We'll call the city commission uh meeting to order. This is the utility workshop for Monday, August 11th. If you would stand for the invocation and pledge. Jay Father, we come to you tonight. We ask for wisdom to make the best decisions for the city of Leburg in your precious name. Amen. Amen.
I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right, we're moving along to presentations for the water and
wastewater utility fee increase presentation. Would that be you, Mr. Cliff? Yes, sir. Thank you, Mr. Kelsey. Yeah, good evening, Mr. Mayor. For the record, Cliff Kelsey, public works director. Um, so last Monday we had a presentation given to us by Mr. Shaun Oazio from Ref Palace, who is one of our
contractors that did a impact fee study for us. So, I'm just going to do a real quick review of the impact fee presentation that he gave and then the meat and potatoes will be um public discussion and commission discussion of
the opportunities moving forward. And I don't mean to slow I interrupt Cliff but uh I interrupt Cliff with a purpose. So part of the the last meeting was um the report on the impact fee study for water and sewer fees that we had started. Uh the commission directed
that we start moving forward. If you recall we gave you two options. Uh one was a little bit of a delay option, one was a move forward option. Um, so, uh, the the process as Grant advised and we looked into, um, we we we thought there
might be a couple of hiccups in there based on some of the new legislation, but you all directed to move forward. So, just to review that process to to hit to to start off. So, it was two workshops. So, this is workshop one. Workshop two will be five o'clock on the
25th. Um, and we'll basically review some of the same stuff we did before. Once we do workshop workshop, then we move into the adoption ordinance. Uh so we'll start the adoption ordinance based on your direction and the results of the workshop. Not assuming that you're going
that direction. Uh but then that would set us up to have uh the formal uh ordinance in September and probably a January one kickoff. But um I'm sure Cliff will tell us about all that and Yes, sir. workshop number one. Yep. And you stole my thunder. I was
going to review that, but thank you for uh taking that for me. Okay, so um Mr. Okazio came and he delivered the presentation. Um tonight, what we're going to do is we're just going to go over a little bit of it. um discuss what an impact fee is,
the the methodology of the calculations, the summary of the findings and then the extraordinary circumstances which we feel we are are um justified in using for a course of action and the next steps and then after that we'll do
public discussion and commission discussion. So this basically just tells us what impact fees are. we've already been over this and what they do for us um allow us for our capital improvement plans and provide our level of service.
And then he went into the legal considerations of what's driving impact fees. And the key thing to look at on here, as the city manager mentioned, new changes are coming in January of 2026,
which is why we decided to get ahead of this and not behind it before potential changes could alter our course of action. So again, um, more legal considerations, takeaways here.
Anything we do to update the the current fees must be adopted within 12 months of the impact fee study. So, our impact fee study closed as of last Monday. And then also another key takeaway, 90-day grace period before imposing a new or
increased fee. So, as the schedule the city manager briefed prior to this presentation, he included that after the ordinances, then the 90day grace period implementation around January. Okay.
More legal considerations and the key of this is just the incremental increasing of it based on the amount in the circumstances. Again highlighted is the extraordinary circumstances that we are qualified for
and the two types of extraordinary circumstances that will govern what we decide to do and impact fee criteria. This is just a simple slide giving more definitions of reasonable level of service is is is
what drives what impact fees we use to meet the needs of the community. And then he went over the fee calcul fee calculation methodology. Um we gave him all our data. We gave him our the current assets. We gave him our
capital improvement plans. We gave him all the developments that are in the works. And from all that we looked at our level of service of 300 GPD for water and 250 GPD for wastewater on our ERU basis. And he punched the numbers
and basically this was um these were the results that he got. And more more fee calculation methodology. Basically, these are the highlights of what the the slide pre previously had. Basically, what I said talking about our
capital improvements plan and our existing infrastructure. These are capital improvement plans of what we have on the projects to build in the next five years. And then this is current infrastructure that we already have.
So bottom line looking at it um you see our existing fees up there for water and sewer based on our level of service and it breaks it down cost per gallon of capacity. Basically you you you take the 300 gallons per day of the water based
on 1175 which is our current and that'll give you a $3.91 per gallon of capacity is what our impact fee will buy us. And then with the proposed fees based on the calculations and the information we gave him, now we're looking at increasing
water by 67% wastewater very close to the same and our cost per gallon of capacity will go up um the same amount of percentage. So one interesting thing to notice is the the 50% cap on the
right. So when we increase by 50% we we'd be going up an additional 1,76250 in water and then up to 4,167 for the wastewater.
That will give us our 50% increase. So with these increases, you can see the red line all the way to the right with the 3,953. That's where we currently stand and very very low. You can see there's only three other organizations that are lower than
us. And then the increase is the red line in the middle, middle towards the left, $6,66. That would be the recommended increase. And it still puts us at a very
competitive um schedule for impact fees compared to our our um local neighbors. This is a slide I put together just to kind of um show within the past two to three years. These are the organizations that have
done impact fee studies and have increased their impact fees. So over the last two and a half years you had 16 organizations that are our peer group and they have done um a similar methodology as we're doing and this year
alone three of them have done this and gone this route and increased their impact fees. So the implementation considerations um again goes with our erus and the the
limit of the 50% and the implementation options. We can either do the increase of 50% and phase it in evenly over four years after the 50% is already in or we can do what we're recommending is p pursue a full one-time increase through
the extraordinary circumstances provision and just one and done. [Applause] And this is the justification of why we feel extraordinary circumstances uh
relate to us. it the population growth. We're up almost 10,000 uh residents in the past five years. So on average 6.5% per year. All the entitlements that are on the books uh
looking at close to 40,000 since 2020. The 39823 and 14185 coming from the villages. And then also uh thing to note is just the consumer price index and the material
cost of construction has gone up 40% plus since 2019. So the cost to build things, the cost to maintain things, the cost to operate things have all gone up all justifying the extraordinary
circumstances that we are we are justified. So the next step uh after tonight this will conclude the the first workshop that we are obligated to do and then the next commission meeting on the 25th
we'll do the the second workshop allow public um input on this and the whole time we're going to make sure we're complying with the impact fee act requirements and then adopt and propose the the the the ordinance and read the
two ordinances and the 90day day grace period to implementation. So with that, I'll open the floor to public comment. Any questions for Mr. Kelsey from the commission? Any questions from the public?
Any last minute comments from the city manager? Yes. You can come up. Public comment. Yes. If you would just state your name and address for the record and you have Thank you. Uh uh good evening commissioners. Uh Tony URL with the Hanover Land Company. Uh I first I'd
like to uh thank you for the opportunity to speak. Um our uh on behalf of Hanover Land Company and Trinity Family Builders. We appreciate all the effort that went into uh this impact fee study. We fully support the efforts of the commission. Uh we understand the rising
costs and having growth pay for growth. I mean extremely important. again the wisdom that has gone into this and the studies uh we truly appreciate it. Uh we are excited to continue to to uh develop and build in in the city. Uh we thank
you for the staff working so hard to do this. It was an excellent study that and I did have an opportunity to read through it uh and have been involved with with for many years. So again congratulations but we fully support the impact fee increases uh and the
justification for it. Thank you very much. Any other public comments with that? Any last minute city manager comments? No, sir. So, we'll have a second reading of this uh second workshop on the 25th. So, if
there are no further things, we'll have a motion to adjourn. So, moved. Second. This meeting is adjourned and our second meeting will start at 5:30. You guys ready? Yes, he did. We're going to go ahead and call the Monday, August 11th meeting to order.
We've already had our invocation and pledge in the prior meeting. We have no proclamations. under presentations. We're going to move to uh 3A downtown parking lot presented by our city manager and Blake Jury. Okay. So, what I'll just uh introduce Blake Drury. As you guys know, we uh
brought Drake on a little bit ago. Um so, Drake Drake Blake is about ready to unveil um the initial concept. So, really, I I'll cut to the chase and then turn it over. But essentially, tonight's presentation is kind of show you kind of
that where the concepts at. Um, and then based on your feedback tonight, if everything is good, I think we got a couple things we need to square up, which Blake will talk about, uh, finish up a couple design parameters and go out to bid. So, yeah. So, thank you for having me
here. I'm Blake Drury, uh, GI consultants. I have Amy Shields, uh, our civil engineer here, and we're going to kind of tag team this and, um, go through the the concept. So, as as city manager said, this is the fifth street
parking lot. So, this is the uh art center building together with the fifth street right ofway um which you can see on the screen there. We have been discussing with lifstream. Uh they own the parcel that's at the northwest
corner of this uh site. Been discussing with them incorporating that into the um into the parking lot. And uh I think there's probably still some some details to work out with them on um on arrangements of parking, but they've
been uh amendable to this point. Their their parking is pretty efficient inefficient as you can see there with the with the angle. They've got um 36 spaces in their lot. Uh today we'll talk about what they can go to. and then continuing down uh Sixth Street between
fifth and sixth down by the water plant uh all the way to the um to the trail. And so that area that's outlined in the red box is the um the site. It's couple notable things. One is um that there are
trucks uh semi-truckss that serve the water plant uh with uh materials that we need to still be able to get in and out of there. So, we've uh worked with with the folks at the plant to try to figure out how that works. And and you'll see
in the plan that we've we've still allowed that to to happen. um the Chicago Fire Pizza uh corner that you see up at the top right that's out. Uh they still get access from um from the lot to into their uh parking. So
we've got to take that into consideration as um as we work through this. Uh and then one of the things that uh slowed us down just a bit is uh you'll see the blue dashed line there. And I don't know if if I can point on
here or not, but you see this blue dash line. That's a that's a water man coming out of the water plant that um is as we got the surveys done. Uh there's a lot of institutional knowledge about the fact that it's there and we think it's
not that deep. And so you can see the site if if you know that area, the site's kind of running up there where the old building used to be. So, we had to do had to get some uh subsurface uh investigation done to figure out exactly how deep that pipe is. It's only a
couple of feet to be able to then figure out uh how we work through it without um without having to to move it or or disturb it at all. So, that's kind of the the setting that we've been working with. And the idea with this is
obviously to get as many parking spaces as we can in the most efficient uh layout to kind of serve the deficit that uh probably a year or more ago we were here in front of you talking about with the with the parking study. So the um
layout of the plan is uh fairly straightforward. um we get uh in this in this configuration uh 201 parking spaces. So previously we had uh 108. So what's interesting is because it's more
efficient on the liveream site itself, we can go from 36 to 47. Um and then on the city parking lot site incorporating uh the right ofway of of Fifth Street,
we go from 72 to 113 and then by formalizing that uh grass lot down u between 6th and the water plant, we can get another 41. So, you get a pretty significant number of of spaces for
downtown for all sorts of of events and and other kind of daily uses. Um, you'll note that um and I'm going to I'm sorry, I'm going to point over here. Um, this is access uh for
the 18-wheelers to come in and kind of back into the water plant, which is actually the same move that they do uh today. So, we've we've accommodated that. Um, we've shifted the access um from Fifth Street just a little bit to
the east uh to better align with um with that move and to get uh a full u couple trays of parking uh in here. We've left as much as we can in place so that we're minimizing the um the
construction cost as as much as possible. Um when we do this, we'll need uh handicap spaces. So, those are up here uh on Magnolia. left this drive aisle uh to serve the lot uh together with being able to leave Chicago Fire uh
space into their um into their spaces as well as access to to loading and things that they do back here. And then uh we'll we'll bring it up to code with landscape uh with trees in the islands. We've worked around uh this tree that
you'll recognize on on Sixth Street. Um, and so I don't know if this is worth showing. There's a couple of things to note. I talked about the water the water man that um we're not going to have any parking over the top of it uh
for um for reasons of of kind of safety. If something happened to that main um you know, it's a it's a big deal. So, no parking over it, just uh um just a drive aisle. Uh there are we're going to need
some storm water retention. So we've got um we've got excfiltration uh in two locations. Um and so in doing that that um that will uh happen under the parking lot. Uh Amy can talk uh a bit more about
that, but you can see the kind of uh comparison between what's existing out there and um and what's there today. So last slide just um in terms of timeline. I'm going to let Amy uh talk about this because she is uh dealing
with the with getting the construction documents and um the permits uh worked through. Um so as the timeline outlines, we've got our plans pretty well squared away and we're working on compiling all the
permit documents. So that's application forms, um the agreement that Blake mentioned, and any other affidavit, that kind of thing. So those will be ready in about the next week or two. And that'll go in and start our permitting process. So once we get into that, it's about a
30 to 40 day turnaround time and we'll get our first set of comments. So once we address that first set of comments, we'll be in good shape to do a bid set. So, um you can see there's about a October, November time frame to start
bidding. And then once we get the bids going, um it'll align well with permits being issued where you could look to start construction probably the early part of next year. Any questions on the schedule? Do you think it'd be done prior to
Bikefest, which is the end of April? That's in April. That would be tight for the construction. Yeah. Just curious. Any other questions? When do you anticipate it being done?
Complete it. Yeah. If we can get started in January, it would be definitely by the end of next summer. Does the commission overall like the concept? Yeah, I think it's great. Um, I thought we were going to stop at that water line. So, I'm thrilled that you were
able to go across that and pick up more more space. Um, glad to hear Liveream's working with us. Um, so no, I think it's a great concept. Yeah, I've been pushing for this for about five years, so probably the most excited commissioner up here.
You will you roll back to the to the concept? Yeah. Yeah. The only Blake doesn't know this yet. Oh, I love that. Um just a so kind of moving forward, you
know, obviously Bikefest may or may not be an issue. So, we kind of need to take that a little bit by ear as far as scheduling, you know. So, if we if if we if we see, you know, depending on where they're at in permits, if permits start getting pushed back and and we can't get
this out to bid, then we might we might be ready to start construction or go to bid April or February or sometime after the new year. If it's delayed, that could really create a bikefest concept. So, then that may make us delay started construction. Um, but I we so I don't
want to commit one way or another until we really know where we're at. So, Bikefest would be on the bubble. If we can get substantial completion or a good amount of completion and where we're at doesn't interfere with Bikefest, you know, then we would go ahead and start construction early according to their timeline because that could give them a
solid, you know, 90 days to work on something. Um, the other concept got to unders can't miss it. I know Blake said it. I don't know if everybody heard it, so let me bring it up again. We are still working with liveream a little bit on on an agreement to make these
improvements. Remember this section of the project that's liveream property. So our concept with with liveream has been the city will make these make these improvements on their property. They permit us to use it for special events and these type of stuff so we can
maximize that. We had some initial um concepts and discussions with liveream. Blake's carried that on. So, you know, we're putting together those agreements. So, those need to be formalized as well. The other thing is um for potentially maybe more parking, and I think this is
something we ease into. I wouldn't I don't want to start this because it could delay everything, but on this in this area, there's also some additional area for more potential parking. Um so, that would be something we need to go
back to Blake and and his team once all this is done. um because there may be some scenarios where we can tie all these parcels together. This this becomes a little bit more cumbersome because you have private ownership in this top corner. Then you have the city
owns this parcel and then liveream owns this parcel. But potentially we might want to look at tying all these together as well, which can provide additional parking, too. But I but I think if if we focus over here and try to do it all at once, we're going to slow down this. So
those those three things to come, you know, how the how the how the permitting process goes and how that potentially affects the start firming up with with live stream and then once we get all that, we'll turn our attention to see what we can do on that.
