--------- Hi. >> Yeah, >> that's just the screen. about the performance that >> Hey, how are you? Fantastic. What's going on? Go right down.
>> How are the city? >> Hi. Good. Hello. How's it going? It's hard to believe it's already like bunch of time in Thanksgiving. Hard to believe, right? That's like Yeah.
I'm going to try >> no promises. Congratulations. >> Oh, she is so excited. >> I think this turns a corner in terms of books. >> Yeah. So,
being No, just us. Um, but I anticipate that probably have the way video I'm glad I'm not surprised you didn't know anything about my video.
>> Hi Paul. >> Yeah. Okay. All right. spreadsheet where I could follow up. >> Yeah, >> I didn't think >> Thank you for doing that.
>> I can appear. >> I do. Yeah. >> So, we'll send you a link. >> That would be great. That's the version. It's 9:31. >> I can do that. [ __ ] around. I'm sorry. No worries. Back
>> breath down. running some issues with the video turning off. I think it might be as staff are logging in and they're logging in as Zoom more. >> Yeah. >> So, um I'm just going to ask Lindsay to
ask everybody to log in in a different way. >> Take a moment. We're not holding anybody up. Just it's over. Well, they don't have to listen. >> The later it starts, the shorter goes, the better the better it is for the
budget. >> Oh, better >> because when you go first, there's nothing left for anyone else. You're just here. >> Well, you have the largest apartment, but I don't know about that. However, you take that's on up to you. >> Oh, I don't know about that. Do you
think uh dollar-wise? Well, and staff. Yeah, >> you're thinking about I'm not sure total if you combine DW solid waste is it still believes the most staff. >> Yeah, I think >> Yeah, >> I mean it definitely feels like
>> No, you know, >> right. I think we're sad. I haven't been kicked out the last couple minutes. >> So, I Cindy, I have um I have some opening comments that make yours of course. So you normally do and then let's go over
>> um this is a meeting of staff but has been noticed um to the people on our list serves the agenda was posted on the city's website as well as a board at city hall and all of the department heads have been informed is now over to you.
>> Thank you Cindy. Good morning. My name is Michael Doulis. I serve as the city's budget official. I'd like to take a few moments to outline the process and expectation for the upcoming administrative budget hearings. Uh first just like to uh welcome everyone to the table. Could you just all start with
Mayor Noick and introduce ourselves to the the public. >> Good morning, Mayor Noick. >> We'll go right and then we'll go left. I turn my mic on because they won't lie Brown PDI
city clerk >> to my left. Brian and Elena on the budget team. >> You're on. >> Chris, CFO, deputy treasure. >> Thank you. The city will be holding an inerson
budget hearing today regarding the 2026 budget. During these hearings, all city officials with budgetary operational responsibilities planning priorities. As in the past, these hearings will be recorded and posted on the city website so that our residents may view them at their
convenience. Administrative budget hearings are somewhat unique. While both the governing body and the public are invited to attend and listen, these hearings are not public hearings are not public hearings and no governing action will occur during the session. This purpose is to provide a transparency and
allow the public to observe firsthand how departmental requests are formed and justified by those responsible for managing operations and overseeing taxpayer funds. The information presented during these hearings will form the basis of the appropriation section of the draft budget as well as
revenue that will later be introduced by the mayor to the city council. Public participation will occur once the draft budget is formally introduced. City less and I will preside over these hearings. We will ask all departmental representatives to arrive a few minutes
early and be prepared to address areas such as salary, wages, other expenses, and capital expenses. So, thank you very much. We'll start right in. Have Lieutenant with us today, Lieutenant Brown. >> Good morning. >> Good morning.
>> Just going to hand out a few documents for the board. There you go. >> You want me to physically pass them out or can we just pass out? very casual group here. I got trying to get >> that.
So just like to uh start off with it's a u I know we uh we sent a document around um for the abbreviated budget. Um although um it was more helpful for at least for me to have the most updated one that was that was provided by um
finance was was October 31st just to show that where our status is percentage wise for the rest of the year. I think that's a conversation. Um so it's going to be combined as today is where our shortfalls were or are for this year compared to our you know the budget
status for the upcoming year. So um you know it's something that I think we we really need to look at each year and consider for reevaluation for the upcoming 2026 budget. >> So we're going to start off with salary and wage. Um, so as you can see the the
the handouts that I provided, the s I broke it down a little bit, Michael, a little bit easier, I think, for you by your line numbers. I think we um for what my line items were were kind of different than what the child finding was. So this is breaking down salary and
wage. We'll start off with, if you don't mind, with line item 101. Will that work for you? >> I I think you should take us through in the way that's most comfortable for you. So please I'm sorry. The microphone seems too loud to me. If doing does it
need to be on just put it right in front of you instead of holding it up so close. There's no way to adjust the >> but the sound is capturing well enough. >> It is here. Yes. And we don't have anybody out here. >> I get complaint I got complaints the
last budget hearing that we didn't use the uh the microphone. So that's why I was using her very loud. >> Everybody can hear well. >> Are you okay? I can speak up. I think there. >> All right. Good. All right. Let's start. Let's get this over with. We're cutting to my hour time frame here. What? Or 45
minutes now? I guess we have. So, anyway, >> sorry. >> How many how long? >> I think it's 20. >> 20 minutes. >> Yeah. Let's go. >> All right. Line item 101. Um for for the police officers, we have 11 U
contractual uh officers. Um so so with that you see the line item. So on the next page you'll see the breakdown for each officer. Um what I got so since we're in the the PBA is actually in contract negotiations
right now. So I had to pick a number somewhere right? It doesn't hold it the city to anything but we're just working with a number of 4% putting a number in there and if it comes it goes down up whatever it happens during negotiations we can always adjust that but we got to have a for for me anyway. I I need to
have present a number for the finance committee to work with and so that's what we're working with. So with the uh contractual um basis for 2026 when the uh when the union does our negotiations but we did a 4% which for the uniformed
officers we're looking at um 1097423.53. We can break that you can show the breakdown on the next couple pages. the civilian employees. We have a breakdown for line 101 as well for 182,610. >> Lieutenant, can you tell us what is in
that civilian employees line? >> Sure. I was going to get I was going to get down to because we're just dealing with the I guess the 101. So I we'll get down to when you get to the employee sheets just to get some numbers down for uh for Michael here. Um so also in that 101 line which is salary
and wage um we have educational incentive um and the and the detective stipen that's in there that's 5,250. That's line 107. >> Can I ask a question for the uh civilian
staff? What percentage increase did you use for that? Um we we we did not use a we're using a um what I'm doing with that is it's the the mayor's going to review that and came up with the numbers and any salary adjustments off of that. So there is no percentage with that. So it's going to be up to the mayor's
discretion >> increase. Correct. >> It's going to be up in >> that the numbers that they're currently being paid for. >> No. And so it's going to be at the mayor's my my answer to your question is that at the mayor's discretion and we're not using any percentages for that. >> Can I jump in and just offer some
thoughts on this? um you have put together a based on the current contract. Thank you. Things like educational incentive um the detectives etc. So that's important for context. Most of the work you're doing is in the framework the current contract
>> as it relates to the increases of salary and wages while um the city is at is engaged with PBA under contract negotiation. And I I would suggest that for the intense of the budget um you know at your convenience we should probably
stick with but not putting a number on the page for all salary and wages throughout the entire process because that is also part of the decision making process for the regular council. So we'll we'll leave it as is for now. Um but on a process wise if we have one
salary wage line that has a projected increase and one that does not get very difficult later. So with what we know, >> right? So I agree partially agree with that and um I will provide I want to keep the numbers that I have and provide you with the number the request number that you have that you're requesting for
the current one. But um like I said, I I for for me I just personally um to be able to be open to the public that there is going to be an increase and I rather I'd rather have an open conversation about it than not have a have a closed one saying that's going to work.
>> So Lieutenant, the good thing is the budget won't be introduced and adopted till spring 2026 and likely this contract will be well on its way. So the introduced budget needs to have that number in it and I will make a note to make sure that as we get closer to that
we do that. But you're keep your numbers you're comfortable but please give us in the future. >> Understood. So moving on. Um so line 102. This is an important um line because when we get to the
spreadsheet that's given that from finance, we have an over overture of we have an overure of the overtime. Um and we can get to the um details of why that occurred. Um but again what I if you
look at what I projected um from last year to this year um so we had to increase it to equal out the um what were shortfall this year and many reasons why we're shortfall. Um we hired we're going to go down through the list
of who we lost the amount of officers that we lost and the amount that we've gained. Um and in that time frame the uh the duty shift still had to be covered um with even losing almost half of the whole department in one year. So think about doesn't matter if you have a 11
man department or 10 man officers uh for or you have a 100 man department think about just losing half of your department and still being able to to answer the call volume that we do and still maintain public safety. So um with that um and then you can look at the uh
from last year's to this year's but our projected 94,000 for for approximately 3 94,134.36 >> is the requested amount um in the budget and at the end of the day is that nobody wants to be in the shortfall um at the
end of the year and I think that's something in emergency services I I I really do put this out there every on every every budget season is that this is emergency services. We can't predict what type of storms we're going to have for next year. We can't predict what
time of what type of protests or rallies because we're going to get into that for overtime. Why do we spend why do we spend overtime how what the court costs are going to be for overtime. So in emergency services doesn't matter if it's EMS, fire, police, we have to look at that realistically and no one wants
to be in a shortfall. At least I do not. I mean and if the finance department and budget consultants are are good with bonding you know at the end of the year um you know having a negative effect going through the budget meaning shortfall um but at least from the from
the department head we should we can predict we can look at that and have a percentage of wise of what what we're looking at for next year um and so anyway so all of that >> so on on that matter just to keep the conversation going I think you should be commended along with the administration
led by the mayor because you had an unprecedented staff shift this year and none it was very difficult to plan for some of those things. Um and and that's you you used the overtime and other categories flexibly to keep the city covered. So I I commend you for that.
>> So when we go down to we'll move on. I noticed that you wanted to go through the U >> pavilion. Pavilion. >> Yeah. I just was wondering really more for the public than for me who's in that category. >> So we have all the parking off in the
civilian staff. We have all the parking officers, office staff that are located in that um in that in that civilian title. One thing we we we have we have a uh we have an extended sick leave for next year which might turn into um also
a family leave situation. So, we have to allocate some money for for that position that we have to fill. And so, u you'll see that in the breakdown of the uh civilian staff that's on in there. So, uh but anyway, so that that there
was an increase there of approximately $20,000. Um but we have to cover those costs. We have to be thinking about that. We have to have planning because we know that's coming up, right? So, why don't we plan for it? So, that's what we should be doing here. Um so, that's we have it in the plan for for next year.
And um so and again uh we we can see the retention on this for for even civilian staff. Um we can't find replacements for um for the some of the civilian positions. We're looking at it doesn't matter if it's going from an
office manager to parking officers. Um we just can't fill the positions. They've been posted for a long time um for many months and we're not getting the response back. especially when the m the amount you're paying out um versus the other jobs in in we'll say in the
state um it's it's hard to retain or even getting applications for that job and try I think that's anywhere that's just not it's just not for land so these are the challenges that we have >> the the civilian staff is important
because the sworn officers are are very busy providing services the civilian staff takes some of that administrative uh just pressure off. So, it's important that we have a strong city staff >> and there honestly the the public contact um no different than at city
hall they expect the offices to be opened um when they come and they don't want them closed. So, u when they come to either if it's uh no parking sites or whatever it might be, construction permits for for for parking or closing streets down, they expect the office to
be open or they expect when they the door to be open when they come in for a if it's a a law enforcement complaint as well. Um so, and then they want to speak to somebody on the phone. They don't want to leave messages. They don't want they want to be able to talk to somebody. And we find that on the holidays when when the city offices are
closely closed, they're calling call calling us for things that that um because the city office are closed. But anyway, um moving on and and you know what and going through the civilian staff, we also do the the the coin pickup. So these are things that were brought into
the police department prior years ago that that we didn't have to do before, but we do now. We think that passed on. So there's extra cost to that as well. And then maybe at at some point discussion some of that can be eliminated if we go you know with with le for parking we go to planes some
point. >> So and um >> so that's any anything else you want to highlight on that? >> No that's good. Thank you. And I also on your budget sheets I broke down 107 which might be a little more
helpful the finance um the educational statements and um the detectives payout that's per the contract. So you included the detective payout in that >> in 107. Correct. I think you have to advise finances to do that right down to
line 107. >> As you can see the officer's names are listed there with with what their um further contract >> six officers. Yeah. >> So we can get to the u your our
spreadsheet for line items if you'd like to address that. Do you have any questions on the salary and wage? I again it's open to interpretation of what's going to happen for the next contract time but um but it's broken down pretty well on the spreadsheet data. >> Thank you. >> Any questions on it?
>> Nothing else. >> So we'll move on to your line items. We'll go to 221 advertising. Michael, this should this this I always call start off on a good note. So I'd
like to reduce that by we're going to reduce that by $1,000 on the request from last year from the last year's budget to this year's budget. So we're going to lower that as to start off with.
Any questions online? 221. The reductions are easier. Good job. Let's keep going. How? So, is it just because you don't intend? Why would you use it? >> I think advertising is probably pretty much out like everything's online now.
We were going to have to pay for uh the police advertising as you as I stated before. Actually, it's the uh the uniformed officers. We had four replacements last year and that added the cost up. It just not one line item. There's going to be several where we we
we had and we knew that was we had a couple with I mean two that were going to be retirement and one leaving but the other two we we had no plans for but there's a cost of all that unifor from uniforms to training um to salary when they're in training for 6 months and
then the shift coverage for for that as well. We can say that we covered the we covered the officer replaced them but not for six months when they're in training or paying out salary plus they were paying overtime. So we're doubling that. So, and that took a discussion that we had years ago when we're when we had a class two position when we were
replacing that person every year. So, we were doubling the cost because we had to train them and then they would leave within that year >> plus pay their salary while they're in the in the academy. So, um >> so how's advertising linked to that? >> So, oh yeah, good thing. I'm glad you brought me back on the track there. Um
so, in the state they use for advertising they for police officers, they use something called police ad. It's a it's a it's a nationwide um place where uh on the on the web where you can advertise for police officers. So, it's an easy spot for people that are looking
for police officers jobs. Um and they actually for January they're going to start charging the municipalities, county, and state to add their employment postings to that web page. They at some point they um they decided not to do that. So, that saved us $1,200.
>> Great. Thank you. And it and it's onestop shopping because all the in that police app program that's on the web provides us with all the information in the initial application and you know the the restrictions on the initial applications what you can ask an applicant and what you cannot actually
they have the updated application for that we get all that data for the AG's office as you know if you look on the my yearly reports to the AG's office which is posted on the city's website of um for the applicants and recruitment of all recruitment that we took in all the
interviews that we did breaks it down to whatever the AG needs on there. So that's break broken down through police ad. So that's some of the stuff that we needed to be able to meet those requirements. >> Okay. So um under under postage um we're
going to remain the remain the same for that. I think at the end of the day it depends how important and the processing for discovery goes. Um so um that's why remaining the same on that one. The next one big one there
maintenance of vehicles. So we saw that there was a big shortfall for vehicle maintenance and we knew that was coming last year. I think I made the it was I spent like five minutes on on the whole vehicle maintenance. Um so it it kind of we knew that it was going to go up because we also provided a vehicle to
the construction department for the construction official. We maintain that vehicle. So, there is some um repairs that need to be done on that vehicle because that was one of the vehicles we were going to try to move on. Um but that didn't happen. So, um we did um
what I did do is we were able to sell a uh get rid of one of the vehicles out of the fleet with a Dodge Charger um had 150,000 miles on between 140 148 or 150,000 miles on it. U we were able to we sold that off this year. So, uh, we
need to replace that for for next year. Um, but that was so all that we had. So, um, but again, um, vehicle maintenance, the cost of vehicle maintenance went from was as of a year ago from $100 an hour for for service to now like $130 an
hour is the average going right now. So, we got to look at increasing that. Um, it's not I don't think the repairs are anything more, but the prices of the the repairs are going up. >> Yeah. So, you don't think that this has anything to do with the tariffs and the increase in and actually the supplies?
