[Music] Welcome everybody. This is the Lakeville Library Board of Trustees meeting on Wednesday, October 29th, 2025. We are currently at the library itself. And I will let everyone introduce themselves.
Uh I am Patrick Marshall, chair of the trustees. I'm Ruth Gross, trustee. Jennifer Jones, library director. Nancy Lefave, trustee. >> And we have Lake Camp recorder. Uh, all right. And we open the meeting
at exactly 9:00. Uh, call to order. We did. So, we will go with the secretar's report. >> July 23rd. the So, we have the September 17th, 2025
minutes. >> Um, the July 23rd one to find. That's right. >> I spelling errors. >> You found a typing error. >> Typing error. Um, >> with the 23rd.
>> On the 23rd. Yes. Um, under building and grounds, manufactured is misspelled. The fourth line down and uh, farther down the page, reimbursement
to Jennifer Jones, air conditioner is two words. Okay. What was the first one again? >> Manufactured right here. Oh, yeah. an extra letter in there might be where maybe it was manufactured in England. Um
and on September 17th under the director's report uh sadness has >> librarians. >> What? >> Librarians. >> No. Uh the word sadness. >> Oh, I hear it. Yeah. Two.
>> Yeah. Well, I misspelled librarians, too. I left an R. >> Where's that? >> That's right. The next the same line only to the left. [Music] July 23rd. I think Jennifer Jules's last
name has two L's. >> Two L's on Jew. >> Yeah, I think so. And it must be misspelled in other places. under. No, I just Jennifer on that one.
It's with the refrigerator. >> Yeah, her last name just has two L's E. I'm pretty sure. Oh, August is director's report on July 23rd. August
needs an S. [Music] Not to use. We know what you're talking about. Um You ready for a motion? >> I will take a motion whenever people are ready. Yeah. >> Merchant.
>> I move that we accept the both minutes July 23rd and September 17th as corrected. Say corrected or correct. Either one. >> Is there a second?
>> Second. >> I have a first and a second. Is there excuse me any further discussion hearing? None. All in favor of approval of the minutes for September 17th and July 23rd as amended say I.
Yes. All opposed. We have I will tell you corrected one. I'm gonna post it as
posting them. That's an idea. Oops. >> All right. Uh financial report and >> there's no gifts to report this month. >> I know. I know. But um we're doing pretty well. I think
budgetwise. Uh the last water bill was small, but I'm anticipating after they did get some irrigation prior to the festival that it might go up for the next one. I'm not sure how much, but it has been relatively >> 212%.
>> Yeah, >> it's better than last year. >> It's all relative. >> We need a will. We need a will. I know we have an update coming. We have an update. >> So, um yeah, I don't get too excited. budget wise, um not much to to look at.
Our I have a feeling based on the sales um membership meeting that our dues are going to increase. So, we're going to need to look at that line for the next budget round >> description. Yeah, the sales assessment.
No, Octo would be before June 30th. >> Oh, yeah. So, Lori is working on it, so we'll know. But I can tell >> this fiscal year though. >> Well, the fiscal year is also next fiscal year. >> 2027. >> 2027. FY27. >> How much of this is sales du?
>> Um the most of it is the sales dues like 16. I think it was 15 or 16 this year. >> Okay. So more than 90% of it is sales. >> Yeah. >> So it's always a big number that goes
up. There's a big support too in terms of >> everything. I mean I I think I gave you last month the value of service and you get a lot for the money we we put in. So it's definitely worth it. And then um
we should hopefully we'll either be in the November Mass Board of Library Commissioners meeting about state aid or the December one cuz I got it in. I'm not just not sure which one. We'll find out how much we're getting this year. >> Oh, the grit >> the the what do they call it? The
municipal equalization grant and library incentive grant. >> Yeah. State. >> Sorry. And that's it for that. >> All right. >> Any questions on the finance report?
Hearing none, we'll let Jennifer take over and do the director's report. >> All right. We'll stick to the highlights. Um, I did send out a request to get information about newspaper subscriptions through WT Cox um, after Patrick had mentioned it and it would be
a savings if we dropped the Tata Daily Gazette, which I'm a little bit miffed cuz we're still having issues getting it correctly. It's coming in like at least a week late. So, >> it's a weekly now. It is a weekly. >> It's Is it daily? >> Daily. >> It's daily. and we're getting like
Thursday's last Thursday's paper like Wednesday. So, it's been very late all the time cuz it comes through the mail and the mail's having their own issues. >> So, be easier to pick it up at the it' be faster to send it to Ohio than to
send it from time to time. >> It's funny because the Ton Daily Gazette is also owned by Ganet who owns the Standard Times. We get the standard times delivered, but we don't get the Taunt Daily Gazette delivered by a delivery person. It's delivered through the mail.