So what we need from you all tonight is yeah, we like the concept, understand some of the things we still need to do, but we're kind of at a phase to where Blake and his team can start going towards permitting, wrap up some of the things to where we can get this out to bid and then like with every project,
this really would stop next to you again uh when hopefully you approve the construction agreements and we'll have updates periodically, but the next hopefully if everything moves as planned. The next big one will be we'll let it forbid if you guys are happy tonight when we're ready and then a
construction agreement comes back before you before the spade goes in the ground. And my only comment is um I would not want to slow this project down. I would think we could shuffle around and find place, you know, places to put people for bike fest. Um I believe this may be
a fair statement. Bike bike fest was a little smaller last year. So I mean I just I just hate to see this project get slowed down is my point. I like the concept. I don't know if we could investigate maybe a uh with that big water tank right there and maybe putting a mural that some sort of mural on that water tank if the commission
would be open to that have staff investigate that as well. So, all right, any other questions? Thank you. It is great site plan. Thank you. We'll move on to uh 3B, which is the gas facility update. Would that be you or
actually Corey? Um our architect Corey, come on up. Um, and Anna, if you could flip over to the the the gas concept design. There was a new one that we just that went out this afternoon. Yeah. Um,
it's on the agenda packet like this. The gas is it not in the packet that you have? It's on mine. I've seen it. pull that up after we add.
So, hey, Mike Andrews, if you're around, we need your help. So, I'll I'll stall here for a second. Um, or do you want to just move to mic festival? Mike Fest. Here he comes. Here he comes. Here comes the mic. I'd like to keep these together because they're kind of
simultane. We need you to find the gas HQ presentation. Anna can't find it. Okay. Um, I'd like to keep these two together because they work obviously they work together because part of the concept is getting events moved into the
old gas HQ and then moving arts over to Tropic. So, the the projects kind of are working together in that we got to have that area working. So, potentially they're they're actually time the scenarios are
actually coming along quite well. Um, so believe it or not, I'm on a loss for words. That's that's where we're at. So, um, what so our architect was going to make the presentation for you tonight to review some of the concepts. So, what
what Corey will be showing you are are some of the ideas that we have and the needs that we have out um on Griffin Road. So that the concepts become of facilities that we need to relocate gas to increase the size and footprint of their headquarters with storage kind of
moving gas out of downtown as we've talked about. Uh the city clerk has needs for better storage. Uh and that would be dry wet res storage for state statutory retention policies. So she needs a a conditioned facility. her
facilities at the gas department now are inadequate for record storage, but they're not inadequate for equipment and storage that events would need. So again, remember events moves out of the old partnership building into the gas HQ downtown and then arts moves over to the
Tropic. Um, and so the the equipment and the stuff uh that's in the existing partnership building kind of moves into the old gas facility and then gas relocates over to um Columbus.
So the scenarios are moving along so that everything is everything is tied together so that you know if we do this right potentially we can have the bid for the gas HQ out and we can have the bid for the parking lot out kind of
running scenarios. So with that, Corey's going to hit you the concept of his needs and how that got translated into the old Knights of Columbus building, how we expanded and put in those facilities. So there you go. Good afternoon. Cory Gford, director of
gas. Um as the city manager said, uh got a quick overview of the design concept plan for the gas operations as well as Miss Andy's storage and as well as uh pole barn for electric and gas. Um scroll down. Yep. There you go. So, this
here is the 2116 Griffin Road, the Knights of Columbus. Um, this is kind of the the initial footprint um the building and parking lot. Um, you can see the parcel here is just some green space. This right here is a old storage
facility that Electric is using for storage. You know, I think Christmas tree lights. Um, we would probably tear that down to construct Miss Andy's um, record storage and build the pole barn. Um, as you can see here, this is the footprint here for the initial the
building there, Knights of Columbus. Um, the existing restrooms, kitchen, some storage, this big open space here. Um, this is like a classroom or um, conference room, small office, um, small mechanical and another small office. Um,
if you want to go to the last page, Miss Anna, go scroll all the way down to the bottom and we'll work our way up. Keep going. Keep going. One more, I think. Yep, there you go. So, this is kind of initial concept plan of the building um
and the footprint. Um you can see this is the the existing uh Knights of Columbus and this would be the the addition we would have to build on to to um make it feasible for uh staff now and some in growth for the future. Um this
is the Knights of Columbus now or the concept um the building and uh kind of the parking parking may there may be a little bit of change in the parking due to some retention. Um we don't know how big or little we need for retention. So
that it may change a little. This over here would be um uh Miss Andy's storage facility in our pole barn right there um with electric. Um, obviously this would be Griffin Road out front and this would be um tally box here to the to the west.
Um, if you want to go to the next page, this is just kind of overview here of the pole barn slash um Miss Andy's storage. Um, nothing really significant here. Got a garage door there for uh entry exit. Um, this is the pole barn
for us um in electric. Um, so it's pretty good size. I think this is like a 160x60, 14t tall, so some of the line trucks and stuff can pull out and get underneath. Um, if you want to go to the next page,
this is the uh the west side of the building. Um, this obviously this is the addition. This would be our shop um where we would house our meters, regulators, miscellaneous parts that the crews need. is um this would be office space in here and this would be the part
of the initial building and this would be the west side of the the building. You want to go to the next page? This is the front of the building here. Obviously the existing building. Um got some windows up front. Um this is would
be the addition. Um we'd have a small conference room here, break room here to kind of utilize some of the natural light with the windows. Um this would be the the north side of the building. the rear building. Um, you go to the next.
This is the layout of Miss Andy's uh storage facility here. Um, like I said, you saw the garage door in the one slide. Um, got a small mechanical room. It's about 3,000 square feet of storage here. Then the pole barn and go to the
next. So here, this is obviously you saw the roof line. This is a a two-story building. Um, so if you come upstairs, we got two offices here, bathroom, stairs. Um, this space here would probably leave open for future office
space. Um, and then we got two offices here and a small closet for, you know, cleaning supplies or whatnot. Um, this part here, our shop would be down below. This wall would go all the way up to the ceiling. So, we would utilize the height
for storage and stuff. And this would be open to below to the office below. Go to next slide. So uh this is uh the bottom floor here. Um entryway lobby, small lobby. Got the uh where our admins would be to catch um
vendors, the mail, um UPS, um contractors, whoever comes in. Then we got small conference room here with the windows that you saw um outside. Same with the break room. Here's the break room here. Um if you come out through the lobby, um we got four offices here.
Um for uh staff, um got break room. Like I said, got uh down here at the uh southwest corner of the building would be um mechanical and it here the existing kitchen, existing
bathroom. Um obviously we would remodel it, revamp it. Um, moving north here, we got a big, uh, open office here. This is probably where all our crews would, uh, be housed. All our field guys, our distribution crews, our service techs,
uh, utility locators, maintenance folks, we would probably all put in this open space, whether we put small desks or cubicles or something, but we would house everybody in here. Um, move into the uh, west side of the building. Said, here's our shop. Um, we got a big garage
door. We we can pull the trucks in and out and unload and load material. Got a small welding shop here for fabbing regulator stations, meter sets. Um, small mechanical room. Um, this would be probably offices for our operation
supervisors. Got a small bathroom and uh locker room. Um, I think that's about it for the floor. This floor, this area here would probably be for our copier and office supplies here. I think that's what they have that designated for. Um
I think there's one more slide. Yep. So this is kind of overall concept from bird's eye view how it would look. Um like I said Miss Annie's and Miss Andy's uh storage, poleb barn, parking
lot uh and building. So that's basically kind of it um as a nutshell. Um any questions? The the only thing I I would I would underscore in the presentation is we we took a lot of I think um consideration
into the existing facilities to keep those the restroom locations uh minimize construction costs going forward. So we worked around a lot of the existing infrastructure. Um on the kitchen concept if you if you go back to that slide I think it's the Yep. the the
kitchen concept. It's really one um that um kind of birthed with um the electric department and the need for kitchen services and a larger congregation area for an EOC for uh operations. So when electric crews, gas crews, public works
crews are out um during emergency response time, electric uh had in their budget and it kept getting overlooked for a number of years to upgrade some of the facilities at over same site but on the electric north side of the site. Um so really this building serves that
facility well. So so the concept of having an EOC where the where the work crews can break, get something to eat and then get back out for hurricane recovery and those type of things is in the facility. So, um, this is I I think a a reasonable design. Um, I'll throw
some numbers at you so so you're not too much sticker shock, but you'll have a little obviously uh because unfortunately these things aren't aren't cheap. We had a million dollars uh in the budget to do this. We had that in
the fisc year 25 budget. Um, of that million dollars, we've spent about 150 of that on the design. So that leaves us with about 850 for construction. After the design, we probably think a good budget number moving forward is probably
going to be in the two two and a quarter range uh million to get it to get it constructed. Um funds uh payable by the gas funds. So most of this would be their their reserve accounts. Um mind you, gas is
performing extremely well. So um I think in 2013 uh gas probably had somewhere 15 million in in their reserve account. We spent a considerable amount of that uh in our partnership with the villages extending mains and those type of things so we
could serve the growth and so that growth now has necessitated the need for a bigger facility. So really, you know, if if one is sitting there thinking, "Why the heck does Gas need all this?" What we're doing is we're taking the two facilities that are on Fifth Street, one
on the east side of the road, one on the west side of the road. We're combining them and making them bigger. Uh I I I think at that time, uh in the 13 time frame, gas was probably 20, 18, 20
employees. Gas is now 2930 employees and it'll be growing because we can't forget our partnership with the villages and the gas extensions uh that we fought to get is is growing. So gas basically is growing on the villages side at 250
customers a month. So as long as the villages continues their rapid expansion in Sumpter County, those are all gas customers. Those are all facilities that Corey needs to serve those. So in in in exchange what we've seen really since
the villages has took off. So we we spent some capital extending extending mains and actually fighting the legal fight. But now you see them back with a reserve account at 10 million. So gas is doing what gas has really always done
for the for the city which is it's it's been an excellent enterprise fund for the city. So it the the construction cost of this is s sustainable and and is doable without being a catastrophic hit and it's something they need. The other thing I'll also point to is I think in
probably in 2017 2018 when we look to the villages um and that villages deal to be a catalyst for the gas department then to transfer enterprise funds into a capital improvement program plan for the city.
I would I would tell you I would love for that initial concept to be the case. I don't think now seven years later that the state legislature is going to allow that. So some of all this process that
we went through to to kind of get our electric rates down and keep them sustained and operate more of an IOU fashion because we could shift that over to gas. That hasn't ended completely. But but my guess is based on where the
state legislature heads eventually, I I think those surplus transfers are going to be controlled by authorities stronger than us. So really then where where do you go with that gas surplus? And and and don't get me wrong here. I'm not
saying you should spend it. Uh this is a need, but it really those surpluses are ultimately going to need to be spent on managing the gas fund and then probably ultimately where we go with gas rates. uh because while it's again while it's while it's not been stopped yet, I think
using some of those surpluses as a as a funding capital improvement project transfers probably going to be limited in the future. So it is a need there is the cash there in the general in the in the gas fund to do it. Um so really what we would like from you guys this evening
is um kind of that your wan that the the concept makes sense assuming that in this workshop forum we'll finish up with our architects to get the the design and the concepts into a bid fashion um and then get that out to bid hopefully about
the same time frame as we do the downtown parking project. Questions for Cory or the city manager? I have a question please. Um, will the trucks be entering only from Griffin or will you access the back? Is there a back entrance to the area?
Right now it looks like it will be coming in and out off of Griffin. We did talk about possibly use utilizing electric's um entrance, but uh as of right now it's um just off of Griffin. Okay. Maybe we could definitely tweak that.
What is adjacent? What's behind you? Is that the wall from the entrance for the electric or electric? So, basically just a fence right there. Go back to that site plan. This plan. Yeah. So, so there there's the fence. Yeah. That that so to the north of that. Put your pointer C Cory on the north.
That's existing electric property. Yep. And so when we bought the actually existing give them existing. So that that area right there that L if you will that is existing city. When we bought the Knights of Columbus, that nicely
fits into an enclave that was the city. So the fence that you see now, we bring that fence out to Griffin Road and then everything is encompassed in the electric compound which which kind of become electric gas
and Andy storage. So the tally road would be fenced as well. Uh the the existing fence you see on Tally Road stays there. Yep. which would which would be the east side of tally. Yeah, the I think the the plan was to
fence this all the way across then that way we could all have you know access to all three all the properties. It was kind of the idea. So you can so so electric can serve it so electric can get there from the north side. You know they have their the
secret interest off Tally Road so that you can get to it from the north. gas can, you know, gas public wise and service delivery wide can get to it from Griffin. So, you'll have you'll have both. Is everyone okay with the concept and
giving the city manager approval to move forward? Yeah. Yeah. I think it's a great design. I think it's smart to move gas out of downtown. We have other uses for downtown so it all flows beautifully. Thank you. Yeah, very much. Agreed. Yep. Thank you, Corey. All right. Thank you, guys.
