan kind of covers the history and the why did we land here. >> All right. Thank you. Um so the the history I think is this the city has taken over the scheduling of the school
facilities. Um so about two years ago um the schools took back the high school campuses. Um it was super difficult to schedule that because the coaches didn't necessarily get me all their information. So it was there was some double booking going on. So they've taken back the high school campuses for about two years. That's worked really
well. Um, and then so I do all of the elementary schools, all the middle schools. Um, and the process starts in usually I send out the packets in about November. Um, the associations need to have requests back to me by the end of December. And then January, February, I
spend time scheduling all of the fields. So I schedule them. Jane has to manually enter those all into our rec system and then the permits go out from there. Um, and so um, >> fields and building just >> just fields. No. gymnasiums. >> No, we don't do anything indoors, just
all fields. Yep. So, um and then once the permits go out, um kind of kind of where things get a little complicated is if it's um typically we shoot for April 15th to open fields um depending on the weather. Might be April 1st, might be
April 30th, things like that. And typically the schools may have a different date than we have. So then it gets to be parks park facilities are open, school facilities are not. And then in, you know, other nights it might be schools are closed, parks are open. So people are very confused with what's
open, which fields are open, which ones are closed. Um, and again, we don't have any say in when the school closes theirs. So we take a lot of flack for why aren't they open? Um, and again, we're just kind of caught in the middle of those things. Um, and then again, typically in January, February, I
schedule all the fields for the entire year. So April 15th to the end of October. Um, usually once school starts, I start to get cancellation notices. Please let your user know that they can't use Pritzel Lake Education Center next Tuesday or tomorrow or whatever. So, again, really kind of caught in the
middle of, well, why can't I use this field? I don't know. I'm just passing along the information that the school says that we can't use it. So, it's kind of it's kind of that middle that middle piece of it. So um >> I was going to say what I'll add to that is I think our goal as we set out in these conversations was to try to look
for efficiencies not just for us. Um it's timeconuming for Susan and timeconsuming for Jane. We are caught in the middle of these conversations often but it's also not a good use I think for the the users of the facilities. Um and that goes back to um maintenance of
those. While we do daily maintenance on fields uh throughout the summer months we don't do major maintenance. We don't schedule out, you know, back stop replacements or those types of things, but we do get blamed for it. Um, so it's again one of those scenarios where uh
city staff is often caught in the middle of of these situations and there's not much that we can do aside than just pass it along. So our goal was to work with the district to try to kind of give them full responsibility of their own fields back so that they can now see the concerns to the complaints and and then
address from there. So did you have I sorry >> yeah no that's fine. No um yeah we've had multiple meetings with them on taking the you know them taking their scheduling back and they seem you know capable of doing that ready to do that.
>> Uh one of the other things I will mention is um the existing agreement one of the other components we kept from the original agreement that we have in this is that uh we do have some sightsp specific agreements and we wanted to make sure that we maintain that. There's two that I'll point to that will not be
impacted should this move forward. Uh one is the si city's continued maintenance and uh scheduling for the disc golf course. Uh we'll maintain that as we always have. >> Yep. >> Uh and the other one that we have which is a standalone agreement is the shared
use of the community band trailers that the city owns and our use of the percussion equipment for community band. Um, so it was another agreement we wanted to make sure you're aware is going to be or it's our intention would be maintained. So, uh, aside from that, uh, I guess it's
just if there are any questions that you have at this point. >> So, so under the old agreement like Lakeville baseball and Lakeville football, they would to use a field, they were going through the city, and now they'll be going through the school district. >> They'll be going through the school district for school district facilities.