>> I will say if if you do go with the Herald, you're going to run into the same thing because the Herald, unless it's changed, was not >> they do not do delivery. They only do it by mail. >> Yeah. >> And at Bourne, where I worked, we ran
into the problem where the Herald would be a week late or one day you'd suddenly get like five papers all catching up. Yeah, that's what's happening now. And >> it was pretty bad >> because we had the request for the Herald specifically. That's why I'm looking into it and thinking about it.
So, I'd like to modify the proposal to drop the Taunt Daily Gazette and go with the Herald, the Globe, and the Standard Times, which I don't like dropping the Daily Gazette because it's more local news to this area, but I don't like that it's coming so
infrequently. And >> well, I wonder if if you called them >> and said this is a thing. >> They just they don't have >> they don't have that >> they don't have delivery. So you have to get in the mail >> and they credited our account for a
little bit. Yeah. >> But so anybody who gets it on their home gets it the same way? >> Yeah. >> I would be guessing, but I don't. >> So everybody gets it by mail unless you live in Taton maybe. Yeah. Do they have
newspaper people? >> I'm not sure. I feel like it's so close though. Why wouldn't we have a newspaper person? But >> yeah, that's been the issue. So, I'd like to start that is I think it's going to be around 1,700 if I drop the the
Boston hat. and the looking at what we're paying now for the Standard Times and the Globe, it would be significant savings for both of those because um WT Fox Cox had a much better price for both of them and I would end up paying
because of the paper statement fee with the Standard Times. It would be over $1,000 for a year of the Standard Times. It's getting very expensive. So, I think going with WT Cox is a good option. So, I'll initiate that for the start of the
new year so I can call up and cancel the other ones. >> What What would the Totten Gazette be for an online subscription? >> I'd have to look, but with our current subscription, we do get print and digital. >> Yeah.
>> And it is $45 a month now. So, it was about 540 per year. >> Yeah. Yeah, >> but there's no there's no good way for me to share a digital subscription now. >> Well, I thought if somebody came in, you could set them in front of the computer.
>> You could use a tablet maybe and load it up with the link and then >> but it's I don't know that people are going to want to read it that way either. >> We'll find out once it's gone whether people Yeah. >> did use it and then then we'll have to
read. >> Yeah. So for youth services, we started fall story hours in September and she's had good attendance at all of them. And she's continued this Thursday afternoon story time. Teresa has. Um for the prek age, it's had a small attendance, but
she's had a good group that's been really attentive to the books and interested in talking about them. So she wants to keep it going. Playing with Purpose had a 5we run with steady attendance and she's starting music time. Um and that will run through November. So, we unfortunately scheduled builder
noon at the same time as the Asawans Elementary School open house and the Freetown Elementary School open house. So, that kind of um reduced attendance, but Teresa was at the Asawit openhouse and she had a good number of card registrations. I think she wrote 13 in
her report, which is included if you wanted to read through it. Um she cleared out some stuff with Craft a Palooa, all the um crafting kits she had accumulated. Um some of the usual programs are starting up again like bookworms and steam afternoons and
Teresa um hosted the first youth services um sales meeting last month and she had a good attendance. There were 15 people between Zoom and um being in person and next time they're going to meet in January in Swansea and she's
also on she also started the teen services group too cuz there was interest in having a separate teen services group. So you volunteer once and you are it. So she's she's been doing that to help out with um the sales the request to
have more regular meetings for youth services and teen services. Yeah. >> For adults. We had a really cute felted owl craft from Pop-Up Art School. We had 13 out of 15 people show up. So that was good. We I have photos if anyone wants to see the owl crafts, but they were
really cute. Um, Colleen Suckliffe, who is a local resident, shared her experiences with menopause and the role of sugar in menopause symptoms. She's a wellness coach and a personal trainer who runs women's circles around the area, and she wants to return in winter or spring. So, I'm working on a date
with her um to talk about the benefits of lifting heavy for women. And then um Cindy's genealogy club had two meetings um September 20th and we hosted the Mass Society of Genealogologists with the genealogy club on October 18th. There
was over 20 people at that meeting which they usually I don't think they get a ton of people at their their meetings in Somerset. And they were really well attended. And Cindy and I offered the genealogy club um a Saturday in December for a holiday gathering just to keep the
momentum going because it seems to be a good fit for everybody who's coming. They've made some great connections. So I said, "Let's think about a see if they want a holiday party. >> Bring your ancestors." >> Yeah. A party. >> I just had to. Sorry. >> But they they seem to be really enjoying
it. It's really taken off. So, um I think Cindy's having a good time like you know flexing her expertise with genealogy and then um I started the non-fiction discussion group finally and we read The Heat Will Kill You First and
Nexus which was about AI kind of terrifying. Um the next title is Murder the Truth which I seem to be just going right for all those topics. Um but this one the one coming up deals with the First Amendment in journalism. We hosted Howard Fishman and he had a
low turnout. I think it was a difficult day. It was a Monday evening and so he was really gracious about it and talked with 45 minutes for the small group. There's a host of upcoming events including um Sarah Martin who is the
friend's um president Maria Martin's daughter. She's a musician so she'll be bringing some music and coloring book for children. So it's a children's event coming up in November. And then um a few other things including a gallery reception with Elsie
Goldstein in the Red Cross blood drive buildings and grounds. Well, we still waiting for the plumber to come fix the outside leak and look at the water heater and the staff bathroom ceiling. So, he has not yet returned for those
things. We're still seeing yellow jackets or we were in the um >> in the um gallery and in that area of the space outside where they're getting in. So hopefully now the cold weather is here we'll stop seeing activity and they
did treat it on Thursday and said if we see more activity to let them know. Um so the the treatments the follow-up treatments have been um included with the price they charged us originally. So, um, hopefully this is the last one.
