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yeah I just be trying to get back to my kids and then I got an event that Sunday good evening everyone and welcome to regular board meeting of the Lany School District Board of Education I will be relinquishing my um chair
responsibilities over to vice president Lopez Lopez thank you madam chair uh will everybody please stand to uh for the Pledge of Allegiance pledge allegiance to the flag of the United United States of and to the Republic for for which is one nation under God indivisible with liberty and justice for all
thank you may we have a roll call please Mrs Boer Dr cavana present Mr herd here Mr Lopez present Mrs Moore present Dr nebar Martinez present Dr Rodriguez Mrs tro present M Williams Quorum is present
thank you trustee um vice president may I have the floor um I am aware of um trusty boer's absent for absence for tonight okay okay thank you and Dr Rodriguez is as well yes out of the country yes thank you yeah okay um reading of our District's Mission do I have a volunteer volunteer sure go ahead Roslin the reading of the district Mission the mission statement provide a high quality educ education in a
culturally safe and nurturing environment that supports all students to live purposeful and fulfilling lives thank you very much uh By the way um we are in our new digs or kind of new digs uh refurbished digs you know uh I don't know we have our nice backdrop here and and we have our mission statement so that we all can see it and never forget it and we have our district goals if the
um camera can pen over there kind of to let the public know what's what I'm talking about so uh what is is out of tragedy some things some good things happen and we had a tragic thing happen in this boardroom and uh and look at what came out of it yeah that's great uh thank you maybe a little bit of color here and there SP around might help anyway thank you very very much
great job by by staff and contractors do we have any additional items for the agenda okay hear none uh do we have any any all right move along uh presentations Department of Health and Wellness welcome welcome
good evening it's a pleasure to be here with you again with you again I'll get it sometime
this is the downside of going first
okay it's we we'll do take we'll do take two and I am still happy to be here with you tonight with you tonight we'll start out tonight again with our Co with the covid update
[Music] third time is the charm okay okay so we will start out with the co up
date in January we had 34 positive student cases with one outbreak of 19 cases occurring at pattingill the remaining cases were distributed quite evenly across the district the staff contributed an additional 18 cases with no recognized outbreaks among staff overall January brought a small uptick cases increasing from 15 staff
cases in December to 18 in January and rising from 233 cases of for students in December to 34 student cases in January on January 15th the School nurses partnered with the Ingam County Health Department to offer an immunization clinic at the newcomer Center the event was well attended with
46 vaccines given this event helped move our immunization compliance levels to more than 95% for every school in the district our Health Resource Advocates also had a busy month visiting 11 schools to provide classroom lessons from the Michigan model related to vaping education respiratory hygiene and dental Health the lessons were very well
received and will continue through May additional lessons will include outdoor safety personal hygiene nutrition and physical physical we are up and running with the accessible period project Distributing period products to students across the district through our 99g grant award students May obtain period perod
products through their school clinics at no cost we're also hosting a drive up period product distribution next Wednesday February 12th from 2:30 until 6 this will be at the H Center our nurses medical assistants and Health Resource Advocates will be Distributing these products to students and families by simply driving up to the hoc Center there is no cost to our district
families the care closet continues to be continues to be in great with over 1100 orders filled in January alone the closet is open for orders the first week of each month we're open today we also M also urgent needs section which is always open and available we invite students and families to check out the care closet with easy access through the district
website or via the superintendent Weekly Newsletter students may also simply stop in their school health clinic to pick up products order products or get help with their orders if they need it the student development program continues to provide after school programs for students in grades 4 through 12 in January we served nearly 2
th000 students in a variety of programs and activities soccer trainer Paul Chatfield has expanded our gardener soccer contingent to about 80 students per day traveling over from Gardener to the Don Johnson Fieldhouse the students are receiving academic tutoring homework help their favorite soccer training and a hot dinner before being transported home
I would like to conclude my report this evening in recognition of the February designation of Black History Month Black History Month holds significant value as it serves as a visible platform to educate commemorate and celebrate the rich history contribution and experience of African-Americans this designation supports a deeper understanding of the past and its impact of the present and
the future on our entire School Community thank you do we have any questions go ahead hi thank you so much for that presentation um I have two quick questions first I see for the winter Wellness student development program mobile Barber listed could you tell us a bit more about that project that seems to me like a new addition that is um actually just as it sounds a
mobile Barber he comes and brings to the development program an entire Barber setup so the students can access uh haircuts hair styling uh from The Barber and great it's they love it awesome okay and second question um you were talking about the Urgent needs closet can you talk a little bit about how the process of accessing that aspect of the Care closet might differ differ um you know it's largely the same it's just a
separate QR code so the students just scan it and these are items that they may not be able to wait 3 weeks to get so we wanted them to have access it was feedback we had from students saying you know I could wait for maybe hair ties but I really need some of these other personal products uh so we have students accessing it every single day great thank you yes any other question
I have one if uh my colleagues don't have anym I have one question uh besides what you do you keep track of Co and all that stuff do we also know um if there are any students who need the proper vaccines at this point other inoculations the vaccines for Co or other or other that are needed um I'm sorry I'm yeah yeah say so so parent comes to school registers a student and and and we ask for
inoculation inoculation information right so do we have any students that that need uh other uh inoculations we do have students that need vaccines and this is one of the roles that the School nurses are very active with we connect with families we help them access the vaccines we follow the um vaccine schedule that is put out by the CDC and the Michigan Department of Health and Human service so if we have students
that are missing a vaccine our first choice is to help them access the vaccine of course if families choose not to vaccinate this is an option but they are required to provide a waiver which means they've spoken with healthc care provider or the Ingam County Health Department Department to have information so their so they're fully in about that decision okay thank you um let's go to uh truste
hert thank you um Miss wheeler for being here I did have a question based um on with vice president Lopez um what strategic interventions are in place to address vaccine hesitancy particularly among high-risk or underserved student populations we have two I think two things mainly one is all of our School nurses make personal contact with families who are missing vaccines
the first step is to identify the why why is a student not being vaccinated sometimes there might be a medical reason reason for ineligible for a vaccine through allergy or a pre-existing condition they might have or sometimes it's a lack of understanding during covid vaccine hesitancy reached an all-time high people were very concerned about receiving the vaccines so we provide
personal direct contact with families to give them information they need the second thing we do is we partner with the amum county health department they have an entire as you'd imagine immunization division so we can provide written resource and we can make connections to get them appointments with the Ingam County Health Department for information as well I had a second uh question based on slide um Michigan model Health lessons
HRA um I wanted to know what assessment mechanisms exist to measure student comprehension and application of health education Concepts Beyond standardized testing well the Michigan model has been a staple in uh Michigan it's well known as a standard in health education uh many many districts through throughout Michigan use the Michigan model I would
love to send you uh information about it and can send it to you via email but it's it's probably the most respected Health curriculum uh throughout the state I get I guess my followup to that would be um in your opinion do our families um have Equitable access to knowing what these are very well respected um
curricular guidelines are um our students how do parents that may be watching watching support the children Equitable access for the lessons or for the care closet lessons care closet yes uh and even access to some of those um um immunizations that we were talking about where to go how to go do we know where to find these resources um and how
