Good evening and welcome to the Thursday, April 24, 2025 meeting of the Lakeville Planning Board. It is 7 p.m. and we are meeting this evening at the Lakeville Police Station at 323 Bedford Street. We have Lake Cam recording. Is anyone else recording? Hearing none. Um
we do have a quorum this evening with uh myself, Mr. Lodge and Mr. Cabraw. We are waiting on the other two members to trickle in, but we are getting started uh with agenda item number one, which is an ANR plan 280 Bedford Street, Zenith
Land Surveyors LLC possible vote. Good evening. How you doing? Um, my name is Bob Forbes from Z Consulting Engineers and I'm representing the survey department on this one tonight. So, um, this is a rel hopefully this is a relatively simple uh for me for you
guys. What this is is, you know, everybody in town's familiar with this, but it's the uh it's the funeral home right down the street. And there are two currently a res a residential home and the funeral home, and they're on one
lot. I'm not exactly sure why that is, but maybe it was supposed to be subdivided way back and it never happened. So, this is simply um an ANR plan to divide that into two lots. So, there's now one building on each lot,
and I don't know if they're planning on selling that building, or it might be a refinance. I have no idea why, but there's no proposed uh work on either of the lots. It's just to get each building on its own lot. Um, each lot has the
required frontage and area. And you can see they put the zoning circles on. And um the last time I was in front of you, we the plan did not have the septic system. So they do this one does have that. So
um I don't know if I can answer any questions. So is that the only change? Cuz I thought I I saw it on the first plan we got and then we got the first Well, what Okay. Yeah. You you
guys did see a revised plan. When I was told that I was going to be representing this, I took a look at the plants. Um, and that all that is what it did is the there was typos for both lots. The area
is represented here and here on the lot, but also in that note down in the corner and those they didn't match. And I believe there's a typo on each one. They were they were similar by by one digit on each on each one. So, we got that
corrected. And there was also um because this plan needs to be recorded, there was some issues with the size of the font that didn't meet registry standards. So, as far as I know, it's
just minor minor things. Nothing of substance just to correct it, make it right for you guys, and make it registry standards. And I I had them change. It said SLS system, but I wanted them to change it to septic system just because
when I first looked at it, I'm like, you know, a layman isn't going to even know what that is. So, let's just we can write out the word septic. Now, did you find the new um application helpful because of all the check boxes or did you not? I did not do it, but I
can ask uh the the survey department, the administrative staff over there took care of all of that. So I can I can Yeah, I mean I'm curious to know what the feedback is. I I myself I'm hoping that it's helpful because like you said you caught the septic before coming so you didn't have to come back. Yeah. So
that's good. Um does any planning board members have comments, questions? No. Nope. Yeah. So I think this I for me I think it really helps make sure that everything's there when we get it. So um would someone like to make a motion to
approve this ANR? I'll make a motion to approve the ANR at 280 Bedford Street. Second. Motion and a second. All in favor? I. Motion carries. Great. Thank you very much. All right. Agenda item number two, public hearing, special permit, 160
Bedford Street, continued to this evening. Request for a special permit under section 270-7.412 to allow a commercial parking facility. Possible vote. Uh we do have a request from the applicant for a continuation. Um Kathy also gave us a
couple dates because they're currently going through conservation and conservation's next meeting date is May 13th and then the following one is May 27th. And KP Law who had um taken a look at this and was going to
be here remotely with us had actually given a June date Yeah, I didn't know if that was just a date he randomly threw out or unsure on that one. Okay. All right. So, I wasn't sure where the June came from either,
but if um so if conservation isn't meeting until the uh May 13th, our meeting is the 8th. So, we would make more sense to have it 22nd. May 22nd. Mhm. But when when's their next conservation? Do they think they're not going to get it in for the
next conservation? I mean, they may not. Is that the reason why? It sounds like they have a lot to do, especially reading through their peer review. Um, I guess we could push it out even further. Yeah, you might want to because they've requested the continuation. Um,
and and we can sign that date and just let them know and if there is a a problem, we can always So, yeah. What's their second? So, it would be it would be the 27th, right? I think that's probably why it's cuz it gives them a month. Yep. So then
it would we'd be looking at June 12th. So and I don't mind putting on the 22nd, but then we'll have to continue it again. So I don't know if that Yeah. I mean, if there's any feedback, we still have another meeting that we could put it on. If Kathy, you know, got some sort
of a response and they want to move it up, then we can consider it, I guess. Well, they didn't give a date, so it seems like they left it with you, right? They would have to abide by that. We could do the June if you want. Okay. So, I mean, that's just a little over a
month anyways. Yep. Um, so would someone like to make a motion to continue um this make a motion to continue the 19 Main Street until uh June 12th, 2025? 160. 160 Bedford Street. Sorry, I I was reading the next one. Sorry. I make a
motion to uh continue 160 Bedford Street to June 12th. Second. We have a motion and a second. All in favor? I I motion carries. That has been continued to.
Our next item on the agenda is a public hearing site plan review 19 Main Street continued to this evening upon the application for a site plan review submitted by CD Danquitz Realy Inc. for the construction of a proposed mixeduse retail and business development comprised of two buildings and
associated site improvements. Um, this applicant has also requested to continue and they did give a date of May 8th. So, would someone like to make that motion? I'll make a motion to continue 19 Main Street to May 8th, 2025.
