e e e e e e e e e e e e e we'll call the meeting to order this is the city Commission meeting Monday April the 8th it is 5:30 p.m would you please rise for the invocation The Pledge Heavenly Father we ask that you watch over this group tonight that you help us make good decisions for the city of leeburg we do this in your name amen amen pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation God indivisible with liy and justice for all all right this evening we have uh a couple of proclamations the first is for the leeburg high school girls weightlifting team that are the state champions whereas the city of leeburg wishes to congratulate the lesburg high school lady lifters girls weightlifting team for their extraordinary performances throughout the historic 2023 2024 season and whereas during the 20 23 2024 season the LHS lady lifters team won the following District championship in traditional Regional championship in both traditional and Olympic and the fs FHSAA class 2A state championship in both Olympic and traditional becoming the first FHSAA girls weightlifting state champions in Lake County history and the first girls team to win a State title in any sport in lesburg high school history and whereas at the 2023 202 4 FHSAA State 2A state championship meet the following lifters meddled in their respective weight classes Justice Davis played six in traditional Jordan Simpson placed six in traditional and third in Olympic Kayla Nord placed fourth in Olympic and was state runnerup in traditional NAA Wells placed third in Olympic and was state champion in traditional Caitlyn Brady placed third in traditional and was state champion in Olympic emia Jones placed third in traditional and was state champion in Olympic and milisa LeBron esero was state runnerup in Olympic and state champion in traditional and whereas while the the sport of weightlifting is in many ways an individual effort team spirit and support are an essential part of each lifter success and the members of the 2023 2024 LHS lady lifters team are as follows Caitlyn Brady milisa LeBron escuero Ria Patel Kayla Nord Justice Davis Jordan Simpson Amia Jones NAA Wells Josan uh Pila Cameron Boer Haley Jones Danny McCormack Jasmine Benton Hannah stubs Jaa lockart Caitlyn lips yanar Lang Elena camps Lacy Whitman Asia Wiggins Katrina Morse Briley web Korea Lopez and Asia Montgomery head coach Josh Boer and assistant coach Taylor woods now therefore I James a bur the mayor of the city of Leesburg to hereby proclaim the Exemplar sportsmanship and outstanding athletic accomplishments of the 2023 2024 lesburg High School lady lifters girls weightlifting team urge all citizens of lesburg to applaud their remarkable achievements thank them for being exceptional ambassadors for our city and wish them continued success in the upcoming years go jackets [Music] there we go you guys hold this [Music] get okay got that one uh our second Proclamation is for Arbor Day whereas in 1872 Jay Sterling Morton proposed to the Nebraska Board of agriculture that a special day be set aside for planting trees and whereas this holiday called Arbor Day was first observed in the planting of more than a million trees in Nebraska and whereas Arbor Day is now observed throughout the nation and the world and whereas trees can reduce the erosion of our precious top soils by wind and water cut Heating and Cooling costs moderate the temperature clean the air produce Life Giving oxygen and provide habitat for wildlife and whereas trees are renewable resource giving us paper wood for our homes fuel for our fires and countless other wood products and whereas trees in our city increase property values enhance the economic Vitality of business areas and beautify our community and whereas trees wherever they are planted are source of joy and spiritual renewal now therefore I James a bur mayor of the city of leeburg do hereby Pro Proclaim Friday April the 26 2024 as Arbor Day in the city of leeburg and encourage all citizens to support efforts to protect our trees and Woodlands I further urge our residents to plant trees to Gladden the heart and promote the well-being of this and future Generations thank you do we have some we got some Works director okay you want to pull it first are you okay so uh we are oh excuse me thank you Andy we're going to pull item 5 B1 this evening we have some new information and uh we don't want to be talking about that until we get everything on the plate so uh at this point um we have a presentation uh from cafr Good evening Jim Williams Finance director so I have Joel KN with MSL uh CPA firm here to talk to you about and give you the report for our 2023 audit thanks thanks Jim morning mayor commissioner it's a pleasure to be here um uh we're here to uh present the highlights of the audit which was recently concluded for the fiscal year into September 30 2023 for the city and um we go to the uh first slide here and require Communications there is a letter included in the um agenda packet um that goes through the details but just want to highlight um a couple items on their Communications first our responsibilities as the Auditors were to audit the financial statements of the city um under generally accepted auditing standards as well as Government audit standards as required by Florida statute and then the uh we also look at Florida rules of the auditor general as well as the uniform guidance which governs the city's federal grants and so there's a lot of compliance that goes into this audit a lot of uh reviews of compliance as well as looking at internal controls over financial reporting and um Management's responsibility is to maintain effective internal controls um you know it's not we come in and check it but it's