and get started call the meeting to order uh everybody but uh Pat is here at this time anyway let's stand for the Pledge of Allegiance shall we I pledge allegiance to the flag of the United States of America and to the
Republic for which it stands one nation under God IND with liy and justice for all all right I see we have one change to the agenda to the uh the addition of of hiring of Cassie Sebert for food food
service cook are there any other changes if not is there a motion to approve the changes to the agenda so move thanks Angie second thanks Kyle all those in favor say I I opposed motion
carried now we need to approve the agenda someone like to make a motion to approve the agenda I'll make the motion to approve the agenda thanks Dave is there a second second thanks Angie all those in favor say I I
opposed that motion carried is there any public input at all no is not okay uh recognition and good things happening we want to thank the staff here at lohs for working tirelessly over the summer months we appreciate you very
much um principal report Aaron um I don't have anything for you guys in paper tonight just because really um I'm starting to work on August schedules that development days stuff like that so working on those things kind of doing a lot of monitoring of the building where we're at with the building with waxing
the floors uh the the small gym project um the the baskets um we heard today about the curtains so just trying to kind of keep my fig on everything to see make going to get ready and done before um where we're at to the start of the
school year and like I said just kind of um starting my schedules and stuff for August and we only have one uh position open to fill and that's Elementary special it otherwise everything else is after tonight after tonight everything is fill except that one position so okay
just kind of doing a bunch of random stuff here get ready so how's the gym floor um project going the floor is all down today um I didn't get to talk to them before they left um but it's all the way up to to the walls in there and laid is that anything we can look at
tonight oh yeah uh doors are open you just can't walk on it y so is it 30 days I haven't got that's what I were told initially I haven't got the confirmation so like I said hopefully they are going to email us with with the timeline and everything we need to but it hasn't been painted yet right no no no can't be
painted right until 30 days it's a 30 30 days after okay and then 30 days again after it's painted correct okay so I'm hoping that's not I'm hoping that's not no it's seven days or 10 days something like that I'm sorry I got CAU we're kind of waiting for seven after it's painted
yes okay yes sorry yeah but yeah you look at it's got to stay off it for that so okay yeah that's really all just working on a bunch of random stuff right now to get ready okay any other questions for Aaron okay thanks Aaron um Jen
superintendent's report you bet I don't have a lot tonight because mine are kind of every comments I'm going to make tonight is kind of spread throughout the agenda um the biggest thing I'll be talking to you guys tonight about is the ltfm and that's in front of you as well I thought you know I should just show you what I'm going to submit so it's
hard to see but at least MD you will be able to see it but we'll talk about that a little later uh quick reminder we do have a preventative maintenance plan with our roofing company and they're a little behind due to all the storms that have gone through Southeastern Minnesota
and so um whenona heat and vent we've had those folks for years here and have a great plan with them part of that preventative maintenance plan dollars um can go into ltfm and you probably see that on that sheet as well so um anyway
um that's one thing uh don't forget too in terms of monies our fiscal year started our new fiscal year started started July 1st so everything is brand new 2425 um so kind of look for all those Communications in that respect um I also
emailed you information on the Student Activity accounts friendly reminder that they are run by the students and the advisers and I sent you the statute and all that information too um you guys are the general oversight of that though so every month we of course approve those
two activities um but if you have ever any questions about that let me know uh let's let's see here we have reached out to have non-certified negotiations but those dates did not work um for our negotiators on the other other team and
so we are looking at July 31st for our next meeting uh with that group and we'll keep you posted on that uh another thing I wanted to remind you all of uh business manager Peterson and I have met three times already um tomorrow is our
fourth time meeting with insurance companies throughout our area we just feel we can get more bank for our buck in terms of our workman's comp building Insurance liability insurance as well as health insurance so we are still in the
infancy stages of researching um but and eventually you're going to probably get a pretty lengthy email from me about all this but we're just in the state right now of just gathering information letting people know we're kind of shopping a little bit uh we want better rates for our folks and of course our
district itself uh so we'll keep you posted on that too uh also kind of a big thing that I sent you earlier from MD um in accordance with a court order court order MD must disclose certain information about some former students