Last one. 3C review bike fest financials and event management. So I'll I'll I'll tee this up for for Travis. Um as you all know uh two years ago now uh the partnership approached us and
decided uh that bikefest was not profitable for them anymore. Um and I think the commission picked up the mantle. Well, I don't think the commission did pick up that mantel, but but I I think it was done out of the the I think the pressure from the public and
the demand for the Bikefest event. So, we we took over uh the partnership. We entered into an asset agreement with the partnership to assume their assets. And what we got from that agreement was all their equipment, which we talked about a little bit this evening, the building,
which we're talking about demolishing. Uh but we also received from them all their cash assets um and that totaled about 250,000. Uh we have now endeavored and we have done bikefest uh two years as the city being the
primary uh manager/host of the bikefest. Uh and we have partnered with the part the the chamber uh in that in end endeavor and we've looked to the chamber uh to do two things. one, the chamber um was brought in to help us sell alcohol
during the event. Um the chamber saw that as a as a source of revenue for them. So we stopped our regular city funding of the chamber uh because uh the the the chamber was able to uh manage help us manage this event and then they
received funding out of that. Um and then we also uh created the events division. Um what we saw Bikefest 24 was a little bit of a loss um about in the neighborhood of about 70 grand. Um that
we in 24 we felt like our operations were good and and because this is the first year we did have rain that a little bit. Um uh but but we made some modifications to roughly rough modifications to the
concept um where we put After 24, we picked up the Tropic building. So, we picked up an extra facility where we could sell alcohol beer stand uh which actually showed the revenue increase. And then in 25 this year, we had uh a
grand time with the weather was awesome. The crowds looked to be pretty uh reminiscent of old times. Uh but we also had a loss. Uh so, um two years now of the loss. And the loss, and I'm going to summarize it, Travis will give you a
little bit more details, but the loss is strictly attributable, I don't think, to management, but to where we're spending the money. And the money um is a beneficiary. So, it's it's turned into a beneficiary for the community. So with our funding of the chamber, with our
funding of civic organizations, we've created kind of a a platform where if we're funding the chamber, if we're funding civic organizations through the the partner, through the bike fest, um and we continue to use that model, what
we're pro what we can anticipate is a loss of 70 grand. So, um, we reported back to you during the budget process that we had this issue, um, and we needed to discuss it in more detail. So, really the purpose of this is to give you staff recommendations, go over some
numbers, and get direction from you all this evening on how to move forward. So, that te's up Travis's presentation for you. All right. Good evening, mayor and commissioners. Uh, we're going to do a little financial recap and and then ask you guys for some some future direction here at Bikefest. Uh I wanted to start
off just by saying we feel like uh we've got really good response from the last from last year's bike fest. Uh from all the metrics that we have at our at our disposal, the the numbers are are nicely steadily increasing. Uh there is a regression from the 2019 precoid
numbers, but um but from 23 when Joanie and the partnership brought it back to 24 now to 25, there's there's been a good increase. We um our placer AI data, we actually just had a meeting with them today. They showed 156,000 outofmarket visitors to the city of
Leburg um over that 3-day weekend. So that's uh that's not in that's not counting uh locals that you that are in the the Leburg area code that came out and enjoyed the event. That's 156,000 people that came to Leburg um in that in that weekend. The other number that I
thought was great that I wanted to share was two weeks ago at the the last TDC meeting, the Discover Lake director, Ryan Richie, um announced that the economic impact to Lake County as a whole was $43 million. Um that's his number, not mine. So, you have to ask
him how he got to that, but $43 million to the to the county as a whole is a is, you know, great economic impact. Uh along with 96% of the hotels at occupancy. So, so filling up the hotels in all of Lake County. So, um successful in those. And then the last one is that
we've had we've had a I would say overwhelmingly positive feedback from businesses, especially downtown. Um not every single one, but but I would say the vast majority that have reached out to us has been overwhelmingly positive. So, the one metric that is not trending
in the right way is the the financials of it. This slide you guys saw during the budget meetings uh won't go over all of it again, but in in the the overall gist of it is is you have the alcohol and non-alcohol expenses and revenues.
Put them together and the the city loses $69,000. The um chamber profit was 50,000 and then the other nonprofits were were 54. We'll dig into that a little bit deeper in the next slide. Uh and then the key is is the partnership transfer funds. So when when the
partnership dissolved with all the other equipment and events that they handed over to us, they also handed us $257,000. Um and 24 we transferred 72,000. This year we're going to transfer transfer 69. At that rate, like like uh Mr. Miner
said, we have one more year of uh of Bikefest if continuing it the way that we're doing um before we really had to had to make a change. So, this is a lot of numbers, but the c the couple that I want to I want to point out are the um the profits by by
organizations. So, so Bikefest has always always been a a good local event that that helps bring money into the city and and with the organizations. So, um, the chamber had 50. Al kind of touched on it, but I think it is really important to understand that
the chamber isn't getting the 30,000 of the other sponsorships and civic funding that they didn't did prior to running the bars for Bikefest. So, so really their number for Bikefest was 20,000. So, so it's I think it's important to differentiate that to understand that
that part of the civic funding and part of the sponsorships for all the events that we sponsor of the chamber is in that 50 grand. And then the other nine organizations um received anywhere between 2,900 and $8,800 of um
of tips and efficiency bonuses for for working the bars. So, the big key word I would say to this is sustainability. How do how do we make this sustainable that we're not we're not losing $70,000 each year uh and
still putting on a a really good fun safe event? So, we came up with three options that we've that we've mold over talked about at length. Uh so, option number one is is go the same route with the chamber uh next year as we did the the previous previous two years. Like we
said, we got one year left to doing that. Go to an outside vendor um and then work on the back end to keep the chamber whole with with giving them um you know, whether it's civic funding or or sponsorships, however we however we make them whole. And then and then a new
way of working out uh a fee amount and a percentage uh for the for the chamber to still run the bars. In the end of that, the chamber needs would need to walk away with 50 and the city would need to walk away with 40 to kind of get us to that break even. And that that's that's
a tough number and we'll we'll touch on that here in a minute. So option one pretty simple. Uh same same way kick the can to next year. Um plan on plan on losing around that that 60 to $70,000. Uh take the the last or 60 of the
114,000 left from the the chamber or the partnership transfer and we can do that for another year. Second one, we get a little bit deeper into numbers. Um we call this the industry standard. So the the format of how
many if not all uh largecale festivals and events are run with this with with this procedure. So you have an outside vendor that comes in, sells your alcohol for the city. Uh they pay the taxes and fees and then and then they get a cut
they get a $10,000 cut off the top and then that number there's a percentage they get a percentage of the rest of it. So in 2023, late 2023, when we found out we were doing Bikefest, we we reached out to some some people to get a proposal of what that would look like.
And at that time, the the percent was 70 for us, 30 for them after they get 10 grand. So going off of those numbers, the concessionary would have had a revenue of $60,000 plus tips. Their profit is really unknown because we
won't have their list of expenses. like they're they these are organizations that do this year round. So there's their their insurance is cut up into to the 20 events that they have. Uh they don't have to rent tents, they don't have to rent tables, they have all that stuff in house. So the the profit is is
is unknown really to us. Their profit doesn't matter all that much outside of we want them to be happy and come back. Um so that that would be the part that would be important. And then to us, we would we would have and overall with with last year's number, we would have
had a profit of $77,000. Key to this, we've we've been having conversations for the last couple weeks and and then some just this afternoon though that $10,000 and that 30% is negotiable at every event. So, we're
hearing anywhere from a 7030 split, a 6040 split, a 50/50 split. Um, everybody that we're talking to is saying you just negot it's it's at a point where you got to negotiate it. Um, this was the number from 2023. A lot has changed since 2023.
And um, and and we are very comfortable saying that we think that profit number to the city would be anywhere between 50 and $100,000. The third way is uh the a new way with the chamber. So, it was set up similar to to what the um the industry standard
was. Just played around with with we sliced and diced those that fee and that percentage a million different ways to try to come up with with something that worked for everybody. And just in the end, it didn't. It just we just couldn't get the numbers to to work out where everybody could walk away happy with it.
And it it introduces a pretty good risk for the chamber to to take it on at that with that procedure. So, we don't recommend this way. Considerations as you as you're uh give us advice tonight and and direction
on where to go. Uh it is important that that we keep chamber whole. We you know, they they weren't part of the civic funding um process. So, so we need to we need to, you know, if we're not if they're not going to be get their 50,000 for running the event, we need to make
them keep them whole. So, um, pre pre-Bikefest, like we talked about, they got $30,000 as a total package. Uh, we're recommending that we we keep them whole at $50,000. Sources for that revenue would be uh the Bikefest profits. So, the one thing I should have mentioned last slide, but we'll do it
now, is the that 77,000. So, the 50 to 100 we'll call it, it's alcohol profit. So, there are certain things we can and certain things we can't do with that profit. So, one of the things that we can do is you can put it towards civic funding. So, you can give it to uh nonprofit organizations. Uh you can roll
it into the next year's event. You can pay one one number that's not included in any of this is your staff time. So, PD, um fire, our special event staff, none of that is is included in this. It's always been absorbed in the in the
city budget. Um you could pay those. So, so those are kind of the three ways that we've talked about where you could use that funding. So to go to the to go to the uh chamber you could use the bikefest profits um you know some or all of that 50 to 100 the general fund 26 budget we go to the millillage rate the
the 34752 there'd be there'd be some money in there to do that uh or go into the the solid waste fund. um you go the civic funding, there's a potential reduction there in the civic funding. Uh and the funds would come from the outside the
outside vendor that you could you could look at for civic funding. Uh the other consideration is we need to watch the price of alcohol. So when we when we would um contract out with with a professional, we need to make sure that we have in the contract, you know, the the pricing
levels that we that we feel comfortable bringing here. I think anybody that's been to public festivals or even just any events now, they know the price of a beer is expensive and we just don't want it to get we don't want to get it too high and we also don't want them come in and undercut our our local bars and
businesses either. So that's something we need to we need to talk to them about in the RFP process. So staff recommendation, we go with the outside vendor and fund chamber at 50k. Thank you, Travis. Any questions for Travis?
Are you guys okay with their recommendation of procure an outside vendor and fund chamber at 50k? Option two. What? Yeah, we have to go. We have to go with option two. Yes, ma'am. Since we don't know what the um outside
vendor would be, when would we go there to try to consider like what time frame? So the [Music] what we what we what direction we need from the commission is to how do we how
do we want to change this scope. Um if we decide to go with an outside vendor, we need to put together a procurement package to get that outside vendor. So we need to get that out and in the marketplace ASAP. Um, from that I mean I
our our concern probably isn't so much what the vendor's expenses are. I think they have some efficiencies there that Travis alluded to a little bit in that these are repetitive things for them. So some of our expenses that increase our costs are probably a decrease to an
outside vendor. I think our number one concern is going to be uh accuracy and ensuring that there's what if they sold 190 grand of of booze that that's the actual number. Um and you know there's no hocus pocus. So we'll try to watch
that as much as we can. Um we don't have any reason to believe that that a vendor will report differently to us. We'll probably have some contractual language in there that says you better be reporting and so we'll take them at at word. And I think and and I think time
will tell on that number. You know, if if this is a profitable event for them, they'll be back and we'll do it again. They'll be happy. We'll be happy. Um if it's not a profitable event for them, they'll be letting us know they don't want to do it again and then we'll have to come back and redecide this.
My concern was far as the location, would this be a local vendor? Would they have to travel or is it We We don't know. We'll have to We'll have to vend it out. I don't think there is a Leburg business that does this type of of traveling alcohol sales. There are
those vendors out there. You see bigger communities in Orlando. I think that's where Orlando Mount Dora Mount Dor is a big one. Mount Dora and Orlando probably the two biggest communities that that we knocked on. How do you guys do major events? And and so this is where this concept's coming from.
And could we create a team to work with that vendor? basically say one person with every tent to be a confirmation far as what they're saying is poured is what we're reporting. I think I think we'll leave that to the discussions of where the procurement
process goes. Mhm. And and and once we have a conversation with vendors, we'll get a better feel for that. We'll talk to some other stuff. You know, um the the alcohol sales locations will be up to the vendor. Are we going to have a single person watchdog in it? You know, I I
think we play that by ear. Thank you. With with option two, uh my only reservation, so two years ago, we were given the chamber $30,000 as a contribution. Chamber is working the bike fest, doing
everything, but but now they're not working the back bike fest, and we're going to keep it at $50,000. I think that should be talked about. I I don't know that I agree that we should say don't work the bike fest anymore and
you still get the same money. It just doesn't make sense to me. Yeah. So, let me just pontificate on that. Obviously, there's a couple of moving wheels. We tried to keep the presentation really super high level so that it didn't get too confusing because we can get down in the weeds and get
lost. Um the chamber there's one of the major concerns that we that we talked about on a staff level and staff was myself, Robert Hicks, deputy city manager, Travis events, uh Brandy, our our budget director. Uh that that so
when I say staff, that's who we're talking about. Our our concern was um keeping the chamber whole. So the chamber obviously uh relies on the city for funding. Pre-Bikefest it was 30 grand in three increments. It was I
think roughly it was a it was a check out of what we called civic funding for I think it was 10 um and then the other various levels of support throughout the year. So they netted from the city 30 grand. So I think that's the baseline. Um over the last two years the chamber
was able to net 50 grand. Um so I think that's your window. So, the first thing um we need to do is if we decide to go outside, so if you guys say, "Yep, men are go do an RFP and and go outside to get the vendor." The next thing we're
going to do then is sit back down with the chamber with you guys and firm up what we want to do with them. And we need to do that prior to October one. So, so I I So I think the way this would go is you'll probably have your deal with the chamber before we're back to
you with an agreement on the vending process. So really this evening it'll be go that route. We'll go procurement and Rob will start a procurement process and then we'll sit down with the chamber. Um we did speak agnosium with Sandy uh Sandy Moore, executive director of the
chamber today. Uh her request started out at 50. Um, and so I I brought that to you all. She's going to she also then has to go talk to her board um about where they want to go um as far as what
the chamber ex board wants to do. I think her executive meeting is is tomorrow and then their regular board of directors meeting is Thursday. So we've got a month to kind of wash this out. Um so that's so those those are the two
that those are the concerns. Um another question sorry um some of the expenses that were incurred from the chamber. How do we know what the outside vendor would offer? Could we negotiate where we had the chamber having to do
this experience? Try to put that on with the third vendor and that way it Are you talking about marrying the chamber and the outside vendor? I mean, that's something we can talk about. I think that that probably would not happen because a the outside vendor has their operations. They're going to want to run their show and do their thing.
No, no, no. I'm not saying to mirror it. I'm saying where the chamber was spend had their expenses listed here from what for the past two years. How do we know what the third party will be offering? Maybe we can negotiate more. We're not going to know that expense.