Management's responsibilities and make sure that those processes stay consistently followed through the year um we received representations at the conclusion of the audit that management gave us the information we requested uh Jim Williams as the finance director was responsible um and and assigned to oversee the audit and I'm pleased to report the audit schedule when as as planned um the the deadline for the uh City to submit its financial report to the government Finance Officers Association was March 31st so we're glad to be here presenting that that was um completed on time so we'll go to the um first slide here just want to point out our reports which you'll find in the document the uh opinion on the financial statements is found on page 14- 16 and that was unmodified which is a clean opinion that the statements are presented in accordance with generally accepted accounting principles and then in the back of the document you'll find reports on compliance and internal controls the uh report under government audit standards is on page 230 and uh there are no internal control findings or um weaknesses or deficiencies that we had to report so that was a clean report next slide uh there was one Federal grant that required um um us to look at it as a major program meaning that it we had to test it very specifically on internal controls over compliance as well as whether the city was in compliance with the requirements of the Grant and that was the coronavirus state and local fiscal recovery funds um that the city's still spending down and um also that was a clean report as well no compliance findings or internal control issues noted and then the last two reports relate to Florida um auditor general requirements independent accountants report on investment compliance and then the auditor's management letter which covers a variety of topics but those were also clean reports next slide just a few uh financial highlights to cover um the uh Citywide analysis this is looking at the city's financial statements from a full acal perspective so it includes the long-term liabilities of the city as well as the capital assets um um there's no significant uh concerns here the net investment and capital assets continued to grow for uh both governmental and business type as the city continues to put more money into the you know capital investment um the unrestricted which is really the discretionary net position it's negative for the governmental activities because of the long-term uh pension and other post-employment benefit obligations but um that's again looking at a very long-term perspective so not a concern from a A shortterm or or fun uh um annual operating uh perspective the business type activities contined to show good profit at 12.9 million in income and um an overall change in that position of 11.8 million on the general fund side um again positive results here you'll see the UN assigned fund balance 14.3 million uh that was 43% of total expenditures and transfers out so that's very healthy as a reserve and a positive net change in fund balance of 1.4 million next slide and then from a budget compliance perspective also um good results here as the um revenues came in 3.9 million over projection um and resulted in a positive net change in fund balance of 3 A5 million um compared to budget and uh those were my prepared remarks um I do want to express my appreciation to Jim and his team for you know the hard work they put in throughout the year it shows in the clean audit that was uh resulted and um also the fact that there were no adjusting entries we had to propose also shows that the um the city's recording its numbers correctly and and um you know points to good internal controls over financial reporting so um that's those are my remarks thank you very much any questions no thank you okay thank you at this point we'll have uh public comment uh this section is reserved for members of the public uh to bring up matters of concern or opportunities for praise issues brought up will not be discussed in detail at this meeting issues will either be referred to the proper staff or will be scheduled for consideration at a future city commission meeting comments are limited to to three minutes would you please give your name and your address thank you good evening Dr Erica Jasper 2110 John's Avenue lebur Florida um I just wanted to come before the city and just give kudos to the city of leeburg and keep like beautiful on this past Saturday we participated in our spring cleanup and I'm happy to report that we had 41 volunteers broken up at different Parks uh Barry Park Johnson Park Susan Park uh Susan Street and also downtown trails and we collected 5.14 tons of trash can you believe that and I also want to give kudos to Cliff Kelce Diane Clinton Sandra Wilson and also Mr Robert Alderman from the CRA carb height CRA so thank you job well done and we look forward to doing it again so thank you good afternoon uh I'm Teresa Connor 910 Georgia Avenue lebur Florida and I am am on the CRA commissioner and I actually was just coming to thank um Erica for um coordinating the cleanup for the area so thank you Erica and also I have a open kind of invitation to you guys for April 20th um the MLK dare to care cancer program is going to be at the Rogers Park and we start at 10:00 this year we doing a panel and we have some like a young adult 40 years old that was just diagnosed with stage four excuse me um colon cancer and no symptoms at all to he showed up and then we going to do a woman aspect for on uterine cancer as well and then we have one individual that has been cancer free with uh hogen lymphoma that's going to be on the panel for 30 years and also for all those that are concerned about um getting