[Music] Good evening and welcome to the October 16, 2025 meeting of the Community Preservation Committee. It is 6:30 p.m. and we are meeting this evening at the Lakeville Police Station at 323 Bedford Street. Uh we do have a forum this
evening as well as Lake Cam recording. Is anyone else recording? Hearing none, let's go around the room and um introduce ourselves. >> Noel Rillo, I represent parks. >> Nancy Yates representing conservation. >> Susan Spieler, member at large. >> Michelle Mcker, planning board. Nancy
Le, Lakeville historical commission. >> Lyn Mley, open space. Kathleen Barrack, member at large. >> Mike Ellis, finance director. >> All right, so let's jump into agenda item number one, meet with countant Mike Ellis. We have a review yearly CPA
totals. So, thank you Mike for helping us with this. It's always >> tricky to understand budget reports. So, you've updated the um spreadsheet. >> That's correct. >> To include all the totals. >> Um
what would you like to go over with us? Anything specific? Well, we can kind of start with recapping fiscal 25 since it's closed and then I can talk about the estimated receipts for FY26 if you'd like. So, so during FY25, uh we collected $244,23018
from the search charge on the real estate bills. We also uh received 42,342 of state match. And then as our 573,000 or so sits in the bank, we collected 13,361 in interest
>> using an average of about 2.25 to 3% which is pretty standard with our banking. Um as you all know 5% of annual revenues can be designated for administrative expenses. So there's the 8,250,
but of that only 1,079 was expended during the fiscal year, which means that we would turn back the difference to fund balance. So So pretty straightforward. Um we did have a few projects ongoing
during fiscal 25. However, we did turn back um the entire $30,000 for the town hall roof, which was made up of 17,89338 from undesated fund balance and 12,1662
back to historic reserves. We also had a small balance that the CBC committee approved to close out of the town hall door of $1,141.66. So those all went back to their respective funding sources. Um for FY26
at the June 9th annual town meeting, we estimated that we would take in 277,500 in total receipts. So that's including a $20,000 estimate for state match, 247,140
for the search charge, and 10,360 um for other miscellaneous interest, things like that. So using the 10 1010 and 70% um CPC plan uh we put 27750
in each historic open space and housing and then 194250 went into undesated fund balance. However, we use 8325 of the administrative cost. So the true number sitting available in un undesated
fund balance for fiscal 26 is 185925. And that's pretty much where we stand today. Um, we've only had about $917 of expenditure so far this fiscal year for the administrative costs. Um, I have not seen anything come through for any
projects. Um, it's kind of where we're at. Um, it's not not a whole lot of activity. We still have the John Pond Engineering 25,000 that was voted two years ago. It's still sitting on the books unspent as of as of 9:30. >> Yep. So, we do have an
invoice tonight. We have an invoice. >> Yeah. >> Um but other than that, it's, you know, business as usual with the community preservation fund. Still obviously in its early stages, but everything looks pretty clean and building up our fund balance, which at the June 30th, 2025
close had 573,000. So, >> it's growing. >> Anyone have any questions, Kath? So, I do the CP3 report. So, I may need a more detail from you, but we can get that at another time. >> Sure. >> Um, but I was questioning under the
historic town door, the 5808.34, >> this is on the 2025 report, page two. Was that paid from the conservation money or was that from the mass preservation grant? So I know that there was grant money left from the roof.
>> So that was charged So that was charged to CPA. >> Okay. >> And the difference would have been charged to the grant. Um but I will say if you under the transfers and adjustments column you see the negative14166. That was the amount that probably around
the time I first started here maybe over the winter was approved to be closed >> um because the project was deemed to be complete. So >> okay. So we didn't expend the entire 6,950. >> Yeah. >> But to answer your question, yes, that was charged to CPC and that's how we close fiscal 25.
>> And just one other question. >> Yes. >> On this page here, the summary report >> under open space recreation appropriated. >> Yeah. >> The 22,000. >> What was that for? >> Yeah. So I'm glad I'm glad you asked
that question actually. So, this kind of sent me down a little bit of a little bit of a rabbit hole because if you look just to the left of that, you'll see that historic appropriator and open space both have the exact same amount, which is just sheer coincidence. Like, you probably >> couldn't do that again if you tried,
>> but it's a um the 2210662 um was the amount used from open space for John Pond and then the difference to get us to the 25,000 was from undesated fund balance. 289338 which totals your 25.
And then you asked about the 2210662. That's 12,10662 from historic reserves to satisfy the 30,000 that was needed for the roof plus the 10,000 gravestone repairs. So it's just coincidence that those two numbers
are to the penny the same, but it's three different articles >> and four different funding sources. >> But you strange those notes came up. Should have played them. >> Yeah. Yeah. So, it kind of took me a little bit. I thought there was a title on the sheet at first, but uh
>> Yeah. And then of course the other amount for the for the roof was 17,893 from from fund balance. So, >> maybe Nancy and I can meet with you sometime individually so you can help me apply that to the CP3.
>> Yeah. So, prior to my arrival and I I understand why because CPA was in its early phases, but uh we, you know, looking at the articles from town meeting, we cobbled together a lot of multiple a lot of funding sources. So, typically if you had enough in reserve,
you'd say we need 30,000 for the roof. We're just going to appropriate out of historic reserves, but we didn't have that luxury. We had to kind of tap into undesated fund balance as well as historic reserves. >> So, all these articles were kind of cobbled together a little bit. So it kind of took me a little bit of taking a tie into
>> and then we had the preservation grant paid money to >> that as well. Yeah. Yeah. So it was a little bit of a puzzle to try to put these together, but I understand why it's only been around since 2023. So um yeah, but absolutely we can meet. >> Thank you. >> You're welcome.
>> Anyone else have any questions on this? >> All right. So, um, the second part of our meeting with Mike is review and possible vote on updates to the community preservation plan appendix. So, we do have these pages in our packet. Um, I think a lot of these numbers are easy to take from the
spreadsheet and put right into the appendices. Um, I don't know if you want to just kind of go over it with us so we get them right or >> Yeah. Yeah. We can actually basically pull for the CPA fund balances. You can
essentially pull these right off of the sheet with all the highlight on it, >> right? >> Um, and really all that does is just kind of break down your current year, 10% for each category, and then your 70% of your fundamental. >> But so for 24,
it would read 24,550 under all three categories, uh, community housing, historic, and open space. And then in the undesated column it would be 339 5115. And as you can see everything at the at
the end the undesated should tie back to the highlighted column in pink on the uh on the breakdown. And then 25 is again the 10% to each category. Uh 275 for each and then that
at fiscal 25 close would bring undesated to 573,758.888. So as I mentioned before the the CPA fund is growing um fund balance is is climbing. So >> all right. So we have under the
undesated for 20 24 it's the 33951. >> Yep. >> Okay. >> 26. Now that's projected though, correct? >> 26 is projected. As you can see, if you look under the state match column, we have it's too early to even have received that yet. So, that's an
unknown. >> Same with interest. So, >> so I wonder if we want to fill it in or leave it blank until we confirm it next year >> for 26. >> Yeah, >> I would say leave it Yeah, I think we could fill in 24 and 25, but absolutely
leave 26 blank. >> And so, we also So, we have a column for designated and then also the reserve. So >> yes. So So >> is it necessary to have that column? >> So I didn't do it this way in my
previous town. I would have taken what's in the in the green off to the right and I would have just plugged it in already to the total und designated fund balance. But as I see it, you're just kind of segregating that for this fiscal year. So if you look, you'll see that we
started with 113750. We closed out the full amount. We then went to 159. That's just your 70%. That's after you satisfied your 10% for each category, that's just your 70%. >> Um, and unless you spend it, it just closes out fully, which is what has
happened in the three years for CPA. So, we could plug that number in there, but we're kind of duplicating it because it is part of like the 573 already. >> So, is it >> Yeah, I think it's just the way the sheet was was drawn up. >> So, are so like referring to our
appendex >> like we already have a column that says NA should we just get rid of that column? Is there any reason that we should leave it? Because obviously if we're closing, if we're doing this once a year and it's >> at the end of the fiscal close, it
should always be an A or zero or >> unless Yeah, I don't see any reason why you can keep that column there. As I said, I kept all my undesated fund balance, whether it was current year or the cumulative prior year in one bucket. It's broken out year for the current fiscal year versus the cumulative amount. There's no, it's not wrong.
