meeting. Is there anybody besides Lake Cam recording hearing? None. We'll start with announcements. Peter, do we have any announcements? Oh, just a few items that might be of interest. Um, just so you know, the meeting house
church did not go to the CP uh K Palm Park two weeks ago. It would have rained out, so they chose not to do that. Uh, they had their baptism at their church. Um, Pagan Pride had their event and they
also sent an email thanking us and saying that this was the last year. They're not doing it anymore. And then Finally, the uh there is a new I think DPW worker whose name is for for parks. His name is
Ryan Moore. Yep. Got all the people. We got another B. That's right. Okay. Okay. Number two, review and vote to approve park commission minutes for September 11th. I wasn't here. So, did anybody see any
errors, corrections, or omissions? I wasn't here. I didn't see any. No. Oh, good. Do we have a motion to approve the minutes? I'll make a motion to approve the minutes of the September 11th, 2025 meeting.
I second. Any discussion? All in favor? I I all I mot accepted. Number three, discuss and possible vote on capital requests and updated 5-year
plan due for submission on October 3rd, 2025. Okay. So, in our packet, we have this one from the town administrator. And last month, they gave this to us and said that it was due
next week. So, Peter also enclosed what is currently in our plan that only goes to three years. um the Bass Clare Pond Park basketball courts, Clare Pond Park playground
equipment, and Ted Williams camp skate park improvements. Um that looks pretty good because those are all things that we're going to have to work on and that we need. Um we also need other things. Um I'd like to see
all the lighting redone. The baseball fields need new lighting and the horseshoes needs new lighting. Our office needs a handicapped accessible ramp and new windows and other small things, but those are the big things.
So, I don't know if you have any ideas of what you'd like to put in there, what you'd like to see done, what you think needs to be done at the parks that we need to put on the capital plan. Keeping in mind that whatever is on this capital plan comes out of our money. Like the
town doesn't pay for these because we're not a department. So we can't have like a half a million dollar. We'll never fund one. Any ideas? I think I don't know. The park's only
open three months out of the year. Clear Pond. Yeah. Yes. Yeah. So 50,000 for the basketball court. 50,000 is it 100 100? It's a lot. Yeah. Yeah. So the one that I just gave you
guys was an estimate that I got last year and had submitted and asked for ARPA money to redo the basketball court. Um but we obviously didn't get it. So um I think it was like $60,000. So a little bit less but still not
overly less. Yeah. So, and that's been kind of the big thing why not a lot of improvements have happened at Clear Pond because that's always the thing. It's only open 10 years. Why would we put money into something that's only open 10 weeks? So,
um, and it doesn't make money. So, but if you don't put any money into it, then it's going to just be more of a money suck than it already is. So, it's a kind of which way do you go? Yeah. Yeah. Through
you. Um when I was looking at all this stuff, I was reminded of what Bob Nunes when he was here, the meeting that was had about the budget and all that. And I remember him saying very pointedly, you've got to make money. The parks has
got to they've got to generate some money. So that's that's what I'd like to see. I would like to see some kind of activities that do generate money. And and you know, I can't that I've come up with a lot, but I think that's the direction we need to go in.
Right. And I don't disagree with that. The only problem with that is, well, I know I just sent you guys the um final draft of the player pond engineering plan this afternoon, so I'm sure you didn't have the time to really look at
it, but the new Yeah. So, those are the figures. the new bath house slashn snack shack slash big community room would be big enough and have everything you need to do a
summer program but that's $600,000. So again that's not going to be anything we do tomorrow. So this would be separate from like what we were talking about with the John Park engineering as well. Yeah. So this is all clear pond. The
John Pon Park engineering plan is with Zenith Engineering currently and it they're taking care of their end for right now and then we'll go back and forth. Well, so just to clarify, these are like littleer things,
right, that we want to do with our budget like John Pond like rehab is like we're hoping to get like big glance or something, right? And the same with Clear Pond. It's just these were things that we had in the 5-year plan before the Clear Pond Park
engineering study was done. Yeah. And so just things that we knew we needed cuz the same thing you could put down here the playground at John Pond Park because you know that's something we're going to need we need now, never mind in the next four or five years. What about
But you can't put a playground in at John Palm Park if we're having an engineering study to redo all of the drainage and rip everything up because that wouldn't make sense, right? Um, so what about like are the volleyball courts fine? Nothing needs to
be redone there on our Ted Williams volleyball courts? Yeah. Yeah. They got new lights last year. Okay. And they got new sand last year and the year before. And what about the dugouts for baseball? Are they I don't know the answer to The wood's pretty rotted around the top, but that's
like really small. Is that how small like a type of a budget we can have? Like repair house? Yeah. So, if it's under $10,000, it doesn't really go in the capital plan. That's something we just scrap scrape together. What if we have left at the end of the year? Say if we have $10,000
left, we say, "All right, do the dugouts." But we have all the fields need to be be red bey. Yeah. And if you're going to you know, invest in fields. You want the whole place to look nice, right? So, maybe it I don't know. I haven't been
over there in a while. Like, my son's stopped playing baseball there for a while, but like maybe the dugouts could be spruced up. I don't know. Or is there fencing that needs to be replaced over there? And, you know, obviously that's part of John Pond like new fencing
because of the fly ball issue and stuff. The dugouts were definitely in tough shape with all the wood around. I was there like last week walking around. Okay. And the the definitely the the wood is rotted up there and then the fields are very overgrown as far as like into the
into where right. So what happens is the dirt should be. Yeah. So we just keep dumping new field mix down. So the then it cushes up into the field. So then there's like a 3-in gap between the base path and the field.
So it needs to all be like cut back and redone. But not an easy cheap process. No. So I think that would be a good one and maybe it drives more action from the baseball leagues to using table lamps.
