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[music] It is 6:30 p.m. and we are meeting this evening at the Lakeville Police Station at 3:23 Bedford Street. Uh we do have a quorum with a couple members missing this evening. We'll just go around and take attendance. >> Robert Spanian, member of large

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parks, Nancy A conservation commission. Michelle McGreran, planning board. >> Nancy Lefave, historical commission morally open space. >> And we do have Lake Cam recording. Is anyone recording? Hearing none. Our first item on the agenda is meet with

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town administrator Andrew Sukforth and review and possible vote on recommended edits for affordable housing trust language. Welcome Andrew. Thank you for joining us. Um in the packet we do have the um affordable housing trust language and we

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had previously discussed as a committee um the a few things. So uh the designated individuals who are part of that trust. Um I believe when Shelley Goring had met with the select board, she had mentioned

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there may have may be a conflict between the uh board of appeals member uh because they do sit for um 40B applications and and uh permits. So that was a question that we had um and we did

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discuss previously uh uh recommending a CPC member for the trust because it has that overlap. Um, so those were a couple things that we had discussed um discussing with you and asking for some

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opinion from town council um to see whether or not I think Nancy had requested she wasn't sure if of you were the one that I think you you saw there maybe merit to having a ZBA member and you weren't sure if that should be

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removed or not and so um you you said we would talk about it and see if town council. I would like that >> or something like that. >> I believe what Shelley uh Gorang had said at that meeting is that there couldn't be more than five. >> Okay. >> There just had to be at least five. >> Okay.

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>> Um and I think the makeup um could be pretty much anyone that is in the bylaw. So, um >> Okay. >> There could be I think she even gave the example it could be all five select work could be on that committee >> as well as everyone else that's identified in here.

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>> Okay. Um, so I without talking to town council first, I don't know, maybe we could or could be presented have five or six trustees and have a zoning board of appeals on there. >> Um, so >> just in question was was [clears throat]

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my thing that a community pres now that I'm trying thinking back to what my question was about a committee preservation committee member cuz we make the decision about the money that will be going to it. That was my question I think. Right. A conflict of

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interest. >> Yeah. Cuz potentially the CPC would recommend funding to go towards >> Right. Cuz we've been talking about that a lot. So >> I would have to see cuz ultimately CPC doesn't exactly appropriate money. It recommends appropriation at town

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meeting. So I don't know if there'd be necessarily a conflict cuz town meeting is making the final decision. >> Um >> but then the trust would act differently, right? the trust could actually appropriate make direct appropriations, >> right? >> So that's where the conflict lies. >> So they might be might be on the

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committee, they just can't make a vote maybe. I don't know. >> So I had asked Shelley about that about a CPC member and her only response was that um seeing as most of us have other duties already, it may just be a difficult um seat to fill. But yeah,

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>> I don't I think with our housing individual isn't on another board. I don't I don't think any of them that we've spoken to [clears throat] about this have had an issue with it. I think Sandy said she was interested. She's not here tonight. I don't want to speak for her, but I think that's so maybe that's

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another question for council um about adding CPC. Is there a conflict? Any reason not to add it? Um, welcome Kathleen. >> Sorry about that. >> Uh, we're just on agenda item number one discussing the housing affordable

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housing trust and um that we had asked for some uh feedback from council on the ZBA as well as having a CPC member. Um, I think another question was knowing that the select board has not

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appointed the board of trustees. Um, is how does that work? Because this is a bylaw and it says on section 7.7-2 there shall be a board of trustees.

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Um, the trustees shall be appointed by the select board. It It doesn't say May, so I guess that's another question. Can they just decide if they don't want to even though this past town meeting um back in

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>> 2005? >> Yeah. Yeah, I was looking for the date on here, but yeah, 2005. Long time ago. And of course that was before we had CPC and it references CPC which now we have or CPA I should say not CPC.

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>> So I think affordable housing trust in city was set up in 2005 and I think a lot of communities just adopted it to get on the books. >> Okay. >> Um that's probably why it might mention that. This is probably just a template standard template that was maybe given out by town council at the time. Hm.

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>> Um, I'm meeting town council tomorrow at 9:00 a.m. That could be a question I could ask all three all three of these questions so far. >> Okay. Um, yeah, because that's just um

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I guess I mean I'm sure people have their reasons for agreeing or or disagreeing with it, but it it's on the books. We have CPA. We don't have a housing authority. So, here's something that just came to me right now, and I apologize for not thinking of it before,

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but because it's affordable housing trust, and the most people in town that are desperate for affordable housing are the seniors, why aren't we having a senior citizen, somebody from the COA on here

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>> through the through the uh chair? That sounds like a very good idea. >> I mean, it's definitely something to consider. >> Yeah, good idea. cuz that's their main thing all the time, saying that there's no affordable housing, especially when they're trying to they get they lived here all their

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life and they're getting older and they want to downsize. The only thing I guess, yeah, so guess I apologize for not thinking about I just haven't thought about it. It just came to me.