Okay. We know. And this is so we talked about this on a cursory level. I'll bring it down a little micro. We know that our expenses in selling alcohol was about $93,000. Okay. So, we we generated $190,000
in alcohol sales of revenues. Uh that does not include tips. Tips was about 30 grand. Um so, the way we've operated is TIPS right off the top was a civic funding operation. Okay? So we we didn't even include tips in the matrix because
we took tips when we when our partnership with the chamber, we took the tip money and the tip money went right to funding civic organizations. So we know that there's two components. We know tips, we know sales and those two
together are about $220,000 in revenue. That would be about what an outside vendor would do. We know on our side of the house that once you take the 30 off, you're dealing with 190 in revenue. And then of that 190 in revenue, we know about 90,000 of it is expenses. Those
expenses are purchasing alcohol, purchasing drink mixers, purchasing ice, purchasing tents, purchasing golf carts, purchasing um ice, purchasing help. We need to pay help to count money and distribute stuff. Uh and then
miscellaneous. So we can give you a detailed breakdown of what all those expenses are. Now where we're going to think now and that and Travis alluded that in a little bit. So where we think this outside I don't I don't think we're going to be able to drill down into what those expenses are for the outside
businesses and I think to a certain extent that private sector is going to keep those expenses to themselves. But I think what we can assume is there's going to be some efficiencies from the outside vendor that they're repeating uses of tents, their repeating uses of golf carts, they're repeating, they have
the same personnel. So where we have an expense for that on an annual basis because we're not going to go out and spend $100,000 on a tent, they're going to reuse that tent. So where and and that's really the crux of where the method our method versus the chamber and
the our method and the chambers method is where we have certain fixed expenses in that $93,000. I don't think we've got $40,000 to cut in there. I'm not going to say there's zero waste because that it it it's
waste comes with doing business. Uh but I don't think you're going to find 40 grand efficiencies to to flip the switch. Um, so that's why we go to that outside vendor. I think the biggest concern, commissioner, with an outside vendor is, are they being honest with the money? Yeah. And here's what we're
going to find out. If they're making a lot of money, that's when we need to worry about, you know, are they playing hocus pocus? If if they're not making any money, well, we're going to know about that because they're not going to come back. So, really, I think we go into this in a one-year contract. We
test the waters. We see how it goes. Maybe we have a short-term contract, one to three years, see how and and see how the relationship goes. Um, here's where I think the commission is in a pickle on the givens. We know that the public wants Bikefest. You know, they lined up
this room multiple occasions saying, "We want Bikefest and we've catered to that." Um, so we know we got to do BikeFest. Um, B, we know that the way we've done Bikefest for the last couple years has been a loss leader. So, let me talk about that a little bit. So, how do
we go from losing 70 grand to making 75 grand? That's a $150,000 delta. It's really easy in the numbers, though, to see it. So, I'll boil it down for you. We give away um we give 50 to the chamber, we give 50 to civic
organizations, there's a hundred, and then we there's 50 miscellaneous stuff. So, in in those three components, there's your there there's your delta. So and and and in of the miscellaneous. So I gave you a firm 50 to the chamber,
a firm 50 to civic organizations, then another 50, 30 of that other 50 is insurance that we buy. So we know if we flip the switch, we don't have 150 grand. That's how you go up to 75. So now if you have 75 in the black because
we've gone outside our organizations be because we're working on outside's efficiencies because they're reusing tents, they're reusing supplies that we have to buy every year. Now you got 75 potentially in the coffers that you can redistribute. You know, maybe that becomes the source of civic funding in
the future. maybe that we come back and we we the city absorbs that money uh and we go back and we pay our overtime expenses that we've been absorbing since inception of Bikefest. Um so, you know, that's something you're going to want to talk about. So, I I we know that we
can't continue to do it the way we've done it. We know the public wants it and we're going to have some trial and error in how we go to an outside agency. But we really think the outside sales of alcohol shifts liability from the city,
provides profit line, and then the biggest things that we're going to need to be concerned about is making sure we keep the chamber whole, making sure we keep track of where the alcohol sales are. You know, I don't think there's anybody in this room who goes to an event and pays less than 12 or 10 bucks
for a beer, you know. So, you're still doing that at Bikefest. But, you know, if we're the sponsors of Bikefest and and beer prices go from six bucks to 12 bucks, we're going to get murdered on Facebook every, you know, as as profiteeers, which isn't the case because you see the numbers. But that's
a concern we need to to watch. But then that's also a double-edged sword because the higher the higher the outside vendor goes, if our local merchants stay low, they're going to sell a lot of beer. So, your local merchants are going to be happy, but your your vendor is not going
to be. So hopefully we'll we'll figure out a way that that's going to that's going to come together. So I know there's lots of questions about specific detailed expenses. I think the marketplace is just naturally going to dictate that their scales of efficiency. They're beating us. They're beating us
by 100 grand. And that's why we need to change the switch. I think that some of the expenses will probably um be go away. I mean be gone as well. some of it if it's through a third party vendor. So, I would suggest that like
you're saying, wait and come back and then before we decide what's to be given to be offered, but I understand the point that you're trying to make sure the chambers financially and I think at the end of the day, if you compare our expenses to the outside vendor's expenses, they're just they're
going to be totally looking at it at from a different perspective. They're not going to see a tent as an expense. They're not going to see a golf course as a as a perpetual expense because they've made a one-time capital investment. So, your spreadsheet's not going to look like their spreadsheet.
Just two comments. I do like it, Travis. Um, the chamber's been involved this event for years. I didn't know if there was a role for them, and I don't need an answer right now. If there's a role for them, you know, to to pay them from 30 to 50, I just throw that out for discussion. I don't know if they're still going to be involved or not. Um,
number two is the in sponsorships. Is the county I think I should know this number. Is the county giving us money or the TDC? TDC TDC refunds us for any marketing that's outside of the area and this year it was like 46,000 and change. We can get up to 50.
I I I perked up when you talked about the county being happy with the bids, you know, the hotels and all that. and and we are we are going to have some discussions with them because the right now the only way to get money for Bikefest is to advertise outside of the county and they reimburse us directly
for that with the 90% 96% occupancy in hotels. We're going to see if there's other options to look at with them. But right now it's 46,000 of of advertisement. Got a number. That's a good number. Okay. Thank you, Travis. Yep. Any further questions? If not, would can we pull the commission for option two?
Is everyone okay in favor of option two? Yeah. Yeah, I'm good with it. Yeah, absolutely. Option two, Commissioner Barry. Yeah. Okay. So, I think option two is what we'll go with. So, so with that direction, we'll we'll go out to the marketplace and we'll get an RFP out ASAP and then we'll we'll go
back and we'll visit with the chamber and try to work out, you know, a keep them whole agreement, for lack of better words, and we'll be back to you on how we formalize that for fiscal year 26. Thank you. Thank you, Travis. Thank you. All right, we'll move on to public comments. This section is reserved for
members of the public to bring up matters of concern or opportunities for praise. Please note that issues raised during this time will not be discussed in detail during the current meeting. They will either be referred to the appropriate staff or scheduled for consideration at a future city commission meeting. Each speaker is allocated three minutes. Please to
provide their comments kindly adhere to this time limit to ensure equal opportunity for all participants and to support the efficient conduct of the meeting. I would ask uh next meeting is our shuffle board discussion. And so if you are here for that, I would request that you would hold off. But uh if you have any public comments that for anything that's not on the agenda
tonight, if you would form a line at the podium, state your name and address for the record, and you have three minutes. This is for anything not on the agenda. Yes, Mr. Pulp. Uh Bill Pul, 600 Cascade
Avenue, Leburg, Florida. I won't talk about the shuffle board, but I would ask you all to reconsider giving that property away to anybody. Uh, the next thing is if I were a banker and y'all brought that partnership thing
or the bike fest thing to me, you'd be looking at coattails going out the door. Y'all don't have a plan. There's no plan. I don't understand. I mean, you know, they there's there's nothing set and you don't know how much money you're going to make. You don't know how many people are going to come away. It's such an indecision on anything there. You
know, I would consider turning it all over to somebody else and letting them run it and then we get a percentage off of whatever the heck they do. But, uh, that's the end of my comments. Thank you, Mr. Paul. Yes, sir.
Good evening, commissioners. I'm Steve Clark, residing at 109 South Lake Drive in Leburg. As a concerned citizen, I value ethical governments and equitable community planning. I support the need for transitional housing for youth aging out of foster care. However, the current
proposal to donate city land and demolish the shuffleboard courts for forward paths foundation raises serious concerns. The nonprofit's leadership includes the spouse and son of a sitting commissioner, creating a perceived conflict of interest. While the city
attorney claims no legal conflict, I believe, as does our attorney, that the situation may constitute a disproportional benefit under Florida statutes 112 313. I have filed a complaint with the Florida Commission on Ethics and
Commissioner Bur has been notified of said complaint. Public trust, I got the letter on Friday. You certainly should have, too. I was carbon copied. Uh, this is my time. Public trust demands impartiality
and imp uh and personal ties risk undermining that trust. Furthermore, the plan disproportionately affects seniors who represent 25% of Leburg's population. The shuffleboard courts, a
50-year community asset, support recreation, social connection, and sports tourism through tournaments. Removing them to house 20 youth or 0.07% of Leburg's population is not equitable.
That is 7100ths of 1% being benefited. homeless homelessness requires comprehensive solutions including housing and support services which could be addressed elsewhere. I also question why alternative offers of free property,
three I know three that I know of have been declined. Uh some of these in historically black neighborhoods uh raising concerns of what might be racial motivations in the decision making
process. Pitting seniors against youth is unnecessary. Collaborative solutions can preserve community assets while meeting housing needs. I urge the commission to pause this process, explore alternatives, including
submitting a request for proposals from all appropriate Leburg nonprofits to come up with a solution to the homeless problem. Uh doing all of this while upholding transparency and ethical integrity. Uh, and one question to the
commission. Uh, based on the community support that we've received, we may need a change of venue for the meeting on the 25th. How will we be notified of that change of venue if it occurs? Are there any public comments?
Yes. Rick Tolman representing the Leburg Shuffle Club. I I reside at 655 Abdela the villages Florida and uh the reason we're we're speaking at this we've we we have requested to meet
with you individually at the courts to see what you actually voting on. We're not getting that. So we're coming back to the com public comment portion. By now you should be able to see that the Leburg Shuffle board club members are passionate about their sport. We
sense that you seem to look down on the members that are part of the shuffleboard club that are from the villages and that is so wrong. Please remember the fact that you are spending $10.5 million on the Susan Street Sports Complex to bring in recreational tourism
and that is exactly what villagers part of the Leburg Shuffleboard Club are. We are recreational tourists coming here. Um, why are you being so hard on our members? Have you asked for any any membership list of any other
recreational sports facility within the city? Recreational tourism meant to bring in outsiders to Leburg and that's what we do on a weekly basis at the Shelport Club. It's been stated that Forward Pass has rejected at least two other vacant properties that were
offered by the city. What is the reason for them rejecting that vacant land? Donating the LSC property is a lose-lose plan. If the land is donated, then the operating shuffleboard club facility gets demolished. If the city pays for
that demolition, it's a total loss of taxpayer dollars that built the facility. If Forward Pass would be paying for the dem demolition, it would be a total waste of donation dollars when they when they've already been offered vacant land to build on. When it's stated that the city owns the
shuffleboard property, remember who the city is. It's the people. I don't know if you've been out talking with the people. We've been doing that by collecting signatures on a petition to save the Shuffleboard Club. And I'm going to present you with uh 15 pages of
those that we have at this point. And I would also reiterate by the overwhelming support that we've had from talking with people, you might want to have a bigger room for the next meeting. Thank you, Rick. I would recommend that we hold on
to the petitions until we have them all together. Are you finished? We're not having discussion back and forth. Any other public comments? All right. No other further public comments. You can set that right on the corner there.
If you have any if you have any public comments I ask to form a line for the to keep the efficiency of the conduct of the meeting going. So if you are any public comments please form a line. Thank you. My name is Alan Dfield 304 pardon me 3409 nursery place the
villages. I want to elaborate a little bit on his deal with the petitions. Rick and I hit the concrete starting at the corner of Canal Street and 44 uh Bethany down there, the real estate
office, the warehouse. Across from the warehouse is the doctor's office. We went to Nobles Marine, which I've been doing business with since 2005. I know the whole family very well, the skate world.
We started a canal street and hit both sides of the street all the way to the Irish pub. No one that signed or refused to sign our petition. Everyone that did sign our petition was
totally in favor of keeping that shuffle board right where it's at. They don't want to see the kids there. They're adamantly against it. And I'm sure a lot of them are going to show up at the uh 25th. But everyone that signed those petitions
was totally in favor of keeping shuffleboard where it belongs. No one denied signing petitions in favor of forward path. No one. Zero. We covered a whole lot of businesses.
the sports memorabilia shop, the candy store, places that children are probably going to end up going. They signed our petitions. They're adamantly against what you're trying to pull off here. I'm done. Thank
you. Good evening. Dina Simpson, Renew Day Spa, Renew Hair Salon, Renew Wellness. Two of those locations are located in the villages. I am a village uh resident but however I am in the family community. We have been in this
community for 15 years. I want to say that um there was a comment just passed that no one denied signing that petition. No one stepped foot into my business located at 214 West Main Street. I did not sign
that petition. I wholeheartedly support forward paths. For 15 years in this community, I because I am not a village resident per se, am not allowed to compete with a village team, whether it's a dragonboat team or whether it's a
swim club. I cannot go in their pool unless I'm with my parents who are village residents. Mind you, I own two businesses on village property. So there's no special, I don't know, accommodations for a village business
owner. There's not even any special accommodations for a villager that lives in a family community. So therefore, I can't go on one of their shuffle boards. I can't dragonboat at SR Landing. I can't dragonboat at Eastport in their
new area. I've had to find a dragonboat team myself that is not affiliated with the villages. And I pay a fee, a yearly fee, so I can compete with that team. And yes, I travel all throughout the world to be honest. Italy, Germany,
Montreal just two or three weeks ago, and I've had to go out and seek those other areas where I can turn around and use those facilities. I don't feel that it's fair that village residents who have shuffleboard courts
provided for them that they can go ahead and they can have tournaments whatever size they may be that's on the villages that they didn't build that big enough that's not Leburg's responsibility I also understand that now that the
villages has come onto Leburg's property or per se in their city you can't just go out and say 25% of retirees. Not every retiree plays shuffleboard.