New dugouts. Huh. They're going to revitalize the park. Okay. Um I know there was talk about a new batting cage. I think what's his name? Andrew
Field four. The samurai guy. Yes. Is escaping me right now. But I know he was planning on doing a um new batting cage cuz he does a big improvement every year.
Yeah. Cage has been the same for a long time. Yeah. Yeah. So I I use those cages. that was on his this to do next. I have a hard time thinking that this re renovating the
mini golf for $25,000. That's a hard one to swallow for me. I don't um that mini to golf course is on cement slabs. So I don't believe it's going to cost $25,000. That's what the engineering
people do. I know that um the director of Clear Pond used to maintain that yearly, but it has been nothing's been done for 3 years at least. So, it just needs some tendon loving care TLC and
maybe other things. Um I think the $25,000 was other things to do put on it. So, like a windmill or a I don't know. $25,000 though. That was the figure that the engineering plan team came up with. I have not
priced that out. I'd like to see some of it. These I I just I mean we just we just came to the understanding that that we finished out this season 4 $4,000
in the hall. And I feel like well um no that was 45 $4,000 above the budget we had given the director. So, the director of Clear Pond went over his budget by $4,000. We lost $30,000 on Clear Pond this year. All the more reason. All the more
reason. I I feel like we I feel like we have to bite the bullet. I I feel like I I feel like some sacrifices are going to have to be made. I will say that um those beach mats I was just down Cape at
um the Coast Guard beach. They're amazing, aren't they? They're wonderful. They're wonderful. and they make it really safe for people and they make it accessible for people. I think those are a good investment and I think that we should cut from other
areas like the mini golf. That's just my opinion. Yeah. Well, the beach um not necessarily the beach mats, but probably the beach mats, some accessible way to get from the parking lot to the beach, from the beach to the water. Um that's a
non-negotiable. Those are one of the first things that would have to be done on that plan. So the miniatural probably not so much. That's something that we can do maybe ourselves. Yeah. At the 1600. Yeah.
Yeah, what you were saying about a structure where crafts and activities could happen, that sounds like the closest thing to an income generating proposition. So, I say bookmark that.
Let's let's talk some more about that because Right. But that can't come from us. We don't have $600,000. That's got to come from the town or a grant or pre-cash or where did the figure of $600,000 come from? Again, the engineering firm. All those numbers right there, they all came from
the engineering firm. See, I don't trust that. Except tree removal. That's very far off. I mean, you're talking about building a building, right? Yeah. Publicly. And And you have to pay the public rates. Oh, yeah. Foring wage. Yeah. Talking doubles any labor that you got.
Yeah. I know. I just um we got to see our way through to making some money with that, right? But for right now, we have a five-year plan we have to do. So, if you would like to cut any of these
figures or scooch them back and add something else in the front, I'm happy to do so. What about the basketball courts for Ted Williams? I know you replaced the backboards recently, but like does the whole thing need to be resurfaced? No, it was resurfaced two years ago. Okay. And the tennis courts were three years ago. Okay.
Um we had CAR's money and then ARPA money. So that's what tennis courts were done with that and the basketball court was done with that. And the skate park was um a capital project from years ago. So what happens is we put Clear Pond Park
just to say basketball courts fiscal year 2027. So, this goes in front of the um committee and the committee says yes, they should do the basketball courts for $100,000. And then that money gets taken out of our retained earnings and put into a separate basketball court fund.
So, it just sits in that basketball fund until we spend it on the basketball court. And then once we do the basketball court, if we don't need it anymore, it goes back into our retained earnings, whatever is left. about these bathrooms that keep
clogging. Knock on wood. Since we've switched from two ply to one ply, we haven't had a problem anything. Okay. How about these hammocks? Can we do without $2,500 worth of hammocks?
No. Focusing on this now. Okay. Um, are there any I know soccer does a lot of their own. They were at the last meeting talking about redoing the fields themselves like, but are there any like do you supply the nets to any of these sports? Are there things like that that
should be replaced? We do not supply the nets, okay, to any of the sports. I'm not opposed to it. It's just has not been done before. Okay. And that may be something that we could probably handle depending on how nets
cost. Yeah. So, a soccer net is 2,000. Wasn't it $2,000? Cuz I Peter was going to go out in his backyard and start making them. Yeah. Some string. $2,000. What about um each? So, you need two.
So, the batting cages is uh is not going to be as it planned separately, right? So, yeah. They um the samurai coach and the I can't believe I escaping me. He takes care of it with his league.
Okay. It's kind of like everybody like soccer's doing the field, softball does the dugout, softball they everybody tries to chip in a little bit to make improvements where they can. the the soccer fields get used a lot and
the baseball fields get field get used a lot. I you know the the basketball courts at Clear Pond, not so much. You know, maybe that could be sacrificed. Well, it doesn't mean we have to do this. No, we're just making a plan,
right? So, this was the plan three years ago. This was our fiveyear plan. Yeah. To do next year. And I think we probably just put $100,000 in because we had no idea what it was going to cost, but I don't think I think it $50,000. I think it would be
fine. Is there still a lot of money? Uh, so I haven't really walked around Commissioner Field. Is there anywhere over there to put like a smaller size playground to entertain younger siblings while families are having games? Because
I feel like that's a place where like if a kid wants to go over to the new playground, the parents probably not going to let them walk over there. It's too far. They would not be able to do that. No. Yeah. Maybe that's something. Yeah.
And unfortunately, we just got this for this meeting and it's due before our next meeting. So, we can't no matter what else we do tonight, we can't leave here without this being done. Okay. So, I'll pitch Playground at Commissioner's Field.