Motion second and a second. All in favor? I motion carries. That has been continued. Agenda item number four, we have a public hearing for definitive subdivision at 92 Holland Road upon the application of LMB realy
trust for approval of a def definitive subdivision plan submitted by Zenith Consulting Engineers for a two lot subdivision assessor map 012 lot 2 lot 26. I know they do have
Do we have to open this? Yes. Yeah. I'll make a motion to open that. Oh, yeah. Let me read the uh read the whole thing. Right. Open the planning. All right. Uh notice of public hearing. The Lakeville Planning Board will conduct a public hearing pursuant to Mass General Laws chapter 41 section 81T on Thursday,
April 24th, 2025 at 7 p.m. at the Lakeville Police Station, 323 Bedford Street to consider the application of LMB Realy Trust for approval of a definitive plan submitted by Zenith Consulting Engineers LLC for a two lot subdivision located at 92 Holland Road,
assessor map 12, block 2, lot 26. The application and assorted documents can be viewed in the planning department by appointment on or on the planning board web page. Make a motion to open the public hearing for 92 Holland Road. Second. Motion in a
second. All in favor? I I hearing is open. Welcome. Welcome. Thank you. Good evening, Madam Chair and board members. For your record, my name is Robert Mather. I represent the applicant, William Logan, trustee of LMD Realy
Trust. With me tonight is Bob Forbes, a Zenith Consulting Engineer. Excuse me. This is our first meeting for a two lot subdivision to be known as Mystic Estates located off Highland Road. It's immediately adjacent just westerly of
Apanquit Regional High School. The property is uh 6.43 43 acres uh containing 280,184 square ft of upland area. This will be a two lot subdivision. Lot one has
4.035 acres and 175 ft of frontage. Lot two has 1.607 acres and 282.56 feet of frontage. Um because it's only a two lot subdivision and located in a rural setting, we'll be asking for
some significant waivers. But I'm going to let Bob um address those issues um and address the waivers um with one exception. Um the list of waivers that was submitted includes a request in item
number 11 to allow overhead utilities. We'd like to withdraw that request um that waiver request for a couple of reasons. Um number one, this particular developer always uses underground uh utilities and it's also my understanding
that the planning board always requires underground utilities. So, we're going to withdraw that particular uh request. Um before I turn it over to Bob, I do want to just address the few issues that are unique to two lot subdivisions. Um
and uh they deal with the uh road waiverss that go along with it. And um they're unique both to the town and the developer. Um and the reason they're unique and they have to do with the fact
that the road will never become public. Um and uh what's unique about is is that what the board does and what the developer does it's very important that it's made very clear that they will
never become uh public so that down the line 101 15 years from now uh owners of the property don't come back to the town don't come back to the developer and say why isn't my road being repaired and and taken care of. Um, and it's dealt with
uh in a couple of ways to to start with um the board and as you've done in the past, you're going to put a condition uh when you uh give your uh approval in your certificate of approval that it uh remains um private in perpetuity. Um the
certificate of approval uh does get recorded but as you may know and I do a lot of conveyancing work nobody reads the certificate of approval. Um a buyer is is not going to see that. Um the
second way that there is somewhat of a guarantee that it uh remains uh that not only that it remains uh private is that the public is aware of that is that you will be requiring them to create a
homeowners association. homeowners association will provide that the roadway has to remain private um and also has um a few other things that are that are in it. Um we'll we'll be
providing one of the things in your certificate of approval. you'll require that there be a homeowners association that it be reviewed by your town council. Uh and a few things that that are in it and that we'll include in a homeowners association assuming we
obtain your approval. Uh we always include in those that the uh the lot owners are automatically the trustees of the homeowners association. In other words, you never have to hunt around to see who the trustees are. The owners are
the trustees. Uh there's also a provision that says that any unpaid assessments, it's only two people, but any unpaid assessments are automatically leans on the property. And probably most important, there are two provisions regarding the the town. There's a
provision that says that the town has the right but not the obligation to make repairs to the roadway if they choose. And if they do so, they can also put a lean on the property. And in addition to
that, because homeowners associations normally can be terminated by the homeowners, uh, but in this type of a homeowners association, there is a provision that states that this homeowners association cannot be terminated without consent of the of the
planning board. Um, in addition to that, whenever I do this type of a of a two large subdivision, I go one step further uh and I put it in the actual deed of conveyance. uh not only
just referring to the fact that uh it is subject to the terms and conditions of the homeowners association but I put an additional provision in that states that the buyer is aware that this is a private road and will remain private in
perpetuity that's put in to protect the developer so that no one can come back to the particular developer. Um, so those are issues that you don't face with a regular subdivision. Um, but that's how we address it with a with a
two-l subdivision. Um, so at this point, unless you have any questions for me, I'd like to turn it over to Bob who can go through the the uh proposed subdivision and especially the the waiverss.
Up. Thank you again. Bob Forbes from the Zena Consulting Engineers. Um so this is the proposal for this as Bob mentioned is for two lot wavered subdivision. Um we this this is the proposed
roadway and these are the two the two lots here. This is the entire parcel and the two lots are subdivided here and there. Um the proposed roadway is shaded in gray here. Um and what we're proposing is 24. This is very similar to what
we've done on other uh wave sub two lot wave subdivisions in town. And um what we've done is pro it's the roadway is about 590 ft long. Uh and we provided 20 foot paved width of road and that's to meet the fire code which is
uh anything over 150 ft long you you need to not only provide the 20 foot width but also a turnaround at the end and that's what we've done here. You can see we have a T turnaround proposed at the end. Again, um similar to
I'm sorry everybody. No problem. uh similar to um to other two lot subdivisions we've done in town and the other fire code um condition of uh a road a road like this for access for the
fire vehicles that be less than 5% maximum grade and we have a max grade of 3.57% here. Now, uh I keep talking about the fire code, but the fire chief did submit a letter on this, and I believe
you have it. Um and I'm not sure what he's what he's saying in it. Uh it's basically just telling us to meet the fire code, which is what we've done. And and we will be meeting with him just so uh we can all get on the same page. Um,
and we'll make sure that that is all taken care of when we have the access and the turnaround that that the fire department is looking for here. But again, like I said, uh, the fire department has approved others in town that have similar geometry to this one.
Um, as far as utilities go, uh, we're proposing private wells for water, uh, on-site septic systems, obviously. Um, as Bob mentioned, underground electric. So that waiver is being um withdrawn.
Waiver request is being withdrawn. Uh and the drainage on this side. Oh, one of the things that you may recall is uh I represented uh the ANR plan that created this slot. And one of the things
was there was a condition put on that uh to be able to I believe I'm not exactly sure how it was worded but basically to meet storm water management standards when we whatever we did here. So that's what we've done. We've uh we we've done
the design um as far as we are concerned we've met stormwide management standards. We understand that you'll likely be sending this out for review and of course we have no problem with that and we'll work with that reviewer to make sure that uh
everything is is done um consistent with what your condition for the for the uh form A and with the storm water management standards. Um so what it consists of is we have we're draining the road into uh a roadside
swale which is cons one of the things that's mentioned in the storm water management standards as a they call an LI measure which is low impact development measure and we're so there's a high there's a high point in the road around
here where draining the road into the swale on the side of the road and down into an infiltration basin here. the rest of the road and the the lots and roof area drains down into an existing
depression uh in the back. Um that is what we've used on other projects and it they they work out great because you don't have to cut down the trees. You don't have to cut down an half an acre or an acre of trees to build a
depression. We've already got one there. And in this particular case, it's approximately 20 to 21 ft deep. And in the 100year storm, we get a depth of 3 ft in the basin. And that gives us 17 ft
of freeboard above where the 100 foot storm elevation would be. So, and the requirement for storm water management is one foot. So, it's this big hole in the ground. and we're hoping we're going to be able to work with the reviewer to
allow that. It's it's a little tricky because storm water management standards are going to um kind of dictate that we cut down an acres worth of trees to do this. So, we've done this many times. It works
great and it's really low impact. So, hopefully we're going to be able to work with them to get that approved. That's where that's what our attention is anyway. Um, so again, we had one one basin 2B constructed and one existing
depression. Um, and that's it's that's pretty much it. I I don't know if there's there's not really many more details. Uh, it's simple as far as the design and layout goes. And if you'd like, I can I can go through the uh
waiver requests that very similar to what we've requested in the past on subdivisions like this, but be happy to Yeah, let's go through them just because some of them we're we do typically wave. Yeah. Um and then but once again, you know, taking out 11, there's still 14.
