##VIDEO ID:5tY8ELNp8kY## [Music] good evening and welcome to the Thursday January 23rd 2025 meeting of the Lakeville planning board it is 700 p.m. and we are meeting at the Lakeville police station at 323 Bedford Street we have Lake cam recording and is anyone else recording hearing none I will uh just for the record we do have a quorum uh the only member missing is David Lodge um and just for anyone who missed our last meeting our new town Nancy dery is with us again this evening Y and Kath um as usual and moving on to agenda item number one we have a public hearing at 7:00 for 43 Main Street upon the application for approval of a definitive plan submitted by Lakeville owner LLC to consolidate the existing Parcels remaining Lots four and five lot 5A lot 6D parcel a and parcel B and subdivide into two buildable Lots lot one and two and a roadway located at 43 Main Street um map block map 060 block 007 lot 001 lot 0000 1 D Lot 00001 G lot 001 I lot 00001 J lot 001 L and lot 00001 p with possible vote and I will read the uh notice to public hearing the Lakeville planning board will conduct a public hearing pursuant to masteral Law chapter 41 section 81t on Thursday January 23rd 2025 at 7:00 p.m. at the Lakeville police station 323 Bedford Street to consider the application of Lakeville owner LLC for approval of a definitive plan submitted by VHB to consolidate the existing Parcels remaining Lots four and five lot 5A lot 6D partiel A and partiel B and subdivide into two bu buildable Lots 1 and two and a roadway located at 43 Main Street and with the aforementioned map block at Lots the application and sorted documents can be viewed in the planning department by appointment or the planning board's web page do I have a motion to open the hearing I'll make a motion to open the hearing for 43 Main Street second motion and a second all in favor I I public hearing is open hello good evening for the record John lir um see you all again um so we are here this evening to discuss and present uh a subdivision um so I think important to note that this subdivision doesn't change anything of what we were doing this just sort of resets and starts from clean the underlying uh property lines that are existing um on the property so as as the chair mentioned this property is divided up pretty dramatically and I want to say six or seven different bots in its current current state this oos subdivision will effectively combine all of those lots creating a single subdivision Road in the rear off-road Island Road um lot one is proposed as a little under two acres um well 1.8 Acres let's call it um and then lot two um is the the balance um of the property um this was considered throughout our permitting process really from from day one um and sort of served two functions um the first was candidly was to freeze the zoning um we had initially proposed this plan there was consideration for um the Z underlying zoning in the mixed use District to potentially be changed um which affected our proposal so strategically we wanted to freeze that zoning um that was the purpose for the preliminary subdivision the definitive subdivision that we have pulled forward and and and presented presented to you all this evening um does serve a function uh and a purpose for what we intend to do and really that main purpose is to create a distinct and separate lot for the wastewater treatment plant from a business purpose it's helpful to have that lot be sort of its own entity and each of the three remaining projects would own their proportionate share of that entity and therefore control the treatment plant so it does kind of serve as a as a business function for us um which is why we continued from the uh preliminary subdivision plan to the definitive subdivision plan um the other item to note is that all of the review that we went through with uh environmental Partners AKA Apex engineering um all of their storm water review traffic review um review of site civil was included the subdivision was included as part of their review so it wasn't like they just didn't look at this piece of the property this property has already been pretty thoroughly and heavily reviewed um really I think the only review that that needed to happen um from from where I sit and I might be um misspeaking here but was a review from the zoning um but was the review of the zoning which I believe mate darling did um he did flag one thing which I'll let Annie speak on but we have since made those changes and resubmitted a revised set um which is dated January 9th and I believe that should be the updated set that you all are working on but I'll let Andy speak to sort of what that change was yeah thanks John uh Annie Gorman with VHB uh I prepared some graphics some color Graphics that'll pass out just show change a little bit and we can make these publicly available so get toer thank you thank you um great so with the first sheet you can see you know shown in green is the subdivision that we had submitted back in December uh Nate had reached out to us and brought to our attention that there's an item in zoning um that is called the front yard Circle um requirement and the front yard Circle um requirement um makes it so that there's a 160t diameter circle touching the front yard um property line yeah and the the diameter of the circle is not supposed to touch any of the um side property lines for the the whole um um Circle so we made that adjustment uh in order to accommodate the circle we extended the subdiv Road about 85 ft uh it didn't change really much else um just it was just a minor change to the property lines and we as John mentioned we resubmitted those plans on uh January 9th all right yes um we do have one thing in our packet uh from the fire chief um I'm not sure if has this been shared with you um so I I'll read it uh this document serves as a comment on the proposed subdivision plan for the property located at 43 Main Street the fire department requests that the following conditions be added as requirement of any plan approval um all non-approved uninspected commercial trash or operations cease immediately and any unpermitted dumpster greater than 6 yards in size be immediately removed from the property during recent months a commercial trash operation has been using this property to store dumpsters greater than six yards without a permit additionally refused has been stored on the property overnight there are requirements for trash storage um in the fire code the operator has failed to notify the fire department of this operation or sought inspection of the site per the fire code the property owner is the responsible party for any fire code violation found at a given location so now I I understand this wasn't a a butter but are you aware of this situation yes we were made aware um we reached out to the abutter notified him that this was a problem he's a relatively new owner of the property um and I don't think he knew where his property ended and ours began so an's team their survey team actually went out and Stak the property line so that there's he now can see where his property begins and where his property ends and we've asked him to remove those dumpsters it was my understanding that that had been completed um if it hasn't we can certainly correct it um and and if a condition of approval is that those be removed from the property we're we're comfortable with that I I again I thought that was already resolved and I apologized that that it wasn't I just want to make sure that it you know publicly for the record that it's we're aware of it we're trying to correct it as best we can so perfect mam chair also um Kathy received an email from a property owner late this afternoon um Diane Reed and oh right from the bridge it was I did see it included in the last minute the midd um this is from Diane Reed and Bruce Hendrickson from nine Bridge Street crossing um I'm not going to read the whole thing but her concern is is about the um the Bridge Street entrance as well as um the light that we know is supposed to go in in that location but we know from this project um you're going the 40b has to do with that dog leg you don't own the property right direct ly in front someone else owns that property in front of the hospital property that you own um so you just have that dog leg area and that would be something zba would the 40b because that has not that's not to do with this um but so that's what this um email was about it's acknowledged I agree it's a bad intersection something should be done it's not a Town Road it's a state road I know that we had money at some point from the state um but we also had to put in and and so now it's it's you know up to the town to determine you know whether it's something from uh remediation through the 40b or or or not um but that's really not this boards pery Jack did you have a is it talks about without a permit is this trash collector got the permit from the town yet I I I don't know I'm not sure I think the main the main goal was to have it moved off of this property yeah but not the requirements of treas storage without a permit so well so because it was on their property it became their problem but now if it's on the right property owner's property that his it was news to me when the fire chief reached out so we we didn't know we didn't I he he sent me a similar similar letter any other questions from planning board members this time no good any comments from no I'm good okay um any questions comments concerns from the public okay so um I think we have a very straightforward um plan in front of us it's combining some lots and creating two one that's very large and I and I know from previous meetings you do plan on coming back for some anrs that's right So eventually those different um sections that are that are to be built up on from the site plan review process you'll anr those and and those draft anrs and correct me if from wrong but those draft anrs are included in our s plan packages that that we presented to you all so if you want to see what those will look like and what those lot dimensions and those things it's it's in there okay all right so um I I think we should just move forward with standard set of um conditions as far as I I think it just needs to be basic because everything was covered in um the site plan review we already like he's he mentioned environmental Partners that's our peer review engineer that the town hires they pay for but we hire and they do all of the engineering work on behalf of the town so we have had a thorough engineering review um of these projects CH would you