All right. For an amount of money. I have no idea how much that costs. I know it's not cheap. No, they go anywhere from Well, millions, but No, I don't think 25,000 to 200,000.
I don't think it has to be huge cuz you have the bigger brand new one. some little thing to entertain kids. So, I don't know 50,000 75,000. I think you're going to not because
looking at the at the literature that that company the guy who we met over at John Con to play looking looking at their products, you're not going to get something even small and I was surprised but
75 or 100,000. Okay. We have um they have sales, right? So twice a year they send out a sale flyer. The problem is you have to if it's more than $10,000 you have to go out to bid and get
estimates and stuff. So it's hard to do that with the sales, but the sales can be like half price. So maybe if we get like a piece this year and a piece in two more years. Yeah. build it,
right? Yeah. I think those are a good investment because a lot of people do have two or three kids and one will be playing sports and and they've got a younger one who is just crawling up the walls. They need something to do. I think that's a good idea.
So, would you like to put that under fiscal year 2027 since it's not I think that's reasonable. A piece All right. So, we'll do 2027, a playground piece
at Commissioner's Field. And what if we do 25,000 for this piece and 25,000 for the next piece? Yeah. Okay. You can see if it's a hit, too. People are loving that piece. They just need another one. or if nobody uses it, but
I'm sure that they will. All right. So, what else are we talking about? So, all right. So, do you want to do the second piece the next year or the year after that? 28. The 28th
the same. And it that this doesn't mean that if we find a piece for $30,000, we can't put in the extra $5,000. Or if we decide to we have enough to do both pieces, we can do both pieces and re-evaluate this again.
All right. So, um instead of the the dugouts, would you do the field overhaul? Like you're saying that's a big undertaking. It's like T Williams camp fields. Yep. shop cost really, but a lot of
landscaping. Yeah. Right. 10 grand a field, something like that. Yeah. Unfortunately, cuz we discussed it when Ryan was here and we don't even know like who does that. Like I don't know how to redo a field. Do you know how to redo a field? Like it hasn't been
done in forever. Yeah. I'm sure there's landscapers that kind of specialize in in baseball fields. Yeah. Field. Yeah. like sport fields probably in general that would know exactly how to do it.
And then the only thing is do we bump that up before the playground? Do we put that at 2029? I do. I you know the kids play baseball enough of them that we probably should bump it up before the playground. It's
my gut feeling. As much as I love little kids on playgrounds, you know, the boys need to play baseball and the girls. I mean, the same. So, we could try basically treat it the same way. You do
couple fields one year and a couple fields the following year. I think you almost need to anyways cuz they're probably going to need to like stay off sit for a little bit. So, like the soccer fields. Yeah. Yeah. Yeah. So maybe do like the same thing
like 25 and 25 like that. Yeah. Probably get two fields done for 25. I'd hope. I have no idea. So do that in 29 and 30. Two fields.
What if we do one field a year and we just take it out of our pay for it or we put this down now and then we re-evaluate? I find out how much it's going to cost to do a field. Mhm.
So what what is the Oh, so uh what's the total for per year that you can do? Just Oh, you a lot. Yeah. However much we have in retained earnings, you don't know how much we have because 28 we're going for right now
175. 27 125. Mix that around. Like 150 and 150. Say that again. Like right now we're at 125 for 2027, right? Because we have the playground and then No. So the basketball courts,
we have the playground, but the basketball courts would come off. They would be removed. It's not It's not all. It's a either or. Okay. Because we get we only do one capital project a year. Gotcha. Okay.
What was this 50K for the skate park? So when we redid the skate park, we only had like $15,000. So we leveled the transitions. We wanted to do a new skate park and we applied to the
select board for ARPA money to redo that and they said no. So what we did was we took that $15,000 that was sitting and we leveled the transitions and we resurfaced the skate park. So that this will be to replace it.
Okay. To or add a a something. Yeah. Okay. Yeah. Okay. And I I did I hear that last meeting you were talking about painting it. Painting.
Yeah. It didn't really come up. Well, no. We were talking about we had a little money left in that account. In that account, but then Peter sent an email that an artist had reached out. Yeah, Jamie, he did reach out. Um, I
would like to see the kids do the mural and not an artist because I think if the kids do the like if we have a day and we put out the paints and the spray paints and say, "All right, tag this tag this mural." Yeah. And then put it up, they're less apt to
reize their own stuff. Yeah. Yeah. But I I would before I leave, I would like to paint the actual structures. It's on my list of things to do before I go. Okay. Um,
so we have nothing for 31. Nothing 31. I mean, we can push the skate park one down. We can hopefully by fiscal year 2031 the clear pond will be done. Well then we probably should put the
basketball courts back in for like 30 or something right at Clear Pond or are you now saying like we're trying to get grant money to do that? We'll try to get grant money to do that as a CPC application that has to be
filled out. are part of it's part of this too, right? The engineering. Yeah. Right. But somehow that still needs money. That's just like here's a wish list, right? Gotcha. Oh, yeah. There's no This is how much it's going to cost, but nobody's got any
money to do it. So that way you can it's another thing that you chip away at a little bit at a time because they have one-stop grants which is what way back when we were looking for to do this and to do Betty's neck and to do John Pon Park that's half a
million dollars just in one shop. So, I think that if we put in an application for the basketball courts at Clear Pond, I think it's going to come up that it's only open three months.