That's a high number. Understood. And it's but we are looking to redo the rules and rags. So hopefully eventually we'll get to a nice spot for all you private road subdivisions. Don't don't need as many waiverss. I have to put on my glasses for this one. So um so the f
number one is to allow a center line radius of less than 150 ft and we have 60 foot proposed and I can show you what that is that I mean it's a very straight proposed road but it's right here and
what the uh the fire chief actually showed um he gave us a diagram. I don't know if you saw page two or what he said, but the turning radius for their vehicle is is much smaller than 60 ft. In other words, this will work fine for
the fire chief um to be able to navigate that. Um we're asking to allow a curve radius of less than 30 ft at an intersection and we're proposing 10. That's this this radius here, these two radi I should say.
Um, and 30 is a good um for for for a large subdivision road or like an industrial subdivision, 30 ft works well. What Mass Highway would require for an entry to a stock and shop or something would be 30
feet radi. Um, and that would typically that has been waved in the past and and we feel that's more than adequate. And again, the fire chief will be able to get his vehicles in there. Again, we'll go over that with him and show him. We'll put we'll give him those turning
radi diagrams so he can see that. Uh number three is to allow an intersection less than 600 ft from Sears Island Drive. And this is about 100 ft. Uh that's that roadway is across the road and I believe it's approximately right
here. Um, that's I'm not sure if the 600 ft is intended for roads on the same side of the roadway. I'm not exactly sure what that is, but that we're asking for that
waiver just because of the location. Uh, the amount of traffic out of this um roadway essentially drive a sheer driveway for two lots is going to be so minimal that it shouldn't make any difference. Number four is to allow a
right ofway width of less than 50 ft. We're proposing 40. Um everything we we need to do here fits easily within the 40ft right ofway. And um way back when um we were often asked
to make these private roadways 40 ft by by previous um planning boards in Lakeville just so that it would make it even more difficult to extend that roadway in the future in any way. Uh and
they felt if we kept it at 40 ft um we wouldn't be able to do that. you know, you need the 50 foot to be able to extend it further. Um, so that's what we typically what we've again what we've always done to wave uh number five to wave the requirement of a dead end
street with a turnaround having an outside um roadway diameter of at least 120 ft. Again, that's the big culdeac that everybody's used to. Um again on the two lot we've provided the T
turnaround that's um you it works out well and uh limits the amount of pavement that we have to put on the site. Uh number six is to allow a minor road with 24 foot pave width. Uh we're proposing 20 in this case. Again that's
to meet the the uh minimum fire code requirements. Um number seven to wave the requirements of curbs and BMS. Uh and it says the road is p uh proposed to pitch to a grass swale. Again if
we for um they call it country drainage for that l requirement to swale in the side of a road if you have a burm there you the water can't get off the road and into that burm. So in that particular LI
um design uh BMP that they that they asked one of the things that they suggest in storm water management you can't have uh BMS in that case for that to work. Uh number eight to wave the requirement for sidewalks. That's
self-explanatory. Number nine to allow roadway embankment slopes uh greater than 3 one. We're proposing a 2:1 and again that's to limit the amount of trees that need to be cut. Um that 2:1 slope would obviously be
stabilized. Um number 10 is to wave the requirements of water facilities uh weight water supply in gas man. Um again as I mentioned earlier we're
proposing uh private wells on on each lot. Um, and there's not gonna they're not going to run gas into the site. I'm not even sure if it's available here. Maybe, but um, uh, they're proposing that using propane. I don't think so. I
don't think so. Not up there. So, that's a that's a subdivision requirement. So, you guys might see that way to request a lot. If gas isn't available, you should request the waiver. Again, number 11, as Bob mentioned, we're withdrawing. Um number 12 to wave the
requirement of an oil separator prior to storm water outfall. Um and the reason we're asking for that is it's not that's not something that's required in storm water management standards. So we're we're we're dealing with that in other
ways with four bays and infiltration basins and the grass swale and whatever. So we're asking for for that. Um, in order to have an oil water separator, we'd have to collect it, put it in catch basins, and we couldn't have that country drainage system that we're
proposing. Um, number 13, to allow a drainage pipe material other than RCP, which is reinforced concrete pipe, we're proposing HDPE, which is the corrugated plastic pipe. Um, and we do that in pretty much every That might be another
thing you might want to take a look at. Uh in every regard, HDPE pipe is stronger structurally. Um it has better hydraulic uh capabilities. Um it's easier to install.
It's not cheaper. The pro the material itself is a little bit more expensive, but it's less expensive to install. So the developers aren't trying to get around anything by asking for HTP pipe. It's just a better product. It lasts longer. the life lifespan of the product
is is much longer. So, and the pipe's not perforated, right? No, no, no. It's a solid what it's corrugated on the outside. What it does is it create creates all these consecutive arches which gives it incredible strength.
Right. A concrete class C class 3 concrete pipe needs at least 24 in depending on the bedding material of cover over it. whereas HDP pipe only requires 12. It's just a better product. So that's why we're we're requesting
that. Um number 14 to wave the requirement of street lights. Self-explanatory. And 15 to wave the requirement of the trees. And we're going to try to keep as many trees as we can. Anything outside of the the what we
are required to cut to to build what what ends up being proposed, we're we're going to keep. Okay. Um, at this point, any planning board members have any questions, comments, concerns? Can we go back to the Burm again for the
street? Yeah. So, it's not going to be a Is it going to be It's not going to be a Cape Cod Burm or anything to that if No. So, what we have is we have a road that's pitched 2% from one side to the other. Okay. And on the low end, we have um that country drainage I was talking
about, the swale, right, that's put in there. So, a vegetated swale. If we have the burm there, what it's going to do is it's going to hit that burm and travel down the paved surface in the gutter line. Yeah. Like on a typical road. Yep. So, we can't you can't have that burm
and get the water into that that country drainage system that we're proposing. Okay. What what about uh kind of reinforcing the edge of the pavement? Because without a burm uh your your pavement edge well typically what we that that's the
shoulder that's required on the that that that we have shown on the detail. Okay. I hadn't looked through the details. Check that out and I will and I will review that as well and make sure there should be a there should be a twoft um minimum shoulder there. And if
there isn't I will make sure there is. Yeah. In other in other words, you don't, you're right. You don't want it to be pavement and come down at a 3 to1 slope on the edge of pavement. You want that shoulder there, right? Because you otherwise the pavement will break off. You'll have a have a mess very quickly.
