##VIDEO ID:VuKFcBRzlVE## [Music] since we don't have a chair yet um and do roll call Katie Trevor Matthews Courtney Brightman John Burke Brian Day Jack Higgins jel okay great ship to flag the United States of America and to the repblic for it one naisy and justice for all and it okay so then we have reorganization and nomination and vote for chairperson which is delayed from the previous meeting um but we do have a Lakeville member of the school committee here now um so I know we're absent Mike but we have a fully a full compliment of members now so think we can proceed with that is going up I mean I would nominate you couron you've been very oh I saw the face you can deny but I me you did very um I like the way you act on the school committee uh very well put together in your thoughts and these are your minutes that you wrote up they were very detailed I like them so um I would nominate you if you'd accept I'll second I'll accept since nobody else is jumping up and down for it do you have to vote yeah probably yet so motion so you motion seconded so all in favor give this GL I don't get a vote I'm not a member any opposed or any abstention not okay well thank you all thank you congratulations congratulations say thank you for thank you welcome to the fire it's the jungle um okay discussion and possible vote on approval of meeting minutes from 12:18 so I sent those out yesterday did everybody have a chance to review them I did yes thank you any comments I'll look at a minut okay make motion to approve the Amendments second n all in favor I I any abstentions any opposed I abstain right than because I was not present not because I objected all right so that passes um FY 26 budget review of budget calendar are we on track with the budget calendar we are I I thought I'd uh share it out again just so that we could look through and um and identify that the the next step in this process is the um presentation of the budget which is the preliminary budget presented to school committee for discussion on February 5th um and then there's a a joint uh subcommittee meeting scheduled for the 5th March 5th that's been scheduled since we establish this timeline I will say though like we have with the previous two I would imagine that if there needs to be some flexibility around that fifth you know for some another day that week but I think it needs to be that week um Madam chair a question through you if I may um I apologize if this was the beginning of the last meeting are we skipping this January 21st to 23rd no this is where we are right now now so um date to be determined it was the 21 through the 23rd were possible dates that this meeting could take place and that's what this meeting is where the school committee uh these are the members of the school committee this joint meeting is this meeting this isn't that wouldn't that wouldn't be a quum of the school committee though that this is just a okay so okay so it says joint FL so free time for should say Regional fincom all right so it should so you didn't the intention wasn't to have school committee then no Regal okay and that would be for the good in the for the May the on March 5th as well so March 5th we're only expecting the sub commmittee as well yeah this is the the language that had been used in the past and and I'll adjust it okay thank you so I will be in Canada in March this okay but we have a forum catch up on everything but just will not be here okay are you out for the whole week yeah I'm spending most of February and some of Martian Canada for work so um back a lot back and forth but yeah I I fly on I think the third is up Sunday was March let me just check my account so it's a Monday so I file this oh sorry it's the second Sunday and I fly back on second which is Friday good but I could if it was Zoom option I could definitely do that okay so maybe we can try to get a remote meeting established okay okay didn't make you didn't the process update in the FY 26 budget development update sure I guess this all kind of ties into the calendar it does um and um I I also provided you with a report that kind of goes through a couple of different things if my my apologies the report is chronological so it's the last page is the 26 update uh for the budget um we're finalizing the FY 26 recommended budget presentation and budget books will be provided at the February 5th school committee meeting um along those lines there are a few items that I think worth discussing um we have been talking about how to utilize the Ida Grant out side of using it for salaries we've talked about this several times um and one of the places that was considered was utilizing it for um out of District tuitions um tuitions and out of District transportation they work hand inand after doing some analysis and looking at past years um I am going to recommend and going to move forward with instead of you using it so the transportation use I me for tuitions but instead use it for transportation they they work hand in hand it could be one of the other Transportation over the last as far back as I can see has been um gradual increase and relatively predictable uh whereas outed District tuitions have varied pretty significantly from one year to the next sometimes that's uh how it has been um tracked and sometimes that's a matter of movein and move outs so my feeling is I'd like to stabilize that as best I uh and have a a practice that we can use over several years when it comes to tuitions so that that we can track those things a little bit more closely and cleanly I have a if you look at the last sheet in the handout on the packet you'll see an analysis of the tuition day schools residential and collaborative over the last um three years and then what the proposed budget value is those numbers are varying as obviously as I said because you're going to have students graduating out you're going to have students moving in you're going to have students identifi during the school year you can see there for the 26 proposed budget we have six additional stud students of those six three of them are um U movein uh two of those students are identified students who were in District who are been identified as needing additional services and therefore going to an ad of District uh placement and one student had been in an ad of District placement had uh made the attempt at uh attending a charter school with a specialized program did not find it to be suitable and is coming back to uh an out of District placement under um you know the canopy