They'll go through us for our own. >> Yeah. But like if if you got a football team that practices behind Kenwood Trail Middle School, they would have been doing that with the city before, but now they'll be doing school district. >> Correct. >> Most associations are already working with both of us for tournaments and
things like that. So they're used to contacting both of us >> and they're already working with us on weekends. >> So one question I had is just on this there's a lot in here about alcohol. So if there's a school sport being played
in a park where we allow alcohols, the schools say that it can't. >> No. >> Like if all of a sudden they were going to play at Antlers or something. I'm just trying to like >> The difference would be um I'll point to the Grand Prairie Park. Okay. If the
school district decides to utilize that facility for and rent that facility through us for a game, we wouldn't allow uh Lakeville Baseball Association to sell liquor at that event because it's not allowed for the district. >> So, it's pinpointing the portion of the
facility that's being used by schools to >> that being said though, as somebody who's been to a lot of youth soccer games and things like that, stuff shows up on sidelines. Yeah. >> That we don't know about. um and that the association doesn't know about or
that the school doesn't know about. I'm sure that they could impose their own rules on school events at city facilities that they can't have law. No. And what was their feedback? >> I think that so like I said, it's been we've been discussing it for years with
the district and this has evolved a little over time um as we've gone, but I think they're they're in favor of, you know, from everything we've discussed with the district. I think they are excited about the direction that this is going for the district. They also see that there's been issues in the way that
this is currently structured. Um so I think they're excited about it from that perspective. They'll have full control of their own facilities. they don't have to hear from Susan regularly. So >> it's on their board agenda for tomorrow night under their discussion. So I don't know if I think then it would come back for approval after that if they
>> Okay. >> Yeah. I just know there was a big uproar amongst some youth associations this fall because they felt like the district changed a lot of rules on facilities with short notice.
And so I heard a lot about that and I don't know if this impacts that at all or if that means anything, >> but no, it's cuz it's more inside stuff. So it's really not really us, I guess. >> Yeah. >> And I would say, you know, when it when it comes to the scheduling, this is part
of the reason why we wanted to make sure we had this out well before Susan would historically have sent out her notification for reservations. >> Um, so we want to make sure we get it on that timeline. a lot there are I would say our regular the regular associations we work with are aware that this is already being discussed
>> we didn't want to surprise someone with it >> um and I would say the other component with it is they um the district I think has been prepping for this as well so student's ready should this move forward I think the district is ready it's just a matter of going to that next
>> you know how much we'll save on milling so we it's hard to quantify by the exact amount. What I would say and >> the government can give me soft numbers all the time. You just just throw something out there. >> What I would say is this, the it's
actually the dragging of the fields. The district actually contracts for mowing. So, it's the daily prep on the fields which is done by one of our park maintenance two staff members. >> Okay. >> So, it's a full-time regular staff member that is doing that for all of the district's fields. and we'll now be able
to pull that person back to do all their work on our own property. So that in and of itself is a huge win. >> So it's like an zone or expanded parks. >> Yeah. It it means we don't have to add another person.
>> Right. Right. Yeah. So there that's >> that's what I'm saying. Throw, you know, that's the >> it's going to cover us for Grand Prairie is is kind of where we're headed. So there's there's that. >> That's fine with me. I mean, I think as long as we've got the stakeholder feedback, we feel fine. It's it's kind
of a silly agreement to begin with. To think that we're maintaining another entity, especially considering conversation always is that there's three school districts, but >> I think it was well intended at the time. I'm sure there was >> I'm sure we're doing somebody a favor. >> Yeah.
>> Well, and I think where it started, the the district didn't have summer staff. >> They didn't have community education staff. Um, sounds. >> So, we did it all. That hasn't been the case for years. So, any other questions? Thanks, guys.
Appreciate it. Appreciate it. >> All right. Great increases. for this opportunity to share this all these wonderful numbers. Um so starting out with the enterprise toning budgets and the utility rates. Um we are looking
at for the water uh rates have a 6% increase and fuel rates have a 3% increase. environmental resources will be 4% and then 5% for the certified rates. Um that was put together and this is encompassing all of the capital
improvements that are coming along. And um we do have two scenarios that we presented and and that's why um we know that the water treatment expansion or satellite whichever direction we end up going will have an impact. Um but for 2026, our rates for the water fund would
both be uh 6% under either of those scenarios. Um the impact to the home like a regular average residential during winter quarter is roughly 200 $250 $2.50 a month.
