[Music] Wednesday morning. It is it's September 17th, 2025. This is the Lakeville Library Board of Trustees meeting being held at the library on Precinct Street.
Um with us, uh we'll let people introduce. I'm Patrick Marshall, chair of the trustees. I'm Ruth Gross, trustee. Jennifer Jones, library director. Nancy Lefay, trustee. And we have Lake Cam filming as well. I
will I guess I should have called the meeting to order at 9:01 a.m. I will call the meeting to order and uh we will wave the secretar's report for this month and catch up next month uh
financial report. So, we did get the one very big water bill. Um, so that is off again. However, I would like to report that I got a normal water bill
just this week for $7. So, I don't believe they have been putting on the sprinklers as much. Um, you can see the Is it just the um the automatics? Yeah, it might be the automatic or they might
have come to put it on for the new areas cuz I think that's where they were going to focus on anyway. They weren't going to do the back anyway. So, um but other than that, I think the budget is just on track. Um
nothing much to report. Uh, in terms of state aid, I just finished up and have for Patrick sign the financial report and I'll send that off today. Um, and then with Savas, I'm still waiting on, you know, trying to
get some information. And then, um, in terms of gifts, we had donations for a brick for Carol Magner from the staff and trustees. Um, so that we did that in June. She finished off at the end of
June. And then um in September, we had our Brotherhood of Shoe and Alli Craftsman give their usual $50. So I sent a letter off to thank them for that. That's all I have to report for gifts so far.
Nice. Um I'll go right back to you for director's reporting. Okay. So I noticed the standard times bill is now coming monthly. We used to get it and it would be a whole year. I don't know if this is because Guanet's changing the way they're doing things. I
also got a notice that the the paper was going from $65 a month to 75 a month. So, they're all going up like $10. And also on the recent statement was a $9 paper statement fee, which I am a little bit mad about. $9 is a lot for a paper
statement, but what does that mean? Oh, instead of an electronic electronic payment. They're all trying to move you to electronic payments. I've noticed this is a trend lately of having a paper statement fee. Well, but is that based on whether or not the town will do a electronic payment?
So, I don't know that they do electronic payments. They do have a PC card now with the new procurement policy. So, I could possibly get it put onto the PC card for a regular payment to avoid that $9 paper
statement fee. I'll have to do some more research with Erica the treasure. You don't have the standard times coming through your magazine jobber. No, I didn't know that was an option cuz we do through um
not EPCO. We have the other one. I have WTO. Yes, we have. Maybe I can check in to do a So, we have it through them. So, the invoices I just throw them away when they come in from standard times. Okay. So you're going to look at other options whether or not they do it electronically, whether or not it can go
through the magazine card or do it through Cox. Yeah. Because it's it's a little insane how much it's getting to be and 12. It's like it's a book or maybe book and a half. Yeah. Or material. It's going to eat into the line, you know, the periodicals.
Um summer reading racked up last month. We had um participation numbers for the tracking part of it slightly down. preschool age group finished at a really good rate, but completion rates were down for school age children and teens. Teresa is considering changing up the
summer reading tracking program for those age groups next year, sort of for more immediate gratification, like each week they might have a small prize. Um, attendance numbers at programs were good, storytime numbers were steady, and music time was popular. And the two
bubble dance parties were well attended even though we had to reschedule one. It was postponed from the July date. And she had a really good turnout for the family puzzle race. They had a good time with um eight families competing to win a thousand piece puzzle. And do we know who our winners were?
I don't know who is in her report. It might be in her report. She um she said it may become a summer staple. Should be close to the end of her report. Um, stuffed animal sleepover had fewer participants, but it allowed for the
teen volunteers who were helping out to be more creative in their photos. Um, and this summer we had an increase of 22 programs over last year and 803 more attendees. And part of that is also a change in how she kept statistics. Previously, she was just counting the
kids, but now she's counting everybody who's in the room, like caregivers included. Um, we did learn sadly that Bella, our therapy dog for Reed to a dog, had passed away very suddenly. Um, Alice had been in touch about continuing the
program with Remy, her other therapy dog, when she's ready, and we sent Alice a card to express our condolences. Um, fall has gotten underway. Summer reading books are slowly trickling back in and Teresa will be going through that collection to remove any books that
haven't been on the list in a while. And finally, Teresa is meeting with youth services librarians and sales today. Um there were previously meetings among youth services staff and we offered to host the first one of the new round which is this afternoon. She will
also um be sending out information to teen services librarian. They requested to have a meeting as well. So she kind of volunteered and got stuck with that job. Just been our focus too. Yeah. Um, for summer reading for adults,
we had nine participants complete the bingo game and I had bought a bunch of little chachki prizes, so everybody got a little something. Uh, anniversary events went really well. We had a good crowd for our cake celebration, and we shared leftover cake with the police and
fire station. The friends helped out with serving cake and ice cream. The reception was a little smaller, but it was nice to catch up with Jamie Tibbitz and Jamie Veros, the former directors. Team trivia had two players and they came to be a team but they decided to
play each other so the trophy went home to their house anyway. So uh Debbie Graham Leair enjoyed visiting with novelties last month and we're considering doing another author visit in that style. We have an offer from the Mass Center for the book for
some of the um Mass Book Awards winning authors. will do a tour and they will pay for the program. So, I thought that might be a good way to get an author in as well. Um, I'm starting a new non-fiction group on Monday, so I got to
finish the book. Um, so we're reading um a book about climate change this time. The heat will kill you first is actually the title, so it's a really great title. Really, really positive. Um, and then Novelties
Book Group meets uh early this this month. They meet on Tuesday next week, Monday, August 29th. Theresa is having a craft of Palooa to clean out her craft closet. On Monday, October 6, we have author Howard Fisherman, who is I'm talking
about the music of Connie Converse, who is an interesting figure in folk music. She kind of disappeared off the scene after having mild success. Um, so he's he wrote a book about that. And then on Thursday, October 9th, Christina Refford is doing the book page