of preen Co oral School District so with that in mind you can if you look at the transportation sped numbers you can see how those you know the budgeted number the actual number budgeted number actual number those gradual numbers move along uh and therefore we can identify how that Grant will be you know uh affect it and then also we can continue to see those numbers as they um adjust over time a little more cleanly I think I see so for the FY 26 says 207,000 for theode Budget am I looking at that correct now it would still be that's for the general fund okay right so that's that's including the Ida Grant reducing that number right right so the total sped transportation is higher but once you deduct from the exactly right yes yep and then once we have that done over a year then we can start to look at it because the the the grant will increase as well hopefully it will increase at the same rate Transportation Transportation rate increases hard to tell from one year to the next um but even if it doesn't we can then see we we we we can look at those things very cleanly and say that's that number that's that number and put them together CU so okay any other questions on that but just Transportation sure this might be a silly question but I know with Old Colony right we do we have to pay for the transportation for the kids to get to Old col so just in general general education Transportation no we don't we don't pay trans whole Colony they they that's part of the fee that we we pay to the schools okay I was just thinking about BP as like going forward is it is going to be a similar I believe it is okay I should proba there's the the one difference is um when we have students who are going to a an Aggie school that we do have in in some instances students who don't go to Bristol agie but maybe go to norfol agie because it has a very specialized program Y and that Transportation sort of Falls outside the normal Transportation structure that we set up okay um because but in those cases you're talking about a few kids small number and then typically that doesn't last all four years because of course they start to drive and transport themselves yeah I I just remember this is when my my father was actually on at one point 20 years ago and there was an issue where like we would have to pay for so say you know a bunch of kids sign up to go to Colony we pay for that time right and then you know have to kids would decide that it wasn't for them and come back to school but we had to pay for them for the full year right and it was a crazy like it was ex extremely expensive sure so I think did you grow up in free toown yeah okay so I think maybe what the the experience is is that is that they were paying per student yeah as opposed to being a member town and so the member town you get you know taxed basically for the entire that makes sense all right thank you sure so just to Circle back so education basically we're proposing keeping funding level M th000 correct 207's out of general and 693 is out of ideas exactly sorry to ask no that's okay that's I I appreciate the question and that's also right that's that's something that from my perspective I need to make sure it's very clear in the notes okay because it's not just tomorrow is promised to no man okay so if if someone if I don't make it to work tomorrow and in a car accident someone needs to be able to look at it and say we know exactly what happened so tracking it over years is an important thing it's not like we had 77% decrease in move outs or something right right that that'll be included in the notes of the in the budget book thank you yeah and as well as notes where salary increases might be a little larger in some areas it is spread out those salaries that had been coming out of Ida over the past several years um they will obviously cause increases to general fund in those places it won't be as dramatic because they'll be spread out over multiple different locations and we have account lines for every one of those salary lines but in those places where it is dramatic I'm going to make sure the note is included so that it's understood this isn't a result of a new person it's a result of a shifting of funding so this will go down 77% and then correct we are not saving money by doing this going to net out it's just it is it is it Nets out and it's it's just a better way of doing this again because when you um when you do this with the federal government and you use federal government funds for salaries there is requirement of um fringe benefits to be included as part of calculation so those fringe benefits are going to be taken out we therefore not fully utilizing 100% as we would when it comes to the transportation or tuition every dollar goes directly to the use that's an interesting rule yeah but we weren't Le we weren't getting the full amount with the brand we yeah that's and that's not uncommon what people do it happened when people were using back 5 years ago 4 years ago when um the first Esser Esser one came out and and it was explicitly part of it was going to be used for teachers like bonuses for doing what they were doing to get buildings ready but those things you know had to be included as part of it so I'm just speaking of Grants a little nervous to ask this question I don't want to I hope the answer is what I hope it is but uh I know like in fre toown me last night we dealing with issues of us losing a lot of Grants um from the State because we're not in compliance with the MBTA you know uh zoning laws I can't imagine that any of these kind of recurring grants related to schools would would be impacted by that but do we know if they are so it is a very low probability of it of them going away um given the nature of their their purpose when we're talking about ID grants and title grants um but they have to be it has to be considered yeah right as um as federal government makes changes particularly around the Department of Education because that's where these things are coming from so like go right we have to keep that in mind and that would require us to make you know pretty significant changes yeah yeah that's right that's really what partment of education does right this is a mechanism for funding correct to if I can tack on to your thought there I mean we're starting to see like again the MBTA communities thing slit in here and there um you with had some Lille some equipment set the fire department that like after the grants were closed they then added language y saying like