I mean, we can put in an application, but I I do think that's going to Yeah. Anything with Clear Pond, that's the question, right? Right. So, I think if it's important to everybody to like revamp that and bring it back from rotting into the ground,
then we should put it in the outs here. Okay. And maybe like the playground equipment at John Pond Park when that gets redone is more likely to be funded by CPC. Hopefully, I think it would be cuz they're all
year, but you know, right? All right. So 2031, which seems so far away. Um 50 Well, it would probably be more than that. $70,000
for the basketball court, basketball, volleyball, I think the skate park, but you can push out to 2030. Keep pushing. Okay. All right. This is what I have on my list. 2027, a playground piece at
Commissioner's Field for 25,000. 2028 2028, I have another piece of a playground for 25,000 at Commissioner's Field. 2029, I have the baseball field overhaul, two fields for 25,000. In 2030, I have overhaul two more fields at
Ted Williams Camp for 25,000. In 2031, I have $70,000 to redo the basketball volleyball courts at Clear Pond Park. Yes. Mhm. Okay. I motion that we submit that
as our capital plan for the next five years. Just one question. So, the Clear Pond Park playground equipment fell off. Is that a problem? No. Okay. No. We'll get it somehow. if CPC is not
likely to give us money for it. Okay, we'll dig it up or we didn't have one this year. So, all right. Second. Any discussion? All in favor? I.
All I capital plan has been updated. Um, while we're on this, we need to think and make notes. We meet again in two weeks, and time really flies by, especially cuz we're not very busy this time of year. So, we kind of like let things go, let
things go. Um, we need to put a plan together of what we want to see at each park in the next 10 years. I know it seems like irrational. I won't be here. You probably won't be here. Maybe Andrew will be here with his kids.
10 years isn't that long. Um, just because that give will give us guidance on how we want to do this. If we want to cut clear pond so it's only open halfime and just for swimming, then that's fine. If we want to make it a day camp, then that's fine. Same with Ted
Williams camp. If we want to put up another building and do summer classes, whatever. But those are things that have to be down the lo road and they have to be planned for because we can't have any summer programs here or any programs at Ted Williams camp because we have nowhere to put kids in case of
lightnings or a storm or anything. So though it's not even an option for us to have Yeah. I think the overall idea of the building that you talked about where activities could take place that would
be safe. Great. that would also generate income that would would serve the town well and you wouldn't be having that conversation about right and just because it's at Clear
Pond and Clear Pond Beach is only open for 10 weeks doesn't mean you couldn't have the summer program there in the spring summer and the fall. You would either just not do swimming or bring in lifeguards and maybe do boating and bring in a somebody a specialist like that.
There's a lot of options and there's a lot of different things. We just have to this is what I want to see and then we have to figure out how to get there. All right. So, put that on the agenda for next week. Peter, just kidding. Don't do that.
Okay. Next on the agenda, discuss possible community preservation act projects to the park commission may apply for. Applications are due October 9th. Um, so I gave you
two papers. The one with all of the Clear Pawn Park Engineering figures. So if there was anything on that list that you would like to pick and do apply for, and I gave you the volleyball course, the miniature golf course, and the ADA beach mats. I meant to swing by and
measure how many 50 foot long beach mats we would need and I didn't get to. I forgot. So, a 50 foot 5 foot wide beach mat was it was 2400
back. $2,400. And we would definitely need I don't even know how many we would need. Probably four, five, 250 ft. I don't know. I would have to
measure. They're 2500 each. Yeah. for the five foot ones. There's a three and a quarter foot one for 1600, but three and a like I know the walkways ADA walkways have to be 5 ft. So it kind
of seems silly that they so we can do that or anything else you think that we need. I don't believe CPC will pay for dugout repair. I'm not sure about that.
Let's see. I sent everybody the guidelines. Did you all get it as an email? I did get it, but I it came late this afternoon when I saw it. So, or if you don't want to put in an
application for anything this year and we just sit on it and we wait until next season which is this is what fall so in the spring I think they do another they do it twice a year there's so much going on with all these other things
personally I would recommend holding off the other advantage to that is the thing with CPC it's like a bank of money and if you just keep taking it out for this and that and oh it's application time so get an application
and if it's constantly being depleted it never builds. It's like a bank account. So um the more you save the more money's in there and the larger the project is that you have the opportunity to apply for.
You're not wrong. But the other side of that is just because you're not going to apply for anything and you want to let the money grow doesn't mean everybody else has that same mentality because we're not the only ones who pull from that account. That's a very competitive
uh way to look at it. And I would discourage you from doing that because it it is a community and community and there are there are there's housing, there's the historic there there are all these different interests
and if everybody's going to just grab there's it's going to get depleted real quickly. I think I think we have to really be mindful of how we're thinking about these applications. So that's just my Yeah, that's my feel.
Like I said, you're not wrong, but I know the open space committee is also thinking about submitting something that's so yeah out of code like were we out of code this summer at Clear Pond for not having those mats?
We are out of We don't comply with the Disabilities Act. Yes. We we do have a handicapped accessible wheelchair that okay can go on the sand
so and into the water. So it's not Yes. It's not the code that the ADA would like us to see, but we do have a way to access the water. Okay. What do you guys think?
I think if we're going to need the maps, it doesn't hurt to put in an application for them. Um, how large is the normal I guess application aotment? Yeah. Um, there was no limit.
I think there's half a million dollars in the account. So, you have that limit, but it's whatever you need. I don't know what the open space and
recreation pot has in it. Do you have any idea, Noel? I do not. I would ask open space. Reach out to them and ask them. Well, open space does they don't know. I'm I'm not sure. You could ask Sue,
but um if you want to put an application in, I think that those mats are a good investment. Bring it bring us up to code with ADA. And I think I mean compared to the a lotment I think it's a small request. So
yeah. Okay. I will go and um yeah, you can measure measure them and if it's less than what's the limit that you want to apply for? Well, I think it just doing round
numbers if they're 2400 each, 10 of them would be 24,000, right? So that's 500 ft. We need 10. No. So if it's less than 10 mats that we need, we'll apply for it. Does that sound good?