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>> Very good idea, I think. Yeah, because this is although Yeah. >> So I also think that the other demographic group that cannot afford to live here are children and I wouldn't want that overlooked if

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it focused on seniors more so than our children. >> Okay. >> Um could the senior be the atlarge if they're interested in it rather than >> sure >> ensuring that a senior always be on the

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board? M >> I was suggesting like maybe like a staff member >> from the COA. >> Yeah. >> Yeah. I just know there's there's some some housing that especially the the

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stuff that's coming from the state like the 40y, the 40B, there's certain caveats in those statutes that actually prohibits age restriction. So, I guess like what Kathleen said, you can't

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really favor one over the other. Is it a good idea to have include somebody from the senior center? Would Yeah, I mean, why not? But have like like Kathleen said have that equal >> opportunity for someone whether it's like a teacher or you know I don't think we'd want to say oh it has to be a

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teacher from you know local teacher or local right >> employee town employee or some you know somebody who um I would keep them that at large and if they're interested or encouraged to be a part of that affordable housing but I wouldn't want

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it to be a primary focus only. >> Mhm. >> I just think that it get gets overlooked what's going in and what we've approved so far. I mean, my perfect idea for the senior people are the our uh Ed Ebony

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Farms over behind the dollar store. Not really seeing any of that. We're seeing these big apartment buildings that cater already to >> true the younger, right? >> Well, I mean that's I mean there's also

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something pending for Lakeland Country Club looking for a senior overlay. So that could change that could change one did not have those huge buildings with the all those units. Those were all catering towards >> Nope. Nope. The cottage is in the back. >> Yeah, the cottage is in the back. But

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they got two two big buildings that had 200 units and 200 units. That was 400 units of housing. >> No. >> No. >> So >> unless it changed. I mean it's not happening. So it doesn't matter. But that's how it goes with those big apartments. >> So the 40B the 40B part is the only all

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ages out of that whole Lakeville hospital project. It was 200 units of all ages. It was I'm not going to remember all the correct numbers at this point, but it was um >> assistant back. Yep. The cottages out back. I think they were like 72. Don't

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quote me. There was the um assisted living >> and then there was the memory care or no the independent living and then assisted and memory care. So that's all catering to the >> still worries me because what they're going to do and put in first and maybe

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you can talk to that a little bit, but they're going to put in those big apartment buildings first. They were not putting in the senior housing first. They were not putting >> actually they so >> unless you make them. >> There was a contract with a certain but I think we're getting off. >> Okay.

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>> I'm just sticking to my senior should be involved. That's all. That's my whatever. So, I could potentially ask town council about >> an opinion for >> whether or not it should should include a representative of the COA.

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>> Yes. >> Yeah. >> Yeah. Okay. >> Because obviously >> I'm sure that somebody on maybe the community at large person could be somebody that you know is just starting out, >> right? Mhm. So, we have language in the

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CPC bylaw that says um because it was a a housing authority member and we changed it. I think it was >> Oh gosh, I don't remember. We changed it a couple times actually now, right? >> Um who? >> Leah. >> Sandy. >> Sandy. >> Sandy.

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>> Oh. >> Um >> yeah. Well, when Leah got elected, she got on the select board and then it seat opened up and we appointed Sandy Anderson. >> Okay. So, it's up to the select board to appoint, but it's designated [clears throat] by the bylaw. And so, the bylaw for CPC, it says preferably

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with a housing interest or something along those or with a housing interest. So, it could be something like that language that says a member with interest in affordable >> true >> senior housing, >> right? >> Yep.

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>> Maybe something like that. And >> however, maybe we see with town town council. >> Yeah, I don't I think it's kind of dangerous to carve out one subset like that and not the rest. >> I think we're better off leaving it as

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at large. And if we need more than the two atlarge seats that are here, maybe we make it four at large seats or something like that. And you can try to, >> you know, solicit folks from different subsets. And if they if the chips fall that way, great. But if they don't,

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>> I don't think it's proper for us to delineate one or two groups and >> right, >> you know, leave out however many others, >> right? So maybe it's just looking into what other towns are doing and maybe compare

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it to see what other town. Um, Emily did a lot of research on this. >> She did. >> Do you think she has some of that like accessible that maybe she could share with us? >> I do. >> Okay, that'd be good. So, if you could just give us like the makeup of the trusts in other towns and maybe we can

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just look at that. I do >> and see what they have and then Okay. But you know me well enough to know that I you know what when I'm having good luck going to the people and I know from being at the senior center all the time

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and every time we do a survey or something and that's what comes up that the seniors are looking for and there's a lot there's a lot >> right well so we have to say our town's aging but I >> no it is and it's it's [laughter] it's in the master plan it's in the housing production plan

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>> but we can ask town council's opinion >> okay >> and see if that's proper or not and compare and just see maybe get some ideas from other towns see what they >> just put on the card on the table. >> Okay. >> Nothing new. >> All right. Thank you, Nancy. >> You're welcome. >> Were there any other parts of this

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housing trust language that we wanted to discuss? No, but it'd be good to get the advice back from town council so we can get going so it doesn't like carry on and on and on. >> So I think are we um aiming for fall town meeting for this to bring

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>> Sounds good. >> There's a Warren article with a couple changes to that. >> Sounds good. >> Yeah. >> Yeah. So you think if we table this until next month we'll be we'll hear back by then? >> Um what do you think? Yeah. I talked to him tomorrow morning. So, >> um so I think I'll have an answer back.