oh and you have to be compliant with npt Community thankfully they Governor backed it out yeah but it it is a scary proposition to just have these things kind of thrown in yeah this the status these are federal right so I guess there obviously the s to the state but like I'm sure we rely on lots of different grants from different sources right sure um yeah cuz like we we we rely on a lot less than larger districts and and districts with um greater incidents of free and reduced meals and so forth but yes we do yeah we have we have our there are there are several title grants title one being the largest um who's the primary focus if we can kind of uh put it in layman's terms is for districts serving um students underprivileged students essentially and then uh titles two and four are focused on things like um making sure that we are keep doing the best we can to um to make sure our instruction is at the top level those numbers are the amount of money we get in those cases for tile one and or two and four and those it's quite small one it it it's not as big as the Ida Grant but it's it's significant Y and uh if if these grants were to go away we would be affected but we would also be looking at a much larger funding issue in the state yeah and hopefully they'd be replaced or somehow you know something would have to happen right yeah correct yeah scary stuff thank you for entertaining my uh absolutely yeah happy to do it uh so any there any other questions on that I'll move on to the next piece there which health insurance I think we spoke about this last time relative to health insurance we're getting closer and closer to the place where they're going to um uh be able to give us hard numbers on that um we have they have been uh asking us to be conservative in our uh increase to look at D about double digit increases um which we had uh as you know from last year with um some of the way that the the budget was not properly organized um the health insurance was overfunded other things were unfunded um so we moved some of that money around in order to make it work in and through budget transfers but there was still some additional money in health insurance so when we see an increase in that line it may not even if they get did give us a 10 11 12% increase may not be a 10 11 12% to our budget line um because of the fact that it was overfunded from the previous year does that make sense once we once it when we did the budget transfers though wouldn't that reduce that it did but not all the way to exactly the number um it was there's still some some of residual FS there you know what percentage approximately it was over uh from the beginning it was like oh it was it was it went from I think it was originally funded at 10 and then it came out at 4 and A2 rling I still have SE I wake up at night sometimes with memories of that experience okay so uh anyway I I have been assured that these numbers will be coming um at the beginning of February I not confident that they'll come before February 5th which is unfortunate because that would be really great if I could be making the adjustments right before I put together the final steps but I given the sort of the nature of actually putting the structure together in the books um I wouldn't mind if they came out and told us it was going to only be a 3 and a half% and it on the last minute and required me to start feeding additional sheet different sheets in that'd be all right I'll I'll put that extra effort in but more than likely it would be the week after that we're going to get that information um so that's that's where we are with that and then Chapter 70 you can see chap um the governor's budget just was released today um and we the the minimum Aid uh that is being identified by by the governor is $75 per pupil in addition to uh what was allocated last year um I'm just looking at those that number it's almost exactly halfway between where it ended up between last with last year where um it was uh started out at 30 and ended up at 107 I believe was the final number so this seems like they middled it uh from last year uh but with that in mind um this would if this was the case this would mean an additional uh 196 554 in Chapter 70 funding from last year but to the I I I mentioned to as we were sitting down that this was released and the the business managers and the state had already sent out emails to each other identifying that they had seen some issues with you know oh I think this calculation is wrong and um I'm I'm going to say that this is an estimate this number is close estimate to the number this is in fact looking at what they've presented to us this is the number greater than what we received last year um but may not be exactly 75 per pupil given the number of students that we we have so those things will be ired out as we go through them from now till end of the spring Universal free lunch is funded at 170 million that's not full year funding as it has been over the past um several years few years I should say uh with that in mind uh we do have um funds in our um in our in our um Food Service account as a result of the full Ser full payments over the last several years so we'll be able to absorb this um very specifically not through the general fund but through those additional funds that exist in Food Service how when you say it's not full your fund funding is it half year 3/4 year they haven't they have not identified that they all they've given us is that's the big number we don't know our portion of it yet oh okay there's no way you have to correlate it to last year to say not yet we don't know how they're going to allocate in right right in some ways it's going to also determine on the number of high need students you have as well Jack did they grant you that money based off of like calendar or is it do they give you a dollar amount and it's however your District uses it so no you are you are required to use it for the for food and uh for the students I mean spe very specifically for the purpose of food um and then or into the delivery of that food to the students where what happens is though is that we end up you know our our students while they all are given a free lunch and and in case it's free breakfast they also many students will buy additional items those thing those items go into our food service uh account line um and if you you you know if you're running a a service where you're on a little bit more of a a Sho string then that helps you make make it to the end of the year if