like to add the condition condition about the um TR yes we might as well throw that condition in for good me measure absolutely anything else to see a condition on this no I think like I said I think we've we've got a a pretty good condition and and decision for the other two that we work through I I just want to see some basic conditions and then um we can either wait we can continue and just let you review that draft Yeah that do that that works yeah when's your next hearing be would it be something that we February 13th discuss and okay February 13th okay I mean if we're able to see those conditions like 24 hours in advance well before that that's my hope okay so February 13th would someone like to make that motion to continue I'll make a motion to continue the 3 Main Street till our next meeting February 13th 2025 you have a motion in a second all in favor I I by thank hearing is continued thank you agenda item number two an anr plan 80 Southworth Street and five Fairview Drive sfg Associates Inc possible vote good evening I'm Brad Fitzgerald from sfg engineering 28 Main Street in Lakeville um this is a it's a simple land swap family land swap um um so we're looking to take a piece of land from um five Fairway and transfer to 80 southware and we're looking to take the exact same size pie of land from ad Southworth and transfer it back to five Fairway so that there's no change in area of the Lots uh there's a slight change in Frontage the lot on Southwood gains about 18 ft of Frontage M um the one on Fairway Drive has 3177 ft of furniture on Fairway Drive there's no issues with um front ofure area you know these Lots were created prior to the most recent zoning changes so um they still meet all zoning requirements um at the time that they were created all right any questions from the board I had one so I I just did a quick like Google Map search because I was just curious of what this was so Fairway Drive does have a like a garage or a shed right an accessory building that kind of butts up against that Southworth street am I correct or am I wrong I don't know that so I just I know that looking at it it looked it looked close to the existing property line so I just didn't know it wasn't shown here but I if you look you mean if you pull it up it's hard to say so there was an existing accessory building that was down there I was just wondering what how close that would be to that property line I guess now I guess it's an existing building but I just I was just looking at it I just didn't see it on on this plan yeah I I don't know whether it's there or not my partner did the field survey I would have thought he would have located if it was still there um but I I can't answer that question 100% is that where it says no wait that's this tank this G gar yeah no it's not that one it's it's it's part of the uh part of the Fairway Drive property that's in the back there again I'm not I'm just I just didn't see it but I was again I was just looking when I was just searching around um was it wasn't wasn't on the flo are you saying it's near the is it near the house it is it's it's pretty much sitting right where it says remain front remaining you know where it says lot a to be conveyed it's pretty much sits right there if not closer okay yeah unfortunately I cannot answer that I I don't don't know that answer but again I could be I'm assume I yeah is it did you drive by or was it no I was I said was I Google Google Maple map search but unless it got torn down but that's fine I just I don't know do you have the um um the road view yeah and that do you does it show it on that y it does so um this is it right that's 8 that's so neither none of the homeowners are present this evening uh not there I know toward theth building I don't mean I get into an existing building but we're putting it closer moving a property line that's regarding an existing oh it's not this right here the building sits right there there h i maybe further over again I'm just looking at it so I don't I'm not I didn't go survey and didn't drive by I just noticed it when I was looking at it when I was just checking it out so again I'm just just asking so not that but I'm if I'm sitting there and I'm looking at where they're they're moving it over 18 ft 20 ft but if you can see it through I again I'd have to drive by but didn't get a chance to drive I didn't either H but your surveyor didn't he didn't pick it up no it's either it's gone or maybe it was overgrown I don't know um does it say a date on that sometimes I don't show the date minute August 21 I'll take a look 2021 okay so it was 3 years ago so maybe maybe it's been removed I feeling it might have could be I know for myself I'm I'm glad that you showed the well and the existing septic because that's something I think we need to make sure on anrs are shown so that it doesn't become a problem you know Crossing into your neighbor's yard to De with your it's fine but if it was an existing accessory building that wasn't on there and you're moving a property line closer to that accessory building because that where a again a substantial accessory building it's like a 2 Bay garage with power to it so I don't know where that doesn't look that old it's pretty signicant again it's shown on the the basic yeah well are you okay if we continue this and just um determine whether or not this this building is in fact in that yes I'd be I'd be fine with that um I apologize that um you know if it's there I apologize that we didn't show it right okay well we'll if if you have to update you know the plan so be it um if not then we can just move on yeah move on um so would someone like to make a motion to continue us to February 13th I'll make a motion to continue the anr um till February 13th a motion in a second all in favor I I thank you very much we see you next month all right agenda item number three anr uh plan 10 panary Drive seeing the land surveyors possible vote good evening welcome back I see that you have filed an official anr yes and um I although I the copy that I have doesn't have a stamp I heard that you did submit a stamp yeah okay excellent and so you're just looking to uh create the two lots this evening yeah I mean where we were um asking the first time about a possible variance because the circle didn't fit where the house was right but that wouldn't go through this board we don't deal with the the variances no we've moved the front yard Circle to where it is on the other front edge of panary drive so both these Lots should be conforming they meet all the criteria I don't think there's any anything deep to think about here yep so you have the front yard circles you have the appropriate Frontage um the setback I see the well do you know where the um existing septic is on uh lot one e where what the existing septic system for lot 1e no I don't okay um I would expect it property it's on the what there is no septic system on one F right but on the existing the existing home the existing one um the property of lions no no we're we're wondering about for number 10 the right you're looking for SE number 10 exactly where's your septic syst accept it where's yours on number 10 what do we are we we talking about less lot on my property number 10 right know where the septic is i' like to ask you a question about my a circle on my house can we have a few minutes to talk about it right but they want to first ask you about septic where's the septic on your house what is the septic yeah where is the septic where that where it's between the house and the bar okay actually when I put the septic tangle was supposed to be one pit mhm but I put three pits and it's one year one year one day okay I inst so because so when you do an anr and and you're dividing it uh we do have it in our rules and regulations to show the existing W and septic so that it doesn't end up on the other lot that you're creating well you have that that I'm talking about right now tonight is the one last one pass right you you're just creating the one one new lot the question that I have on my house the circle was implemented years ago two three or four years ago for the actually to have enough up so you can put a construction that's was the implementation of the work to protected the Wetland am I correct no so it used to be an Upland circle now it's a front yard Circle it did change well if I if you put the circle on my house it goes out by on a on a South probably line about a foot that's all the circle the misses my house only for about a foot or two but I have a three 132,000 Square ft on my lot there is not a a piece of wet land whatsoever not even an invinity so why we applying the circle and make my house non-conforming because a lot when my house was built was conforming with all Town regulation so I think we the circle came we kind of got into the Weeds on this last time I don't want to get into the weeds this time either um all of the bylaw regulations apply to everyone in town not just you okay so we do have to follow what the bylaws State you're in front of the planning board for an anr okay but how can that's what we're talking about tonight we're not talking about anything else just what's shown on the plans in front of us that's it okay we're not going to go any further so if any other planning board members have any other questions at this time the building inspector asked me says see if you can get a piece of land from the guy next door and you give him some but so that has nothing to do with this we're we're looking at an anr for to create one more lot well but I I don't understand why the house become one was built was all Conformity of the regulation of the Town how went up the bylaw like I said last time the bylaws are changed through a town meeting vote it has to go to a 2/3 majority vote to change zoning so it's a process it changes the bylaws it happens over a period of time and there's nothing that we can do about it at this time I understand but it doesn't seem I thought to okay but okay so no more of that okay okay all right moving on I I know what to do now just let's look at these we have an an I think so I don't know we got this lot approv the last one so I would like I'd like to see the septic on here I mean we've been asking you know everybody to be consistent show the septic and the wild like our rules and remaining of the land anyway so becomes conforming with the circle here so you can I just ask a question you're wanting to know where his septic tank is on his l exactly obviously there isn't an existing one on the new one yeah no the purpose of the septic on the