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>> Okay. >> Pretty quickly. So, um we can send a formal email, uh to the committee. >> Okay. Is it too soon to while we have Andrew here to take a vote as to whether we want to put a placeholder for fall

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town meeting for >> It doesn't hurt to put a placeholder. I'd rather be safe than sorry, right? >> Yeah. We can always take it back. >> Yeah. >> One less email I have to send. All right. Uh would someone like to make a motion to >> make a motion to ask Andrew to put a placeholder on for the uh board of

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trustees for Lakeville affordable housing um fall town meeting? >> Second. All in favor? >> I I motion carries. Andrew, >> if if you could note that. >> Yes. >> I don't know if you still need an email maybe.

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>> No, I I can do it. Easy. >> And then could you just stay with us for the next item? which is discuss and possible vote recommendation on process for chapter 61 removal. Um I did a search on the website and I did find the policy that

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was adopted on June 12th of 2023 as far as um the chapter 61 right of first refusal policy and procedure. And one thing that had come up in prior

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conversations with this committee is um if you look on page five out of all of the boards, departments, commissions, committees, uh community preservation committee is not included. And so now that we have

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CPC, um, and if if the select board has to make a determination on right of first refusal and it has to do with land and money, like how do they know what CPC

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has available for purchasing land without incorporating CPC as part of that discussion? I thought it was the open space committee's goal that we brought it to that's what I recall that we bring it to

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the CPC. Oh, we bring it to the select board. >> Mhm. Well, so >> I mean we have to know how much is in there, right? >> The right of first refusal goes to the select board though, not to open space. So if this is the policy and procedure, I just thought it seems as though CPC is

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not being included. So >> it it seems like >> neither is open space. Oh. Oh. Is that No, they're on there. >> No. Open. >> Open spaces. >> All right. >> On page five. >> So, >> but not CPC.

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>> Starts on page four, right? >> Yes. Okay. >> Well, it says in addition, the notice will be sent to the community preservation committee forformational purposes. >> Right. So, informationational means, oh, we have this, but what about being part

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of the conversation? Is the money available? what do we have in CPC funds? Um it just seems like well they're public knowledge, right? So >> it is if we're going to propose

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something we you know I have that information we would know whether it's affordable or not when we can afford it. So >> So you think it doesn't need to include CPC? >> Well, I think I'm following correctly like a procedural question. So if the board receives notice and

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they would like to proceed, if they were to seek CPA funds, that would have to come from open space as a project. Correct. So the board would go to open space. Open space would come to CPC and then kick it back that way. >> So I don't think it has to go through

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open space. I think the select board could do it on their own because that's who would take ownership of the pro. And correct me if I'm wrong, Andrew, if you want to speak to it. >> Yeah, I think it would be a select board decision. I don't think there'd be any

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um apprehension about adding CPC C to that list. Um I don't think CPC when did it become active? >> It so it was adopted in 2022. So it was active at the time when this was put in place.

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>> Yeah. Um, [snorts] but so just look at so I know some of some of us have been here and some of us haven't. So there was a a parcel or property that came became available. We did actually have an executive session meeting about that

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property and it was discussed. But I don't I don't see that that has been included as part of the policy. meaning it's just left up to a whim of whoever decides to call the meeting at the time.

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>> So, who brought it to your attention? >> It was it was the select board at the time. We had a a joint executive session to discuss it. >> So, I guess it's on a

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as needed basis. Yeah, I know. >> I think there's other things missing here, but it's probably unrelated, so I'm not going to go there, but how do we know when property comes out of uh their management plan? That's, you know, those are things that has nothing to do with

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this at all. But that's how we tracking that. I mean, we the open space list that Joan received for this open space overlay. >> Um, compared to what we received last year, we believe we k we we're just looking David's looking at right now,

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but it appears that there's like 48 people not 48 properties not on that list this year >> that fell off >> and we don't we So, the list he got last year was uh PDF. >> So, like I was like, well, I could do a lookup, but we can't because it's PDF.

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So he's doing it manually, but there is some that are not there like uh or so it's like if they go off. So I know one of the properties is for sale, okay, at 7 quail uh lane. I think it is Lane or Avenue over off of uh Route 18. So

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that's the property that's for sale for $3 million. So it's like what happens in those that type of thing? who's you know are we monitoring that or >> so yeah I mean I think you were aware of that property that in Berke near

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Berkeley that last year we discovered um didn't have the management plan but they were still on the 61 I'm not sure it was be away uh tax you know they had been paying the reduced taxes so I don't know does that go in here I mean because right that's what they tell us what if

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they don't tell us what happens heard >> that's significant because I mean I have you know it tells you right here what happens, you know, and what you have to do. >> But so there's something missing here and I don't know, Andrew, if that's somewhere else. >> I don't know. >> Yeah. Um I know we track the properties.

