##VIDEO ID:jUVXn50Eqew## good evening and welcome to the November 4th city council meeting if you join me for a moment of silence in the Pledge of Allegiance toag United States of America the repblic for it stands one nation go indivisible liy and justice for all roll call please here ier here FAL here Walter here okay very good moving on to item number three citizens comments this is an opportunity for anybody to address Council for up to three minutes about an issue that's not on the agenda okay seeing none we'll now move on to additional agenda information Mr Miller nothing tonight mayor all right very good and uh our first presentation tonight is our fire department quarterly report and I'll turn it over to Chief meer good evening Chief good evening mayor and council members I'd like to present the third quarter fire department report for 2024 and a little bit different view this time is uh normally I start with our mission statement but I want to clud to what our vision is also is to be the best Innovative allrisk provider in our region by providing a predictable reliable and professional response looking at a call comparison for the third quarter so uh 2024 was 990 calls in the third quarter uh and you can see 22 23 and then a breakdown on the right side of the screen is by month uh if you look at July we had 359 calls in July so a very busy month uh the other two months August and September were both over 300 but fairly in line with the previous years but uh obviously July was a pretty big spike in that call volume and then just looking at there's a couple things I'll highlight on the left hand side so year to date as of about noon today we're at 2,900 almost 3,000 calls for the year uh comparatively to third quarter uh 2450 calls roughly for 2023 and then 24 we ended the third quarter with 2700 calls which is about a 9% increase and what I included a picture of just a heat map of the city so you can kind of see where where our call volume is obviously that the the shade of red is a higher volume area uh the one thing to look at as far as some of those highlights that uh the top one you see top left which got the orange middle is that's a uh Kingsley Shore so that's a care home so we tend to go there quite frequently so that's kind of some things that we look at from a data perspective and we're working with a line our partner on how we we can reduce some of those as far as going to that type but just want to show you a view of what the city looks like as far as where those calls are occurring typically stations one and two are higher volume calls compared to the rest of the city then a breakdown of those 990 calls by type and and just for a note year to date uh those that that percentage or that call volume doesn't change much from what you see there by a quarter so obviously EMS rescue calls are our top uh percentage so roughly overall is about 65% of the calls that we respond to are medical EMS uh followed by good intent false alarm hazards condition fires uh and so on that you can see and just kind of a note uh the good intent calls are including canceled in route but they also include if we respond to a uh seal alarm that we find no Hazard or a call where it's considered a hazardous material but we find no Hazard so that's a a catch all category so to speak uh on the right side you see the overlapping incident so from uh second quarter to the third quarter that number continues to climb so if you remember in the first quarter of the Year we're about 18 180 uh calls that were overlapping currently uh third quarter were 312 and what does that mean it means that we have multiple calls occurring within uh roughly an hour or within minutes so a good example today we had four calls that occurred within 10 minutes so Not only was our staff engine out then we're paging out additional resources to respond to that so uh one you can see three incidents uh occurred 14 times in the third quarter out of that 312 uh and then we had four inance occurring at three times in the third quarter so one thing that we look at and and utilize how we can or how we can utilize our staffing for that and just a couple calls to highlight as far as those incidents so vehicle fire on I35 uh fortunately the uh the family got out of the vehicle but it was on the offramp at uh County Road 50 and not on the freeway but it's still causes quite a bit of traffic delay and then uh the two vehicle there's two different vehicle accents on Cedar Avenue obviously the top one was pretty significant injuries to the party the second one uh actually the car ended up out in the cornfield that the person was able to I'll say walk away but we brought them to the ambulance uh from that accident and I'm giving you a different view from uh response time so these are the 90th percent off for third quarter and these are strictly eer mer response or emergent incidents uh the top line that you see is by station and I'll work across kind of the the keys that I look for as far as data wise uh the the p app to alarm so that's the time that the phone rings at our Dispatch Center to the time that they dispatch us uh we're looking for them to be at that uh under 2 minutes 130 would be the goal that we're looking for but we're right in that range uh the second line that you or the next one over uh is that dispatch to in route time so that's the time that we're alerted until we put the truck on the road or the engine on the road uh and and I should draw out the difference so the station the top line is a station so that's an overall for every station station one two and three and four and then the bottom line is a staffed engine are our engine five if so to speak so you can see the difference in uh when they're dispatched as far as getting in route they're obviously much faster because they're at the station or they're potentially in the truck uh and then you jump over from the en route to arrival on both columns are it's a matter of drive time so the stations are going to be faster to a scene than the staffed engine because they're coming from station 4 going to wherever that call is so example our highest