pumpkin craft and that registration is full. I signed up for that and it should be a lot of fun. She It's going to be a lot of cutting though. Yes. You have to be ready to scissor. What What does book page? You take a book and they make it into a
Oh, what a sculpture. a paper sculpture with a a a an old book that's you know like a paper Christmas trees out of Yeah, it might do. On to buildings and grounds. The plumber fixed the leak inside the boiler room,
but he is still set to return for the outside leak when the parts are in. He will also look at the water heater in the staff bathroom to see if flushing it will solve the debris and brown coloring we have. Um, Burgess Press pest sprayed for two yellow jacket nests last week
and they're going to return for regular service and to check on the nest. I noticed there's there's still activity in the nest, so hopefully they'll be able to take care of that again. Um, Paul has fixed the gallery door. It was the weather stripping that was worn and needed replacing. So now it closes properly. You don't have to pull up on
it. Um, the swing arm on Lake Cam's office door broke off from the wall. So Paul is going to fix that when he has proper parts. I'm not sure how that happened, but it it's not in use or rarely in use, right? I Well, I don't I don't know how the
swing arm broke away completely from the door. So, but Jose said he'd take care of it. And um Paul, he was already in contact with Paul, so it's all set. Earth & Water sent the contract for closing the
waterfalls for the season at $400. So Andrew Suk um our town administrator had mentioned that he's going to be signing off on all con town contracts now or if there are at a certain threshold he'll be sending them to the select board to sign. So the contract has been signed
and we just have to indicate if we want an early or late fall closing. I'm leaning towards early because they said they're going to start in mid-occtober. So I'll just mention on the sheet sometime in October would be great. you know, when you start. And I think this year it'll be nice if we have them on
for the festival, right? I usually we do it after the festival. So, um hopefully we can get that all squared away. And I had to make an emergency purchase of a refrigerator. Um the staff room refrigerator is getting
replaced next week. I went to get an ice cream bar from the freezer in there and it was soft. So, I looked into it and it appears that that model was manufactured in 2005. So, yes, it would be over 20 years old.
So, I think it's time to say goodbye to the refrigerator in the staff room. And it it made me think about the the other one, too. We're going to have to think about that one. Unfortunately, because this one is a small size. It's like one of those and it's not apartment size, but it's
smaller. So, it's a special kind of a special order. So, I did go through like Consumer Reports to check to see what was a good rated model. And so, I went kind of with the middle of the road. It was a $71 refrigerator. Um, the GE,
which would have replaced what we have at GE, it was over $1,000. So, I thought no thank you to that. And so, Jen Juel at the DPW, um, they actually we used DPW's Home Depot account just to order it, get the delivery all set up. They're going to haul away the old one. So
everything's done and it's just under $800 for the whole So next Tuesday. Next Tuesday. So we'll have to have everything out and so a lot of ice cream eating between now. Yeah. Um ice cream sandwiches in there. And I
clicked it up to the higher so it would stay. It was on the middle. So see that probably gets opened daily multiple times where the one in the st uh library gallery room. That one did make some funny noises though. So,
are they the same brand? I think both are GE. Yes. And obviously for replacing that one, it seemed like it'd be closer to 500 or 600. It wasn't as expensive as smaller. Yeah. So, uh I just I already mentioned I
completed the financial report. Um, I got a thing from PLA that they're going to have the conference next year in Minneapolis. So, I'd like to think about attending that if possible. Um, and I signed up for the
Massachusetts Library System annual meeting on Wednesday, November 5th at Devon's Commons. It appears like it's an all day event. Will be. Yeah. Yeah. So, I I wanted to go check that out. I don't know if you want me to send you the info. So, if you wanted to sign up to go, Nancy, or or you still be
recovering? It's probably sooner than I'll be able to drive anyway. Okay. November 5th at Devon's comments. It's a Wednesday. I will say they're usually um You've been before, haven't you? Not I don't think to an annual meeting. I haven't. They're usually really good. The
speakers I can't make it this year, but the speakers are usually um Well, I think I'm going to go then. Okay. You want to go together? Good. Yeah, I'll see. Okay, I'll send you the sign up info. Okay. Well, send it to me too then and Okay. I'll see how soon you have to
give them an answer. And then town meeting is scheduled for Wednesday, November 12th. I don't know if everybody saw the change in date from December. It was supposed to be December Ice night and then they ended up changing it because moderator couldn't
make it. Um, friends met on September 8th. They discussed upcoming dates for events and fundraisers. Their next meeting is October 6th. And in the gallery currently is an exhibit, The Language of Light, featuring fine art photography by
Van Barber. The reception was held Saturday, September 6th. And the next exhibit in is Life and Colors featuring acrylic paintings by Elsie Goldstein. And we actually have Elsie coming to do a paint night program during her exhibition, too. So nice little
nice little showcase for her. Yeah. And that's it. All right. Uh policy list review gift policy. So this is just cleaned up from the last time you had seen it. I added in
within the policy statement to say gifts and donations help enrich. And then under the guidelines for donated materials, you wanted to add once donated items become property of the Lakeville Public Library and no conditions may be imposed by the donor
relating to any gift. Is there any other changes you would like to see in the policy? No, I think it's good. Is chair going to entertain a motion? I was just looking really quick on it.
Yes. I'll entertain a motion for approval of the gifts donations. So moved. Second. Um, the only question I had, and this is just more of a really a question because it's is in the monetary guidelines when I was
looking at this and I'm trying to see does do monetary donations have to have approval of the board or no? I mean, I think we've always allowed the director to if there was a concern, she would bring it to us. But otherwise,
I just wasn't sure if there was if it was um something questionable. But so far, I don't think we I don't think we've ever acted. I guess I'm thinking more like we've approved the big like the big donations that come in. I'm not talking the
memorial the small memorial gifts that that people donate into finance. Yeah, we just accept automatically cuz usually there's somebody who's been a very active patron or somebody who has really cared about the library or a memorial.