I think less than like a total of 20,000 that would be big. I can't imagine needing 10 of them. 500 ft. I don't know. Like I've never measured. Yeah. The beach. We need to measure it and figure out what we need.
Yeah. But we don't have a meeting between Right. We don't have a meeting. When is our next meeting? Two weeks. I think this is my life. October 9th. And is that when this is due?
This is due before. It's due on October 9th. So if you say if it's less than 200 ft, 500 ft. Did we say 50* 10? So yeah, less than 500 feet, apply for it.
Sure. Yeah. Okay. Need a motion for that. because it's not on here. This is just the first step, right? So, it can we can withdraw or amend for the second step. There's step one and then there's step
two of the application. And I'd encourage you, I emailed everybody a copy of CPA to just to for all the details, right, to answer your questions. Yeah. Because it gets a little
nitty-gritty and yes or no or gray areas. And I'm sure that, you know, you can always say, you know, we want to apply for this. I have a question. I mean, they're more than willing to answer those questions, you know, um, right?
during the process too. Their website is is great. I do have a um CPC question. Is Nancy always going to be a liazison or for each project? Is that going to switch? I that's a good question. Now Nancy was
assigned for the JP engineering. She was assigned for that. I was a little confused about that. I didn't realize that. I didn't know if I was the liazison. So that got clarified for me. I believe every project gets assigned their own. Now Nancy you may see often you may see
her frequently because she's knowledgeable about different Oh absolutely more so than me but um Nancy knows just about everything. Yeah and you may see other people being assigned as the liaison and I'll you know Yep. We'll see as it goes forward.
Okay. Okay. Discuss number five. Five. Discuss a possible vote to extend service for one year on Windows 10 computer for use at Clear Pond Park in 2026. So this year
in October, all of the our computer systems are no longer supported by Windows. So Peter got a new computer, his ThinkPad right here that he loves so much. Um, so our old computer, if we add
the extra one year, we can send that computer to Clear Pond so they can do their inputs and everything right there with that with the like 65 or $100 that it's going to cost for that year and see if it's worth it before we go out and buy another computer.
Makes sense. So, I think it's $68 is what Bob McN said, I think. Okay. So somewhere it's under 70. So I make a motion that we
spend that on the Windows 10 Windows 10 update. Carrie second. Okay. Any discussion? All in favor? I I perfect. Who seconded that? Carrie did. Perfect.
Um that number six. Number six, discuss and possible vote on who is authorized to bunker rake at John Pondon Park. So years ago, they tell me, it was before my time that the bunker rake used to live at John Pond Park. So
we had one at John Pond Park to do the softball fields and we had one at Ted Williams camp to do the Ted Williams camp fields. So, since I've been here, that bunker rake has just been sitting in the maintenance shed in the back and nobody's used it because in order to
bunker rake at Dumpon Park, one of our staff members has to go to the DPW, find a trailer that nobody's using, come back to Ted Williams Camp, load up the new bunker rake, well, the Ted Williams camp bunker rake, bring it over to John Pond Park, do everything, bring it back to
Ted Williams Camp, drop it off, bring it the trailer back to the DPW and then come back to so it was like hours out of the day and this past year we've only had one staff member more or less for a lot of the year so it wasn't able to be
done so we got the John Pon Pon bunker rake the DPW has hired the new people so they had time to look it over and make sure it was good so they did that so that bunker rake is sitting at the DPW all ready to go back to John Pond Park two issues we don't have anywhere to put
it at John Pond Park. No, cuz the building got torn down. Cuz the building got torn down and with no plan. So, there's no new building, but hopefully the engineering plan and we'll get grants or whatever. You know the story. Um, and who's going to do it
if it's over there? So, Frank from the DPW said that it didn't matter to him whether our DPW staff goes over and does it or if somebody from softball wanted to do it. Um, so then they would have to sign a waiver. So
then our town administrator is looking into getting the waiver. So then I went to softball and he said that they would rather not use our equipment, especially if it's not good enough. So um, as it stands right now, that bunker rake is
waiting to go to John Pond Park as soon as we find somewhere to put it. I have to measure the bunker rake to see if it'll fit in their shed. And if it doesn't fit in their shed, then we're just back to square one, sitting it in the maintenance shed. So the question was, who do you want? Are you going to
authorize softball to use it? But softball decided they don't want to use it. Josh is going to have to go and use it. So that's the story there. We don't have to vote on anything cuz we don't know what's going to happen. And it would only be the DPW
that would use it, right? So Josh. Yeah. Yeah. Because all of our equipment, um, the only people who use our equipment are the DPW staff except for the golf carts. We can use those. Um, and for certain
equipment, you have to have a license to use them. So only Josh is certified to use all of our equipment that we have here at Tibid's Camp. discuss and possible vote on applying possibly applying for arts council
grants. So the arts council has grants that they get from the state. They get money to award grants. So I really wanted to do music in the pines this year but it didn't get off the ground in time. So we have $300 that we raised
from Lakeville Day to put towards that. And if we apply for a $1,000 grant or $800 grant from the arts council to bring in music, that would give us three weeks and then we would kick in the extra week to have music in the pines
for the every week for the month of June. Is that something you guys are interested in doing or not interested in doing? We don't want any more stuff here at Ted Williams Camp. Our heads are ready to explode. I think it sounds nice.
Yeah. Yeah, sounds nice. It does sound like a good idea. Okay, so I'll apply for that. That's everything's October. That's the beginning of October, too. I just came across it. Do we need to vote on it? Discussing possible vote. Yep. Because
it says we can. I'll make a motion for us to apply for arts on consil arts council grant to assist with music in the pines in the amount of $1,000. I'll second it. Any further discussion? No.