existing lot is to make sure that it's not butting up against the new lot that they would not that they would be hindered not to be able to put a well on it because we have to have the separation for it so it's more to prove that your septic is not sitting on or in a in a spot that's going to be a hindrance for that new lot just said it is it's well far away from his between but we just want to see it we need to see it on the official plan that's it that's it between as long as add that to the plan want to see it to be so if if yeah if you add the septic to the plan at next meeting we'll it'll be it's going to go through us that's all we're looking for as a septic on that other than that I think we're I think we're we're good there you're in compliance with adding with separating this lot as long as the septic the existing septic shows on right so the septic things uh that is not on a lot is uh is a stop approval of this lot a lot to because they want to see where it is in relation our lot it's not there you got put it on here so that's what they need to see that's it yep that's it okay but I mean it has to wait till another two weeks to put that on so our next meeting yes yeah okay just out of curiosity in order to to get that last one approved is there like guidelines saying what should be shown on the thing was yes we do have a um if you go to the planning board page there's rules and regulations and and it lists everything that should be shown on a plan for an anr okay all right so we're going to wait another two weeks okay all right so someone like to make continue to I'll make a motion that we continue 10 panary Drive till uh February 13th is it yes Motion in second all in favor all right we'll see you then you any questions thank you John thank you give us a call if you have any questions agenda item number four public hearing 160 Bedford Street continued request for a special permit under section 27074 12 to allow a commercial parking facility evening good evening evening no your name for the record at John witson on the attorney for the uh petitioner um JH Taylor realy courp and Ken cuberg on the owner's rep for JH Taylor realy Court okay um so we we have nothing new for submittals but um we did uh reach out to Town Council because you were asking us to look at just the front lot as opposed to looking at both Lots correct and so because the drainage is on the second lot we do have to look at the whole the whole thing together you can't be separated okay well I guess that's something that we'll need to address as well and I was unaware that Town Council was weighing in on that so I'd certainly um you know submit uh some documentation as to why that may not be the case um as far as the entire parcel goes we we are in front of conservation again on Tuesday to deal with the drainage part of that um so we'll know more after the conservation meeting on Tuesday Tuesday but the uh focus on on this particular um petition is for that front lot the 1.6 acres and and not the back lot and it's for the um the parking in that area so but your drainage is is on that second lot right and that's that's um that's something that conservation will address on Tuesday we've been uh working with them in terms of submitting all the drainage figures and I think they're ready to take some action on on Tuesday okay well we will look at drainage as well sure so we're asking to continue the hearing until after the conservation meeting um to see where that stands and and uh see things how things go on Tuesday for that okay so February 13th for this as well I will not be here February 13th so the [Music] following February 27th oh yes okay all right so would someone like to make a motion to continue to February 27th I'll make a motion to continue 160 bford Street till February 27th 202 we have a motion and a second all in favor I apprciate it thank you thank you thank you agenda item number five uh review fiscal 26 budget possible vote so we do have in our packet we have a fiscal year 2026 budget calendar we also have um from the Town Administrator the budget submission and instructions um I just wanted to read the top paragraph from the Town Administrator it says the fiscal 2026 budget process will continue to challenge the organization to maintain services within limited resources as a result Department should not expect significant enhancements or additional resources Beyond statutory or contractual requirements however enhancement requests are encouraged and will be addressed if possible during the year if Revenue estimates are met or otherwise funding becomes available I'm certain that with your support we will successfully navigate these challenges and emerge with a positive outcome I thought that was very they put very true and um put and positive at the same time so I appreciate his um input on that um so we have a snapshot of the planning budget showing the 2025 um original budget at uh 144 144 886 mhm so typically it goes up 2.5% on a yearly basis um and I would expect that would be what this planning budget would look at as well um anything that you would like to share Madam chair um I believe the planning department would not be looking for any extended funds based on on the the the conditions that were just laid out for us I don't think we have any extra needs and if we do we can be resourceful if they do should arise Sharpies mean Sharpies Sharpies those are in we paid a premium for this stuff right yes we do holy look at the salaries [Laughter] here yes indeed I know you need an assistant come on along you're welcome so I think it is I mean obviously with this past year um the original yeah you know versus the actual for 2024 was less because we were without a town planner for most of the year so um it's so Sharpies that really J offic place so what happens to that money where did that go how' they use that cuz you know we have needs for for certain Services you know so very often it gets shifted to somewhere else when there's an excess I I that's typical right um I don't know that that's what happened in this case but it's very typical another need comes up and those resources get get transferred somewhere else until another until the till they fill that role use it or lose it that's what we say I mean the only thing that I that comes to mind that I'm I think of is um we need to we need to map the buildable land area that's a safe harbor um for the town not just the 10% of uh subsidized housing inventory we also have a 1.5 buildable land area which would hit us as a safe harbor um you take the full land area take out all the water all of the uh conservation restrictions you take out the roadways you take out the railway and and then you you check to see if your 40b developments Encompass 1.5 of that buildable land area that remains and um that's something that needs to be mapped and and I had previously reached out to sured and that's not something that they can do for us so we would have to and actually this is part of of when we look at our um our goals but that's something that I would like to see us try to find some money for to do consultant normally you wouldn't get that out of just your regular planning department budget that would be more like a capital item we would be hiring out for consultant the town does not possess the gis capacity when there's no um there's no we don't have the plat for it and I wouldn't suggest they buy it the expense is astronomical and it really it comes with a a a special skill set too like you really want someone who can really be able to run that you know argis like someone really should um I could check out Bridgewater and see what Bridgewater might be able to offer us for they they have students there's a rgis classes so I I mean it's worth a shot um but otherwise I will keep my eyes peeled for opportunities um for for funding to hire a consultant to do that okay yeah yeah CU that's really the only thing that I see is like an additional expense that isn't really in in the budget um I know name tags name placards have been mentioned because slack board I mean planing board has fiveyear terms maybe it's worth out of the budget absolutely ABS what heal gets fancy ones take a look and see what they got but other than that anybody else have any comments about the no no all right so um this sounds good I I think we're already it said um deadline for submission was Friday January 17th he said he was fine with us meeting to have the planning board take a look at the budget as I had just received it as well when I first came on and we definitely wanted to make sure that the the board had a chance to take a look at the budget and see if there was anything in here that you know you needed for or you know or so that we could take out right MH I mean it's pretty straightforward there's not a lot of extras there's some training office supplies inate travel and dues and subscriptions and it's all mhm you know fairly low dollar amounts yeah which seem good y y all right so do we want to send a memo back to the select board just letting them know or to the Town Administrator letting them know that we did review it and aside from you know potentially looking into that mapping absolutely it looks good it sounds good all right all right do we want to take a vote on that send them memo yeah I'll make a okay make a motion to send a memo to the Town Administrator approving the budget right yeah yep all right so we have a motion in a second second all in favor I motion carries all right we have agenda item number six discuss site plan review bylaw edits So within our packet uh we do have the printout from our zoning bylaws with site plan review um one of the items that came up is under c applicability um for the items that site plan review applies to um number two it says in addition to an existing structure occupied by a business or industrial use resulting in a floor area of over 1500 square ft in aggregate or a disturbance in loot coverage of over, 1500 sare ft um also number six refers to new construction modification or addition to any residential structure which will disturb more than 43,560 ft of ground so that's about an acre of disturbance of ground so the problem is when you when you look at under eeview procedure application applicants for a building permit subject to section 270 6.7 C shall submit an application abouts list fees 14 copies site plan review so the problem is if if if there's just disturbance in lock coverage ground work and there's no um building like for example a parking lot if if they're not building a structure that's not