you remember before covid right we were we weren't offering free launch to every student only those students who were identified free and reduced meals um so even then there's a little bit of um you know funding that you can save here and there and you get a little bit of increase but not like we've had over the last several years and I think they know that right they know that c that school districts have have benefited and have have put a little money aside and it's very strict in terms of how we can spend that money we can't just look at it and go this is great let's let's renovate our cafeteria you you're not allowed to do that um and you have to be really even if you're going to utilize it for something like um for the cleaning of the cafeteria for example if you want to use it for a portion of the salaries uh for your custodial custodians who clean the cafeteria their the the the measure is you would have to identify what's the square footage of your cafeteria in survery and then whatever percentage that is uh relative to the entire building that's the percentage of salaries that could be utilized for that and if even then if you do that you have to you have to do that with all um all programs similar programs so if we were to do that as a district for example we would also have to do it for um uh for the comre program right that or before and after school program um it wouldn't necessarily you wouldn't do it for something like an Ida Grant or title Grant because they don't have the same there's no there's no cleanup that inherently exists as a result of a title program or a an Ida program uh Regional Transportation you can see the the claim projection we don't have at this time this being the claims from all the districts in terms of the number of students um but the governor's initial budget is at 72 million this is signic iFly less than what we had last year at 99 million um so something to be uh closely monitoring as we move forward you can see in the um I provided to you a copy of the um assessment sheet for the current year and you can see there about uh 2/3 of the way down you'll see the chapter less transport the transportation Aid that we received for chapter 71 $1,827 26 okay that there that's that would be that was at a portion of that 99 million or 84% of the fully funding the regional transportation that's a huge uh reduction there huh it is yeah just saying and and and thus maybe doesn't the increase the 75% $75 per student may be fully CED out as a result of that I'll project a number given this this this value uh and include it in the um draft assessment sheet that will go out with the budget books sir and then circuit breaker uh claim projection again unknown at this time um but the governor is um you can see 531 m991 844 which is obviously uh pretty significant increase over last year this that circuit breaker funds are a um they are reimbursement from the state that you receive a year after you um there is a threshold um expenditure for student for tuition and then there's a threshold expenditure for transportation for out a district and for every dollar over that threshold that the district spends you are uh reimbursed 75% of that dollar so you're not reimbursed 75% of the entire tuition just over the the threshold number should very convoluted once again is yes the other piece to that is that you you are you have a 2-year window to utilize money most districts as do we use it this the we're we're reimbursed for example we we what we are spending this year in circuit breaker is money that we received last year M so that way you're um you are able to if you need to you can utilize some of the Circ breaker from the current year as well as some of them from the previous year does the the the ccak money you spend from last year into this year that does that go into the the calculation of how much you you spend per pupil right um or like you see what I'm saying yeah like what you're like if you're spending that to so that is uh like to per P expens just because it's expensive so it doesn't matter I guess it doesn't matter right we're looking at from like the income statement side like those expenses are just money okay yeah we spent we spent it the year before and then we're getting reimbursed or something that all right so is is there any money from two years ago that has to be spent this year we are spending it that is this year's money right yes yeah last year's reimbursement uh actually you can see it in the assessment uh about halfway uh well no I'm sorry about a third of the way down circuit breaker reimbursement yep okay so the 1.2.36 million that's the actual that was what we we were reimbursed last year we are being reimbursed additional monies this year we are going to utilize we are utilizing $300,000 of that for a total of 1.53 605 in the current here for circuit breaker uh for out of distri tuition from circuit breaker any other questions I Le on health insurance if we could go back sure um maybe it's too early but um I know at the last meeting you're given us a projection on like um I think it was teacher salaries like even with 0% increase Contra commitments would still send us up 300,000 right can we do anything similar for health insurance to project like if it is 10% I do have those numbers okay yes are you willing to share them yet or not um I I don't have them at the top right here on my head but I yeah I I absolutely I mean they're going to come out in the book I'll be sharing out what the what we have projected given in their conservative estimate it's my thought process is that's probably one of the bigger increases we'll see yes so if the towns can have a heads up we're kind of like adding up like what are the requests of the towns going to be sure well and and that is certainly one of those things where the orig when the budget is presented that you know it's a structure of the timing yeah that budget is presented and this is this is the budget that we are we are uh in order to provide the services at that moment MH as we project over for next year two weeks later if we just if we we are you know given information that it's going to be100 $100,000 less as a result of the percentage increase not being as great as that as we expect sure it immediately comes out of the book right it's it's taken out I I shouldn't say out of the book because the book is static but the the system is dynamic so that number comes out and then new pages be printed yeah which is great I I just in my mind I like having