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Um I'm not an expert on it, but I think when some properties fall off, I think there's different processes for each case individual. I just depends on each one you're talking about. >> The cherry Lynn, you just said that he had received it as a PDF file

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>> last year. Last year. Yeah. >> So, I sell >> and I'm guessing here, but it would make sense to me that the inventory would would be on an Excel database

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and certain categories would trigger certain procedures. I don't know. I No, that's exactly right. But this is before you were here, too. Um, and that getting that from the assessor was very difficult. So, and that's what Joan was

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finally able to or I'm not sure if it was David or Joan, but they were finally able to get that list, but it was PDF, so there's no I mean, we can't do anything backwards, you know. So, and the one that we received now is Excel. >> Okay. >> That um David's comparing last year to so that's where I don't know maybe this

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is not the right place for it. I'm going off track here, but this is, you know, this is if they tell us, right? >> So, so the other thing in the packet is actually taken from the Plymouth pro uh process for chapter 61 re uh

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removal. >> What page you want? >> So it's right. So page eight ends the pol the town policy and then page one begins um the new and >> I don't know why it looks like it kind

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of got cut off or something. But this is something I had done years ago. I think this committee had actually looked at it years ago at this point. Um and Plymouth just had a very um straightforward I guess. Um they had

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this checklist to go through. Um, may I um ask through the chair, wouldn't the assessor be responsible for making those because they would be most

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familiar with what properties we have inventory of and what their designation is. >> Wouldn't it make sense that someone from the assessor's department is included in all of this? So, um, we have limited administrative

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resources. >> So, even if we look at the cards, we're not sure they're correct because there's limited resources. Andrew, I don't know. I'm this is what I'm hearing. So, so it's, you know, it's it's very very time consuming.

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>> But, so you're right. It should be, but it's not. It would seem to me that all things considered that department would should or should be most knowledgeable about what the inventory is and if if records need to be updated

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then they need to be updated but that would make it would make sense to me that that's where you'd go for that information. It is but we were outsourced. So we had that all big mess last year with the taxes. Okay. So that was all an outsourced company. So I don't know where our department's standing right

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now. >> So it's a huge transition that we've had in town. So there's a lot going on, >> right? >> And I don't, you know, it's I don't know. Can volunteers do that? I don't know. >> I don't know if that's something that would be allowed, you know. I don't know.

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>> Yeah, it's uh like you said, it's complex, complicated. It's a lot of work. kind of what I've heard um informally is um a lot of people just don't file the correct paperwork by a certain date. We got to chase people to say, "Hey, are you filing this year?" And they say, "Oh yeah, I forgot." And

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that can be that can explain a lot of why some of the records aren't like driving from year to year. >> But without talking to the assessor, I don't know what >> for each one >> and they have been helpful, you know, this year. But it's very, you know, it's

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very um administratively uh I don't know challenging. Seriously. So, so we've got to as a town, I think we have to come up with if you really want to manage this, we have to come up with uh you know, >> so maybe it's a better policy or procedure than this. I know and I hate

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to put this on Andrew because he's you you guys have a lot going on, but maybe it's something I don't know if that we could look into or I don't know. All I know is that from what I had looked up a few years ago,

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Plymouth had a very comprehensive policy in place and it seemed pretty straightforward, lengthy. Um but I mean maybe we do meet with the board of assessors. >> Yeah. and say, you know, this we feel there's something following through here

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with you create. Right. >> Right. Well, so it wouldn't be for us to say for them to, you know, I guess it would come down to the select board to designate, you know, for them to to do such a thing. But I guess that's why I wanted to include Andrew in this um discussion just to see is there any has

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there been any um looking at the current policy since you've been on board or is it not or is it not really priority? Is it >> It has I haven't had a chance to really look at it since coming on. We haven't

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really had to talk about it too much other than some of some of the properties that may be coming up. Um obviously one you might know 61B country club. Um so that that's kind of come maybe it will come to the forefront

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on eventually and maybe we look at the policy again. Me just looking at it right now it's very lengthy and >> I don't know it's kind of hard to read honest with you. So >> maybe I just need to keep the policy but then have like a checklist of some kind

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that makes it easier to understand. >> Right. That's what I liked about the Plymouth one where [clears throat] it had and it talks about the different types and when it gives the time frame, the dead 30-day deadline for the appraisal, 120day timeline, 90-day

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timeline. Um, you know, that's whether or not the options exercised and it really broke it down. And I like things that are sort of bullet pointed as opposed to lumped into a paragraph. >> Yeah. It kind of it makes it a lot

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easier to to pinpoint and and go to. But whose policy is this going to be? I'm just I'm thinking about our job description on CPA and are we why are we doing this to create more work for oursel to make a recommendation? I mean,

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I don't mind supporting open space, but I think we have our hands full with our own job, >> right? >> And it's very clearcut what our job is. I just I guess I'm kind of confused >> why we're getting involved. >> So, well, because we had heard from Lynn about, you know, the the issues with the

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chapter 61 removal and right >> I figured let's talk about this again because >> but it seemed nothing to do with this because obviously they there was no notification, >> right? So, this was this is Yeah, this is an administrative error and that was rectified. I mean, like I said, we

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contacted DCR, etc. blah blah and they're not interested in doing a management plan. So I believe they've come off 61. So >> you know, but um that's it has nothing to do with this. >> So are we back the question about us being on the list? I mean we are

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included on here and as I'm counting we have 1 2 3 4 five members on this committee that are on this same list. So, I think it's not anything that somebody couldn't put on our agenda to talk about if a land comes up and we could uh say, you know, we have x amount

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of money to help out or whatever. But I I I just >> But can we can well so how do we say oh we have this much money to put towards it without being including in in that discussion I guess >> because it just said notice will be sent

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to the community preservation committee forformational purposes. I think inevitably if a property comes for sale we have a right of first refusal I think the first funding source we'll look at is CPC and it'll probably be Mike Ellis

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saying here are the balances I think I think this list kind of says that we'd come to community preservation if the decision is made >> so I think at that point the CPC would have a role in do they want to give out the money >> okay >> or