um this average summer usage for that resident would be an an increase of $3.84 a month. And then the high irrigation residential users, these um rate increases would amount to $10 roughly um
additional per month. So just wanted to give you that the the bones of that with the impact to the residents the um with the two different scenarios as I mentioned you know that either one either scenario that we go
with has the same increase for 2026. looking at the rate increases for the two different scenarios on page five of your packet. Um the satellite plan would need um a 5% increase in both 2027 and
2028 whereas the expansion would only need a 2% increase in 2027. >> Then we'd be paying all the rest >> or we would have >> Yeah. I mean that incorporate we're going to have to issue some debt either
way. Um but that would help. >> We wanted to >> so um >> and you might sorry to step in you know one of these charts you'll notice um we also show in future years there's a projected pretty big gap in the cash
balance and the the needed cash balance and we couldn't really I mean we could slow that down at the beginning and have less of an increase now but it starts to put our um current position in a bad place. I only mention that because it if
things were to go to our projections, it could mean that as opposed to 0% increases moving forward, you might be able to see some decreases if the council were to follow that. So, >> yeah. >> Yeah. I mean, I just
would be nice to be able I mean, we're almost double of what our desirable cash position is at 33, >> right? That's what I was talking about, >> right? So, >> so the council at that point could start talking about rate cuts. You could
>> absolutely. It's just it's hard to do. You know, the question I always ask is, well, could we do at 2% now as opposed to six? And what we could, but then our current cash position gets low beneath our targets. Um, and so we kind of need
to do what we are doing now to keep that our current years good. >> Well, that's what I was wondering is like could you run analysis or to say two and a half, two and a half, you know, three, three and three for six years versus just doing I mean what's I guess I don't know. Do we want to you do
it all at once or do you ease into it? I mean, I guess talking about $120 a year on the high end, you do it all at once. The targets are so dependent on summer weather, >> right? >> Yeah. >> So, to me, it's it's important that we
stay near the year at our target, not knowing what drought's coming next year or if it's a super wet summer the next year. >> Exactly. It's a huge factor that doesn't none of us know. >> Yeah, that's that's my my first blink on
it too is I mean we're accounting for one or past history is a little bit too. So I mean I agree it's it's you you're basing this on things that you can't fully predict. My question is more about at what point do we look at the
divergence and go okay we're at a point I mean we wait till 2033 or do we do it in 20 or >> 2032 or 28 or 9. I to me I just the question is is when do we feel comfortable because I appreciate that if
we do it now it's going to put us in a bad position but if we do our plan now at some point we're going to go okay we're pretty comfortable so I'm not sure 2033 is over >> right I agree and as as the summers get by and like
okay we had a really dry summer and now the thunders is washer >> you know so as we see that gap like okay >> no >> it also does give us some flexibility potentially in the future that if we're having industrial growth struggle we can
slash industrial commercial try to be more >> yeah I' I'd rather have the flexibility to do something like that in the future and go well how can we how can we work these so it's beneficial for development everything else and then still maintain
load gap The other opportunity we have too is with the sewer fund the more wash um >> um we have an opportunity we could um transfer to a onetime transfer from that fund to the water fund $2 million to
help reduce the amount of bonding >> and the sewer fund is still very healthy. So um that is an option. They're both user fee enterprise funds and did not need an inter fund loan as other transfers from an enterprise fund to like the general fund. So um that is
an opportunity too and something that we've talked about internally. It's looking like 28 or 29 is a pretty big. >> Yeah. So, you know, one of the reasons we put both scenarios in there is um
it's not a urgent decision. You have to tell us tonight because, you know, next year is going to be the same no matter what. But I do think at least over the winter time, I think we'd like to get some pretty clear direction from the council on whether or not we want to go down the expansion route or the
satellite route and and we can dedicate some time in future meetings to to have longer discussions on that. I don't need to get down the road, but the more I thought about the last time we talked about it, we can find a good partner to subtit. Yeah, I mean, I think I personally could
have that conversation soon. I I feel pretty comfortable with the direction we should go on. But um yeah, I mean back to the rates, I think what's presented sense for
the next year at least. >> And just to note too with the the sooner rate increase of 3% um you met council which is that is the cost of processing. Yeah, >> the water um they had a five five point 8.3% increase was their
rate for us. So 3 we're just passing along a portion of that increase to customer. The only thing, and maybe I don't want to get ahead of you, but the only thing I disagreed with in this was the uh
utility billing comment about because there was a comment that staff didn't feel as though the change to a monthly billing would be significant. I just based on the folks that I know, especially over the summer, having
either monthly or I think they've even put out there semonly billing. So even adding two additional billing cycles would help change habits in the summertime if they're feeling like that rate like they've used too much water in