into a study for Alzheimer's I have a nurse coming in from um Orlando which I think is very helpful and we can try to get into this um study program at an early age so that we can see whether or not we kind of fit into that category and she can give us some helpful hints so thank you for you the public there a lot of tall people here um I just wanted to um oh okay Jerry Seward and I live at 5819 Green Brier Loop and um I appreciate so many of the positive things I've been here only eight years but I appreciate a lot of the positive things that have happened in leeburg but I also have a great concern about the traffic that has just gotten out of control here you can't go to a grocery store or anything without a high level of stress getting on the roads if you ever want to catch an a flight at the airport you can't get down to the turnpike um it's really there's been a lot of development and there's a lot of positive from it but I think we have to be careful about what we're doing and look at the infrastructure and make sure that we're keeping up and instead of doing the development and then fixing the infrastructure and creating even bigger problems maybe we can slow it down a little bit and um just worry about the quality of the people who are living here thank you any other public comment lay brother Steven Gerard sidlofsky visiting a snowbird all the way from Ohio beloved mayor Commissioners and citizens I am here to speak for the baby person peacefully developing in the pregnant mother's womb so that this precious little person will always be preserved protected and safe in your wonderful city of leeburg the baby is a person in the womb we ourselves started our journey of Life as a person in our own mother's womb with my MBA credentials from Xavier University in Cincinnati Ohio and my bswe engineering credentials from Purdue University in West Lafayette Indiana I will be researching and analyzing your demographics and conservative vote Tendencies for leeburg and various cities in Lake County and throughout Florida while I continue to be in Florida since I served honorably in the US Navy both as enlisted and commissioned officer I will defend the new constitutionality of personhood cities in leeburg and Florida and throughout the USA we all can do this because the US Supreme Court threw out the 1973 row decision in 2022 with a new dos decision leberg citizens please see me after this leberg city council meeting and I will provide you the proposed personhood resolution language that's now been submitted to your mayor and Commissioners please have your phone cameras ready to take pictures of the crucial information is my suggestion and guidance some refresher memory stuff I have enjoyed your past leeburg Christmas parades with a life and peace vehicle on display please know mayor and Commissioners that many Bible bookmarks were handed out during that Christmas parade in the past so some citizens already know me I look forward to continue to amplify the new personhood concept with your church leaders business owners and citizens I hope many will find time to call and email City Hall in support of the voting passage of the personhood resolution now placed before you finally I hope there will be a new leeburg National Day of Prayer scheduled by May for May 2nd the first Thursday of May before Mother's Day and I would welcome participating in that new possibility and I hope that all of you after reviewing the personhood resolution that you yourselves will guide your wonderful city manager to put it on your next agenda that way the personal resolution can be debated reviewed and possibly passed between Mother's Day and Father's Day thank you God bless you all any other public comment all right we'll move on to the consent agenda routine items are placed on the consent agenda to expedite the meeting if the commissioner staff wish to discuss any item the procedure is as follows number one pull the item or items from the consent agenda two vote on remaining items with one roll call vote and three discuss each pulled item and vote by roll call are there any items anyone would like to pull nothing tonight motion to approve motion to approve all all items second roll call commissioner canel yes commissioner reeman yes commissioner Barry yes mayor bur yes stuff all right at this point uh we'll move on to item six public hearings and non-routine items uh would someone please introduce uh under the second reading of ordinances 6 A1 I'll introduce 6 A1 to be read by title only an ordinance of the city of leeburg Florida adding a PD plan development overlay with the waiver from section 25- 282 parentheses a parentheses 1 PDO 5 acre minimum to the existing R3 high density residential zoning on approximately 0.22 plus minus acres to allow for an office retail and classroom use for a property generally located south of East Main Street and West of Mike Street lying in section 25 Township 19 South Range 24 East Lake County Florida and providing an effective date thank you mayor Dan Miller Planning and Zoning this is a request from the Community Development Corporation of leeburg for a plan development overlay to allow office re retail and classroom uses the property is located generally located on the west side of Mike Street and south of East Maine as you can see here on the aerial map it's about 0. 