triggering site plan review because they're not submitting a building uh permit application so I think we need to just make sure that we're not tie up a loop loophole so to speak I guess so we're not missing um a situation that should be looked at by S plan review maybe it's a large area that's you know disturbing a lot of ground and and now because they haven't pulled a building permit no one in town knows what's going on so um so you see whether or not there's a building or not it should be well so it already says that it's already part of our site plan review is it says a disturbance in loot coverage over 1500 ft but there's no trigger so it doesn't say like as soon as you dig 1500 square ft or like if you if you move 1500 square ft it doesn't say you have to do you have to submit a site plan review it only says upon application for building permit so we have to have something in addition to that that also triggers these items that are also included Insight plan review um I don't know if that's something that take a look at that yeah bring you some yeah bring you some some suggested language okay for you to take a look at and then the the other thing we've talked about architectural standards I don't know if if we're going to take something to town meeting for site review if we should try to make that more more more well defined yeah there you go thank you well defined because um a lot of it is I mean it says architectural standards you know shall apply to all new construction which is very straightforward but um it it talks about strongly discouraged or um panal prefabricated appearance are unacceptable but it doesn't say it's not allowed um so maybe some just better language for absolutely those as well um who does that well I think I think I can do that take a look at it yeah i' be happy too I'll pass it through Amy as well to make sure that anything that we're suggesting um would also also pass the legal sniff test sounds good yeah just to make sure I'm not stepping in over my ski tips I don't know if we had do oh we have a planner so she can look into that um is there anything else that anyone else wanted to discuss revising the site plan I think this is a good suggestion and update there'll be a few maybe suggestions that will come out of the per excuse me what's that lighting number seven is that okay lighting um yeah supposed to be um number eight lighting's on number s yeah yeah it's number seven just want to make sure that we're all okay with that what about sign well we have we have a specific site uh bylaw for signs M yeah and we actually do have a dark sky compliant um by law there's a lady will be here in 8 yeah I think I think we're covered for those cuz we all we either mention or we reference back to we at the standard okay oh you know what the other thing when we um when we redid site plan review it used to say open space committee and that was one of the edits I had asked have added last time but it didn't get added back in there so open space we have Liz Nash who she knows native species and if we have an opportunity to let her take a look at landscape okay I would love her to be able to do that and you know make a comment back because I have no idea what's native and not native and we might as well use that resource she is a volunteer on open space committee and and I would love add that to the review procedure number one um H section e E1 under the list H yeah add H open space m and it used to be on there for site plan review for it to go to open space but um it was not included when we revised it last sounds good so that's for the review right yeah just for the comment yeah just for them to review and take a look at landscape and send us back comments can't hurt no if yeah there's something that we're not knowing outlying that we're that's we're we're not looking at that aspect of it and we don't always get PE riew on landscape you know unless it's a huge project that you think it you know should be done so if she can just say oh well they're using this they maybe they can try this instead I think I think that's great yeah so um if we're hoping to get this for spring and the warrant would open in March and close in March do you think we can pull this off do my best yeah I mean it's it's it's just a couple minor edits and then y I think the major one is just to make sure that that trigger for um site plan review y that sounds great okay all right so should we put it on for our next meeting as well it's going to be Deja on February 13th we we will we will add that I'll see how far I can get but I'm sure we should probably bring you something back or should we push it to the 27th 20 13 no 13th okay yeah I'll see what I can do and if it looks like it's going to be pushed I'll let you know okay so um motion to continue that I'll take I'll make a motion to continue the um what is that the discussion site plan review bylaws edits till February 13th 2025 second good motion on a second all in favor all right I motion carries uh agenda item number seven planning board goals all right also in our packet we have a good size print out thank thank you for printing it on the larger paper much easier to see so this is kind of this is good to I I know we have like a lot of stuff on this agenda this evening going forward it shouldn't be this bad but I think you know bringing Nancy up to speed and just kind of catching up because we were hoping to do a lot of things over the winter that didn't happen because it's been nonstop yeah um that's great so I guess we can just run real quickly through these and and um so our goal number one yearly review of planning board goals to ensure goals are being met uh number two is establish individual goals for support staff um and so we did have a Time bound so those two are supposed to be done in May so we have typically you have election in April you on board the new members and then in may discuss um goals yearly um establish individ individual goals for support staff um that was one that I think we basically just asked Kathy to to firm up a a cut off date for submissions for new submissions obviously we still have trickle inss for a lot of things yeah um but also getting the agendas To Us by Friday she's been doing a great job with that thank you Kathy it makes a difference to be able to see it electronically first you know read through it and then um you know have a chance to pick it up the following week so that's been ongoing um as far as setting in um new goals I think I think you got your hands full as it is um because I see this sort of as this is kind of not just our list but your list as well um to help us with um and maybe there's um particular needs that the planning board actually has that we could support and provide information to trainings or things like that um any information that would help um help you do your do your job that's what we're here for excellent um number three is review current zoning map to ensure compatibility with existing uses um some of the details at one point um it's it talks about is there a need for adult entertainment District because at one point we that was on the agenda and it was like a red flag for me because we have adult bookstore and and it kind of encompasses all of that but supposedly if if you don't Zone it it could go anywhere exactly 100% you're your right spot on so there was and I want to say it was in the 1990s when this came to be and communities were struggling and trying to figure out where where do we put this so that we don't end up with it everywhere um so they did people would find a location generally closest to their neighboring a butter but in community as far away as possible possibly on a Wetlands lot but they would had to identify somewhere so yes you have to actually want to make sure that you keep a district and if it's if you already have one well so it's in the use chart it says adult bookstore and I think it's special permit in industrial only I'm just I'm not 100% that's going off of memory I haven't looked in a while but I I think that's what it is okay um so I don't know if that's enough or if we really should have a have a designated we could take a look at the industrial Zone and see what might be possible cuz obviously Route 44 there's industrial up there there's already one that way maybe but but the other side yeah where it's already built up actually how about the existing Industrial Park um but we also know that there are incompatibilities within the map itself yeah um yes so that's something that you would want to make sure that your Water Resource protection district and the marijuana overlay district is on the map um and it's not the FEMA flood plane map is is available in many aspects to anyone and it complicates a zoning map when you put the flood plane map with the zoning map so I I would keep that one separate just note it that they could go to um FEMA or the website for that type of information to determine and then you keep that as part of the things that you want them to put on a map or plan so that you know that they're at least paying attention to those flood zones so that you're able to to quantify that in a way that's helpful to the community you don't want to have them put a structure in the flood zone that's going to be a problem for someone else right out of curiosity on the flood zone do those Maps get updated oh it's horrible yeah so um FEMA is not well funded in the mapping division um I'm a I have been a certified flood plane manager and so I'm aware of the mapping has not been done well in Massachusetts they did the coast probably back in 2000s and then they recently came through the the Bristol County area and did some of the major streams um I think there was a um a recent zoning update in 2019 for this area covering those stream areas but no they're not done very well they rely on USGS information they hire Consultants to help them um do the mapping yes but they're underfunded in that area and it's very it's key right because your insurance is tied to those FL areas and if you happen to be in one then you if you have a mortgage you're required to have flood plane insurance and so and if the town you know refuses to ignore some of the key features of the national flood plane um Insurance then you can be dropped so and the whole Community could be dropped so there are some key aspects of making sure that flood planes are are something that you want to continue to pay attention to so I think we actually did it back when Barbara was on the planning board I want to say 2021 actually and I think she was like we need to