All in favor? I I So that'll be good if we can get that. Okay. Discuss and possible vote on selling chairs formally used at Lauren Lon Pond Lodge. So I don't know if Carrie, were you here when we had that discussion and moved the chairs or was that before your time?
So, Cranberry Catering, formerly known as Boston Tavern at Lun Pon Lodge, um has been there for four, five years. So, when they came, they brought in their own chairs. So, all the chairs
that were already there got pushed in a storage room and as they needed more space, then they got pushed outside to a shed and then they said, "We need the shed space." So then we they were in our second room. So we took them out and put
them in the rest of them in the second room. And then we took them from the second room and put them out in the snack shack in the middle of Ted Williams camp. So if you open our concession stand that's out there, it's all chairs. So somebody approached us. Is it
Tuesday? Um Peter and I happened to be outside and the um event planner from Lunan Lodge stopped us and said, "Hey, Heather just told us that you had chairs. My church is looking for chairs because the person who let us use their chairs just came and took them back. So when we
have church, we have no chairs." So I said, "We'll put it on the agenda. We'll discuss it." Um, so if that is we can donate them to them, we can possibly sell them to them. I looked it up and
those chairs used range anywhere from $4 to $6 that you can buy them online. So even we sold them for $3 or whatever, but that's only a few hundred, but maybe we put it towards something specific. Um, however, because nothing
is easy, um, I reached out to the town administrator and I said, "Hey, I know we have a procedure for disposing of property." I said, "We've had these chairs hanging out. They're inside here. They're inside there. They're looking to get a little moldy." I'm like, "What do
what do we have to do?" And he's like, "Well, first we have to ask any other department if they need our chairs and then we have to do a proposal and send it to the select board and they have to declare all of our chairs as no longer
needed." Yes. And then we can donate them or sell them as long as it's under $10,000, which they're old chairs. So, okay. Um, if that is what you want. When we put them in the shed, we had this
discussion then and it was decided that what if we need those chairs, but Lon Pond Lodge has their contract through the next two years and it's going to go out this September, this winter, sorry.
Probably to see if there's any interest in anybody else taking it over. So, they're just going to sign up again because they're booking weddings. So, do we save the chairs for another two and a half years out in the snack shack or do we just get rid of them
or part of the contract? Bring your own chairs. You must provide the furnishings. Yeah. I mean, I two and a half years sitting and getting moldy that they're probably not going to be usable. No, probably not for high-end weddings. I wouldn't think of
them. Yeah. I I love it. That's awesome. Yeah. Okay. It's great that they they All right. All right. So, we will get that. I think it's more labor moving them around. Get that started tomorrow. Yeah. We seeing how high we could stack
them. It wasn't so bad. All right. So, we'll get that preliminary discussion of league fees for 2026. Seems like we've been here longer than an hour. Um, so I also gave you a couple papers
when we got here with what other leagues do. Um, the one that says the DCR, that is for the state for their um, Department of Recreation.
So, conservation and recreation. This is how they rent their fields, which I kind of liked it where it had the time requested and they have the two or three hour window and then they know right up front your light fee is $50. So it's not you don't have to mail them the figure
out how much time they use it for. You know, you're getting your lights for $50 an hour. They do three and a lot of a few of these towns did 10 week sessions. Our sessions are 16 weeks. Um,
so that's there for you. And then I did a couple local ones. So Bridgewater does 35. For leagues, it's $35 per head. Like we do 25 24. That's how we per person. They do 35 or $60 an hour.
So if you're only going to use it once, it's just $60 an hour. um for a league. The other way is it's $140 for a two-hour block or $220 with lights. I can put this together and send
it all out to you. Um I don't know what you're thinking, whether you think per head, per hour, if we have to do So, I think right off the bat, we need to kind of like neutralize everything. I think we need to get rid of that baseball flat fee because it's not fair
to the others, right? um like yeah so when they did that right and when they did that flat feed they weren't using the fields right they weren't using it was just an emergency situation to hold it but
now they are time so they should pay like everybody else yes um and then the other thing just real quick you weren't here last time when we were going over the electric bills um
so it's not was the lights like the snack shack at John Pond. The bill was like $90 or something for the month. It was kind of surprising. Um, and Scott and I were talking about it
and he's like, "Oh, they probably what they have plugged in there, you know, it's like some old refrigerator probably, right? That's not the light." Yeah, they do pay us for that. Oh, they're paying for it. Okay. softball. At the end of the at the end of the season, we build
Never mind then. I was going to say we should not we should be building for that. Oh, yeah. No, so they get um the snack shack has its own meter. Yeah. Yeah. Yeah. Cuz I'm sure you've seen the stack the wad that comes in the beginning of the month. There's like 20 electric bills. Yeah, we went through those last
Yeah. Yeah. It's crazy. Um so on that same note, our part of this time amount to it. Um, even when the season is like maybe a day amount like how many ladies
there are that varies the cost, right? So if you you have every daylight hour it's going to be more than Yeah. Yeah. Because that that was the biggest thing like okay this this group uses it for 4 hours every day and we're paying the same as this group that pays you know it's one day a week but it's a season
rate. Yeah. So, the other thing I think we need to do is go through the costs of utilizing these fields. Um, because I know it doesn't seem like much, but we cut the grass three times a week.