easy is it in your opinion thank you for asking that we uh make every effort to be sure that sure that our information is accessible in multiple formats we put this information information on the page we distribute it in schools we have posters and uh take-home newsletters we have every social media um we are very well connected to our technology
department and our Communications Department to say hey we need an email blast we use parents Square so we connect with people I think sometimes even more than they might like us to like us to connect uh that you know I think every possible possible way we can connect with families we try to we try to do that uh president Moore yes I was just wondering have you seen an uptake in the
upake in the flu around the district I know I saw something on the news where the flu has been really rampid we have had a slight uptick in flu and respiratory illness um right now it's a challenging time to gather that data County State and National wise as there's we're undergoing a lot of change with uh what websites are available and what data is currently available but but
we expected in early February that you're going to see an uptake in flu and respiratory illness luckily our district we are so well-versed in mitigation um we get masks on kids we have air purifiers in rooms we work on ventilation in rooms um I was in a building today and said hey I I notic uh do you still have your air purifier going they're like oh yes here it is you know so we we are experts in
mitigation thank you any other questions for Dr Wheeler if not thank you very much appreciate your report next we have uh presentation of student and family handbook uh for 2425 Miss Black good evening and thank you for
having me tonight I'm going to be talking about the edits that we made to the 2425 student parent handbook thank you um I joined you uh in in August and we talked a lot about um the edits the teams that we had met with or staff that we had met with uh parents student panel uh uh School
administrators the executive team and of course um you all were my last stop in terms of what edits uh you wanted to see in the student handbook so this evening I want to point out or at least share uh with you some of the edits that we made to the student handbook um the student handbook functions as a guide
uh for administrator administrators as well um it kind of it kind of gives usun to get on the same page page helps uh parents and students um understand what their rights and responsibilities are as well as ours I think it uh acts as a guide to keep us uh accountable uh to uh to procedures uh both I mean and we
can I'll I'll go through some even pages that may uh you may not find in the slide deck um but suspensions bus behavior um etc etc it also acts as a resource there's a lot of uh resourceful information in the student handbook um that I'll I'll point out to you as well but to start us off our beautiful cover it's nice and
bright and colorful uh we have come a long way uh with regards to the handbook um it used to uh many of you have been around uh so like our handbook used to be kind of dark and um not as friendly so uh we wanted to brighten it up and you know bring some some smiles to to the handbook the very first thing we did this year uh
after listening to all of our stakeholders is we wanted to provide access to schools so how do we reach our schools how do we connect with our schools um a lot of folks know that they can find our our schools via our website but um rather than going through the link or the URL so um today's a lots
of today's uh folks today are using QR codes um and so you'll find a an increase of QR codes used throughout the manual um we wanted to make it easy uh quick and point out um what schools represent the Lancing school district and so uh again we have all of our logos here for both our our high schools our
middle years our elementaries as well as our Capital Area K12 online school we also wanted to uh keep our parent communication uh uh Platforms in front of our parents um and so we've provided access uh through QR codes uh to both parents square and parent view parent square is our new communication platform form uh that um we have uh we've all are
growing to love so um it's uh it's a really it's just really nice to have uh access to to you know QR codes something that is just quick and easy and not complicated where you have to actually sit there and type in every letter of of the of the URL so of course um uh 2024 25 we wanted to
um make the the necessary changes uh we have some wonderful new board members uh we wanted to make sure we uh uh represented in our new handbook and the table of contents just uh changes as a result of uh changes in the throughout the book The the page numbers will will regularly change
on page one uh this page did not change much other than uh the message from the executive team and primarily the date we wanted schools or parents and students um to know how important they are and that's basically what this meage message says that we're here for them that we support them
um and their child's educational journey and we're excited to have their children join the laning school district we also uh have provided the mission and the vision of the Lancing School District that was already there but um I just wanted to point that out and of course every year we have to uh change out the calendar and so this is our school uh calendar um these
obviously are you know important dates for families for students um so that they will know when school is in session when testing is taking place when there are half days uh for you know either Elementary or um high schools
this was a big one Title Nine typically the student H student parent handbook is um in place by late August this year with the changes of the 20124 uh regulations of Title 9 we had to uh do a lot of work around uh policy
and so uh we really did not want to bring the student handbook forward until those policies were updated and taken care of and we would be able to uh reflect those changes in the student handbook now yes there's been another change and so we will have to make additional changes to the student handbook
because uh we have been advised to vacate uh regulations 2024 and go back to 202 2020 the good thing is uh in regards to what you see on the screen there isn't much to change um in regards to the the the process so the process of an investigation really does doesn't really won't change um it won't change at all
uh there are other in other pieces of of of the uh Title Nine uh policy uh that will need to be uh taken care of in regards to changes and so that we have to go back to policy committee we're waiting on um uh guidance from Neola uh in order for us to move forward it also highlights our interim uh Title 9 coordinator Dwayne Burton who you all
voted on um a couple weeks ago three three board meetings ago page eight page eight uh what is new about page eight is the uh graphics on the right hand side of the screen uh this is new we really wanted to highlight uh our a couple of our uh
uh parent involvement opportunities our Pak parent Community advisory uh Council where we provide um information to parents about District initiatives um and so we bring in dis uh District uh administrators and um others around the district to provide information around for instance mental
health uh how our nurses function in schools uh summer school opportunities various opportunities that's happening around the district uh Jessica B's team has reported out on um testing scores uh Christina has uh uh brought our new um maintenance uh company and to talk about to introduce to to our community and talk about some
of the things that they our community and parents would like to see in our schools so this is a a a new um but it's it's definitely something that we're trying to uh pick the pick increase the numbers and I'd like to say to everyone that's listening please come uh to Pak uh we would love to see you we would love to have you we we want to hear your input um we have uh started a uh a
hybrid model for PCAT uh in fact uh day was our first Peak hybrid motel and it went very well our we have very low numbers of uh we've been really trying to find ways of uh bringing parents and family members out um and by offering Peak online um our numbers double so we're going to
keep doing that uh I think folks were happy because they were able to um be where they needed to be uh uh and to um you know be involved involved and so was uh a really a really parent University is something that we implemented um um are launch over um covid in 2020 2020 basically it is an opport is an
opportunity for come in and participate in free apps right now we're offering a series of parenting classes and so we have a a uh a Community member uh I'm sorry not member um we have a contract with a uh a person that comes into provide uh courses once a month
page 11 what's new about page1 is the flyer uh on the right hand side of the screen uh this flyer represents our our team's Department our team's Grant which is our mental health mental health and so we wanted to uh highlight uh the team's mental health office and make accessible as well as
well uh to parents and students uh so that anyone can call and uh ask questions or gain resources um or any information to to help them gain access to mental health either in school or uh outside of school page
12 uh the what we did with page 12 this is in regards to attendance so in our previous manual we had um procedures for G for grades K through six and then we had procedures for grades 7 through 12 so when we looked at those procedures they pretty much mimicked each mimicked each other and we just uh streamline it and we we just
made it procedures for K through 12 and so um much all we did to this page but I wanted to highlight uh the change the language didn't change again it it just mimicked um they they both mimicked each other and we wanted to make sure that it was just streamlined and that's another thing that we're trying to do with the student
handbook is really streamline things and make it a little bit more uh user friendly um there's a lot of text here and so so I've really been trying over the last couple of years to uh make it make this uh handbook a little bit more colorful um using graphics and um less text so over the years uh we'll I'm hoping to