Hey, no, it's a good point. And again, I'll I'll check that and make sure that that's the case on detail. I do see it. Yeah. Is it on there? Yeah. Good. What uh the guy who designed it is over there. Good job, Will. And now I know you've been calling this a two lot
subdivision cuz you're creating two lots. Yep. But the existing home it looks like it's also going to that's not getting touched. We showed that only because there when when we created this lot there was a uh a drainage easement here. So we're showing that just to show
you that the drainage ement. So nothing's changing on that lot. We're not but it's coming out onto the road. Oh yeah. that that was uh and I believe we tal we may have even talked about that I when I I represented the forum on this you guys you got I think somebody
even asked what the intentions were for this lot and I didn't know at the time and I said I think it's probably a sub and there we go. So that was a that was a correct statement. And what we're doing is that that um the the couple who
bought this house um had an agreement with the developer bought it from Mr. Logan who's developing this project and the idea was to bring that um allow this this the people who own this house to
tie their driveway into that subdivision roadway. So there is a driveway right now that runs across the easement. It does. It comes at this the driveway now comes down here and comes out right at the location of the roadway. So if you're looking to find out where this road is going to go, look for that
existing driveway. So this house won't be part of the um homeless association. Well, right. No, they they have an easement over a very small portion of the roadway. So, we didn't think it would be fair to make them share a third
of the cost when they use maybe a sixth or fifth of the um of the roadway. They don't have the right to use the entire roadway. They only will have the right to use the the small portion of it, but they already have that. When the property was deed to them, they were
granted the right to use only that edge portion. But if the if the sub if the homeowners association decides not to pay their plow guy, how do how these people get out of their driveway onto a new road? Well, that's what attorneys
It's It's the same thing you could say to home owner lot number one if number two doesn't pay their uh um their portion. It's one of the problems of a two lot subdivision.
I'm sorry, don't even two lie. It's one of the problems of a private road that happens and it's why when um if I represent someone that is buying a house on a private road, uh we tell them that um what happens if your neighbor doesn't
uh um make their payment? Well, you're going to have to make the payment or you're going to have to pay it. You have a lean. Uh you can make that payment. You can put a lean on the property and and get your money back, but it's a problem of owning a property on a on a
private road. Wouldn't it be appropriate for them that owner to go to the homeowner association meeting, approach the subject and come to some agreement with them as to what will happen about the plowing and that kind of stuff or maintaining it. Yeah. Um well, that's
not that's not your problem. That's their problem. I mean, the the homeowners association has the obligation to take care of their their roadway for the two lots that are out there. Um, they um the owner of the house um is
um it has the right to use it. They don't have to pay a portion of that. But in the same manner as the other two lots, if somebody if it doesn't get plowed, it doesn't get plowed. In the same manner as of any I mean Lakeville has got tons of private roads and if
they don't get plowed they don't get plowed they would be biting themselves in the foot too cuz then they can't get to their own homes. Yeah. You know. Right. But so all right. So what if that 92 destroys that end of the road? But they're not they're not responsible to fix it because it's not their it's not
their private road. They only have an easement through it. So what happens? I'm just saying you're you're making a a house that's not part of it like enter onto a a private road that they have no they have no say or no skin in the game on it. So again to me it's it's not a two lot subdivision. It's a it's a three
lot subdivision. Well of course you're creating it. Remember the the house has a benefit because they could put their driveway out to uh they have frontage out to they don't because you have a drain easement right across it. So they have to go across that. We looked at that and they could put it right in
here, no problem, and not impact the uh the infiltration based off. Yeah. Yeah. I'm bothered. I am bothered by that though. I mean, you you describe a you know, if if one homeowner doesn't pay his his his assessment for plowing
the road, he can put a lean on the other one, right? But the house out front that is just using it as an easement doesn't have that right to put a lean on them. Homeowners associated. Make another one. The road doesn't get plowed or something
happens to the road and an ambulance or a fire truck can't get to the 92 Howland, then who's responsible for that? I'm sorry. Say that again. If a emergency vehicle has to get in for an emergency at 92 Howland, but they can't get down the road because something's wrong with it. Who's responsible for that? Now you Now again, they're not part of the subdivision. I know if it's
beyond kind of maybe the purview of this, but you're creating a a portion where a house is is going onto a new road that they don't have any responsibility or say in what happens to it and how it's maintained or how it's constructed or Well, of course, they
they have a right of way and when when you have a right away over the road, you have a right to maintain that road themselves. They can plow it themselves, but if their plow destroys it, then they responsible to fix it. Uh well, sure.
Yes. If it's associated with Okay. Yeah. I live in Lebaron and I'm on country, you know, the country club and we have the homeowners association and it's very similar that if one of the it's not quite as exact as
this, but if you don't perform within the rules of the regulation rule rules and regulations, they start to find you and then they'll put a lean in your house. Now I would assume that in this kind of I don't I I it's way beyond your perview but why would not that
particular house owners meet with the homeowners association and come to some agreement as to what will happen because the homeowners association is going to lay out all the regulations as to plowing because if they damage my home my loan they have to fix it. Sure.
That's part of the deal. That's part of the homeless association. that's what you signed up for and that's what the homeowners association put in the contract. So I would think that this particular owner would meet with these folks and come to some formal agreement
in writing as to what will happen in as far as if he doesn't maintain the road or he in any way. So Jack so I so so from what Mr. Mather said earlier about so you actually you guys might have missed it. you guys came in after or
towards the end of Mr. Mather's um presentation, but he did mention how we'll get the we'll have conditions and one of the normal conditions is reviewing HOA and having town council review it. So maybe that's just something that could be be be included in the HOA document that we could
potentially, you know, try to mitigate potential issues down the road. Makes sense for for these, you know, new homeowners. I'm going to have no problem with you. I'm just I'm just thinking about the whatifs that is going to happen later. My brain is is running. I'm trying to think if if anyone Does anyone else have
any other questions? If not, I'm going to open up to the No. And I think you said you'll have to meet with the fire department with the turning radius cuz I know that we've had issu we've had before where we have allowed the uh narrower road, but we also they required like gravel runoff on the sides so that
when they have to make that turn so they're not running into your into your unburnmed swale. Absolutely. So that that second D the the the document that the fire chief submitted to us and to the board uh gives all of the um
specifications for their vehicle that they need to access this what we have. It's pretty cool. We have this uh program where we can input all of those specifications which we've already done for Lakeville. We've done many times. So it's pretty cool. we we can actually run
that vehicle down this road and make sure that the tires stay on the pavement the entire time. And in the past, that's what we've brought to the chief. And um it's worked well on other ones. So, we'll do the same. And like I said, we'll make sure that the that the chief
is happy. If you want to go a little bit wider, we will. You know, we've done these recently, the the teal or the the hammerhead, whatever you want to call it. we have and I I would like to make sure that he hasn't run into issues like experienced issues with those let us
know um and that's maybe the reason for this I'm not sure um also I know cuz you're we're you know you have the waiver for the street lights that's a normal waiver we do typically look for the lanterns at the end of the driveway the only thought is you know if it's not
quite at a a lighted area maybe there could be a lantern close by, you know, if there's a visibility issue with the backing up on the hammerhead. Yep. But um that that was one of the the street lab the lights thinking about that curve again if they
can make the turnaround just trying to back out into Holland especially and then I guess with the turning radius with the the truck will it you'll do it at Holland as well that I know you guys are acting small. Absolutely. Yeah. What we what we typically do is we show the the the emergency vehicle traveling in
both directions on Howland, entering the site, being able to turn around in that turnaround and then coming out and being able to exit in both directions. Okay. So, that's that's typically how we do it and we'll make sure that that uh satisfies the sheet. I don't think it
the existing driveway it's I think it's wider than what's there now anyway. So for them to get up there for the existing house since they had 92. The road is not going to make any difference. Any other questions? Anyone in the audience want
to come up? Please um come to the microphone, state your name and address for the record and and let us know what your concerns are. My name is Kimberly Car. I'm the homeowner of 84 Howland Road right next door. Welcome.