Yeah. No, it just we're set up different than I've dealt with before, so I wasn't sure. I know we've approved like the we accepted large larger donations, so I didn't know if that had to be sometimes we actually attached usage to that money or
Okay. or something like that. Yeah. I mean, most of the stuff I've been getting like the Brotherhood always leaves a $50 check off. That would be They're just, you know, under $500 type thing. So, there doesn't have to be something
in here with that, you don't think? Or again, any donation over $500 or $1,000? Probably a,000 $999 which could be approved by the board of
trustees. So we could add it um maybe after the first sentence. Yeah, it should be right after services. And again, I I just bring that up only because it's I mean we're set up different than I've So would it be the motion be any
donation over $999? It's just if it was a thousand or more, you'd want to um the board would or you could say under 1,000 under a thousand will be accepted.
Larger donations the board of trustees would need to vote on acceptance. Yeah, that sounds I so move. Okay. Um second second first second. All right. Any other discussion?
Um, do you want me to Any donation under $1,000 will be accepted by the director. Okay. Semicolon. Larger donations will be approved by the trustees. Accepted by the board of trustees.
Okay. I'll get the actual writing of that for the minutes. All right. Yeah, that sounds I'm just thinking because we do approve or we have approved the larger and I mean the memorial for Neil Bourne
is only 800 but I still wanted because it requires and usually the total of the amount if it's from numerous people is probably under 500 or something like that. Well, but I think like the because as you're saying, Jen, the um that required something actually put on the building
and right changed. Do you want to change it to 500? Why don't you or my suggestion would be um any donate you had it word any donation over a thousand
will be approved by the trustees. Yes. Under a thousand may be approved may require approval. Okay. So, any donation under $1,000 will be accepted by the director and may
require approval by the trustees. Yeah, because again, if you have something that wants to donate, larger donations will be accepted by the board of library trustees. I think that that works cuz then if
there's any stipulations, then you shouldn't If somebody wants to put a stipulation on the like a $500 donation, then that it's a little harder than just Yeah, I think if somebody is just like here's
$500 just because it I'll just say thank you and I'll write them a nice little alert and I'll let you know because I do report all the gifts. But but yeah, if you want like a special like I have them hold off on the check until I talk to you, I can
definitely Well, that makes Yeah. And that makes sense cuz like you said, the Dr. Borenstein was an actual they want something with the building or you know, somebody wants I I'll donate this, but I want you to do then that becomes a little more
recognition. In relation to this, I was thinking it might be nice to make a brochure because we don't have anything about, you know, you mentioned the shelving for $1,000, right? If we could sort of mention what people can do.
We have a little from the um capital campaign that talked about that. So, we could find that in the file cabinet or something. You could look and see what we did initially. But that is over 20 years old. Yeah. So somebody wants
somebody wants to leave a legacy or something, you can give them that. The legacies are nice. Yeah. All right. Well, you know, I'm setting my sights high and everything. So, uh, do you want me to bring this back? I think No, I think
Okay. With the addition, we we voted to accept it, right? We haven't voted yet, but we're voting to accept it. Okay. So, I have a first, I have a second. Any further discussion? Hearing none. All in favor? I I. All opposed. Extensions. All right.
[Applause] Uh, gallery policy. So, um, shall I speak to this? Yeah. Yeah. Okay. Ruth will speak to this one. We have not updated our policy, which is on the website, in many years. I have
not been kind enough to give you the one with all the yellow that shows what changes I made. But um basically we we did a lot of bullet points because people read bullet points, people don't read pros. Um
and um I think this includes everything that we feel is pertinent um for people to know before they apply for a show. No, I think the whole thing about
exhibit acceptance is worded very well. Thank you. Probably Betsy did it, but thank you. She's not here. So, there are, you know, some of these thing the things that we do not we we respectfully request people
not put in their exhibit are things that you could put into a private exhibit or at a gallery or anything like that. But because we have the multigenerational thing, we have to be more sensitive. And also there's the idea of of safety too, right? And we've never had um an issue
with somebody applying, say, with his collection of nudes or or whatever. But we do from time to time, especially with our high school exhibit, have a lot of the um things that they might see in graphic novels or whatever.
And there are, you know, space shooter things involved. And we just, you know, if it's a weapon, whether it's going to annihilate somebody or or shoot them, we're not interested in having it on the walls.
Gets a little scary. Now, this is really nice when I look at it. I like bottom two uh page two artists at last thing about um the 10% of any sale made through exposure to the great pawns gallery.
Yeah. And there's no way for us to um No, we don't enforce to enforce anything. But our artists are more likely to be more generous than less, you know, if they don't sell anything, sometimes they
um send us $50 anyway. And they want to keep us going. Oh, it's really good. I almost think that the last thing under sale should be bolded. Is it bolded already? Like no item from a personal
collection may be listed for sale in any or removed during the exhibit. That that was the issue we had before with people deciding that it was not convenient for them to wait. Well, we have that all the time. That's a especially with group shows, but it's
a constant thing that we have people, you know, oh, I can sell this if the person can take it before Christmas. Well, take a picture of it, tell them to wrap it up. Um, it's a great idea. Yeah. You know, I mean, it's just
then the anticipation builds until the real thing comes. Yeah. So we um or if let's say in October of next year, one of the artists is also showing in the uh arts and music festival and she understands
that if somebody wants to buy something that's in the gallery, they can't take it home that day. They need to go out and find something else at her her table. So but these things have to be said to them each time. We have to anticipate it because
it's never quite right. It's really really well done. Thank you. Thought out. I did see I like the safely mounted on the walls, too. What? Safe. Safely mounted on the walls.