>> No, I think it just has has to do with the the time the time of Yeah. the hourly rate for the uh for the mechanics. Okay. And and they get to go all the the garages are using the same um averages from what the dealerships are doing. I think that's where they pretty much said it from. And um you
know um I know the discussion was with public works they're going to maybe start try to do some oil changes but that's only what I added up. So the oil changes saving me added two vehicles instead of cost me it's approximately $100 for an oil change. Um so it's
saving me about half the cost for an oil change. So we can do small small jobs like that but at the end of the day it's saving us maybe two or three maybe two or three thousand a year for that but not much. It's a big ticket items that that are going, you know, like um even the brakes get absolutely certified. I'm
working on the brakes got, you know, or the um steering arms um whatever it might be that that continue to go, they on the police vehicle. It just seems because they're used turned a lot, the steering arms and all that tend to go
within in a year or two. So, um, and and when now we're getting to the point of when we first started purchasing vehicles, we didn't go for before I took over, they were not going for the extended warranties on the vehicles, which I which I think was um that I
don't want to say it was a mistake, but I again you you're saving the cost on that on the vehicle. However, one one um one transmission or one major repair catalytic converter, you're looking at, you know, $2,000. And that's what the cost of the extended warranty is because
the the for the fleet vehicles, as you probably know, um they're they're at um 30,000 for for the fleet for the warranties. >> Yeah. And these vehicles could be on the road 247, >> right? and they're going we're running to 100 and some you know so when they so the extended warranties are up they can
only extend them up to 100,000 miles so at that point you know then we had to look at it's worth fixing them from that point on >> we're going to talk more about this in the capital as well >> yes >> so let's keep >> pretty much sure so uh moving on from maintenance to
vehicle other contractual items so if you look at the other contractual items uh we we look that um it went 97% so uh for this year. So that worked out. Um in addition to other contractual items,
we're um we're looking at the redaction software from the body warn cameras. That's the only thing that's not that was that's not included in any of the so we we did a last year we approved providing new body cameras and then upgrades to body cameras for five years
which in that includes any maintenance on them as well. However, the redaction software we um does not include redaction software. So, we're looking at and that's going to go roll into this um other contractual items, which I think we should be good with still. Um so,
we're going to roll with that. That's going to be like at least this is like about $1,500, but I think I have there there's plenty of money in that line, Adam, to to do that. So, I'd like to keep that where is I mean, it's at 97% anyway. So, >> can you help us this year to produce a
list of just what those contracts are? It'd be helpful that way as we look >> to build out the budget because those those are going to be not to exceeds that we're going to have to plan for, >> right? So, yeah. So, I think that in the power DMS which is part of other contracts that's why we you see that um
which power DMS for the public is the U tracking of all policy and procedures. >> Yeah, we don't have to do that now. just add >> well no but that's part I think we're we want to go what's included in dete it's good for the public to know what's what's included for non-contract because that is a contract so that's one
non-contract that's one of the issues that are in there >> so let's build out um for each of the departments a list of contracts so we can reference that as the process >> so um we also we just addressed the contractual items right and um you see
on the on at contractual items is 229 and what are we at at 229 on the currently is that at 100% expenditures >> so we're good there as well for the line item any questions on that >> no
uh clothing uniforms um another um another I'd like to keep it the same that we we're at um and we we're looking at again we were over likeund1
13. We spent 133% of that line item. Um, and we had four and we knew this was coming. I think we had this discussion last year. I said we can use money from other line items to to make up the difference. That's what we did. Um, where the for the new recruits, remember, it's just not uniforms of the
police officers every day. We have to buy them. We have to purchase them uh academy uniforms. Well, on top of the regular uniforms. So um that's why we were so high on that line and so all right moving on >> do you would you how would Last year was
2025 this year was a very unique year personnel >> um 2026 would you how would you characterize that compared to 25 >> for employee wise >> right >> good question so I'm looking at um we're going to have one um replacement we're gonna we're actually starting now for
that so we're we're going to be down an officer um in starting in December So that's so the cost we're going to be figuring that in for 2026 budget >> as well. So we're at least at least projecting and planning on we know there's one
>> one replacement >> for yeah for now that we know about. >> Okay. Thank you. >> That could trigger an academy that could trigger >> well definitely I think I think 90% it's going to if I there I really perceive I see the applications come through there is no trade applicants. So, um
especially at the end of the year, um all the class one ones, class twos have already been picked up from the shore. They've been already let go from the shore and they've already got hired. So, >> when will the academy begin for that place? >> You're looking at February or March and
we're looking at six months >> for the academy. Uh moving on. So, um, books and publications two 233. So, um, I'm I'm looking to add an additional $100 there. The reason why is, um, we were over a little bit. Um,
and we're buying the same two books. So, the motor vehicle code and the criminal code. And the answer is always, why can't we do it online, right? We always get that question. that's great online, but now when the officer sitting in there has to manually type up criminal complaints um and then only has one screen to see what the you know what the
statute requires for wording wise. So so we're kind of going go backwards a little bit in in the u the court system. We st still manually sit there and type up complaints. Um it doesn't just pop up. So but anyway, so that's why you
need m two manual books. One's motor vehicle and one's criminal and they've increased the rates. So, that's all I'm looking for. Is it one at a plus of $100 in that line item? Um, 234. Oh, sorry. Any questions on publications or books? >> No, I just have a statement and that's
that I'd prefer to have the hard copy book rather than online, especially like if you've got to take it and you know, if they've got to take it into their car, it's not always, you know, it's not always so easy to pull it up on your computer. And at least if you have the
hard copy, it's it makes things a lot easier. So totally supportive of that. Great. >> Okay. Next line item 234. Motor vehicle parts and accessories stay the same. And then motor vehicle it's pretty self-explanatory, right? Motor
vehicle parts and accessories, oils, any resell oils and and wiper blades. Anything that we can do manually at headquarters to repair the vehicle, light bulbs or whatever it might be. So >> thank you. >> Keeping the same on that. Um janitorial household supplies keeping
the same. look like this year and I know we spent money out of it but we used a different line item for that. What I'm going to say is we're going to come into some line items now that they're going to be left over here. We have $500 left over for this and we're going to move into some bigger line items of approximately 4,000. And the reason why
we have that um I we knew this back in March that we were a shortfall for overtime. I'm trying to have a balanced budget this year uh with the money that I have allocated. Yeah, we balance a bunch of them >> trying to this year is very was very very tough. >> Bunch of I know.
>> Um so, um we didn't buy and removing some of the other line items. I'm going to repeat myself that we didn't buy any tires for cars. Um a whole whole bunch of stuff that um I'm waiting for January to purchase. So, um with that being the same, with that being said, um I knew
that we need to move some of this into salary and wage and overtime. Try to keep that 100% rate um in this. And it's it's tough to do because when you sit there and go, "Oh, we didn't spend it. Let's take that away." But if you take that away, you're going to look we wouldn't have a balanced budget um as we
do. Hopefully, we got one more month or month and a half left. It's going to be pretty it's going to be pretty tight with it. So, um not saying it's a good thing that we that um we have a position opening up, but some of that money can be reallocated to overtime, but at the end, we're always spending more money
usually in overtime than we do in salary. So, moving on from that, office supplies and com and computers. Um, we're again we're at 92% with that which fall right into place. Um, we're
upgrading from and Cindy's well aware of upgrades to Windows 11. Um, and so I got or hold off on two computers that want to use that up that that need to be upgraded to Windows 11 in January. But our laptops, we had this discussion I think last year about if you're going to go to eat tickets or whatever it might
be. So all the laptops and the cards are all upgraded um to Windows 11 in compliance and trying to work within the budget so we're not >> So let's talk about computers and we we'll keep a separate IT list like we're dealing on contracts. Um how many
computers do you have in this universe that you're dealing with in terms of Windows 11? >> Everything's been all the computers in Windows 11 have been are up and running with exception two. >> So there's two that won't accept Windows 11. >> Correct. >> Okay. And are they if not for Windows
11, are they still good computers? >> No, >> they're they're they're actually we we used to get our computers in um from the recycling bin that's will they recycle. So we were able to put them together about five years ago and they stayed that way. So um yeah. No. So it would be
replaced in >> correct. And then we we what my my the way I do it is um we buy refurbished ones um and it saves us about um about $300 cheaper and they've worked out fairly well for us um doesn't matter if it's for the car laptop cars the dels
the tough books that are in the cars or inhouse to the desktops so we've been buying refurbished ones so >> so that's on Windows 11 we got two >> what about other laptops in the cars for the for the year >> okay thank And a reminder is that we also paid out
of that. Um, you know, we upgraded this year. Give a little report. We did upgrade our firewall. So now we have a state police required us to um do an encrypted firewall which isn't which isn't normal. So we have an encryption firewall that we replaced this year and installed to meet the state police
requirements for the police report systems. Right. >> So moving on. Um police and education. Um again the it's not that much. We're looking at police and education um and training u 5,000 pop hunter and and
we're looking at which I explained last year is that we have police licensing now right that we have to conduct each year. So we have three officers that are up for police licensing um this year. They take a percentage. We don't get to pick that. The PTC requires us and they they tell us who's expiring. Um so they
pick what year. So not everybody goes at one time. clarification. This is different than the contractual obligation, >> right? The obligations of the municipality to have um police licensing, right? So um and also they
also tax for even the new recruits. They they charge us the P state charges us $500 for licensing for a new recruit. So when we are >> new in 24 Yes. Um, >> so, um, Lieutenant Brown, is that 5,000
or 5,500? >> Police license, excuse me, police education is 5,500. >> Okay, thanks. >> We spent 83% of that last year. So, we need to keep that the same. Um, and that's without any additional training. So, we had a officer retire. He was he
was a firearms instructor, also um an ASP instructor. So, with that that he retired this year, so we need to replace him. So, um, at OC. So, I have an OC class that we looked at. Actually, it just came up and it was amazing to me what the cost is. So, I'll share it with
the with the budget committee here. >> 5,000 a year now. >> Huh? >> Yeah. 5,000 a year. >> Oh, yeah. 5,000. If I have 5,000, we'll keep it 5,000. If you had on the budget, she had 550, but we'll keep it 5,000. That's fine. >> Thank you. >> So, anyway, back to my story. Um, so
>> of course >> approximately for a cost of OC just to get something to a one day OC instructor class um $400. Just amazes me that the cost of a one day class. Um, >> do they limit the number of people for the 400? >> Yeah. Yes, they have 25 I mean they do
25 my thing police academy. So they only have these classes, you know, four or five times a year in certain locations. So there's five classes. So anyway, but it's very cost to me that's very costly for a one day class, but it's no different than a that's something to an
ask baton class. Um and that's something a bigger um policy question moving forward um with the administration um is that PTC opened up non-lethal force um and would be the which includes um the
taser now um to consider as non-lethal force. So it's a bigger um do we that's the bigger discussion to have for a policy question for moving forward for next year and the following year is it if do we want to do we want to progress forward. So the laws changed with that
with with non-lethal. So um they they've taken they've moved it down to non-lethal to OC and the ton the tasers because again there was a lot of push forward you know um so it gives options the officers options instead of using deadly force and to me that that that's
a and that's a good thing. Anything that we can do to make a non-lethal instead of using a firearm is a plus. Um a lot of other less lethal out there which um so that the department are using is is like the the bean bag um
>> yes but but but that has to do with trading. So moving forward that is very cost to my point why I explain that to you is that because the cost is high with that meaning you're looking at $5,000 to send an instructor to a non-lethal class and and um same as we
for the training uh part of the PTC was that um defensive tactics training which is now required part of PTC licensing. So that we we should have an instructor in that. So, we were lucky that the county offered up that we were able to a couple smaller departments in the county
were able to hook up with the sheriff's office offer the training so I can send officers to the sheriff's office, but at some time they could cut that off and we don't have any instructors for that, but that' be another week in structures, but the cost is very high to get these certifications. So, anyway, so we'll move on the request from budget
committee here. >> Um, >> well, we got to make sure we get everything. >> Yeah, you agree. So, um, professional dues and associations. um sticking with that. That's got right now we have that at 48%. Um and we can we're going to discuss that because I think we can maybe we'll find some time at the end
here. We have to go over the OEM um sheet. So um there's going to be a conference out of that which we're continuing with um which wasn't I didn't attend this year or have somebody attend for the OEM conference which elections are needed for for a grant that we have to that we're applying for each year. So
we'll like to keep that the same where we at today. Can we go back up to uh police uniform maintenance? >> Yes. So um with that with that I mean that's usually finance take takes care of that line item because they know that they had the bills coming in. I mean I see it on the line items here but you got to remember if you're you reduced it
last year if I remember right. Um but the issue is that just think about for next year we were down five five four officers right and so then we didn't have that dry cleaning for those four officers. Mhm. >> So if um so think that's almost W
doubled because my force is 10 11 is completely me. So just something to think about if you're going to reduce it again. Um you're going to have enough in that line item. >> 2025 was 2500,500 the year before >> so appropriated. So I don't think it was
reduced. It just wasn't fully utilized. That's for the reason >> I remember you just I'll reook the video but I remember you talking with with finance about reducing. >> I'm talking about what was adopted. Okay. In the discussion of Yeah. Yeah. So that that was always a we can have that discussion at the end when the
adoption comes out what is what I ask for and what we actually get a report back from the finance committee. That was one thing. So we don't lose track here chairman. um that at the end whatever is adopted um it'd be nice for each department head to get that adoption sheet to see what each line
item is approved because when we start with when we start with um when we start in January we get the temporary budget then we get something approved however with the sheet we've already used that for the for part of the year so at the end I would like again if it's possible
to have a sheet >> you should you should be informed >> when what was approved absolutely and I don't think easy sheet or it's just something that you print out and we'll have to give it to you. >> Okay, thank you. Okay, moving forward. Anyway, are you done with uniform maintenance or do you want to discuss?
>> Yeah, that was good. >> Okay, professional dues. We discussed that. Did we discuss the professional dues? Yes. 224. So, we're at 225 other police equipment and supplies. So, on that line item, that's where we were talking about. We kind of discussed a little bit
before that we have $4,000 in that account for this year left. And so that comes from we knew that I knew there was a highline item on that one. So we we didn't buy any we only did one purchase for ammo this year. >> Um and the meter repairs were limited.