There's no wrong way, but yeah, you don't really need that column because all you'd be doing is listing like the 113, but it closes out. So, >> and really that time frame only applies from when town meeting happens in a vote until the next fiscal starts. >> You got it.
>> So, yep. >> Does everyone understand that we really don't need that home and we could probably get rid of it in the appendix? >> Okay. >> Um, what else? So, the only other thing that we don't have um going to be the
>> and exemptions. >> Oh, the exemptions. Yeah. >> Which I can absolutely get that to you guys. >> We'll wait on that. We'll continue it to next another meeting. >> Yeah. >> Um >> in the meantime when I get it, I'll email it to you and you can if you want, but awesome. >> Yeah, we can fill that in for sure. >> Great. >> Yeah.
>> Um and then I guess the search charge P. So that we also have um the spreadsheet. You can add those right in to this index. Page 34 do I'm just curious. Um tax leans
redeemed do redeemed tax leans go into this fund? I I'm I'm just I've never seen that. >> Um uh >> okay that's from the revenues okay
>> it it does actually the tax leans stay stay segregated they stay with CPA they would not go to the general fund if there was a lean on a property they would have to go to their respective funds so the real estate portion would go to the general fund and the tax lean percentage that pertains to us that's correct
>> yep >> it's I don't think it's usually much right $3 it would stay with the fund >> oh do we have any >> uh It looks like there was $31.22. >> $31 is $31. >> That's right. >> $31 and how many?
>> 22. >> 22. And that was for 25. >> That's correct. >> This is a new This is a new thing for the town. So, we're going to have to get used to doing that. >> Mhm. >> Yep. It would be leaned over and you would collect respectively general
funding preservation. >> Was there an amount for uh 2024 for that? Uh, if there was, I don't have that with me tonight, but I will get that to you. I just did 25 and 26. >> Okay. >> Nothing so far in 26. >> Does does I'm sorry to
>> nope. >> Drag it on, but um foreclosed properties that the town is selling, does that figure into this at all or >> Yeah, I think you would probably recoup a small percentage of penalties and interest, but >> because I know that there are a few properties that have been recently sold.
Um, >> I'm just curious about that. >> I'd have to look. Um, >> yeah, maybe find out. >> Yeah, it would stay with the fund. Those actually haven't hit the ledger until midepptember. So, I see. Yeah, it wouldn't even
>> Okay. I didn't realize that that those things figured in at all. >> Yeah, I mean, absolutely the leans because you're leaning them on the tax bill, but um as far as Okay. >> the property takings, I'll I'll look into that. Yeah. >> Great. Thank you. >> Absolutely.
um match as a percentage of search charge. So for do we have that on these? Because it looks like it's >> So I'm looking at the 26.
Oh, maybe I should be looking at 25. So CPA state match, we got the 20,000. And so is that the 211% on page one of the 2025 budget? >> Oh, no. It says percent used. I was thinking, >> yeah, that's not going to be it. So, we we estimate $20,000, you know, and this
is what I would do in my previous account. You keep it very low. You don't want to overestimate that number. Um, so that's what that's showing is that we collected 211% of what we estimated. Um, >> okay. >> Is this I think this is probably just looking for the 42 over the total that
we collected for the fiscal year. Um, which >> okay. So the percent that the sir charges of the total. >> Yeah. Which I can I can put that in my All right. So, I just have questions for the 24 25
percentage, the abatements and exemptions. And other than that, I just need to know what the article number was for John Pawn Park Engineering. So, I'll just have to look back for
that. But I think I have everything that um Oh, except for the amount expended on the um appendix page 35. >> So, for the gravestone, oh, because these are built in. So, I
won't be able to see the breakdown unless I look at the sheet, right? >> Yeah, they're all built in. That's what I was saying. It's like a lot of these are coupled together with different funding sources, but I did this afternoon kind of make a breakdown of it, which we can >> I can share in Excel. Yeah. Yeah. Because I needed to kind of break it out
on a sheet as well. So, >> Okay. >> Yeah. >> So, those on 35 I need that was zero. door. Okay. So, would anyone approve of me working with
Mike to get these completed and then we can get a vote and I can update them and put them on the website or do you all want to get a look at it before it's posted? updated and make that motion. >> So move
>> second. >> All in favor? >> I >> motion carries. All right. Uh the next item, if you don't mind sticking around for this one, too, Mike. >> Um Kathleen um had some notes. She wasn't at the last meeting. I wasn't either, so
I printed out her notes and um if you want to just kind of go over what you ran into. >> Sure. Uh Mike and Nancy and I will meet to better understand the detail of the numbers to complete the CP3 sheet when we close a project or when we finish all
payments because if something comes from a grant, I think I need to add that on there. And um what we paid so we can talk about that detail at a meeting separately. >> Sure. >> Um when we met with you, you had mentioned that you not that you don't
close that we haven't spent all the money, but you have a different time frame on projects. >> Yes. So, previously to Lakeville, we did not have a time frame on projects. We had projects on the books for several years. Um, depending on kind of who sponsored and was overseeing the project. If it was a department head,
you kind of had that person in charge of the project, but we had other ones that were, you know, more based around like citizens coming to the CPC committee, and you kind of didn't have that department head or project manager to oversee them. So, we had projects stay on the books for several years. Um, I
understand that in the plan you guys wrote in a two-year from the date of approval, from the date of town meeting vote. >> Um, I mean, it's not a bad thing to have, but if you keep the project on the books longer than two years, I mean, nothing's going to happen when the project finally
gets complete or if there's a decision to close it out, it just closes back out to its respective funding source. Um, the money's not going to go away. Um, it's just not going to be part of the fund balance on that year's approval. So it surfaced with the gravestone projects
>> because we have two and the first one had about $450 left in it. >> So I I actually spoke with Michelle about that prior to the meeting. So I we had if we had any type of repeater or similar like project article. So using the gravestone we had 10,000. We had 450
remaining. We did another 10,000. We never closed out that 450. we would kind of take that new invoice, plug the 450, charge the remainder, and kind of so on we go because >> it's just a lot of it's a it requires a vote. You guys have to vote, we have to close it, and we have to do a series of
journal entries, and you're really just kind of repeating the same project, >> right? >> So, it's still coming from the same funding source. It's historic preserves. So, that's kind of how we operate. It's a little more seamless that way. Um, but there's nothing wrong with closing them out and revoting them if that's what you
choose to do. But uh we had a lot of reoccurring articles year after year. So it just made sense for us to do that. So >> So that could be something for the committee to consider because we do have um several projects on the gravestone repairs and we not that we have large
dollars remaining, but we could use up the balance before we go to the new project. >> So it doesn't change the amount that's approved for the project specifically. It's just saying that if if there's a remaining balance instead of going in and out and then back in and out. It
makes sense as long as there's a way of >> keeping track of what those amounts are and not getting confused by >> Right. And as long as it's the same type of work, >> right? >> Yeah. It has to be a light project. Right. Yeah. And of course under that respective category historic community housing.