see less text and more graphs and just right to the point um kind of get away from legal ease and and and uh language that um that's hard to understand page 13 13 um out of our out of our super um there was a team that was uh conven to work on cleaning up our attendance
codes districtwide and so uh understanding what codes what the codes are um what whether it's a negative or a positive um um marking uh what's reported to the state and how the code is applied uh what does it what does it mean what does being mean what does illness actually mean
when one is marked ill ill late how does that impact uh the student either either in a or negative way so these uh we wanted to make sure our parents were aware of the attendance codes for this school year and um just be more better informed
page 18 on this page um this page was basically language cleanup there were some typos in both these uh boxes that are um highlighted and uh there weren't there wasn't much change change here other than just typos that needed to be cleaned up um um and that's that's it uh edcs can I use yeah
uh we I think that I think that we wanted to also highlight highlight that uh devices cannot be used in locker room locker rooms uh reinforcing uh we have a lot of situations where kids take their phones out phones out um and in in appropriate places so we just wanted to remind our students mainly um um to to keep their
devices away in sensitive um areas and in schools and do I I also want to highlight that um I don't I'm not sure if it's even in here but we do have some new um cell phone rules as well so uh that page did not make it on this PowerPoint but that is uh is is in this in the manual um
without wasting your wasting your um I do want to high want to highlight that it in this manual in regards to cell phone um expectations um it is in here but I don't want to waste your time looking for it um we do have uh on page 19 rules about you know technology use
uh that will keep our kids safe and so that is uh what's highlighted on this page as well as the graphic change uh the graphic change to the cell phone and the tablet was dark and we wanted to again lighten it up some page 28 what we did was with page 28 uh is
made sure that our um levels were corrected uh so for physical assault uh down at the bottom left hand side of the screen or your um PowerPoint you will see physical assault student to student uh we wanted to ensure that um this is not always an uh a higher level like tier three major offense so we needed to
uh make some changes there um so instead of it being a 56 level it uh is actually a 36 and we wanted and we wanted to make reflected whereas the very top of the right hand side of the screen assault to a teacher an employee volunteer contractor uh that is much more um that could be seen as a much more uh serious
infraction in fact um in some cases up to expulsion and so making sure that we um highlighted what the differences were for for those two um in um in our previous handbook it was all was all and so it did not um speak to um student on student versus student on to to employ employee volunteer
contractor page 23 uh snap suspension um under Jessica benz's leadership uh she pulled together a team of District administrators uh to review um the snap suspension uh now it
says uh the laning school district Equity committee and we did have uh representation uh in that meeting I was also a part of of this um project that she led to clean up our language around snap suspensions uh we also had uh Sergio kek there as uh the um policy committee chairperson uh for the district just to make make sure that the policy uh was
um uh recent or updated um cleaned up um and then it was it was reflected in the student handbook so uh there's a lot of work that went into this we probably met about five or six times uh we all had a piece of work to do in regards to um cleaning this up and it's just reflected in the student handbook so uh that's why it's highlighted it's
always been in the student handbook but we wanted to make sure that the newest uh changes were in the handbook uh the other part of this um page is making sure that we We spelled out what it meant to be removed for 10 days or less uh or 10 days or more and then as well as uh um making sure PE folks understood how
to appeal decisions uh suspension decisions so at the school level at uh the office of school culture level as well as the consultation Team level um and that is spelled out on page 2023 it gives uh parents um exactly what steps to take in in order to appeal a
decision actually it's on page 35 and there it is right there so that was what was uh changed for page 35 and that concluded the changes to the student handbook um most of these changes you heard in August um there were a couple
that that we made uh between August and um just a few weeks ago the inside cover was cover was one was really cool um but what questions do you have oh thank you m CL questions from board Miss rosin first thank you again for making those changes and now I'm going to be your favorite friend and Peter you know what that mean right painting in and you know where you
know where Pages 11 through 14 can we move those to the front only in the reason I say that because it before the um because it talks about the attendance and what the expectation is and everything and a lot of times most people don't go all the way through that so to see that up front right after right before the calendar I think would be a great highlight for parents because it even lists the details of how the absences and everything would be so moving that towards the front right before the calendar Miss Williams can you tell me what page again I'm sorry 11
through 14 11 through 14 uhhuh because they all talk about the attendance policy so if we could move so if we could move that front right before the calendar that makes sense that's just a suggestion and the observation y of course and then once we start to get to the disciplinary actions and everything I kind of went back and forth and went back and forth I know one of the things we talked about before was the steps and I see you have them broken down in the back all the different steps but to be
consistent you also had a chart up around 20 7 28 talking about the different minor offenses and everything that probably needs to be back there or all of that tied in together some type of way because the different interventions and suspensions and everything is kind of going all across I I understand it because we talked about it but everybody else may not so to kind of have it where it's all kind of chronological yep and I agree with you because um it is
something that I have um already spoken with our Communications Department about um I plan on doing a a pretty good uh good uh to to this uh to several Pages because they seem to be they just don't seem to be in the order that they need to be in so I agree so okay then I'll leave all my questions after that because you can call me and we can walk through this together and kind of feel like um because again I'm with you and the part of the reason why I said page 11 going up front that mental health
piece along with the attendance I think works that's why I said 11 through 14 going up front because you have because you have support the teams and then we talk about all the attendance and stuff that's why I kind of suggested that moving to the for but any other changes or you know I can email them to you after I go through it a little bit more please thank you trusty stro thank you thank you I have a few questions um I wasn't here and I was here in the audience in August but when we go to
page 12 I know you mentioned that originally it was catered For just 12th grade is that correct and you said you decided to change it to K through 12 surrounding the absence being excused correct correct oh I guess my question is more catered towards number six when we start talking about the treny court with inam County to the courts for education is there a way that we can put some type of intervention before that like maybe
there's a well check or um a CPS call or something along those lines before we jump straight to truy um and I'm not sure if what the rules are are I can if this was just mandated for 12 grade um but if you have anything surrounding that or maybe just changing that language just a little bit or adding a different step in before we get to Tru Andy yes definitely and we do we have tons of tier one one two and three uh
interventions this is the last resort and um the Ingam County 30th District Family Court handles both Tru and uh educational neglect for for our kiddos that are are you know unfortunately it's not for kiddos if you know what I mean it's it's educational neglect so it's it it's when students are not showing up to school on a regular basis um you know if you're a first
grader you know you're you're almost you can't be held accountable uh individually uh like you could a 12th grader so 12th graders are able to wake themselves up get themselves to school so it they focus more on uh Tru uh treny versus and that deals with the the student rather than the parent and maybe we can add a break in for it's just a pore for 12th grade looking at this as a
parent of a kindergarten it's going to feel a little bit different than a parent of a 9th through 12th grader so maybe that breakup may be necessary and just a little bit more language um I used to be a CPS worker and a foster care specialist so I do know that education neglect ucation neglect does fall CPS category and as an educator we are mandated reporter so if I have a student that is missing 10 and 20 days of school I'm making a a complaint um my other question is is going to be on page 18 uh we talked about the attendance
codes I love this page um but I was just curious is is this coding available in the par in the parent uh parent view or Square surrounding what the attendance codes look like and maybe this is another one that could move up a little bit further further in the um handbook um just because it's a little bit closer to the back yeah page 1 page 13 okay I thought you said 18 okay um I will make note of that so you said
the parent apps yep the attendance codes on page 13 my apologies page 13 and page 18 is on the same paper here so um we're looking at page 13 for attendance codes you got it yep uh thank you okay uh Dr Nares hello thank you so much for presenting um I just had a couple of