So I'm waiting for January. I try to cut back on that. We offset the rest of the budget for overtime. >> How much does the parking me maintenance cost? >> So right now we're down to zero. Um so we need to purchase screens for the meters. And again I think we're going to have to keep meters going for another
year. Um, unless something changes, not really sure, but to I'm planning for 2026. We're going to keep things going until uh we get something set in stone, you know, planned moving forward. But, um, so we're going to need to replace some of the screens. I'm out on screen. So, we're looking at, again, I think
that's going to be used up mostly for between ammo um, and the screen and meter replacements. Matters. >> Are you having any problems getting supplies for the meters? >> No, they're actually coming from Canada. So we do there is some tariffs that have been added to that. So um that's the
only place that that's where our meters were um made >> and that's where we have to get our supplies from. I mean repairs as well. So what we do is we send out 15 meters at a time in a box and um and the repairs in the back and that's where we pay for the cost of the repairs for the
meters and the bulk and when you see the bulk of the batteries and that hasn't changed for the years but the battery costs go up a little bit every year but I don't see any changes in that either. Um and and if you and again that's a bigger discussion to have when you look at the park mobile um how how often
that's why we always list on my monthly reports what's the usage of the park mobile and we see that continue to go up every month >> right so >> so we were at two right so we're at um line item for 258 right >> yes >> and we discussed that
>> yes >> so we're at the end >> almost I mean close >> but the end Yeah, you always like the end. For some reason, you like getting to the end of my but anyway, >> were you going to be purchasing uh printer paper for the e? >> I think we they made it up per I think
we should get through most of the year with that. That's what that comes out of that line item too, but we had a double order. Um and I think we should be good with the e ticket or at least at least for another six months or if not the whole year. >> But and the e tickets thing for the e
tickets we call e tickets or pats have really worked out well. Um and no complaints on my side >> and >> sure this should be quick and easy paid payments I think. So um
so one is um to me um is the six-year plan that we have for motor vehicles um is it does it work? I think it's any vehicle it's costly, but I think it it um it serves the needs that we have for for Lambertville and goes back to
replacing um the Dodge Charger we just sold and replace it with a um with a Ford um Explorer or a Dodge um Durango, whatever's administration would like to see happen for next year. if it's going to be um all electric, if it's going to
be a hybrid, and the hybrid that we purchased um took a while to get. Apparently um they were on back order and there were some changes that Ford had to make because they're being made out of the country, the hybrids to explore. So, it took a while for us to get it in. So far, um I can say that it
merits it's working well. No complaints from the officers using the the hybrid. I I'd like to get that bottom line of the I got to get the bottom line of the the mileage for that in town. Um, I don't know if it's as good as it would be if it was on a highway where you're not starting because every time you
start, um, the engine kicks in. So, I don't know what the I have to look at the gas mileage, but the savings that we we're getting on that. >> Would you be able to you you gave a very good sixear plan and talk about that last time. Would you go give us an updated chart on that at some point just to complete this file?
>> Correct. Um, and actually it should be on your back page. >> Is that current? >> Yes. >> Thank you. Right. Just complete, right? So this is everything that you would add, >> right? And for if you're looking at patrol cars, we try to keep it. So there's two alters assigned to each
patrol car for. So >> can we just take a moment and look at this together? Just refresh us all what we have here. >> Sure. Yeah. So what I was going back to is that if you see where it says patrol. >> Yes. >> So there should be there's two officers assigned each patrol car. And the reason why we do that is so um they're around
running 24 hours a day. So try to deal with their days off. So if the car is being used on day shifts, then the car is not being used on lights hopefully. >> So there are five control vehicles, >> correct? >> And all of them are operational as >> correct. >> Okay. >> And um anyway, yeah. So So back to Yeah.
So so that's what we do is try to break up so it's not being run 24 hours a day. >> Sure. >> Um and the fifth patrol car, you're saying, well, you got two squads, you got four that can do that, but you have the fifth, we have a power shift um officer, so that's where the fifth car is. If not, then you got an officer changing in the middle of the ship to
another part which is is is Trump. >> If we decide to move to um all electric, we really need to take a look at that because I took a class in the fall down at um you know was offered through the league and there was a police department
who said he went to he purchased five electric vehicles but you have to give them two days in between to rest before they catch fire. We're not looking at electric all electrical vehicles in the next several years. All right. >> The hybrids I'm I'm interested in
continuing with the hybrids if they suit the needs of the department. Uh but in terms of infrastructure costs and that's a gradual process that's going to need to have more conversation. So we have five patrol, then we have the one lieutenant, >> correct?
>> One detective, >> one for parking, >> then we have UC operations. Thank you for maintaining that vehicle um with your construction official. So looking at these documents, just be clear for me which do you need to replace?
>> So we just we sold the charger already. So that's one I'm replacing. >> That's on not on the list because we just replaced it. I mean not replace it, sold it. >> Okay. So there would be one more vehicle added to this list. >> Correct. It was last year you had the Charger on that list. Okay.
>> And that's now gone. >> So the 2012, right? Right. >> Okay. So, we're going to have a total of that's called that vacancy, right? So, total of 1 2 3 4 5 6 I'm sorry >> 1 2 3 4 5 6 7 8 9 10 11 correct >> vehicles in operation. Correct.
>> Right now you have 10. >> Correct. 10. Yes. Correct. >> Okay. And where would the new vehicle go to? >> That would go to the when the patrol that's always the new vehicle always goes into the rotation of one of the patrol vehicles >> down. >> Right. Thank you.
>> Okay. Have you liquidated all the vehicles that you were moving around? >> Yeah, we that's what we did with the charger. >> Okay. >> Um because we decided to keep one for the construction officials and that's also used by SER on on special events as
and you know we can get into the conversation. I don't know if you really want to at this point. Um but either we're going to bring in vehicle uh water barricades for every event that we have or we're going to use vehicle barricades. um as we have for patrol
vehicles that are to me and I you see departments switching from sometimes using u vehicle barricades meaning for special events when you're closing off streets or you're putting up border barricades problem with border barricades you can't move them after you film you're you're looking at a good 10 minutes before so you can get before you get any emergency vehicles in there and
the events that we have here they're not most of with the exception of Shadfest the events that we have are shortlived events so um by the resources that you're spending by renting wood barricades versus um having vehicle barricades. Um and at the end of the day is that when we have special events for
the Mavericks protest, I don't have patrol cars for the office if I'm bringing the whole department in. They need to be staffed with vehicles. So, >> thank you. >> All right. We have any other capital items? >> Oh, um again, this capital item, this is
up for discussion with administration. Um and um so if we're looking to upgrade the um alarm system at headquarters. So um kind of like what you did here at the justice center. We're working off of the building at police headquarters city is what 25 years old.
>> Yeah. I want to say it was 2002 right? >> So that's your original alarm system in there. >> So it's not the code because as you know is if it's built anything you replace has to be up the code. Um for right now it's still um under the grandfathered in
but that alarm it's not a dedicated um phone line for the for the uh for the alarm system. Also it's tied in there. We have a call emergency call back outside which is tied in there and our fax line is tied into the alarm system. So um it's not the code but it's a something that I can still make it work
if we need to. Um if you want to do it this year, next year, whatever the planning, whatever the budget committee wants to do for planning, that's something to take back for discussion. But >> some improvements recently exactly for other things as well. Is this the last submit?
>> Never the last. >> Never the last, sir. As we know is we if we stay what we learned here in Lambertville, that's another discussion. I'm glad you opened that up. >> I didn't open that up. It was just a rhetorical question. >> Yeah. But not for me. It's not. You know that. So we saw in Lambertville that if
we don't continue with maintenance um and continue upgrades um we get backlogged and then it's very costly at the end. >> Well the silic example was new improvements things that were required. That's what I'm asking about. Are we have you got what we
>> correct? Well that with that with that with the door that was the door codes interlock system. So but so now for for the alarm system that was another doc requirements. I'm not saying that we I think at the end of the day we get through what we have to for inspections,
but the other recommendation was we need an alarm system, a panic alarms in the sally port and in the patrol room that >> that will cover that because it it'll be a wireless uh button that goes into our main alarm system which we already have. I >> was trying to help you.
>> I'm glad we're talking about this before. So that's >> Yeah. So yeah, so interlock more systems been covered um and this will cover that. But at the end of the day, we can put this off still if it's not appropriate um for next year's budget. Um which I want to say that that the new
system goes cellular, right? And I know some issues have cellular depends what carrier that you're going to have. And um really is limited to Verizon for for carrier service for good coverage. um because we ran into some problems with the with with different carriers that
the alarm system uses for the cellular coverage for alarms. But anyway, so that's that's one would be the upgrade um moving forward. >> Thank you. >> So that was all for my budget presentation for the police department. >> Another anyone have any questions?
>> No, it's just he did also mention that um OEM and you have a couple minutes. >> Right. Right. So um bad news. Um so the state police have has not um they have not had their EMA um grant um covered.
The feds have not covered that. They haven't gotten um received any funding for that for 20 >> or emergency management grant. >> Um so we cover that every year for our two deputy coordinators uh for their salaries for for OEM. um that so it has
not been funded and we're always a year behind with that because we had the require they want the requirements met before they give us the money. So we'd be using um the funding for 2025. So it's 2025 funding that has not been funded by by the state and then that log
hasn't been funded by the federal government. So moving forward we need to get your pencils out and add $10,000 into the OEM um line item. actually be 10,500 um into the OEM line item for 2026. So
it would be 10,000 for the salaries and then 500 for the O and >> correct >> to continue with um to continue with what we have and it's going to be again if that's going to be a say conversation to have with the administration and
myself and say how can we move forward if we don't have those physicians right you're going to say that you know I think it's come into the what the state requires now we just updated our um our actually we updated announce every two years we have to update our emergency management plan and our operating
procedures that's coming up next year as well. >> So when we're talking 10,000 salary wages that's a line that we're that's it's appropriation in this part of the budget that then offsets another salary of a person or correct two people.
>> So in the past it was uh paid for by a grant and so what Lieutenant was saying is that there's a possibility that we may not get the grant this year. So if that's the case then we won't then we'll have to put it in the municipal budget to continue to pay like salary
>> right that would so we would have to that person's salary and wage is already accounted for in the police budget throughout this throughout the >> No no because it was always offset by a grant. So it was never in the municipal budget because it was paid for by a
grant. So if we lose the grant, then we would have to then budget it on the OEM salary line item. >> Okay. And I and I think moving forward if you don't have those those positions in there even without the uh with the grant
we there was a standard that's the um the coordinator still have to meet with C use and um and now part of the grant process was that forced the municipalities at Doom that are part of that grant process is to keep your certifications up for for OAM and we ran
into that problem in the past where certifications were not met. So currently our coordinators um um have the certifications that are needed um to meet those requirements of the state. >> So Chrissy, just so that I don't double book this on my sheets,
>> um there are currently employees who selling wages in total for the year encompass this money that's charged against the grant. >> So it's an addition to >> but it's not in the current sal wage lines from 2025. >> That is correct.
>> Okay. Thank you. Right. So we want to make sure we track that per. Okay. >> So is there there's a chance we could still get that burn. Is that >> that's what they they haven't they that's what they state is saying there's a possibility it could be funded by the
federal government but they they need so optimistically if we're looking at it they haven't opened up. We had two we had we're working we're coming up to our second quarter um for for that um and they still haven't posted the uh the reporting for those two quarters and
we're already in the second quarter. So the state must uh you know whatever indication that is they haven't posted the uh the reporting for the last two um quarters that we're into already. >> Okay. So, so I guess for for just budget purposes, we can put it in the budget
and then if we do get notification that we're getting the grant, we can always pull it out later as we get closer to introducing the budget. >> When does when do the grant when do we get notification about previous year's grant? >> Yes, we got paid >> June, right? >> We got paid by September. We got payment.
>> We always get reimbured in September, >> but the notification doesn't usually come until it sounds like June here in July. No, you should you should have Yeah, probably would have gotten not notified, but with the federal shutdown, things are probably delayed. So, >> so this is something that maybe figured
out before we introduce >> Yes. >> Oh, yeah. Definitely. By April, we'll know if we get a letter. We usually get a letter saying that >> placeholder and then if we get not we get a award letter from the state saying that we are getting this grant, then we can pull it out later. >> We hear how we cut 10,000 by half
dollars out of his budget. No, I'm that's OEM. I don't know what we're doing with that. >> We don't have much to play with in the police budget, but OEM budget. Maybe we do. >> Lieutenant, you always come so prepared and you got right to 10:30 in the >> Well, you pushed me. You had to push me because I would have went out some more
stories here and tell you why I need what I need. >> 10:31. >> He's very cutting to the clerk's time. I want have to answer to her. >> Okay. >> Okay. Thank you, sir. Thanks. Does anyone need a quick break or send
me one? >> I'm ready. >> All right. >> All right. So, we um what we allowed this year in the municipal clerk line, and I'm going off of the budget sheets that you sent me. Y >> um so the municipal clerk SNW line, we
allowed for a 2% raise plus the deputy clerk, we're hoping passed her test to be a registered municipal clerk, which really will allow my office to go up to the next level and increase services and um the way that we can process things.
Uh so um we allowed for a $10,000 raise for her because of that. Now she won't find out till December, so we could have it changed, but um I'm pretty confident that she passed. Clerk advertising is really, you know,
it's a misnomer. Um, so far we budgeted for um 5,000. We went up to 2340, but that's only through the month of September. So I what I tried to do is is break it out for the entire year. I
think with the things that are changing with advertising requirements, I still would like to have $2,400 for next year in that line item because we have to post things on the Secretary of State's website. have to still
advertise twice in the newspaper every month where people can find our legal notices. Um, and in addition to that, all of our bids that go out, things like that, we'll still need to have a legal advertisement so that we're reaching out to the people we want to bid on our
projects. Uh, so having all that said, $2,400, clerk postage and delivery charges, we're estimating$,750 for next year. And I will tell you the bulk of that goes for landlord registration. Um, you know, we have some
food licensing and things that we mail out as well, but landlord registration, we are probably doing about 10 mailings a year. Um, >> most you've ever done, right? >> Yeah. And, you know, it's really it's a collection process to try and get people to, you know, to file. And, you know,
for us really, it's all about safety. it's uh you know not about collecting the the money but we you know have added built in additional fees for late fees um hoping that it'll be an incentive for people to file early. I'm sad to report
that it's not. Um so it's now in November and we still have 10 people that have not registered. Um clerk printing and binding I believe that at $1,500. Um, that item is really important to us
because of the type of things that we do. And, you know, with all the changes in affordable housing, if we need to print something in color and and get that out, um, this allows us to do that. Um, we don't have cleaning of maintenance of buildings. We don't have
motor vehicles um or other equipment. Like to leave $1,000 in the clerk legal services. So far this year, we didn't really use it, but um, that gives me a little leeway. we have an Opra question or have something that comes up about a contractual issue, it gives us some
flexibility to, you know, to speak with the the attorney about it. Um, see, professional consultants and special services. Um, I'm not really sure what we use that for, but uh, we budgeted
500. We used 289 through the month of September. I'd like to leave that at 500. The next one, clerk other contractual items. I'm not sure really what that is. Not asking for any money in that, but clerk's books and publications. We spent
$794 this year. And what's that is? that covers our GAN law books and it also covers the league puts together this really comprehensive book that allows us to look up things specific to boards and commissions as well as uh the formation
of local government. So, um I'd like to leave that at $600 for 2026. Um we shouldn't had jam janitorial supplies, so I'm not really sure what that was. It's >> where Lindsay charged the uh stool.
Um, first can we stop for just a second? Yeah. So, uh, I didn't see anybody put in that $500 for the clerk's professional consultant, uh, amount, the project, the requested amount. You please add that. >> Thank you.
>> Thank you. Um, I'm going to say to leave the janitorial and household supplies at zero. Clerk office and computer supplies. I'd like to leave that at 3,000. We really did a push these past couple of years to
go paperless for our meetings. So, I think that that's helped us um you know lower the budget, but I don't think it can go below 3,000 when you really think about all the mailings that we have to do for landlord and and uh all of the
other licensing things that we do. Electrical supplies, that's at zero. We'll leave it at zero for conferences and meetings. Um I'd like to leave that at 1275. Um we'll now have um the deputy clerk
Anthony who will need to reertify for you know birth and also now the the state is charging for vital statistics for the registra for all of our classes. In the past they charge it was minimal but now even their online things they're
charging like 50 bucks. >> Yeah. Yeah. Um, so and that does not include affordable housing training. So, you know, we'll have to budget for that as well. >> Where do you see us budgeting?