in Minnesota specifically related to special education students if that would happen where we would get a request for that please know that we would go through um um smack our special education Consortium and they would help
us through that request we surely would not go into a student file and send any request or anything they wanted we would make sure we were in compliance and have mde right next to us um helping with all that but just know that also please know too I did post it on our website because
we do have to notify everybody of this um so it's on there as well uh couple other things we'll talk a little bit about uh the new vacancy on the board we'll get to that soon but also want say thank you to Kyle and the stern Tree
Service Kyle did a great job of getting me a quote of those trees they're kind of falling apart um on the back side of the building there and so I'll be approving his quote you'll see it in the next um probably billing cycle or two um
but he found nine larger trees on that side is that right may you could nine that go from the edge of the building on the playground to the playground pine
trees that are hanging over which way all along the fence there yeah the fence is moved back in there now um and then there's I think four there are four more along that arbiv edge that goes up to the ball field one
of them is behind the ball field fence and coming over top of the ball field so um yeah yeah there'll be uh I won't have to grind those stumps the ones along along playground probably
should come out there just for look nice and you don't have to mow around them um but the the main Hazard I talked to Jan is just getting them down right now yeah um especially those I mean all of them
there are in pretty they're all in bad shape and they they're all leaning none of them are leaning back towards the woods and are going to fall that way they're all going to fall on onto something in the playground of course so Kyle and I talked for quite a long time last night about this and we
were both kind of on the same page with this as we're talking about ltfm tonight him and I were both thinking gosh couldn't we take this out of there um and so Sharon and I business manager Peterson and I had met with our iea ltfm
consultant yesterday at length um and is Zoom meeting and I had asked that question of her she suggested I reach out to aarah Miller is her name she's my ltf ltfm contact at mde she's the one who said yes split your cost for the
floor or your LED lighting so then your ltfm monies go up later on you know she helps me with all that we are thinking it will probably be a deferred Capital you fars code which in a sense is kind of related to your ltfm in a certain way
um and I can get more into that once I figured out from Sarah I had to leave her a message she hasn't gotten back to me but we'll see what happens with that so just so you know we have the money for it I just don't know where I'm going to take it out of yet and I'll let you know that coding as soon as I know so hopefully it'll get dry enough so you
can go out on the lawn yeah at some point before school yeah it's uh great still wet pretty much everywhere you get back in there uh friendly reminder we did post this out in our building and throughout our uh email system that the
leroyal strander um auxiliary members are hosting a blood drive on Wednesday July 31st from 12: to 6:00 at the community center I know we might have some student volunteers there too so you'll see the kids around um but I said I'd share that
with you uh and I oh one more thing tonight when we approve our school fees you'll notice and we did this last year I I can't remember who requested it you'll see the 20 23 24 dates on there that's to show you that these are going to be the same remember we talked about
roughly every two years we want to keep the fees the same for families then now this year we'll research potentially increasing or potentially decreasing but I want you to see these are the same numbers that we're going to approve tonight as last year's numbers so
because we want to be on that two-year cycle okay sounds good that's it thank you that's it okay any questions for Jen okay thank you Jen all right moving on to the consent
agenda uh we would need to approve the June school board meeting minutes are there any corrections or additions to that before we move on okay Treasures report any questions on the treasures
report we received okay uh no fundraisers Personnel we need to approve the resignation of one Amanda oburn as our Schoolboard member sorry to see you go Amanda thank you for being part of
our team for a while anyway the opportunity yeah just moved out of the district so I thought I should kids are sticking around good you will be missed yeah could I just jump in real here um so in front of you so basically with
Amanda's resignation dated tonight um she is done we don't even need to accept a resignation what this is instead is basically a notice of vacancy we want to be as transparent as we possibly can with our community um and so we will now have steps to take as a school board
you'll receive information from me um in an email um we've gone through this before in recent history so many of you know what to do um but also in front of you I thought it might be in your best interest to take the statute print it off for you but then also um the msba