questions um so first I guess it's a recommendation more than a question so on page 20 when we're talking about the rules and regulations for uh School Bus Behavior I wonder if we could also put on there a QR code for that app that tracks the bus um that we um uh saw a few weeks or a few meetings ago um with some information about that for the parents um and then I was curious I'm
not sure if I know this or not um do we provide the handbook in Spanish or other languages for parents eight different languages yes ma okay perfect do you know uh Sergio Tech kek takes care of that um so we have English I I kind of knew that was going to come so I have them all written now you you know me uh English Spanish is Arabic B buum
uh fary Nepali uh Somalia and Swahili great and this is based on our student population I imagine the top yeah the top uh eight Thank You languages thank you trusty her thank you director black I I appreciate the presentation and um I'm glad that we were able to talk before now and um I sent many questions via email but there are a couple that I do want to ask you about um one thing
with transparency um sometimes things are left up to people's perception which I think is why we're asking to clean up this clean up that but for the people that don't like reading that much much they get to throw it in the back um I wanted to ask you a couple of questions um that are not to be accusatory but for you to be able to shed light on what is actually the truth not what we perceive to be the truth um um what training protocols exist to ensure that teachers
and administrators uniformly interpret this book and apply it to behavioral expectations that's a really good question thank you for asking um I am going to have to get back with you on that answer thank you um also um what community engagement strategies were employed to ensure students and parents had a meaningful input in shaping these updated policies sure
so we held uh a student uh panel of uh various grades in I uh students were provided the handbook they were provided um the handbook and um some guiding questions uh we broke students down into groups we had a group work on the discipline we had a group group work on the cell phones and uh technology
devices we had a a a group of students who um did not have any uh uh guiding questions but they wanted to we wanted to just hear their uh feedback without asking any questions that's where you know they talked a lot about um number one throw it in the back because it's
too text heavy so we've recognized that and we're making some uh changes to to that um a lot of our students felt like this was just a parent manual and that we needed to make it a lot more student friendlier uh and that's why we're going to more and more Graphics uh so that we can get away from the heavy Tex and it becomes a tool that they can they feel
comfortable using and so um the gr levels that we used were high school um and a couple middle school students um and so they were they were able to talk to us about Athletics uh they wanted to see Athletics in this manual some schedule uh excuse me schedules in the manual that led us to the link excuse me the QR code on the inside page to the schools where they
can gain access to schedules if you can imagine our high school schedules are pretty prettyy and we I don't know if we could could would we weren't really ready to do that right now now there might be a way for us to do it in future um handbooks but to um to get this manual out without out without getting deeper into the school New Year I mean it's it's already February and we're
just now you know getting it out um so I think that there's some some avenues that we could probably take for for next year to to um link directly to those schedules but that's sort of what our our students want our parents on the other hand I meet with parents uh every Tuesday and we talk about the handbook uh parents are in my they're in and out of my office all the time uh unfortunately uh for uh situations not
not that I don't want to see them I love uh uh H having our parents in and and I love having conversations with them they're out there on unfortunate situations sometimes uh to do with disciplinary reasons and so that brings about a conversation regarding the handbook and their um understanding uh access uh perception Etc thank thank you for that and perhaps and perhaps I'm one of the more cynical parents from one of
our neighborhoods when we I'm reading the the handbook you on TV tonight invite me to come to Peak or one of the parent classes or workshops um could you answer me if I asked you can you provide me a cynic a concrete instance where my feedback or Community feedback resulted in a tangible policy change rather than what I
perceive as a superficial modification um good question it's okay if not tonight I just wanted to ask it's okay if if not tonight yeah that's a really good question thank you for asking um I would love to get that answer to you off the top of my head I'm trying to I'm trying to think of a policy change um um based on parent feedback I'm GNA ask our
superintendent to help me out with that one be more than happy uh thank you uh it's a great question it's a great question because so much of what our job is both on the board and executive staff is to make sure that parents not only have their voices heard but feel like they have their voices heard so there's two that come to mind really quick really quickly is the entire thing about attendance um one of the things the the feedback we gotten for years was I don't know why my kid is marked absent I don't
know why my cred is marked present we don't think it's fair we don't know if it's right and so that entire change and cleaning up of being clear about what are our actual codes how does it work that and that's actually gone a long way uh the second one that really comes to mind is not just the work of parents but the equity team so you know this board I thought in a really thoughtful way decided to have a really robust Equity uh group that looked at how we did
discipline and what they found were that there were a lot of ways that schools could suspend or punish kids in a very opaque way and you know it's like well the kid was being bad what does that mean and so what ended ended up happening is the actual language that we use in the how a child gets pun or not is much more specific so there used to
be ways that you could kind of get a kid in trouble just for uh you know repeat offenses but it wasn't clear what the offenses were it wasn't uh it didn't seem fair that the kid was just being punished without being clear and I'll tell you I'll tell biggest feedback we get from parents when a kid is suspended or punished is well I don't know if that's fair why why did that happen and the old the old hand had language that made it much easier for a school district to kind of get a kid in trouble
without being specific now if you go through the language it's very much like the kid did kid did something fight be a kick be a hit rather than they were kind of obnoxious because what's the definition of that right and so that that uh subjectivity was something that I heard in emails and phone calls in cordelia's office hey this doesn't seem fair so I think a real tangible thing that's happened is we're is we're being much how a child kind of can be punished
hopefully they never do um but I think that um that's been the biggest change that and the attendance stuff I mean even today one of the board members was asking about how attendance works and and US kind of cleaning that up so I think there's a lot more but those are the two that really come to to to to my head to my head thank you super anybody else I I do have one question uh so this book is you can find it in
the on the website right so you can Google any part of this handbook if you're looking for sports you know requirements for sports or whatever you can find it in in in the website and you can go to that without having to leave through this book right all right and and there it's also in various languages okay just so the access uh is avail ailable yes we uh last week every
High School received 100 copies uh our middle and elementary schools receiv received 50 copies we've uh we have it uh digitally of course online uh we've sent it out to uh through parent uh parent Square um teacher view uh it went out to all district uh email emails uh and it also went out to through the office of school culture newsletter um which was to about 9,000
um community so line and correct use that way we we increased the number this year it used to be 50 uh that was one of the that was another um thing that we kept hearing uh from parents is like we go in schools where is it uh so we wanted to just make sure it was increased and more available uh more copies available for parents so I
mean 50 doesn't go far you know you just when you're just handing them out so we'll increase that number um okay and and you can also get it On Demand right I'm sorry you can get it on demand if somebody wants cop yes yes of course yeah well thank you very much Miss Black appreciate your presentation thank you very much I'm so sorry uh vice president uh Lo I did have one one more question and perhaps I'm still channeling uh my
neighborhood cynic um and thank you Mr superintendent for your answer to my initial question but it brings me to um another question and you don't necessarily have to answer this today um I did send it in writing as well um what accountability measures are in place to ensure that concerns raised by students and parents lead to actionable improvements rather than being dismissed
as procedural formality for the cynic who may have heard your answer and said you know we kind of beefed up why we can kick your baby out of school we want to spell it out for you why we did that seems procedural as a cynic I know it's not procedural I believe in our I believe in our district I believe kids but for that Mama daddy somebody who is watching us tonight and asking hm so you Chang the handbook to write me a