do this cuz if not people's insurance is not going to cover exactly so we you know thanks to her pushing that through it to get get done so um we are Lakeville absolutely so we we are reach we've reached out to serid because we understand that Mark Resnik your previous Town planner was potentially working with serid to do the zoning update I don't know uh we're just at the beginning of the conversation they're looking into it right now now to determine where that is at and what else may need to be done that was done with ma funds so the the money that the planning board has for Technical Services it's like 20 hours uh in a year a calendar year so um and they're looking into how much how much how many hours we actually have for technical assistance to make sure that we're we're going to meet that High Mark for the for getting all the zoning pieces into play and get a final uh Zone map for you that has all the things in it that you need okay yeah and I know that there's some tweaking that people want to take a look at some of the other areas to make sure the lots are accurate right down to the the details so we can probably take a look at those as well and and actually Jack and Dan were doing some driving around we were kind of looking at the lower section of the zoning map because we were trying to see how we could take a look at it ourselves and focus on certain areas so yeah great that's um it's definitely needs to be done sooner rather than later um that and so we do we kind of arranged them in import um so number four is review the use chart in zoning bylaws that's something I've been saying I'd love to get a chance to do but haven't gotten around to um uh number five create senior housing overlay District now this one is something um just so you're aware Nancy at I want to say back over the summer ju July or August we had a presentation from a developer who was interested in creating a senior overlay over a portion of the lake ball Country Club okay so we we we invited the public we had a number of residents speak and they they actually seem to be in favor of it m um and then they the developer had reached out to the select board to to uh introduce and and um present to them as well and I haven't heard back from them since so I don't know there the goal at the time was Springtown meeting but they're they're kind of running out of time but I would look to them to say you know what do you want to see and then for us to take you have the contact I'll be happy to reach out to them I do so I I'll forward you that email Shane actually they put a nice presentation and I really like the developer he said he's he came in to sell a project in ROM and he was talking about how he hates 40b he doesn't deal with 40b because in order to sell you know these at at such a uh affordable rate you have to jack up the prices of of the market rate units and I was like oh I like this guy a lot of people even Barbara St as she stood up she's like I didn't want to like you but I do so I think it's something that the town might be on board with but I don't know what happened see what happened to him and see if he's still interested in and assisting with that think it was Thorndike and yeah yes the ones who did um Thor down in Plymouth oh they were all over place he had place in what East mans yeah yeah um number six complete review of 40R 40b and 3A for identification of applicable property so we actually this is another item that's kind of in our packet later on um it looks like so Sera was uh completed the application it looks like Andrew was able to submit it back on December yeah I think it was so so that just the town already has compliance seret already did the review they said that our existing smart growth 40R districts um should make us compliant with the 3A how uh zoning we don't it's not a a building it's a zoning it's creating zoning but we already have the existing zoning so it should be should make us compliant so that has been submitted to the state all it was was an application mhm um and it's required the requirement right even though now the dates are kind of out the window and there's still things to be ironed out and absolutely um so that one actually I think we could move down and say you know basically achieved and ongoing um number seven review planning board rules and rigs to ensure consistency and up to dat Target a complete review within 5 years so this was great because we got the money we got $48,000 for sured to um to do that for us and I think the target is spring summer y for working on that um and we have um reached out to serid um to potentially have a kickoff meeting and provided them with The Upfront data so there a big data dive in the beginning before they even begin and then the there'll be a kickoff meeting I'll let you know when that is and yeah and we'll get that underway yeah nice um number eight hold one combined meeting with CPA and concom didn't happen uh that hasn't we had it for December yearly thinking it was going to be slow in December it has not been slow um so that's kind of on a that's like a if we can fit it in kind of thing we know we've met with you know Nancy now a couple times um well I guess we kind of had a yeah oh but never was CPA which would be kind of so just so I a better understanding of what the purpose of that meeting is could someone just give me some background information um so that was uh basically to help just open communication so one of the reasons one of the things that you know this board whether it was hiring a planner or a coordinator or some other role we we were in agreement that we need to see better communication and coordination with you know with other town uh departments officials boards committees commissions Etc so that was kind of um something that we saw as a potential to you know have discussions with conservation because a lot of times we look at the same plans but they look at one aspect we look at another and we thought it it would be nice to just have that sort of uh communication as well as CPA obviously it's spending you know tax dollars and and planning board has a member um I'm that member on CPA on CPC um but instead of just me being the liais on and going go and you know go between to to actually give the board a chance to discuss what we want to see and and if there's anything that that coincides with you know the plan and whatnot but but um in the past too I have announced you know the CPC is holding a public hearing so anybody anyone can go as a member of the town and voice your um opinions that's great during that public hearing so so CPC will be having a public hearing on February 20th so okay that will be next month I just want to add in our pre in other communities they sometimes have what they call interdepartmental meetings or inter like having all of not just department heads but also the boards committees commissions all together um one time a year or twice a year to discuss any big overarching issues that the community is being faced with in order to to work out all the details amongst all the different entities that have to deal with certain things and people have found that to be helpful I would love to see that for a big 40b project especially because I feel like yes we'll send comments you know but it's it's it's so much different I thought it was great on the 26 when we were all in the same room and had a chance to hear from all different points of view like that's exactly kind of what you you know what you were having y so I mean especially with 40b like you know it would be great great to have that out the gate instead of um yeah at the high school you saying all in in here number nine is implementation of applicable master plan goals um to communicate this regularly with master plan so we did discuss with Jack because Jack is our master plan um Le liaison member representative Etc than um so we wanted to leave this as sort of because we wanted to look at the goals monthly but as you saw since August we haven't looked at it because we just got so busy um my plan would be to give them a copy of this you could yes yeah that's what they want you could do that yeah that's what the chief would like and I you know we you had given me some of the goals but I think this is a nice formal yes some of these goals might not actually align with the master plan but this does give them an idea of what we are working on and we can always add to this too and if there's a specific question you can always go between but the reason we had this on here was just as a kind of monthly conversation what's master plan looking at know Rodney's not so much concerned about how it interacts with the master plan but what are we doing right there you know there's so much if you go to m plan board meeting there's so much much disconnect between them and everybody else and I and I recommend to them you should have regular means bring the only one the only one so far that's been in was Mark kns I bring every one of the committee members in have them sit down and tell us what they're doing so we have something so you know this is great if you're okay with that and you see I would give this the yeah I mean I'd maybe give them like we'll we'll do like a revision us with all the updated edits and then maybe send it to them yeah because I got a the next meeting is is it it's in February February 9th 9th 12th maybe I don't know I can find up for you but I mean if if we do that and if we could put over here I might just been listening to you guys and put in what's where we are then that would be fine we just add yeah well because if they read down through the status they should be able to get an idea of where this thing yeah yeah we do that all right um the next one is Adopt a storm water management bylaw so that's another item that's underway we had a meeting with starp head and um uh Building Commissioner DPW director New Town planner uh myself and John and um we were able to kind of go over their questions what they uh wanted to focus on for the storm water bylaw and make sure that they were on On Target basically and I think it was supposed to be half hour it was like hour and a half two hours long something like that and so I think they got you know their hands full with with feedback but that we're supposed to be seeing an edit this this month I think or February February I think they said February M yeah so and they had they already had a draft we we had a a draft from environmental Partners so they just had to go kind of go through that draft and make sure that it's tailored to us and and um so hopefully