Safely mounted on the walls. Yeah. Well, now that we have the locking system, it makes it even easier. Well, it is. And we don't use the top locks as much as we should should. We tell the artist and they're welcome
to them, but they're a real hassle. So, you know, locking them against the on the bottom tends to make them pretty secure. All right. Uh so we'll
keep reviewing it and take a vote on this for next month. Okay. Uh old business lake cam agreement updating and adding maintenance responsibilities. So I didn't include the lake cam agreement but I do have a list of things
that we might want to think about because the agreement was from many years ago and has not been updated. Um, and in light of the door thing happening, you know, I sent Paul a work
request, not knowing that Jose had already, right, we need to have they need to notify you. So, I think there needs to be some sort of list of things or a sort of
this is just for responsible office. Yeah, this is the office. Like who who's responsible for the physical structure? Who's responsible for damage? Who's responsible for maintenance? So, I just listed out things like wall repair and painting, piping, HVAC and sprinkler, wiring, windows and doors. I feel like that's
all under us because it's facility related unless they damage it, then it's on them. So, but painting, I mean, when they built their office, they painted it, they put in the floor, right? Cuz it was
they use it, they ding it up, you know, whatever. Should we be responsible? Well, I mean, I think it's good to spell that out because it's not in the current agreement at all. Nothing about maintenances. It just says they're going to construct it. They should have access
to the kitchen in certain places. Um, talks about a lot of other things, but not the actual upkeep. Right. Right. Well, did our custodian clean it? No. I think I don't think
I think we um they used to leave the trash out. Yeah, if I recall that's they were able to leave their trash out and he would clean that up. But other than that or empty it and that's all. I just don't know if we want to revisit the agreement to rewrite some things or
just additions. Yeah, I know. And it was through the board of the select board, too. So, well, we should probably at least look at it if it's that old. Yeah. Yes. And even if nothing needs to be changed in it, but still take a look at it.
And maybe this is just an addendum. Sure. To it that's voted in. And um yeah, so the other thing was just upkeep, you know, cleaning the also the kitchen area cuz I know I think that
had been an issue at one point, making sure that their stuff was out of the fridge if it was old food. Yeah. At one point, um, they had employees here like 40 hours a week and they, um, did use the refrigerator and
the sink a lot. And at at one point I made a schedule of each month with the Lake Cam Children's Department um, gallery, but we never stuck to it. So
yeah, we just kind of I just think I can make cleaning supplies available as long as they're willing to clean up after whatever they do. I think I think that's sufficient to clean up after this is if they're coming back. Oh, if if there's a return.
Yeah, which I think there will be, but I don't know. I don't think they know when. I mean, it's good to have this whether they do or not in case some other time they do. Well, let's take a look at the contract and I would say just kind
So, this would be on the October agenda. Yeah, I'll bring in the contract. Let's see what your thoughts are, Jen, on it. And yeah. All right. [Applause] Uh, future staff meetings. So, I'd like
to request the similar structure that we've been doing, which is closing at 4 and running the meeting for 4:15 until 6:00 p.m. on Wednesdays. And I've picked three dates that I know so far no staff have taken off. So, I I've let the staff
know. They've kind of put them on their calendar as a tentative. So, November 19th, February 11th, and June 10th. And what we'll do is go over any updates from sales or the town. We'll go over any concerns that people may have
regarding um patron issues or building issues or anything that's come up. And then summer, of course, is the June meeting will focus mostly on the summer reading prep. So, I'd like to ask that we be able to do that with your blessing.
I make a motion that uh we accept these three dates. All right. February 11 um November 19th, February 11th, and June 10th. Yes. Yes. Is there a second? I'm I think I'm the second.
All right. Any further discussion? What time would we normally close on those days? 6 p.m. 6. Okay. That's what I thought. Oh, it says over there. Okay. Um, I have a first second. Any further discussion? Hearing none. All in favor?
All opposed? Extension. All right. Okay. Did everybody get to read the team? I did. Extensive. Yeah. Very well done. She was very thorough in getting
everything done. Um, so one of the things that came up with the teens was that they do not feel like the room suits their needs. Yeah. And that's very sad. And
it's 20 years old. Well, it's and so in 20 years teens preference and colors and stuff have changed. Yeah. But but I understand the fact that it looks like it's half a storage room. It's got
tables with books where there used to be tables with computers. Um it it looks like it's set up for people who are not quite as
honored in this building and we need to change that. We need So, she's proposed um adding some furniture. Painting is a big thing. There are two actually I think there are still three swatches on the wall of the
paint colors that are under consideration. She's going to ask the teens to vote on the paint color. So, they have asked for a blue um which she's got some nice colors. I think that would go well with the the the rest of
the library. Um then in terms of furnishings, the idea is maybe to add some cafe tables like um sort of the high top tables and chairs. There was a mention of maybe being able
to fit booth style seating in there, like a one table with two booth style seats. Um, they had also requested maybe some soft seating like the rockers that she she put in her appendix or bean bag
type seating, but a sturdy bean bag. Um, they requested doing maybe some gaming, which we could wield this television in and have a gaming system. So, and maybe some displays, but I think what what would be good is to think about how much shelving we can add in
that room where the computers used to be. We could remove the lights, add some shelving under that that matches the other side, which is the audio books. Get rid of the huge thing in the middle of the room. Get rid of the huge thing in the middle
of the room. Um, it's if it's possible, maybe in those two inset areas, put shelving in both of those. That was a fire code thing that we had to check. Um, I think that they said we couldn't close it off, but it could be shelter. Oh, it couldn't have a door. couldn't
have a door, but it can I think open it two also. So, we're working with Demco um to get sort of a plan because they do offer some design services. If you spend a certain amount with them, 10,000 and he
said it doesn't have to meet the 10,000. they can help with a little bit of the design, but um I've worked with them before in doing the teen room in Plymouth and they had a whole layout. They could look at the square footage and kind of tell you what you could fit in there. So, right now, a
representative from Demco, Manny, um he's looking at things to see what we can do based on our based on our wants and he'll come back with a quote for prices. One of the things under tables and seating, the second paragraph
in this we're storing um some materials, not unusable tables. Can we get rid of those through surplus because the historical commission's voting on tonight to get rid of some tables from Yeah, if I send a list to Colleen for
the select board, they can vote on it. Um, I did that with the stuff we just Paul's actually going to take the metal shelving to the transfer station to recycle it. So, I just have to have a list of what we're trying to get out. Like the old
projector, I have to put on the list because that's now surplus. Um, so yeah, I can definitely make a list of things that are They're not usable. Are they broken? Um, or just not conveniently used? They're not convenient,
okay, to use. So they might be able to be used by someone else. That's why it can be ser. So I know before Tracy left, she told me talk to all the department heads, see if anybody else can use them first and then they can be listed as surplus.