It's been treated three times now. So, >> wow. >> It's taken a lot to get very determined. >> A lot of people have had problems with the yellow jacket. >> Yeah, I think it's been a bad year for them. >> I've seen them around my house, too. >> Um, so Earth & Water hasn't removed the pumps yet that I could see. They were on
the other day, so I'll make sure if they're not done within the next week that I call them. New refrigerator is in and working well. It's great. Um, we paid the invoice and then, um, I'm still waiting for Green River to figure out how we can get the listen system to work
for the gallery. Um, I'm still waiting for I had a message out to Bob McN. I think we're going to have to figure out some way to make it talk to the network equipment in the server room. And then the boiler will be serviced next month and we'll probably need a return visit
from advance for the seasonal maintenance. Um, so on Wednesday, uh, Nancy and I are attending the Mass Library Systems annual meeting in Devon's. I believe you signed up for that, right? >> Yes. Right away. I did.
>> And then we I have registered for the PLA conference in Minneapolis in April of 2026. So, I'll get you those dates so you'll know when I'll be out of the building. And then we will be closed for November 11th for Veterans Day as well as Wednesday, November 26th and
Thursday, November 27th for the Thanksgiving holiday. The holidays are upon us now. And then um we have our staff meeting Wednesday, November 19th at 4:15. We're going to talk about circulation updates as well as the plan
for the 250th anniversary next year. Um, I have an email from a gentleman that I included. I think I included it in the packet, but he is interested in doing some programming around the 250th. So, we will talk about that. And um, if
you have any suggestions about 250th ideas, let me know. I know we're all kind of in the boat of >> planning. Yeah. >> So, the friends met on October 6th. They are planning for their open house on Saturday, December 6th. And in the
gallery, Life and Colors by Elsie Goldstein will go up at the beginning of next month. The exhibit after that will be Deian Joy um with quilts. Was it patriotic card? >> Yeah. >> Um yeah, she's not having a um
reception, which is kind of sad cuz I think a lot of people would like to know. >> You mean Elsie? No, the next one, Dan Joy. She's done a collection of quilts um commemorating different wars and
veterans. Uh but she's moving during the time, so decided she had enough going on. So, but it'll be a good show. And after that show towards the end of February and March, we're going to be hosting some student shows. Yeah. We'll
have the middle school art exhibit, the high school art exhibit, and a homeschool art exhibit. >> Right together, one after the other. >> Yeah. >> Nice. All righty. Gallery policy discussion and possible
vote. Um, I haven't made any changes to this since we discussed it the last time. Um, you made whatever changes we had in
a meeting. I think >> Did we have any changes? I didn't write anything down. >> Maybe some housekeeping type of stuff, but other than that, um, I my committee is happy with it. So,
>> I was really well done. >> Thank you. Well, and and they all took a good bit of time to read over it and discuss it and analyze what would be better. >> Um, so I was happy about that.
>> I didn't have any changes on the last one. >> Yeah. Only [Music] question I have is there I thought in reading in this it was the application itself should that be a part of the
>> um >> we update the application pretty often. I've never made it >> part of a policy. It's in a separate place on the website. >> Okay. >> I can send you the application.
>> Have you got the new one? >> Maybe. >> Maybe you might need to send it to me so I can send it out or you could just send it to everybody. >> Okay, I can send it out. We have three different applications anyway. We have the regular application.
We have a collection application. So like when Nancy does um a show from the historical commission that goes in as a collection >> and um we also have the high school. We
jury the high school kids. So we have their application. Who's on the committee now? Um Joanne Upam, Jennifer, me, Jenny Maliti, and a man named
Dennis Leoy, who actually lives in Middleboro. So he's a an associate member, I guess. >> Leafoy, L. >> No, L A V O I E. But he boy >> yeah he is an artist himself and he's
very passionate about what we do and and helpful. So if people are ready to vote on the policy I will take a motion. >> You um I wrote it so I don't feel better. >> Okay. So, I would um move to approve the
Great Ponds Gallery policy revised on 95. >> Second. >> Is there a second? Second. All right. Any further discussion? Hearing none.