volume areas are one and two so they're traveling to that area for the response uh and then I look to the far right the p app to alarm so the overall time from the time that the phone rings until we put a unit on scene uh you can see the stations are about 13 minutes and our our staffed engine is at 1040 roughly and again that just deals with how far they're covering the entire city versus one area of the city and speaking just a little more detail on the staffed engine since April 15th is when we started Staffing that engine 247 uh one of some of the statistics we're looking at so 58% of the time on a medical our engine is arriving prior to the ambulance and starting care uh some of the highlights is that they have 72 hours of training in the third quarter 30 hours of uh prevention education talks and then we did start the child seat uh education installation so they've done five of those in the third quarter obviously they're doing daily and weekly equipment tracks are doing station cleaning uh and one thing I highlight so the picture that you see is our staffing schedule so that's actually October 31st so Halloween uh all the blue lines that you see are highlighted blue are Staffing by pay on call Firefighters so the one thing I like to really highlight or look at is 99% of our shifts that we've filled with four firefighters are due to our pay call staff so there's always two full-time firefighters but the rest of those blue are pay on call Firefighters filling that shift so we've gone 99% of the time that we've had four four firefighters on that truck oops uh training complet in the third quarter so just over 2,000 hours and you can see to the right there of some of the the training uh topics that we went through uh we did do uh out at airlake airport we went through some training with their as far as what the facilities that they have what uh refueling operations and just familiarization of the airport and their operations uh we started our recruit training in August for our seven new pay on call which I have on the next slide here inspections for the third quarter we had 266 inspections completed in the third quarter of those 266 72 were found with violations about 26% uh out of that 30 of those still have open violations that we are working with the business owners to correct those and then you can see the pie chart there of kind of a breakout of those inspections that we complete our annual inspection or general that's what we do for every business uh burn permit inspections fireworks uh obviously mobile food units are one of our bigger we do a lot of those throughout the year uh residential child care we actually are are discontinuing that because the state is taking that over for a change in how they are accomplishing that so those will become no longer part of us fire prevention community events so some of the things that we were part of in the third quarter so we were uh partnered with the Red Cross at Ardmore Village uh we were visited 33 homes installed 50 smoke detectors uh the middle pitcher we did quite a few fire extinguisher training at community events uh kind of a cool pitcher to the second one from the right is we went to a daycare and they were all dressed as firefighters waiting for us there for a visit but uh so we do daycare events safety Camp Dakota County Fair and then uh obviously October was fire prevention month so we had 14 elementaries public and private with about a thousand plus kindergardeners and fourth graders that we visited and just to highlight uh July and August as far as pan aprag National Night Out uh as I mentioned we did 50 food truck inspections that were just strictly for pan Prague uh we had extra Crews on uh covering downtown events so we had a medical crew and a golf cart basically that was downed to respond to any calls just because we know that we're limited as far as response into the area uh during the waffle breakfast we served just uh over 2,000 plates or waffles recruitment as I mentioned so August 13th we started the class of 2024 for pay call we hired seven of those they are currently in training they completed their EMR uh and they are now in their fire first phase of firefighter one training uh and then they'll start doing live burn actually next month and complete firefighter 2 and hazardous material operations in March of 25 uh and as obviously you're aware in September we were notified that we received the safer Grant to hire 15 uh full-time firefighters and to kind of give you an update on that so uh application process is open until tomorrow it does close tomorrow uh we plan to do interviews later this month with the second round in December and hopefully have them started uh mid-February early March to start Academy training with them and hopefully have them uh start covering trucks late April early May uh and then to give you an uh update on station one so we will be remodeling station one uh that should be starting hopefully this week or early next week for basically converting the offices that are in that station right now into bedrooms and then adding a little bit of laundry room equipment but that should be complete early uh January of 2025 uh some Public Safety events uh some of you were there but the 10th annual or 10th year of the 9911 ball uh which was a great event and then the picture that you see there is uh the public safety Foundation uh provided a family picnic and softball game so this was our second annual I think that we played a softball game please against fire who won yeah oh sorry confirm or deny who okay uh and then we had a crew that uh did the 911 stair climb so Lifetime Fitness has been a great partner that allows us to come in and use their stair Mills for roughly about 2 to three hours that we have firefighters that come and go and and climb 110 floors and you can see some are in full gear some are carrying hose it all varies on what they want to do uh and just to give you an idea of some upcoming events so on Thanksgiving Day uh we are doing a joint venture Turkey Trot with uh police and fire at station one in uh 1st of December we're doing cupcakes with Santa