So, that's a lot. Um, at John Pon Park, the DPW cuts the grass there. Mhm. We don't cut the grass there, but we have to send people over twice a week to pick up the trash. Like it's just it's crazy and you don't
think of it and like the bunker rigging like you don't think of it. It sounds easy just go bunker rake but it's not. It's there's so many moving parts to everything. So what you need is like a formula for um a formula for what it costs to provide
fields. Yeah. Or at least get like a rough idea of the cost that it takes to maintain these fields. Right. That's a very good idea. Yeah. We we've tried to do that. Peter and I both tried to do that in the past. So, have you have you thought of reaching
out to other towns and asking them if they use a formula? I haven't asked for their formula, but like I said, I've got a whole list of neighboring Uhhuh. towns and what they do, what they charge. Yeah, cuz they must um
I think it's a flat fee like they all it's $35 per head or $60 per hour. One of them was $140 or $150 and then an extra $40. No, it was $200 for your first session of two to three
hours and then $40 for every hour that you want on top of that. But it's every hour per field like it's not just so that's we kind of have to decide what formula we want to go with. But finding out our costs will give us
that baseline of what we need to reach. And then I'm not I know jumping ahead, but I wouldn't suggest hiking up our rates like $5 a person, but have like our fiveyear plan like in five years this is what it it's going to be because the costs are going to go up.
Yeah. Yeah. We have to do the math and make sure that changing it to like a per hour basis instead of a per head basis, right? So would not crazily hike up their rate. It might for some, but it's going to
lower it for others because softball plays for three hours once a week. Like sorry, not softball. Yeah. No, men's softball. Yeah. And horseshoes they pay two nights a week. As we know from volleyball type thing. Yeah.
So Oh, they're only using one small area like one court versus four fields or something, right? So at volleyball the lights the timer was put in. Remember how we keep talking about the timer talking about the timer? So while I was away they put in the
timer. Kind of funny. The outdoor outlet was there. So I was like, "Oh, let me check the volleyball light." So I opened it up and it's a outside outlet inside the box with the And so you push it and it turns on and I was
like, "Oh, that's cool." And I'm like, "How do I shut it off?" Like there because it's not a spinny, it's a push. And I'm like, "All right." So, um, it took me so much longer than it should have, unfortunately, to figure out how to shut it off. You have to keep pressing the button and it rot cycles
through. So, it goes 10 minutes, 20 minutes, 30 minutes, an hour. So, what they're going to have to do is when it gets dark, they go over and they push it and it goes on for an hour and then they'll just have to run across the street and put it push it again. It would be a good idea to have
directions of that right lamp. I told them all Yeah. the story because that was Monday morning when I went over and I saw it and then was it Monday night? It was Monday night. Yeah. Andrew and I are both there because we got the message. Yeah. You know, our lights aren't on.
So, I'm like, "All right." I replied. Andrew replied all. So, we both showed up. So, I told him the whole story about how you had to push the button. So, we worked it out. But, so it'll work.
All right. Liaison updates. Who's got a liazison update? Carrie does. Yeah, a few. Right. Um, so we already talked about the bunker raing. Softball's kind of just, you know, they've been a little upset this year.
Uh, and this Sabres youth football has been kind of they've been very upset about them. So my understanding when the guy came in to our meeting and we met with him, we told him he could have
field four, the old field 4, which is way behind like back towards the woods, right? And we cautioned, it gets wet and muddy back there and mosquitoes and Yeah. Yeah. Yeah. Sounds great. We don't care. It's it's great. So then softball started complaining to me that um every
time they go down there, these people are like creeping into field three, which is the one right behind the battle cage. Um and I was like, well, they're only supposed to be on field four and now it's they're playing into field three.
They're tearing it up. And then we got that email from the Sabres guy complaining that softball's hitting balls, you know, into where they understand their area to be. So, I don't know when that was, like several months ago, you and I pulled out the snow fencing from
the shed. Yep. So, that was put up and I don't know who the s the sapers gentleman said he contacted somebody. Yeah. I didn't know. And Peter, I talked to him this morning. He said he'd never heard that they was doing fly balls out
into there. No, I don't know. I mean, I'll have to ask softball like if the football guy means he talked to softball, but nothing came to like me through parks. Um, but now he's accusing it was like a
passive aggressive retaliatory cuz motion for putting up. It sounds like cuz the fence was up like the snow fence and it wasn't didn't seem to be a problem. But the sabers man also said that um it was now it's further
into his area and not on the field. And I meant to go by but I forgot because of the rain. I haven't been by since it's been up. I I'm not home very much like so uh I
don't know but he can't expect it's going to end at the stone dust. I mean it's a softball field. They need some outfield, right? Field four is I I think he doesn't understand where field four is, right? Yeah. So we should go out and maybe mark it off
maybe with something other than a snow fence. I don't know. I'll go out there next week and um look at it and see if I can talk to him. Okay. Um that was all I had. Yeah, cuz they give us
quite a bit of money. Do we know how many people they have, Peter? Off the top of your head, do you remember? I don't know. I think I thought they gave us $1,000. Isn't that He said that in the email. Yeah. So, I have to check and confirm that, but he said he get that's what he gave us and that's probably what he gave us.
They're hitting five balls from the home plate over. Oh, good hits. Well, it's three and but I thought field three was used by the younger girls. Um, it's used for practice, too. So, whoever.
Um, it could be like coaches hitting to girls in the outfield. Do you know what I mean? So, then you understand passive aggressiveness then, Ro, right? I guess. I just think it's does he understand where the outfield is to that
field? It doesn't end at the dirt, right? So, we'll have to go right to it. Yeah. All right. Anybody else have a leazison update? Yeah, it was $1,000.
Does it say how many kids he has? I'd have to go look. Yeah. So, that's 5,000 by 24 and 40 something 25. So what did you say for business? Not yet. I said leaison updates.