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recommend giving out the for tele. >> So I guess I guess um >> but it would have to come through us through a excuse me madam chair but it would have to come through us through an application. >> So somebody would have to put that application and it would be open space would it be the board of selection? >> Most likely the select board

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>> and that's when our involvement would come and that's when we would start working on it. I just uh I don't know, maybe I'm overwhelmed with work these days that I'm just, you know, and I find it I'm always I complain a lot about you come to volunteer for the town of

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Lakeville on something and then all of a sudden now you're going to need a representative on this other thing and this other thing and this other thing and sometimes people just want to volunteer or maybe that's why we don't get as many volunteers as we should because we kind of overwhelm them. I do

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I do think through the chair I do think it's important that these different boards do have some overlap and and I I'm thinking of the economic development committee at the same time because we don't have a chamber of commerce. We

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don't have a chamber of commerce and um I feel that these things are all related. They're related. The housing, you know, it's it's all related and I I I but I do agree with you. I absolutely I do. I sit on two boards and and I the

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thought of being on a third board I you know I give you praise for what you do because it's a lot. >> All right. So then Go ahead. >> Do you think it's structured the way it currently is? Because they're soliciting the other committees

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for actual input rather than I think I see our only role being a fiduciary of sorts. >> Right. Well, so I I just know so as planning board, I don't think we were ever noticed of a recent any of the recent um properties coming out. So I

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don't think there So you're saying that oh as you know as we sit on these other committees or boards or commissions um that we'll get that information, but I can't say that that's happening or has happened. So I guess >> you get

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>> maybe we have too many committees. Maybe >> they're pressuring us every month to go on the energy committee. I'm like, "Sorry, we can't do it." [laughter] >> So, I don't know. So, what were you going to say? I'm sorry, Nancy. >> Um, are you being notified when lands come out of chapter land? And don't

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don't you talk about it at our selection meeting on the agenda? >> I don't think since I've been here that there's been a 61. >> No, I don't think so. >> Oh, okay. >> We're supposed to be, but I don't think it's happening >> because they haven't got one. So the pig farms was was an example that

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nobody was notified for that. That's right. Okay. And that's when we started with our list and all this stuff, you know, u because we were never notified >> and that was before and we had >> then we had an interim town administrator. There was a lot of things going on. So um >> and the assessor that was a whole mess,

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you know, so it's yeah I don't >> totally when I was in middle there was probably a notice of intent like maybe every other week coming in constantly. When I was there, Picone Farm was initially >> Wow. >> um there. Um I just don't think there's been a lot of activity in Lakeville the

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last maybe 2 years since I've been here. >> Um maybe some already. Wow. >> You're so smiley. >> 21 months. Something like that. >> All right. Well, so if we we're satisfied with the policy, we don't want to make a recommendation [clears throat] at this time.

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>> I don't know if we're satis We want the policy to work and it to be done. I don't think it would hurt for like me from conservation saying writing a little memo saying we want to be notified please we note that we would like to be notified when chap land comes

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out as in the policy maybe just a little reminder to get everybody back on track. >> David did do that. David did that for the open space. >> Okay. >> Yeah. just to get people back on track who are interested because maybe before we didn't even have an agent either and I probably didn't answer everything when

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I was trying to do everything when we didn't have an agent of things that came through. So sometimes there's no response. Okay. All right. So that's so maybe that wouldn't hurt. Just a reminder that >> but do you want to do that as

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conservation or CPC? I have no problem with that, >> but not a CPC as conservation. >> Okay. All right. So, we're good with the policy, but maybe if Andrew ever has a chance to breathe, he can look at look at it.

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>> No, it's not it's something I'm definitely interested in doing. It's been a problem that has been identified to me, but it's definitely something that has been concerned expressed. >> Right. >> It's a good time that >> Right. Yeah. And I and I thank you for

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all the work that you have done and you are you are fixing quite a quite a number of things. It's appreciated. Of course, >> at this point, are we through with Andrew? [laughter] >> You can go home.

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>> Thank you. Thank you, Andrew. Have a good night. >> Thank you. >> Yeah. >> Agenda item number three, review and possible vote newsletter ideas for sharing CPA information. Uh Lynn, you had written up a couple

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things, a longer and a shorter Yes. version, and they're in the packet. If you want to speak to these. >> Well, first of all, I have no idea where to find the newsletter on the new website. >> Oh, wow.

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>> I don't think the first one's going to matter. So, uh really, I like can't find it. So, so the other one was for, you know, the newspaper. Have a project I did for Lakeville if we want to put it in the newspaper. The other one was for I don't know. I mean, maybe we can do posters,

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but who's going to see them? Or maybe we distribute them to the committees. This like a flyer or something. I don't know. Are there boxes for the committees? I don't know. So, >> I did the flyer, you know. I did. >> Well, so that's the next one. >> Okay. All right.