>> So for >> it's a little more streamlined that way. I mean it's Yeah. on particularly the gravestones uh situation when the company comes in and they do the process they do up to what can be covered with the 10,000 but
sometimes it's short because they need more money to do another set of stones or stones. So that's why there's a balance. >> So if we know that balance was there >> and when we and if they applied like they did last year for another uh
another 10,000 we would have 4 that we 400 and something dollars that we would have used before we went for more of the 10,000 into the 2025 money 24 money
so would we use that money that's left over to cover that 10 >> yeah you're exactly right so >> that's that's what you're saying right >> since I've been here we've at least at least communicating with Michelle we've closed out two projects we closed out the 30,000 for the roof roof and the
1141 in the doors So I made a journal actually closed those back to their respective funding sources. I never got >> any vote or notification to close out the $450. >> So we carried that forward from June 30th to 71 >> because I'm not going to close that without CPC vote. And then we
subsequently have the new 10,000. So you're correct. We have 10,450 >> and then the most recent invoice 9800 comes along. So, it was my practice to kind of take that new invoice, plug the 450, fulfill the old article, and then start drawing down on the most recent
article. >> Because what ends up happening is if they're not aware of that, then the company, that means that we didn't spend $4450 or whatever it was on the first one, and now the second billing is coming in for
payment. And that is short from the 10,000. They didn't spend up to the 10,000. So, we're We have maybe as much as 700 total for between the two projects that was not spent was not >> it was allocated but not spent because
we couldn't spend more than 10,000. So I think that's something we need to understand. This may just be unique to the cemeteries because most other projects are going to be one project and whatever they don't spend would go back into the kitty.
>> So the other option too instead of like counter fulfilling the older articles that have the balance like the 450 >> we go to town >> find out what it would cost to do two more stones or something like that or whether it's a >> a repair or if it's just a cleaning and
re or re resetting the stone and stuff like that. Um, so if we knew what that would be. >> So, so I think this is a very unique it's unique than most of the projects because it's the the other thing that uh
Joan mentioned today and I just want to say it is that sometimes the initial stones that he thinks he's going to repair when he comes in after the winter and sees what the conditions are. Uh he then he goes for the more fragile stones, >> the ones that have more risk, especially
in the slate, which look like they're going to start to split. >> So it may change and it won't be exactly what he said he was going to do, but he >> it's still within the scope. >> It's in the in the area. Yeah. And within the time period, too. >> So I think it sounds like maybe just a
communication when they know that they're beginning to tie up the project. If cemetery commission wants to reach out, you know, through you to Mike >> and say, "How much do we have left?" I think that could maybe work. >> Absolutely. Yeah.
>> Um unless this committee wants it to go formally through us in a certain way or what do you think? >> I think what you just suggested about her reaching out to Mike and asking how much do we have left >> makes sense to me. >> Yeah.
>> Do we need to change the year? in the plan document. >> I don't think so because it's not um it's not even going that far, you know, because so it's been every >> it's every year they've done they've done the work within the time period because of the weather too and being not
able to work >> but you can do it on a casebyase basis through you because we're going to do that tonight. I believe is that if something is come if a project comes along it's not done within two years we can vote to do an extension. >> Right. So that option is always there
>> be case by case. You know, I think the two-year kind of says, you know, we don't want to wait forever to see a project done, but if you need a little more time, we could accommodate that. Especially if we're seeing look at the amount of interest that you know 7,000 and 13,000 like so so having that extra
money like not in the general fund or not general fund the the um >> unappropriated >> then um that could actually increase the amount of revenue from interest as well. So we don't really want it sitting out there in limbo for a long long period of
time either for that >> well reason. Just because it's appropriated doesn't mean it's not still sitting in the bank earning money. It's not until it's expended. Yeah. So if you appropriate $100,000 for a project. >> So say you have 500,000 sitting in the bank and you appropriate 100,000. The 500 stays there. It's not till the
expenditures roll in that you start drawing down on your bank amount. >> So it is still being >> Yeah. The appropriations really just >> in the report. Yeah. >> Interesting. >> Yeah. So like if we were to pay like a significant sized bill in the general fund, Yes. we would like wait until
close to the due date because any interest on that, but the money stays intact until it's expended. >> Okay. >> Y >> So, we have the first gravestone project submitted um November 13, 2023 approved >> and it has about $450 balance. Do we
want to prove that that money remains there and doesn't close out this >> already? You have closed it. I did, but I I brought it up to Michelle earlier just to make sure that you guys were okay with that. But we can absolutely move that money back, but then you would
have the 450 uh surplus balance hanging out. So, >> it's kind of what the committee prefers to do. Okay. >> Yeah. >> So, that's what So, that's what he's saying. He used that first before spending the next >> round of 10,000 spending.
>> But, so as long as you and him are on the same page with those totals at the end of the year when you have to do the the CP3. So, >> great. That should >> perfect. >> This kind of like keeps things more efficient, too. You're not rolling forward some of these small three $400 balances. You're closing them out.
You're getting them done. And then you have your most recent articles >> that you're drawing down from, too. So, >> makes it a little cleaner. >> Good. >> Yeah. >> Okay. So, that was the first item. Um, the second item >> that I re Oh, well, okay. But as you
move forward, I recommend number one, when payments are made on a project, the committee should be informed of the specific payment amount and made from which funding source like a grant or our funds. >> Because I think I need that for the CP3
detail. >> Yeah. >> But now are you talking about grants because we're like obviously it's not coming out of CP right have the grant for the roof and when I close out the fund on the CP3 website I need to say that it was some certain amount was paid
from another funding source. So you I do that. Yeah. >> So, I would need the detail of what was paid from what funding source and that we vote on closing it out. So, that's number one.
And the second item is when I enter a new project, this question is asked, has a permanent restriction been recorded on this property? Yes or no? >> And it would be good to have that the application to have the person complete that so I'd have the answer.
>> Right. Okay. >> So that way you're not chasing it down. Yes. >> Okay. So I did include it on a draft of the step one in our packet on page three. I just added has a permanent restriction been recorded on this
property? Circle yes or no. Um and then if yes, I added uh circle the type of restriction. So, thank you. Just like you had and then if no, explain.
>> Great. >> Because they all really need to have a certain type of restriction whether it's historic or recreation or open space or >> we don't have any restrictions so far on any of the projects. Well, there's a for the town >> townhouse the doors.
>> They did >> the mass historical commission in order to give us the grant asked us to put a historic preservation restriction building. Yeah, I do. >> That was part of their agreement >> on the roof and the doors
>> for the building total. Ian instead of the restriction you had to have for the uh Koopa you had to have the commit the commissions dubbing it it's historically sensitive. >> Exactly. I think that's what we do.
>> Okay. >> Isn't it's also easier to do things that the town owns than people have private ownership. >> There's a CR John Park too, right? >> Yeah, it should be. There's no buildings. >> We're under article 97. That's
>> that's what >> Okay. >> But John Park will take >> We had said originally that the engineering planning project that we paid for >> didn't wouldn't have a restriction on that, but any work done on the park
would. >> Right. Right. Okay. >> All right. So, does that address everything that you ran into? >> Yes. >> Okay. So, would we like to make a vote on the step one to update it?
>> So, moved. >> Second. >> Motion in a second. All in favor? >> I. Motion carries. >> All right. Are we all set with Mike? >> Thank you. >> Thank you. >> Thank you very much. >> Appreciate it. And I'll be in touch.
>> Sounds good. All right. Agenda item number three, review and possible vote on the following step one applications. Uh a upon equit high school courtyard memorial renovation. You welcome to come up. >> Great.
>> Now in our packets we have the application. Um, so it looks like you are looking for um help to restore the courtyard and improve the um historical memorials dedicated to teachers that had passed
away. Um, if you'd like to just state your name for the record and and give us a little uh summary of what you're looking for. >> Sure. Uh my name is Joe Solomon. I'm the history teacher at Pont Regional High School. I'm also the student council adviser where this is coming from. Uh last year to give you a little bit of
context, we voted as a council to take care of the school and to pick a project to help improve it. And we agreed that the courtyard is something people see there every day and it's really an unused space. So we wanted to dedicate some of our time and money to help repair it. So, last year we spent money,
$1,500 on having a local student uh who just graduated, Charles Bur. He helped us uh landscape the entire thing at a cost. It was uh he did it for cheaper than he would have. Uh and he came for two days and he really cleaned the entire place up to make it look better.