Yeah. The commission is going to do the same thing with the five tables we bought after the 150th anniversary. They're just too heavy. Yeah. But that, you know, the DPW has used them for the rabies thing that they have and and I think fire department has used them at some point in time. So
there may be somebody else who will want them. She's talking about the tables that are currently under the lights because we have moved we moved everything that was temporarily stored in there out. So right now there's no storage in there.
Oh. Of tables and chairs. It's all back into the chair closet. Yeah. We rearranged the chair closet. So check this. So do we need support for motion to So I don't have any figure list. So do
you want me to come back with a figure once we get stuff from Manny or do you want to just support the whole idea first? Yes. I think one of the I think we should support the whole idea because there are a lot of different aspects to this either or type of thing and we
support the pro then we need just like a list of what's going to what's going to leave and what's going to what's going to do is the replacement and even the color that they're going to paint we're going to have the walls painted. So an actual plan.
Yeah. A bucket checklist of what what they want to do. Yeah. I'm not sure if it'll be ready for the October one. I'm hoping Manny can get it ready, but it could be once, you know, then we could get the design element through the other company and everything.
It would be nice. Maybe by this win early this winter would be done, you know, like maybe December. Definitely a good starter. Okay, sounds great. Um, I moved that the
I was going to say we're just Was there a thought as far as where we're going to fund this renovation out of? I think the remaining chase money was brought up. Chase money. Okay. And I'm not sure what the status is of the service if that is potentially
usable to that. No, I think that's this is more um site stuff, but usually the Savis money used more for programming. Okay. Stem stuff and things like that. And then the only other thing I would although I didn't see it in here, but I
know that tastes change pretty quickly with um yes, young adult. So, I would still caution in the design to just make sure that we have something that will last probably a little longer than the
taste. Well, maybe not quite that long, but you know. Oh, yeah. something that two years from now isn't really going to show that it's out of date with I think the blues that she's picked is they're pretty like Yeah. in the blue gray colors. Yeah. So, they're not going to
jarring necessarily go out of fashion or be I agree. Cuz the red I just can't stand. Yeah. My mother painted my bedroom one year. I called it blood red. The most horrid color.
Yes, this allow the acid green and stuff like that was reminiscent of the 70s and 80s. So I move that we direct the director to continue pursuing updating of the teen room formerly known as the young adult
room. Yes. Second. I have a first excuse me I have a first and a second. Is there any further discussion hearing? None. All in favor? I.
All opposed. Abstensions. All right. Capital planning. All right. This is um something that the town sent over. Um so they're working on the capital plan. They've moved up the timeline so that
now capital project requests and five-year plans are due Friday, October 3rd to the town administrator and finance director. Then they will be discussing them and meeting with all the department heads. Um and then it will go to vote. Uh I think it will go to the
select board and they'll finalize the capital plan. Um so I think they're really trying to get a handle on what all the buildings need. So I did make sort of a list of things to think about and I was going to talk to Paul about a
lot of these. Um, so things I'd like to add to our capital plan. Um, we need to really think about the boiler. Um,
and I think that should come first as a priority because we were told by Standish that it's basically being propped up and it's going to need replacement. So, they've actually given us a quote. Um, I believe it is on for
FY or was on for FY27. So, I just want to make sure that stays on and that Paul um knows that that's a priority. Um, some of the other things that we need to think about are the um condensers for
the HVAC. Um, both of them had issues this season and they were I I want to say Mike, one of the technicians, said he maggyvered it. So, I was a little concerned that maybe we need to think about looking at the
condensers as well. Weren't we looking at the HVAC in general? Um, we looked at the controls. We got a just for the controls, we got a quote for like 30 something,000, but nobody's looked at the condensers. Okay.
So, that's a thing that needs to be looked at. Um, then some perennial things that always come up like carpeting, lighting, painting. Um, I don't know if we need to get the windows assessed at some point and look
at the windows and the shape that they're in. So, maybe that's another thing that can go on the plan. Um eventually the the Bessum doors out here, the sliding doors are going to need a new motor. Um but they have said
that just, you know, wait until that dies. So I don't know if um Oh, that's pretty much what he said all of the trucks have the motors. Just it's going to fail. Just when it fails, just
call us up. So, that was pretty much what I was told by the technician. I'm like, "Oh, why don't you get me a quote to replace it now?" No, no, just wait. It's like battery on the car. We'd like an estimate of what the cost would be when that happens. And we realize that if it's 3 years after the
quote that it would be more, but I mean, just to get us an idea what the quote is. I'm like, "Can I get a quote?" No. Oh, I would wait. I just wait. Just trustees want to know what it would cost today if we had to do it. And that way we know that if we didn't do it today it the price would be different or
something like that. We're not locking them in. We usually do testing so I'll nudge them. Ballpark figure. There was mentioned that the fire fire control panel which the components that were faulty were replaced but the motherboard has not been replaced.