All in favor? >> I. >> All opposed. extensions. All right. >> Yay. I agree to another one. >> Emergency procedures. >> Yeah. It's not really policy. It's more
just um stuff for staff to think about in the event of an emergency and what we plan to do. So, I know we had mentioned before wanting to have a fire drill at some point. So some of the things are
laid out >> to the library and have a fire >> when um when such an emergency would occur. Um so a lot of it I took from a document that Susan Pelano had made for Matapho itet. So I kind of
borrowed a lot of that language um and tried to update it where I know there was some typos and some errors. Um, but we're just looking at who to contact, what to do, who should be in charge of releasing
people when there's an evacuation, things like that. The one question I did have is under power failure on page four. One thing was that power failure means
everybody should leave the building except the staff who were inspecting. Yes, except the staff. Um, but I don't know if we want to keep that as a rule cuz I know different libraries have
different procedures. >> And what page are we on? >> We're on page four. >> Four under power failure. The first line. Yeah. I know in one of the libraries I was at, I mean, the idea of having everyone leave the
building is because it's especially if it's at night, it's dark, you don't want somebody falling. But most of the time around here, it's freezing cold, >> right, >> and miserable. I know in their policy it was, and I don't know how it is here,
but everyone had to be out of the stacks and you pretty much were in the the the middle of the library, if you will, with lit through the windows and whatever and they could hang there because the other idea was if power comes back on in 20
minutes, >> you know, that I mean staff were the ones that went and grabbed a book if they somebody needed a book or something, but it wasn't Yeah. >> I don't know. That's what I don't know how dark it is here or what not, but
>> depends on whether it's cloudy or cast. >> Mhm. If people are going outside, then there's the time for them to find their coats and put them on and wrap the scarf around their child and and that kind of
thing. Um, and I if they go outside, I mean, my I if I were going outside, I would just leave. So, now are we encouraging more traffic when we're trying to get police
cars and or fire trucks? >> This is just the >> And this is even a power outage like where it's out for 10, 15, 20 minutes. I I was thinking it was power outage when there's another >> problem. You know that you should get out of the building.
>> Yeah. >> Yeah. There there's any other emergency. But this this I think um >> is really a question of are we going to usher people right out of the building as soon as the power's out or do we >> So when the power goes out that means
all our lights go down assuming it's evening >> and then the emergency lights will come on. >> Correct. So at least you have the red glow of those. >> Where are the emergency? Right. I can see one right from here. I think
>> any place that has a is close to an exit that has to have an arrow or something. >> They're usually good for battery. >> Yeah, they're good for like what 20 minutes or something. >> But they're all over the building, not just in the vestibule or just in the gallery. >> Yeah, >> there's a few. There's not a huge
amount. Yeah, >> most of them are over doors though that you can see them. >> Yeah, >> cuz we don't have a lot of interior walls. So, you're looking over a lodge basically. >> I mean, there could be, you know, this is written view visitors leave immediately, but we
can also do the practice of, well, we'll give it a 5 minute and then if it's not coming back on right away, let's find out how long it's going to be out. >> Yeah. And if it's an outage, it can impact the whole area anyway. So the townhouse
wouldn't have >> Yeah. If if the townhouse didn't have power. >> Yeah. Theoretically, if the power is out, everything here is out, >> right? So it hits a pole or something. >> Yeah. I will say, like I said, the other this was Foxboro and theirs was pretty
bright. I mean, they they did it you had to leave the building out if the power was out for I think I want to say 15 minutes. I could be wrong, but basically they knew that the battery lights were only going to last 20. >> So, you had to be out of the building once the emergency lights were done.
>> But for the first few minutes, it was okay. Just because of the way their building at that time was designed and the stacks, even on a on a cloudy day like today, the stacks were really dark. So, it was out of the stacks. But again, they were set up that all the tables and
chairs are in the middle at the time. So you could just sit in a table and chair >> waiter lights, you know, on the floor cuz I mean that's that's a pretty good criterion if you the length of time.
>> I mean the batteries you have to once the battery lights are out >> five or 10 minutes emergency lights are you got to be out of the building anyway. So >> yeah. So, I guess we could maybe add power failure to a public building. I think she was quoting language that
like OSHA or the state or whoever put it out. >> Yeah. >> So, we could say power failure at the library for more than 15 minutes. Well, again, it would just depend on how long your Do you know your emergency lights last
was 20 minutes, I think. Wear him, it's 20. >> So, they recharge them once the power comes on. >> Once the power comes on, they come on. Yeah, they're just I mean, they're just meant to get you out of the building, basically. >> Do you want to say 15 or 20 minutes? >> I would say 15.