And while we were doing that, we discovered uh memorials that people had forgotten about because they were in the corners like covered by overgrowth, bushes, trees. We were surprised. So, we asked some of the teachers who have been around for a while who those people were
and they gave us a list and we realized they're memorials for teachers who had passed away and they planted trees for those people too. So, Charles and I sent that the photos in the Google slide that I gave you guys um the before and after because there was a lot of overgrowth and then Charles cleaned that area out
for us and kind of made it look nice. So, he got manu uh mulch, he made the trees stand out and kind of you can actually see them now. So, what we were hoping to do is create a space for recreational use and educational use as a memorial to like make the memorial a
little more than just a tree. Something where students can go learn outside and have a good educational experience. We talked to the superintendent last year about it. Went to the school committee about it. Steve Sylvia is the one who pointed us in this direction uh to come talk to you guys about it. Uh we've
talked to Jack Higgins, the financial uh director of the school. So, we've really tried to get as many hands in the pot as possible to help us with this. Um, and the students have had a big role in that. Ryan O'Connor can't be here tonight. Um, but he has had a huge part in this. Cam Porer's had a huge part in
this. Uh, they're both members of the student council. So, I can give it off to Cam to talk for a little bit, but go ahead. >> So, hi, my name is Cameron Porer. I'm the community ambassador for Upon Regional High School's student council. Ryan and I, Ryan, who unfortunately
couldn't be here tonight. um met. It was a little over a year ago now. I think it was the first in government meeting. We sat down and we kind of tackled or began to tackle this issue of the courtyard being underutilized. And as Mr. Solomon said, there were a
lot of memorials that were kind of like overgrown and weren't really represented the way we believed those teachers deserved. So with this project, we hope to shine more light on those teachers that had passed away and make it a more collaborative space for students because
students are able to walk through the courtyard throughout the day during passing periods and that's about all it's used for. So we'd like to revamp it and make it better than it is now. >> So in in that light, we tried doing events last year to utilize it more. We had a holiday bonanza where we actually
invited for the first time we've done it, we invited the community to come to it. So we had like elementary families come, middle school and it was well attended. I think 60 70 people went and we had them come and check out the space and we like put decorations in the courtyard but it's still not a very
usable space. So what we're asking for help with and this is after we talked to Mr. Higgins and he tried to point us in a direction that made sense. um asking for stone picnic tables that that we can have help with uh financially so we can put them in the courtyard as kind of a permanent addition to make it usable not
walkable. That's the kind of direction we were going in. >> And then making them dedicated to the teachers who have passed away. So that way it's an active space to remember them, not just a memorial that gets overgrown in another five years. Something that is used consistently for
education every day is what we were hoping for. Well, it sounds like a very commendable, you know, project that you guys are looking to undertake. Um, and you know, unfortunately, CPA funds have to be used for certain
specific purposes, right? >> So, we did so when what we do with um every step one application that we get, we send it off to the coalition for advice on how to handle the project. Um so unfortunately um the coalition is
saying that it it there's no CPA category that would allow for expenditures on school courtyard as it does not meet the definition of land for recreational use recreational use active or passive recreational use including but not limited to the use of land for community gardens trails and non-commercial you use youth and its
adult sports and the use of land as a park playground or athletic field. Recre recreational use shall not include horse or dog racing or use of land for a stadium, gymnasium or similar structure. Uh CPA was not designed to enhance general school property and the courtyard is most definitely a school
asset used primarily by the school for school activities and purposes such as honoring past teachers. Um CPA recreation projects take place on dedicated recreational land such as parks under control of the parks commission board uh not the school
committee uh ball fields, playgrounds, trails, community gardens, and similar dedicated recreational areas. CPA recreational land does not have buildings or other large structures. So there's certain caveats and that's why so the step one application that um you
filled out and I know you said that you couldn't circle the category but the reason that we included the definitions is because it's very specific right as to where it can be used >> and we figured that too. We looked at it and that's why we really settled on recreation and historical as being the
only two kind of close to what we were talking about because that's what we were trying to focus on the memorial as like the historical aspect. We're trying to preserve the memory of memorials that were made in 2001, >> trying to keep that. And we went with that. And then we also read recreational space as like a space that's we didn't
know if recreational meant open to the public or if it was just for the school. We assumed it was, but we figured it wouldn't hurt to ask. >> Right. >> So, >> it's possible that there might be some state educational teacher association
funds grants out there. doing a good AI Google search, you might be able to procure some funding that way. >> Or even if you know people are watching this and want to get involved or have another option for funding or something that hopefully they can reach out to you and you know
>> Yeah, we'll take any help we can get. >> Yeah, that'd be great. Um Yeah, because unfortunately, so for historic, it has to be historically significant and deemed by the commission if it's not on the register, right? for recreation it has
to have um a conservation restriction. So there's certain caveats it has to have apply unfortunately whether being in the school. It's not public use. It's not you can't put a conservation restriction on it. So >> right >> unfortunately
>> no it's too bad. >> That's okay. Like I said we figured that we had talks about this. We just figured we're so far along in the process. It would be good to come try anyway. >> And it's also a good experience for them to come see how the town works. And if you want to, you know, state your name again if anybody's watching and they want to
>> Joe Solomon. I don't know which where to look. Matt, where do I look? Tell me. I was I nailed it. All right. Joe Solomon, student council Pon Regional High School. We need money. Thank you. Um, no. If anyone But seriously, like we don't really have a good Well, part of what his job is as community ambassador is we're trying to make those
connections so that if there is someone watching that owns a business, does something like that, we can have help with that because we're a school and even our student council, we're limited on funds. So trying to get help where we can is important >> and it's great to see the young people getting involved about the schools. So
good job. >> So if somebody wanted to send a check toquate on the line, what would they put on the notation line? Student council project or uh >> so if youard project >> Yeah. If you put student council
courtyard project and then the main office would know that's me. I complain about it all the time. So they would know exactly who that is. So that'd be helpful. >> All right. Well, >> okay. >> Thank you for coming this evening. >> No, thank you guys.
>> Thank you. >> All right. The the next project is the National Fitness Campaign. >> I don't have a dress for this weather. It's cold in here. I already >> welcome >> you like to state your names for the record.
>> Uh yes. Andrew Suk administrator >> Lacy Marshall a director. >> Hi. >> Hi. >> So you have a application for a fitness pad this evening. If you want to go into an explanation as to what this entails. >> I can go into some of the genesis and
I'll turn it over to Lacy. Um, select board uh tasked us to look into this a number of months ago. Um, I know of it. It's in my hometown. I've seen it at my alma mater, Bridgewwater State. Um, a few other towns around here looking into
doing it. I think someone on the select board had seen it somewhere and was curious and they asked us to look into it, see what the process was like. So, we we talked about I think at maybe at two select board meetings. Um and then they they're basically their task of us
is to look into funding but don't use free cash. Don't put it on the capital plan. Um so it leaves us scrambling to find a hodgepodge of funds which includes CPA as one. We have applied for I think two other grants.
>> We have already gotten $40,000 for one grant. Um T-Mobile I put in a grant for 50,000 from them. I think we hear back in December on that. And then when it circles back around to I believe April
or May, I'll also be putting in for a parks grant. >> So is that 50? That's the hometown grant. >> It is. Yes. >> Okay. >> Y is the 40 the Blue Cross Blue Shield one or >> It is. Yes. It's the NFC Blue Cross Blue Shield. That one we've already been awarded. >> Well, that's interesting because I've
checked other towns and they get 50,000. Why do we only get 40? We only got 40 because we did not add on the shade. So the the shade was like another $100,000 and I couldn't see us only getting another 10,000
>> to pay 90,000. So essentially, yeah. So you'd get 30 if you just did like the studio without having the other side. >> You get 40 if you have both. And then the 50 is if you do it with the shape. >> Got it. Okay. Makes sense.