Um, I just had I mean I've got obviously got concerns my my own wetlands and such and this I look at this project as a bigger project because the fact that it started off as 16 acres and it was subdivided to three lots in the front of
the street and I had concerns about how many trees were taken out with that. I was led to believe there wouldn't be that many taken out but they virtually just leveled the whole place in the front. So, I'm concerned about what's going to happen in the back. And I've
got a very high elevation hill, right? Well, it's kind of hard to describe, but my um house is maybe 50 ft from where that pond is that owned by the high school. Um so, my front my front door is not far away from like the back corner
of So, your property is all the way at the bottom of this map. Yeah. Our home is right in a pin right here. This this mark is just maybe 50 ft off the front step. And our septic is right here also. We just had a new septic put in. It was 30 years old. Okay. And excuse me. Um,
Reliable Excavation did that for us two two three years ago. Okay. Thank you for that. Yeah. So, all this when they took all this out, you know, we have we're on the Great Cedar Swamp. Our driveway is 800 ft to the house. We're right here.
All this wetlands. We have a a covert, a 10-in culbert. It goes underneath our driveway and it goes over into the pond that's on our property over here. We have a pond and there's a and we've had Plymouth County out. They cleared all the brushes, natural brook from the street. They've been cleaning it for the
last two months to keep that flowing. So, they took all these trees out. I was all worried about all this running in here. I think they did a French drain here, right? They were supposed to. I to be honest, I don't know what they've done there. But one thing I can tell you on those first lots in October, they
were going to put a French drain in, you know, just on these lots on that first house at minimum. So those lots haven't come to plan aboard um they were just we were we were conservation commission. We went to the conservation. Yeah, we're just concerned about you know something happening and developing on top of this
again the back of the forern. Nothing is going back here. So one thing I can show you there's it it's hard if you're not an engineer it's hard to look at these but no I'll take so you know choice so we
have a there's a ridge that's there's a so anything on this side would be flowing towards you anything on this side is flowing this is that that deep depression that I was talking about so we're going to be collecting all that and hopefully like I said we want to maintain all of these
trees in here. We don't want to cut those. So, we don't have out over here quite a bit. And then there's one over here too across this. Yeah, there is. Unfortunately, we don't have control over these lots. There's Ottabon right in here between
this and this right in here. Yeah. So the idea, the intention of this project is to not do anything on this entire side of this lot and maintain all of the trees even up to to this point. You can
see see these kind of like bubble line that's the tree that's supposed. So we don't want to go beyond this point which is so this homeowner what's going to happen this has to stay. It can't be buildable. It's not buildable. Well, I'm
not saying it can't be, but that that's my concern. You know, Zena Consulting told us when they did these, we're not building behind it in October and all a sudden now this is being Yeah. There was not much transparency. It was the way the conservation, you know, they said that they're being built behind. So, so the
good thing is they have a road at I think you said 580 ft and Lakeville has a maximum 750 ft of a of a road. So I don't know if could you approximate where 750 is on like just point to it.
So I don't think 750 so say we're 600 to this point. Yeah. 750 would be somewhere around where the proposed. So we're still in that null. Then we're not on that. Yeah. So I don't I don't foresee that even if they were to try to extend
it, it wouldn't go all the way down to that corner. I'm so concerned about that huge hill right in front of at the back corner of the lot getting totally clear and having like a major rain situation. We just want to, you know, make sure we document kind of documentation because, you know, this off the lots and then
this being done and all this, you know, and all of a sudden then we have this tenin cart that's just not handling the, you know, the wetland. It's a it's a really good concern of yours. Uh, and all I can tell you is there's no intention to do anything there. There's
not um as the as the chair person said, we we cannot extend that road significantly. It would still be on this side of the ridge and there's not enough land here to create another lot anyway. So, it would have to be somebody else.
Well, that's only 276 wide there on the bottom. Yeah, it doesn't work. 100 foot buffer from the So, nobody is going to add in another lot down near your house in in In doing this, are we going to is
excuse me, is conservation going to require an order of conditions? I'm sorry. He's talking. It's okay. Yeah, I'm sorry. I've got Is is conservation going to require any sort of order of conditions on there? There's no there's no wetlands
within 100 ft of anything that we're doing. So, um, no, they did they did mention to us that there is natural heritage endangered species jurisdiction. Has there been too a filing with natural? Let me look into
that cuz uh I'm I I think what triggers that is the actual filing of the notice of intent. Typically, that's when they get notified and there isn't one here. So, we wouldn't be doing one. But, but I will I will cuz we did have one where there was
box turtles on an area and they did have to do a turtle sweep. So, verify that again. I'll I'll we'll get back to you. We have turtles on our property because we have two ponds. So, they they come right to our grass and they they lay the eggs there and we have to just watch
them in the driveway all the time because they're they're in the pond. Well, it depends on it. It's not specific as to what the species is there, but but depending on what that is, they can't tell you. They can't tell you because if they do, they're afraid that people are going to go in and mine those or something. Yeah. Yeah. That
species from that land. So, that's not build buildable then. But, Madam Chair, I I took a look at some previous um two and three lot subdivisions that you did. I happen to notice in uh a couple of those you put in a provision that we
would agree to here that says that the culde-sac road shall not be extended or connected to any other road in the future. Yeah, we don't have standard condition. So then we wouldn't have concern that's a valid concern on our
program. We're not we're not going to extend it even let's just not talk over if we could one at a time. Yeah. So it it we do have that standard condition. Um also gonna say something else. I got one
other one other kind of can of worms that's kind of just oh jeez beginning is ADUs. Oh right. Well let's let's not go there yet. The other thing I wanted to mention is the reason that he mentioned in the
beginning is because we had seen all these ANRs coming and planning board had said, you know, we know that if you deserve an acre, you're supposed to come for site plan review. So, we did add that condition as he mentioned. So, if if they disturb an acre because clearly people have voice concern about the
clearing in in that area, not knowing what's coming. Um, so we did add that condition to the ANR just to make sure that if there is an anchor disturbance that they have to come to the Yeah, we had some concerns on our property when I got a whole Clint P County because they they do spray their, you know, a certain
area. They can't come up all the way to the driveway because of the auto. Oh, the mosquito control. Yeah, the mosquito control. But when they were out looking things over, I we had a pond starting to form right behind our house, 20 ft, and there's some fallen trees. It's on the school property. It's right behind us.