I don't think I have any other updates. I think that CPA is just you know the engineering for John Pon is in the works as I understand it. So, yeah, they're just kind of,
you know, waiting for the for that to get done. Did they um did the invoice get submitted last meeting? Do you remember? I think they're still waiting on it. They're still waiting to see that stuff, but they realize that you've, you know, you've got sports and whatnot going on.
They would like to of course see that. Yeah. So, I know Yeah. Nancy was calling to get that, so we'll have to see. All right. Now, new there's something um new soccer. Yes. I Nothing's come across my desk,
but there was a discussion the the last meeting and I think you weren't here. Something about the water line like the sprinkler or something needs to be done and it like needs to be done before commissioner's fields done before like the ground freezes.
I wasn't at last meeting. So, no, but I I think it was we have money for it, right? Yes. So, it's about spending the money and getting the work done before the ground freezes, right? So, did Scott say he was taking care of that or he's not taking care of that here, right? I don't remember what he said.
I don't know if it's in here. What field? This is fields. Commissioner Field. So, I mean, he did say he was going to call somebody, didn't he? Yeah, I think so. Yeah. So, I guess we just need to refollow up with Scott on that. Do do you want me to
email Scott and ask him what's what's happening with the water line and the soccer field on the commissioner's field? No, we'll ask him when he next meeting. Yeah, it can wait. Okay. All right. Yeah, because they had it all set up um cuz that was Mike and Scott did
commissioners fields. That was their project, right? So yeah, I thought it was going to be done before they started this year, but then we had a problem with the a hole in the thing, the water pipes, the sprinklers. There was some crack or whatever, so we had to bring
somebody in and but so it didn't get done. So then I thought it was going to be done in between the things and it wasn't done. So yeah, if it isn't if he doesn't take care of it, I'll take care of it. All right, new business. Do we have new business? feeder.
There was something and I forget what it is. Yes, I know what it is. The Halloween candy thing. Yep. Um, do you have that message up? Is that what you just did? Yep. So, as soon as we um do the agenda,
inevitably something comes up. So, we turn in the agenda and then the lady wants to buy the chairs. So, Peter has to go in and redo the agenda. And then this time, it was yesterday, we get this message and it says, "Somebody wants to do an event and it says, "This is a free
familyfriendly community event to provide local children with a safe and fun Halloween experience. Volunteers will set up two to three folding tables with bins of candy to hand out to kids. We expect approximately 50 to 100 participants throughout the evening. No
fee will be charged and no athletic fields courts will be used. The setup will be simple with candy tables, small canopy if needed, and signage. All trash and materials will be cleaned up at the end of the event. Now, this is an event
on October 31st from 4 to 8:30. So, I can imagine you have questions, so I emailed him today and I said, "Is this just a random resident?" It is. It's a random resident because I asked if he was doing it for an
organization or just himself. and he said no, it was just himself. He just wanted to provide um Did you forward me the his response? Oh, I don't know. He didn't reply all. I can't say I hate when people do that cuz I am the queen of not replying all.
So, um it's he's just doing it. It's no business or anything. And I said, um, are you intending is it event like a Halloween stop or are you intending that those who stop by get enough candy that
they don't trick or treat? I'm like, what what is happening? So he's like, nope, it's just like a stop. So as they drive around or ride their bikes or walk around, they can just stop at Ted Williams camp and trickor treat at Ted Williams camp to two to three tables.
What is the date of the trunk or treat? the trunk or treat. It's Sunday, October 19th. Okay. From 3:30 to 4 is sensory sensitivity and from 4:00 to 6:00 is actually trunk or treat. And then I said, I forget what I said. And but I said, you're definitely going
to need a certificate of insurance because we can't have people just handing out candy. Oh, I said, are you buying the candy? Where is the candy coming from? And he said, nope. He was purchasing prepackaged, individually wrapped candy just to hand out. So my
feeling is I sent him all our information for Drunk or Treat. I said come and join us. It's great time. Yeah. I set up a thing that Yeah. So I don't know what your pleasure is for this. I mean it's somebody who
probably lives in an apartment who doesn't get trick-or-treaters, which we have trunk and a lot of people like that come. Um, I think it's probably like well intended. I agree. I think it's
odd to do it on Halloween itself. And I think it's kind of puts us in a weird position where it's not a park sponsored event. Like someone's going to be at the parks. Like I personally like as a parent and it's nothing against us individual. I that would kind of raise
some flags for me. Like it's not sponsored by the parks, but here's this person that's just here handing out candy. Like how about I I like I like the idea of the trunk or treat like have getting a table there. I agree with her. I I just combine it
into one one Halloween event on the 19th. Yeah. Say join us. Join us. I think that response. Yeah. Let's go with that. Okay, I will reach out and reaffirm that for
him tomorrow. Um, as I said, I trunk or treat October 19th. I just posted it today on our Lakeville Helping Lakeville and our park commission page and we already have um 10 responses. So, we'll have at least 10 people. two are me. But
so I encourage you all to come whether you want to do your own trunks or whether you want to just come and um I have a the park. I do one and call it the parks. Um I also decorate our
maintenance vehicle. At first it was just to like see Ryan's reaction, but I decorate that and then um I make my husband come and do a trunk as well. So, you're all welcome to bring your own trunks or hang out at one of ours.
Awesome. Probably do something. Okay. Any other new business? That's all. Our next meeting is October 9th here at 6:30. Is 6:30 still good or last
time was just a thing? Andrew had a crazy drive here. Yeah, I was coming back from Auburn, New York. So, that was a date. I prefer 6:30 if we can. Okay. I get up at 3 the next time. So, well, I'm sorry. 6:30 is good. All right. Do we have a motion to
adjurnn? I'll make a motion to adjurnn. 7:41. Second. All in favor? All right. Meeting adjourned at 7:41. Thank you everybody.
Thank you.