how to handle a Schoolboard resignation cheat sheet um that'll help you out too but take some time to look at that just know in August at the August the formal August regular meeting we will be having a discussion of what we're going to do what the plans are following all
statutory requirements for this there you go okay any questions about it guys while we're kind of talking about it other we have discussion it'll be on the agenda next month and we'll have discussion of how we're going to do it
what we're going to do if if we even need to appoint somebody because it's only till the end of the year so yeah maybe it's just a yep when do the the new applicants have to when does that open up do that yep July 15th
through August second I think yeah that's in the minutes we approved him in the minutes last time yeah y yep and everything is we have it I have it post it's of course in the newspaper it's also again posted
on our Windows um but all they need to do is come into the school district and that's posted in the paper you come into our office Nikki has all the applications there it's a one pager $2 filing fee and we take it all and once we get it all done on that last day in
August at 5:00 that very next morning I drive to Austin and give it to the folks over there maer County to take care of it for us yeah we have four four seats this year four seats yep keep in mind too not
only do we notify our papers and and posts on our we it's also on our website um because that's our legal posting area we talk about it here of course multiple times um throughout an election year um also the state auditors they are posting
constantly so there are various Avenues where this communication goes out y um so if anybody has questions or they can call their County auditor anytime I'm and ask them questions too so Amanda Kefir is my contact over there she's been amazing I think she likes Leroy the
best she's from here so so she helps and Angie actually last year came with as the secretary for here she had to come with me for a development opportunity CU new laws cuz laws changed last year
so yeah okay all right well moving on approval of uh resignation of Aon hungerholt as the assistant football coach and then the next line approval of Aaron hungerholt as a volunteer assistant football
coach uh approval of Josh Sebert as Junior High Assistant football coach um approval of Bob Drees as a volun uh Junior High football coach approval of the resignation of Ryan Evans special ed teacher effective
immediately approval of the resignation of Karen Miller special ed prayer professional uh she'll be moving to a smck contract and then the addition to our agenda approval of the hiring of Cassie Sebert as a uh Food Service
cook and that's it in the consent agenda under fundraisers thought I read some yeah there's a fundraiser of $1,000 from W strander liance that's not a fundraiser was that in the last minutes about the fundraiser
for maybe I just heard that from last month when I was reading it we approved some upcoming fundraisers for um yes like the selling of the braids and did that last month okay I I must have just read it so it was in my head
Okay so no new ones other than that no the donation is coming up in a little little bit okay so so Karen Miller will she still work on site here just for smack yes okay yeah okay good any other
questions okay hearing none is there uh a motion to approve the consent agenda I move we approve the consent agenda okay thank you Kyle is there a second I'll second that thanks Deb any other questions or
discussion if not all those in favor say I I opposed motion carried okay uh no policy policy review this month there was uh committee no committee meeting so here's the donations de thank you the Ostrander
Lions Club generously donated $1,000 for uh to go towards a snack cart so would someone like to make a motion thanking them for their generous donation I'll make a motion to thank the US strander Alliance club for the $1,000
donation to The Snack card okay thanks Dave is there a second second thanks Angie all those in favor say I I I I opposed motion carried all right all right approval of the uh chain
of command document we got those um yep we did this a couple years ago now it hasn't changed has it there is a change business management now that we have Personnel called business manager and not a third party contract there has been a change so business management and
payroll were added to the document okay and I don't know why looks different on my screen compared to what was printed off so otherwise nothing else has changed that's weird any uh any questions regarding
that if not would someone like to make a motion to approve the chain of command so I'll move thanks Angie is there a second I'll second thanks Dave any questions or discussion
if not all those in favor say I I I opposed motion carried all right approve of the set setting of the monetary threshold for the superintendent to $20,000 so we do this every year um and
it's it's been like 15 17 20 20 things like that we do it every most school districts do this mainly because of emergency situations if something I need to make a decision right now this is kind of my threshold for doing it keep in mind usually when it's around 10,000
I come to you um just because I'd rather do that and I have done that in the past and I feel that works best um so I would consider this more of an emergency if we have to do it okay and I that's like I wouldn't say go over the 20 either I mean this has
yet to happen yeah this is just hate in case it happens um it has never happened under my watch so okay any questions or concerns about Jen spending all their money is there like a formula that uh we