>> Uh, in 2026, I would budget $1,500 because there's one more class that I have to take as well as an elective. And the elective has to be a total of six credits. And some of them were four, some of them were three. So, I think 1,500 would probably cover that. For
which one? The >> affordable housing. >> Oh, okay. >> Can it just go into education and training? So >> for the clerk, is that where you want to put it? That's I'm fine with that. Just we know >> that's where all the current classes have been charged that you're currently
>> the only Can I ask a question here, Chrissy? The only reason why we might add a new line for that is u because uh each year as you know we allowed to take administrative u percentage out of the for housing trust fund and this having it separate line to that would allow us
better tracking. >> Okay. >> So >> I think that's important too just because the three classes I've taken so far they want to see that your municipality is committed to it and that you have a budget outside that for us. So, I think that we should, you know,
um, when I'm finished with this, maybe go into some of the affordable housing things that I've learned so far. >> Yeah. Can I just add, so when you talk about that, when you talk about the the requirement or the necessity of of stipen for the municipal housing leaison
for you and Sue to make sure that we need to include that as a separate line item because that's a that's really a new we funded it in the past, haven't we? uh we funded it this year. >> This year >> um I don't know that it was previously was funded but um
>> so I don't know how I don't know how that was a how that where that comes out in terms of the budget line. I mean obviously it was being paid for by the affordable housing trust fund but I don't know where that gets um included Christie. So >> trust directly right
>> is it's just a transfer and so there's no there's no account for the general budget >> if that's worse. >> Yeah. Yeah. Probably being charged directly to that you set up to cover that. >> Oh, yes. Yes. >> I would imagine that it would be best practice for us to include it within the
budget if it's just as a matter of course so that have that figure. >> So let's pull this apart for a minute so I can understand it a little better. >> Um let's go back to training then we'll go back to wages. So in list form we
have your regular education budget is how much So the cir clerk conferences and meetings is um well in the past we've budgeted 400 we've spent 470 I'm asking for 1275 and I'm doing that
because of the increase in the registra. >> Okay. So so for general operation restaurant clerk we're at 1275. >> Yes. Okay. >> And then below that we have clerk education and training. And um that's going to every once in a while I take a
league course. It's kind of different than going to, you know, a league or Right. >> So, we're asking for a thousand dollars in that area. >> Okay. And that's again for learning, but it's like >> smaller one day training. >> Now, as it relates to training for
affordable housing, >> the Sue, can you confirm last year whether we we did it last year, right? >> This year. >> This year. >> And did we pay it out of the trust directly or did we >> the salary and wage? >> No, the training. >> No. to where the training is charged to
the clerk's budget right now. >> Okay. And so how much would you want to budget for affordable housing? >> 1,500. >> Okay. So it's an additional 1500. So let's So that gets us Ryan. What are the three numbers you got there? Got 1,500. >> Yep. >> Plus for the education track,000
and then we have 1275, right? >> Okay. Um Okay. So on that training are we we're permitted to reverse that back to the back to the trust possibly
>> well percentage based >> percentage based >> percentage based. So we're going to put it in here because we got to pay for it and if we can do we do a transfer then we'll we'll deal with that time. Okay. So we should have all that account for current time. Now let's go to salary and wages.
How did we handle salary and wages as it relates affordable housing? I believe that both they both came out of the trust. >> So was it a direct payment out of trust or did it >> Okay. So this is going to be like >> that was new this year as well.
>> That was new. That was $10,000. So So it's accounted for there. Um so I think in the end we're going to have to put together a sales worksheet and we generally put the allocations there. So I'm going to make a note to make sure we have that very well spelled
out there and then we'll go. So by the time we introduce the budget we should have a better idea of what our our needs are but we have to come up with a marketing plan. That's even if you know at this point we don't have any available affordable housing but once
things start rolling with and maybe some of the other things that we have in the work we're going to have to really start dedicating time for the notes though we're going to make sure that we know that the salary wage occurred needs to be inclusive of the
for that of the affordable housing um reimbursement. Then we'll have to figure out structurally how we do it when we get a better handle on what >> I just Yeah. I just want to make it make sure everybody understands that. So this year we use the full 20% out of the affordable health and trust fund which
means that next year >> our 20% of whatever it's it's rolling. It's 20% of every new dollar that you bring in. So next year we're not going to have the same resources to pull from the affordable housing trust fund as we did this year because we we won't be anywhere near the same
percentage of that. Right. Right. So we will have to account for probably most of this in the in the regular operating budget. >> So I think probably the best thing to do is um there is a flexible chart of account code for affordable housing. So
I think that we should create another like budget which I can do right another department for affordable housing. Put in the salaries put in the training. That way it's not in the clerk's budget. Then if we do get and there's extra
money, we can always transfer it and that way it will be leave extra money in the actual budget. So I can do that and create those accounts and then I'll send them to to you guys so you can add them to your spreadsheets. >> So we have to >> Yeah. So yeah, that makes so much more
sense. Yeah, as you know, we were sort of not stumbling, but it was we were trying to keep track of how what the percentage was this year and how we were going to pay out the two salary positions and the administrative cost to click. So, >> so yeah, >> I just think that makes it clean cleaner than just including it in the clerk
budget. >> Great idea. >> And then that way if we do have extra money and the 20% is available, it's just easier for us to find it and say, "Oh, it's right here. Let's transfer it over to the to the affordable truck." That would be one entry at the end of the year.
>> Right. Right. We can do that. I think do a monthly. >> So, we also need a marketing plan and then we have to come up with policies and procedures. So, and that's what I've learned so far. I have one more class to take in February and that's a I think a
three-day class and then there's another there's an elective I have to select which will be um two different classes or one either way. But I'm learning more and more about what we need to do and what we need to put in practice. And that does not only just just for labor,
but it makes our our court helps up I think with the court when they show we're serious enough to budget for. >> Is that a certificate in the end or is it just Okay, great. >> I have to pass. There's no state exam, but I have to take a test at every after every course and pass it.
>> You're doing it's been very rigorous. It's a lot of fun. It has been a ton and you know um I always thought light of this position in the past but that's that's your face that's this is a person that organizes and sends things out. So
it's really important to to stay on top of that piece >> and I just make one last note that the that that the um the numbers might change. This was a particularly heavy year because we had to submit the housing element fair sharing plan. So there was a lot of extra works and he was intending a lot more meetings. So
those salary numbers may may change next year based on our work. Everything falls on the calendar with affordable housing like our budget does. >> It does. It does. Yeah. I mean, we have different cycles and different things that we have to do, but yeah, you're you're really doing it throughout the year. Okay.
>> Um getting back to the clerk, the professional and association dues, it's $1,300. We leave it at that, but I we just got something in the mail a week or two ago about uh the league raising their fees. So, um, we may need to raise
that. We got that. >> Yeah. >> Okay. Next one is clerk travel. Um, both an both Lindsay and I now would need to be certified not just for the clerk, but for the registar. So, we're going to bump that up to $300 and that's our
travel fees. >> Election expense. Um, we have not the, uh, November hasn't hit us yet. So, I'd like to leave that at 5,000 and that's for the rental of the machines basically and everything else
that's associated with um, the election. The next one is clerk codification of ordinances. because of our budget crunch. I did not put in typically in July I go through and do everything January through June but we had the budget crunch so I was asked to hold
off. I've not so I really think we need to budget 10,000 for next year and this is for the online system plus they send us uh it's not just for our general ordinances it's land use as well. It's uh they keep the online system up to
date as well as um they give us a hard copy. This is all public facing. Yeah. Go ahead. >> Uh, and the last one is admin miscellaneous. I don't think I used anything, but um we'd like to do um $1,500 in there so that we can shred
records. >> So, maybe a conversation for later day. Um, are we do we have a lot of records that need to be tended to? >> Uh, yeah. We we didn't do it this year, but we did last year. So we're on a wall
and so I think next year $1,500 would cover everything for the clerk's office and perhaps for other departments as well. >> You remember how much it cost for another truck out of the year before last? >> Yeah, it was about 1,200. >> So but that's all for 2024 25. I was recent.
>> That was 2024 and probably 2022 and 23. So the three years. So if we have it on a rolling schedule or do it every other year, it kind of helps us keep it in balance. >> All right. So >> other records, do we have a lot of other records or they've all been here?
>> We have not moved to um to scan things um because we're trying to get a better understanding of it. We met with two separate vendors. One vendor said, "Oh, you can go ahead and shred everything." But then uh both of Lindsay, both of our classes said, "No, you can't shred. You
the only reason you're really doing this is so that it's for the ease of access to records. If you've got expanded, retrieval is a lot easier than trying to hunt robots, right?" So that's really why you um you scan. And I do think there would be a value to that,
particularly with construction where there permits to be able to fill it up and, you know, see it in real time. Well, Crystal is scanning things slowly every Tuesday for several hours. So, she's working through here's notice. >> The problem with that, and I think that's great, but we haven't been
approved yet by the state of New Jersey. So, we may not be scanning in the same fashion that they want us to scan. >> There's vendors, you may have spoken to two vendors you spoke of and that I'm dealing with communities that handle the whole artist process to. So it takes you
out of the process, takes you out of the process of having to discern >> one for one of them, we took this out of the process, but they were also the ones that totally destroy all of your records. The other person, you're involved in that. You select what you're going to he's going to take and then
they bring them back for storage after they've scanned them. But they do everything and go down to Artemis and or getting everything approved. Doesn't seem like there's a will to look at that closely now. >> There is, but I think it is something
that, you know, we we focus on the capital approach as well and do it >> throughout the entire city, it would be done in one year or take all year to get it done. >> So, the recommendation isn't to do it all at once. And the reason is that if somebody came in and took all of your
records and somebody came in to ask for an over request, I don't have it. It's off being scanned. Could be six months or three all at once. Meaning, you know, starting construction. Yeah. Finish construction, go to clerk and over the course of maybe 18 months, have a baseline.
>> Recommendation is you start with last year to to present and then you start going backwards so that you always have current records in and you're you're back. >> So, we'll leave the 1500 here as we stated and then maybe we'll continue to talk about >> Yes. >> this being the year.
>> That'd be great. >> Exactly. I think it should be the year. We've talked about it for since I've been mayor and I would love to see it done. >> List boxes all over the place. >> Yeah, we do. But but the endless boxes are still standing. >> So, we've got some a cap some capital
requests. Um, as uh Lieutenant Brown alluded to earlier, some of the computers are not compliant with uh Windows 11. So um we have the clerk's office, the tax office, construction finance port, laptops, credit card readers. Our credit
card readers we currently are using do not allow for Apple Pay. We'd like to to increase so that we both can use Apple Pay. And then software. So all that together we're estimating 177. >> Do you have a a breakout list?
>> We don't at some point. Sure. uh records management. We just talked about digitizing records. >> Um so we're we're asking for $5,000 there. And I think in another bond ordinance we have $5,000.
>> Um the clerk's office we had new equipment. >> I'm sorry I was looking up still working on the public. What's the records management please? >> 5,000. >> What's that look for? >> Digitizing records. >> That's what we saw. Great. Yeah. >> And 5,000 you think is for the whole city or
>> I think I think I think that would be inclusive if every year we budgeted $5,000 keeping in mind we're going to take a section at a time that um that that would eventually get us where we needed to be. >> We budget but the 5,000 if we put it in capital would get us through the whole
city or 5,000 a year >> for the city. And I'm we haven't said I I do think construction is the best place to start. Um, so but yeah, I I would think that would be for the city, not just the folks. >> I know it's not 5,000 per year. It's
5,000 city. >> But that's to start because I don't know how many boxes that's going to cover. >> So we probably should get get a sense from the vendor. >> Right. So we have 5,000 in a prior bond
ordinance to start the process. We're asking for another 5,000. And here's the thing, when we started doing boxing our things, sometimes we used a really big box and sometimes we using banker boxes and not all of the bankers boxes are
full. So, it's hard to get I think they were saying like $45 a box to scan, but it they're not not all of them are full and not all of them are the same size. So, that's why it's difficult. So, we're finding the need for a
laminator. So, we we'd like to budget for $1,000 for that in the bond ordinance because that we would we would be able to use for five years. Our desks um were purchased new in 2018
and two of them are falling apart. So, we needed some new desks and some shelving. Um and it would be helpful to have another fire rated cabinet for the clerk of files. That's where we store all of our vital records and and they
are permanent records. So, the one that we have in the basement is a little bit full. So, if we had a second, we could have, you know, continued to add to that. Right now, um, as the mayor said, our all of our boxes in the attic are kind of all over the place and we'd like to
have shelving units or, um, there's a couple places up there that we could put them so that you could easily retreat your wranglies. Right now, we store all of our road projects in the basement, and it's a man-made shelf, and you if you go to get
a a box off that shelf, the shelf is coming with you, and I don't want it to collapse on top of you. So, it would be great to have new shelving down there that's not connected to the wall that we can put all of our road projects on.
Um, the clerk's office, our carpet is really falling apart. Um, it was last replaced in 2011 and the tax office is is in the same condition. And you can kind of see where the wear on the floor in areas um where it's almost back to
the the wood that's underneath. >> And >> and you're recommending carpet instead of maybe a vinyl, laminate, or do you care to somehow floor covering? I I think that the the the floor pads would be nice. Um I would like carpeting because often that's where we sit to
organize things. >> There's not a lot of desk space. So, um but I think the corporate tiles would be fine. >> Um and the bathroom upgrade on the first floor I think was last updated in the
'9s. Um and I don't know, maybe that's something public work could do, but that's what we were asking. >> What was that? Uh the bathroom. >> Yes, the bathroom is being redone this year. >> Yeah, I just put it in there at the capital suggest
>> and I think that's it. Um other than um if you'd like I will put together a uh affordable housing a recommended budget based on some of the classes. >> Sure. Great. >> Thank you. >> Yeah.
>> Let's scan through other other departments while we have you here to make sure that anything we do have a lot of input from what other departments do as well. as well in terms of some of the contractuals >> um for look first etc and those other
>> the continuing >> yeah everything is pretty status quo >> yeah um I think we have a a nominal increase in the building the cleaning of buildings um and that's mostly because the cleaning supplies have gone up >> and the minimum wage has gone up
um so we'll have a little increase there but certainly under 20,000 Okay. >> Um I think our we just got in our quote for the landscaper. Um I don't have that in front of me, but we can I will see
that you all get that. Um and then look first, we have a three-year contract with them, so that will stay the same. And we're still in discussion about um ACL. And then the very first week of December, we have professional services
coming in. Mhm. >> Um, so we should know that. I would say give me because usually the response is pretty high. Um, so we should know I think the second we could be central where we are with those things. Christie and Sue will have to work on not to
exceed amounts based on what we spent this year. >> Yeah. >> Um, and uh, the mayor will have to weigh in on what projects he wants for 2026. Um, what else? Oh, and I mean we do have the
justice center coming in the same day. Um, but that's already bonded for and uh that will go to replace our wonderful microphones and our sounder and audio >> that's in the works. >> It's great. We go back to building and grounds for a minute. >> Sure.