that'll be on Springtown meeting as well yeah hopefully and they did promise it to me by the end of the year but unfortunately one of the women was on maternity leave so I think everything got backed up must be Michelle I uh Dan yeah yeah yeah that's still on target hopefully for Springtown meeting February draft um number 11 update priority protection and priority development areas that's another item we have um the specifics later on in this agenda packet but that was completed and we do have the final uh from that um so we can move that down to a completing it completed and ongoing um number 12 zoning change request process that was something that um we had discussed so so rather than doing a citizen petition which citizen has to collect signatures it can't go through Town Council um is is sort of a better option if it's something that they want to sort of bring to us and if it's something that everybody agrees oh this is a great idea that do it properly so that at least they have you know legal opinion it's not you know a bylaw that's kind of thrown together and has issues at town meeting or anything like that um and we had discussed I think I came up with like a fact and a process that I had found from another town and I had sent it off to selectboard and then we talked about oh we'll bring this up after Springtown meeting and then it still got pushed off again um but that's still something it's lower down on the priority list but it would be nice to to cuz I think the selectboard has to implement the process but if if it's zoning related you know planning board would look at it and that's what we had had we had had somebody um who was trying to go the citizen petition route for a zoning change and we were trying to figure out a way to better help residents who are looking for that sort of thing so that's on the future ever if ever a chance there is time um 13 explore an agricultural District obviously we have a lot of Farmland that we'd like to see protected we um Dan even helped look in into um some different uh districts that other towns have and some bylaw language um something to consider for the future obviously not a priority but still something to keep on the radar keep that on my radar as well yeah and and so then when we have if we have grant money or if we have hours available for serp somebody to help us to do it too absolutely um number 14 EST establish tracking and map a buildable land area there's your 1% buildable land area I've been trying to get that thing done for me that was kind of more of a priority I would like to see it further up than 14 but um but it was kind of after I you know reached out to serpent I had to move it down because we didn't have anybody to do yeah anybody to do it we didn't have the money to do it so and we're not going to get a state Grant to do that you know the state's not going to be like yeah sure here find state har to to get rid of the yes absolutely unless we call it something different oh yeah yeah H okay I'm okay with that we still would want want to know what the buildable land area would be in the community without knowing what could happen to it right just to know what you have maybe just just slightly tweaking what your ask is might be a better way to go oh I like that idea as long as they don't watch public meetings say softly so yeah that's definitely something I'd like to see done um number 15 remove and redo mixed juice that's actually something we did bring to town meeting last spring and it failed I guess the residents like poorly written bylaws um and then you heard Rhino had Frozen zoning by submitting their subdivision but it's still honestly like even though it's all built up at this point or very close to being all built up like just leaving that existing would like there's a lot of things that could go wrong with that bylaw um I think it's definitely worth taking a look at yeah taking a look at and maybe doing some better education maybe I didn't commun well enough what year last year so you got to your to Summer meeting yeah so and then yeah I would do a lot of public education sometimes you you come back and they go no I'm pretty sure we told you no yeah right right and then and then it's never coming back well I think people were thinking that it meant that there'd be more residential housing as opposed to business but it's like no your underlying zone is business right you know in that front section and um and being able to allow something up above or something mixed in yeah but so our mixed you and and honestly maybe it's better to revise it and actually I'd like to see it placed somewhere else because now that it's all built up and it's not really I think a lot of people are disappointed with what with what they got with mixed juice yeah because yeah there's some retail but there's there's a lot of housing now yeah it's un commmon a lot of times that they feel like that the businesses wouldn't be supported so they put in more residential than the actual business um I've seen that in other communities as well where they had a mixed use um um bylaw it was used on a parcel and more residential was actually built and actually in some cases no business was built at all just because there was one small tweak in the B law that kind of allowed for that I think people were thinking we want to see retail with some 55 plus but you know what what we got is a lot different yeah so I think that's it it definitely needs to be at the very least tweaked y revised yeah but I would like to see it maybe there's another area of like rout 18 or somewhere where it makes sense to do a mixed juice so leave that where it is to you know if there's ever time and number 16 monthly updates from serid WP we added that because we had the master plan rep updates and David is our serpent rep so if there's anything that you want to share from serpent yeah it hasn't been much of of anything going on but just a couple couple things that just just popped up in my email just the last two days oh yeah okay so anything interesting that you have feel free to share and now are you going to be attending serpent meetings too or no David is the serpent rep for the planning board so David would be the one to be attending the meetings gotcha so anything of interest to Nancy as well okay just keep me posted if there's anything I can help you with David just let me know if you have not not not immediately but uh I think I'll come see you next week just to sit down and sounds great it's bit ball all right so that's our goals there's 16 of them there's two will move down and lighten it up a little and we'll maybe make some edits and then send it over to yeah Master well no we'll we'll let it and then send it over so that you can um get it over to master plan too so all right moving on number eight administrative update NBTA new regulations did you want to take this one Nancy I don't I to be honest with you um I didn't go deep dive into the new guides um it was interesting um the Attorney General um versus the town of Milton had clearly said that they were wrong and immediately there after the new guides came out so they were already preparing the areas that they had made mistakes and since they didn't highlight them I'd have to compare both of them to make sure I was actually capturing what they were actually getting at um um what the judge actually meant in his his findings but I could do that if you wish um oh I don't think it's NE I don't think it's necessary because like like I said we're we're we're basically in compliance without creating additional zoning but I am the way I see it from what I follow it does sound like it's still got a road ahead of it and there may be further revisions always maybe further cases or the Adu as well I don't think they're quite there yet uh they jump out ahead and then fix after I guess well cuz I think they didn't the there was part of it that said you know the governor is calling this an emergency housing crisis in order to pass these and there was no judgment made on that right so Needum recently turned down they they they had a townwide vote oh a lot of towns have I think it's up to like 40 or so now that have said No at town meeting so I'm not surprised it's quite a bit I'm not Shock at the number of units that they wanted and I think they sometimes they don't go out further than you know where they are located to see what's going on in other communities sewer water all of those things we don't have and building those types of of units is you'd have to have sewer and water on the site and it gets a little bit more complicated when you're talking about you the impact on the school system well that's the other thing so the problem is so even though Lakeville is compliant we are a school district we're Regional with Freetown and Freetown is now required because they have a rail so 750 units they have to zone for that so now so that's why even though yes we're compliant we should keep an eye on it because if it affects free toown it'll affect our schools and our budget and our pockets yeah so definitely worth keeping an eye on and and any further I'm sure they will uh it goes I'm on are any any of you on mless serve no I'll I'll send you the the link to to hop on it's it may be too much though because it will inundate your emails but if something hot comes up then immediately you get many emails to kind of look at what's going on yeah it's usually not much passes through some some of the planners are like paying attention at the very highest level I'm not sure what else they got going on but yeah one other thing to note about this 3A too is that squeezy recently um he submitted three bills that one of them is a complete repeal of the 3A and then two of them are revisions and edits and and you know changes to it so we'll see because I if if so it it's it's hard to say it's hard to say you know a lot of these Representatives it does doesn't matter what the people want some of them if if they're listening to their residents and they're hearing the no votes maybe that maybe something will change we yeah yeah cuz so far it appears that they are on in line with more housing yeah oh boy stay tuned I mean can you imagine just the Board of Health and them getting a bunch of revisions and updates to septics and all that and the request just I don't know it's it's ridiculous so the next item yeah the next item here is the permitting construction process so actually I ended up with three copies do anywh I um but so this is something that Nancy you have suggested that we include this in our rules and regulations