When they came back last time the batteries had drained down more than they had expected for a year. So, that was a potential like if the batteries continue to drain like that, it could be the motherboard. So, we might have to replace the motherboard. So, I can get
them to give us a quote for that, too. Um, it's like a Friday when we're not nobody's around. And then there's and that I think is more facilities related stuff. And then in terms of our stuff, like the teen
room renovation, looking at maybe a potential children's room renovation. Um, server equipment I don't think has been swapped out very regularly, like the stuff that we have. Um, the sales
stuff gets swapped out pretty regularly. They have projects, but I don't think that our main components have been swapped out. So, I'd like to get a quote at some point for dealing with the server room and then
the waterfalls. Um, I know one was rebuilt, but the other one wasn't. But again, these are things that can be on a future plan. They don't necessarily need to be on the 5year plan. And obviously, if I was going to pick one
that was important would be the irrigation system. Casey um what did you say the irrigation system irrigation oh yeah so I don't think that would necessarily fall under I don't know if it would fall under Paul I mean it is facilities but
Phil yeah site so what I'll do is you know if you have some things you want me to really focus on I'll go to Paul and we'll talk about how we want to get that on the 5-year plan
and the roof is scheduled for this the roof is already scheduled. I think they've already put that out for bid or will be soon. Okay. So, I think anything to do with the heating system we need to deal with before we especially since this is
September. But, I mean, it needs to be taken care of so we're not closing the building because we have no heat. And then some of the other things like lighting and painting and the windows would be
stuff, but I do think the sliding doors need to be high on that list because it's entry and exit, you know. Yeah, I'm not sure if it'll meet the threshold. I don't think it will to replace the motor. So, that might
just be we take care of that. I think that's why they're telling you what they're telling you cuz I'm trying to think. big. It's not a big money, but just so we know because we do have a maintenance budget which could come out of, but we don't want it to. I don't think it's gonna end up being
capital if we decided to replace the whole door. Yeah. Some of the things that we need to consider is that even though these were energy efficient, but they were energy efficient for 20 years ago. So, is are we going to have a saving in terms of heat and air conditioning if
the doors are replaced or the windows are replaced? or we going to do it slowly um you know over periods but I mean that's why I keep thinking about these things like how future do you want to go with some of these things? Well, I would agree with you, Nancy, as far as
for me the boiler, the HVAC, cuz I would I thought we had talked about the full HVAC system being 20 years old now. You're Yeah. nearing end of life. So, well, it's also the we finally got the controls, so they pretty much work, but there are a lot of things that are
quirky about the way the thing was installed and that we've replaced over time. But I just have this ominous sensation that one day it's going to one day it's going to be a major problem
and and part of it's because of the way it was put to put in by the company. A lot of the control boxes are failing now. Yeah. So I mean some of that's the it's electronic 20 years of electric you know what they what we installed is not anywhere near what they would install
today. I mean just it's been so many advances, right? So, but I mean, yeah, heating heating and AC would be my but just that just to have them tell us that we need this for in the back of our minds about the
sliding doors. We just want to guess what it would cost for the motor so that we know whether or not we can take it out of our regular maintenance budget or whether or not we have to go to capital for it, right? Or if Paul has to go to capital for it, you know, I mean, whichever way it goes.
But also the fire control panels, that's, you know, public safety right there in the building. I And again, I don't know if that because I think the whole fire panel replacement itself was like 9,000. I don't know if it's going to happen, but still it's a big chunk out of our
Yeah. Well, that's that's this winter when they'll look again at the if the battery had drained down, right? Or late or early spring, I think. Uh did they come I think it came in February. Yeah. Right. So
because our building and grounds is uh is 4,000. Yeah. We don't have a whole some of it would have to go under Paul's budget. Okay. So I mean we just have to have that and we're being prudent because we always are. So and
they should be cooperative with All right. So, I'll definitely talk to Paul about those two particular things and then see where he thinks about for some of the other like windows, paintings, carpeting, and stuff like that.
Let me just ask if if we put in a well or if we do something about our water system, is that within capital? Is that that was approved under ARPA projects? Okay. I don't know what the status of it is
or if the money is still there. I'd really like to know whether this is a priority for anybody, but it would seem that the amount of money we spent on water over 900,000 how many months sent over.
I mean, it's it's been quite obvious with our reports that this is not something that we should sustain. Yeah, but without support from the town, what do we do?
Do you have to come? Was it Was it a capital or wasn't it a capital? Is there a board meeting today? Yeah, but this is Okay, [Music] so I don't I haven't heard anything about her. Okay, maybe we should ask again.
Yeah, I was Yeah, sorry. Actually, we're going to be we're not going to be doing your occasion, so it makes sense. It makes sense to put the well in before we update the system. Yeah, the system needs to be looked at because it's not functioning the way it should.
Well, I thought they were as of last some of the heads on there's a problem with No, I meant with the well. I thought that that was going through. It was supposed to Well, it was talked about months ago and the remember us talking about it last month. Yeah. And then I haven't
heard anything about where they're going to locate it, when they're going to start the project, anything like that. And we do have the DBW taking out more plantings in the back. So I would assume it would be in the back somewhere cuz our septic is in the front.