>> So, we did uh send this off to the coalition as well and their response is the second application for the outdoor fitness facility seems to qualify as long as the lean is dedicated to recreation. See this article on our website for more information. And so, um we do also have um the information about
the recreational restrictions that they're looking for. So I know for Ted Williams camp contested over whether it's got a conservation restriction over the whole thing, not the whole thing. Do I think
you guys are the right people to ask where is there a conservation restriction? Is it over the whole park? How does that stand? >> So I didn't see it in the I do have the deed. I ended up getting it. I don't see
a conservation restriction uh that I could find and I could just be reading it wrong. Uh the space that we're putting it in is currently a gravel parking lot. Um so we're not touching anything that would be like a
wetland or we're not it's already like a cleared space. So we would just be essentially paving over that gravel. >> So it's the I'm sorry it's the gravel parking lot. That's additional parking. >> So, we haven't finally identified the spot, but one of the spot we were
thinking of was the spot gravel spot next to the tennis courts, >> right? Because it's already leveled off. It's already um kind of a space that's close to So, it's close to the tennis court. It's close to the COA. The COA, if they're doing like a Zumba or a yoga,
instead of having to be inside when it's like the warmer weather, they could actually go out and use that studio. It's right behind the police station in the fire station. So, if they wanted to do training, they could also be able to use that studio. Um, if you're parking, it's ADA accessible for people just to
go up. So, if you look at I've given you guys the kind of the NFC layout and in it, it says potential fitness courts marked and it has the red square on it. The slide looks like this one. Uh, I had actually added in
a square and put in sight just because I couldn't match their rectangle which is right near the tennis court. So that's um one of the potential locations and I can send you all the deed information that I have
as well if you guys want to take a look at it to see if I missed something on it. Well, so I guess part of my question is is this a is this the um sort of push to
get a conservation restriction on Ted Williams camp or a certain area. Um you know, right now I know the road isn't named. Uh it's never been subdivided. So the the new fire station, the police station, there's no like uh associated
lot coverage. So when we looked at the fire station, it was the whole K to Williams camp as opposed to, you know, being its own lot with, you know, the the applicable lot coverages for those the buildings. And then um just knowing that people are very upset seeing more
of the land being used for municipal, would it help maybe satiate some of those people who don't want to see it continually pulled apart? Um >> do we do we know for sure that it's not article 97 land? I've always thought that
>> I thought it is itself. >> Yeah. >> But I know it's a little bit messy. Let's say >> I Right. So that's the point is if it's messy, is this like a caveat to get it >> to get un messy >> a little bit more clearer >> possible. Yeah.
>> I think that's should be like number one is to make sure that is free and clear. Um I I question doing a project of that scope and it's $100,000 if I'm not mistaken that would
be requested from CPA funds. >> Correct. >> Right. I just what I wonder about is do we know that people are going to use it? I I really question that. Um, the other thing for me is I I know in the pictures
it looks all nice and clean and and all I can imagine is this is an uncovered structure and I imagine pine cones, pine needles, duck poop, you know, I mean I So this is going to mean that someone's
going to have to clean that area. I I I just think those considerations have to be taken into account. Do we know people are going to use this can't guarantee anything in life. Um, but I mean from personal experience when I I go to the park all the time, people
use it. It's going to be obviously variable based on the season. Summertime, fall, yes. Spring, most likely. Winter, obviously. >> Is it going to be fenced in at all? >> No. >> Or not? >> No. Fenced. >> I mean, my only concern is if it snows or there's black ice on it and someone
uses it and they fall, who's liable for injury? I mean, is there, you know, is it used at your own risk or >> Yeah. Generally, most parks that I've had experience with, they're all used at your own risk. There's injuries. It's on >> because the basketball court isn't fenced, is it?
>> No. So, I mean, you could slip and fall on the basketball court, the parking lot. >> I don't find it to be Yeah. much different. And same thing like the basketball court gets pine needles on it and goose poop. >> It's one It's one level surface. This
has blocks and all kinds of structures within it. So, it's going to require going around the blocks, going around all of those structures and cleaning them. Um, now, do you have like a breakdown of exactly like how much the
equipment is as opposed to site prep, as opposed to the concrete installation, all of that >> we do. It's not in what your Yes, >> you can come up. Come up and state your name.
>> My question is just isn't this step one just to see if it's viable and then produce all those documents and things that you're asking for? >> Well, so we have we have tried to look to streamline the process. That's why we did include um the minimum criteria on
the application here. Um >> and I think it's just a part of you. Anybody that has questions here, you can act. >> Oh, absolutely. I just I remember last time it was step one, it was the whole debate like step one, step two. Step one is just to see if the project is allowed
to proceed. Like the last project didn't fit your qualifications. So we said so sorry. >> But if this one fits, isn't that it was step one? And then you say, "Oh, when you come back, we in step two, we need to see this, this, this, and this." >> Yes, we would. We would need to because
we'd have to make sure that there's no >> costs that aren't able to be covered by CPA for whatever reason. >> So, we don't need to go through the list and they have to check their notes now for all those numbers. >> Well, no, but I mean, I would just like to a justification for $100,000. What exactly is the breakdown? Because I know
like the site prep work, other towns have used their DPW to do it. $20,000 comes off the cost. Of course, they have to pay DPW. Same thing with concrete and all that. They've gone to they've had contractors donate their time and materials to do it. So, I'm just asking
those questions. Is that something possible? >> 270,000. >> So, they're asking for a little more than half. >> Correct. >> Less. Yeah. >> Less than half. >> 270. A little less than >> I think one of the other issues was we didn't want people to go through and do
the whole thing and then tell them that they can't fund it because it's not acceptable underneath the requirements. >> So, I think that's one of the things basically we're looking at it now and saying there's no reason why we couldn't fund it. Whether we will fund it to that
amount or that you're asking for one lesser amount as well, >> right? And for due diligence, we should go over >> there answers to the question on the back. That's what step that that's a modified form on step one instead of the
100,000 questions we used to >> I mean I I checked >> I checked 14 towns >> they are all filled in and so they they seem to have >> you know everything except for >> I mean I did check 14 towns that have
these fitness courts and out of the 14 towns seven towns use CPA funds but the seven towns that use CPA funds have all had it in their program 10 years or plus. So, they have a huge amount of money to pull out of where we've only
been in it for two years. Yes, we have $500,000, but again, do we want to deplete that kind of money that much money out of the fund and then some, you know, why aren't I don't know just growing the pot a little bit more? I mean, I think
it's a great idea, >> but it's just a lot. >> It's a lot of money. I would like to see some other more funding sources towards this. >> But if we don't have anybody coming forward for a land purchase or something like that, then the money is just sitting there.
>> But it's accumulating, right? Year after year. >> But eventually somebody will come, >> right? >> It hasn't happened yet, >> right? >> Plus, we also have John Palm Park that has their engineering plan. They're going to want money. You know, we should be funding projects that we've already started.
>> I mean, I don't know. I mean, it's up to the town to decide, but I mean, I'm just It just seems like an an awful lot of money. >> Question. >> What's the timeline on these other grants that the grant that you have? Do you have a timeline when you have to spend it? >> December 2026.
>> December 2026. And you're going to find out in December of the second one that you did. >> Yes. >> And is there a third one? Did it say park grant on there? So yeah, the park grant doesn't actually open until I believe either April or May. If we get that grant, we would be able to use it
in >> uh FY Yeah, FY26. >> So that might take less money from CPA then. Are you saying >> that's Yeah, that's that's correct. The 100 would be the most. >> Say we got a lot from the park grant. >> Obviously.
>> So then maybe you'd be only asking for 60, >> right? >> Got it. Okay. >> Because the park grant I think it goes up to 450,000. It does. >> Okay. >> So, I mean essentially they could give you all of it >> through which would be nice. >> Are you limiting it to a certain request like or you're going for how much are you going for for park?
>> So, I got to look at the part grant because I am not sure if there's a matching component to it. If there's a matching component to it, then I got to >> go back and look at what would be funded based off of that. >> Like a lot of state grants, they're getting depleted. So I think it was 800
maybe two years ago and now it's 450 and then >> yeah I think it was like 750 and now it's 450. Yeah >> through the chair. >> It it does say uh does the project show support from a butters and I don't even haven't even spoken with that many
people in town that are aware of this. I know a few, but I I don't know if you've >> if they've weighed in. >> Well, I think they did get approval from park commission. So, they did get >> We've Right. >> We haven't gone there yet. No. >> Oh, you haven't? Okay.
>> They've had a discussion about it. I think there's some interest. >> Okay. >> But our thought was to come here first. >> We passed step one, go to them, and then come back for step two. >> I I interpreted a buzz as meaning the people that live. That's what I would think, but I wouldn't
>> just wondering. >> Well, really like the butters are what the COA, the police department. >> Um, >> I would think if the park department didn't approve this, then we wouldn't approve it. >> Right.