when we do the revision yeah and it's and these processes sometimes can be helpful for um for the developer as well as the planning board and the department heads and staff that sometimes have to be in involved it gives them the opportunity upfront so the first item would be to create a technical Review Committee and provide that opportunity for staff to review a plan before it gets too far into um final final drafts so then they can give comments so that they're making thoughtful comments before it gets to % and gets before you and then all those comments come in as you they have the 35 days to do that this provides this upfront opportunity the second option which is it's another option as well is that you provide the applicant an opportunity to come in at an informal meeting it's it's be like the first first item on the agenda it's informal they present their ideas and give a you know a rough draft design of where it is that they plan to go to get the feedback from the planning board as well um and then that that leads into your your full submission um these have been found to be very helpful it may cut down on missed items and may be able to provide a more streamlining process for the applicant as well because then they have more confidence that their plans by the time they get to you are actually something that is closer to to approval um the application um these are certain things that I think that could be added to your applications right now you currently have like one pager um these other items could be considered adding so that what they are providing um is upfront like a request of waivers as a list and what it is that they're what they're what waiver they're looking for and why that way when you are go to write a decision you can include that type of information and it's clearly written and they have already provided that to you so you can make that determination instead of it coming peace meal as they're going through their presentation it's like upfront these are the waivers we're going to ask for and this is what the planning board will know that they'll be looking for and it also gives the review some guidance as well um and then also saying something to the effect that holds them accountable for the materials that they have provided you almost like an Affidavit of sorts to sign off on the application and the plan that these are to the best of my knowledge is sometimes um would be helpful maybe for for you to make sure that they are something that um that they deemed appropriate for you to see um and then an application with a checklist of all of the items that you're requiring in your your bylaw and your rules and Rags is an easy way for us to check to make sure that those items are accounted for in their application and then also for them to make sure that they're adding it to their packet so we're not peac mealing it like oh you forgot this you forgot that this is just a clean way to make sure that um what you're receiving is something that you wanted to see and that they didn't miss something and I know we get busy in the office we can't always catch things that and I think there was something here tonight that we probably could have caught in advance but I mean just having that checklist helps us to kind of take a look at all the materials and maybe a few other items that could be added to that as well to make sure that all of the information um that you'd want to know about in advance is being provided right the only other thing I can think of is cuz we have that dark sky U bylaw yeah and um so some of them will include I think we just had for Harding they actually had the the lumens yeah shown on their original submission so I was impressed cuz usually that's something it's like you got to remember ask for it right so yeah so now you would just add that to the checklist and you shouldn't have to ask for it it should already be something that's included at the very beginning um excuse me when they when they give you the the full submitt you okay yeah go ahead excuse me it's because every item we have on the agenda tonight is more more in depth yeah Harding Street that was uh pretty straightforward when they had that playoff very well laid out it's yeah so not every engineer or any any applicant can kind of figure those pieces out on their own and maybe they're not in tune to those kinds of things so it's good to kind of when it's in the application and it's hard to ignore it's right there your checklist yes exactly and you put a little box next to it make sure there's a check on it so the the only thing that I would say mhm so for the oh excuse me I don't know what the heck happened the Pres submission conference or you have optional like a public meeting um I definitely think it needs to be public because mistrust things that have happened in the past I don't want to see department heads just meeting and not having it public so I definitely think that would be important to it doesn't have to be like a public meeting so much as maybe if you can do it in a public setting and have Lake cam record yeah yep anything that I've done it that way so let me think about that okay just let me see if I can't wrap my head around how that would work cuz I feel like it's either or like I don't think we need both right but definitely just because there's a mistrust yeah and and for a good reason right um so so I'll just U having sat through and set up many meetings what generally happens is um fire will take a look at the plans similar to what Mike did with the with with the um um the trash receptacles um all of those things are brought out up front at that meeting um you need you need a 20 foot radius around the building to make sure that the fire apparatus can make those turns Highway will generally want to take a look at their drainage to make sure that what they're doing isn't going to impact his world and have them take a look at that in other instances you have you know um conservation issues um for example we looked at a floating solar array so you have a lot of things to consider as far as a floating solar array it sounds like it's simple because it's sitting on top of the water but there's going to be structures that are holding them in place that are in the benic how do you get out there like what how what are the impacts to the to that benic and the species and all of those questions they're interesting to all of us who that is our discipline and and it would be maybe interesting to the um to the public but we generally find that those meetings are held as a as a courtesy to the developer not as something that we're trying to hide anything it's to make it better for the community in the long run to make sure that all of those items that are key to a final product are addressed based on each different staff's discipline and what they know no I I agree yeah but I'm just saying from the perception yep chances are someone who doesn't know is going to say well what were what was discussed behind closed doors how come now they're being they're able to do that or you know they they weren't able to build their previously and now they are so like so this this is so so just for an example so the last meeting the gentleman with the anr he said basically to us oh when I was on planning board I did favors for other people and I mean that's that's not uncommon you know what I mean it it's definitely something that created a mistrust and so I think this is great because I think it does just get everybody in the same room right that's optimal but if there's a way of doing it so that it's there's there's there's no question about it you know what I mean so oh you can look and and watch the meeting on the state or or something that just makes it more transparent I think that's the only issue that people might have with it okay let's take a look and see how we can make that happen I'm not seeing it done that way but it doesn't mean it can't be done that way so even if it's like an like an opportunity where anybody could walk in or something like that something that but I love the idea because I think communication and and collaboration is is what we need and it may cut down on the memos and things like that because I mean they could still write a memo but it may not be necessary because what will happen is they'll get to see that when it's submitted that their suggestions were taken into consideration and that they were put onto the plan right and generally speaking they they do want to make sure that they're meeting all those High marks you know that they are putting in the the type of um passageway for fire ra they don't want to miss those types of things and you know they'll try to cut those corners but if you catch them in advance they can get addressed but certainly we'll take a look at how we can make that public and how that best would work that's the only thing but other than that I think it's great and I'd love to see the checklist and yeah tweaks through the application to make it better and yeah sounds good then the only other item that would um would be be a consideration is the the outside when after the project has already been permitted and then you have more construction oversight keeping that 53g count alive after the fact so that you can have the inspections done during periodic opportunities when the drainage is getting developed when you know the base is put in curb cut things like that the plantings things that need to be addressed by an engineer can then be put into oversight on the back side I can do some the the highway uh Highway Department could do some but in having an extra oversight on an engineer side for some of these other detailed things like a drainage is most important it can avoid some other issues for for a budding residents um in the future to make sure that it's done properly because if it's not checked and it's gone unchecked then you don't know if it was built the way that you had approved it so that's where those checks and balances come in and that's the back the back half of you know it's it's it's an interesting concept they don't like it when you show up because then it's more oversight for them but it's a good thing to do because it makes them it makes them know that the town cares about how things are put on the ground that it's not just oh yeah we just permitted it but then we don't see it ever again yeah absolutely yeah so I don't know if that's something that that's a big part of it I think that's a huge part of it yeah so um we have reached out to um to Apex to get some some figures and a proposal in case that's