That's goes wraps all around the back of us. Yeah. And so they did some clearing and it seems to be drying up now, but it just was another lake for me like 20 ft behind the house, you know, on our property. And we've had some very wet springs. Yeah. So we're just concerned about things and the elevation of our
property. So the good thing is we like you mentioned we're going to do the storm water review with the peer review. So that means the town has an engineer on our behalf. The developer pays for it and the peer review will go over and make sure that all of the
drainage is done. Y according to you know what what those guidelines are. That's why we're here. The documentation concern of 5 years from now. Okay. Now we got a lake you know we got to build a bridge to our house now. You know this is you know it's a big pond now you know. So all right. Anything else or is
that your main All right. Well thank you. That should do it. Yeah. Okay, thank you. Thank you. Does anyone else have any questions at this point? Oh, one one last question. Um I think I know what it is, but the vehicle storage
area. I'm assuming that's just during construction. You had on your drawings as a vehicle storage. Exactly what that is. Okay. Just I just Sorry. I thought it was only erosion control. Yeah. Yeah. The erosion control plan. Yeah. You want to show a spot where it's safe and you're not going to have any problems if you've stored your So, I thought just
wanted to ask exactly right. Okay. Oh, before I forget, just did you say that the road you're going to be condition where that road will not be extended? Is that the agreement? That's done in the past and we have no problem doing it here. And Kathy did confirm that it is
one of our standard conditions that we still have. Great. That's all right. Thank you. Thank you. Do did you have any questions too? No. Okay. All right. Um, so we'd be looking at peer review for the storm
water and any You're going to have to get another plan with the utilities, right? You're going to show the underground utilities. We uh typically they they don't get shown on a subdivision plan. We can, but
they're kind of like a cartoon because the the utility company dictates where they have to go and just about every time I've ever put them on a plan, they go somewhere different. No, maybe I'm maybe I'm thinking about
No, last one we had town water where they had taunt water. I'm thinking about the last one on the on on 79. So maybe that's the reason why they had that cuz it was they had a show. It was town it was water. But yeah, again the cable cable and electricity is you're kind of they do it where they want to do it, you
know. I'm fine with that. I do remember that being said before that. Yeah, they don't. Yeah, but I'm glad that they're taking away that waiver because that's usually not one we allow. It's nice to It's nice to not hold. All right, so we'll go for the peer
review. Um, have you you haven't pursued that yet though? I haven't. I'm not. Um and looking at a date to continue to um assuming a couple meetings would probably make sense at this point. Um
yeah, the more than likely the review is not going to get anything done in two weeks time. So May 22nd, that'll be the second meeting from this evening. Works for me. Yeah. Okay.
So would someone like to make make a motion to continue 92 Holland to May 22nd 2025? Second. Have a motion in a second. All in favor? I motion carries. Thank you very Thank you. Thank you.
Should get home in time to see the patrons. Yeah. Michelle, when you say you're working on your revising your rules and regulations, when you were talking about u street lights in that, have you seen
what Middleboro does? Middleboro requires driveway street lights and they make him put a driveway street light covenant. I can send you a copy of one. That'd be awesome. Great. Yeah, it works
really well. And you know it it's very clear. Um it can't be with an onoff switch. It has to be operated by daylight. I got a sensor daylight. It has to um and it's the building commissioner can't issue a occupancy
permit unless there there is one. It gets recorded as a covenant. Um they've they've used it for years. They're very familiar with it because I drafted the first one. No kidding. Yeah, that'd be excellent. if you could send it to me or in Kathy so we can forward it to surface. It works really well and
you know everybody puts it at the end of the their driveway so you don't need street lights. Yeah. Yeah. I know it lights up. That's that is one of the ones we we would like that the end of the driveway versus putting the street lights up just just so it it gives some life at least with turning around and you can see the now that down here it
doesn't matter cuz it's two houses one or the other way. And and it's set up that even though it's a covenant, it's set up that cuz when lawyers seek covenants, they say, "I need a release." But it's set up so it's very clear. It says the issuance of an occupancy permit
is considered to be a release of the covenant. I'll send you the copy. It works really well. Thank you. Thank you so much. Appreciate it. All right. We'll see you soon. All right. We have two sets of minutes. We have January 30th and February 13th meeting minutes. Has everyone had a
chance to review these? Yep. They were both lengthy. I didn't have any edits. Anyone else? N. All right. It was good. Thank you, Kathy. Tedious working. Can I uh can I do them both at the same time? Um, yeah, I think
we can. Right. As long as everybody was here for all of them, nobody has to. Jack, first one. Yeah. Everyone was there. Yep. Second one. Everyone's there. Okay. Yeah. So, I'll um I'll make a motion to approve the uh January 30th and February 13th meeting minutes as
drafted. Second. Second. All in favor? I. Motion carries unanimously. Minutes are approved. All right. Agenda item number six. We have administrative update and
Thank you. Actually, sorry I was going off the wrong alternate planning board member. Not the right agenda. Okay, so agenda item number six, discuss alternate planning board member. So we do have in our
packet the language that was adopted via town meeting in 2023 oh uh 2022 added in November 14th 2022 and it states planning board associate member there shall be one associate member recommended by the planning board and
appointed annually by the select board for a one-year term. The chair may designate the associate member to sit on the board for purposes of acting on special permit applications in the case of absence, inability to act or conflict of interest on the on the part of any
member of the planning board or in the event of a vacancy on the board. So, we did we passed this um new bylaw at town meeting and we've never filled the role. Um I thought that considering we have a special permit in front of us, it's a little late to have anyone Mhm. We can't
because typically when they're appointed, they're appointed for a term that begins and ends in July. I think it's the the same as the fiscal year. So, um if we could maybe put it out there that we're looking for an associate
member, um find somebody, recommend it to the select board, have the select board make the appointments, and so then it'll be in place for a year. And if that person wants to remain on, they can, you know, continue to apply. But at least we have somebody there in the event that we have a special permit. And
say somebody is conflicted, someone comes down with something, an illness, they miss a couple meet more than you know more than the allowed one meeting that you can um mullanize for. Um and I know we've had a couple people a few people who have attended religiously. I
don't know if any if you're interested in in submitting, you know, your interest, but I think, you know, it's it would it's not something that you'd have to sit up here and attend every meeting, but in the event where we have a special permit situation where uh right now the 160 Bedford is looking for a special
permit for a parking facility. So only on those special permit occasions um would that member become active if and you would attend the meetings and then if somebody was not able to attend that way you would pick up right where that
person left off and be able to vote because um for a special per I think it has to be a uni unanimous it's a super majority have to have four thank you so four four out of five four out of five four out of five members
uh in order to pass a special permit. So, um my thought was we could draft something, let town administrator know. Okay. And um I know Tracy's the one who typically puts the
bulletins up. Yep. And um just let everyone know that we're looking for an associate member. uh probably attach this just like you have here the language so that it's clear what we're looking for um and then if anyone's
interested you're attending anyways you might as well uh you know um where the hell do I so I don't have some description I saw it I think you do do you want to do send the memo do you feel comfortable with that do you want me to wrap the meeting was
the meeting All right. So, do we want to take a vote to um No, send that to to um send it. Well, well, I guess we want to publicize that we are looking for an associate member to for the purpose of special permits, right?