their irrigation. Um yeah, go ahead. Sorry. I was just um that we are trying to push the water smart app because people aren't aware that that it's out there and they can be watching their irrigation use might realize and a lot of them that they get that high bill are
like and our utility staff are like well you've been watering every day do you realize that's a code violation >> and they don't know these things and so we're we're actually working on some communications to get that word out water smart and that's the reason the city went um invested in that app to for
people to be you can get all the flags you want on your account to let you know if you've got a possible leaking toilet or whatever. >> So, we've got that. Um, yes, more and more people are signing up for e billills and and that helps, but there's still a lot of staff time and the cost
associated with mailing out statements. So, you know, it's a balancing act. we've got this many statements still being mailed out and what that cost is to um to speak to you know okay this cost the city this much money when we add two more billing cycles in a bike if
we only you know two months >> I just the way that the quarters line up with the summer it's hard to change your habits for the rest of that term you've already gone most of the summer especially the driest month of the year and you already get that giant bill. And
from a budget standpoint, um, every 3 months getting a bill, it it's just harder to figure out that in your your monthly um, personal budget. So, I don't know. I I just still maintain that I think even if
we could uh because I think monthly would be ideal. Most people's budgets are on a monthly cycle, but I I think adding two more cycles in would be helpful, too, because then the way that that billing um lines up, I think it's May and July
and then September is when you get those bills. Um >> September's big. Would it be a logistics nightmare to consider like what gas does and then do a >> budget >> budget plan
>> budget plan where it's like you know between July and August you're paying $600 or whatever the number is but January you're paying whatever like can we >> that's actually I mean it's an option when people sign up when they register their their account they can pay a monthly amount of whatever whatever
their total annual bill is and that'll you know create a balance on the account, you know, until they hit irrigation time and then that'll pull away from that. So they could budget it that way by paying. >> So that's self select that versus like I was just setting it up. So it exists set
up. Yeah, it's a setup. They would say I want to pay $100 a month and it would just happen every month. >> So they could they could take from their previous year and go, I use this much. I anticipate spending this and we'll
divide it by 12. They just pay >> and then if it if it is more because they irrigate more in a real dry year >> where when do they pay that? Do they pay that extra quarterly? Oh, and then this is so they started in January. You know, they're going to be building up a balance, a credit balance on their
account because it, you know, it will, >> you know, and then it's like, okay, then the irrigation may clear out that credit balance September or, you know, or there still could be some left depending on >> what happens at the end of the year. They get that back or does it just roll? >> It just rolls. It stays on the account.
So I'd be curious if we could spend a little bit of staff time to see if there's a benefit us in doing that in that is there a way for us to generate a little interest income >> on what we're holding and is that offset
>> any type of any type of you know administration on it or >> and I'm And >> because personally I haven't signed for it. I didn't even know that was I mean and I don't even water that much but I >> and and as we when we switched over to
the payment system you know some the check the amount of personal checks that came in through people you know as they were adjusting and and anytime we have to process a personal check it's extra staff time >> and so then you got staff that are
having to process all these manual checks. Again, you know, I don't I have to find out from my staff. They think that they would need one more person if we had if we went to Bim monthly. >> Just the automatic
>> we'll look Yeah. >> We'll look at seeing if we can say >> budget plan. Yeah. >> The monthly. I mean it's just personally it's hard to do your own personal budget when you're you know you got
>> what you're concerned about is the checks coming in monthly. >> Yes. >> So we could set it up so it's a monthly budget only >> e pay correct. >> Yeah. >> You got to use >> and that and that is a that process doesn't take any extra staff time. It's
a file that comes in. Would there be any interest in the council in incentivizing or disincentivizing paper bills by charging a fee for paper bills? >> It's so standard now on
pretty much every credit bank does that. Usually it's tied to automatic billing. >> Exactly. Yeah. >> Eat the $5 credit. >> Yeah. because we brought it up before and there wasn't interest but um it's
become pretty common place. >> Well, I think people are getting more comfortable with our new system too. >> We'll look at that too. >> So, the preference would be to going to giving credit a dollar amount credit if they signed up for Eills and AC versus
charging from paper statements. Is that >> No, my just like your cell bill you're >> you your bill is your bill. You pay more if you get it's paper bill. >> Paper. Okay. Yeah. >> Basically a paper sir charge on. >> Yeah.
>> What? >> Well, that would cover kind of the posted and the extra. >> Well, I know. Yeah, that's something. >> I mean, I'm thinking I'm thinking on like my cell phone bill, I want to say it's like two or three dollars or something. offer. >> What um sense like what percentage still
get paid? >> We had that somewhere. >> It's in >> Oh, that's in your page. >> Um >> but I think >> I know that.