kind of use for like rising cost and stuff like that not really I haven't just because I've never had to use this you know what I mean I think if we would have to ever spend a pretty large amount I would request a emergency meeting within 3 days of using that amount of
money to get you guys sitting down and say hey we have to write this check for 50,000 to whatever it may be so we can always have emergency meetings or special meetings too but no I have there is no Matrix or Rhyme or Reason of why it's 20,000 okay any
questions okay is there a motion to approve setting that Threshold at $20,000 make a motion go ahead they all want I make a motion to approve the setting of the monetary threshold for the superintendent to $20,000 okay thanks Deb is there a
second second thanks Kyle any questions or discussion otherwise all those in favor say I I those opposed motion carry all right approval of the second reading of the student
handbooks okay were there changes to those I don't believe student the first reading okay okay is there a motion to approve the second reading of the student handbooks so move thanks Angie is there
a second second thanks Kyle any questions discussion before we vote otherwise all those in favor say I hi hi those opposed motion carried I'm me need a
smarty to thank you um approval of the second reading of the faculty handbook or activities activities Oh sorry I checked off the okay activities handbook go ah down huh do you want to
go ahead okay so um I found one discrepancy on page 10 and that was I believe we had discussed and I've discussed with Aon also that instead of it's saying at the end of the semester the failing grades will be um the
student will have to in attend sessions to intervene and learn their they'll have to have intervention time within the next consecutive four-week per period so end of semester failing grades and what we want it to
say is end of quarter so at the end of each quarter they want that to be and so then going through and changing that would be then they would have four sessions to get their grade back up again um through these different
ways and then um they're just going to go through and change the language so that it reflects that it's done quarterly instead of on the semester okay makes sense okay anything else I'm on the
student Student Activities handbook okay would someone like to make a motion maybe you Deb with those changes um okay approving with those changes that you just mentioned should I just to say approve it with the changes or should we bring it back what's the
what should I I think we going to approve it with those changes yeah because it's a minor change it's not like a full section I would suggest but it's up to you guys we'll support either way um I would make approval of the second reading of the activity's
handbook pending changes on page 10 where the word semester will be quarterly throughout the document okay is there a second to that I'll second thanks
Dave um any other questions or discussion that was a good catch yeah all those in favor say I I I was opposed all right that motion carried now we're to The Faculty handbook second reading of the faculty
handbook were there any changes no there okay all right is there a motion to approve the second reading of the faculty handbook I make motion to approve the fa okay thank you Dave is there a
second second thanks Kyle any discussion questions okay all those in favor say I I opposed that motion carried okay now we're looking at the second reading of the emergency
handbook any changes there guys okay is there a motion to approve the second second reading of the emergency handbook make a motion to approve the second reading of the emergency handbook okay thank you Deb there a
second second thanks Angie any questions or discussion okay all those in favor say I I I opposed motion carried now the appro approval of the second reading of the pool employee handbook
any any changes there since the first reading okay is there a motion to approve the second reading of the pool employee handbook make a motion to approve the second reading of the pool handbook
thanks Kyle is there a second second thanks Angie any questions all right all those in favor say I I opposed motion carried all right now we're to the ltfm we have to uh approve a
resolution yeah so before you do that essentially I was uh talking to Chairman Ling today essentially when you guys approved your June in June our budget for 2425 you were approving these dollars now we want to though the state
department way back as I said in my email way back in 2016 changed everything so so now you have to have a motion and resolution to just pull this out to approve and then we send our ever evolving Ever Changing document that is
in front of you the one that looks like this it is a kind of a draft of our ideas of a 10year plan you guys saw that other document I sent you that's more of a multiple years since I've been here what we've done what we can keep doing
we use that from our building grounds and Safety Committee to put that into information into here for MD so you're seeing it two different ways but this is what I'll be submitting later tonight once approved um but I think the biggest thing that you need to maybe remember
and many of you recall this that LTM was health and safety deferred maintenance alternative facility dollars all of that they've now combined it way back in 2016 um so you see this um what's nice is