>> Um, Sue Christie, we building and grounds. I know sometimes that could be a catchall. What are some expenditures in there? Because this was a big year there, biggest year. Building new and grounds, um 224 cleaning and
maintenance. I think we have generator maintenance there. or you want to sign up on it and kind of look at it. >> I just got to get to the right counts. >> We're still buying rental. But that's uh
60126310 224 buildings. >> Pling landscaping, the generators, the fire extinguisher. Um, >> maintenance, that's the word. Um, uh,
heater repairs. What else is in there? The annual monthly cleaning. See what else? >> Generators in there. >> Yes. >> The elevator inspections, the elevator
maintenance, the boiler. They do the carpeting upstairs in this year or was that last year? >> I think that was covered under ordinance. >> I think that was a bond or >> Yeah. >> Yeah. The elevator maintenance, the generator maintenance for all the
buildings comes out of that as well. >> Right. So that that number is is a while it's gone up. It's going to be a new norm, I guess. There's a lot every seems to be good amount of activity for maintenance and so there's nothing in
there that was a one time big repair >> unfortunately. >> Okay. >> Now they replace door knobs. There was um just some minor repairs around city hall. The um pilot the monitoring the security monitoring for all the
buildings comes through that as well. >> And the elevators too, right? Do they come through that? So that's a bill when we're talking about actual >> and you mentioned uh the >> the water service delivery >> the whole house furnace and >> yes >> any repair that has to do with any of
the city owned buildings that's where I charge it >> and are there any major repairs that that we foresee in 2026 that may not want to put that may be on this line maybe about there there are some probably that
um not but uh yeah I will think that we have 13 buildings. >> Okay. I want to put on the list that we continue to work on. >> I I need to go through the existing bond ordinances and I've got two or three
projects that I want to get done. So they may be funded by by leftover amounts in existing ordinances. I need to spend a little time when we get back. But thank you. >> Okay. Anyone else? Um that's it for me. We do
have Mr. Hartford here some instruction. >> Can we go back to um we discussed the professional services for admin? Correct. >> We touched >> there was one last year that was not included in the 25 budget and that is
the cost for the the annual renewal for SDL. That's about 10 grand. >> What was that previous sir? It was a It wasn't up for renewal till this year. It's like a fiveyear thing. >> I see. >> From 19 >> 25 it was up for renewal.
>> And then how often does it renew going? >> It'll be annually. >> How much is that? >> Um said in April of this year, we had to pay 174 for the renewal.
>> Will you expect that to be here? >> Yes. And the other thing under the insurance line, >> the flood insurance for the justice center was not included and that's about 20k. >> We'll have a I'm going to put that down here as my to-do list, but we'll have a
conversation >> for insurance. Yes. Okay. They were my notes I had for that topic. >> Okay. >> Thanks, Cindy. Cindy, does anyone need a break or we good to keep pushing?
All right. Next one. I don't know, >> but I know the name. I know the good work. So, Michael, pleasure. Nice to meet you. Nice to meet you, too. My team. >> So, this is your first time here in
Lambertville in the budget? >> Yes. So in previous employment I just had to manage uh I'm not familiar with the rider trust account for construction. >> Yeah. So that's my familiarity with maintaining that budget every year. But >> as far as an actual
>> budget hearing there was no such thing. >> Okay. Um well so it's a just a discussion amongst all of us to to sync up on information to talk about how the year how 2025 look about what 2026 is going to look like. So we'll we'll talk
about sal we'll talk in terms of salary religious um we don't really talk about employees by name we just speak about positions and titles we we'll talk about your other expenses cost and lastly capital questions you have capital
so we need let's go to that spreadsheet All right. There we go. Good. All right. So, tell us uh uniform construction code, you have uh
two saddle wage lines, one for one for Lambertville and one for Frenchtown. Um do you expect any major changes in either of those saddle wage lines in 2026? >> No. >> Okay. I would request a increase in the salaries for the employees, but you
know, as far as how much that would be, that's out of my hands. >> So, the salary increases come as a second step um as we move through the budget process. Um, great. Okay, let's go down to other expenses.
So, we'll start with uh you did this change fund, Christie? >> No. Okay. Yeah, I see it listed, but >> yeah, it's an older. All right. Printing and binding. Last year, you spent as of as of as of October of 202.
You spent $222 9. You budget $800. Uh tell us a little bit about your printing and binding budget. Yep. So, this year we did end up having to get some more um technical cards and construction permit jackets
which we got from the county. Um I believe that came out of that line. >> So, in the past that's been usually every other year depending where we are at the end of year look. So, do you think you need to do whole purchase for 26?
>> I don't believe so at the moment. Um, we will have some bigger products coming next year that will use up a lot of those that we just purchased, but uh, at the moment I can't until that project were to start. I
can't speculate if it's going to need to be repurchased. >> Okay. Uh, books and publications >> that I would leave the same only because this year uh, it is in the register now for the state that we are adopting. new
code cycle. So that should be an adopt probably in January, February. >> This is a long time. >> I know. Yeah. Ken had it in here for last year. >> Yeah. >> But they pushed it back for whatever reason. And now it's actually in the regard. There's comment period until
the end of this month. Then they'll go to adoption. We should have those books no later than middle of next year. Okay. >> And the number that's already listed there, pretty that's a pretty standard.
>> Yeah, that's a pretty standard number. We're getting all the books every week. >> Great. >> All right. Office computer supplies $1,000 was budgeted. 622 was spent last year. What do you expect for this year? >> Um I had no
actually I wanted to there was a change I wanted to make here. Um, skipping a little bit uh to the UCCC conferences and meetings and the educations and training. >> Okay. Let's just if you don't mind, we'll just line your thinker. Okay. >> Let's kind of go through the checklist
so I don't I don't miss it. Okay. >> So, on the computer supplies, >> Yep. I would like to increase that to 1750 from the 1,000. >> Okay. Why is that? >> Uh, only because things are getting more expensive every year. We have ink,
paper. Um, this year You know, it's very close to what we've spent. You haven't exceeded the $1,000 in 24 or 25 is not over yet. >> So, do you have a handle on what you
actually need to purchase and how much it costs and >> No, just projecting. >> Projecting? >> Yes. >> Yeah. So, I I suggest you put a listing out, take a look at where that's all out, and then we can look at chance of number. Does that work? >> Okay. Yeah. Yeah, cuz I'm just looking at the abbreviated budget account stat.
Looks like I'm -32 in that line. You may have something more current than I do. >> He's he's correct. They're over in both um that line and in the printing. No, not the printing, but yes. >> Yeah, the printing >> the printing and binding is they're also
over. They just did a huge purchase of forms and stuff through the county. So, that line is over. The printing and binding line is over. And the office supplies are over as well. But um I know they got a new printer recently and the
um ink for that is a little more expensive than it was for the old printer. Okay. So they are at a negative 32 in that line currently. >> The printer purchase is not in that line is it? >> No. No. But they did Um, what's is this
$240 for them? >> No, >> there's one for this. >> Yes. >> All right. Uh, let's go on to conferences and meetings. $2,000.
>> Yep. I'd like to reduce that by 500. That's what makes up the additional >> Well, I don't know how much you want me to go into all that, but I was trying to >> rebalance it. >> Yeah. repurpose >> existing funds. >> Okay. >> Um
but yes, reducing that because I don't see a need to go to many conferences and meetings. Um a lot of these are funded by the state for my licenses. >> Great. >> So, you know, if we can repurpose the existing funds that I think that would
be beneficial. >> Uh education and training, >> same thing. Uh reducing that by a thousand. Okay. >> Okay. And repurposing that thousand which I can go over once you write that. >> Sure.
So we're going to the new number that has a th000. Good. All right. UC professional dudes. >> Yep. Just keep that the same. >> Um I have I belong to all the associations that former construction officials belong to plus one more. So I
know that uh the 750 should cover all that. um with little left over. >> Great. >> All right. Uh inspection and code enforcement polyline.
>> That's the um county health inspections. So I don't know why it falls where it does in our budget, but that's just >> Do you have a number for that Sue? >> That's going to go up too. Seems like my my actual for 25 was going
to be Katie yet. So what more current number for 2025? >> We're up to date. We just we're waiting on the fourth quarter bill. >> Yeah, it looks like there's a voice that came in
for $4,600. I'd like to take a look at that in depth. for the food licensing. >> So, the county is totally restructuring. So, all of the temporary food licensing will not be going will not go through us
in the sense that they'll go straight to the county to get their inspections and they'll pay the county the fee. But the annual food licenses are going from $100 for inspections to 200 depending on your risk category.
Some of them could be as much as $400. So, I'd like to take a look at what they're currently charging. Um, and then I'll propose uh, you know, a fee schedule for next year if that's okay. >> A cost schedule. We say fee. Okay. >> A cost schedule.
>> And that's not going to increase. That's who's who sets those fees? >> The county. >> So, do we have to adopt them by ordinance or they go right to the county? We get it. How's that work? >> So, okay. So currently whenever all of the food licensing goes through the city temporary as well as
annual they're changing in that we're separating temporary food trucks because of food trucks basically they'll go straight to the county. They still have to get a license from us but we won't pay the county for temporary.
>> Okay. annual food licensing will still go through less, but the county is increasing their fees. They're doubling them >> to us. >> To us, >> thank you. Okay. >> So, so it looks like it's running about between 2,000 and 3,000 a quarter. So,
if we estimated 3,000 a quarter, that would be 12,000. Yeah. But that includes temporary and we're not going to have those. >> Would it be less than 12,000 or more? >> I think it's going to end up being more. >> All right. So, let's let's at least put 12 and then we'll get your back up and
we'll adjust it. >> Great. Thank you. >> So, if you could send me like a full detail of of food licensings of that category, that would be helpful. >> Yeah. I just have it listed by quarters, not the actual cost per inspection. >> Okay. >> Because there's the liquor stores and
the grocery stores are a different fee. So, I'd have to give you the entire uh vendor file. >> If you wouldn't mind, that would be great. All right. Frenchtown, Uccc French Town. >> So, we're at 8,000 now. We're at 4 8,000
budget. 4,027. Do we expect similar activity? >> Yes. >> Leave it at what number? >> I would say leave it the same. >> Okay. >> Okay. So that's on UC. I'm sorry. My friend had other office supplies.
>> Again, I would just leave that to say the 500. >> Sure. >> There's nothing charged out to at this, but you'll be Yeah, we could show charge out, right? I say good. >> Yes. Great. >> All right. Uh what other parts of the
budget do we need to talk about? Um so the repurposing that I spoke about earlier >> I was looking you know when we reduce the education and training by a thousand we can then increase the supplies by 750
and the printing and buying by 750. Oh I'm sorry that's the um the education training by thousand and the comments and meetings by 500. So that's 1500. split those evenly, add them to the supplies line and the
printing and binding line. >> You gave us the numbers net of this, right? We don't have to adjust these again. We was explaining your >> Yeah. Okay. Thank you. Thanks for drilling down a little bit. >> That was really good.
>> All right. Can you give us an idea of what the market's been for UCCC in terms of where we are and what you expect 2026 and no one's going to hold you to it if something changes dramatically but they say that they are what's up there. Um,
so I did pull I didn't bring that with me, but I had a print out of the Lambertville uh permit number figure that is till today and right now they've brought in around a little more than 200,000 permit fees for just land. Uh, I
think Frenchtown might have been around 50,000. Um, I would anticipate next year is going to go north of that by quite a bit with the KH project if that starts next year because you have this year is just your regular as far as I can tell
it's regular uh people doing normal normal types of construction >> replacement of appliances. There's an addition here, new house there. Uh so if if things stay the same minus any major changes where do you think there's going
to for >> say by the end of this year I figure be around 230 for here >> and you expect that that any changes that will be typical 26 as well?
>> How about Frenchtown? Frenchtown is going to I think by the end of this year they'll be around 80,000. I would say that's all the same figure for next year.
>> Maybe a little less. >> Town has a couple projects in the works like you mentioned. >> Not that I'm aware of. >> Okay. >> Yeah. Their fees are mainly uh maintenance items on homes. Uh there is
one house being built there right now. Yeah. They don't have a whole lot of new proposed developments where >> and that one right across the street from the school. Is that done? >> Yes. >> Yeah. Yeah. That was done I think at
least a year ago actually. Yeah. Um, I know there's Portland development they talked about for an apartment building that's near the bridge, but I don't know deals with that. >> Well, it's always as long as we have a number that we can stand on. If it's
more, that's always great. Yeah. Can't be can't be less. So, >> right. Yeah. I would think at this point, I mean, we want to air on the safe side, then we're put 60,000 for next year. >> Okay. All right. Um, are there any other parts
of the budget that he's responsible for? Mayor Cindy, you would know >> any capital, anything, computers, anything other than what we previously discussed? >> No. I mean, thankfully when Ken received the grip grant, we have a new computer
and uh construction table and, you know, he was very glad that they were able to get that. So, I'm pretty well set. was great. >> What about the printer that did not get purchased through the brick grant that Ken had talked about?
>> That was more for if you're going to do large scale large scale printing of plans. I wouldn't put that in our budget. The brick is not going to cover that. That's not worth it because unfortunately in in the seven months I've been here so far,
not one person has submitted an online permit. It's really to get we have this now for the future, which is great. I mean, it's going to happen more, but right now we don't have a need.
>> Well, could we use that um for other things like when we have a road project if we needed to redo it? >> Yeah. Oh, the table. >> Yeah, >> my plan review table. Yeah, that's helpful. I mean I think sometimes we get it we print it on this
>> and you can't even see the street but if we had that ability to >> anybody can come help us and you know yeah I don't like earrings >> that'd be great. >> Yeah. >> Yeah. I think that would be particularly helpful when you know some even the road opening permits you know you're getting
>> this and you can't can't see. So thank you. No, I don't mind sharing your own >> and and I agree. I don't think we need to reproduce anything of that size. I think, you know, >> Yeah. And technically, when they submit
plans of a digital nature, I mean, uh, they get reviewed digitally, but I can't release them. Still have to submit paper copies that are not stamped. Yeah. Raise sealed. Yeah. That was great.
>> Thank you. >> Thank you. >> Easy peasy, right? I I did a great job. Well, thanks, guys. >> I'm going to order pizzas. Everybody good with pizza for lunch? >> Right. So, I'm just gonna take care of that for a little while.
>> I think you were the reminder. You're You're our lunch. Free lunch. Yes, that's right. >> All right. Before we start with public works, why don't we just take a 3 to 5 minute break? Is that okay with everybody? >> Sure. Give him a break.
Was that him? That's it. >> Okay. >> Ready to go? >> Yep. >> Okay. I may have stepped off a moment. will be joining us to present to continue on uh would be just if you quickly introduce yourself
or folks on Zoom. >> Lester Myers, director of public works. >> Thank you. All right. Shall we begin with public works? >> Okay. Um so we have our you know we'll work through the sal
wages and the overtime and and the first question is do you have any major changes you expect in personnel in 2026 the window okay and good shape right now and just
because we're talking about it how about in solid waste the salary and wage any any vacancies or major changes in 26. Great. >> Okay. So, we'll start with overtime. Um
I don't have the most current up to date and over time, but how did we do this year too on in terms of where we are in overtime for >> public works? how it works. 102. Yeah, freaked out.
>> Yeah, that's snow. Sorry, snow's over. But always >> Yeah, they're in good shape with over time, >> right? So, we had number 4,000 there last year and still couple of that number this year,
>> right? Drop it. what causes overtime that even say we drop it. And I'm all I'm all about dropping, don't me wrong. >> Most most of that is like maybe uh like a tree come down in the road somewhere else. We got to clean it up,
>> which really don't take that long. We already have for snow rem that already >> kind of all sex of snow removal really. It looks like snow removal is closer to a six because we're not done this year. I mean, hopefully we'll get into snow
storms, but if we re we reduce that down to maybe 3 thou uh 3500 and bring up snow removal to 6,000. >> You switch it out. >> Yeah. Okay, great. All right. Maintenance of motor vehicles
budget intend spent 8152 that $10,000 number. >> Is that just for public works? >> That's just public works. >> Yes. Well, I'm sorry. I'm saying back to public works. I did jump before you, right? Stay in public. Okay.