>> Yeah. the number system is 15% for >> which is up from 32% in 201. >> And this is a that an aside because I wasn't here during water tier
restructuring. So everybody pays that lowest rate on their first 6,000 gallons. It's like your It's like income taxes. Okay. So the high users aren't paying $6 on everything, >> right? No, you're only paying the highest rate on your over the city,
>> right? >> We went round and around this. >> Yeah. >> I know a couple of your of our highest users. Yeah. >> Any other questions on those before we go to liquor? >> Oh, that's fine.
So um liquor projections we have a um roughly 3% increase in revenues for the 2026 budget over 2025 budget. Um different mix with the stores there. The transfers out are increasing 600,000
which all of that 600,000 increase it's going into the equipment fund for supporting those purchases. Um, and then we've got $85,000 worth of capital costs for Galaxy needs to be done. And the
Kendrick mechanical replacement. So that's that's the top level >> and maybe Tana is a better person to ask this question, but Star Tre always does a story every year. Oh, here's the top municipal.
Lake Oil has the biggest revenue, but they're not the most efficient. Is there is there really something that we're not doing right to maximize our profits or we just really good at customer service, so we lose a little of that? >> No, it really comes down to what the individual cities how they charge their
costs back to the municipal municipal funds. >> Okay. >> So, we charge 100% of all the cost. So, snow plowing, any municipal work that's done, that all gets charged back to the the city. Other cities don't do that. They It's absorbed into the public works
or absorbed in the park and rack and that's why it makes their overhead look better than ours because >> makes sense. >> They're not showing off them. >> Overhead is a calculation. So that could change wildly between what cities allocate for them. >> So in theory they're general taxpayers
are subsidizing their liquor operations. >> Make the numbers better. >> Some don't do a payment low of taxes. We do back to you know the cost of an expense. >> Okay, makes total sense. >> And just in noting too in the liquor funding we looked at the projected
working capital spreadsheet um and how we are showing what we anticipate we could transfer to the equipment. So the 1.5 million in 26 and then going outward from that 1.2 2 million in 2027 and then
900,000 those years beyond. Um also helping out the communications fund, the lure fund could be um transferring out 200,000 and we're still um maintaining very healthy working capital balance. So um
>> we're getting closer on those police station bonds, man. Just with time. >> 2027. I know we keep talking or no 27 32. >> Yeah.
>> Yeah. But then these guys got cute because then they were looking at the CIP and they already spent the money when it rolled off. I didn't even get to spend it. >> Uh it's nice to see the revenue in the employer room too by the way. >> Yeah. >> That's great. We're getting a lot of
good compliments about that. >> Yeah, that's I was at when we talked about it years ago. I thought it didn't make sense, but I'm really glad it's definitely paid. >> Question >> schedule.
So, um, all in pocket and I'm just going to touch on the highlights. We will be having the public hearing on December 1st because we always do um most of any any of these changes that are having to do with the staff rates um adjusting
place for our colas because we do cover um two and a half times the staffing rate. We did um there was a 3% increase on the park to vacation fees. Um that matches again we do a measurement
against the market value of >> I question about that like let's say that CDA wants to partner with us on something is that can we decide to >> okay um and with the council ad we're adopting that tree preservation
ordinance that change. Um, so now we've got a tree replacement fee and we love replacements. Um, so if they don't have enough site space, you know, for an actual tree replacement thing, they would have to pay the fee. Um, we did remove the line items that are for
providing CDs and BDS because we don't have the machinery to do that. We have them for a while, I guess. Um, we removed the THC license since that is now our office of cannabis management. Um, we did add the rental
fee for the Grand Prairie based outfield statement. It'll be open May 26. We also did add in the fees for the first center anticipated to open in June. We did not include the public fee for that because we would like to have the the operations
manager for the first center do some research to find out what it is in availability time slots we for public use should be um can we on the parks fees
is we don't have latitude just to keep the resident rates flat for a year and still increase the number. >> Is that going to play a big hole in your budget?
>> It put you on the spot. >> That's okay. That's why I stayed. Um, it won't I will say we So, we did hold steady on like John in the pavilion. We kept the same. So, this is only showing some of the changes. >> Yeah. Yeah. I'm just looking at at antlers.