22 Acres the lot goes all the way through from Mike Street to child's which makes it a double Frontage lot uh the property is zoned R3 high density residential R3 high density residential the proposed uses are office retail and classrooms um no negative impacts are anticipated by staff on this very similar to the same PDO he did down the street um this is also historic fact uh the office of Mr James Duran who was one of if not the first African-American attorney in Lake County um Miss Tiffany portier with the CDC is here to answer any other questions that you may have any questions for Dan any questions for Tiff from the CDC um I have a question I thought this was in the first reading the Medicare building a Medicare business or something that was coming on board could you repeat that please commissioner for the first reading the question was asked wasn't this for a business of Medicare that's coming I think there yes it allows um I I don't remember if it was Medicare or whether was some kind of use Office type use from a zoning standpoint it's just office okay so the classrooms what is the classroom and the industrial the classroom could be for um any of the class the CDC wants to share with different people financial management or anything like that running a business anything that they may do um it's not a very large building so you wouldn't be able to get a real large group of people in there because a little not clear on that okay okay any other questions okay no questions for Tiffany do we have any public comment on this a public comment roll call don't have oh it's a second reading seconding sorry we didn't have a motion yeah we' got to have a motion move for approval yes second second thank you roll call commissioner reesman yes commissioner Barry no commissioner canel um yes mayor bur yes all right someone would please introduce uh 682 I'll introduce 682 to be read by title only an ordinance of the city of leeburg Florida amending the city code of ordinances by amending Article 4 chapter 9 elections providing for five single member commissioner districts providing for severability providing for conflicts and providing an effective date for approval second discussion anybody got questions you got something El yeah this is just essentially when we uh changed to The five district seats for City commission and we had the referendum when we placed the modifications in the charter but there were references to the commission seats in different places in the city code so this uh ordinance transfers the referendum which is already in a charter into the pertinent sections in city code so this is a housekeeping item legal legal right yes sir that's exactly right Mr Miner said it perfectly any other questions roll call commissioner Barry yes commission conel yes commissioner reesman yes mayor bur yes move on to 6B uh first reading of ordinances would someone please introduce items uh one two and three I'll introduce 6b1 two and three to be right by title only 6b1 an ordinance of the city of lebur Florida annexing certain real property consisting of approximately 47.68 plus minus Acres being generally located east of US Highway 27 and north of Windmill Road lying in section 25 Township 20 South Range 24 East Lake County Florida provided that said property so Annex shall be liable for its proportionate share of the existing and future indebtedness of said City provided that such Annex property shall be subject to all laws and ordinances of said city as if all such territory had been a part of the city of lebur at the time of Passage and and approval of said laws and ordinances providing that such annexed territory shall be placed in City commission District 3 and providing an effective date 6b2 an ordinance amending the future land use map of the comprehensive plan of the city of lesburg changing the future land use map designation of certain property containing 47.68 plus minus Acres from Lake County Rural transition to City estate residential for property joury located in east of US Highway 27 and north of Windmill Road lying in section 25 Township 20 South Range 24 East Lake County Florida and providing an effective date 6 B3 an ordinance of the city of leeburg Florida changing the zoning on approximately 14740 plus minus Acres from City of lesburg PUD to City leeburg PUD planned unit development to allow for a single family residential development for property Journey located east of US Highway 27 and north of Windmill Road lying in sections 25 36 and 30 Township 20 South ranges 24 and 25 East Lake County Florida and providing an effective date thank you Dan if you'd give us a little overview please thank you Mr Mayor uh this subject property is generally located east of us27 and north of Windmill Road um as you can see here on the aerial map currently there's a PUD zoning on the Eastern and Southern portion of this property which encompasses about 100 acres or 99 uh and change uh the goal of this proposal is to add 47 plus or minus acres and Anna if you would put up the other slide please basically what and then we go to the next one yes ma'am okay so as you can see there are the properties here on the East and here on the south those are currently under PUD zoning in the city of leeburg that was done in 2022 believe is ordinance 2246 the property that's under the annexation and comp plan application is this 47 Acres right here as you can see the gray here the city limits of leeburg the white being Lake County so it essentially is takes the effort of filling in a bit of an enclave here for us um the request is to change a future land use designation from Lake County Rural the city of leeburg a state residential which would match the adjacent joining properties and by simply extending this adding this property it goes from the 99 acres to 147 plus or minus um what we've done under the permitted uses in this PUD is leave everything to detach single family residential there are three lot sizes 50 60 and70s and a real good mix of those lot sizes the 50s are about 37% the 60s are 33% and the 70s are about 29% a total of 42 units under the previous with the two