>> Okay. >> That way, you have 5 minutes to get everyone out of the building. Yeah. >> I mean, you should be going around the building anyways and seeing who's in and >> whatot, but do you have a flashlight in your desk? >> I think I do have a flashlight, >> but everybody's got a phone. That's the
thing. The getting people out of the building is not like it was 20 years ago. You know, everybody turns on their phone light and >> so it's won't be totally dark, >> right? >> Yeah. But I can invest in some small LED
flashlights, too. And then the batteries are always dead when you need them. >> I know some of those um rechargeable ones that sit in the charger on the wall. >> But we did have enough clothing. What was it that day in June that the power
went out? We waited a little bit for staff, but everybody else was out of the building. >> Yeah. >> Well, that's the thing that you know that it's not just the cold days. It can also be the really hot days,
>> but it's funny how people don't want to leave. If they're working on their laptop and they're not plugged in, they don't care. >> But our Wi-Fi is also >> Yeah. >> So, it's just kind of funny. But yeah, I
just wanted to make sure we're all on the same page with that one because I'll probably I did send a packet to Andrew so he has this procedure, but I'll fix that. if there's anything else
you see that you want to change or if there's any other typos. And then it comes with a lovely rendering of the library where I just
marked where the exits are. Um I I do have a question. Um the active shooter >> it says if necessary escape to a neighboring home or building. Um
I I don't know if telling people to go across a street where they don't have any protection >> Yeah. >> is a good idea for the woods. >> Yeah. Maybe go to the tennis club, you know.
And I also don't want to lead a shooter to anyone else's >> right. Neighboring home and just put building. Um I I don't know the sighteline of any threatening person.
That's >> Well, people could tell >> go across the street and go behind the church. >> Yeah. There's a lot of open space. >> Have you had the police chief or anyone look at that? >> Not yet.
>> I mean, I'm not going to sit say that I feel confident that I would know. Yeah, >> I would I would defer to an expert on that one. >> I think Susan had gone through the Alice training though. >> No, yeah, she did. I know that.
>> Yeah. So, I think a lot of it came from what she read from there. But yeah, I can I can have the chief look at it, too. I was going to send it to actually both um Chief Perkins and Chief O'Brien. [Music] Because I mean my thought kind of with
Ruth on that is evacuating to like the historic townhouse. Well, chances are nobody's there. So, >> yeah. >> Yeah. But you're still walking across the street. Shooter. It's not like you're getting inside anywhere. >> Zigzagging.
>> That's just chased by an alligator. >> I mean, hiding behind the building, too. That's the thought. Just get behind the building where they can't see you. >> And then if they're approaching, continue making an escape if you can. With cover.
>> Yeah. It's it's a frightening thing that we have to even discuss this, but >> Mhm. >> So, are we eventually going to approve this or >> Yeah, I mean I maybe adopt, I guess, is a better word.
Adopt the procedures. Um, yeah, I can have the chiefs look at it. I can send it to Andrew, too, for any other changes. And then um if we want to come back and adopt it at the next meeting
officially November. Yeah. All right. Uh any other discussion on that hearing? None. Like cam agreement. >> All right. So last month we had talked about some things that are missing from the agreement like basically the
maintenance concerns. Um and then you had asked to have the full agreement so I have put that in your packet to read through. Um I don't know because it was the select board as well whether this is going to
have to be a whole. Yeah, big thing to change or if you want to work on a a new agreement for when they move back in. >> Do we have any timeline on that?
>> Potential. And I know they've asked for space with the reuse committee for the town hall fire station where the fire station is now, >> but a lot of people want >> I mean it makes sense to me that they
would be a very good option for that space, but >> yeah, I don't I haven't watched the meetings lately to see what the status is. I know they're going before town meeting with a question to
um get some funds to do a study. So, is it worth kind of working with the select board to redo the agreement?
Well, I mean what I saw in the paper is nothing's happening until and fire station's not opening till 2027 sometime. So then you're looking at time >> to refurbish town hall and that
building. So I mean I would assume if Lake Cam is looking to get out of their spot they're in now, >> yeah, >> they're probably going to come back here to the spot they have already.
I would say we could take a look at the agreement and see if there's anything. I can't imagine there'd be a lot of changes with it. >> I think it's just just the sort of maintenance part of it, >> but it would be a who's up kind of an update. I'm sure the select board would
have to weigh in. >> Yes. And when you say maintenance of their office or just things that like the door that broke, >> right, the arm like and I thought, you know, as it's our building, you know,
sort of we would be the ones who would facilitate the repair through Paul. >> Yeah. >> Or something. But um Yeah. I mean, >> and they did they do the >> Yeah. So Jose contacted Paul right away. >> Okay. So he went through the right
channels. >> He went through the right channels, but I'm not sure if like should that be something that we're aware of, then we reach out to get it fixed or is it you know who's who should be contacting facilities to do it? You know, sort of that. >> Yeah.
>> Procedure, I guess. >> As long as it's set out in writing. >> Yeah. Yeah. So yeah, that's that's kind of why I was looking at the whole thing. Yeah. Yeah.
Well, let's take a look at this between now and the next meeting. And then I would say Jennifer, if you have something, I don't know, examples of like that or >> nothing, not necessarily bad, but good or whatever that have come up that >> kind of get you what your thoughts are
on this. Just send them out to us. And >> I can sense some like maybe some language to add to and maybe where where to put it in the agreement. >> Um >> cuz I know there's it talks about security on number 13.