>> Yeah. Uh, for instance, I mean $20 is not a dollar amount, but percentage wise it's a lot to go from 120 to 140. Um, but then I guess you're really just incentivizing people to rent the thing for the whole day because then it's only $30 more to add
more dollars. And the reason we suggested the price increase was we had looked at market rate for similar style facilities and we were behind. So instead of doing a massive jump in the future, our goal was to do minimal increases here over the next few years to get those facilities up to where they
should be. But I I understand what you're >> and it's it's a really you know maybe I'm >> No, I mean it is a lot. Um,
I have thought about bringing up at some point in the future, uh, a in Denver, you are a member of the parks system, and I don't know if you've been looking at that already, but they
basically allowed you use and priority at a lower level, but >> well, don't want to be a plug, But but you collect a fee >> like a state park fee
>> basically. Yeah. Um and then it just allows you some per one reservation a year or something like that. It the rates do seem steep to me for residents but there
um I had similar questions about the fields because I don't quite understand the grouping rates. Um can you explain that a little bit too? >> Sure. Um so we have the group rates the way that
our fee structures are are structured for parks they are tiered. So if you're a Lakeville based association that's one rate if you are so tier one tier two or tier three. So if you're a non-resident association or 50% of your group is
non-resident then you're in a different tier. It dictates when you can reserve our facilities and it dictates how much you pay. So that's the grouping rate is group one once through. What's back to what is the mix on resident
versus non-resident >> reservations currently you know percent wise >> uh percentage wise it depends on the facility >> at antlers >> at okay at antlers >> I'd have to go back to pull it I believe this last year um we because it's three
months later that reservation start for antlers so that high point season May through you know fourth of July uh the bulk of those were rented by the time we hit um the end of March when we start reservations for non-residents. So >> it's going to depend on the time of the
year. So I would say 75% is my best guess if I had to at this point for PE season for antlers. I don't know what the right number is, but I mean it may just >> Would it would it help if we showed you what our the comps are that we Yeah.
to >> we can do that one big >> I'm going to just throw us out there because it's a key thing to think about and I don't want the right to answer but if parking continues to be a challenge you know where you're going
>> permitting for residents versus non-residents and what that looks like just but could be a disaster because non-resident just park neighborhoods I don't know too Thanks for having all those answers on.
>> Can I ask one other question? >> Made Susan stay. >> Sorry. >> On the flip side, it seems like $150 per game is low for Grand Prairie baseball field. If I'm thinking about how many
elements are a part of using that space, >> we settled on 150 again because Susan did research on what similar facilities are renting for. So, we're always shooting for not the lowest that we're not the highest. We're always shooting for kind of mid road, which is where we settle on 150. Got
>> And is that inclusive of the concession height and all of that stuff? >> Yeah. So, it's inclusive there. A lot of facilities like that have a game day and a night rate. So lights, no lights. But that has historically been done because
you know the the metal alloy lights were expensive to run. These were all really deep. >> Sure. >> So we don't have that same type of expense. We wanted to we're always trying to make our fee structures simple as well. So we went with the higher rate and just which would have been the night rate and just said good. Sure. The town
ball teams was there any conversation about revenue share on ticket versus >> we have a ticket share set in the master agreement with LBA. Okay. Um that rate has to be finalized yet but it's written in the >> resets. Okay. >> Yeah. >> Thank you.
>> And then like for that field to prioritizing requests, you know, I need to see some some other town ball team come in and reserve the whole thing. >> Yeah. LBA's got first first use and that
includes not just their town ball team that includes their other games. >> Yeah. >> So, we put a fee in because we needed to. We still don't know what the balance is going to be for access on that deal. >> Well, and the LBA, as you know, Yeah.
>> sold game time to sponsor basically. >> Yeah. Anything else on the fee schedule? >> Changing the chicken fee, huh? You want more?
>> No, we talk about that later. A later session. >> Seven eggs. >> Yeah, we're going to charge you per egg. You're just report. >> We're going to send the people who were going to do THC checks over to do.
>> There was one other one that it is a total pass through fee. The state of Minnesota finally changed their water supply connection fee. Went up from um 972 to $1522 per connection per year. So, and that is a true pass through. We
collect it and we send it to the state. So, um that means an increase of $243 per quarter. So, that was the only other large change. >> Why did the walk behind striper double? You got a big ball. I think that one
might have been from six to 13. >> Scrapes are going to be straight. >> Yeah. I don't know. >> Yeah. It's under equipment uses. So like where we're motor gritter, dump trunk, you know, air compressor behind.