which is sponsored by our Fire Relief and then uh later in the month with the public safety Foundation we'll be doing chop with chop with a hero that concludes my third quarter report and I want to thank you for your support of the fire department and our firefighters and I'll stand for any questions okay thank you any questions John just real quick you had the picture of the paid on call going through training yes are you still doing that training jointly with other departments yep so our our pay on call yep we still do with Apple Valley and Farmington so that's where they will be tomorrow night every Tuesday night we're at training and we shift cities as far as once one week Lakeville host Farmington or Apple Valley it all depends on what that topic is and who has a better facility for that so example uh right now we use uh old Public Works to do ladder training and search and rescue because we have some uh some mezzanine walls and stuff that we use up there than mhm questions I I had a quick question about the foster home and the daycare yes but the state can you just give me a what's what's the state doing I because it always seems like when we're having conversations about those facilities that the state's always stretch thin so why would they be taking on more I'm just I'm very curious about that it comes down to a billing piece of uh you if you're applying for your daycare license you pay the state and then we go and do the inspection and then we have to apply for that money to come to us versus in the past that we would get the application for that the check would come right to the city through the county as far as that but then we would get the check and take care of that uh the states made this change that they want the the monies first so we and they're they're the ones that they want to take it over so they're pushing that so a lot of cities are stepping away from it uh they still have a website so that we are tracking who's what the daycare facilities that we do have in town as far as that are residential versus commercial commercials nothing's Chang these are just strictly residential okay appreciate it yep thank you Chief yep okay moving on to item six our consent agenda anything you'd like to highlight Mr Miller thank you mayor one item tonight 6E is a grant between the city and the police department and the Department of Public Safety this is a $100,000 grant that aims to that'll help us reimburse the cost of training for uh potential police officers who are coming from a non-traditional career path or possibly a second career path and so we've already had um one in training and we got a grant for a second and so we're appreciative of that okay very good uh Council any item you'd like to pull for further discussion if not I will take a motion to approve the consent agenda I move to uh I move to approve the consent agenda okay is there a second second any further discussion about the consent agenda seeing none all those in favor say I I opposed sent agenda passes we'll now move on to item seven imposing a special or service charge for Special Service District number one for taxes payable 2025 and I'll turn it over to our finance director Miss stall welcome thank you Mr Mayor um in 1998 the council passed by ordinance establishing our Special Service District and it's been in place since then we do have to follow the Minesota statute 428a with this Special Service District part of that is holding public hearing and offering up if there is to be a special service charge um charged on the district that it goes through the whole process we did um publish the public hearing um in the October 11th and October 25th Sun this week and letters were also sent out on October 18th to all of the business owners that this that this affects um the Special Service District Advisory Board is recommending again that the service charge pay remains at zero for this next budget year uh the last time that a service charge was levied was in um 2018 that was when the year was collected and it was $13,750 then um so since there is no service charge uh there's no minimum charge that's applicable to any of the properties uh there's no further notice that needs to be mailed out but we do need to go through this public hearing process the budget was included as part of the packet so you could see what the costs are that The Advisory Board is saying we will pay for with a Special Service District and if you noticed uh the fund balance for the district gets down to $2,600 roughly at the in June of 2026 um and with an annual budget of roughly $6,000 they will have to decide next year at the same time about implementing a service charge if they want to continue this District um if that I will off any question when the um letter goes to the business owners for notification of the public hearing are they also notified that that would it would be a z increase so they're notified with an amount so and as you're nodding your head yes that means if they decide to charge for 2026 they'll be notified with an amount okay okay any questions okay this is a public hearing right so I will open the public hearing if there's any comments you see none I'll take a motion to close the public hearing I move to close the public hearing is there a second second all those in favor say I I I oos special uh hearing is closed any further discussion or do adopt it now is that the process if Council has no other discussion any other discussion points that I'll take a motion to accept sorry I'm just go ahead I move to approve the resolution imposing a service charge for Special Service District number one okay is there a second second okay any further discussion about okay uh roll call please helier hi fmal I Walter I Lee Hi V hi okay thank you uh moving on any unfinished or new business okay seeing none um our announcements our next city council meeting is November 18th here at City Hall our next work session is November 25th in the Marian Conference Room and with that I'll take a motion to adjourn I move to adjourn there a second second all those in favor say I I post we're adjourned [Music] bam