We have to look forward our future. My gosh, our future, our kids. Everybody wants to turn around and complain about the kids on the street and the kids here and the kids there. We need to turn around and show them some empathy. Who are we as people? as I don't want to get
religion involved, but my gosh, God is looking at us and just say, "Give back to your future. Give back to your future." A lot of villagers do go ahead and support other communities and other organizations and I am appreciative of
that and I too turn around and do that. But I just we just need to look at see what's important. Thank you for your time. Any other public comments? Yes, ma'am. the drink. I'm Gail Howell. I'm president of the
Leburg Shuffleboard Courts Club. U I live at 1313 Mory Court in Leburg. I have not been involved these last six weeks because I've been up north with my daughter who has cancer and
she doesn't have a very good kind of cancer and she's only 60. things are kind of tough at home. She's one of nine children and I appreciate every single one of them and the way they act toward her and that's the way our shuffleboard
club acts. They are family oriented. I I welcome uh young children. That's fine. But I would never have one of my 18-year-olds living in a house by himself. That's that's not I don't think that's the proper thing to do. Um,
I've been reading a book. It's called Tuesday with my out of it today. The way you get meaning into your life is to devote yourself to loving others. Not not
scratching at them all the time. Devote yourself to your community around you and devote yourself to creating something that gives you purpose and meaning. Love is the only rational act. And I
think that rather than fighting with people, we can find ways to help these young men or women. But not on our shuffleboard courts. We have about 90 members. We have eight meets there a year and we get up to a hundred
competitors. That alone gives gives um money toward the community. We have a real rapport with others and I think that that should continue. I think it's kind of odd that we've been asking for our courts to be done for the last year and a half and we've gotten no no place
from you people. Um it's $22,000 to do our courts. That has always been maintained for 50 years. We've had no problem. I mean, we are one of the best courts around and we are one of the best clubs around and I hate to
see it be lost. Thank you. All right, we're going to close public comments and go to the consent agenda. Routine items are placed on the consent agenda to expedite the meeting. If the commission or staff wish to discuss any item, the procedure is as follows. One, pull the items from the consent agenda.
Two, vote on remaining items with one roll call vote. Three, discuss each pulled item and vote by roll call. Are there any items the commission would like to pull this evening? Seeing none, can I get a motion to approve the consent agenda? So move. Second. We have a motion and a second. Any
commission discussion? Any public comments? Seeing none, roll call. [Music] Commissioner Bur, yes. Commissioner Peterson, yes. Commissioner Barry, yes. Mayor Reeseman, yes. We're going to move on to six,
public hearings and non-rine items. During public hearings and non-rine items, the commission requests that those in attendance respect the process and maintain order as in such in accordance with Robert's rules of order. Please refrain from speaking out, cheering, or applauding during these proceedings. Your cooperation helps
ensure a fair and respectful hearing. I would ask the city attorney that he would swear in anyone to speak on any second or first readings this evening. So, if you're here to speak on any second or first readings, the city attorney will swear you in. Thank you, Mr. Mayor. Anybody here who's present this evening to speak on item
6A5, Lake Margaretta PUD reszoning? If you would please stand and raise your right hand so we can swear you in. Do you swear or affirm that all testimony you'll give tonight will be the truth, the whole truth, and nothing but the truth? I do. Okay. Thank you. All set, Mr. Mayor. Thank you, sir. Would someone please
introduce 6A1? I'll introduce item 6 A1 to be read by title only, please. Thank you. An ordinance of the city of Leburg, Florida, amending the city's code of ordinances, chapter 25, section 25-2-2, parentheses 18, mobile food vending,
providing for conflict, severability, and an effective date. Thank you. Uh Dan and Miss Van Allen, do you have a presentation for us? Thank you, Mr. Mayor. We do. Dan Miller, planning and zoning. Um, as you know, the city currently has a food vendor uh,
mobile food vendor ordinance, which it has had for several years. Uh, normally in a city, a food vendor is required to get a permit and meet specific standards. However, just as some background, the Florida legislature has been in preemptive action mode lately.
Um, they have done some preemptive measures regarding permitting on food trucks under section 509.102 of the Florida statutes. That's chapter 509, which included removing the city's ability on food trucks to do licenses,
registration, permits, and fees. Um, at the June 9 and June 23 meeting, senior planner Max Van Allen presented some proposed changes to the mobile food vending ordinance, which are designed to meet the statutory requirements. these
changes that the state made. Um, at that time, the city commission did ask for some specific changes to the proposed ordinance. So, Miss Van Allen is here tonight to provide an update based on the feedback that was provided by the commission at those hearings,
which I believe was June 9 and June 23rd. Thank you, Mr. Miller. Good evening, commissioners. I would like to have us pull up some slides. Miss Anna,
it is the should be the very first one for your presentation. Yes, ma'am. Thank you so much. Tonight, we are reviewing the mobile food vendor ordinance changes from our previous June 23 meeting. First, I would like to begin with some
follow-up research based on questions commission asked at our last meeting and then I will go into some minor changes that happened between the June 23rd meeting and this meeting. Next slide, please. Thank you so much. Staff looked into some mobile food vendor statistics
per commission requests. Between 2023 and 2025, we have 19 mobile food vendor permits and letters of location compliance currently on record with our office. Seven of those 19 have a buffer
conflict or 37%. This means a restaurant within 200 ft. Per the property appraiser land use data, there are 99 restaurants within the Leburg ISBA and then there are also seven major grocery stores. I also
looked into the code issues. Uh majority of the code issues caused from mobile food vendors have been addressed with code enforcement prior to the issue rising to a full violation. Um, per code enforcement, they had one official
closed case regarding a vendor that did not get a permit through staff and that was rectified. Uh, and regarding food deserts, greater than one mile from fresh food is a standard research accepted distance to
qualify an area. And I'll touch on that a little bit more. Next slide, please. This map shows the location of mobile food vendors and distinguishes ones with the 200 ft buffer conflict in red. So
you can see those seven on the north end of the city and then one further south. The ones in yellow uh would be considered compliant at this point. Next slide. As for food deserts, we mapped the
location of these vendors. also the seven major grocery stores and the restaurants. Then added a onem buffer as we discussed around each major grocery store as the distance from fresh available foods. So based on this
research, there are a couple areas in the north part of the city across from 468 and 441 generally between US 27 and the mall could be considered food deserts. I would like to note part of
this is likely due to underlying zoning being more residential in these areas, but based on um the research we found, I just wanted to bring this to commission's attention since it was a concern. Uh next slide, please.
We're looking in the south area of Leburg, the CR470 and CR33 and the CR48 areas could also be food deserts based on this definition. Again, in these areas, I would say this is likely due to residential zoning.
Next slide. Thank you. Findings show that mood mobile food vendors are following similar patterns to big box grocerers such as being clustered at major intersections and along thoroughares. Again, because we're limiting mobile
food vendors to commercial, industrial, and planned zonings, they would naturally cluster along these corridors where that zoning is more prevalent. Uh, restaurants are more scattered throughout the city. Staff believes this is a future issue we can investigate
further, i.e. designated food truck alley site and perhaps in one of these areas with a PUD specialty zoning. Tonight's meeting, we're going to bring it back to code adoption if city commission wishes to adopt the code with
the requested changes. Next slide. So in section F exemptions, staff has clarified that a temporary use may be issued to a mobile food vendor for a maximum of seven consecutive days twice per year on a property that meets
location requirements. So therefore they are eligible for a maximum of 14 total days within a calendar year provided that two temporary use applications are provided to staff. Next slide please.
In section I location requirements staff has amended the language to measure the operational uh buffer property lineto property line and this is the 200 ft buffer as discussed previously. Next slide please.
In section K, mobile food trucks may now remain on site overnight provided the truck is secured, equipment is stored inside, and the truck is not in operation beyond the business hours of the principal business. That was something contemplated at last meeting.
In addition, staff has clarified that all mobile food trucks must be a minimum of 10 feet from the public right ofway. That way we are getting proper access and creating um a situation that is more conducive to public safety. Uh staff is
available for any questions or clarifications at this time. We do have a couple questions for you, Max. Yes, sir. Handashing and bathrooms, are they required? Yes, they are both. Uh handwashing is addressed by the statute and Florida
Department of Health and DBPR. They require handwashing sinks for every mobile food vendor. We have also adopted that into the code per their definitions. So, bathrooms, each site must have a principal open business which would allow the customers to use
the facilities there exactly. And then if someone wanted to hire a food truck for a private party at their private residence, are they able to do that? under the temporary or excuse me, a temporary situation that would allow this would be a maximum of two hours or
less. Um they are not required to get a full permit. This is kind of like our um ice cream truck exemption at this time where uh if they let's say they pull up for two hours and then pick up and leave, they would be permitted to do so
as that would not rise to a full location compliance situation. Are there any ingress or egress? Sure. Rules. So, mobile food vendors are not required or not permitted, excuse me, to take up required parking on a site. So, any
parking spaces they take up would have to be over the amount uh permitted or required for the the business. And then I also wanted to note the 10- foot from the public rightway rule that we've implemented again in this version.
Otherwise, ingress and egress rules are the same as for the primary business on site. So, they would not be permitted to block that. I think that was all my questions. Thank you. First of all, all all your presentations over the last few meetings have been
been excellent. Um, when when I read the packet, I guess I'm reading this table wrong, but on the 200 foot buffer, it says here there's two restaurant conflicts, but up here, I think you're telling me it's like 37%. I'm just a little confused there. Sure. Um, I apologize for that. So, the
37% number is the more is the correct uh number. It's seven out of the 19. I was hoping the the two was the number. Unfortunately, no. I know there's a lot of food truck uh vendors in the audience. Can you give a little breakdown of what the process
would be in the different options? I think that was in part of your in the packet. Absolutely. I can discuss that further. So, for a permanent vendor on site, that would be a letter of location compliance through the planning and zoning office. they are welcome to call, email or come
into our front counter to go through that process and we can assist them in any of those ways. Uh that would involve coming to us with a site picked out. They proposed the site to us. We would check out the zoning to make sure it's
compliant. If it's compliant, they would go ahead and get the uh information packet. They would provide us their contact information, their um insurance information, and then a notorized piece of paper to take to
the property owner to get notorized, excuse me. So, the property owner would sign and notoriize that they are giving consent for this vendor to be at this location. So that coupled with the the contact
information, the insurance, and then the letter that staff writes saying the site is compliant, sends them forth for their fire inspection with Leburg Fire Department. And once we get the okay from the fire department, they are free
to vend and we typically notify them via email that they are able to vend. So there's a permit option and then there's some other options as well, Max. Absolutely. There's also the temporary use option which is what we discussed. Can you go back a few slides?
One more right there. Yep. Thank you so much. It's uh the maximum of seven consecutive days twice per year. So again, maximum 14 days within a calendar year with two applications to staff.
no more than three mobile food vendors per property. But this is more for like a weekend event situation. We wanted to have a pathway that let's say if you're not interested in vending full-time somewhere or you want to check the site
out to see if it's like a profitable spot, you could apply for a temporary use prior to vending and then bend on site. Uh lastly would be through our special events with the city and they would uh
go through the city of Leburg recreation department for that avenue and just to clarify there's no fees for the there are no fees. Okay. Thank you. That's all I had. Can you tell me can you explain why the limitation of time? You said 14 days.
Why is there a limit if it's approval with a business or Sure. So that's for the temporary option only. This is more meant for, let's say, someone is coming elsewhere from Lake
County for a weekend event, like a local business uh wants three trucks to show up. It's more for that sort of situation for their grand opening bash, something like that, rather than a permanent basis of being
there full-time vending, you know, Monday through Saturday or whatever the principal business has. So, does that answer your question? Yes, it does. And if a vendor I just want to add on and if a vendor wants to do two spots on different areas, how
would that be for temporary if they're not sure yet if this is conducive financially for them if that's a good spot or not? So, can they have an option to go to the north side of town and then another day to the south side of town? There is nothing that would prohibit that under this. So, they could apply
for two separate, let's say a three-day weekend here and a three-day weekend there to uh see what is the best spot to come in for permanent um use. That would not be a problem. Any other commission comments?
Yes, sir. Um so, I am okay with the general package. If we adopt this tonight with the 200 foot border, there's a chance that seven vendors will have to close. Is that correct?
They would have exempt them without getting a letter. Correct. We would uh exempt would close. If they don't get a letter, commissioner, we could exempt them if you like. We give them the grandfather treatment, so to speak, of existing
non-conforming like you would in zoning if that's if that would be preferable. the buffer that would bring them into compliance. 100t 100t for grandfathered in uh under the 200 foot under 200 foot would bring them in. Okay. So you could grandfather those seven vendors in
the the instructions were to make sure no one was caused to go out of business as I understood them from the last meeting. So, um, we were thinking about if if we could use the existing non-conforming, someone who is properly does have their
letter now, we could certainly note that and they could continue. We wanted to be sure that that was brought out. I'm fine with that. I'm fine with the existing grandfathered, but they have to meet all of our rules, the rules and regulations when it comes to compliance, when it comes to like
generators, self-sufficients, and stuff, things like that. Yes, sir. I'm I'm okay with that. I'm fine with that. Um, so we're impacting seven food vendors. Have we identified I know we talked about sites where they could group uh group group up
in in groups of three. Do we have those identified yet? I saw some there was a on the packet there was three locations. One by the high school across the street and then the resource center. I didn't know if those were confirmed or not. Last meeting we were I mean I guess where I'm going with this is maybe a grace period. I mean, I I
think it'd be prudent for us to offer the vendors, you know, have some sites identified at least give them somewhere to go in the meantime. They can probably find other sites. Um, I think most of them have sites currently, but we're forcing them to move. No, those seven would be grandfathered in.