I haven't heard anything. I don't know if they have the scope out yet. Nobody's been out with stakes and red plastic or anything. Orange plastic. Nope. We're going to be out there with the hose, aren't we? Just Yes, we're going to bring
yesterday gallon jugs from home. All right, so capital planning. So those would be Ruth, unless you had some other things to wonder about that reimbursement for Jennifer Jones. So, I
had the cost from the lunchon for the um visit with Moren Amiot the sales tour. I wanted to see if you'd approve it. Taking that out of um gift supplies
for reimbursement. It was 392.49. I think that was a nice day for us to have people seemed happy. They didn't want to leave. We were trying to clean up. Yeah, it was true. But um it it was nice to have other
libraries in here. Yeah, I know we have from time to time, but it was a little more personal than a big sales meeting. Yeah, and it was a little more special with the visit from MDLC. And they they all seem happy to be here, which is nice. Um, I move that we
reimburse the director for $39,249 for the um lunch and event that we had here for the ML. Okay. I said from And the money's coming from gift supplies.
Gift supplies. Yeah. That seems the easiest place to take it. I second it. Still seconding. Still seconded. Any further discussion? None. All in favor? I.
All opposed extensions. All right. So, related to reimbursements, I just want to let you know that the town has now a PC card. I don't know if I mentioned that previously, a procurement card. So, they have a credit card that can be used for expenses. So they're
encouraging us now to instead of putting it on our own credit card to use the town credit card. So we probably will not have as many reimbursements going forward. All right.
Uh Dr. Borenstein memorial. Okay. So we have the items in and I know Nancy had worked on the plaque. Um, and Doris has been asking what the status of the project is, and we were talking about it in the children's room the
other day, and where we had originally envisioned it being on the right hand side of the room as you walk in underneath the windows. Um, you have the catalog computer and then you have an open space on the wall. We were going to put it on that open space on the wall
right behind the public computers. In thinking about it though, if we ever decide to do a future renovation of the children's room, Teresa and I have been throwing ideas back and forth of how would you accommodate, you know, she's at the point where there's no more space
for books. She has reached her shelving capacity pretty much. 20 years they said we would. Yep. And so in thinking about where could we add more shelving or where could we change things up, the thought was maybe making
that whole right side be a middlegrade area. So getting some high top tables for that side and changing that around future. Um, but would we be serving our purpose if we put a children's thing like a preschool children's thing over
there instead of where it would get used on the other side with the picture books? So, my thought was if we could do a little bit of renovation in the children's room by moving some shelving um, and putting it. So currently the
parenting section has some high shelves and then their picture book shelving starts low on that wall. If we move the picture book shelving to the wall where the parenting is, we take the parenting shelves down and on that wall put the sensory toys. The parenting collection
could go on some mobile carts which I have included the cost to from Demco to get some mobile bookshelves. She would need three um mobile carts to fit the parenting books.
Um this way if we decide to do some further renovations in the children's room and we don't necessarily need the mobile carts anymore, those mobile carts could be repurposed in other areas. Okay.
Um denim blue. Um denim blue. There's different colors. I can show you all the colors if you'd like to see them, but I was thinking blue might be a good way to sort of match some like especially if they go maybe they go get purposed in
the YA room for something or the teen room, sorry, the teen room for something and then you know it sort of matches the color of the wall. There's there were green. There's just plain gray too. We could certainly get the gray to match the shelving.
Don't want blood red. No, no this time. Although I like fun colors, so I would go with lime. Green, purple. I would do it, but I don't think they had purple for shipping. Doing all of this outrageous would be
under Would that be under facilities or So, we'd ask Paul to help us out with I mean, I'm fairly handy at removing some things, so I could definitely probably remove some shelving. But I could ask Paul to just give us a
hand with changing that. And the money for the carts will come from state aid or gifts. Yeah, they come from where? State aid or gifts. Either one could I think be purposed for that. You feel like state aid for a project.
The we have sufficient funds for the carts. Yeah. And if we needed to have labor or anything like that, labor. I mean, if if we needed to, it could come out of the buildings and ground.
All right. So then, where is Demco? Demco. Yeah, their headquarters. Uh, they're a national I think they're in Ohio, though, aren't they? I just think this price it's been a while since I've ordered from shipping is outrageous years since we
ordered anything from I mean I can shop around for I'm not saying that I'm just telling me about the shipping do we need a vote or um yeah I think yeah I think we should yeah we're doing something major here okay so I will take a motion
I move that we follow the directions from the memorandum of September 17th from the director to um relocate the proposed location of the Bernstein Memorial
and do any work or reloing of shelving that needs necessary. So that leaves it big enough. So is there a second? Second. Any further discussion? All in favor? I.
All opposed extension. All right. Okay, next meeting date. No, I have something else I'd like to bring up um under the um
subject to change whatever. Anyway, I don't know if you guys are aware, but on September 2nd, there was a town meeting at the um at the police station, and it became
apparent that there were going to be so many people there, it was insufficient for It was a select board meeting, right? Yes, correct. Select board. Sorry. Um and they called here. Jennifer was off that day. Teresa handled the situation.
Quickly got the room ready. We were able to um handle the crowd. They were here until 10:00 that night. Teresa stayed in order to secure the building.
I think that's really kind of above and beyond. Uh, and I've I've written a letter thanking her for it that I would like to have go into her file. Now, this may be not above and beyond. So, if you guys don't agree,
fine. This is sort of like a emergency situation because it was an emergency situation to do with the water. It was the water at Lear Hills and she had to set up the room with minutes notice
and um she was helped by Cindy and Christina as well. Yeah. But uh unfortunately they were not aware that she was here I think when they left and didn't even let her know they were
leaving. which they have they have noticed and mentioned. Yeah, they have mentioned that. Yes, I um fine by me. Nancy, what do you think? I I think Yeah.
Okay. Teresa Teresa has come to the point where she is very capable of she understands all of the influential things that happen within the community and how the library is here to rescue people every once in a while. This was definitely a rescue.