properties to the South and the East it was 271 so it's essentially just adding um some lots to the development density Remains the Same at 2.7 units per acre as it was previously um on all of the Lots there are architectural standards require required a minimum house size of 1,800 Square ft two car garages 25t front setbacks there are gutter requirements on all Lots with less than 15 ft in between the structures we're requiring dark sky lighting um did I say two trees in each yard the 35% open space there access points along there's an access point along Highway 27 and there are stub out accesses to the north and to the east um to allow for interconnectivity there's also a roundabout on the property which will be on just on the other side of where the r the railroad the old excuse me old Power Line easement runs through right about in here there would be 1.85 Acres or about 80,000 Square fet reserved for recreational activities including a swimming pool dog park trail system children's playground all the other requirements are the standard PUD requirements um including the protections for Wetlands um restrictions on the types of grass ask for less water usage and requirements with working with fdot and Lake County for any and all necessary Transportation improvements with that Mr M Mr Mayor if there's any other questions sure any questions for Dan I don't have any questions but I got some comments on the project but I don't know if this is an appropriate time to address them or wait a second reading uh no we're going to we can talk a little bit about it tonight that's we're going to have some public comments somebody has has asked so uh with the p is the petitioner here Dan or Lon any comments you know you're given an opportunity to speak if you want but you luk Classen appion engineering 2221 New Road um just here to answer any questions I agree with everything Dan said and I appreciate all Dan and Candy's hard work with the project um my client py homes they originally were going to move forward with the project but as you're well aware there were some waste B capacity concerns and some delays and so during the delays with waste water capacity they were able to pick up this additional property and so they just want to take the exact same PUD they had just add on 47 Acres did anybody have questions for the petitioner no no I don't thank you uh public comment on this thank you uh my name is Mario nap I live at 27548 Stony Brook Drive in leeburg about a mile and a half south of or north of where this development is going to go I'm opposed to this development due to the increase in traffic and uh that will bring to an already congested network of roads this is a real safety hazard um the health and safety of the residents of leeburg in this area hang in the balance with every new development that you guys approved for 2024 Florida is already ranked second bested only by Texas as the state with the most car related fatalities last year it was number one and there was a f fatality just north of this about a mile or so north of this uh of Windmill Road earlier this year where a motorist um ran over a cyclist so uh the roads are already pretty congested and we don't need another what is it 4 270 going to 400 homes we already have 33,000 homes on the books and that's going to go up next month when you guys approve a secret promise and um I was invited to actually that's incorrect okay just on that one secret promise was a PUD or actually a drri it was approved back in the early 2000s for 6,800 units so the action the commission is taking next month is obst changing secret promise to The Villages so it's still included and actually the numers 30,000 not 33 but it's close but secret promise action next month does not change the unit number well the original secret promise had commercial development in it a lot of commercial development The Village's commercial it was going to have very little commercial development and probably about 8,000 homes so it's going to be an additional maybe, 1500 homes over what was in the original secret promise so uh it is going to go up that's that's my piece Mr Mayor that's fine so um so I was invited to attend the safety Workshop by FL do on the 26th of February and one of my recommendations was to put a moratorium on on New U developments uh uh rezonings and annexations until uh we get some infrastructure in place and the the results of that these um meetings will be announced in I think the middle of May so um whether or not the philosophy gets adopted is up to you guys because you have the power to put a moratorium in place or just put a hold on rezonings and annexations so that um you don't put the risk of the existing residents of the city you don't put the lives at risk of the existing residents of the city lebur thank you for your time I'm running out any other public comment all right we had uh commission comment on I do have several I did touch on them couple meetings ago I do think we have to slow down this growth I mean I think it's it's got out of control um as I spoke about in the past difference between smart growth and out of control growth I mean when you're looking at 30,000 available lots already in the city how much more do we need to Annex in I mean if you take a look at I mean several factors I mean the latest concurrency report from the school board is our high school's at 90% our elementary schools are at 80 and that's not even remotely counting to 30,000 Lots that's already been approved in the city I mean how much more can we really add our infrastructure transportation is terrible I mean we we couldn't even remotely support the lots that are already in the city now that have been approved for development could even remotely