Oh. Oh, okay. Okay. But those seven any additional would have I thought it was a temporary. Okay. Correct. Um, yeah, that that's a lot better. The only thing I was I don't want to overly complicate. The only thing I was going to add to the equation is because I was
reading about what other cities have done. Um you know this has been a tough subject but for example I'll use I hate to single them out but I'll take La Palma. Yeah. He's got a food truck right next door. I would not want a Mexican food restaurant food truck next door to a Mexican restaurant. I don't know if
that been talked about at all. Can we I mean you may not care. I don't know if I did read other cities were doing that where they that there were differences, you know, where a guy comes and parks up a direct competitor. I I don't know. I don't want I don't have answers to that because I
have had I've only had one good conversation with someone who owns a restaurant regarding food trucks. I've had no complaints from restaurant owners. I've had no one bringing this to my attention. and I I sought out Oakwood
Will and asked him and his opinion was that it's it's not the same customer. Okay. It's uh and I've I've had zero complaints by the way about the food truck. So, you know, I just think, you know, and there may be some disagreement and I might might not be
happy discussion, guys. You know, I but I haven't had people complain to me that own restaurants, and I would hate to put people out of business that are making a living. So, I think we're not I think we should let the
market, if I may, let the market make that decision because um it's awfully tough. And as as was stated in the previous meeting, we don't want to see these guys go out of business. We just want to be compliant with the state statutes. Yeah. And I I knew we talked about three sites. I guess I wasn't clear where we
were with those sites. So, I'll just try to show some pursuit that. Yeah. Okay. Yeah. Okay. Thank you. The verbiage in there still about the property has to be code compliant. Correct. That verbiage is still in there. Um and staff is happy to do additional research on those sites or
other sites that may work. I think the commission I think I I think we're all in favor of looking at additional sites for a food truck alley. Yep. Of some sort. We had initially identified I believe it was three. Um, but we have not had a chance to fully get into all of the
issues that would come with each of those. We that we're we need to look if there is public property available or if there's private property available, then that would cause contract issues that could be handled between the food truck owners and the private property owners. But then we got to check zoning. So,
there's a bunch of things that go into this. It's not as simple as what it may seem, but uh we're interested in doing some some more study on that to suggest some locations. Then perhaps if it's okay, we could contact the property owner, see if they're interested, and
also see if the city has any property, which we believe the city may have at least one spot. Okay, that would work. Okay. Any before we This is a second reading. So, do we need
to make a motion to amend the ordinance? Yes. To further grandfathering, correct? Yes, sir. Yes, sir. That's right. The the seven that are out of compliance that are out of comp would be adversely affected. Yeah. Do we
want to allow public comments before we Yeah. I I just want to make sure and and the question also if we're going to consider private property or not property, we I think we should extend a little more time before we make any
decisions on this cuz I think it's fair enough for if I'm hearing right, you just said making a a motion to amend until later date, right? No. No. just the grandfather in that the grandfather that's seven in okay
right you know that's okay but what about the but what about the fact of now considering private property as well as city property the the existing units are completely on private property what staff was actually
trying to indicate was we would like to look at public property see if there's anything that's possible there and also look at private property see if there's any place that's large enough that could have a food truck venue like a food truck u specific place, a food
truck mall or something. And um so that that that takes some time for us to to work on, but we have already started it and if the commission would like us to continue in that direction, we would glad. I have a potential spot for you. I'll get with you after. Thank you.
Now I have another question. Now, when we identify these spots, is this to be remained for what type of duration? Cuz wouldn't it be fair for a truck to go wherever they want to go to sell or what we've seen I I've seen in different states and and downtown Jacksonville,
for example, in in Florida, uh there is an area, I believe it's private property that is specifically for food trucks and they stay there year round. Mhm. And um if we would love to have something like that. I've been in some other states where uh they have created
a food truck alley. Um so there's really some creativity here um that that could be applied and we'd love to hear from the owners as well on their ideas. And just piggybacking off that comment, we had a cap at three. I'm I'm thinking
out loud to get private property owners. I mean, I wouldn't mind bumping that a little bit. We we initially identified three as potential, but since we have No, no, I meant the number of truck. Did I read it wrong? I thought I read we were capped at three trucks per site. Did I read that wrong? Okay, I'll be
quiet. There three. Okay. I thought the food alley sites were limited. Three sites we' identified for food truck malls. And I thought those I thought I read those sites were limited to three food trucks per site. Okay. My bad. That is only for the temporary use. This
would be a full-time venture that we'd be contemplating. Okay. Thank you for that clarification. One last thing I just thought of speaking on Commissioner Bur's comments. The ones that were grandfathered in, they would still have to meet with the principal owner and get the letter and all that stuff correct. They already have that because they're
on record as having a letter of location compliance. It's just the new buffer rule that would make them non-compliant at this time. and and there all those ones are aware of the potential changes when it comes to uh water, electric, things like that. They would be and we would get with them
because we have them identified and can work with them directly to to make sure that's not an issue. Any other I would just add on to Commissioner Bur's comments as far as an amended motion to address the grandfathering in of these seven uh businesses that um we
make some kind of condition as far as that they're the seven businesses with existing letters on file with the city so that there's some way to at least clearly to identify who those particular vendors are to avoid confusion.
Yeah. So, uh, thank you Dan and Max Allen. We're going to open it up for public comments. If you would please state your name and address. Uh, maybe give us the name of your food truck so we have an idea who it is and, uh, you have three minutes, guys. Thank you. And if you would form a line up here.
Yes, sir. Yeah. Good afternoon. My name is Simeon Fountain. I'm owner operator of IQ225 Barbecue located off of Main Street. So, uh, good afternoon commissioners and our esteemed mayor. I want to jump right
in and talk about the word perception in 18 years in a senior leadership role working in healthcare. That was one of the hardest lessons I had to learn as a leader. having to learn how to own someone's perception of me, even if it
was wrong. But I had to own it in order to fix it. Here are some of my perceptions thus far. Because I'm an owner operator of a mobile restaurant, somehow I'm beneath those who are in a brick and mortar. I submit to you all that I live in the
community, city, and county where my mobile restaurant does business. I bought my generator from a local business. They actually built it for me. It's an amazing generator. Um, I buy my gas from local gas
stations. I buy all my meat from a local groceryer, so I know I'm providing the best quality meat. My business pays taxes to the city of Leburg. I own a home that pays taxes to the city of Leburg. My family and I have
been have been and will continue to be contributing members of our community. We have been advocating for Leburg PD since 202 2010. Sergeant Daniels who has retired, he can uh definitely attest to that. We've partnered with other mobile
restaurants. Charles Zui, who's here right now, I don't know where he is. There he is. We've fed local fire departments um out of our pocket just to show them thanks. We've also done the same for special needs groups. My wife and I are parents
of two special needs children. So that that's near and dear to our hearts. And even our esteemed mayor helped quarterback logistically our efforts to feed over 80 homes after Hurricane Milton left parts of Leedsburg without power for over five days.
None of that, none of the affirmation you will see on any social media page or or site because those were not a look at me situation. Rather, our community called out for help and we answered that call. Simple
as that. I've been hearing things of some people don't like feather flags. We need to we need to draw customers attention somehow. Let them know that we're open. We're not a brick and mortar, but still we're not less than brick and mortar.
Suffice to say, whether we're brick and mortar or mobile, we're all restaurant tours. So, I'm sure there are some brick andmortar restaurant tours in this room, as well as I know there are some mobile restaurant tours in this room. There should not be a line dividing us,
defining us as to who we are. Thank you, sir. Can I just make one last suggestion? I'm a stickler for time. So, I stickler for time. Yeah. If I give it to you, I have to give it to everyone. Gotcha. Leber bike week. Look and turn.
Yes, sir. Good afternoon. My name is Colon Robles. I am one of the owners of Super Taco Stroke. Me, my wife, and me and I, we owned it. We own also the small plaza. As I say last time, um
I'm talking about the self-sufficient part of we al don't using power directly from our own businesses that we own. Uh I got two suites in my plaza that I actually have power and I pay to the
city all the fees only for half that. I'm not opposed. Sorry. That maybe uh extra tax is being imposed to my electric because I'm feeding my food truck. Maybe a fee. Okay, you got a food truck, you have to pay $50 extra a
month. But all the pollutions that come from a generator running all the time, all the extra work, extra spends, we have to when we run with uh food truck, we have
to have at least 25 uh five gallon gas tanks in our store to be putting in the generator all the time. All the time. I pay electricity. I pay taxes in my home. I live here in Leburg and uh 10 3048
Armenia road. Uh I own the plaza. I just paid my property tax five six months ago. $10,000 for my business. Uh I still feel like uh somehow we've been targeted and that's we are trying
to make business better. I'm trying right now. I'm in the middle of a nightmare changing the roof. It's a lot of things in that. Uh I get rid of things that was addressed like my boat. I sold it. Uh almost go my my uh camper
that I have. I mean I've been taking care of everything that you guys require. Um and I got plans. I got big plans. I going to carpet the plaza. I going to do a lot of things there. Going to make it look good, look beautiful.
But I I want some support on your behalf. I mean we are trying to you know grow up make things better business I mean leave. Thank you. Thank you sir.
Any other public comments? Yes sir. My name is Michael Conover. I'm the owner of Steak Shack Beastro and Catering. Our home base is at Dirty Soft Saloon, right across from Gator Harley. A lot of people know the spot. I'm going to touch on quite a few of
everything on this. I'm going start with the whole 2hour rule. All right. Steak, Shack, Beastro, and catering. I don't know if you guys know about catering, but if you're going to go cater a wedding, it takes two hours just to set up. All right. Us as mobile vendors, we
have our health health uh management certificate. We know how to handle food. We have refrigeration. We have all the components to do exactly what restaurants should be doing. We should be given our appropriate time to serve how we want to serve. We know how to do
it. We got this far with the business. Along with that, this far with the business. Food trucks have evolved. They're not roach coasters no more. We know what we're doing. We have industrial equipment in our in our trucks. We don't have little skillets.
All right. So, it it's not what it used to be. All right. Going to uh the potential food deserts and these great off areas where you guys obviously don't want us. We're there because of the business, right? Along with all the
other businesses that are there, people who go to downtown as businesses, they open a business there because it's thriving. That goes for all businesses. No one wants to open a business where it's not thriving. Why would we open up somewhere where we're not going to sell the food, sell our product? That makes
no sense. You're going to kill us right there. Another thing with the food truck out, why would we want to sell right next to another food truck? We're separated right now. Do you see another food truck within 200 feet of another food truck out here? No. You see a restaurant next to restaurant, y'all
don't say anything about that customer base. All right. You saying that a sit-down family is going to go instead to a food truck even though they had plans to go to this restaurant all day? No. They're going to go to that restaurant because they want to go sit down. People who go to the food trucks
are going to the food trucks. They want to go to that food truck. They're getting that home-cooked meal. All right. That's what they want. There's a total difference in food trucks and restaurants. If a restaurant is mad that a food truck is next to them selling, that restaurant need to re-evaluate
their business because obviously if a food trick scares them, then that's their problem, not ours. All right, [Applause] I can go on all day, but I'm sure you got my point here. Thank you.
I I What was the two hour? So that was for like a an event like if you wanted to hold a party at your house. Yeah, we need to amend that. So find amending that. Okay. So we I just wanted to get I tell my notes. Okay. Thank you. So all right. Yes. Public comments. Yes.
I'm a food truck owner as well. My name is Eric Reese, owner and propritor Miss Tom Lee Soul Food and Barbecue. I came down to the meeting even though I'm not really in the area. When y'all adapt the laws early this year, you made me leave the area. I was set up at the Brook of Bait and Tackle. I've been there two
years. I had great great clientele and everything. When you told me I couldn't have my signs and my chairs and my tents out, my customers like to come to my food cuz I got sold food and barbecue. They want to sit down and eat, pick the pick the teeth a little bit, talk and run their mouth. You know what I'm saying? So, that really got to me where
I got to go where I can keep my people happy. So, I went back to food. I went to Fulin Park. I'm at Sevenstar. I'm out there every weekend. I got the same clientele. So, it's not really bothering me. I came down here cuz this is my family. We all together. We all come up from dirt. Most of us, we ain't had
silver spoons or none of this here. I'm I'm I'm be honest with you. I started off selling drugs when I was a young man. That's why my life was like it was. But I turn I turned it around. I got everything right. Now I can sleep at night because I got me a business. Lord has blessed me and rest of my friends
have been blessed and all I want is a fair share to do the same thing that y'all been doing the whole while make a living man and love and everybody has love them. That's all I want to talk about. Thank you, sir. Thank you. Any other public comments? All right.
Yes, ma'am. Good evening, mayor and commissioners. My name is Constance Brown. My address is 7230 Plantain Drive, Orlando, Florida. Uh I am the wife or first lady of Pastor Alonzo C. Brown, Zion Hope
Missionary Baptist Church. Uh we're in Carver Heights. So I have a question, more of a question. Uh when you talk about food trucks, um we're getting ready to bring a bus in to serve vegetables. Is that going to be allowed? Because when I called I was told we
didn't require a permit for that, but I'm listening to all these rules. That would be considered a food truck as well. Am I correct? I'll let staff. Is that considered a food truck? Miss Brown? I do not think so. This is a service of your church.
To the community. To the community. It's for the community. So, it doesn't matter where we park it on our property. You're going to take it to the church? It's going to be at the church. Church property. Yes. McCormick Street. It's not a food truck. So I don't follow have to follow these rules then. Correct.
So So when you say you're serving vegetables, are you cooking things? Fresh vegetables. It's a fresh bus. Yes. More like a farmers market. So I'm good. Yeah, that's Thank you. I would assume you I can't speak to the
code, but this isn't this isn't the same thing. Okay. Cuz I called code. Yes, I called code and they told me it wasn't required. But then when I saw this, I just need to make sure before we start. All right. Thank you very much. All right. Any other public comments?
All right. Seeing none, we'll close public comments. Um, so the last thing we talked about was amending the U window from two hours. Do you guys want to go? I mean, it could take two hours to set up. So, you know, I would get I would go up to 24 hours. I
mean, if guy wants to So, that's a private residence home and stuff like that. Um, I'm just thinking out loud. I don't want to hinder their How much time do you need? If it's a wedding, at least four and we have an hour depending on what food you got. I got seafood, so I need four hours.
It's too many. It's too many variables. Okay. So, so six hours six hours it seems like it make them happy. All right. All right. Thank you. So, I'd like to make a motion that we amend uh the uh the ordinance from 2 hours to 6 hours.
6 hours. And then uh also uh there was that the way the way the grandfather in this that we grandfather in all businesses that qualify which would be seven according to the 200 foot buffer that we would and we
identify them. How do you want to say that Grant? Uh I think based on the letter of approval that currently exists on file with the city. Okay. Can I get the audience to remain quiet? Thank you. All right. All right. So, we have a motion on the floor. Yeah. So, moved. So, we have a motion, a second. Any
discussion? Any further discussion? No. So, roll call on the uh motion, amended motion. Commissioner Peterson, yes. Commissioner Barry, yes. Commissioner Bur, yes. Mayor Reese, yes. And now we need uh mo we have a
motion and a second already on the original motions. We just need to do a roll call on that as well. Any further discussion on that? Commissioner Barry, what is this? This is the original motion. Oh, as amended. As amended. Yes.