that all of this goes on our website too so if anybody would ever ask hey can I I can't attend your building grounds and safety meeting but I sure would like to know what you're doing with your ltfm dollars this is on the MD website again another transparent piece um that public
schools have an could you hold that up real quick so Angie has this up this is what I was referring to earlier that we look at a lot um in terms of our building ground and safety so it's ideas we generate it's also mandates such as asbes Fire Marshall issues things like
that so that's all found here we do often connect with Sarah Miller at um mde so she can help us with other funding things that may maybe we want to do such as potentially the trees maybe that could go in there I'd like it to
but we'll see so we do that often too but tonight it's more of a formality than anything we pulled it from your budget to show you what we have again it'll change every year depending on our needs and what our committee want to do um with our
facilities but this is what we submit so now you kind of see what it looks like what I submit and work on throughout the summer Sharon and Aaron help me the committee that's why we meet so regularly because I need to hear from you um what I should start budgeting for um in the next 10 years so and we also
use that spreadsheet that that Angie held up there just to prioritize some of the needs in the district as far as how we're going to pay for them and stuff so that's right that's right okay any other any questions on any of this otherwise like
Jen said it is a formality that has to be done this time each year and those dollars are in the in the budget that we approved last month yes yes and I did put in in that email I sent you last night with this how we how
we retrieve re that Revenue I know it's kind of messy how I put it in there but it's state aid and property taxes both but it's equalized um through their rubric up there it's kind of messy but if you've done it as long as I have you understand
how they get to how we get our money um so in a nutshell that's kind of what it is but please ask questions anytime about it call me look at the MD website if you just type in ltfm it will bring you in show you a lot of this stuff a
lot of the data if you want to know more information and look look at that spreadsheet that we we use as our as a committee if there's anything that that you guys think should be on there just let us know yeah email us we'll put it on there y yep because players are
requesting air conditioning oh email us we'll put it in our email we see what we can do is that health and safety or what is that or yeah that might go on 2034 that's off right
sure we'll put it on there okay all right if there are no questions is there a motion to approve a resolution uh appr for resolution approving the ltfm for this coming fisal
year Soul move thank you Kyle is there a second second thanks Angie needs to be a roll call vote so Deb yes Dave yes we'll skip you y Kyle yep yes Angie yes yes
okay thanks you guys much appreciated all right all right now we're to the uh approval of the of the fees for the coming year Janet already mentioned that that these would these are the same as they were a year ago so on the twoyear
cycle correct anybody anybody have any questions on that I do I guess right so like I said we want we got this on a cycle now so it's every two years we want to relook at this um
hopefully things go down they may go up too but we surely would let you know but we want you to see that the ones you approving tonight will look identical to the 2324 and we want to make sure our parents know that and just because I asked the question because I had a kid asked me um it is the same for like fall
sports kids if you play volleyball you get in football free you play football you get in volleyball free all that kind of and I just had a student ask me so I asked for clarification just to make sure it was still okay so any questions okay is there a motion to
approve the school fees for the for this coming year 2425 so move thanks Angie is there a second second thanks Deb uh all those in favor say I I I
opposed motion carried all right are there any committee reports probably not I'm to any committee's meeting time of the year okay otherwise looks like the district calendar we're all to clear out to
November Man Summer's going fast uh the 20 August 20th is the school board meeting uh August 26 6 to 28th be staff development September 2nd is Labor Day so then September 3rd is the first day
of school for the middle school and high school September 5th is first day of school for the elementary October 17th and 18th is Mea break October 21st is Staff Development and November 8th is Staff
Development so is there anything else that anyone would like to bring up tonight when's the first volleyball home game on that um calendar our the first volleyball game is August
22nd but volleyball also into there's a the September board meeting is scheduled for a volleyball night I just wasn't going to bring it up till next month okay Wednesday can make a change down my bet August 22nd
okay well we can change that in August no that's no not the August one he was asked the first game is August 22nd yeah okay that home yes okay anything else before we adjourn okay if there is nothing uh is
there a motion to adjourn a motion to adjourn okay thanks Dave is there second second thanks Kyle all those in favor say I I opposed meeting adjourned 642