support that that that type of traffic I mean if you're in South leeburg and you're trying to get to the city from South lesburg it's one way I mean you got you got one choice it's a two-lane road it's it's horrible and all we do is continue to add more and more Lots uh I think we really need to take a step back and put a pause on this the um it our our own our own infrastructure I mean it seems like every other year we're having to add sewer capacity for millions and millions of dollars or we're having to apply for to increase our our consumption use permit for the more water I mean how much more can we can really add I mean I think we've got plenty to work with at 30,000 um it's just I just think we really need to re rethink this growth issue some and like I said I you know I know we're not voting on it tonight I just want to throw it out there for food for thought any other comments okay this uh this issue will come back to us Dan did you have a actually it will be June 10th I misspoke Andy it's June 10th June 10th yes sir we'll have a second reading on this on June 10th okay so we'll move on to non- routine items which we have none informational reports uh we have none City attorney items nothing this evening Mr Mayor thank you city manager items I had the that one agend eyes item which I'll speak to in a minute uh which was commissioner reesman's request to give you a bike fest update before I jump into that though just wanted to revisit with everybody so everybody has the same information on why we pulled that one item 511 5 B1 uh which was actually a piggyback contract through fmpa for Consulting uh with Quantum so in in this situation um believe it or not the GE contract uh that uh when we went to Smart grid those years ago the GE contract is is set to expire December 31st 2026 so not quite two years um it will be expired uh in essence just a a very high level review um GE has quasi put us on notice that they probably don't seek to renew that contract with us and if we exited early they would probably be happy with that I think the long story short there why does GE not want service The Meters anymore is essentially uh measuring electric consumption is not a business Endeavor that they wish to go into uh in the future uh were one of their last remaining Municipal electric utility customers um and that was a deal as you all know was put together quite some time ago actually probably before all of us were in our current positions in any case we're we're charged with uh the review of that situation one of the paths that uh uh our Brad chase our electric director wanted to go down was to get some Consulting help to start reviewing and start preparing for a large RFP uh that would seek Market uh to to seek a Marketplace request for proposals on how to replace the GE contract and as we slowly moved into that we have a a team put together which is made up of Brad um obviously our electric director Tino Anthony Our IT director and Jim Williams our Finance director and myself to review and and go through this um obviously um the three Jim Tino and and Brad are doing the heavy lifting and I'm there as a sounding board to review what's going on but in short we think there may be some other options uh through a subc consultant of GE to help us replace these meters in the future so we're optimistic that that's going to be a reasonable approach one that hopefully provides uh hopefully just the uh an overlap a seamless transition from GE to the next company and we'll be working on that the next couple months so before we move down the road of a fuller uh Consulting expenses um we we put that request on hold and the truth of the matter is I pulled that last month and I failed to pull it this month so that one slipped by me in ag genda review but have ever confidence that we're headed down the right path um barring in questions on that um let me move moving to bike fest um I submitted in your package kind of where we're headed um I think a lot of things are are um moving forward in a positive direction if you recall I think back in October we made an allocation from cash for half a million dollars to set aside from bike fest and our purpose was a half a million out and hopefully a half a million in or maybe a little more you know plus or minus which we won't know until after bike fest so in short that we provided you an expense report in there um our expenses on bike fest to date are $337,450 of the 500,000 and our Revenue in is 273,000 uh so we've spent not the full amount and we've recovered about half of the amount in Revenue so we're hanging in there um most of those other numbers like that the biggest Revenue item is the vendor novelty so we get a cut on those sales that we're very hopeful that that fills the rest of the bucket to where we break e even and then we also have a spreadsheet in there on the alcohol sales the alcohol sales I think was showing you're spinning to it it shows um it really shows a marginal profit of only about 6,000 bucks um but let me explain that I think we did a good approach on our cost for alcohol our expenses with the chamber deal but the big issue that we are having is insurance for alcohol uh we are working with Brown and Brown and we are working with lash underwar um and on that note I I feel confident that we will have insurance by the time bike fest comes what I'm not comfortable about today is how much that insurance will cost we've got insurance where we have very good liability coverages and good protection but that that exposure that that expense for that insurance for the weekend is about 80 grand then we've gotten really super great quotes of about 20 grand for insurance but those coverage protections are horrible so it's not something