>> Yeah. So I think probably something added to the general expectations like if something breaks who to inform what needs to happen you know who >> who will be responsible for also done a
great job with updating a lot of the policies. So this was written before policy library policies themselves were updated. So is there anything grossly out of whack with this with that? I wouldn't think so. No, cuz it talks about, you know, checking with the library director or designate before the
meeting room use. That's fine. >> You know, it's just I don't think anything much has changed. >> No, >> just that it didn't address any sort of maintenance kind of stuff at all. It just like well
fixes it. And we were young enough then that it was like, oh, it's a brand new building. Nothing's going to break, >> right? >> Ever. >> I know. In 14 years on, >> yeah, >> the arm gave way. So, yeah,
>> we're all a little more broken than we were then. >> Oops. Okay. Okay. All righty. Mobile Beacon. >> So, oh, probably in here, but I'm sure. Um,
so Mobile Beacon is offering a lending launch kit for digital inclusion grants. Um, and I put the application. They also had a a an email that went out and I believe it said 25
you can get 25 laptops and they I believe they include a hotspot with them. So they have a little kit you can put together for people. Um, so this kind of is a a thought we've had about starting a
lending library or library of things and also I've heard from Lori at the COA that they've been doing a lot of technology with the seniors and she is working on cyber security with them I believe and they've gone through a
program they've had classes they've been able to use laptops at the senior center and some of them expressed an interest at having a laptop top to bring home. So, she kind of mentioned it to me. I said, "Well, we can maybe think about that because we have a way to lend. We could lend the laptops through the
library through their library card and then they could take them home with the COA instru, you know, have the COA instruction sheets and be able to use the the laptop. So, that's that's something that um you know, I was looking at this um
Graham program as maybe an option for that. There was also um an email that came out from the state for a digital inclusion program which was similar with devices you could get for public use and it could be in
library or it could be um checked out taken home offsite is um tablets, desktops and laptops but the minimum for that was 30. Um, but recently they did put out an email that you could partner
with other libraries. Like if 30 is too much for us, >> we can maybe partner. Both of the crayons are due like at the end of the week, so >> applications are due quickly. >> Well, you got nothing else to >> So, um, I wanted to bring it to hear thoughts. Are you are there any
concerns? Um, my only concern really would be whether the people getting the laptops would know how to use them being a less than par laptop user myself. But, um, if
they're having classes at the senior center and I think that's a way to nicely sort of bring it together is if they if we had a way to lend laptops. She doesn't have necessarily great method for lending laptops, >> right? >> But if
>> if we could partner with her to do that or partner with, you know, we could partner with Wear him to maybe >> How many do you think we would need? >> That's a good question. Like the 30 made me hesitate because it seems like so much.
>> Yeah. >> And in terms of what we already have for public computers, we have nine. Yeah. >> So, if we were going to do some sort of combination where we had public computers, which do need updating, I
found out that we can't >> we can't bump up to the Envisionware cloud because they're too old. So, I have to replace them soon to be able to use the stuff we're paying for. Um and then you know if we were to replace
those desktops or laptops because we've been talking about um in children's maybe going to laptops to use in house um and maybe some for adults too. So not having as many desktops maybe having a
combo of say three desktops and six laptops. So that's only nine computers out of 30. >> Yeah. So, I think 10, but if we decide to maybe lend out laptops, maybe get five laptops to lend out. So, maybe up
to 15. So, half of what the minimum wins? >> Yeah. >> I think is doable for us. >> Yeah. >> And if we did pair with um Wearham, would 15 be enough for you?
>> Well, that's the minimum. >> 30 is the minimum. So you can maximum was like 500 or something like that. >> Oh gosh. >> Yeah. >> Yeah. Well, let's get that. >> So, yeah. >> There's no matching money with this, right? Just >> No, it's just equipment.
>> So, with the the state program, it's a sort of a 5-year commitment to keep the devices, one-year commitment for monitoring, usage, and reporting. It's sounds good. I mean it sounds to me
like something we are going to do whether we do it right now or whether we wait and do it >> yet another way to get the equipment covered. >> Yeah. This is >> this is something that is just makes sense that it's the next level.
>> Yeah. My opinion. So all of these computers that we would get would be for the public, not for the office or anything. >> Correct. They have and would it any of them be in YA or kids or would they be
in children's? >> So if we go the route of having desktops and laptops and I think that would be allowed with the the state grant because it's inhouse and outside use. the three three desktops. I would still
keep one of the desktops in the al cove here and then two in the adult section, but the other six laptops could go anywhere. It could be adults, teens or children using them. Or if we add, say we add
multiple laptops and we get up to the 15 number, that's >> 6 + another six so possibly 12 laptops to use for anywhere
>> and check out >> and maybe take home. >> I mean the focus is for um career medical and technology learning basically. So those are the three primary areas that the state >> is focusing and you have to use the
equipment for all three. I mean, it's what libraries do anyways. That's not an issue. >> That's sort of an issue. >> That's the focus, though. >> Well, it seems like there may be families who have one desktop computer, which is fine when they've got young
kids, but once they've got two kids in high school and then the needs of the parents, it'd be nice to have >> that option. >> Yeah. What happens if equipment gets damaged? So, with the the mobile beacon, I didn't see on their website
immediately what I'd have to read some of their FAQs to see if they replace the equipment if it's damaged or lost, but I believe I read on the grant program from the state that if they we contact them if anything's lost or damaged and they
will work on some sort of replacement to to help with that. Do the schools give the students laptops? No, >> I believe they do get laptops at the high school.