that worst case scenario like so we can be thinking about well that would be what would be coming out in that budget book all right right that is the worst case scenario in all these instances right I'm not looking to I don't want to come in and H with a budget that doesn't include all of those worst case scenarios I have a best case scenario too but I keep it hidden yeah don't let that no one gets to see that stop I'm already becoming a master at budgeting under PR over deliver right right than okay the other actually there's one more piece to it if you go um on the report okay you go back one page bottom of the second page it is in fact really an FY 26 budget element because it is the um the last piece of the debt uh here we go this one with the table uh this is the uh information uh the final payment for the grace debt is going to be in FY 26 you can see it there at 190 1919 broken down by the towns um for principal and interest uh this is the the last remaining piece of debt um that is currently in books it would be nicer quite honestly if it had been this current year right and we were already past that point but it is nice to write that last yeah check the C she had a cake or something that day yes well you come to my office on October 15th yeah any other questions before we move on to the next no no this okay the um FY 24 Financial audit sure we are we are within a few days to a couple of weeks away from receiving the audit from our auditor um delay at this point is our auditor went on vacation uh uh he's in his you know he was in his busy time through the fall through till now and uh he's gone he well person who works on our books um there's multiple Auditors in the company but uh and so um as I mentioned I believe at the school committee meeting um as I expected to be the case as he as the auditor has said um he just finished the audit that we had for 23 in the fall he's not expecting there to be much difference from a from a year that was you know in FY 24 but in in the and he shared some of the information that he's going to be presenting in the larger audit but um some of the same inst issues that existed in 23 particularly in the closing of 23 existed in 24 we did what we could to clean it up in the last month when I took over on May 20th um but there's references with throughout the audit that um what they have seen in indications in 25 is that things are starting to get back on track so the improvements will really be more apparent this fiscal year right when we get our next yes right right do we anticipate um a particular meeting that might I know you don't have it yet so it's hard to say but any thoughts on one that might be presented to the school committee or so I would S I would suspect that it would be in one of the March meetings okay yeah good thank you I um any questions on that something on it how long does that typically take for them to perform so um I I the timeline is about this um we had most of our information to them uh pretty early by the end of September we had quite a bit of our information to them and they were working on it um it's just a matter of you know they don't just have one school system sure so um it takes you know the time to go through it for them to go through the data sometimes it's a matter of how quickly we can respond to additional requests for information you know we're in the middle of a project and they need something that you know we have takes going to take a couple of days before we can get to that because we're working on something else but but given this being being my first year and given the circumstances of the FY 23 audit we really did put it at the at the top it it it made its way to the top of every agenda list when we were looking at things to what needed to be done day to day and week to week okay CH just keep okay well I'll move on fy2 uh update you can see at the the the the front page of the report um the Vues are uh in line with with with what we're expecting from Chapter 70 chapter 71 our assessments to the towns as well as some of the school-based revenue these are um small investment um returns as well as um Medicare reimbursements Medica re excuse me reimbursements that we receive um and then our expenditures are in line with what we expect there are a couple of items here just to note the green box is just because I snipped it and it was highlight that the box was highlighted when I did it so there's nothing important about that number just to clarify that 2 43 3166 that meant to draw your eye just um so the um one of the there there are two elements within this uh the expenditure budget that I just want to bring to your attention in the uh line says insurance benefits and other fixed charges when we have uh when we pay our uh health insurance for retirees um the system within Tyler it were not able to encumber the value so we have the encumbered value sort of written down we know what it's going to be CU we can track it from month to month for all of our retirees but the system actually won't encumber it um so and this is something that I've asked multiple other districts like give us a trick to this because it's a lot easier for us to be able to just keep it in there instead every time I print this out writing down the the encumber number um and so far I've gotten I haven't gotten anywhere that you know haven't gotten the answer so the encumbrance for that um includes um the additional funding for healthcare retirement which would therefore obviously you can see it would bring that budget balance down and then uh within the budget we um we include a number for our Chapter 70 assessment um this is so that we gross out the amount of money that we're going to get from the state as opposed to net um so that way we have um the set number that you can even as I mentioned the Chapter 70 number and then we have we don't actually send check back to the state they just send us few dollars the way the the way the process works here and that's Works in most places as far as I can tell is you keep a budget line item that includes that number that would be quote unquote written back to the state and then it gets written back into your um sort of like you can't incover it either it gets written back into the system and it's about $600,000 that just comes out of of that so that's not um that insurance benefit budget balance is not that high I say good any thought we are uh closely monitoring utilities as I'm sure you are as well um we with the cold stretch that we've had we