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>> No. So, that's the next item. But this is this is about putting the information out on the newsletter. So right now the way it is there I have been sending out an email to all the departments boards and so when I send it to each individual on this committee I say please forward

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to your respective board committee commission but I also have been sending it to all the same town departments as well. So, I do I do send an email that I just kind of have the copy in the same form every year and then I'll forward to

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this committee, send it out. But this is as far as getting it out there to the community, I think. >> Uh yeah, I think the idea was that people didn't know about us when this came up. So, I was asked to do the letter. So, um and how do you find out

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about it? I mean, how this doesn't actually even tell you who can Well, it does tell you who can apply. So I guess if the community was it says community groups right on it. So >> through the chair. >> Yeah. Yes. >> Uh I would ask that

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I would ask that you um make a phone call to um the communications subcommittee. The chairperson is not Lorraine is the vice chair. Lisa Johnson is the chair person for the

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communication subcommittee. >> I have stepped down from that board because of what you have just described. >> Okay. So you think that they this was something that they could help get out there? Well, a communications channel.

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The communications channel. Did you hear anything about that? >> No. >> Okay. To my point. >> To my point. The communications. It's not happening. It's not happening. We have a new website. Um, I would ask that

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you speak with maybe Emily, but also Lisa Johnson is the communic somehow. It has to we have to get it together in terms of communication. >> Well, let's let's focus on >> I think that's the select board. They they signed that what two years ago.

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>> So, I'm just asking that you that you echoed this that that >> what that I can't find the newsletter. I can >> Okay. >> Okay. Well, so I don't know what you mean. >> So, there's multiple layers here. We have a new website. It's going to take a while to knock out the bugs. There's a

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lot of things that have to be updated. There's one person in town hall who really is good at it. a few people that are getting used to it. So, right now it's just a learning curve and I'm pretty sure it's going to be made available and and easy to find eventually, >> but I don't think it's in time for this. That's all. >> Well, it's still getting posted to

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Facebook on the town um Facebook page and shared on the Leel Hub and Lake page. >> So, what you might what I'm saying is you might speak with Emily and say, "What is the best way for us to get our information out there? What's the best way?" whatever that is because my

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understanding was the communications channel was going to be it. >> So Noel, I just want to say my personal opinion honestly like I feel like we have a newsletter, we have a Lakeville newsletter, we have a Lakeville newspaper, the mascot, it's Middlebar

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and Lakeville. We have a website. We have a Facebook page. You know, there's multiple channels. In my opinion, people do need to take their own personal responsibility for looking for information, too. It's not just a one-sided we have to put it out there to all these different channels.

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>> I think people do have to take responsibility if they want to find information. That's when they're going to look for the information. I think this would be great for the Namaskar. >> I just think >> the larger one. >> So the smaller one I could see it being like a little blurb on the on the side. I think we need to add a sentence that

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references the fact that we recommend that people have backing with the town committee or town board or other funding because we have denied projects when they didn't. >> Well, they weren't eligible, but also

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they were they were recommended by a citizen, >> one person, not a committee. You mean you like for instance if a historical project if one of the things is that the commission would write a letter of support? >> Yeah. >> Yes. >> So for instance when the students came

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last year u they wanted to clean up the area and the high school there. >> Yeah. >> Right. >> They didn't go through a committee so they wouldn't have been considered for that reason. I know it wasn't considered for other reasons but there was other reasons >> but >> so there's other there there are other caveats as well that are listed in the

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plan. So maybe that's what we include is applicants um interested individuals or applicants are encouraged to read the plan to understand >> um applicability or something like that. I know Lynn could word it really well. You wouldn't want someone to come up and

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say, "I'm going to do this project for Swams the school." And never talk to the staff or the principal or the school committee, >> especially probably the school committee, the three groups, and just not have a letter of support from here,

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>> right? And it has to fall into the categories because it's very specific, but it says that here, you know, natural resources preserve locally. So, I think maybe just adding something along the lines encouraged to review this the um

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the community preservation plan. >> Yeah. >> For applicability or something like that. >> I think it's on here. >> Is it? >> Well, I'm looking at the short one, but is it on the long >> the short one? Okay. >> Yeah. So, cuz I'm just picturing this as like a little blurb in the mask. You

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know how they have them even like on the on the um the side like the smaller ones. >> Okay. So, this is I would have taken this from our website. >> Okay. So, should we take some of this off our website because no,

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>> I think it's accurate. >> Okay. >> I think we need to emphasize that having additional support from the town committee town >> recommendation from an applicable applicable committee because you got you know open space to start. you would need from historic community housing, outdoor recreation. You would need something

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from parks and from for the land. Uh maybe even conservation for a recommendation for if you're going to purchase land. But see, all those things can be found in the plan. So that's why I was saying maybe we encourage to read the plan, which is >> Well, I'm not saying we don't encourage

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to read the plan, but it wouldn't hurt to add what makes the project strong. >> Well, you know, a recommendation from an applicable committee. Actually, if they look for the application, it's gonna say it right on the application because we put it on the application. >> That's why it has the application >> on page two.

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>> All right. So, but yeah, we can I mean so Kathleen like so um you know it can be submitted by um I don't know what to say strengthened by the support of the >> yeah I feel like it is actually state

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applications may be submitted by town boards departments nonprofit organizations community groups and residents with eligible project ideas eligible project >> that that's the big question. Yeah, right. >> They know what that is, >> right? >> Through the chair. I don't think that

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there's anything wrong with repetition because they have they've proven like in communications research, they've they have proven that sometimes people need to hear things three times >> before it sticks. Yes. >> I agree. I totally agree with that. You

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can't say it too many times. >> Right. Right. So, the sentence that you read, Nancy, from the applica, the sentence that you just read from the application of what makes an application stronger. Yeah. >> Can we put that in here? >> Where was it? >> Yeah, I think

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>> recommendation from an applicable board. >> Yeah, exactly. >> That was my that was my >> right. I think that's a good suggestion. It should be >> Is that in here or not? I'm just saying to add that to what makes the project strong recommendation from a >> Oh, so see I'm looking at the small one.