>> Right. So probably in your letter of your next application round would be a letter from the park department just like the historical commission supports historic preservation projects. You should have a letter from the park
commissioners. If they support it they don't >> right because that is one of the >> pieces of the second part checklist of what we look for the minimum criteria. So they would have to take a vote to do
that too. >> You didn't vote for it. >> Anybody else have any questions? So could we approve this pending park commission step one? >> We're just just doing step one. >> Yeah.
Pending park commission. I move that we accept the um proposal for the >> national I want to use the right the fitness court and and studio
which will be placed as an ADA compliance space at the Ted Williams camp except step one. >> So are you um approval for the full amount? >> I'm going to second with discussion. Second with discussion.
>> So we have a motion and a second discussion. >> Discussion. Um >> when they come back with step two, we can decide whether we're going to fully fund it or we're going to give them some money because she's going to put in the park >> right
>> one and saying well we got 40 from here and 50 from here and then you could say like say we said 50 x amount from CPA. We don't have to decide right now about the the full amount. We just >> approving. >> Yes. >> Step one
>> that you can go for step two. >> Okay. >> Because that might help you >> to do your part grant if you know >> we get a checklist for step two to let us know what is needed when we come back. >> So I'll send out the step two application. >> Okay. >> Um and then
the it's due back the second Thursday in January. Look at that for a second. I believe >> had it written down on the on the end over here, the last page. >> I'm still under discussion. Right. You um the other thing that you might want to do is put out something to see if you
can get a public response that says yes, we've we have to go to another town to do this. We'd love to have it in Lakeville or something like that. Or people say no, I have one exercise place in my house or something. So, I mean, but you could get a response from the
public and that would help support your your adaptation. >> And I will say for myself, like I like to see it like I don't mind, you know, the recreational use taking the full bucket as long as we're keeping the main bucket growing uh in case of a land
purchase that could potentially come up because we know how costly that is. Um, but the that bucket is at $79,800. So, I personally would like to see it stay, not more than that myself. That's just my two cents on this.
>> They don't all they don't necessarily agree with me. >> So, >> that's a discussion for another meeting. >> Yeah. Step two is December 1st through the second Thursday in January. >> Yeah. >> All right. So, we have a motion and a
second. Any more discussion? All in favor? >> I. >> All right. Motion carries. We'll send you over a step two application. >> Do you want me to send you the deed? >> You guys want to look at the
>> Yeah, I'll I'll look at it. >> All right. >> Awesome. >> Thank you. >> And if there's any information about the conservation restriction because I think that's an important piece of it. >> Yeah. that even if we want >> nobody else is cold >> and if it gets to town meeting then
people are going to probably bring up >> along that that line. >> Thank you. >> Thanks. >> Thank you. >> Have a good night. >> Right, Melissa, you're up. >> All right.
>> Next application is ADA walkway for Clear Pond Park. Good evening. Hi. Hi. So, as I'm sure you know that we just completed a engineering plan for Cleopon Park. Um, $3.5 million was the estimate
to complete everything on the list. So, of course, we're going to have to break it down. But one of the most important things that we wanted to start with is the ADA mats because right now, Clare Bond is not ADA accessible. So, with those mats, it'll go from the water to the bathroom to the parking area. So,
they'll be able to traverse the whole area. >> Okay. >> The water meaning the pond. Sorry. >> Yeah. >> The Yeah. Their pond >> itself. >> Okay. And up that incline.
>> Not from the parking area at the bottom. The parking area at the top. The handicap parking area. Okay. Yeah. No. >> So like just on the other side of the bath house. >> Yeah. Okay. Across the walkway. >> Yep. Okay. Yes. So, if you guys do the mats, we'll
take care of doing the parking area. >> Okay. And I do apologize. These are dark because I just took pictures of the paper. Um, >> yeah. >> application that was submitted. >> Um, it was sent off to the coalition. Um,
it looks like they're looking to acquire portable mats to lay down over sand for handicap access to the beach. I believe these are called MOI mats, which are portable mats that roll up for storage uh off hours or over the winter. Unfortunately, CPA funds cannot be spent on portable removable equipment like
mats. When you re rehabilitate land for recreational use, CPA must only be spent on capital improvements that meet this definition from section two of CP CPA. Capital improvement, reconstruction or alteration of real property that one materially adds to the value of the real property or appreciatively prolongs the
useful life of the real property. Two becomes part of the real property or is a permanently a fixed to the real property so that removal would cause material damage to the property or article itself and three is intended to become a permanent installation or is intended to remain there for an
indefinite period of time. There are many portable supplies and equipment used at a beach such as chairs, lifeguard chairs, rescue equipment, umbrellas, and a myriad of other things. Movie mats are just one more piece of portable equipment at beaches. But none of these items are eligible for CPA funding. Uh equipment and supplies are
not capital improvements to the land, so CPA funds cannot be used unfortunately. >> Really to the ADA >> because it say >> and I I thought that because you would put no when you' put is it a project? Is the project a capital expense? I thought
you kind of had that inclination from from the application. >> Yeah. >> No. >> So, no. >> So, unfortunately. >> Okay. >> Which is too bad because >> Yeah. Because it doesn't make sense that they don't want because that's the only
way. Otherwise, I'd be asking you for $150,000 to do a permanent structure and like permanent walkway that's just going to walk wash away when it rains. So that makes zero sense. >> It's it's kind of like remember when
Britney put in for those um soccer nets, they were portable. Anything port if it's not permanent >> fixed, >> which it's a shame. >> Yeah. You would think that with it being ADA improving it, >> right? You would think that >> I mean it's a shame because I I would
have definitely I mean >> it's needed, but >> and having them portable will make them last longer, right? because we pull them up, put them away for the winter, >> but we do what we can. So, we'll have to find >> Thank you guys for ADA.
>> So, I mean, that's one of the categories like she circled it because it does have ADA, but it's not a capital fixture. So, unfortunately, it's not qualified. >> Feel bad. It's definitely worthwhile, but
>> um Next application in the packet is the gravestone repair at Thompson Hill Cemetery. Uh this one I didn't send off to the coalition since it is the third um application of its kind and it is continuing the work. Uh they're looking
for $15,000 to um continue repairs. Um Colonial Stone has previously done repairs to a number of stones at Thompson Hill Cemetery. They have indicated that other stones in the vicinity of their previous work adjacent
to the table stones should be repaired and operated before they are completely >> allegible >> allegible and lost to time through disintegration. So Nancy did you want to speak to this one? >> Um yes this is a sure I think it's a
commission as well as the um cemetery commission both two commissions that are supporting this. So historic and cemetery. >> Um so this is just a continuation as we try to work towards the Thompson Hill Cemetery having national historic
resation. Oh, you know what I'm talking about. Um it's it's really important. I hadn't been in the cemetery for a while and I was there today because we are doing an event for 175th anniversary on Sunday from 12:30 to 2 pm. We're doing a nonh
Halloween event. It's just we're going to talk about some of the stones. We're going to highlight the before and after of some of the stones that have been cleaned and uprighted and just have people be able to wander around Thompson Hill and watch out for the footstones
which will trip you up. But we really would like to see something else on Lakeville on the National Historic Register. And this is a prime place because of the the age of the cemetery. 1717 I think is the earliest stone. One of the earliest stones that's still
readable is a story just a stone about a child who passed away. So, we're going to be talking about some of the families, some of the interesting things about the cemetery and hopes to bring this to people's attention, but also to be able for them to see what Thompson
Hill has done with the money from CPC, which we they everybody appreciates. And it's just unbelievable the difference between what the stone looks like after it's been cleaned and repaired. And we have three very unique tabletop stones that are and no one none of our other
cemeteries. And not too many cemeteries have this style of stone. And so that was what in the the two the um the two stones that were done with the first amount of money. It was it's just remarkable the difference because the um
the minister stone was cracked and broken and wasn't even at the site. It was at the back of the cemetery and now it's been restored. And the artwork in terms of the great engraving on some of the stones is really very beautiful. Sometimes it's very permitted, other
times it's very sophisticated. So, we're hoping that that we're able to continue to do this preservation because a lot of the stones are slate and if you understand slate is is um compressed soil that becomes rock and it's layered
and stand on end as a tombstone or a gravestone. Weather and water get between and they begin to erode and then they swell and they make the stone splinter. And so some of the stones have lost their faces because of that. So we're trying to
preserve the ones that are preservable. There was one that I looked at today and there was a there was a split between the main stone and the face of it of of about an inch. >> Wow. >> So that is probably one of the ones they will do next this coming year. if they get the funding to for the project. But
um so they are critical. Some of them are in very critical condition. So the commission has supported the other two and they'll be sending a letter when they do the the application if we're allowed to go to the next level. >> Okay.