>> Yeah. I just did same way I guess all of them. >> Yeah, these are all usually based on a FEMA schedule. >> Very very rarely are these charged order.
>> Um So nothing surprising. We are coming in um good on the revenues and general fund. Our property taxes were actually at 53% of the budget. This still mid point of the year as far as when we did those payments in. Um so and all the
other um intergovernmental licensing commits everything um above budget which the intergovernmental just shows at 33% because the fire and police state aid doesn't come till August 1. So that can't really with that we'd be up 75%
each month. Um revenue or expenditures are doing well are being under budget. So that's 68% um so you know savings there so far year to date and um looking at a net change in the fund balance at
this point in time of roughly $5 million to the good. So um that's where we are at. Sorry, that's the variance from the budget. We are year to date the revenues exceed or underneath expenditures by 6
million again having to do with the property taxes coming in in June and December. So, um the variance of budget like I said is a $5 million positive. So, we're doing well. Um nothing too
alarming with the water and sewer funds. Again, the revenue increases that we're seeing are mostly based on growth because though we've had this wet uh summer, we're not seeing huge revenues in those funds. Um
and again, the small increases in the street light and the environmental resources funds. Again, those revenue increases are growth based. So just growing those are coming to love last year's at the
same time. Um those are it in a nutshell the safer grant um you know I mentioned we um in this report is up through September will be taken through September and with the government shutdown starting October 1st
um not getting those monthly payments from the feds is not reflected on here. It is it is a reality. We're not they're on hold right now. We're not getting a monthly reimbursement, but it's not breaking the bank. And this is why we have a fund balance that we hold on to
for these things. And and again, it's not an amount that would put the city in jeopardy by any stretch of stretch of the word. So, um that's it for financial summaries. um
the notes in there for detail. And as far as where the finance department is at with our completed our status, we've gotten through the 2024 audit and that report is done. Um we did get the excellence award as as was mentioned at
the October meeting the 38th year. Is that right? 36 36 years. Um, we have gotten through all the 2026 budgets for 911 and the lakefall arenas. We are fine-tuning the
general fund, seeing if there's any more um changes we can make with that in the right direction. Uh we had a bond sale this past year which included that large million that was the first center um bond and we continue to work on now that
we've gotten through implementation. We are working on process improvements and uh procedural notes that we've got to get ready for the next year's audit and um when we get hopefully get caught up on every project reporting. So, um,
right now in the middle of the good certifications and those payments as they're coming in kind of, uh, beat the deadline so they don't get into the property tax rules. Um, so that's that and I like I mentioned the utility counts. So, our utility counts are we've
got 32% growth in the number of utility accounts from 2014. So, that's how much the city's growing. That's that's significant. the um the payment methods and that you referenced that earlier. Um
my print out is in gray. So um the utility payment where it says um it's got the purple and red and green bars. So, as you can see those purple bars, um, those are the checkpoints and the, you know, those have gone down and you can see them going down from 2023 to
2024. But 2025 is only 9 months worth. So, I'm expecting that 2025 when we get all the payments in, it'll be closer what 2023 was check payments, maybe more. Um, but again, as people get changed over to the new system,
register, get their payments set up, hopefully those annual checks will go down. Um, and then we got 15% sign up for our e bills, which is great. And I'm hoping to continue that. Maybe
even more people will go green to we starting >> on the benefit of monthly for just I feel like it would be a huge incentive. Mhm. >> On the uh on the report the licensing
and finance section. Is it possible to break out town homes and rental versus? >> No, because we don't issue >> we don't issue. It's just a town home. >> Okay. So, we would we don't call an apartment.
It's like eight little apartments on one side. We have a threshold for what we call apartments. I mean that's >> so like the springs. What do we consider that when that was? >> That's an apartment. >> Okay.
>> That's one um looking at the special revenue communication spreadsheet. Um I mean almost a half a million dollars for the franchise fee just on cable or is that >> um
for the whole year >> well the whole the whole budget for the franchise is 490,000 >> and that's just the cable that's >> cable that's just cable >> that still seems charge. >> Well, I don't know.
>> Yeah, I mean it's 5% of your bill goes to that table. >> Interesting. So, it's not a per is am I missing a line for where's the the revenue on the other franchise? >> We did not include it this time because
we've only gotten one quarter's worth. So, and I I weighed that against he's like, "Okay, it's not fully complete." You know, we just just got our first quarter. We're still working we were working out our case with the utility companies to make sure they were spectruming all of the the properties.