>> All right. So, we're comfortable with that 10,000 number. >> Yes. >> Right. How are your how is your fleet? You you've been slowly replacing and improving. We never we never spent $10,000 on this line in previous years,
>> right? And we do have the new recycling truck, the new garbage trucks. >> Solid waste. Oh, >> okay. So, >> what what is in that line then? >> I mean, this is for like the skid steer. >> No, >> backhoe. What?
>> This is just vehicle maintenance. >> Yeah. But not it's to your that's goes under other equipment supplies >> just pickups then >> yeah it's it's um repairs to L2 the flashers to L5
>> pickup trucks. >> Yeah. Fuel pump. Yeah. >> What's the condition of those trucks? Age or years? >> Two of them are new and the other one's 15 and the other ones are all 11. Will we drop this down
to $9,000? I will have just in case. Okay. Something breaks, especially now. There's not too much you could do with them anymore with all this new electronic crap without technical ter. All right.
Maintenance of other equipment. We expended that. We've already expended that line already. It's 5,000. What's in there? That's where the >> That's for the back. >> The back of the skid steer.
Um the battery generator. >> Equipment here. >> Uh the car lift inspection is also under that line. Maintenance of other equipment. That's $500. And that's an annual inspection. Correct.
>> Is that a new cost? the annual inspection for that because this teeters around 5,000 mark already over this year. So is 5,000 adequate? >> Well, I'm just wondering maybe last year that car lift inspection somewhere else in a different line item maybe. >> Go ahead.
>> I can check that. >> So we want to do the 5,000. Keep that the same. Okay, just to be safe. >> All right. Other contractions. What other contractions do you have?
>> Doesn't look like anything's been charged there the last two years. >> Okay. So, contractionals, >> clothing and uniforms. >> Nothing was charged in 25 >> uh for for
you've been thinking it out of solid waste, haven't you? >> For everybody. >> I'm sorry. Clothing. >> Did we not split it this? You haven't got anything this year, have you? >> Yeah. Shirts,
>> shirts, jackets, vest. >> I went back I went to the lift inspections. So, >> so probably went through all the solid waste. >> So, Ryan went 600. >> Did we charge that to that grant? >> The rain gear got charged to the grant.
>> Oh, okay. The rain gear that you purchased was charged to the grant. >> Okay. >> So, >> the reindeer would otherwise be charged to this line. >> All right. How was the reindeer for? >> Couple years.
>> Okay. So, do we need a thousand in this line? >> I keep it there. >> Okay. >> Well, what's the boot schedule? >> Next year boots. If anybody needs any ring gear or anything, it's there.
>> Okay. >> Yeah. All the clothing um and some of the ring gear got charged at solid waste. >> All right. Vehicle parts and accessories. 4,000 was budgeted. 20 2500 respect. Round numbers.
Where do I put that number at? >> We can put that at 3 grand. >> 3,000. Thank you. Janitorial supplies. Keep that at 900.
Electrical supplies. We could probably drop that >> 100 hardware minor tools. It was 500. We spent that category. I looked at 46.
Okay. 600. What kind of tools would What is that? What's in that account, please? >> Saw blades. Um, sign bolts. >> Okay. These are
>> items that go and get changed. Okay. General machine parts. 800 was budgeted. 850 was budgeted. 332 was spent. It's even. Yeah. >> Chainsaws hose for the back hoe
>> and a lever pump oil. >> What's in there right now? >> Okay. >> I keep that there. >> K50. Okay. Uh conferences and meetings. It's been zeroed out. >> Zero. >> Right. Education and training.
This I'd like that up a bit to at least six grand. because I like to get to employees with their get their CDLs next year. >> Okay. And I think employees getting CDLs is definitely needed. Just a quick
question. We did 3,25 and that's not been spent. Do you expect to spend that end of this year? >> No. >> Okay. Is it possible to start that CDL expense in 2025 where we have the money here? I mean, what's what's the trigger point
for the employees? When they offer the class. >> Yeah, that's the thing. When they offer the class, I got to call summer when they >> What was this 3,000 What was this 3,000 originally for? >> Just for that, just in case you put somebody in there. >> Okay. What's the cost for our CBL soup
nuts per employee? >> It's about three grand >> per employee. >> Uhhuh. >> So, you intend to do one employee next year? >> Two. >> So, then we would need 6,000. >> That's why I said put it up to 6,000. But if you get them registered to 2025,
we'll have that purchase order through 2026 to get them registered and then do another one. >> Okay. >> So, >> okay. >> What does he do though if they don't offer the class and they don't have the next term set? >> I could do a purchase order to hold it, right?
>> Yeah. Put the purchase order in now. >> Requisition. >> Do Thank you. Get the requisition in now. Even if the course we register for January 1st, we still requisition. >> So >> I know we're doing budget transfers like
you know, >> but that be a lot of money. >> I know it's a smart approach, but to have a $6,000 education line for one year, that's a lot of money. >> All right. Uh professional dues >> 90 seems to be an annual amount.
>> Yes. All right. Um, food zero out storm water >> that's got its own line. >> Christy, Susan, S, you guys give us just a just a view of storm water. >> We have the storm water coordinator here
though. >> Great. >> Do you want her to come up? >> Sure. Sure. Come on up. >> Yes. Come on, Britney. >> No, no, no. >> I'm sorry. question. >> So, we budgeted storm water. The way it looks in these worksheets, >> can you give us a little bit of just
background? >> That is the um dumpster swap out >> 16,000. All right. So, there was >> So, every month we swap out. It's the brush dumpsters and >> that's strictly for the brush dumpsters. >> Yeah, that's the rich tree um contract.
>> So, we didn't appropriate anything in 2025, but we spent 16150. So, where is that coming from? Or is it not? Okay. I didn't know if there was a trespass or the mayor's not here, but I feel like I you guys might be able to, but I feel like there was and I don't
recall there was something new with the storm order that was going on. Maybe you guys can >> Do you know what we did? Sue, didn't we use community development funds for some of that? I was charged against that just >> this was the $617
swap out a month. >> Okay. >> The 40 yard dumpster swap out and then there was other work that they did that came out of the clean communities or >> was that other grant you have >> storm water grant >> that he got other one
>> where you cleaned up all the brush and all that. All that came out of the grant not your budget line. >> Oh that was a that was an ordinance wasn't it? No, we had a grant. I'm pretty sure it was the CBDG grant that Bill said we
could use because in our agreement it said a certain portion of that could go towards um public works and so we used whatever that percentage was uh to cover some of that. >> All right. I'm going to suggest that and and Chris remember you're right. The
mayor has a construct with his mom about how the stormware works at the budget. So, I'll I'll take that on my list to talk to them and see if we can get a worksheet broken down. So, um but we have to deal with the 16150 in this year or do we have we haven't dealt
with already? >> Well, they uh were under on the snow plowing. >> Okay. >> So, that kind of >> they kind of offset one another. >> Okay. Got it. So, the screener and the loader and the
brush pile stuff off the amount of clean communities. Okay. >> All right. So, I think we should put the 16 $16,150 in there now. >> Yeah, we might want to we might want to
check with the mayor and see how they handle that. >> Yeah, but let's put it in on the requested so that we we track it and we don't miss it. Okay. >> So, what was it? It was 16 >> 16150 is what we have your but that's every month that goes >> we pay nothing has come out of the CDBG
grant >> except for >> Harris50 a year >> that's where have we paid for the year for the store for that service >> what was it 16 um 600 and something a month
>> it's 617 a month for the swap out >> 617 for a month >> yeah it's it's all encumbered That's what the 16150 is. It's for the year. >> Yes. >> Okay. >> Christie good.
>> Yeah. >> All right. Still plowing equipment. This is repairs replacement. >> Salt. >> Excuse me. >> Salt in there as well. So we sent to the
test vessels for salt. Yeah. How is the salt right now? >> We're good right now. >> But if we get another a storm, >> I could probably >> couple small storms had to get through. >> Yeah. So there's a you think there's a
chance we might need more salt in these six >> like you know early >> maybe. >> All right. So let's let's think back together. Remember this number was budgeted for 12,400 but I believe there
was a lag in the year where we had some salt bills that came in and I think this was the end of that right so we're on a regular billing cycle about6 for salt we can expect because the number for salt is generally 1,696
646 we got a big number here >> mister how much do you reserve with the county for 2026 2526 I usually do 300 tons just to be safe. But we've only been last couple years
since the snow's been the way it is. I hope it stays that way. I've been only getting like 100 tons a year. So, >> so that particular line we're talking about that this is sidewalk salt. The
Morton salt for the road job has its own line. I believe storm related >> expenses is where the road salt comes out of and that was budgeted for 9,000. >> All right. We haven't appropriated.
>> Yeah. 24 well with the 13 >> just paid March $8,000 to Morton saw that was charged against the storm related expenses that was to catch us up with what we owed the county I believe is that right Lester in March
how much 8,000 >> 8,353 We budgeted nine. Yeah. 4125. >> It was sidewalk and I'm not I'm sorry. Enough to see the slide in here.
This So it looks like in 24 we charged the road salt to that line item and then in 25 we charged it to the storm related one down at the bottom.
Okay. So it looks like it was budgeted both places. >> All right. Can you make recommendation on what 26 should be for 250? So if you want to put the salt I mean
we could put the if you want to have it storm related and then have the this plowing equipment that would probably be more for your plows things like that and any upkeep like that. So I think that line item could probably drop
down because it looks like we started putting it in the storm related expenses down in the 260 account. >> All right. So for just the equipment then last year how much do we want to budget we probably
8500 up there the equipment and the 12 grand down at the storm related >> you get So, $8,500 worth of equipment and plows and repairs. Okay.
>> Just in case something breaks. >> Yeah. >> So, $8,500. >> 8,500 on 250. And we're not going to put salt there anymore. And then on >> Where do you want the sidewalk salt then to go?
>> Sidewalk salt should go down to 260. >> Okay. >> And that's going to be a total of $12,000 budget. And that'll be sidewalk and road. >> Yes. >> Okay. And we'll make a note that we'll put sidewalk and road salt in 260 going
forward and no soft and 250. All right. Safety equipment and supplies. I keep that the same. Okay. 1500 >> because I think we took we took a lot of some of that out of the ordinance for the garage. Okay.
We had extra money here. >> It's always good to have money, safety, and supplies. Um, other equipment and supplies up to 2500, >> right? 2500 road
repairs. This seems this seems like a maybe a little bit of a catch all account. What's in road repairs? toilet paint rollers went for the street for the signings. That's the only thing that's in there right now.
>> We also got a lot of stuff for the uh through that brand we had. I used that for some pothole repairs. >> I was just going to say what about the pothole repairs? >> That's pothole stuff. This will go pothole here. So, why don't we put it
1500? >> Yeah. Make sure that we have money there for that to play. Okay. >> Okay. >> Shall I go to solid waste? >> Can we do capital for both at the end?
Sure. Okay. Stay with it. So on solid waste we have we talked about employees already. No major changes over time. Well over time actually there's really good in solid waste.
I don't know if you need that that much. We had 7,500 last year. >> I think what we should do is we go through exercise of putting all of that on a separate worksheet and we look at it. >> So, let's do that and then we come back and adjust these numbers.
Um, uh, postage and delivery zero, printing and binding zero. maintenance of other vehicles. We budgeted $59,000. Um we spent $26,864. You know, we have to think through
Lester what the what the condition everything is right now. What we think we're going to be doing is here because no time is a little bit >> fast. I'll probably drop that to 40 now. They got two new trucks. >> Okay. So they'll just need their regular
tires and service and >> love. That's right. >> Then there's one old truck there should 40 grand old contractual items. What would be in this?
>> Okay. How do we how do we project that number for 2026? I already did. >> What'd you come up with? >> With the numbers of this year >> round about between both of them recycling and trash about 233,000.
>> You want to look at that again? >> All right. 230 that in and then can you give us the backup on that because I think we're going to have to really make sure we're sharp on why it cost so much. Anybody know those costs gone up >> last? Yeah. It went up because we went
to Mercer County, >> right? because the other place burned up and they still haven't opened up and I still don't know when they're going to open up. >> Mercer County's bill is about 15 to $18,000 a month. >> So I have these on back up for
>> that contract not to exceed for 2025. >> It's on my topic with to discuss with Christie today. Yes. >> Okay. So that included in that is what are the names of our vendors? real quick. >> Mar County Utility Authority
>> and you know places the all county all county only two manners in there. Yep. Okay. Thank you. >> Yeah. >> There's no one else we can go to.
>> No, we're kind of limited. Michael, also in there are the original vendors, waste management and um Colgate before the fire. So it's not all two vendors. >> I'm saving it on fuel too right now
county because it's only Trent instead of New Brunswick. Sorry about that. >> I mean >> you're not getting my dollar there. And I honestly don't even know if 233 is going to be enough because right now
we're we're we're about 18,000 a quart a month for trash. So that would be 216 and all county for recycling is about 3,000 a month. That would be 36,000.
So those two numbers together is 252. >> It is 252. is >> yeah unless there said 233. So I mean >> I just went off of the numbers. >> Yeah, and that's just just looking at obviously the bills change uh you know
fluctuate monthto monthth but just looking at an average of where they're running and we can put 233 in there but we may >> let's let's go with the number that you're projecting. >> You want to do 250 >> 252. Is that right? >> 252.
>> Let's do 252. My invoice just for Mercer County was 19,000. Yeah. >> Is that based on on tonnage? >> Tonnage both salv. >> That's what I did. I did the average for the last 10 months. >> Yeah. So some months are 17, some are
19. Uh >> where is that? Is that regular money, Lester? >> That's coming just from regular household and and commercial. We pick up commercial as well. >> Couple commercials, but not that much. Yeah, I picked up the local restaurant.
>> And how much uh what's how do you know how much you're charging per ton? >> One with all the fees and everything. It's like $135 a ton. >> All right. I think I think we're all kind of thinking the same thing. This is
the expense. we should reevaluate where costs are and this and think about that a budget going forward. Okay. So let's make a note to just analyze the the corresponding revenue to this expense. All right.
Okay. Clothing and uniforms was a th00and spent 607 the shirts. Shirts and the jackets. All right. All right, vehicles and accessories. We've uh seems depends on which vehicles
are, you know, are in what state. So, we had 15,000 last year. We only spent 32.89. >> What's in there? That's just for parts. >> Hydraulic oil >> and oil >> maintenance. Yeah. With that >> filters, air filters. Yeah.
>> All right. 10,000. >> 12 repairs. Hydraulic line. L10 L8 repairs. >> Supplies 150. We spent $19. Drop it to 100. Okay, >> that's more like the flow of paper.
>> Okay, hardware and minor tools you were spending out of this, but there was nothing appropriated. You need some money in this. Are you differentiating your solid waste from your public works? >> I don't know what that was. >> Tool organizers and spray paint.
>> That's what's been charged there for $300. that organizes probably just a one time thing. >> I listen the operations are different enough that we should put a couple bucks in there just for tracking purposes.
$500. >> Okay. >> So, general machine parts again, we have a category we're spending out that has nothing appropriated to it. We're going to spend that on that category or >> I could use that for the top one. Get rid of that one all together.
>> Which one? Top one. >> The 238. >> Zero out to 238. Put 500 into 239. >> No. Zero out the 239 and put it in. Leave it at 500 to 238. >> Okay. To close out the year, can we move that
$1.98? Huh? Thanks. All right. uh other equipment and supplies appropriated 5500 actual 20 20 2290 we seem to be two years in a row coming in on 2500
to land on the budget for this >> drop three grand >> 3,000 that'll help >> education and training um we have money up top on the CBL and other educ training.