>> And actually I I apologize. Um, Robert Stefanian had actually sent me his um, input for the agenda items and I just remembered um, but he did for the um, projects he said he defers the coalition's guidance and accepts the recommendations
and he supports only the projects that meet the coalition's recommendation. That was for this agenda item for all four of them. Not a vote, but um does anyone have any questions? I think we're familiar with
this project and what it's um doing. I know Lynn, you're new. Yeah. Um welcome. Um do you have any questions about >> No, we actually have two members from the historic Society on Open Space. So they go over that quite a bit.
>> Joan Martin and Brian Reynolds. Yeah, >> I actually d just drove by Joan yesterday out there from the cemetery. So she must >> flagging all the stones preparing the for the event. What What day and time? Sunday. >> Sunday. This Sunday, uh 12:30 to 2 >> and then you can turn around and go to
trunk or treat. >> That's right. >> Ted Williams camp. >> Excellent. >> Um but it's it's more of a historical thing. We're going to talk about some of the very huge family plots that are there. And the the cemetery originally was owned by the precinct church, which
is the the church that's Lake United Church of Christ now. the two churches that merge and that was turned over to the town I think in the 1980s I wrote in the article. But um it's really I'm a a genealogy geek so I mean I I
love stopping by cemeteries and and finding relatives that are buried there and seeing what their stones look like. And we have some really really interesting stones because it's a long period of time. We're just dealing with the historic some of the historic stones in one area.
>> And we have a man stone and the man is not buried there. >> Oh, >> and we have the last um full-blooded indigenous male >> Ben Simons. >> I read that in one of your posts. >> Yeah, that that's really nice. And plus, you get to see the veteran cemetery,
too, which is really nice because it has areas for each of the branches of the service. >> They're really that macarb it's really more history that we we see there and there's always question about how people name their children usually the first son was named after the father
and the first daughter was named after the mother but if there were children who passed away that name could be used three or four times there a living child >> so it's it's it's very sad sometimes when you see the short lifespan of some of the children there so it it can be
kind of >> sad but it's also really beautiful and it's nice that um in this country we respect and have laws that protect our cemeteries. >> So I would make a motion that we um move
this on to >> step two. >> Second. >> Motion and a second. All in favor? >> I motion carries. >> All right, that one will be getting step two as well. That's going to Joan, right?
Agenda item number four, review and possible vote on recommendation to select board for resident at large housing seat. Um in our packet we do have an email strand um including
the interest from Evangelina Leah Fabian. She discusses her experience um in town boards and committees. uh the MBTA advisory board, Middlear Housing Authority,
um Greater Taton Regional Housing Consortium. She was on the select board for many years and she is looking to join us as the housing seat for CPC. So, um the select board was agreeable to let
us review uh the entrusted candidates. Unfortunately, we we only have one, which is not unfortunate, but we have one, so that's good. Um, and I don't think there's any questions. >> No, not at all.
>> I'll make a motion. >> I'll make a motion to recommend Leah Fabian as member at large. >> All right. So, I will send a memo over to Colleen. She said she'll try to get on the >> Did you vote? >> Oh, motion second. I was rushing it.
Motion second. All in favor? >> I >> I'll send the motion over to Colleen. She said she'll try to get it on the select board meeting for October 21st. Uh, agenda item number five, review and possible vote on John Palm Park engineering plans invoice or to consider
extending time frame for completion. Welcome back, Melissa. Hello. >> Hello again. >> So, I guess we've got an invoice. I haven't seen it, but >> I left it on the counter, but I have it so I can >> $9,500. >> Yes, ma'am. So it's even half. >> Yeah. >> Yeah. That's just what he's done so far.
>> Got it. Okay. >> But so no plans yet. >> No plans yet. >> So then we need to extend. >> They did the perk test. >> Okay. So do we want to make a motion for us to pay it and then >> Yeah. do one thing at a time.
>> Okay. Motion to have Nancy pay the bill. >> Second. >> Motion and a second. All in favor? I >> pay the bill in $9,500 and then also um they >> do we need to say specifically for
Kathleen from what from what fund? >> So this is the this is for the John Pond engineering project. >> Yes. >> So it was it came out of the uh open space and recreation but then a small portion came from the undesated or the reserve. I don't need that detail, but
this is coming from our funds, CP CPA funds, >> and this is for the perk test. >> No, that's for the engineering engineer. Okay, >> that was part of it. >> Okay. >> I mean, did Jamie give you a time frame when he thinks it's going to be >> February? >> Yes. >> Okay. February.
>> You want to extend it to April, maybe just in case. >> Little wiggle room. >> That sounds good. >> And don't tell him >> unless he's watching public. >> That sounds good. Okay. I make a motion that we extend the time frame to April for the Don Palm Park engineering plan.
>> I'll second it. Motion and a second. All in favor? >> I. >> All right. So, it's been extended to April. We don't have any formal document um at this time to send an extension. >> I guess I can put it in an email form unless anybody has any other suggestions. >> April 30th.
>> I'll just put it in email form back to you. >> That's fine. >> So that you can share it with the commission. And um >> it's April 26. April 30th. Got it. >> April 30th. >> Yep. Okay. >> 30 days. >> And our >> June and November.
>> So then it'll really be on our May >> or No, we'll put it on. So our the third Thursday in April, >> we'll meet and discuss. >> Yeah. Well, it should be in by then, right? It should be in by February, >> right? Yeah. If you get if you get the invoice prior, send it over so we can >> All right.
>> All right. >> All right. Thanks, guys. >> Thank you. >> Thank you. >> All right. All right. Agenda item number six, review update regarding town meeting warrant article. Uh, so this one is this why you're sticking around, Andrew.
>> Oh, okay. >> Um, oh, did you have any if you want if you have anything to add, please feel free to come. >> That's definitely going to be on Tuesday night. >> Okay. >> Thank you. >> Okay. No, I think that's pretty
straightforward. >> Yep. >> At least he has the invoice, so that's good. Um, >> so if you want to talk about this one, >> so the last meeting I had missed, I know Kathleen, you were not here as well. I watched the meeting. um what had come up
in Sue and I had discussed adding just a little snippet of language to the existing CPC bylaw that says that we'll re this committee will review anyone interested in the resident at large seats >> and make a recommendation
>> correct to the select board because it's missing that and it's happened where we haven't seen the application. So this way it would put it into the bylaw. The last meeting, the committee took a a vote to ask Andrew for his um input on
whether it can be done through a policy or if it should go through town meeting. I reached out to Andrew and he checked into it. He basically said you could do either way, but right now it's already on the warrant. >> Yeah. I thought it was safe for just put on the warrant. Yeah. >> Make it >> so it's not just like us. I mean
eventually we'll all move on, right? So it into the record for >> all time, I guess. Okay. So, it's already >> it's on the warrant as long as this I figured we can take another vote just to confirm that we want to see it and support it. Um, >> and warrant review is next Tuesday,
right? >> Tuesday night, six o'clock. >> So, >> do we need to be there for that or not? >> It's not a very bad thing in case there's a question. I think I kind of I've got the background like I think I can answer all the questions. >> I mean, it's one is like what a sentence?