paragraph why my child was treated unfairly I still feel like you told me why you did it you didn't just say he was being bad but you spelled out all of these things that I feel did not take into account into account health of my child the support that the village surrounding the child is given the other things that are going on after school how the administrator interpreted what the handbook said what the teacher who might have been the first point of contact before they had the tier three
intervention um to even get to the principal's office um how they interpreted the book I don't think any of that tooken was taken into account what I would want to know is well this all comes up but then how do we hold ourselves accountable to this and how does that lead to something actionable so that we can see Improvement not just feel like I'm being heard but to see the fruit of my being heard um and as a cynic and I believe in us but and you don't have to answer that today um but there are more and more questions like
this that are being raised in our community and people want real answers not just answers but actual improvements that they can see and feel and experience in the school communities that we repres that repes if that makes sense thank you yeah I think it does um you know I think the question that you asked is really important and then you're saying how do we hold ourselves accountable by doing our job and that's what we do and I think that we do our job very well but more importantly if a
parent has concerns we have meetings we have conferences there is a series of supports and place you have the office of school culture uh as a total group but then you also have a director of mental health you have a director of Health and Wellness is that is series of things in place but I will say that there will be times be times where parent but that's also because they might not necessarily agree with our
understanding what we will do is we'll show videos we'll go through statements we do our job and I think that the more that we continue to uh be transparent about the work that we're doing the more that we continue to do our job well the more that we invite parents in the more that we have meetings and all those things things get better and look there will be cynics and I appreciate that but I think that that what you're seeing as a school district is a tremendous move
forward not only do you see less suspensions and less uh behavioral issues and higher test scores and higher graduation rates and higher attendance rates and lower absenteeism but what you uh chronic absenteeism U but what you are also seeing is more support staff and more support departments so three years ago we didn't have a director of mental health like that we didn't have the robust supports of the office of school culture we didn't have the type types of
media outreach even the fact that we have a director of elementary schools a director of middle schools a director of high schools that then meet if they still have a problem with the principal what I think that we can promise to the community and what we've been doing for years now is that let's say you have a problem at a school level there's now somebody that they can go to that will respond the way that we hold ourselves accountable is by responding by having those meetings I will not s sit here and
say you're always going to agree with it um but the more that we can do by saying well here's the video that we're seeing um but I would take you know huge umage with anybody who would think that the clarity and the work of the equity committee committee was than true than true this community because that Equity Group was made up of parents and community members and it was through them channeling what they felt was best and the idea of course was to clean up
this language so that if something happens we can be really clear and transparent about that I I really appreciate that um and I I guess gu with the blanket statement we will do our job and frankly we do our job well for the person like me who might just be getting re-engaged um with the district in a meaningful way or has new babies in the district what is our job that we're doing so well cuz some
people don't agree with that blanket statement enough people don't agree that I think maybe we should tell them well what is our job maybe they think that we should that's not our job what is our job that we are doing well well I would point to a couple of things one there's a mission statement on the board provide a high quality education in a culturally safe and nurturing environment that supports all students to live purposeful and meaningful lives in essence that's our job and so the more that we can focus on
doing that and the way that we can do that the better um and I think that the way that the community should hold us accountable is through the outcomes that you would perceive as that being true or not so looking at things like has attendance rates gone up dramatically have test scores gone up have suspensions gone down have more kids wanting to go to School more kidss involved in extracurriculars all of those things that came from parents as
to what they wanted to hold us accountable to now the only thing that a school district can say is can say is our job we've got to do our job right we've got to do our job uh correctly but what I would also say uh to you trusty herd is that if you are saying the community or there are issues what I would ask you to do is please put those people in touch with us because one of the things we've heard time and time again is the community the people and
one of the things that we want to make sure of is that those people have have actual issues actual concerns things that they want to do to support or things that they want us to change the only way this District this District the only way that this District can move forward is by hearing what those specific concerns are the individual child the individual parent things like that because in order for us to become better I think we're doing a much better job than we were let's say 3 years ago
but we're certainly not where we need to be how do we get better is rather than us um hear in abstractions we would want to make sure that any parent who has a concern has an issue they they have to let us know because we're not going to know unless they tell us and so what I would ask you and all of the board members is that if you have a Community member that's coming to you saying these things please please please send them our way because that's the only way that we're going to support them as they
build back that trust of that this is different and this is as you're saying kind of re-engaging within the district how do we prove that we're doing a different job and doing a better job is by acting on those individual things so I uh appreciate the comments and I would ask that if there are specifics uh that we can address them together because if we as a board superintendent executive team are only speaking in generalities there's there's nothing we can do but if
there's individual issues that are coming up that's how we're going to build we're going to build B and some of the issues thank you very [Music] much thank you thank I mean we'll talk I'm sure cover will
continue all right good it is uh really great to be able to speak to you from this room uh as the vice president mentioned this is a brand new uh I guess uh paint job and roof and uh all those kinds of things and I want to thank Christina and her team and all the people that had something to do with it if you remember this room was uh not not
modern let's just say that and uh out of adversity we had a big water main break and pipe break and uh we're able to build something much more modern so I want to thank everybody for that uh but you know again the uh the comment by trusty herd I think is really important about you know how are we holding ourselves accountable one of the things is this room could be considered one of the most important rooms important rooms in the district we have on the wall we have a mission statement and how we have our district goals so how more do we
symbolically hold ourselves accountable to the work that we're doing by having it in I don't know one foot font uh you know so that we can see the things that we have to do uh for the community and for our children um I also want to really thank uh Cordelia uh executive director black um again the way that the Cadence is for this board board to to explain for the new board members and to remind served is that typically we come
to the board in August and we kind of share the the handbook we ask for feedback we got the feedback now we have uh kind of the kind of the handbook for the rest of the year and what I would hope and certainly uh suggest is some of you gave very uh clear uh specific feedback now um but as we re iterate this is a living document this is something that really uh goes forward uh
all the time is that if uh you have suggestions for the next year's uh handbook that would be great to hear soon because Cordelia and Celia will be presenting it again in August now there are some things that of course we have to follow like federal guidelines and federal laws and those things change um you know and that we would have to of course update but I certainly uh really thank the board for their thoughtful things about moving uh specific Pages or
um different highlights and to be honest so much so much of the happened uh in this handbook is because the feedback from the students uh from the parents and from the board from the board um the other thing too is you know you know to the parents uh you heard Cordelia talk about the hybrid for peak one of the things that we've heard is that there hasn't been as much parent involvement and so certainly rather than blame parents for that the
question was well what could we do to get more involvement and having a hybrid model for things like pacak seemed to work really well and so our hope is you know she doubled it from uh one meeting to the next we certainly look to increase uh more uh more as we move on um the other thing too is the I really do want to highlight that attendance chart that's something that really uh came from a lot of conversations with uh with parents and those are the kinds of