are keeping a close eye on those things we found some savings mid year we put some midyear retirements of um of Staff we also have found some savings with turnover in some of some positions specifically in the facilities department so just simply because in the time that we have had a um resignation and the hiring we we have people filling in but there's not it's not quite the same cost as it is to uh have a full-timer at that time so we're finding some additional savings in those places um which has been beneficial uh this just some facilities updates some things to keep in mind preown Elementary has had some issues recently over the last month with keage um there are three items in particular all the three of them are not related um particularly the one in December this was um a u a coil burst leaked um and steam was released into the classroom um causing some damage that we needed to repair obviously repair to the univ univ ventilator as well um but that quite honestly is a result of the fact that it was it was cold and it was on the it's on the window side and you know this happens um the January 3rd and January 10th um on January 3rd we had seen some uneven we had get some really cold weather and we were seeing some uneven heating through the building the maintenance team has been really working really hard on this uh some of these repairs are relatively simple like some weather stripping that needs to go on around the dampers those dampers had not been activated for going on probably 6 to 10 years because the F when we put in the new control system which is going to make the entire system more efficient and work better and more evenly heat the entire building uh those dampers had not been utilized so what would happen would be in years when when it wasn't being used room got too hot I'm sure right person in the classroom the adult would open the window and cool the room off and close the window and that's how they moderated it um the system is set up so that these that the dampers open and pull outside air cool the room off if it gets above the set temperature and then closes them back up because of the fact that the system hadn't been working properly because the control system had been not in operational for as many years there was weather stripping around those Stampers as they opened up you can imagine it's 8-year-old weather stripping it just cracks and Falls away so when they close they just little gaps and so the uh facilities crew have been working very hard to put new weather stripping in there's been um some Motors that needed to be replaced in some of the cases um simply because they're re receiving additional commands that they were they haven't received in years and so they're uh their boards are overloading and they're fixing those boards they've done a nice job they're they're working very hard at it um um and in and and while we still see some occasions where we need to be op you know we have to address them it's really come a long way in a very short period of time and and I I'm very impressed by the work the guys have done because they have been working um along with you know clearing snow and addressing ice and all those other of things so um and then on January 10th um this was uh we we woke to having the the boilers were working running but we're not sending the hot water into the system because there was a mixing valve that was um not working properly and so the system sort of scrammed from that position and therefore couldn't wasn't heating the building they entered the building in the morning and found it to be very cold so we didn't know what it was at the time obviously uh and we had to make a decision relatively quickly students were going to be getting on buses we made the decision to close uh atbs for the day um discovered that it was the the mixing valve that valve was replaced um and and now it's operating correctly so there are three unrelated situations but it doesn't matter they're all related to Heating and the winter and so they're you know we have to be um cognizant of the fact that we have we have to keep close eye on FPS question if I may you might not be the right one to ask so I apologize in advance but for the 110 situation yes is the system just too old that facilities isn't able to detect like school's not heating overnight and then like finding it before the kids arrive or the staff so the the F the control system we're in that place where we're rolling it out and that will be so previously uh like last year there would have been no way of knowing okay the new control system will as it becomes fully operational will be able to notify as good yeah nice thank you the but with that being said the boilers at FPS are are old so that is something that we are looking at and understanding I mean it's those are part of it as well but they're operating efficiently so incredible give them a hug every day every day yes can I ask a question about the 12:15 incident with one of the classrooms are the students back in the classroom now they're not they're not do we know when they're going to be back in that classroom this uh the 24th we're expecting the last bits of pieces to be buttoned up um but there's uh as we've gone through the process we we wanted to make sure it was completely dry so dehumidifiers were running in their heavy heavy duty ones for several days um and then their the last bit going to be some the painting they're repainting all the walls so forth next week is our expectation and there's was there any kids in the room when this happened it would happened on the weekend it happened on a Sunday CU it could me yes could been dangerous sure y do we have an estimate on what all of these that cost I don't have it with L care but I I certainly can go and I just have one more question about that um I know there was damage to supplies and whatnot have all the um teacher supplies or the students supplies been replaced yeah y Jack was that an insurance claim no it wasn't large enough for the those supplies for that to make just this threshold is it five um yeah yeah I believe it is five but even then we're looking at it from the perspective we've had two relatively large um claims here with the race roof and the flooding that happened in the high school yeah so if we can if we can manage it internally it's it serves better for us over the long term as I mentioned I think at the last school committee meeting we've seen our um uh building insurance go up nearly double over result of those large