>> Yeah, it's like I think it's like five words. >> It's not Yeah, not even a full >> it's and it's the practice I think of every other appointed select board kind of function. So I don't think there's any >> doubt that that's what should happen >> and I mean at first we had even talked about do we make it elected for those
housing for the not housing for the resident at large seats and you know we just discussed no let's just leave it as being appointed because who wants to get the signatures and and go through the whole election process. So I mean that was always something we could do as well
but at least this gives the committee the opportunity to review the application or the interested parties. So it is on town meeting um and if you want to make it anybody have any questions?
>> Nope. >> So would we like to take a vote to support it at town meeting? >> So moved. >> Second. >> Motion and a second. All in favor? >> I I >> Oh, and just to recap, Bobby did say he supported Leah filling the open seat. No
comments for this one. >> Sorry, forgetting. >> And he did just say he he deferred to the coalition for the first items, but >> thank you, Andrew. >> Thank you, Andrew. >> Have a good night. >> Good night.
>> Agenda item number seven, review and possible vote on meeting minutes for September 18, 2025. minutes are in the packet. Any question, comments, edits? Um, okay. So,
when you're talking about Shelly, it was just really funny. You just start off, you don't you should say her name at least once and just go Shelly. Shelly, Shelly, Shelly, Shelly. >> So, maybe in the first sentence, you can just say have Shelly s such and such, right? Because I don't see her full name anywhere. >> Okay. Yep. I see what you mean, Gary.
Yep. Sorry. >> No, that's all right. I'm like, Get them real fast. >> Good touch. >> Is that it? >> Motion to approve the meeting minutes as amended for September 18th, 2025. >> I'll second it.
>> Motion in a second. All in favor? I >> carries. Minutes are approved. Agenda item number eight. Uh we have old business. Any status updates? I don't think we have anything except for the Koopa.
>> Koopa is the only project um and that's still at the workshop that's taking he's rebuilding all the shutters and everything. They take a long time. >> Okay. All right. Any photos of ongoing completed projects?
No. Not at this time. Okay. If anybody comes across any, let us know. Share them. We'll get them on the next meeting. Um, review and possible vote on meeting schedule dates for 2026 in your packet.
We have the third Thursday outline for the upcoming 2026 year. Um, question. >> Yes. >> Public meeting. >> Oh, we want to designate the date, huh? >> I would just wonder. I mean, maybe we can use one of the ones we already have.
Last year we did February, right? >> Yeah. >> Right. Do we want to keep it at February? I'm good with that. >> Sure. Okay. >> But maybe we can just make a notation that that would be for the public. >> So, keep in mind, so the step one step
twos will close in January. So, we'll be re reviewing that in January. Hopefully, we would we only need the one meeting for the step twos, maybe two. I know sometimes we give it two meetings, but so other than that, >> is that the third? Oh, that's the
second. So, we'd be reviewing on January 15th. Yeah. >> Well, we can also if we're having a public meeting. Last time we had an agenda also for things that we had to finish up, right? >> But just Yeah. I just wanted to say keep in mind, you know, it might have other things, but that should be fine.
>> We don't usually have long meetings. This is one of the longer ones. >> Um, all right. So public hearing I will add that as a notation to the schedule and I'll post this on the website if everybody is in agreement with these
meeting dates the third Thursday through the year 2026 >> and maybe in January we can talk about publicity or what we want to do to get it out there because we had >> some people last time and some we had a good suggestion about the water sports and stuff last
>> so >> all right you want to make that motion to um accept these dates and make that >> make a motion to accept the dates as amended with the public hearing for February 19th, 2026. >> I'll second it. Motion in a second. All
in favor? >> I sorry you >> go right ahead. >> I'm hungry. >> Agenda item number 10. >> Uh discuss and possible vote regarding joint meeting with planning board for December 11th or January 8th. So
planning board has um discuss so we have our our goals spreadsheet. So we actually had a chance to bring that up last meeting and one of the items was we actually want to meet with conservation commission as well but we wanted to meet with CPA CPC
um and wanted to see if either the December 11 or January 8th dates work for this >> and why are we doing this >> committee? Why are we meeting with the plan board? >> I think It's just to sort of go over the
goals and and see if there's any >> we were going to talk what were we going to talk about um the extending the the >> housing has restrictions on it for >> oh the subsidized housing >> we want to talk to them about
>> okay >> why that's not always >> ongoing forever and how they can work. >> Well, so 40VS go through ZVA though, >> but >> there are some that are coming out of this. >> Correct. But the So the other thing is we are still so that's that's things we
can talk we can talk about a planner, you know, because we're still working on getting the planner in here and >> and we actually did just get um certified compliance with two-year safe harbor from 40B. So the town can actually say no for two years for any incoming 40b projects because of the
hospital project. If that doesn't move forward though, then we're back to compiance and projects can continue to come in. Um, is it not something that this committee is interested in? Is it are you interested? Are you not? Do you want to do a joint meeting with me and board? I can tell them no >> through the chair. I think it's an
excellent idea. I think it's also very timely and it's great that by that time we will hopefully have Leah Fabian in place. So I think it it will only strengthen the housing component >> of the CPA,
>> right? Because that should be a common goal is that housing trust. >> Exactly. CPC are these Thursday representation >> I believe. Yeah. I think like January 8th is the week before the our meeting. So we'd be meeting with planning board. Right.
>> Right. So it would be on a planning board Thursday instead of a CPC Thursday. So we'd probably we'd have a meeting on the 15th. I'd rather do January than December. >> Yeah, me too. >> Okay, so that's what um Let me see. I think Bobby had said that, too.
>> You're going to post these, too. >> He supported the schedule and he supports the June the joint meeting preference would be January 8th. >> Yeah, I agree. After the holidays, >> so January 8th is the second Thursday in January. >> Is that Do you have a conflict with >> No, I have the first Thursday every
month. >> Oh, okay. >> You're going to be a busy woman. >> Third. >> Oh, yeah. So, you're gonna have spin every Friday. >> Yeah. >> All right. So, um, >> is that 6:30 or 7? >> 6:30. >> You can put at the beginning of the
agenda. >> Absolutely. >> I have another meeting that night that I can go in late. So, >> I will let Kathy know. So, if we have any public hearings that have to be scheduled, I'll ask her to put those for 7 o'clock and we'll have CPC at 6:30. I
I I'm at this stage. >> I've reached that point in my life. >> So, I make a motion to um have a joint meeting with the planning board on January 8th, 2026 at 6:30. >> I second it. >> Motion and a second. All in favor? >> Motion carries. We will be meeting with
planning board January 8th at 6:30. >> I It should be at the police station. >> I know there was one weird conflict recently, but >> we need that much room. We need this much room. Yeah. >> Yeah. We should we'll be able to squeeze a little
one more member here and you know five here. We can we'll figure it out. >> That's where you usually meet >> there. Yeah. >> Yeah. Yeah. >> Yeah. >> All right. >> All right. Our next meeting date is November 20th at 6:30 p.m. at the police station. Um
I don't have anything at this time except for a set of minutes for this meeting that Sue will have. Do we want to forego this meeting or do we is there a reason? Do we do we need >> we have lag time before we're looking at
step two for >> we could >> we do we could forgo it. >> Okay, >> but what about Oh, I guess it doesn't matter. Leah, if Leah gets appointed, >> we'll just let her know the I mean I sent out the I just whoever's new I add to that email.
>> Yeah, we can just wait till there. Let's find >> Yeah, >> sounds good. All right. So, we'll forgo um the November 20th. So, that'll push us out to December 18th. >> And I'm assuming something will come up by
then. If not, I guess we can talk about I mean, especially with the holidays, if people are busy, maybe it's kind kind of nice to have a break if we don't have anything going on until the step two comes in in January. >> Yeah. >> If you do have anything for the agenda
that we to have done, let me know. But we'll consider forgoing December. We definitely have January. And maybe maybe that makes up for the month of January where we have a couple meetings. >> Okay. >> Yeah. For the holidays. That's nice. >> Yeah.
>> Yeah. >> Yeah. Nothing pressing. So, >> all right. Any other business? >> All right. >> Motion to adjurnn. >> So, move in and second. >> I favor. >> I
Meeting is journal.