Yeah, it was. So is there as a side note is there some sort of set I'm not talking a community meeting or anything but as far as a governing select board meeting or something is there some sort of a
do we have something in place that if a meeting is meeting here that goes after hours like I've had some towns where technically the chair of we'll say the select board is the one responsible for locking up the building at that point. If it goes after hours, but they are
considered a town employee or um if it goes after hours and they're not going into executive session, Lake Cam closes. But if they're going into executive session, Lake Cam leaves and then it's a
com. So you have to know what their agendas is prior to have to we have to look at their agenda. So, um, the ones that have gone into executive session, I believe prior to Andrew,
like Bob Nunes didn't really have a key to the building, but Ari did have a key to the building and he would lock up. And I know Christina Kutzeras when she did the fire station building committee would lock up after so they knew how to lock up that side of the building. I think that would be something to look
into as far as what would be because it's it certainly isn't going to be a unique occurrence. I mean, the building is available for and I'm not talking community groups or afterour groups, but the board of the select board town government. Yeah. I mean, if they're
meeting here and their meetings can't necessarily end at 8:00 just because we've closed. Um, that there should be, but the staff shouldn't be responsible for doing that. Well, should we have a code available or
a temporary code for them to set the alarm system? So, Andrew has a key and a code. Okay. I've given it to him. I just so it could be the town administrator then the town administrator can't so ZBA meets here and they're they have access
they have access and usually so if they go into executive session I might stay um Teresa has stayed too so but I think we should look at what would be the because I mean it's
obvious not something that's again unique and right and you shouldn't be responsible to stay here for zoning board of appeals. Um there should be you know some sort of a however we want to set it up right type of thing but I think we should look
at that and see what should be under policy for even if it's like unexpected meetings or a policy for meetings where they have to be with town government. Yeah, we can revisit the meeting room policy. Yeah, I think it would be good. I know like I
mean I've had different in my towns they've they've all been different. So I mean I don't have one but I know like in one town the um the the say that I'll use the select board was
an example as far as they were considered town employees. So the chair of that board was responsible for making sure the building was locked up and closed or the ZBA chair would be responsible for doing it.
And the town administrator is always present for their meetings anyways. Not necessarily. Not necessarily. Oh, okay. So then we can't just have he No, I mean you'd have to learn I mean another town. has to be within the that actual
I mean another town the the custodian which I know is not the case here but the custodian of the building was here so I mean they they were the ones or something I mean but there should be something that we should look at that I think cuz I don't think it's fair to the staff to
stay till 10:00 was unexpected too so I'm sure the reason she stayed was in other instances she stayed because she was in charge of the building and she felt that respons responsibility. I mean, she did great and this isn't a I
just think that even in that circumstance, she shouldn't, right? I don't I don't think it's should be required, you know, it's it's something that if they have a code and a key, they should be able to,
but most of the time they don't go into executive session. So, late cam, right? and it would be posted in their agenda prior to the you know so you we'd be aware or they'd be aware. So do we vote uh to send the letter uh to Teresa?
I don't think so. I move that we send the letter of appreciation to Teresa for her response to the September 2nd like board and expected meeting at the library.
Second. All right. first and a second. Any further discussion? All in favor? I. All opposed. And uh extensions. It passes.
Um I had one thing I didn't know. Just trying to get ahead of things. Are are the snow people coming back? Oh, so December. I know we can't vote cuz it wasn't on, but um I figured this way at least.
She has booked a meeting here in the local history room at the end of the month for planning, so we might know more after that. I think it's the same day as the garden club's thing. Um so hopefully we'll know more. I heard that I just didn't know if we
needed to vote for approval for the yard again. We probably would have to, but I don't know the plans yet. Yeah. Um, I've offered again to like be a place where they can bring the snowmen for people to pick up.
Like people can pick them up here. Like we can have times and dates and things for pick up and drop off just because I think um what they're doing is really nice for the community. So yeah. Um, but I haven't heard specific plans about
where they want. I think they want to put the snow people in the same places as last year. So, I guess we would probably want to do a vote. Do you want to do that in October? Well, you know, I just figured last year we were kind of
Yeah, I don't know if we have to vote every year. It's like we don't vote every year that the Lake Arts and Music Festival can move our white benches around once we decided it's part of the thing. It just becomes part of the thing. It would be if they did something dramatically different um needed access
to other buildings or something like that. Then it would be other people that would be voting. But just that's more like anformational thing. So we need to be kept a breast of that. Yeah. All right. All right. Next meeting date. If we
stick to our 4th, that would be the 22nd of October. I think that's a sales meeting. Wouldn't they be the 15th? The 3rd Wednesday of the month. 15th is third one.
I don't have I don't have their dates on the calendar yet, but I'm assuming sales is usually the third. I think it's on the I wrote it down on the 22nd.
Well, there's the 29th. That's Let me go check. Let me grab my We've been meeting the fourth Wednesday. Yeah. Yeah. The 29th would give me an extra week.
Maybe I could be here. You are going to be here. I I I don't know. But do you know what the town's how they feel about virtual attendance on meetings at this point? How they feel about what? I'm sorry.
Like Zoom Zoom attendance. I don't know what they voted on that. I know it's continued statewide, but yeah, here it is. Wednesday, October 22nd. Membership in Lawler. What's on the 22nd me? That's different. Member sales membership meeting at the
Waller branch. So, how's the 29th then? Fine. Maybe give you an extra week. That gives you more time to recuperate. Yeah. Lakeville Library Board of Trustees will be meeting at 9:00 a.m. on October 29th. 29th. All right.
Uh Jennifer, do you know what the how the town feels about Zoom attendance for meetings? Is that allowed at this point? I believe it's still Oh, the historical commission's doing been doing callins like when we needed a quorum. Yeah. Yeah. Yeah. I think it was I think the state
extended that. The state did. Yeah. State did. I don't know what the Well, I'll be here one way or the other. All right. All right. So, meeting on the 29th. Otherwise, if there's nothing else, I will take a motion to adjourn at 10:15. So moved.
Is there a second? Second. All in favor? I. We out. Thank you very much for filming us.