events that took place over the Last 5 Years we're we're going to start to see some relief on that um particularly because of the the in the case of the the grace there's um a segregation case going on where the expectation is that the insurance company of the company that did the work would be ultimately responsible but they're working on that once it happens we'll but even that it's not an immediate relief we don't get the relief the next day you that relief comes over time in the same way car insurance you drive when you're driving you get you get relief from driving well but it's not doesn't happen the next day yeah frustrating yes exactly you don't get you don't get the benefit for all the years nothing happened prior you New Hampshire then all not talking person uh the great swimming pool the uh two school committee members John included done walkthroughs um of the of the site and looking into next steps we had a conversation at the most recent school committee meeting about what those next steps could be uh I will be talking to the school committee on at our next meeting about um the possibility of at least looking at a proposal for a study and as I mentioned I'm we're monitoring the heating oil usage closed right now any other questions about fy2 you what if this turn yes okay um public input public input was that [Applause] anybody evening Christopher Blanco Lake full finance committee chair uh question can I get a status on the independent external audit there was uh requested by both towns last spring anybody prepared to address that didn't go anywhere the this committee had voted to have a smaller group of people including the town ministres at that time to put together a scope and to my knowledge that number was fall through one y the and it's true so what is the plan that's what I'm asking it's not it's not an agenda item tonight can that be added as under agenda item number nine I don't want to wait if we wait you guys wait till the next meeting that's not till March now we're coming up on a year since that a was requested by both towns I would put well I think we'll put on the agenda for the next meeting if I don't know if you don't what you can't put it on the agenda item number nine maybe talk about maybe trying to figure out what your plan's going to be what assigning people responsibilities tasks I mean you guys had a uh if you form that sub work working group I guess for lack of better ter and I didn't see any did you get any results out of that they weren't shared with anybody didn't happen the former chair to the best of my knowledge of this Regional subcommittee took it upon themselves to not engage the people we identified started correct nothing was brought back this is the first meeting we've had where we now have a chair again so that representation was lost they didn't report maybe somebody should inquire to the working group members the participants if anything came out of that so we did have a call like a zoom call and it was um myself the previous chair um the a former Lakeville Town Administrator warmer interim warmer interim Lakeville Town Administrator I think it was um the former superintendent and um Mr Higgins I Rec that was back in July since about right yeah and then I think we had a meeting in August and at the August meeting I think the former chair was um discussing reaching out um to different firms and I think she had a plan agreed y right and I think they I don't know if I think you consider that was to forudi she was delegating from work and when I um I think when I checked in that hadn't been done yet so we would need someone to pick that back up if that's the way we want to proceed okay that's something you willing to discuss you could could you discuss it tonight kind of come up with a preliminary plan under agenda item number nine and does anybody want to volunteer Pi that back up it's been a lot of turnover there's no one to fill in the superintendent spot right now so I think it this it needs to needs to be Revisited I think personally but I that we've got enough information tonight to for a plan I don't feel comfortable personally they so do we want to revisit it at the next meeting then yeah that okay and the results and I think we have to like re probably reform a subcommittee or this committee to look into that and to kind of spearhead that effort right so long as it take responsibility there and and um and and really first evaluate whether that is the right path right but we should do that or not we feel like it should that you know it might be helpful if that other audit is done I was thinking the same thing in that time frame because you think that that audit could inform this this this tax AIT right um TR the scope yeah yep that's I think something we struggled with last time is like try to figure out what scope of that audit would be M right I don't think anyone really necessarily against it but when we go request something of this nature we have to be pretty specific I think say this is what we you know and I don't know much about like forensic audits of any school so what special yeah yeah uh Margaret French Freetown uh Finance would have been easier if I could have asked during the meeting but I'm going to make you go back sure um first of all is it Ida Grant or idea Ida okay yeah okay I that's what was written but I kept hearing Ida I want to go back to that first of all um how much do we get or or how is it figured out uh so each year we still out of Grant application as we would as a result of the number of special education students and the services that we provide to those students within the district and then the federal government respond with a number we have an estimate each year the estimate this year is about just a little over 800,000 some of that needs to be set aside for supplies for instructional supplies so not all of that money will be used for for that for the for this but it would be used for like instructional supplies because what will happen is in cases of students where you have students in life skills classrooms they the it provides some additional supplies through the school year that you can't necessarily foresee from one year to the next okay okay and and I'm sorry I don't but that number is going to be around the supply number is going to be around 35 to 50 depending on really depending on what we ultimately end up with from the um from Su okay is that, or perc um and and that's I'm is that 35 to 50,000 or percent of the total okay sorry that's