we want to recommend um we continue to work through this to try to get the best insurance we're trying to get the best coverage with the least expenditure that we have um and really will be up against probably up to about a week to the event before we really need to make an internal call on go expensive or did we find something good so what I hope I have provided you today is go expensive to show you a worst case scenario on where we're at as far as our expenses um and that shows about a break even on on alcohol sales and then if the Novelties come up we're looking at hopefully hopefully worst case scenario a break even um also let me throw out there and I and I put the amount on the uh not the a bottom line on that alcohol estimation spreadsheet that's in your package um we received $100,000 from the partnership I think back in the fall they said we would get another uh check when they formally closed out their books we did they gave us another $150,000 and that those monies represent it's totals now about $250 not about it $250,000 um Brandy I have asked Brandy McDaniels our budget director to put that into a reserved pocket that's for events so you know if we're over under that's where that money will come from versus having to lose it from General funds so we've got some so we've got 200,000 $250,000 a cushion that number is important too because that was the number that bike fest and or bike fest the partnership folks when they came asking us to when they that was part of their consideration of of closing down shop there was you know that's all they have Returns on bike fest hadn't been as great so it was really that loss minus that 250 cash over probably the next three years is what they were estimating hence we can't do this anymore now we we have the event so financially that's where we're at our biggest the biggest struggle right now is uh where we're going to go with insurance um I I I think I gave you a good summary there the only thing I would add to that summary is that if we go with that more conventional more expensive insurance we will actually be able to pull the trigger and get that done probably in a couple of days because it will get underwritten very quickly and and so worst case scenario is is we'll have insurance by bik Fest but it could be around 80 to to 100 grand um the last document that was in there is kind of the show um the uh bands that we've brought in the schedule for the events um I think Maggie and Travis have done a a good job getting this organized working with all the vendors uh Sandy over at the chamber continues to work too to get the alcohol stuff and those sales things set up so um we move rapidly towards uh bike fest here in a couple of weeks and um I think it it should go well um and it basically comes down to those last few vendor things and the insurance so uh with the insurance I mean we have to make a call on that at the next meeting I would no you well technically you don't um you've given me authority to spend up to 100 grand now um so as long as that insurance doesn't go over 100 Grand which I feel pretty confident it won't because I know I know the the the latest quote that we got on that was 80 for good coverage um and um Jim's team constantly works with u Brown and Brown and lwar so feel pretty confident that we'll probably get insurance for within my spending Authority um if it goes over that if it if it you you elevated it specifically for this event and only this event so if insurance goes over that number yeah I'll be back to you and special meeting or the 22nd or something um but I I don't anticipate that that will be the case I would just ask um since we'll have numbers for us this year next year we do get the numbers for the RFP for the third party to do it so we can look at all the options okay duly noted and my anticipation uh for next year too is to have this laid out in the budget process so we'll when we get into the budget workshops we'll have a bike fest section and and what I'd like to do is is we'll know before you guys start dealing with the budget in July what the numbers were and profit loss and what we do and then I would really my goal is is I'm assuming the positive is that everybody's going to love bike fest they're going to want us to keep doing bike fest so then I would like to have a bike fest section in the budget and then that will give give us opportunity commissioner to talk about your issue thank you roll call commissioner Barry um nothing for tonight commissioner kill no ma'am commissioner rean couple things um just want to say that the lebur Chamber of Commerce put on a very successful fish fry the other night it was a great event it's a staple in our community um also I have had quite a few people reach out to some issues and concerns and I directed them to the City website it to fill out the citizen request and I've gotten a lot of thanks to from our public works department to the police that staff is already addressing those issues so thank you um look forward to seeing everyone out at bike fest and a huge thank you to the lebg special events department and all the other City departments that help make this event a very successful one thank you mayor B uh yeah just one thing we had some concerned citizens last time uh concerned about what's going on on Pine Street and uh I think we've got some some things happening in the next uh three weeks where you're actually going to see more activity uh some sidewalks being reported and the electricity is going to be run underground instead of overhead so so those things are moving forward it's it's getting better so you know just bear with us please uh it's going to be beautiful when it's done and other than that I have nothing second done