>> Yeah, I'm not sure about the other schools. >> Yeah. Well, anyway, it's nice to have a backup. >> Speaking of the schools, I actually have set up a meeting with Dr. Starky with Teresa and I um later this this coming month in November to talk about some
things like how we can support the curriculum and stuff. So I'm you know trying to figure out how how we can you know get into the schools to talk to them and sort of promote our resources and things like that. So hopefully
that'll that'll provide some insight as to who I can ask who does get a laptop in the schools. Is this the first time this uh grant's been done? >> Um I'm not sure. I know that the money for the state grant is coming from the
treasury. The federal it's federal money some sort of grant program that they do. So it's going to laugh. And then this one is a company, Mobile Beacon, is a a company that works a lot
with um libraries for hotspots, but I believe they're a forprofit company. But there's been a lot of focus lately on the digital divide. I think especially,
you know, looking at the way things are moving with AI, I think there's a lot of focus on getting people ready and building up their technology skills. Well, I think a lot of people are using
AI and not realizing it too at this point. So, do we need a motion for you to proceed? >> Um, I think so. >> Just a blessing, I guess. Go forth with the blessing of working
with warehand if possible or >> thinking out ways to Yeah, cuz we do have to replace those computers. Next month, I'll probably bring in um I'll try to get a quote from them to replace the circulation computers cuz those need
to be replaced pretty quickly. So, and I know it's like a six-month wait for computers with sales. So, the sooner it gets in the better. But yeah, we have to replace all I replaced the staff once. Now it's everybody else has got to get replaced at this point.
>> Yeah. because of the longevity of the computers. >> Mhm. It hasn't been done. I think a lot of them are [Music] around 2019 or 2020. >> Yeah. I don't think we did much in 2020. >> No, >> replacing computers.
Too much 2020 period. >> No, we stayed alive. >> All right. Teen space redesign. >> So, I'm still waiting for the updated proposal from Nanny. They gave us something um that had a couple pieces of
furniture that we weren't thrilled with. So, we went back to a redesign and getting some different um shelving options. This is >> 15 stages. So, right now they are also voting on their favorite color. So,
>> how many ch how many individuals do we have involved in this voting? Um, so far I think she's had six votes or maybe a little bit more than six votes. I think there might be more now, but she's had a few a few votes so far.
>> And I think they're split 50/50 on which color. She's only given them two options. >> What are the option? >> It's blue and blue. >> Oh, blue. One's a little more turquoisey than what I see. >> A little more straight blue. Well,
they'll figure it out. >> So, yeah, that's I don't have the updated proposal from Demco yet, but once I get that, I'll I'll share it. Hopefully, the next meeting he'll have it. He I gave him some specs and some
pictures of what we were thinking of, where we were going to put it, and what the kind of type of shelving we wanted um in those two nooks. So, we'll see how much it's going to end up being, but I think the original quote with some of the furniture we didn't want was around
14,000 roof project. >> So, there was um went out to bid. Bids were due earlier this month. I think maybe October 10th. I think it's sticking out in my mind. Um there were a
couple site visits with the roofers. So Paul showed them what what kind of um materials we have and and what it looks like currently. So then um there were bids put in. I'm
not sure how many bids were were um submitted, but they were going to read them I think last week and I haven't heard anything yet as to if they've made a decision yet. So, more to come on that, but I just wanted to let you know it's moving
forward. >> It is moving forward. We like that. >> There were there were bids. There were people visiting >> and so Emily and Paul have been working on that. Um, Emily at the town hall and
Paul the facilities manager. >> Well, now I guess we'll go to the well update. Well, that one. Okay. So, I sent Andrew a message early in the month saying I
wanted to be able to give an update. >> Um, so as of October 14th, he said, "We're finalizing a scope for the work and we hope to have the finalized and out to bid in the next couple of weeks. I'll check with the project team to get a firmer timeline on everything."
And then um two days ago we are reviewing and scope and project funding. It may not be before your meeting but we are hoping to meet internally to game plan out those
details. So it's it it's >> at least in people's minds. >> Mhm. >> Okay. >> All right. I don't have any segue for snow person, so it's just next.
>> We skipped the >> What? >> What is this? Um, Mr. Mason's letter. Oh, that's at the end. >> Oh, yeah. I just threw that in. Okay. >> When we talked about the ideas for 250th. >> Yeah. >> So, the snow person, are we going to be
a drop off or pickup or no? >> Apparently, we're a drop off. Yes. >> I have a little box out there now so people can >> Is it snowproof? [Music] Yes. >> Elastic actually. So it is snow. >> So they can melt in here. >> Yeah. Won't get on the floor. Good.