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>> Oh, and you're looking at the big one, the longer one. >> So maybe we get this the large one and make it small. >> Is this for the newsletter? [laughter] All right. It might get way out. >> So yeah, >> I think all we got to do is find a way to put the word collaborate into the

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small one in the right place with a comma and we'll be good to go. [laughter] I think we're way over. I like it. Yeah, cuz she said this is for the newsletter. Kind of not worth the worth putting it because right now you can't really find it. But if we go for the

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namask with this one. >> Okay. >> Um >> so, and the only thing it's not September 1st, it's the they're due by the second third day of September. >> Yeah. You were going to get me a different date. I didn't know the date. >> Yeah. And I forgot. But I'm pretty sure

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it's the second th second Thursday is what we went with instead of like a specific date because that way the second Thursday it's in time for our third Thursday of the meeting of the month meeting. >> Second Thursday. >> Yes. >> So for this art you actually could put a

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date if you wanted to. >> Oh yeah. For this year. Yeah. >> Okay. So resonance with collaborating with applicable boards or do I >> September 10th September 10th?

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>> Yeah. >> Okay. Okay. So um I think if this is done Noel maybe you know so if we run an article we have to pay for it but if it's a I you know

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those details about Nebraska week I can't tell you Sandy BS you know Andrew Andrew um what's his last name >> Andrew he he >> I know I have Sy's contact info so my question was if we just send it in as

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like a little blurb do they charge >> No they I know >> because that was the mistake last time. Remember you thought we hadn't paid for it when it got in last time? No. >> No. I went back and looked at the bill. We only paid for the uh public hearing ad and they just put that in that section cuz I think

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>> after the second time when they didn't put it in the first time when they said they would that they just stuck it in that area. So, but we didn't get charged for that. But you that would make it clear for a news article. [laughter] >> Yeah. It's not the difference.

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>> Yeah. So like a you could just send her an email say this is you know our it's you go >> um who is this Sandy >> Sandy B it's editor just >> it's on the paper

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>> well I would also copy Andrew um God is because he handles the advertising and he handles most of what the accounts are there >> okay >> that much I No, >> but we don't want to be charged for it. Like I think that's a mistake I might

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have made last time is if I copied him and we almost got charged for it >> because we don't want anything to do >> that back. Okay. [laughter] >> Yeah. We just want it to be a submission like a >> Yeah. I'm just not sure of the right channels there. >> So, do we want to take a a vote and have

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Lynn some submit this? >> Sure. >> Are we going to change it >> to the namask? >> Can we change? So the second paragraph, can we put ideas maybe submitted by town boards >> collaborating with?

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>> Can I take a stab at it? >> Yes. >> All right. So [clears throat] change applications to proposals. Proposals may be submitted by town boards and departments, nonprofit organizations, community groups, and residents with eligible project ideas by September 1st. Preference will be given to

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applications. preference will be given to proposals that collaborate across multiple applicant types or something to that effect. >> It kind of sounds >> it's very wordy >> exclusive though. I mean um excluding >> that's on the application though, isn't it? Is it?

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>> Yeah, I think so. >> But this is just one in the paper. >> I don't know if I can say that again. >> To me is like you're not going to be included unless you know >> but that's what we are saying. So that's the point we're trying to get across, right? I feel like it's good the way it's written as long as somebody looks

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at the application next. You know what I mean? Like if you're okay, this sounds good. I'm going to go look at the application >> and you could have a footnote saying please refer to the application. >> There we go. How about that? >> Please refer to the application for details

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>> because it's Yeah, it's applications materials are available on the town website. Residents can also explore previously funded projects to see how CPA dollars have been bene have benefited the community. Um, >> yeah, please. So then maybe in between

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those two sentences, please refer to refer to the application for more information from details >> for details. >> Please refer simple >> to an application. >> Application materials are available on the town website.

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>> Yeah. Application materials are available on the town website and then add please refer to application for details. >> Which one? >> The the only one available is step one. They can't get the step two unless they're approved.

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>> They kind of have to know what's step two though because >> it's available if they look in the plan. >> Okay. >> But they can't print it from unless they >> should reference the plan. >> Do you want to say step one application? Yeah, I think they they because if they

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think that this is it, >> one page there. >> Well, it says it says that it's two. >> I think they're all complaining. >> It does say two-step process. >> The only other thing we could do is as a community outreach thing is to have a

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workshop for anybody who's thinking of doing this and sit down and go through what an application with people. Say if we had enough people to sign up to come. >> Nobody comes to our public hearings. I know. But I mean, if you really wanted some money

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and you got someone else that's also happening to back a project and it's enough for take time to fill out the application or at least the step one, you you kind of need to know whether or not you need to you're going to be able to go forward through the chair. >> It's very embarrassing to come here and

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have us say we can't fund it because it doesn't fit the qualification through. >> But so now our application, our step one, it says did you read the plan? So >> right on it. >> Yes. >> And the in the plan is step two. So the