>> What about storm water? >> Storm water separate, right? >> Yeah. Were we going to try and keep storm water totally separate so we can track a separate storm water section of the budget last year or we going to talk about? Think we may talk about it.
>> Oh. >> So is that where this stormwater training would go? Education training based. >> Well, do you have to reertify every year or is that every two years? >> Permit cycle. Permit cycle is five years. >> Every five years
>> so and I don't think it costs. So then there's no training for storm water but there will be mailings for storm water. >> So we need a you know because you have violation notices and things of that
nature. educational component >> and that education is really an educational component for the public about storm water. >> So are we going to then create a section for storm water? >> Well, we do have the line item uh for
storm water in the public works. >> Okay. >> Um that had the 16 we put in 16,500. >> Did we use any of that? Yeah, that was the dumpster swap. Right. Right.
>> Right. Um, >> how are we collecting money as well? >> Right. >> There's no revenue. No fees, no registrations, no >> not really. I mean, we send out Britney talk about this. This is violation
letters. Um, but that's basically it. It's usually like gross time. We don't charge them, you know. Um, so really no fees to say, right? >> So there's not a lot of revenue. It does not be a lot of expense.
>> So I don't want to speak for the mayor, but when we were doing bonding for road projects, there's always a segment of storm water in there, but that's under a bond. But I think we wanted to find that.
>> Why don't we table this for another discussion and maybe bring forth some suggestions? >> Yeah. All right. >> So, are we taking out the education and training under Let's just uh the 260. Let's leave it at
1500 for now and then we'll tie our school order worksheet and then we'll revisit the 601 26305 260.
Okay. Dollar waste and other item cost. What's that? >> Random drug and alcohol testing, exam fees, physical testing. >> Okay. >> I like to keep that at a thousand
because my D permits are coming up. >> Stickers like stickers for trucks come up. >> In the next year, they can 700 some bucks a piece or a total >> total. >> Okay.
>> Okay. So, we'll do that to a,000. >> All right. Uh before we go to capital, anything else you want to address in building and ground or any other fun items that you have responsibilities for? >> I know there's not much of buildings and grounds, but there should be some stuff
that's been up because they use it for sidewalk lights. buildings. >> So, we looked at buildings and grounds and we put it from 45,000 to 5200. >> 45,000 52,000
capital, right? >> We made it to a much lower number. Yes. >> So, there's been an increase there. >> Okay. All right. Let's go to capital. Do you have any requests this year?
>> Don't we have that that I did a long time ago? >> Well, last year we we did an online thing for for Michael, but I don't but we didn't do that this year. >> Do you want So you have your previous year requests still on the queue. Nothing new. >> That's what I thought.
>> That's okay. We we'll go back and look at that. >> I did like five, six years that >> Sure. We didn't populate that part. Like a bag was coming up. Thank you. >> All right. And that's always in public
works, right? >> Any skin steer parts or accessories or snowblowers or >> pretty good shape. Americ want any other questions?
>> No, it's just while we have Britney here, is there anything that you >> Oh, storm water. >> Yeah, for storm water. But Michael said we would discuss at a later time of the mayor. But while Britney's here, do you have anything that you would like to
discuss about the budget? >> Um, no. Okay. So, okay. >> Yeah. All storm water conversations to be had. Um, but I haven't read anything, but yeah.
>> All right. We'll address them. >> Can I make one? Sorry. About the postage. We sent out side uh sidewalk letter violations and city hall had to pay for that. So, I don't know if that's something. It was zero. Not to my two
cents, but it was zero. the city hall put through the postage that they paid for that even though it came from DPW. >> I believe it got back charged to DPW. Okay. >> I was quite sure how long do we have let's make sure we have postage. >> I just noticed that it says zero. >> Yeah. Right. So you'd like a little bit
of postage to deal with. And you know this is important because of our MS >> for a grant for the for the state. When we do that, when we when Britney files that report, it tells us in each category how many violations we issued
um and even how many like notices were so help postage line. >> All right. How many pieces are you doing a year? >> Uh so like I've mailed six things for
the Stonewire Navy. I do a lot of things by email, but really I was just talking about the sidewalk was expensive. So, do you know how much you back charged? I'm looking right now. So, I'm not >> It doesn't have a postage. There's >> put in $150.
>> All right. Now, when we say, "Is there anything else?" And you say, "No." And then you say, "One more thing next to us." So for anything else over now >> I plan to sit over there. So >> that's all for now.
>> All right. Anyone have anything else? >> Wait a minute. >> 1:50 outside. All right, everybody. We'll take a little break. And what time we back, Cindy? >> Uh we are back at 1:00. >> Thank you. >> So there's lots of pizzas out there.
Salad. Part: 2
That's clean. All right, we're back. So, take a moment and just get our work. She's up. Okay, we have Christie with us. We're going to go to the finance office now. So, let's start that.
>> Dr. Christier, the chief financial officer for the city of Lamberg. >> Great. >> So, um >> Christian, why don't you just lead us through it? >> Okay. So salaries I don't see any changes uh just the cost of living and I
did want to just ask if budget allows for it would like just to request a little bit extra for uh the deputy treasurer. I I just feel like Sue just goes up and beyond for everything that >> we shouldn't be talking about individual
I'm sorry >> at this time. >> Okay. So do you want me to stop or just >> um do you have any changes? expected in terms of designs. >> No, that's all. >> Okay. Yeah. And in these hearings, we we really can't talk anymore. >> Okay. That's fine. >> But that conversation happen from here. >> So, we we can have that conversation
later. Um, so then I'll just go into postage and delivery charges. I'm going to keep that same at $1,000. That's for all of our postage for mailing of our uh checks for the bill list. >> Great. Um the printing and binding, I'm
going to keep that at 300. That is for all of our year end forms for W2s and 1099s. >> For um finance miscellaneous, I'm just going to uh if we could leave that at 100. I know we haven't really used it
just in case something comes up that's unexpected, but if we want to drop it, we could drop it to 50, but you know, like to keep it the same if possible. >> Makes sense. >> Okay. Then on uh the computer supplies,
this is all of our office supplies. Um >> so I'm going to do 4,000. I'm going to request 4,000 because we spent $3,8.91. That's for toner for the printer and all the office supplies that's needed, you know, uh checks and uh envelopes and all
that stuff. >> There seems to be just a trend more increased activity in the finance office when you look at the numbers of the actuals. >> Yes. >> Is that what's causing is that what's driving the rates driving it up? >> Uh I would say most of that is caused by
the toner for the printer. Um, so every Yeah, most that's we do a lot of printing. We print all the POS, all the checks. There's a lot of printing that's done in that office and toner just the cost just keeps going up and up.
>> So like 4,000 direct. >> Uh, conference and meetings. I'm going to have request that to go up to 500. We sent 425. So this is for um Sue to attend this spring conference at the tax collector
and tre treasures association. >> That's an over expenditure there. >> Yes. So that's what the conference actually cost. Well, last year was $425. So I would expect it to be about the same. It might be a little bit more. >> So the $1,65
that was spent is 25. Am I saying that right? Uh, no. It was 4 425. >> 241. >> Yeah, 241. I'm showing that the 400 was the budget. It 165 was the actual Maybe you have a more current document that
moved things around. Mine's up. October is that hotels when we were >> 21 is >> Oh, yes. We moved stuff around because the travel was up in that line item and it got moved. Yes, I corrected it on my
sheet. So, it was 425 is what was actually spent. >> Okay. >> So, I'm going to ask for 500. >> Okay. >> Um the education and training, they are for like miscellaneous web webinars for
the deputy treasurer. Um, I'm going to estimate two webinars and they're usually about $50 a piece. >> Okay. So, $100. >> Yes. >> Um, per the association dues. That's for
the tax collector and treasures association dues. Um, I'm going to request 150 there. >> Okay. >> Travel. So that's where the some of the money from the conferences got moved down into the travel. So that actual
number spent is $545 now. So the money got shifted from there. So that is for mileage and hotel reimbursement for myself and Sue to go to the legum um to no go to the spring
conference. Can I ask a question? I don't remember. Do we municipalities typically reimburse for mileage? Is it an over is it an overnight? >> Yeah. Yeah. Okay. Good.
>> We've been doing more and more of that seems to Yeah. It's just not something I remember. >> Good to know. >> Yeah. So, so I work at another municipality full-time. So, none of this is for me. Um, it's all for the deputy
treasurer. So, all the conferences, my license renewal, um, that's all paid by my other employer. So, the only thing is is that since they're paying for all the licensing and all the classes that I take, um, like obviously I go to the spring conference also and that's around
400 I think last year was 425. So then I just put in here any um mileage reimbursement or tolls like that, you know, to get me back and forth to the class, which is a lot less than the class itself. So I just wanted to point that out. >> That's all because we're going to have
registration for one, but mileage for two. >> Yes. Yes. Um and then jumping down. >> Yep. jumping down to the computer data processing equipment. >> So, I'm going to bump that up to $9,750.
That is for the admin software. We did get the bill. So, that's an actual number of what it's going to cost us this year. So, that's why that went up. >> You don't have other contractions. No, that's the only contractual that we have is the admin software or that's our
computer software that we run all of our finance and payroll and everything. >> Let's have a conversation now on what is the software related to finance because we have modules that other departments use that sometimes are associated with admins.
>> Yes. So we have the finance module, we have the payroll module, we have the requisition module, we have the escrow module >> and those are the modules that the finance office is responsible for >> finance payroll and escrow
>> electronic acquisition >> requisitions. Thank covered all in that amount. >> Yes. And then the tax office has the tax module and then I think there's an extra charge for the whip which is their
electronic you know people to be able to pay taxes online >> that comes out of >> that's it's on the same invoice but when we pay it we break it out that portion gets paid out to the tax office. >> Thank you. Great. um
>> services. >> So I I'm not right really sure what that number is going to be because did we get the RFP yet? Yeah. So the RFPs are currently out of audit. So when they come back then we will know what the number is. But if we just want to put a
placeholder in there, I don't think it really hasn't gone up much. So maybe we could just put 43,000 in there. But when we get that when we get the RFPs back, we'll know the exact number. >> Okay. >> Coming back till the first week of December. >> And I want to revisit the conversation
about that number. I want to see what the number is. There have been a couple of times this year when I had a call um with specific questions uh that they will answers for. They should not charge for those. I think their response said they weren't
going to, but they charge us when >> we we um get them involved in bonding and and that type thing. >> Yeah. Okay. I felt like there was maybe it was the maybe it was the bond council that asked the question of who build us
>> probably do that. All right. >> Thank you. Um that is all and small budget. There's not much going on. >> Do we want to jump to if prepared s
items that way? Do you mind s we do tax and >> the worksheets in there? >> I think the tax collector. We'll start with the tax collector. >> Sure. >> She had no changes other than increasing. Let's Can we go line by line
real quick? >> Sorry. >> And I'll yell them out if you want or do you want to yell them out? >> Okay. >> All right. Sorry. >> Any changes in salary and wages in terms of staffing? >> Just a general cola. >> Okay. So, that's 195 and leave it at
195. Um, legal printing 125. >> Yes, that's fine. >> All right. Postage 2000. >> Yes. >> Printing 2000. Yes. >> Vital no longer. We don't use vital
anymore. >> Correct. >> Books and publication zero. >> Correct. >> Office supplies 500. >> Yes. >> Okay. There's nothing expended in that. >> Yeah. I don't think she we haven't ordered envelopes. That's where that
would um come in to. So that's that's basically for her preprinted envelopes. >> Will she share the printer with the assessment? >> No, they each have the room. >> Okay. But, uh, again, she's only there once a week for two hours. So, um, >> okay.
>> That that line will cover, like I said, the, um, envelopes for sending out the delinquent notices and tax notices and stuff like that. >> That's 500 there. Conferences. >> Uh, she said no change.
>> Okay. Um, does she intend to use this line? >> I do not know. Okay. >> Um, I know she also attends the spring con uh conference, >> but that's usually with her full-time employer. >> Okay. So, I'll put 100 there for now.
Zero on education and training, zero on dues, zero. >> That's all handled from her full-time. >> Okay. Zero on food. Okay. Tax computer data processing tax module on WID.
>> Um, yes. So the the tax computer um we suggest uh increasing it to 3,900 to cover the increase in Edmonds and any uh costs related to the tax sale. >> What's causing the increase in Edmonds?
>> Is it just Edmonds? >> Yeah, it's just Edmonds. >> Yeah. Okay. Yeah, that's good. >> What's their services? >> Yeah, it's just their annual services. Every year it goes up. Okay. tax lean foreclosure.
It's a benefit to the budget, right? But we have the cost for it. >> That um I don't think um Jess really handles that. The tax collector, >> okay, >> that's more geared towards um properties uh being foreclosed. What Sydney could
probably give you more information on that? >> We had um four properties, remember? We were trying to sell. We've been trying to sell for years and trying to get the uh the titles cleared. So, we were able to do 310 North Union Street at this
last meeting. We're waiting for him to for for everything to go through and he to get a clear title before he pays the final 18,000. And then we also have um 31 or 113 Sworn Street Suite that sold
through sheriff sale. Then there was there one other Oh, yes. uh Route 179, right? That sold through tax sale as well through sheriff sale. >> So, we sold three three properties and
then we have one other one 150 Swan Street that we're working on clearing the title and potentially being able to sell to a contiguous property owner, but everything else is done. >> Have all four properties been uncovered
in the system by request? You think this $6,293 represents the cost? >> I do. Um, but I think the number you gave us was much lower. I think we doubled it. Anyway, um, but I do think there's going to be additional costs for 150 swan. I
just don't have a proposal for that yet. If you if you leave $1,000 in that, that should be more than enough. >> Okay. So, th000 for 2026. >> Yeah. >> Great. >> So, who knows? Maybe we'll come up with another property that we can clear. >> Sure.
>> Change the door. >> So you think the foreclosure foreclosure is going to budget a thousand a year? >> Yeah. >> All right. Should we go to courts? Anything else on tax or related s?
>> No. All right. Let's go back court. do the same format. >> Yeah, if that works for you. >> Yep. >> Thank you. All right.
So, we um we do expect there'll be a change. We know there will be a change for wages. So, we'll work through that and keep the same budget number in as a placeholder. Yeah. I'm sorry. Where are you?
Cortex all the way down. >> Okay. Thank you. Yeah. >> Well, that salary and wage um currently only includes the administrator and the judge. They she did not rehire a part-time a part-time employer that she
originally had. Please don't anticipate that >> if you know that's still the most you know we've had on page in five years. So I'll also just note I don't know this will be this will uh we have we are
having conversation about the shared service agreement. So mayor there's meeting with his uh committee this month and we'll see comes to them possible what would have to be here. Um, so in the meantime, we are looking to rehire
somebody. It's a very good place for shared service board. >> Okay. >> Did you say court would still have to be here? >> Yes, >> I did. >> I didn't protecting this. Court would be here. >> Would we be the lead agency on that?
Just out of curiosity. >> I don't know that there's actually Yes. In terms of Yeah, I think uh yes, >> sort of like what we do for Frenchtown currently. Uh it's well it's the finances for the course are separate so we wouldn't be >> mean salary and
>> yes yeah >> okay >> postage to delivery >> uh remain this the same >> 200 printing and binding >> uh reduced to 500 >> reduced to 500 cleaning and maintenance of billing >> reduced to zero
>> zero why is that >> because um what was being charged there is currently coming out of buildings and grounds >> and we adjusting grounds accordingly. >> Yes, it's the um security system. >> Okay. >> The holocon though. >> So, how is how how we cleaning here?