>> So yeah. Um and I believe they're going to be the last day of um drop off. They'll be here to pick them up. So >> which I think is the Saturday the 29th or something. And they're planning on doing all of them in across the street,
not on our grounds. Or are they going to >> I believe it's going to be on our grounds again. >> Yeah. >> Okay. I think >> and the same day there's going to be the stopped parade. >> Yeah. >> I know there's another name for it. And the parade is going to be stand, isn't it?
>> Yeah. Stroll around it. >> Yeah. >> Cute. And she did she did stop by to um she was outside on a day. So >> yeah, it's sat Saturday. Yeah.
>> And she said she sold quite a few. >> She I was number 90. >> Oh >> yeah. She was surprised at how many she sold so far. Yeah. >> It should be a nice event. And I think um you know the 13th, December 13th when
they have the event, >> something like that. Yeah. >> Yeah. They're going to use the stage, I think. And and the money raised is going to go to uh the animal shelter earmarked for veterary expenses because when they
get a dog that's been abandoned or thrown out of a car or whatever or as you know know telling what condition they're in. Sometimes they need massive grooming if they're one of the smaller breeds. >> Yeah. >> Yeah. And it's
an issue. >> The memorial update. >> So, the um mobile shelving came in while I was on vacation, of course, but Teresa accepted it and put it together. Um pretty much it was all assembled. It came crded. So, we still have the crates
in the in the other room. And it was um two of them were great. And one of them had some damage in it. It looked like it was damage upon assembly, not from any shipping. So, I did contact Demco.
So, one of the shelves looks like it's going to start flaking. So, at the very least, I asked if we could get a new shelf. So, I have not heard from them yet. Um, Vanessa at Demco did say contact her if I don't hear from them by Friday. So, hopefully we'll we'll be
able to get a replacement shelf. The other two look great. Um, Teresa already has them filled up in the children's room with the parenting section. She's taken down the shelving and we're ready to put the memorial sensory toys on the
wall. >> What the >> Yeah. Okay. >> And then, um, we've talked about if there's money left over to see if Doris might want to order two more sensory toys. That would probably if if depending on how much the plaque ends up
costing, we might be able to do that or we'll add some materials, but it's going to look very cute. So, we've got the wall already prepped and washed. >> Okay. Now, it's just a matter of putting them up. I want to check it out before I leave. >> Yeah. Okay.
>> All right. Anything else that needs to be brought forward? Um, the letter I included from the patron who wanted to do the discussions, if anybody has any ideas, just let me know. He mentioned doing a series of programs and I'm not
sure it's something we should do alone or maybe the historical >> commission might be interested in partnering up. >> So, I told him I would get back to him once I had talked to staff and >> I would trust meeting. >> They're meeting
in November. So, see if it's going to be before your meeting and after. Well, it depends on when we're going to meet, right? They're meeting on the 19th. I can send out a preliminary just like a
interest. Are you sure? [Music] And then have it on the agenda. I can forward you the email from this gentleman. Tom, is it Tom Mason?
>> Yeah, >> that's really all I have for >> today. Uh, next meeting date. If we were to hold with the fourth Wednesday, that's the Wednesday before Thanksgiving.
You're closed. So, that's not going to help out much. >> That'll be the 26th, right? >> Yeah. So, that's not going to work. >> Um, >> how do you feel about the 19th? Do you want us staff meeting all in the same day? >> I don't mind. We've got sales. I've got a sales.
>> You have a sales board meeting, right? >> I mean, unless you want to go >> in the evening or I mean, if you I I could do Monday or Tuesday of the the 24th, 25th if you want. Maybe Monday better.
>> Monday would be better. >> Monday the 24th. >> Yeah. I have a sales thing at 10:00, but I tell Lori I'll be late. >> Do you want to meet earlier than 9:00?
>> That's fine. >> 8:30. >> Is Is your meeting just down the street? >> So, it's a Zoom meeting. >> Oh, a Zoom meeting. Oh, okay. >> Yeah. 10. >> So, do you want to meet at 8:30? >> 8:30. a little better.
>> I leave early with bus duty. So, it's like or 8:30. >> Yeah. If you want to do that or I mean it's up to Jennifer as far as if 9 works. We can do 9 if you want. >> I can be here early. 8:30. I was here at 8:30 anyway. So, >> okay. 8:30 works for me.
>> 8:30 on the 24th. >> 24th. >> Okay. We can have snacks. We should have snacks. >> We should have pie. >> We should have pie. Um, all right. So, we will meet on the Monday the 24th at 8:30. I'm going to
put that in now. >> Is there anything else that needs to come before us? If not, I will take a motion to adjourn at 10:04 a.m. >> So moved. >> Is there a second? Second. I declare by clubsite.
>> I'm sorry. I just want to declare we're ajourned. >> Thank you, Zachary. Thank you.