Um so, next next time next quarterly report, we will have it for two quarters worth. We have um they have till October 31st to send us their payment for the second quarter's billing. since this started. Um, we've received one payment so far. So, we're still waiting on the
other >> because they're collected monthly, but they pay us. >> Yes. >> Other questions? Move on. Any items for future discussion? Okay. Uh any committee or city administrator updates?
>> We had the uh I35W solutions alliance meeting. Um we had to it was the first meeting after that when we summed them up. So I was just coming back in and uh getting up to date on everything and
pretty much uh nothing really to report there. Moving the projects are are moving on. If you haven't noticed, there's some work being done at 35. >> Yeah. I'm curious if they gave like an update on like it's going to be done. >> Yeah. June, will they open lanes up through the winter or are we stuck with
this till the whole project's done? You know, >> I believe we're going to my understanding is we'll be stuck with it till the project's done. But, you know, that could change. We didn't get in depth on a lot of Paul. >> Yeah. The new lanes are going to be open
this fall yet. the old lanes. So still uh we'll still have north traffic on those and then next year lanes and express road as well. So there's still going to be >> Yeah. So through the winter time more
narrow lanes should be extended. >> Got it. Okay. >> Areas out there that you >> Yeah, that's what I have to say. But just with snow removal alone. >> Yeah, >> that's scary in a raintorm if you have
you got two semiis. >> Yeah. >> So you happen to have a semi next to you. >> Yeah. Somebody should tell Jay they're going to straighten those barriers out. Um the fire relief board is working uh quickly on a proposal that they'll want
to present somewhat soon um regarding a three-year plan for increasing contribution to their individual pension funds. uh a Bethany schedule change and
a state aid share um which will help support the full-time pension the pensions of the full-time firefighters. So so a couple questions and maybe you know that have they organized is they would the full-timers
have an opinion about that? So it doesn't impact the full-timers is they're gonna they're in parah and so the money is getting paid to parah whether it's their contribution or the city contribution. So the state aid share would offset what the city pays
toward that they have organized. They haven't developed a contract yet. >> And then so they're off the old plan of the fine contribution. they no longer want to go down the path of changing their
benefit plan. Um, mostly because the state's recent change to 20,000 each per service year has incentivized this as the more beneficial pension plan for the fire service versus the other which was more risky because it was an individual
account that would fit with the markets. um this at the end of their tenure year would be a lump to the sum of their services. It's it's an important I think moment to kind of partner with the relief here
because I think there are a lot of sensitivities about the big changes to going full-time. There are some sensitivities to well this is one step towards a only full-time department in that we're getting rid of uh get on
call. Um I've tried to reassure the board that that's not direction that I see the council wanting to go financially. I don't that makes sense go full-time anyway. Um but by
figuring negotiating uh some terms here with the state aid and uh escalating their pensions over the next couple years, I think place uh as a hybrid department. So yeah, I would just encourage them to have to think about
the fact that at one point we were going down a route that really reduced the city's liability >> and now we're going back in the other direction. So my encouragement to think about how if there's shortfalls and what their plan is, how that's addressed, I
think is important. Well, I think we part of how the city benefits here is that state aid for this coming year is $781,000. And so we had put out some numbers in terms of what that percentage share back
to the city should be or to the city, you know, and to me something along the lines of 30% of that I think should come to support the full-time pension. I think that's a significant amount of money that in terms of liability. I
mean, we would still be on the hook if you know their their fund went below 100%. But we'll have these contributions that are being offsetting what we're already paying. Um, and there is a max um amount that we
can actually contribute to the full-time pensions anyways, like 17.5%. Um, so we can't we can't even take more than that amount um for so getting in the weeds with the pensions is
a whirlwind. There's a lot of little things, but um I'm hoping in terms of looking at budgets for next year that we're able to something by the end of this year. >> We have it we have it scheduled for the
November work session right now. Um and Mike knows that the December one is a pretty quick turnaround after that because we moved it up. So the December work session is December 8th. So, um, Mike was relaying that information to the board that they need to get to us by November.
>> I think it'll make a little more sense when you see all this on there. >> Okay. >> One quick personnel committee update. You should have got an email from city administrator evaluation. Just make sure
you knew your November 7th. Thank motion to adjourn. Second all in favor say I. I journed.