So, um, and then have Kathy send the memo to the town administrator and Tracy so so that they can post it and publicize that we're looking for someone and if we get any interest on a future meeting, we can review them and then send a recommendation to the select
board. Okay. So, make a motion to uh what was it? publicize the uh the uh our uh I guess our member. Yeah. Look for an associate member of the planning board for special permit. Special permit purposes.
Applications. All right. Second. Have a motion and a second. All in favor? I I carries. So Kathy will draft that. Thank you, Kathy. Um yeah, discuss uh number seven discuss
planning board representatives on other boards committees. This was kind of a la last minute. Kathy uh was making some revisions and I just said, "Oh, you know, another thing we have to look at is um so David sits on SERD, I sit on CPC,
Jack's been on master plan. Uh they're looking to form that economic development committee. Um so, and that'll be another planning board seat. So, that's I guess something we can consider because they're not appointing that yet." Okay. So when we get that
maybe we'll we'll put this sort of like a reorganization if if somebody wants to try something different or new wants to sit on another try out something new something different what's that is the finance
committee position open no but so this is more of acting as a planning board uh if you want to jump out you can jump over there so so just you If if anybody wants to switch up a little, we can keep that in
mind and um probably do it when we get I'm assuming the select board will send something out when they form that economic development committee. I would hope so. Right. So So I don't I think they pushed it out
to May. I'm not sure. Did they? I'm not I'm not sure when though. So, put that on a future agenda with economic development seat. Agenda item number eight,
administrative update. Um, we have review forms. So, this came about after our last meeting where we had quite a bit of um back and forth oversight plan review.
So, this is our site plan review application. So, my hope was to potentially um preemptively address those issues before they come to that again uh by adding to the application what we would
be looking for. Um yeah, I know one of the items in question was about the filing with the registry of deeds and Kathy did reach out to town council. she got um the advice on that. Um she said, "Hi Kathy, site plan decisions with a
plan attached are often recorded. However, the zoning bylaw provides that only the construction may not begin unless the planning board decision has been filed with the town clerk and the plans have been endorsed by the planning board." So, they are often
recorded, but it's it it doesn't specify in our bylaw that it has to be recorded. Kathy actually came up with a good solution. Kathy, um, I was thinking once the plan is endorsed by the board, the applicant can
get a copy of that, just a regular 8 by10 and attach it to the decision and record it all together. We would still have, you know, that wouldn't be accurate. Um, but it would we would have the endorsed plan of it and the hard copy, which
would be accurate. So maybe adding something to that effect as a as a condition just just stating that um you know expectation for including a set of the final plans
with the decision for filing, right? Yeah. Um that way we're not going back and forth again trying to figure it out and and we'll stay consistent and it's not in the bylaw that they have to do it. So I don't really want to do something that
pushes against that where where someone can say well your bylaws don't say it. So I think this covers us for the purpose of including that plan. Um and then the other one um
number 18 you're saying? So I was thinking of just adding it as its own, right? But on number 18 on the form says, oh, plan shall be legible, drawn in accordance to the rules and regulations of registry of deeds, chapter 36, all printed, plan size, material, lettering,
and related items. Not that deed, but that was one of the concerns with the last one was that, oh, my lettering is not right. I'd have to redo the whole drawing. Mhm. So again, if if this is that again, is that in our is that in our bylaws? I know that's
chapter 36, section 13A. Is that I think she copied all of these into it. So that particular one isn't in the bylaw. Right. But you're saying that's the registry of deeds. They're referencing the registry of deeds requirements. Right. Right. Okay.
H Oh, that's a good point. I'm just saying if we're saying but they even though they're not registering them like they're not they're not I guess they're not registering with their you know they're not um what what's the I can't think of the word but I mean filing them with the registry of deeds like they still should be in the and we should just we can still make it that they have
to be with those guidelines again what happened last last last meeting where they like oh I didn't have like it's I can't do it because I have to redo I have to redo my whole drawings because they're not done that way like that that's one of our requirements that it has to be so that should still be in there so we just got to So, and I think
that came in prior comes in. Right. Right. Prior to this new form, so hopefully that'll address it in the beginning. But is it in our bylaws? They have to follow that any I don't I mean it's not anywhere. I didn't know where she got that from or that just something that that she's done elsewhere. Possibly. Yes. Okay. I just
want to make sure it's not something that was required. We just never picked up on it. Okay. Um the other item I was thinking is the expectations for the peer review, those milestones. remember when they were saying they just wanted to review the as belts and peer review
gave us some feedback. Um, do we want to just add something that includes um, inspections and and I don't know if it really works here because this is more a check off, but is there like something we could add
that says, you know, the expectations are would be something along the lines of um, yeah, like an a pre-construction review as well as um reviewing the asbuilts cuz what
peerreview said is it's actually it's not it didn't seem like it's actually more affordable for them to review the asbuilts. It seems like depending on how many times they go out, yes, it could get more expensive, but if they just go out briefly a couple times, it's going
to be the same as just going out that one time for the Yeah. um asphalt. So I definitely want to see an added item just to check off for you know uh the expect finally however you
think you want to word it Kathy um that says that you know plan attached to the conditions for filing like that. Yeah, that's easy. And then I don't know what do you what do you think about adding something for the Perry
milestones? I don't know. Is this the place to do it or is it not? I I I So I Oh, I'm sorry. I would think that that somewhere in here you you say that, you know, the applicant should expect that peer review would be will be
conducted as part of the process, you know, X Y and Z process. Yep. Yep. just kind of warn them or warm them up to the that's going to happen. Right. So it says on the first page any
technical services required to assist the planning board in preparing its written response shall be included as part of the escrow account fee 53g. Can we put something there like comma including of all required inspection? I don't know. What were you going to say? I guess um there is something there for
number 11 which you could expand but you might want to decide like what are the going to be those milestone inspections before you do that so you could list them. Okay. So do we want to put that on a future agenda again and
you can print out all those things that we have from Apex Apex and be and be Yeah. Um and we'll Yeah. see if we add a thorough like said at the beginning kind of because we already kind of tell them they shall do some stuff beforehand but
yeah I think it should be we used to call it built-in suspenders when we made sure that it was all so I mean I don't see anything wrong with maybe stating something additional in that second paragraph and then also site examples elaborating on 11 and giving like Kathy
said yeah including including but not limited to the following milestone inspections right okay so let's put this on the next the next one. How are we looking for May so far, Kathy? Do we
just have We just have 19 right now. So far. Okay. That's just in the 22nd, right? Um Oh, no. May 8th, right? 19th was May. May 8th. Yeah, that's right. So May 8th for the forms, but we'll