Sorry. Commissioner Bur? Yes. Commissioner Peterson? Yes. Mayor Reeseman. Yes. Would someone please introduce 6 A2? I'll introduce to be read by title only, please. Sorry. You're good. Don't don't don't feel like
you need to rush. Okay. An ordinance of the city of Leburg, Florida, pursuant to section 1 196.1978 parenthesis 3 parentheses zero. Florida statutes electing to not exempt property
under section 1 196.1978 parenthesis 3 parenthesis D1.8 A Florida statutes commonly known as the live local act property tax exemption for certain multifamily rental units providing for findings providing for opt
out providing for applicability providing for advertising and notice to the property appraiser providing for no waiver of rights providing for an act effective date and expiration. Providing for severability and conflicts and providing for an effective date.
Motion to approve. We have a motion and a second. Any discussion? Any comments? Any public comments? Seeing none, roll call. Commissioner Bur? Yes. Commissioner Peterson? Yes. Commissioner Barry? Yes. Mayor Reeseman? Yes. Would someone please introduce 6
A3, four, and five to be read by title only? I'll introduce must be read by title only. 6 A3 an ordinance of the city of Leburg, Florida, annexing certain real property consisting of approximately 91.07 07
plus minus acres being generally located south of county road 48 and east of number two road lying in section 17 and 20 township 20 south range 25 east lake county Florida provided that said property so annex shall be liable for
its proportionate share of the existing and future indebtedness of said city providing that such annex property shall be subject to all laws and ordinances of said city as if all such territory had been a part of the city of Leburg at the time of passage and approval of said laws and ordinances providing that
such annex territory shall be placed in city commission district 3 and providing an effective date 64 an ordinance amending the future land use map of the comprehensive plan of the city of Leburg changing the future land use map designation of certain real
property consisting of approximately 91.07 07 plus minus acres being journey located south of county road 48 and east of number two road lying in sections 17 and 20 township 20 south range 25 east lake county Florida and providing an
effective date 65 an ordinance of the city of Leburg Florida changing the zoning on approximately 196.07 07 plus minus acres from Lake County A agriculture, city RE1 estate
density residential and city A agriculture to city of Leburg PUD planned unit development to allow for 586 detached single family residences for property generally located south of County Road 48 and east of number two
road lying in section 17 and 20, Township 20 South, range 25 East Lake County, Florida, and providing an effective date. Thank you, Andy. A motion to approve 6A3. We have a motion.
[Music] We read all three. We read all three. Yeah, we need a motion to approve before we can go to second. Okay. So, we have a motion of discussion. Mr. Miller. Thank you, Mr. Mayor. The this project is called Lake Margaret Estates. It
includes an annexation large scale comp plan and reszoning. Uh the overall proposal is for a land area of 196 plus or minus acres. Generally located south of County Road 48 and east of number two
road as seen on the maps here. Western board of this property lies along number two road and is adjacent to the Eagle Tale Landing Project uh which is underway for phases one and two just across the street and also in the city limits. Approximately 103 of these 196
acres of the property are already within the city limits. That 103 acres has a city zoning dis has two city zoning districts agricultural and estate density residential. And that 103 acres
also has a future land use of estate because part of the land already lies within the city limits. The comp plan amendment for this property is for the remaining 90 plus or minus acres and the zoning is for the entire 195 196 acres.
So it's we have the legal descriptions worked out and everything on that. The comp plan amendment for the property is is for that remaining 90 acres and that is a request going from Lake County future land use of rural transition and
rural to city of Leburg estate. The zoning for that project for the entire project is from Lake County agriculture city RE1 which is the estate density residential and city agriculture to city of Leburg PUD. The background on this
request is for future development of 586 detached single family units which is seen in the uh conceptual site plan which is in your packets. Um we have sent this project out to all of the city departments in Lake County. Uh
the city had the city departments had no comments on it and that indicates that capacity is available for water, waste, water, gas, etc. for the infrastructure needed to support it. Uh the school board noted that the project would be subject to a school concurrency review
and that indicates that there would be a future uh schoolboard mitigation agreement that would be needed. There was one in your packets earlier tonight would be the the same thing. Um, Lake County Public Works received the project and reviewed it and had numerous
comments regarding and including, and I'm summarizing here, but they had some a lot of comments, a possible traffic light, turn lanes, the need for additional rightway, and maintaining some existing easements, adding sidewalks, and then drainage and storm water improvements. That's pretty
standard for any of these type developments. Um, under the PUD requirements, the proposal consists of a total of 586 detached single family homes, two floors maximum height. This will be a platted
subdivision, so individual units would be sold. Um, no other uses are permitted in this proposal. The lots will come in three different sizes, 50, 60, and 70 foot widths. Of those lots, approximately 316 or 55% would be in the
50 foot widths and those would have a minimum house size of 1700 square ft. Approximately 155 units or about 25% of those lots would come in 60 foot widths. And there would be an 18,800 square ft house minimum. And then the remainder of
approximately 115 units or 20% would have 70 foot wide lots with a minimum of 1,900 square foot houses. Um and then there's a minimum of two off- streetet parking spaces for each unit in the development. There are um design and
architectural standards that apply as they do to all of our PUDs. There's a list within the PUD of architectural features and the developers are required to select five of those features for each home. 35% of the property would be in open space that is exceeded in this
request. We do as a standard in our PUDS require dark sky lighting and there is significant buffering to adjacent properties provided in the PUD including a 25- foot buffer tract around the entire property. The landscape buffers around that property are not part of the lot. So they are separate and must be
maintained by an HOA. There's bea or Bermuda grass allowed in place of St. Augustine as we're constantly trying to get rid of St. Augustine as it uses a lot of water. Two trees required on each lot. There's signage at the entryway, which would the entryway would be a
boulevard entryway, uh, featuring a concrete brick or stucco walls on each side or and and we're going to get into some changes here, but or a sign in the middle of the boulevard landscape feature. Uh, there's 2.7 acres of
recreational use area required, which would include swimming pool, cabana, on-site parking, children's playground, gazeos, dog dog parks, and trails. Um the retention areas, some of which may normally be dry, could be used as fields
for play areas and the recreation amenities must be constructed by the time at least 50% of the residential units are completed. In addition, it all has to be this entire development has to be on city water and wastewater. So there's no wells or septics. And there
is of course the standard phasing clause that requires the development move forward to a substantial commencement level within four years or the property automatically reverts to the RE1 zoning requirements which is 1 acre per unit.
Now I wanted to bring to your attention that in discussion with staff the developer did make some requests of the PUD which we found to be perfectly fine. Um, unfortunately I think I added the wrong copy into your packet. U there, but but they're very minor and I'd like
to go over those with you at this moment. Uh, under the acreage it says in our PUD it says 196.07 and the developer is saying it's 195.6. So it's that's covered by the plus or minus and approximately. But in the
effort to be accurate, we we agree certainly to make that type of change. under the lot size minimums. They made a request that staff agrees with in in that there are is a request for 585 586 units and they're on different lot sizes
50 60 and 70 ft. In the PUB it currently would say you need 316 as a minimum on 50s 155 as a minimum with 60 foot lots and 115 on the 70s. That's standard language in our PUDS. What we have found though is there are times when there are
engineering issues or problems on the land when they get out there and do soil samples and uh engineering work like that. And what that can potentially cause is that the PUD comes up short of a minimum number. If we're saying you need 200 of this size lot, but they can
only get 198, they shouldn't be p they I'm sorry. If if we're saying you need a minimum of 200 lots of this particular size and they can't make that 200 foot minimum, um we decided if we leave it with those numbers, but we throw in the
percentages. So the 55% equals the 316 lots, the 25 equals 155, but allows some some shifting in there if there's a problem with the engineering. And then at the end of the project, you're still consistent with the plan unit development. The the total number of units does not change. the density does
not change, but it will not find them technically out of compliance. So, we'd like you to consider that. It's just saying you have to do 55% of this size, 20% of that size. It's all it is. It's the only difference. Um, but it does not impact the density
of the total lot number, and we'd like to do that. Um, under item 6E, open space, there's amended language for the fencing requirement to allow fencing as shown on the master development plan. What the current requirement says is fencing all the way around the PUB. And
what we've begun doing uh some time ago is not requiring that fencing, particularly when it is by a wetland area. You don't need a fence if you've got a wetland. Nothing's coming across that. So, we'd like to do that. under site access and sign signage which is
under item 7D. We'd like to revise the wording to allow a sign within the landscape areas within the boulevard entrance. Um the wording right now when you come in the boulevard entrance would have a 5-ft sign on each side of the road. They said can we just do one sign
in the middle of the boulevard landscaped area? That's not a problem from staff's perspective. You you can do either or both. Doesn't really make any difference. Um, under 13B, they would like to ask for one large recreation area instead of
two smaller ones. They'd still be able to break it up into two smaller ones if they wanted to, but if they find some good land for the recreation area, and staff has never had a problem with this kind of thing. Um, seems to work. So, we had previously ch agreed to all those changes, but for some reason, I I'm not
sure. I think I just didn't load the correct document. And we want to go over those. So, if you approve if you choose to approve these pro this project, staff is respectfully requesting that the motion would include those changes. And um there are a number of folks here. I
believe Mr. Mike Rankin is here to speak to this case and a number of other folks from the developer. They do have a um PowerPoint to show you if you're interested in seeing that. Thank you. Yeah, Dan. Uh,
no access to number two road. That is correct. But there's an emergency, I believe. But that's it. Just through. But they're part of the county all along the border. They've got to do road improvements to number two road. Is that the read that wrong?
Well, if they annex, then they would have to do, if I can point this, they would have to anything along number two road. Here we go. They would have to improve all the way along there. Okay. Anything that's adjacent to number two. But their traffic is not to go on number two. That's correct.
Wow. When you say improve, I mean, I think of like uh what am I trying to say? Ingress. Egress uh turn lanes and so forth. Are you saying they have to widen the road or you um if you go out there now, you'll see some major improvements that have been done to number two road. If you're going
I guess it's east on 48, you turn right. They're talking about um something similar to that because it used to be number two road bumps right into 48 and it's very small and insufficient. Um Eagle Tale Landing when they came in, they expanded, added turn lanes and that
would go back. Okay. Okay. And Lake County controls that and our PUDs are written to support Lake County in that. Okay. I was just going off here. Did you anything else? I had I had one comment question. Um I' I've said this on numerous developments. um the
neighbor I mean if I live next if I live next to this development I would rather have a landscape buffer than a fence all I'm saying as I'm open to you know making compromise there uh I worry about these fences not looking good in 5 10 years whereas the landscape buffer will get better and better but that's up that's up developer and nearby residents
what they want um and there's there's some language in many of the PDS I believe it's in this one that allows if the developer comes up with a better solution that we can work it out at the staff level. For example, some often if there is a
requirement for a sixoot fence, but they come in with a 4ft split rail, that might be considered much more attractive attractive. Or if there is a large buffer that is uh undisturbed, we can work with them. Okay. I was just trying to give you flexibility with the with the joining property owners because we've had a few
people come here. They wanted landscape buffers on different developments. Yes, sir. Versus fencing. Okay. One last question, Dan, and maybe I missed it. This does this include for the ponds and have aiators or fountains as well? I didn't see it in here, but I maybe I missed it.
I would like to add that. So, uh I I'm not sure that it's in there. I will make sure that it is have if the pond is to have an aiator and andor fountain. I I do not remember but to keep it clean and keep we that is one of the changes that was
requested by the commission and we really like that along with the 35% open space and dark skylighting and I will make sure that it's in there. Okay. All right. Any other questions for Dan before we go to the developer? All right. If the developer would like and we could do their presentation.
Good evening, mayor, members of the commission and audience. For the record, Mike Ranken, owner of Land Planning Group on 20 50 Classic Lane and Tvaris. My wife will tell you the only productive comment I had tonight was the
thunder Jimmy stole that there'll be no ingress egress off number two road. So, I fulfilled my task from my wife tonight. Uh we do agree with uh the stipulations that Dan has written into the PUB and I will yield my time to Tom
Daly who's going to walk you through the project quickly. Good evening. My name is Tom Daly. I'm an urban planner and a landscape architect. 913 North Pennsylvania Avenue, Winter Park, Florida, Daily Design Group. And we're here on behalf of the applicant. A very brief
presentation. Dan here covered everything that I was going to talk about, but just just so you can see the the item on the picture on the left is kind of the current condition. The north 73 acres is currently um not within the city, but
the parent the major portion of the central part of the of the project is already within the city. About 53% of the property is already within the city. It already contains the future land use that we had uh requested. The the key of putting including that
northern piece is that right now all the pro the only access this property has is to number two. So by incorporating that northern piece uh that gives us the ability to access only on the north side. So that's a the other two pieces
we're annexing are two smaller pieces that were just not annexed in in the past. So, like like Dan was saying, we have um roughly uh 586 single family homes, no multif family, no town homes,
uh all detached single family uh homes. We're asking for a PUB, which kind of controls everything with the architecture. If you can go to the next one, please. Do I have a clicker? Oh, sorry. It's right here. All righty.
There we go. This is the plan. It's this is a very, you know, conceptual plan, but kind of shows a main road coming in off of County Road 48, comes back and goes serves all the way down to the middle southern portion of the property. This exhibit just simply shows that the darker shaded areas are already in the
city. And the the orange and the yellow are the ones that we're proposing to annex. And then this is just the master plan overlaid. the uh access to um uh number two road is emergency only. Uh there are some folks that that utilize
that and so we're working with them on coming up with a gate. We're going to put an emergency gate in and then give the residents that currently use that the you know the clickers or whatever mechanism we decide to do. Um so that way we can our residents can't go in and
out but the folks that live uh kind of where we're wrapping around um they can either use our road the public roads because this is all public road uh development or they can use Gospel Hill either one. So we're not changing the character of how they in ingress and
egress their property. So um there's some examples of the homes styles. Uh we have three different home lot types that are proposed. The smaller being 50 foot wide with five foot setbacks on either
side. There's provisions in the PUD about the drainage for all of that. You know, with the gutters and the things, but this is just some examples of the kind of homes that that we're intending to to develop in here. Uh it'll more
than likely be um one or more builders. A lot of times in these larger uh developments, you'll have maybe two builders that'll be doing different products. So that makes it even more um less cookie cutter development where
you're going to have different styles coming in. But this is just an example of like what on a 60oot lot would be and then this is the 70 foot lot. So it'll be a mixture of one story and and twotory. uh regarding what um Dan was
talking about with regards to the the updates and and revisions or clarifications within that development agreement. We're in agreements with all everything that Dan pointed out. One thing I would like to point out that we had talked with Dan is on the 60ft lot
product, we are asking for uh five foot sideyard setbacks instead of the seven and a half. The 7 and 1/2 sideyard setback would be for the 70ft lots. The reason we do that or we're asking for that is
that builders they have a 40ft pad, they have a 50-ft pad, they have a, you know, 55 60 ft pad. The 60ft lots with the 7 and 12 minus the 15 on both sides basically makes the product that would
be on a 50-ft lot be on the 60ft lot. Same pad width. And so if we're able if you're agreeable to allow us to have five foot setbacks on the 60 foot and the 50 foot, which is already in the the your uh draft
ordinance, that'll give us the ability to add another housing type. It's just just the way that they they set up their their building program. So, in in addition to everything that Dan said that we agree with um and and you know,
we're happy that that was brought forward. If you would consider having on the 60oot lots in the development agreement, there's a kind of a list of setbacks and square footages. The only thing that we would want on the 60oot lots is that we're able to do a 5-ft
setback with the provisions of gutters and all the various things because of of the drainage. Um what are the setbacks on the 50oot lots? I assume they're five. They're five and then and then when you get to the bigger lots there's seven and a half. So, but really, you know, we've we've,
you know, been working with staff on this and, you know, everything that they've brought forward, we're agreeing to and we're just here to answer any questions you might have. Any questions for the developer? Just one question. The folks in the rural area in the middle, uh, they have
had no complaints. There's no information. No, we we we had a community meeting and you know there were some folks that were less comfortable than others, but the folks in the middle um you know, one of them's here tonight and they're in support. Okay.