things that we can try to make uh clearer to our staff um because to our families as well um and then also really to highlight the multiple ways that families can be involved and get information uh we're trying to modernize the handbook as best we can not only do you have of course things like District calendars and our framework but really kind of a deeper understanding of the service that we provide all of the phone numbers that we have and c and certainly
the fake um uh parent square and parent view uh the other things that certainly certainly I would out is that the handbook is always iterative we're always adding to it and trying to change it so if uh anybody really in the audience or in the uh in the community have thoughts about things that we would want to add to it or change please do and as a reminder this used to be more I mean it used to read like a Dickens book
I mean it was just all text and it was very very hard to understand and now that it's really focused on students and families we're trying to uh make it a little bit more accessible more accessible kinds of things that folks would want to see within the um within the within the hand please please let us know uh as always I uh want to give everybody where we are with the uh trans uh with Transportation uh we have 2381 uh requests for gas cards with uh
2,364 uh given so that's less than 20 um you know I think some of the snow days and the cold days uh we haven't been able to get everybody their their stuff but please please uh if you need a gas card please make sure that you tell your school uh catak card catak cards are 3 to 583 and then with the routing for Dean there's been a little bit of an increase because I think we've had some more families that have been asking for
it so right now we're at 3159 uh routed with 3641 asked so that differ has gotten a little bit worse um but a lot of it has had to do with some of the semester changes so my hope is that the next time I share these numbers that uh differential will go back to where it was uh last time around 100 to 150 again I kind of promised the community that I would continue to these until um uh in until the numbers were
equal uh we're getting there we're moving forward to that uh and certainly the uptake on the gas cards and the catak cards has been very very strong um uh Dr Wheeler uh talked about uh Black History Month next time we meet we'll be able to share uh some of the work that we've been doing uh and some did you knows which we don't do as often as we used to um but certainly to commemorate uh the extraordinary uh work of of
African-American and black Americans in America and we'll have all sorts of things uh to share with that um since it's already 7:15 and we have more people in the audience than we normally do I think they don't want to listen to me anymore and they are probably here for some other activities I will uh turn this over back to vice president Lopez and certainly thank everybody for being here
tonight okay we'll move the agenda now to um committee reports which yes trusty stro thank you I just had one question I know we've been talking about the meeting about the handbook and providing uh director black ideas and incentives can you provide a date or timeline as to when those um opportunities will be available for either us or the community to give our feedback sure I mean for you as a board you know certainly feel free to to send
me an email or what have you and certainly the community can the more formal uh feedback stuff for next year uh will happen in a couple of months and we'll certainly make some of those dates public but you know if somebody listening somebody listening to the don't wait feel free to email uh feel free to to send us your thoughts thank you you bet feel free to email who free to email who uh me the board can certainly email me and for families certainly you can email the
superintendent you can email director black um all of those emails are on our website so the superintendent uh executive director director culture uh Cordelia black but certainly for the board you you know where to find me okay any other questions all right let's move on to routine matters uh there are no committee reports trust I treasure um just for transparency for
those watching the reason we don't have any committee reports tonight is because typically our committees are reconstituted when uh new board members are sworn in for the new year um and then once those committees have been assigned then we have to coordinate everyone's schedules both on the ET team and um also for for us as for us as board members so it's it's quite typical that we wouldn't meet until February I can say that as chair of the finance committee the finance committee will meet um the final Friday of every month from 12:30 p.m. to 1:30 p.m. and please
keep in mind that all of our committee meetings are also open to the public just as our board meetings are and that information will be uh posted okay um B consent agenda do I have a motion to accept M go ahead vice president Lopez um I recommend that the board of occasion of UC agenda as presented second it's been moved in second for the consent agenda and the consent agenda uh
includes approval of January 23rd to 2025 regular meetings and informational study session minutes um any question on that see none all those in favor say I I I those oppose same sign okay thank you item 10 action items uh we have a resolution to present Mr Vice President I move that the Board of Education approve the welcoming School District
resolution as presented present is there a second second okay moved in second to uh consider resolution uh should I read it go ahead okay I will go ahead and read the resolution yes resolution setting forth and affirming the values of the Lancing school district and its status as a welcoming district for all students families and Personnel whereas the Lancing School District Board of Education board Embraces a commitment to creating and maintaining a safe and
welcoming environment for all Lancing School District LSD students and staff and whereas it is the policy of the board to prohibit unlawful discrimination harassment and retaliation on the basis of sexual orientation gender or sex includes gender identity gender expression pregnancy child childing and pregnancy related prancy related medical race or ethnicity ethnic group ID identification ancestry nationality national origin religion religion mental or physical
disability age immigration status marital status registered domestic partner status genetic information political belief or affiliation military status unfavorable discharge from military service or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics in the educational programs or activities the board operates and whereas all LSD staff and students are entitled to their First
Amendment right to free speech and expression which includes the right of Educators and students to receive information share ideas discuss race gender and history think critically investigate a variety of ideas and express beliefs and that harassment discrimination and bias-based harm have no place in LS in the LSD and will be addressed and whereas students and staff deserve a safe and supportive space to process grieve share reflect and learn
LSD encourages engagement with students to discuss difficult controversial or emotionally charged topics in a safe and productive manner whereas LSD students staff and their families originate from many different countries besides the United States may have received temporary legal status under deferred action for childhood arrivals daa protected status under International and international and US refugees May may be undocumented and or may live in mixed status households meaning one or various members of the family may be
undocumented While others have some kind of temporary or permanent status and whereas LSD reflects the diverse population of the world where which the district celebrates in many ways through a student's daily experience and where whereas is committed to providing all students with a high quality well-rounded rigorous and joyful education to achieve this the district will continuously work work to ensure that students see themselves reflected in the curriculum by incorporating the
contributions of lgbtqia plus individuals people with disabilities black indigenous latinx Asian and other historically marginalized communities furthermore in this Spirit the district has already passed a resolution and established a task force to integrate Multicultural and ethnic studies education throughout the curriculum now therefore be it hereby resolved by the Lancing by the Lancing school education
that one LSD will continue to work alongside its Union partners and immigration Advocates to provide training anding and support and their families on immigrant rights imant various legal statuses and the overall health safety and well-being of those personally affected by the threat of the enforcement of federal civil immigration laws within schools two LSD will continue to provide multilanguage resources for its students St staff and their families in partnership with the city and other local Partners on Legal Assistant immigrant rights mental health
and Public Safety three LSD will always welcome enroll educate and protect all students staff and their families regardless of legal status consistent with the law four in alignment with the city of Lancing policy with respect to immigrants and refugees executive order 201701 as is consistent with the law the LSD will review and adjust its policies as needed to ensure that the district does not engage in any activities that would involve enforcement of federal
civil immigration laws in any manner that could adversely impact LSD students or their families unless mandated to do so by law this includes establishing procedures to restrict access to LSD facilities or Personnel by federal state or local immigration authorities including those authorities who are working in conjunction with Federal immigration authorities be they federal state or local authorities or any branch of the milit except in those specific instances when a specific lawful Federal Criminal warrant is presented and then