we'll do its own agenda item and make make it a big like we'll go through those items for peer review and possible vote so that we can update the um form. And those will be the two things that we'll just make sure like
maybe do you want to come with like a rough draft of that added line and then we can approve it all have it all. I'll try it out. Okay. I mean, it's not going to hurt to add to this by any stretch of means. I think it's just a very minor thing to add in,
but it also protects us in the fact that, you know, as this comes up and projects are more complicated and so forth. That was way too long for one one set of conditions. They beat us down. That was awful. They worked us down. Yeah, they
did. But but this is this is this is we're going in the right direction. That came in before this new implementation of the forms. We've seen two ANRs come in. Now with the new form, y it seems to make it a breeze. So I'm hoping site
plan review with this new form with the checklist, it's going to be easier and more straightforward right off the off the bat. So thank you, Nancy Dery. Thank you, Nancy. And and we should probably, you know, every so often, and by every so often, I mean maybe once a year, take
a look and see and just get an update. Well, yeah, add it or find out from Kathy to see, hey, you know. Mhm. Right. Do we need this? Can we remove it? Well, you like we asked today is maybe maybe reach out to some of the applicants and not reach out. I'm saying like we could
Yeah, I have a feeling we'll feel we'll hear it. I do feel like we'll hear it. Make them more thing just to see if they if they had any comments. Yeah, I think if there's a complaint, we'll hear it more so than the positive. Yeah. Yeah. So, um Okay. So, the next item is signs
and residential zones update. Do we have any? Nope. Update date. Okay. Some of them still up. I've seen a couple of them still up. They still have uh planning consultant update. So, I did have a meeting this past Wednesday with um the
HR director and town administrator. Um the planning position is still open. Um they were going to try to pursue something that would work. maybe the consultant is still kind of up in the
air, but they are willing to kind of pursue and see what um what options are doable. So, I'll just kind of keep on that item and and see where it goes and and when I have a definitive update, I will. So, they didn't provide a timeline
or Well, so the problem is that because of budget too, right? So, so the the budget isn't the issue for right now, like the interim because we're currently still in fiscal 25. 26 doesn't start until July. Yeah. But the problem is um
the consultant would have to have their own insurance. They'd have to have workers comp in order to work, you know, in the town offices, have their own liability insurance. So, I think that probably would put Nancy out of the question unless she's able to get
that. I I still want to reach out to her and just talk to her and see, you know, how she's feeling over there. And Mhm. And we sort of put, you know, like we're going to try this and if not, we'll we'll revisit maybe just looking into a
consultant firm to Okay. and and who knows the budget might change and maybe we'll be limited to a consultant. I don't know. Mhm. We'll see. But as far as I know right now, it sounds like they do want somebody in house. Yep. In in that seat, so that's
good because we know that which makes sense. I mean, you know, we've we've seen the volume of work isn't going away. We've seen what Yeah. what's been going on. Yep. All right. So, uh, 13 Main Street update. Kathy, you want to
take that one? Uh, just I included the pictures that Bo submitted and just waiting for, uh, Liz to get back to us to Okay, that and then the performance guarantee can be released. Okay. So, you're still waiting for her to review
those? Yeah. And we're going to check back in with her either tomorrow or early next week. So, it'll probably be on our next meeting agenda. Um, no, because you voted to So, as soon as she does it, then it's all set. Thank you. I
forgot. Cross 13 Main Street off. Okay, that'll be good. Um, and then 10 Harding Street update. Kathy, you included the conditions and showed all the changes. Yes. just so you guys could take a look at it. Make sure
everything was captured. I did add a statement in number three. Yeah, that's been um because they were just going with the final asbuilt plan and just because there had been a problem with 13 Main Street and it came down to like a matter
of there was only X amount of money in there and so it kind of it was kind of like the economy. Oh, right. So, you know, if they are problems are found, then they're going to have to, you know, um replenish that account. Okay, that makes sense. I even read
that. that I was like, "Oh, yeah, that's that's great." But that was similar to what we did with 13 main. I mean 43 main. Yes. Yeah. So for item number 20, I I meant to mention this too.
Um, landscaping shall be completed within 6 months of occupancy. Has that is that line deleted or added? Added. Added. Okay. Yeah, I think the deleted is for the number. She changed the number. Deleted number one. Yeah, cuz
I'm all right. Um, and then 25 was deleted. Yeah. Okay. I mean, it looks good to me. Yeah. I I'm not I don't have my list in front
of me. Yeah, I don't think I'm not seeing anything outstanding right now. All right. So, did you send this to them yet or No, I didn't. Okay. Because you had already voted on it. So, no.
So, just that's the last thing to do, right? Because I mean, once it's submitted, I'll scan it and send it to them. this. I mean, this looks good. Just send them the final and then we should be all set. Yeah. Okay. All right. Good. It'll be interesting to see
what they put in over there. I'm actually looking forward to it. Um, next item is the interdep departmental quarterly meetings update. Um, I know Kathy did reach out a couple times asking for um, anyone's interest.
So we did we got a memo back from conservation. Um so the departments that were involved in this communication was what it was conservation open space open space board of health.
Am I missing anybody? GBA space too. I don't know. No ZBA wouldn't it? I think we opened it up. Did we? Okay. So, conservation has concerns about the meeting.
Why? Well, did so Kathy did include their memo. Do you want me to read it? Um, it's from Nancy Yates Conservation Commission Chair. I'm writing to express concern regarding the new schedule for quarterly interdep departmental meetings which the planning board independently
voted to adopt. While we appreciate the initiative to improve communication and coordination among town boards and committees, there are some concerns. The members of our board and committee are volunteers who generously donate their time, the addition of quarterly meetings without prior consultation with these boards and committees seems premature.
We would request that any further discussions regarding townwide board and committee scheduling be tabled while individual board and committee members are given the opportunity to discuss at a public meeting these requested additional meetings. So, I mean, that's fine. We've we've opened up, you know, the auction. If people
wanted to, you know, to to attend, if they were interested, that's fine. If not, that's fine, too. At least we tried. I don't feel like it was obligation. We weren't like, "Yeah, we're just asking." We haven't Yeah. Um, hey Kathy, this is from town administrator. I think we can get something worked out after town meeting
in June. The select board hasn't discussed this yet, but I imagine they're in the same camp as the other boards and committees. And so that's that's it. So no extra communication. Well, I mean, you know, if anything
comes up that is like what you had with um I think the hope was to rather than be reactive, be proactive because by the time things come along, a lot of times it's too late because when
we get siphon review and we send it out, the select board, the prior chair, you know, a couple years ago, he was complaining all the time. We don't we get these plans, we have no time to review them. and then our meeting would be the you know 4 days later they didn't
have time to review or respond. So a lot of times waiting to say the emails go out it doesn't give enough time and I thought you know the quarterly meetings should have given a preemptive more collaborative
um opportunity but it is what it is we are all just volunteers if other people don't want to do that then we tried. Yeah, that's all you can do. All we can do. Okay. Our next meeting is May 8th at here at the police
station. Any other business? No. Okay. Would someone like to make a motion to adjurnn? Second. Motion and a second. All in favor? I. Motion carries. Meeting is adjourned.