>> Cleaning comes out of the general buildings and grounds and also >> right. Uh professional consulting >> uh leaves the same >> books and publications >> same. She needs updated uh code book >> computer supplies
>> that's increased to 1100. >> Okay. Let me guess. Toner. >> Yeah. >> That's the business. >> It sure is. >> Conference of meetings >> same >> a thousand. >> Yes. >> Um >> sorry.
>> That's right. Any any additional thoughts on that? And that's that's we've never spent it even though in previous years we >> I would think with with the changes that are up in there we're better off we're better served to leave it. >> Okay. Personal association
>> stays at 100, please. >> $100. >> Court travel >> 200. >> 200. >> Safety equipment and supplies >> zero. >> Zero. Computer data processing >> 150. >> 150.
Phone and communications >> zero. >> Zero. >> Okay. Uh, do we have information on public defender or is that RF? >> It's an RF. >> Okay. We'll hold back for that. >> I am done.
>> Thank you, sir. >> Thanks for picking up other divisions. >> Absolutely. >> This must for the notes. Can you discuss all admin contracts?
Okay, we're just going through the list here from the top down as we wrap up because we only have one more to go. So folks, you want to talk about general admin. You want time start. Let's there's some things that they
broken out here. I'll do some work on that. Mayor council mayor council says the same 145. Everyone wants to give the bosses a raise. Are you sure? I'm quite sure. Okay. Mayor Johnson Miscellaneous
2000 we do. That's good. Yeah, there 2000 parks and wreck. $640 in 96. Yeah, let's say 11,000,000 zero environmental commission. We have
environmental memberships. Uh we overexpended that by $75 today. >> Is that related to how many people are on so far as everybody is doing
memberships? I don't know. Do do we do the membership each member? It's the way Ang is is Yes. It depends on I think you send them your list and I and they I think it's >> Well, you seem people are expanding. So, should we raise it to 450? >> Yes.
>> Okay. 450. Shade tree. >> Yes. Shade tree line was so that two years in a row. >> That's right. So, I forgot we put that in the shade. So, the shade tree commission is different than the shade
tree trust fund, right? Yes. Okay. So, um let's go five in America for for now. >> This is the line better than three. >> Yeah. >> 5,000. Yeah. >> Mayor, did you want to provide anything for human rights? >> I did. Yeah. This year I want to put in
$500 for human rights. >> All right. I skipped over public library zero. >> Yes. >> Okay. Okay. >> How's going with the tax? >> Yeah, we're getting them any day. >> Yeah. Yes, we're getting them any day.
>> Well, finally they asked me what what size we wanted, but it's been any day since September. I feel like every month I get an email. They're almost done. They're going to we're going to be delivering them by the end of next week. And then >> but at least we made 30 years of catchup they had or something.
>> Oh, it was Yeah. Yeah. I think 200 >> I thought you said it was like 2007 or something like that. >> Yeah. But the last time they they redid it. >> So should we have a maintenance tax map? >> Yes, please. >> So what should we be >> 1500 >> 1500s going back
>> because we also We also have money >> 8 minutes of tax map. >> We have a tax map revision fee. >> Okay. >> That the construction office is supposed to be billing out for us. So every time there's a new Right.
>> Yeah. So it's $150. So where does that money go? The tax math revision fees. >> Fascinating. I've never >> probably say tax assessor maybe. I don't ever recall. It's well crystal planning or zoning board whenever there's a
subdivision is supposed to be collecting that. >> So we know that's okay. So let's add that to our notes. What did you call that? >> A tax map revision for tax. Sorry. I got my punch. Hey, >> right. They're not late.
>> Oh no. Monday. >> Okay. I don't ever do it. >> Well, I used to do it years ago. >> We should be doing it >> and we did do we did get some but but we >> talking about a revenue or
>> the revenue. Okay. >> And it just makes sense that it was in construction and because of planning and zoning and >> Yeah. >> Yeah. >> Just all right. We're not we're give us one more moment. We're wrapping up on the conversation here early. Um, we'll talk
about legal another time as we prepare. Um, who's going to do plan >> uh planning board salary wage? Can we do that now? Yeah. Where where is it? We're on line 129 spreadsheet.
>> Salary. It's a RFP. So that but as imagined that it would be the same as last year 150 advertising 300.
>> I don't know if that's going to change for them either. So I would leave it as is. >> Okay. Um zero on other $100 for books and publications, 150 for computer supplies,
training environment 140 for members, students 185 reasonable. Uh I would lower the training for members. There's a um let's leave it there, but we'll probably we have a full house and
everybody's well trained. I don't know if there's a man. There's a mandatory training for storm water. What's that? >> For no appointments, >> right, for new appointments, but I don't next year. >> Um and storm water. I'll get back to you on that, but I don't think
there much. >> All right. Uh so we're through planning board master plan. Any action this year? >> We're going to we're going to reexamine the master plan this year. I have no idea this is going to be capital. We can do it as a as a special see if that's
out of here. We should talk about that because we want to move forward with >> Can we make a note about um salary for planning board secretary because that's going to require additional fund >> within the meeting notes and discussion
on cost for planning board secretary for master plan zoning salary wage. Is that another RFP? All right. So that's Crystal. No, I'm sorry. CJ, that's admin
contract. >> 500. >> Yeah, I can't speak direct. I'm sorry. Okay, the right numbers. Let's put in 4500 there, but let's not highlight it. So, let's go back and uh make a note. We have to double check.
Frenchtown, same. We'll put in 5,000 to check and um advertising 150 postage and postage 850 on other what's in that category Sue
>> I'm sorry where are you >> I'm sorry zoning board >> got lost >> zoning board other >> 185 Um, trading. >> Okay. Never really spent that much.
>> No, I Yeah, I would. $400. I mean, >> yeah, I would reduce that. >> 400. >> It's like $45 per member, I think, to train. It's like minimal. It's not >> Okay. Computer supplies. Who's who's
charging against this bud? This budget. >> It would be the planning and zoning secretary. >> That Crystal. Okay. >> Yeah. She's she's started to split her ink cartridge her office supplies against those three
against the three but the three call centers construction planning and zoning. >> Okay. So 150 is the number. Uh, professional dues 180 seems 185 is the number
185. Yep. Okay. Just uh the office supplies for zoning is over at this point time. >> Okay. >> Maybe 200. >> Sure. 200.
Okay. Done. That's for uh Yes. Good. Okay. All right. Just uh jumping down a prior inspection. We don't have any cost on that. Nope. We're done with Done. All done. Okay. >> We have to pay a fee for that. That
would come out of building. I guess >> fee for what? >> For there them to inspect our building. >> I don't think so. They better build us to inspect the buildings. No, >> that's just fun. >> Yeah. Okay. Municipal Prosecutor jumping
down to 275. >> That's municipal prosecutor is all RFP. >> RFP. Okay. And dog regulation RFP. Yes. Okay. All right.
Public public administration assist administration of public assistance. That's >> nothing. >> Okay. So, we're going to mark that little yellow historic preservation.
>> That's also crystal. >> I'm sorry. 308 historic preservation salary wage. >> Yeah. Where it is 3250. >> Yep. And then advertising 350 >> $100 instead of 350. Good.
>> I mean, do you want to put 100 in advertising and then 100 in supplies just in case? You may have used it a little bit couple years ago or you just want to leave the whole thing 100.
Huh? >> And she can borrow paper from zoning if it's okay. >> All right. Library that um kind of lost track. So remind me. Library salary wages. We budgeted 15,000 for many year I'm guessing but the
actual 41,000 is that need to be updated. So that's kind of a sweep account. We pay it out and then they reimburse us for this year. So >> what's happened in 2026, you think? >> We don't know. >> We don't know yet.
>> We don't know. >> Okay. But we have a corresponding internet and we wouldn't have a new cost. >> We will not. We will not have any cost. Okay. So let's just mark on our meeting notes back to the visit library. ready for the court.
Okay, we are ready for you, Mr. Tax Assessor. >> Just come over with >> a You should have got to report the police to make money that I make the money making most money for the city than anybody.
>> I know. I know. All right, let's start with uh do you have any expected changes in something in terms of stamping for 2026? >> I can usually assist you. >> Okay. Um >> you got one and you get them for free.
So move on. >> All right, >> Lindsay and I make your copies in the fielding place. Well, you if you should put together your thoughts in in some manner that illustrate what you're looking for and why, then bring it to the
administration. The mayor will look on it. >> Okay. >> So, for a placeholder, we'll put in the previous year appropriation, which was 38,100, and then we'll
um all right, posted charges. I'm not sure. My numbers may be a little low, but $2,600. >> Well, I think postage is going up. They may want to raise that a bit. >> What's our current for postage for here?
>> 74 cents with our meter. >> No, I'm sorry for the mass the mass mailing that I do. Let me assess. >> Um, well, you get your envelopes already preposted, correct? >> Right. Up. >> Correct. So, the last time we ordered
envelopes, it was uh two grand. >> Well, we have pay companies >> and the shipping was $24. So, the 2600 we have $400 left in this year. >> And so, his envelopes are with postage on them, correct?
>> Yes. >> But we have to pay a company to mail them now. No. >> Do you know what that company? >> I'm waiting for BRT to send me the information. So for that's a new charge for 26. >> Can you explain that a little bit?
>> Yeah, I do a reassessment every year. >> And at one time, Vital Communications, which was a form of computer department that we had, we take care of everything. We buy the envelopes, send them down to Treon, they stop and send them out. And there was some sort of a charge to the city, but wasn't allowed. Now it's a
private individual company that has to do mailings for us because we can't do the inhouse. still expensive. >> So the service company, there's no one who does >> CRT does not do that, which is our computer company now. >> They send it to the same place that
Edmmonds does. Maybe >> I don't think so because she told me there's somebody else. >> Maple something, I think it's called. >> Yeah. Well, Tracy from BRT a week ago, she hasn't gotten back yet. Said there's another company that they're using. >> All right. So, we have three categories that we can look at. We have postage and
then we have printing and binding. Then we have >> special services. So it's going to be one invoice for all that service. You're you're thinking or can break this up a little bit. >> Probably be two or three separate. >> All right. So So if we're just talking
postage, is it still $2,600? >> So >> I would say yes because that'll cover the printing of the envelopes with the postage on it. >> Even with the increase, >> you're still >> Yeah. Because you still have $400 left. Okay. >> You only order envelopes once a year,
>> right? >> Okay. So, then we go down to printing and binding, which you currently have 600. You currently have budgeted 600 for 20 to 700. >> 700. Okay. 700. >> Yeah.
>> And then consulting services. >> That's kind of a tough one because I don't know how many appeals I'm going to have. >> That's where you put So, you never >> for appeals. >> Yeah. One year you had a big actual in 2022 of 3,195,
but other than that it's all been hundreds of dollars or zero. >> Yeah, this year I'm sending out values to send everybody in tail spins, >> right? >> I have to. >> So what's in this cost?
>> Well, that would be legal fees for uh taxport. >> $500 is a single. Is that insurance? No. Yeah. >> Okay. Well, then >> yeah. How how does our attorney work on on tax appeals? We need both.
>> Correct. >> Yeah. >> Yeah. Because that would be representation important, >> right? That's not covered in the municipal budget. >> So, how many appeals is a busy year for you? >> Thank God I've had hardly any. >> Okay. >> But I'm expecting a lot this year because I'm going to whack the
taxpayers. >> Okay. Well, we're going to raise the statue. I don't know that. >> Yeah. I mean I mean I I have to put it that way because that's what it's going to be. >> Okay. So let me just move on and put that $1,000 because uh those are attorneys. >> I actually often threaten telling me
that I had to do this. >> Okay. >> Because your evaluation >> ratio dropped >> level dropped. Why don't you take a moment and explain that? This is a followup to what you said. >> Yes, please. Over the years, I've usually been at 98 to 99%
ratio to assess value, set market value to assessed value. I've been running out of money. The values are rising so fast and landfall within the last 18 months that I can't keep up to. My ratio went from 98 to 83. >> In a in what period of time?
>> One year. >> In one year. I had a call from the state of New Jersey telling me that if I didn't get my act together and bring everybody up to a respectable ratio, they're going to come into a reevaluation. >> The state has the authority to force that. >> Absolutely.
>> Okay. >> And the guy that I talked to my phone turned out to be very nice. I tried to bought him a lunch. >> All right. >> All right. >> He gave me two years to equal my wise >> as of when did that at two years? November 1st.
Okay. >> But I have to bring values up considerably this year to even catch up. >> Uh oh, I talked about that after the meeting. It would be helpful for me to be able to send out a newsletter because I've been getting a lot of calls about this. Anyway, let's follow because I might want a little more information or
share with the public. This is I mean several calls. >> Um you know, it's it's many communities too, mayor. Now that you say that people are I guess they've been busy and trying to pushing everybody. >> Okay. Other contractuals zero books and
publication zero computer supplies zero. Those have been the budget numbers your previous >> Go ahead. >> No. And the computer is a capital BRT. >> BRT. No, your computer was a capital parties.
>> BRT um depending on what they're doing. If they're doing your farm forms and all that, that goes under printing and binding. >> Okay. So, what we have that in? Let me back up. >> Was that 600? You have 400 left. >> So, what line is that in?
>> Uh 223. >> 223. That's uh printing and binding >> seven. >> Yeah. >> Yeah. >> Right. >> Okay. I don't have any other invoice for BRT other than those printing. They must have previewed the things for me then
>> 700 still the number. >> Yeah. Association dues 225 >> and 75 and 150. Yeah, that should that should remain the same I hope. >> 225. All right. Education and training.
>> What do we have there? >> 600. Really? You spent $63 this year, $58 last year. >> We keep that. >> Do you expect to spend that much this year? 600. >> Well, a lot of these things aren't free anymore, too. Association used to supply it free.
>> Okay. >> Still, again, everybody's cutting budgets as we go move forward. >> So, you have CUS to maintain? >> Yeah. >> And where are you on the cycle? >> I I do 30 CUS every three years. >> Okay. Where are you on your threeear
cycle? Uh, one year in one year in >> one year in so you don't have to do them all. You'd have to do a lot this year so you're not behind by your third year. >> Two more years. >> Okay. >> You're here actually. >> Travel zero.
Computer data processing zero. >> Um, >> please can we back up a minute to travel? >> Sure. >> Um, EDS expended by $25 mileage to the seminars. So can I suggest we put maybe $50 to $100 in that line
>> 100 getting further away too now. >> Can we reduce the education by 500 because we're never that got close to that 600 number in all the years. So bring that down to 500 and bring travel up to 100. We end up at the 600 number between the two anyway.
>> All right. Data processing zero and phone communication charges zero. All right. Are there any other line items we have to talk about in the budget that you impact? >> I'm aware of the salaries usually the
same. >> All right. Well, thank you for being with us. >> You're welcome. Thank you. >> Thank you. >> All right. Anyone else have any other business to attend while we're here? No, the only other thing I would add to this
the assessor is if by chance we did end up getting an assistant or someone to work in that office with him, I think that it would be only make sense for that person to update the deeds in both systems, handle the 200 foot list um and
tax certifications when they when people come in. It just would be it would help my office to take that off if he's getting an assistant. I don't even really want to pull system to me. Okay. It's just me field. >> That's all right. A person could handle
these these things to it would be it would be really >> the timing of this would be to get together in 2025 some type of document for the manager. >> Yeah. 24-hour data systems do inspections or money.
>> So you know what the hourly rate for a professional that would be, what kind of range, what the title would be. So think about those things and and put it forward. because we have to create a proper job description for the governing body to review. Okay, >> sounds good to me. Thank you. >> Thank you very much.
>> I think that's it. >> Mayor M. I think we're we're done. I think so. >> Thank you. >> Thank you. shot.