only to The Limited specific scope of the order thank you secretary narez Martinez appreciate that do we have any um questions I have a comment if we can do comments so I think that it's incredibly important that our district families know that they are not alone um during this time and that the Lancing public school district school district will stand with um to protect our children
and focus on their education um and not a political agenda that demonizes or others any segment any segment of our uh and we are neighbors friends and family with a common goal and duty to educate our children our children so I wanted to make sure that we put that out there as well thank you thank you very much um trust vice president I just want to check I guess it's a point of order is
it okay to give a comment right now or is it just for questions am I in order to just make a comment we're in we're in discussion yeah I wanted to say thank you um for for this and I I think back to um the superintendent statement that still resounding in my soul we do our job I think for me this is a testament um that really sings um as I um do not have school AG
children yet my baby girl will be three on Sunday um and I'm so grateful that we are on the right side I feel of History to say that we will do our job to provide a high quality education in a culturally safe um in nurturing environment um that supports all of our students your students my students ones
who are the same color as me the ones that aren't ones that were born here ones that were not um everybody in in our community and in our schools so I wanted to say thank you all the people that um worked behind the scenes to get this language um the way that it is and for us to be bringing this to bringing this to a v really has my shoulders going down a little bit today as it probably is doing for many of our families around the city thank you any other
comment black my question as I do know some do not prefer some prefer African you know so are we Capital
capturing I believe so I think that this is inclusive and I think that um if it comes to interpretation we we can certainly say that um so hearing no other um question or comment uh we'll have a roll call Dr Cabana yes Mr herd yes Mr Lopez yes Mrs Moore yes Dr Nar Martinez yes is
stro Miss Williams thank you thank you everybody thank you for passing this unanimously and I think we're doing good by our by our students all our student regardless okay thank you very much now we go to uh the next item on the agenda is the um uh policy number 8330 directory
information do I have a motion for for this U Mr chair I recommend that the Board of Education suspend the requirement in bylaw 01311 for previous notice of a policy Amendment and allow for immediate amendment of policy 8330 thank you we moved in second to um uh do we have any comments
questions yes ma'am are we doing this that's my question why this came we can discuss it that's a question so um the district would love to explain uh the rationale behind uh the what would be the next uh recommended motion but this would allow us to take action today rather than our
current bylaws which usually say that we uh we uh would change in two meetings so um if it's okay with the board uh I'd like to ask uh Sergio to talk to talk about the 8330 and then the um the changes that we will then uh ask for if and when the motion on the agenda is discussed um that being said I don't
know is it okay great great thank you so Sergio if you don't mind I very much want the board to understand uh what this is and then to be able to discuss it thank you thank you good evening um dear board members first of all thank you so much for passing for passing the welcoming resolution the fabric of this community has been to welcome newcomers immigrants and refugees for many decades this would not have been
possible or successful or successful it wasn't for the support that the lanen school district's Board of educations have demonstrated during these decades and our staff thank you so much for this over the past few weeks the district has been actively working to ensure our schools remain safe for all our students we have engaged in several webinars received guidance from legal from legal
see organizations regarding best practices one key recomendation that has been shared with us from several sources is to revise policy 8330 which is titled Student Records the policy revision is regarding the disclosure of directory information in particular the information related to place of birth and date of
birth policy 8330 states that only directory information regarding a student should be released to any person or party other than the student or their parents without the written consent of the parent to enhance a student privacy and security it has been recommended that the date and place of birth be removed from this list
however are the further review we also propose propose the following addresses telephone numbers and day and place of birth we respectfully request that the Board of Education take action on this policy revision Mr superintendent it's all yours thank you so much Sergio so just uh for some background as we all know uh school districts uh have to follow furpa
which is the idea of keeping student information private which makes complete sense however districts have a desire to share information about students in things like a graduation event or the 3.5 five cerem or a football game and though you might not think about it when you print a uh a a a bill from the um you know a play bill from the play that
says you know little Ben Scher is playing Hamlet that would actually or could be considered some issues around furpa because you're a person and you're talking about a child and things like that so what districts will do is they will designate certain information that can be what's called directory information information that can basically be given to the public and you can imagine and that's why if you look at these policies which of course have
been around for a long long time uh way before I was you know there are things like the weight if the member of an athletic team which requires disclosure to participate the height so when you go see a basketball game and the program says you know uh are you know six foot you know if he's lucky uh playing uh playing that is a way to again kind of being very clear about what we're
allowed to share in a very public setting where this also happens is there are sometimes companies that will ask for directory uh information uh and these are the things or Charter Schools or what have you and so what's happened is our lawyers trun as well as many other lawyers um as well as organizations that we work closely with have said take a look at the stuff that's on your directory list you might not really need to uh share certain
information because when you go to the seon graduation at Breslin we're not going to put the phone number of the kid uh when you go to see a basketball game at Everett you're not going to put the phone number of a kid and so the idea that we could take out things like address telephone number date and place and place of that's a real safety issue as I'm sure we all know uh there's cyber attacks everywhere there's information
that can be public and when you can start to cross reference things that are part of again these very these public documents or that can become uh public documents it's been suggested uh by a treasure Trove of people to take away certain ones and so again getting rid of the address tell the date and place of birth are things that are things that can't think of a rationale as to why we would
want those but things like you know date of graduation absolutely because when we see them walk across the stage which is a terrific thing we're going to want to print the date of when they're graduating and I know it seems pedantic in some ways and a little bit silly but one of the things one of the things and you know I really appreciate uh uh what trust said in terms of like we got to do our job it it's funny or it is just kind of the thing sometimes are making sure that we're doing that one little piece of
paperwork be really good for our children and really good for our families so that's the rationale and that's why if you look at all the things that are still the name the major field this would be something like if you're at Lancing Tech and you're studying computer science we want to be able to say that to people um participation in officially recognize activities in sports are you on the chess club fantastic we want to be able to say that you know you're on athletic team you
know you're your your height your weight that's usually for things like wrestling wrestling and I know it's really this you care about this but because we want to be always above board always following the rules those are the things date of attendance date of graduation Awards received honor roles scholarships and then School photographs or videos of students participating in school activities right we want to write n because we'll take a video of the marching band go playing at a football game and if we our our wonderful comms
director Ryan will put that up we want to make sure that we're following all the rules so that's where this comes from and you know I really appreciate the board uh kind of um being part of this and suggesting that we do this and I just want to always make sure the board can take a vote with as much information as possible so that's where that all comes and I'm certainly happy to answer any questions about that stuff um but I'm also happy to turn it over for your vote thank you any other questions comments
this on okay here we go um so actually directory information information um is
and then parents and then parents have the option out of having it disclosed so it's actually just a little bit opposite of what we were saying so they don't have they don't have to opt in to disclose it they have to opt out to disclose it so we sent home the information and all of our welcome home packets at the beginning of the year from the schools with an opt out form that allows parents to fill that parents to fill that out or sign off on it and then turn it back in and then we record that information in our student information system then make sure students are opted out if it's ever