Just Yeah, there's no further commission comments. We'll open it up to public comments. Oh, and I would like to if there is public comments have the opportunity to come back up. I will give you a time. Are there any public comments for this item? If you would please if you would. Yes,
this is the time for public comments. Okay. Um, you can. Yep. Yep. Three minutes. State your name and address, please. Sandy Russ, 6813 Lake View Drive, Yalaha in the area bounded by County Road 48 and number two Road. There are
approximately 2,000 homes. Add to this the 2,636 homes and developments which have started construction in Howy and Leburg and proposed Lake Margaretta development. You can see this will more than double the number of houses in this area which will increase the population
and the traffic. The Lake Margaretta traffic impact analysis used the historic growth rate of 2% for calculations with the number of new developments in this area. Commercial and residential developments on US27 using only the historic growth factor
did not seem reasonable to me. The FDOT project development and environment manual for traffic analysis states in areas that are experiencing substantial growth, construction of parallel facil facilities and changes in land use should consider growth rates based on
population and employment growth. I found similar recommendations for this type of calculation and other FDOT manuals for areas that are experiencing population growth. I could not find in the traffic analysis report where developments such as Eagle Tale or Lake
Hills were listed or shown on maps which would indicate that the traffic from these developments have been included in the calculations. The analysis report states that there will be significant impact on County Road 48 from US 27 to Lime Avenue and the intersection at US
27 and County Road 48 will be exasperated slightly with background growth and development trips. This intersection US27 and County Road 48 already experiences significant issues due to the high volume of traffic. It would also be prudent to consider that
drivers will opt to bypass the traffic congestion on County Road 48 by using number two road as a shortcut. This is another recipe for disaster. The biological and environmental survey identified fernery and citrus production
operations from 1941 to 1957. Based on the chemicals used for these operations during that time period, there is a high potential for arsenic contamination in the ground. I did not find any discussion in the report regarding sampling for arsenic, even though there have been confirmations of
arsenic likely above the human health standards within a two a two-mile radius of Lake Margaretta for land that was used for citrus and fernary operations in the past. As a resident of this area, I am concerned about the impacts this development will have from a safety and
health perspective. Please do not approve the ordinances for this development. Thank you. Are there any other public comments? See, seeing none, I'm gonna I'm going to close public comments. Will the developer like to state have any
rebuttal? No, I'm I'm okay. So, no. Yeah. Final developer have any final commission comments? All right. We will have roll call on three or 6 A3. Thank you,
Commissioner Peterson. Yes. Commissioner Barry, yes. Commissioner Bur, yes. Mayor Reeseman, yes. Would someone uh introduce Well, we've already introduced Roll call on 6 A4. A motion to approve. Yeah. Motion to approve uh 64. Have
a motion and second. Any further discussion? Any public comments? Seeing none, roll call. Commissioner Barry, yes. Commissioner Bur, yes. Commissioner Peterson, yes. Yes. Would someone make a motion for 685?
Motion to approve 685. Second. A motion in a second. Any further discussion? Any public comments? This is the one with the amendment. Is that correct? Yes, Dan. The P. This is the any public commenting.
One second. this attorney. Yeah, I just wanted to Yeah, I just wanted to clarify that this is the one that you had recommended or requested an amendment on the PUD. We were requesting those minor
wording changes and on the gutters. Yes, I forgot to mention that one. We had talked about that previously. That was supposed to be in there. So, thank you, Tom. In that case, we would just add the gutter requirement for those 60oot lots. So I think uh do you need a motion to do that?
Yes, sir. I think a motion to amend uh to adopt the recommendations of uh the planning director, Mr. Miller. So moved. Second. A motion and a second on the amended motion for uh planning and zoning director's comments. Any comments on the
commission? Any public comments? Seeing none, roll call on the amended motion. Commissioner Bur, yes. Commissioner Peterson, yes. Commissioner Barry, yes. Yes. Mayor Reese, yes. And then we'll vote on the motion now of 685.
Commissioner Peterson, yes. Commissioner Barry, yes. Commissioner Bur, yes. Mayor Reese, yes. Would someone please introduce 686? I'll introduce as be read by title only. [Music] [Applause] An ordinance of the city of Leburg,
Florida, amending section 13, motor vehicles and traffic of the code of ordinances by amending section 13-5 to adopt the maximum rates for towing and storage of vehicles as set forth in Florida administrative code rule
15B-9.010 providing for conflict, severability, cotification, and an effective date. Motion to approve. We have a motion and a second. Any commission discussion? Any public comments. Seeing none, roll call.
Commissioner Barry, yes. Commissioner Bur, yes. Commissioner Peterson, yes. Mayor Reeseman, yes. Would someone please introduce 6B1? Introduce as be read by title only. [Applause]
An ordinance of the city of Leburg, Florida, adding a PDO, plan development overlay with a waiver from section 25-282 parenthesis A parenthesis 1 PDO 5 acre minimum to the existing C3 highway
commercial zoning on approximately 0.48 48 plus minus acres to allow for a duplex use for properties journey located west of Vista Avenue and north of US Highway 441 lying in section 23 Township 19 South Range 25 East Lake
County, Florida, and providing an effective date. This will lay over till August 25th. Anything from staff? Uh just to note, it's a PDO for two duplexes on two lots on Vista Avenue. Um PD uh plan development overlay And uh
that is a requirement in order to do the duplexes out there. There are duplexes. It's a mixed area with some commercial, some residential. My staff feels like this is appropriate. Thank you. Any comments from the applicant if they're here? No. Okay. Any commission comments? What was the date?
August 25th. 25th. Thank you. All right. What's No. Uh we move on to 6C, city manager evaluations. You sir. Yeah. Uh so uh the first uh August meeting marks the annual city mal city
manager evaluations just for sake of formality I'm going to refer to myself in the third person so it's always awkward uh but uh I did receive all commission evaluations uh from all five of the city commissioners uh for the
evaluations I I would say were extremely well. Um one was extremely poor. Um those evaluations have been all made at part of the public record. Um the summary of the evaluations was put together by the HR department uh which
was handed out to the commission and disseminated this afternoon which will also be part of the public record. the overall summary as well as the city manager self evaluation were all presented um and puts the city manager I think in in an above satisfactory
overall performance evaluation for the year which would make the city manager eligible for the annual um pay increase that all general employees of the cities received. So I would say um I've spoken with four of the five commissioners about the evaluations. I appreciate your
remarks and open to whatever feedback you have this evening. our city manager continues to do a great job. Um it's you know I was impressed by all the uh you know for the reviews. Um you know the city came out you know the residents came out a year ago singing
Al's praises. Uh you know I where I'm going with this is I don't want to lose Al Manor. I'm going to suggest I'll make a motion if needed um that in addition to the the 5% raise we're giving all employees that we give Al another 5%. In the corporate world, if you had a review like this, there would be bonuses. You
know, in fact, the corporate world, we don't give out standard, you know, you know, across the board, but they don't get the same pay rates. You know, it's all tiered, you know, you know, based on performance. So, here's Al with his outstanding performance. And I I throw that out for discussion. Um, in fact, I I'll go a step further say I'll make a
motion uh to increase Al's pay effective October one by another 5% on top of the 5% going to the all employees. [Music] I'll second that motion. So, we have a a motion on the floor for
the current 5% and an additional 5% at October 1 for the city manager and we have a second. Any further discussion? Yep. No comment. I would just say um I think the city manager has done a phenomenal job. I know we've had a little rough patch in
the very beginning, but uh I think our relationship is the best it's ever been. I enjoy working with him. I think we both uh know how we work and I truly think the city manager has the best interest of the city. I will just say when we're saying the 5%, the city manager does I mean not I'm not
disputing his pay, but the 5% is a large amount when it comes to his pay. So it's like $12,000. So it' be if you added another 5% that'd be an additional $12,000. Yeah. And I appreciate the clarification. Um I I said it before. I
just I want to put out in a situation where it's hard for him to leave leave our city. He's been here a long time. Um, you know, I'm just trying to protect, you know, our city from from the possibility of, you know, losing him. So, I'm just trying to make it harder and harder. That's all I'm trying to do. And I respect
and I and I respect that. It is a big increase, but you know, people at his level, the you the market's going up going up. City manager, are you leaving? What's your Are you trying to leave?
I was not trying to imply that. I'm trying to just keep keep that. I'm just trying to be clear of what we're talking about now. Is it something I just wasn't aware? That's all I'm saying. [Music] I would say someone in his position I would be naive if I not think did not
think he was had been approached or would be approached in the future. So I was not trying to stir up any trouble here at all. Um I'm asking the question. Okay. You leave. You've asked me a direct question and I'm going to be evasive in my answer. Okay. Providing additional money is not going
to keep me to stay or go. I have enjoyed this relationship with the city. Um, if I were to leave, it would be an extremely hard decision. If I were to leave, it would be
something that I would see as something professionally um that would be the next advancement. At this stage in my career um with the tenure I have here, opportunities to leave
under my terms um are extremely limited. Um, I appreciate Commissioner Peterson's uh uh motion, but in in all honesty, the only way I think I can reasonably answer that your question, Commissioner, in
this forum today is to say that additional money from Leburg is not going to make or break where I where I am. Gotcha. Thank you. Because I appreciate this community. I appreciate what you all have done for me. Um, and I appreciate being here. So,
being in Leburg at this stage is not about money. Thank you for your honesty. Appreciate that. All right. So, we do have a motion and a second on the floor. Any further discussion? We will take a roll call. Commissioner Bur?
Yes. Commissioner Peterson? Yes. Commissioner Barry? No. Mayorman? No. Not at this time. No. All right. This is more of a city commission and city manager discussion. I don't think
unless I'm wrong is I think Yeah, I think that the city manager evaluation is more for the commission, but I think you know in in open public comment, you know, at the beginning or even at the next meeting, public comment would be another opportunity to to chime in on anything you have to say. Yes, sir.
I appreciate it. Thanks. All right. Uh, informational reports. We have none. City attorney, just before you go, that that that leaves me with a 5%. Yes. Yes. Yes. Thank you for the clarification.
Any city manager items or city attorney? Yes, sir. Just briefly, Mr. Mayor, uh, the Susan Street access parcel, uh, we're set to close on that this week. It looks like everything is in line to get that parcel closed. um got the title
report today. Everything looks clear. We've got some documents, closing documents this evening that I've left with Miss Andy uh to review those. I've asked her to hold on to those until we get the survey back because we don't have that yet. But um assuming the survey comes back without any major
crazy problems on it. It looks like we're all good on that that and should have it wrapped up probably by the end of the week. Thank you, city attorney. uh city manager items. I have only one um again I appreciate the the feedback that you uh provided on
the city manager evaluation. Secondly, uh I will be out of town um starting on Thursday. I'll be out from Thursday through Monday on a quick uh trip up to Maine to uh see uh the brother and family of um my wife. Um, and I will be
back in the region on Tuesday, but I'll be moving my daughter up to Gainesville for the start of the new year and back at it on Wednesday. I'll be reachable by phone other than when we're flying up to Maine um on Thursday and Monday. Rob will be in mystead while I'm away. And
um again, thank you for the the kind remarks and support. Thank you. And roll call. Commissioner Peterson. Nothing tonight. Commissioner Barry. Um, yes. I would like to ask I would like to ask the commission to
consider my request. Excuse me, it sounds so loud. To update the Carver Heights Montlair redevelopment plan. The last development plan was done in 2015 and I think it's important to reflect the current community needs and priorities. I mentioned this in our June
23rd CRA meeting and I just wanted to bring it back for you all just to keep it in your back of your head, back of your minds to consider my request. And um we have housing demands that have changed. The
shift in our business activity and updating the plans ensures alignment with community input, stakeholder feedback and new challenges. So just consider please I'm not going to push back on it if it's
that important. Uh, Commissioner Perry, but you know, in budget, we talked about this. My only point was I forget the exact number, but I I think my example was it was just I just looked out like it was another house. I mean, you know, and something was it 150 I think that was so 150,000. I see six homes. I just
don't see the value in it. Uh, I'd rather put it into the homes, but you know, it was 150. I think that was an estimate just given the number. I just think it's important to keep moving forward and stay within the demographics have changed in the um
district area. Um and the last update was 2015 and if you read it, it's not in line. I mean, we're not we need some more direction, I think, some suggestions. Yeah, I'll let the other commissioners
chime in. I just I'm just I'm trying to help you with your I know how important the grants are to you. So I'm sitting here just doing the math going and I just you know I don't see I can't imagine it's going to give me $150,000 worth of value. Um but you know I welcome other commissioners thoughts. I mean you know if if it's that important
to you I'm not going to push back on it. I just want you to think about it. Yeah. No I agree if it's important to Commissioner Barry it's something we should look into. Thank you. Commissioner Bur? Nothing. Mayor Reeseman, for once there was nothing from nothing.
What? Oh. Oh, I will say Commissioner Barry and I are going to the League of Cities conference this weekend. So, I look forward to attending that with her. Uh, and with that, I will take a motion to adjourn. So, move. Second. Meeting adjourned.