something that you want to move forward with and they'd be happy to be that excellent yeah yeah yeah so so what do you want us to do with this at this point cuz so you give me guidance it sounds like I should check and see how I could make the um the tech review work with public yeah um that we could revise the applications to include a checklist and maybe some of the comments so that you get the waivers in advance and you also get um assurance that what you're Pro providing you they say is true to the best of their knowledge um not that they're not but it's just it's a it's a double check and it it'll make someone pause if they have to sign it in such a way and then and then um and then we'll we'll bring you back the proposal that I get from Apex okay I think that's it okay so so even though you want to incorporate this into the rules and Rags we could do this PRI I can I'm to start putting it together okay especially like get that checklist going um and things of that nature do you want us to formally put it on the agenda for another date yeah okay yeah um what date do we want it for the next meeting or the following let's do the following okay I'm just seeing it uh the 13th is starting to be a be full so the 27th the 27th that b a little B more yeah than they have it we want to take a vote to continue this item to the 27th the permit and construction process yeah I'll make a motion to continue the uh a discussion for the planning board permanent construction process to February February 27 27th 25 second Motion in a second all in favor right the next item is the final PPA PDA so that's the priority protection and development areas that we discussed earlier from the goals it is completed I had shared it with Rita from master plan because this is one of the maps in our master plan um the other thing maybe get it on the website the web page absolutely most notable you can see that we've increased the green which is a priority protection mhm um the next item is the redam Brewing so we have an a memo in here from um the select board and and Town Administrator but this is not the most recent um January 14th I got an email from him and I believe Nancy were on it as well about um redhand Brewing so originally we have a set of conditions in here that planning board had included two conditions on behalf of the select board because the select board had said that they wanted to see signs as well as um an indemnification Clause m because red ham Brewing is right next to the town property and they didn't want people parking there now that it's been open and and the the owner has been asking you know what do you want for signs what do you want for signs there hasn't been an issue even even with their grand opening there wasn't an issue so now this uh Town Administrator did say that the select board does not appear to be in favor of signs right now so we could potentially update these conditions um Kathy did re revise it the agenda to say possible vote so that we can vote to amend these conditions and just say add a condition that says you know condition three and five she only apply if if there becomes a problem with parking Municipal lot or something like that because there's no issue right now and there's really no reason to make them comply with putting up additional signs where it's going to interfere with snow removal and now need to be upkept and yep so do are are you comfortable creating wording to that effect and and we'll just make them a motion to add an additional condition to this decision um that'll that is basically on an NN basis if there's any future problem I mean it's good to know that there's no issues currently right now and a lot of those businesses are closed exact that was when they went through S plan review that was brought up as well so yeah y um so would someone like to make that motion to add an additional condition to this decision I'll make a motion to add an additional condition to the is it 348 Bedford Street um and I don't know what the additional condition would be well um for parking for par yeah for for future parking future parking uh concerns yeah compliance compliance do you have a suggestion Su um I think you you you said it well and I'm trying to read my writing um and a condition um as amend as amended as it deems appropriate um something to that nature is only if it's only if it's necessary is kind of where you want to right just those um number three and three and five we can call out three and five and the just in the condition and say um um as needed as appropriate or as appropriate however you feel the best language okay so moved okay so we have emotion second and a second all in favor I Carri right my condition all right and I appreciate redand Brewing owner for being so patient and compliant and willing um the last item under administrative update is 13 Main Street review revised lease possible vote so we do have the lease I did speak with Nancy prior to our meeting and although one item that Town Council have requested was included um the mention of the um addendum a was not referenced within the lease body I think it was misunderstood I think so it it's added under the lease of denim a where it said is incorporated into and made part of the lease but it's not in the lease it doesn't just have to say that it needs to be included in the yeah it only falls under 2.5 assignments and subletting which says that any assignment subet or concession let me see concession or license to use the lease premises must maintain compliance with the E qualification requirement of Dum a so again I there just it's very vague on where the Dum a Falls in because like you said it's not on The Upfront on the on the it should be under oh wait where are you seeing that 2.5 you oh oh oh but actually if they left out at the end of May entirely then Oh you mean right here that that was the second item so Town Council had said it needs to not be an addendum it just needs to be in the lease they can they can yeah exactly they could like you're saying they could exclude addendum a every single lease right it should be right up front right yeah all right so and and I believe you I reached out to them to let them know that this was missing from okay from the actual lease itself and only in the addendum and I I clearly cut and pasted the langage to be brought out front into the lease and was it only that only one member had to be I thought it one of the leases had to be 55 and over this just say one person living one occupant yeah that was that's part of the badly worded mixed juuse mhm I would think it would have to be the named te m one of the two named on theist Poli yeah so so let's take a vote on this just to make it official um so that to um make sure that it's addressed if you wouldn't mind just make it making it official that you know to town planner will work with the um okay so I'll make a motion to have the town planner um I guess draft up um additional comments for the lease have it guys right yeah and actually should we just allow Nancy to approve instead of it coming back to us that yeah I'll share it with I'll share it with you I mean if there's any issue that you run into you'll you'll hand it to Amy Town Council to make sure that it's done yep but we are we know what we're looking for as long as he sends it back maybe make a motion to to allow town make a motion to allow Town planner to make additional comments to the owner for the lease agreement for 13 Main Street second all right we have a motion in a second all in favor I all right so we won't see that one again uh number nine informational Adu letter um as we had discussed at our last meeting we had the draft from KP law which was their response to the the Commonwealth in regards to the Adu um draft so that was sent it's also included in the packet which is good because now it's available for everyone in town to see exactly what was submitted if they want to look up the agenda so that's in there um that's really the only reason we put it on this agenda so everyone can see also the rocky Woods letter was also included so that um everyone could take a look and see what was sent over to um that the owner for uh Rocky woods so that was really just informational only no action needed agenda item 10 approved November 14 2024 meeting minutes I only had one item I'm sorry Kathy number seven uh page seven one on the fifth so the second from the bottom paragraph right where it says Elizabeth enus and Steve sh Shakari from EP just environmental partners because I don't think it's spelled out prior I think I'll check but usually if it's spelled out once yeah it's enough EP right it be in parentheses stting that yeah so as long as it's in there see if it's previously okay that's good then all right so any other edits no edits all right motion to approve as drafted with a potential edit if necessary yeah I'll make a motion to approve the Thursday November 14 2024 meeting minutes um as drafted minus the one potential edit if required Motion in a second all in favor I carries and the next meeting is February 13 2025 at the Lakeville police station any other business oh actually we do have another meeting so on next Thursday January 30th um Nancy have we had any one else respond so so the Town Administrator responded Nate darling responded the Board of Health we the letter is gone no but I mean for next meeting for oh yes I have not heard from most people um did not respond at all I can reach out to them again um we did not hear back from the attorney um or or so I did hear um earlier today before this meeting I did speak with Nate and he said that he had spoken to the attorney and okay we should expect to hear a response okay so I don't know when that is but just that there's something and for the agenda for the meeting what would you um I really just wanted to have the one item just kind of discussion of Rocky woods and um prepare for whatever um response we get which kind of covers a little few bases uh so that's next Thursday January 30th 2025 at the library at the library okay yeah yeah um and yeah if you don't mind just reaching out and seeing how many are confirmed and if and see how many people are actually able to come that night yeah and it I mean that way we know yeah who else is um posting for the meeting and Y what's that seven still seven yeah I think we said seven seven right Kathy yeah so everybody will be from this board will be in attendance okay yep all right any other business no all right motion to adjourn um I make a motion to adjourn 8:47 p.m. second Motion in a second all in favor I