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step two is in the plan if they read it. >> I know. >> So they you know, you know, I think her idea is a really good idea if we have the time to do it and anybody can train them. I can't train. >> True. The >> chair September 1st. Nobody's going to want to meet in August. >> So it would have to be something that

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we'd have to plan to do like in the springtime at 7:30. >> Okay. So I'm sorry. Mhm. We need to vote if you want my vote on this. We need to vote on this because I have to leave that. >> We should be hiring it up anyways. So, I think I think it's pretty good except for maybe just referring to the

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application and that covers everything cuz then it says read the plan and that has everything >> and if we want to talk about a workshop, we can put it on the future agenda. >> Yeah. I mean it's like when you Nancy when you do the um

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thing where people come to the COA and if they qualify for that abatement >> y >> that it's the same kind of thing. It it's much easier if you can sit down one to one you know. >> All right. Does anyone want to make a motion to put

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>> Make a motion that we put this in the have our [snorts] open space representative put this in the basket. >> [laughter] >> And the date is September 10th. >> It's a draft. It's a draft. Date is September. >> As amended. As amended.

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>> As amended. >> As amended. Okay. We have a motion. >> I'll second it. >> We have a second. All in favor? >> I. >> I. >> All right. Thank you, Lyn. >> Uh, review and possible vote on res revisions to Community Preservation Act

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flyers. You said you have the flyers. >> No, I don't. But only has it. Barbara St. has it all. electronically, right? That's the do it. >> Okay. So, we just we'll put that on for next agenda. >> Agenda item number five, old business. Any status updates? >> I do. The park department finally agreed

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to put the article that I wrote into the paper. Correct. All right. So, that's all done. >> Awesome. >> So, they've thanked us. >> Good. >> Thank you, Nancy. Good. >> Thank you for writing that. Any other updates? >> We Yes, that's um Thompson Hill. We have

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the letter of uh understanding has been signed and they I they're working on a project in another community and they're going to start I believe next week also and what they're doing as far as we know that when they get in there they'll re-evaluate what they thought they would

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do at the end of the fall when we asked them if they there was more things they could do um or when the cemetery commission asked them was to evaluate the stones that have been down a long time and the grass is starting to grow over them. So, they've broken off or

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they've been gravity has taken a toll or something like that. So, they have an idea about some of the ones that are should not be run over by the lawnmower or anything like that because it does damage. >> So,

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>> okay. So, it's it's going to it's really getting really excit I think it's getting I like cemeteries, but I mean I think it's really the structural part is getting really exciting that that we we finally have an avenue for this

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less likely to be funded group um of materials getting done. So, it's really great. >> Awesome. Thank you. Anyone else? >> I just wanted to let you know that there is an extra sign at the DPW garage now ready to go. >> Great. Yeah. >> All right. And they already have one, so

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we don't need one for this. >> And the the other thing is that this is an aside, but it's from a previous project. The Lakeville Historical Society Museum is going to be open on three Sundays, one in each month, um July, August, and September. Brian

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Reynolds, who was the president for over 40 years, uh would be there every Saturday and Sunday unless he had a postcard club or genealogy thing that he was doing. and everybody came and supported him by co-hosting with him. We just don't have the manpower to be open

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two day even for a short period of time every single weekend. So, we skipped June because of the um curator Jerry Taylor has been rearranging and cleaning and reorganizing the different exhibits, but we're going to have all three buildings open. You can come and see the

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our new Ted Williams collection that has been expanded. You can come and see Lakeville's original fire truck, >> the first brand new one. >> What are the hours going to be? It >> be 1 to 3 on this Sunday and it's um it's on Facebook now and it will be in the maset and everything. There'll be a

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sign out front open Sunday >> 1 to 3. There's no charge. There'll be a lady who's going to be talking about slow crafts which are things like quilting and basket making that she's participated in. So, we have three buildings and a presenter and you just come in and check out what's good stuff

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we have. >> Great. >> We have some really interesting things. We have the old safe. You can spin the dial on the safe. >> All right. It's this Sunday. >> The first one. >> Thank you. >> Anything else for updates?

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>> Oh, what I started to say, I'm sorry. This I got carried away with the collection was the fact that we thank in the promo. We thank the community preservation committee for the grant that the town of Lakeville supported. So >> excellent.

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>> And someday we'll have a flag. >> Oh yeah. And that's going to be back on our agenda next meeting. So um nothing for photos right now, right? And review and possible vote on meeting

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minutes for June 18, 2026. Did everybody have a chance to review them? Any changes? >> Motion to approve. >> All right, we have a second. Motion and a second. All in favor? >> I >> I minutes are approved. And one thing I

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would like to take a vote and then ratify on our next meeting agenda is we did just get the um CPA CPA coalition dues. The same amount as last year. It didn't go up. >> I do. I'll forward it to you. Um it's

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for $875. I'll put it on the next agenda. We can ratify if we want to just it takes a month for our next meeting >> so that way Nancy can get get it paid. Um if someone would like to make a motion to pay the $875 to the CPA coalition. >> So move. >> Second.

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>> All in [snorts] favor? >> I I All right. Next meeting is August 20th, 2026, 6:30 p.m. here at the police station. Would someone like the motion to adjurnn? >> So move

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second. All in favor? >> I sorry. >> Meeting is ajourned. >> Yay.