requested and and just to to reiterate that and you if you look on I guess it's page four out of seven that first um the first sentence each year the superintendent shall provide public notice to notice to students to the district's intent to make available upon request certain information known as directory information and this is this this is that so anything else like the grades child gets um you know discipline
any of that stuff that is not part of this at all and that would be through foer or something like that and parents would have to give permission but the idea behind a directory uh information is that if a kid's going to graduate and we want to produce a uh a graduation booklet you put that kid's name in it so that's uh that's the current board rules that are the ones that have been adopted by the board for many many years and then the question just is does this
board want to amend the things on that list and again the question by uh trusty Williams which I really appreciated about dates of attendance the way that we interpret that is more that they were a student from 1999 to 2003 because those are the kinds of things that we put in the booklets for graduation or whatever that's not dates of attendance meaning was your child here on October
3rd so that's the interpretation that we our lawyers and everybody else has any other question before we go to before we go to this uh motion to suspend the rules on our our bylaws okay go ahead just a question about we are the motion is for us to not have to wait for two meetings that we can take action right right that's why we're
suspending soup that's not you that was me okay so we're voting I got you okay all right we're all clear right all right um we need to um okay okay simple simple uh majority all those in favor of this motion say I I I post sign thank you motion carries go ahead vice president Lopez I
move that the Board of Education amend policy 8330 as proposed effective immediately second thank you for that motion in second all right um in discussion I think we had a lot of discussion and we know why we're doing this okay Al favor of the motion say I I post thank you motion
carries okay thank you very much I think these are um things that that need to be done and and must be done so for the betterment of our our district and our students now we go to item C we have a uh request uh to approve a bid this for uh hbac hbac at Kevin schools I was Mr Vice
President Kevin uh we we did not hold a meeting of facilities committee because uh among among other things we had problems with our internet so uh and it was only this on the table that we could really discuss so anyway um we decided that uh staff would bring it directly to the board and and and I know that they did send out information to all the board members so um Christina you want to just give tell us a little bit about
this and sure absolutely thank you um so this is a rebid um normally we don't bring re that often but in the situation we needed to so this is for um we are doing air conditioning work at Kavanaugh Elementary we're adding it throughout the whole school this year so yay any of you that have kids or staff at Kavanaugh you're getting air conditioning this summer um we had originally opened the bids for this work on December 10th and we had awarded it to um a different company um they were the only company
that did bid on the work at that time it did come in slight a bit less under 50% of the original budget um which which was some worse because usually were're pretty spot-on um when we bid our work so we had some con we had some concern Chrisman construction our construction manager partner um for this project held the post bid interview and um in conjunction with toddco our syncing fund representative um he and during the interview the the work scope was covered they answered all the questions appropriately their references checked
out um we even met with the team on site to start going through what the work would be um but then we later received their financial records and they were not up to par uh for what we would like to see um there was actually concern that they were in pretty poor financial standing um and there was a large risk of them going under as a company so that puts the district as a at a huge risk if we start the work um and then it's no longer able to be F sorry this keeps cutting in and out um then the work isn't able to be done to
done limbo and wondering if we're going to be able to have another company step in and help us complete the work so after having discussion with uh Chrisman company and amongst ourselves as a team we decided not to move forward with the original bidder and rebid the work um so this is the presentation of the rebid of the work this is in a um a a company that we've worked with for a long time in the district um we have no concerns with their financial standing um and they've always completed really nice work with the district and are a good contractor with us if you have any
questions I'm happy to answer them questions or comments yes and I asked this before and it probably seem silly when I asked it but I'm going to now ask it on TV um under recommendations it says this Summit contractor is being the most responsive um and qualified bitter and that my question was um responsive how were they the only ones that called us
back and we chuckled and we chuckle um respons respon meaning sir how they responded respond the the requirements of the bid um so when we put in when we put out the uh requests for bids we ask a whole bunch of questions we put in a whole bunch of a whole buch of those bids when we talk about being most responsive what are you providing Staffing that you're able to provide the product you're able to provide are you to able to meet the standards we've put in there have you offered any alternate
um options potentially that the district might be interested in so when we talk about most responsive is that whole package that includes all of those pieces um get bids that are they don't meet the entire requirement of the bid or something they're like well we we can provide this product even though you asked for this product and so we consider all of that when we're going through things especially as a district we have standards that we try to standardize everything across the district so we don't have different products everywhere I can get into a lot
more detail I won't but when we talk about responsive responsiveness it involves a lot of different items I appreciate that I'm sure I gave the superintendent a nice hearty laugh right before the meeting um maybe somebody else thought that too I said oh man more people had have called us back than just them um thank you for that okay since we've had discussion now let's have motion to to accept this or not I moveed that the Board of Education accept the Kavanaugh HVAC electrical rebid which it was at my house
recommendation as presented second so there was three seconds okay it's been moved in second thank you very much uh is there any other discussion on this matter okay hearing on all those in favor say I hi hi PA same sign thank thank you been approved okay so we move on to the next item which is new business we have new business discuss discussion item report
from the secretary uh so um we have a spring Count Day on February 12th we also have no school on February 14th so happy Valentine's Day on February 17th we have president day so we also have no school uh February 19 at 6:00 p.m. at Eastern and Everett High Schools uh for the seniors we have the free application for federal
student 8 FAFSA um flamingos and fajitas night oh I don't need Federal Le but I going to go to the flamingos and fita night um for more information you can call the Lancing promise at 51777 50094 um and for our next board meetings we have February 20th we'll have a regular board meeting and an information study session on on March a regular
board meeting in March 20th we have a regular board meeting and an information study session you secretary you have any public comments okay okay then we have comments from the board do we have any comments from our board okay let's start on that yes I just have a a quick our ever on yesterday at their Signing Day so want to give a huge shout out to them what did they sign
to college College college athletes college basketball okay okay did you have a coming I do so I am super excited tomorrow the tomorrow the are going to be dancing at the game against the 76ers and I will be in the I will be in the building with him I'm so excited they invited me to ride a bus with him so I'm super excited congratulations ladies let's do this
nice I just want to say that I'm really proud of really proud of us for the welcoming resolution for our students and our families and our staff and um I'm really proud of the board because we really you know stand for what we're here to do our job is to protect and educate our children and and I really hope that the community feels that that's what we're we're here to do and here to do and and so thank
you Rusty heard oh you no okay I I wanted to um give a shout out to those Arts teachers from seon high school who were with me at the Sphinx convocation um the conference in Detroit I'm so sorry I was not able to be in our last board meeting um um as I been um but I I wanted to give a shout out she's probably being wonderful wonderful around the lanon school district school district's um musicians Melissa white
graduate of um ever high school Grammy Award winning violinist um who was on one of the panels there at the Sphinx convention and we were able to grab a photo with her I'll make sure I send that over to you all um Lancing uh students really do go on to be great people and um as a person who um graduated from the Lancing school district and has made my career as a musician um she is really the best Among Us among many others um that are doing
wonderful things around the world so Melissa wherever in the world you are thank you for taking a picture with us and just being awesome we're all proud of you thank you you have this okay very well thank you very much all of you if uh I'll have a motion to adjourn I moved at the Board of Education adjourn thank you meeting is ajour we don't need