good thanks that'll go towards supplies correct yeah right um and and what we'll do is if at the end of the year while we have to issue that n those numbers we give um in the grand application we have to identify how much would be Ed up for transportation how much would be use for supplies we can make adjustments to that as the year goes on if we get to the end of the year and it turns out we didn't need to use as much for supplies as we we have an extra $10,000 we can go back and utilize it for sort of backfilling some with that Transportation cost that we had we had taken on from the from the district okay so you can reassign it before theet we can still we don't we can reassign it yeah okay okay you brought up Transportation oh Transportation under the Chapter 70 so the chapter 71 yes you said that you're using some of the circuit breaker no Transportation uh circuit breaker you no no uh we receive we receive reimbursements for some of our uh for percentage of what we spend for our outof District transportation is reimbursed through circuit breaker okay oh right and so the money we get from the Ida Grant doesn't cover all of the bed Transportation Transportation no no is so we've never used it for this way we' we've only in the past used for salaries the number our sped Transportation projections for next year about 900,000 that's um it would have if we had just continued the way we have been doing it it would have gone in the budget as 900,000 and throughout the salary lines in the budget you would we wouldn't see uh increases in some cases because we would have continued to be spending salaries through that way that makes sense y so um so when it comes to this value here when we're we're talking about this we're not saying that it's going to take away and a budget line as it turns out the um Ida Grant if we project it out to be around 750 that we're going to use for tuitions then that's close to the 900 but that's just by chance those two things are two different trains and and you said circuit breaker will reimburse uh 75 C over that that minimum that Foundation amount correct yes and you said 75 cents on every dollar we spend but it doesn't matter if the money we spend do matter correct that doesn't matter y okay um I had whole bunch of question uh budget books y I know February 5th school committee gets theirs yes when will the Tom be able to get theirs the the I would imagine I don't I what has been the practice there you go I mean we'll make you know we're going to we're going to be stuffing binders at the same time we won't make this you know if we're making 20 we'll make them all 20 at the same time so they'll come out after you know the day after I'll bring them around in my car I I would make a comment we don't tend to get enough of them at the Town level so usually it's like the select board and a couple for the finance committees if we can get enough to compliment all the people maybe I'm going to ask you to Define enough yeah just to look over can we give you you can now and February 5th sure all right I don't know if I'm going to be able to do all of them on the day after but we'll see like is crazy question can we get them in PDF or some kind of other like digital form yeah I don't need paper yeah I'd much rather have that personally that's fine I have a lot of budget books sitting around yeah yeah yeah yeah we can do both yeah yeah okay we live in the modern age that that would be fantastic sure the other thing that we used to get way back in the day but we haven't got lately our updates so if is an update to the budget something could could we get those pages even if if you emailed them yeah that's what we would best that would be probably the best practic is that to the point of like updates would come out in PDF form yeah you know that would be great we to be honest I haven't got an update in years okay so another crazy idea there is a Google Drive that has control just go grab ad hoc and was a new version actually I believe last year there was Google dve nothing changed in it and it was a lot of it was incorrect but there was Google dve that's the first step in the right direction yeah yeah uh L all right I think I think I think I have faith that it'll go smoother this year cuz if I remember right the last few years we were told like well they're put together from all these various sources but with you trying to call all that together that's a lot and and and I can tell now that I'm in it I can tell that somewhere in the past it was used because the budget book the forms they look that's how it spits them out coin right so they but I think then they were just using the spreadsheets you know and just I totally see how that could happen too that makes a lot sense soone couldn't figure out how to do one thing and they're like oh and then it's like break that chain right and yeah and the last question and for me if I'm overstepping but is there any way you could give me a to and pool awesome I don't know why I don't know I'm not I don't have that I don't have I would imagine I could um let me get back to you perfect perfect just so I can be knowledgeable when we talk about it thank you so thanks bar okay all right I don't think anybody else has any public input so establish next meeting date um oh according to the calendar it would be where did we talk about it it's the next yellow one okay so somewhere around March 5th we already know Trevor will be traveling I'm and I apologize did you say that you'd be able to potentially virtually log in yeah okay at that as long as it was in the evening on yeah I'll be in mountain time okay so I'll be in Calgary so it's 6 o00 4:00 there I can make that work okay okay March good I'll try to do a better job of confirming that I'm going to be to this meeting I didn't confirm till yesterday my fault you were on brand yeah I just needed to uh we had talked last time about the emails that you get from all it just it's a and it's getting even it's getting worse okay so March 5th is the Wednesday that do we want to stick with the Wednesday March 5th for now and then obviously we can or if someone hasn't issued let us know before so put that in my C right now so Wednesdays tend to work better for myself okay the 6:00 start okay and I know one meeting we did the five that was a stretch yeah is push down by by the Bigg M us all right um so we'll put in March 5th 6 p.m. and then any other business still well okay than then I'll set a motion to adjourn so move so move second all in favor right