WEBVTT METADATA Video-Count: 1 Video-1: youtube.com/watch?v=nuqQ5B71Cr4 Part: 1 1 00:00:05.120 --> 00:00:26.880 Okay, we're ready. All right. Um, yeah, we'll call the meeting to order. Um, let's uh roll call that everybody's here. Um, let's do the pledge of allegiance to the United States of America. to the 2 00:00:26.880 --> 00:00:47.200 flag for it stands nation under God indivisible with liberty and justice for allice for all inter so obviously uh the delay with Dave there first off we should announce Dave is attending the meeting uh 3 00:00:47.200 --> 00:01:02.719 virtually um and second all votes with a delay we'll do a roll call vote so we don't have uh to deal with a delay and response and stuff like that. So, >> all right. So, uh let's go to number 4 00:01:02.719 --> 00:01:21.159 four. Um changes to agenda. Um the additions is 10.8. We have a board cl and committee assignments. And then uh deletions is uh 9 I I contract approval. 5 00:01:21.600 --> 00:01:38.079 Um do we have a motion on that? So moved. >> A second. >> Second. >> All in favor say I. >> I. >> I. >> All oppose. >> I. [clears throat] >> Okay. 6 00:01:38.079 --> 00:01:56.640 >> All approved. Um approval agenda. Um do we have a motion on that? >> Some move. >> Okay. Yes. And then second. >> I'll second that. >> Second. Okay. All in favor say I. 7 00:01:56.640 --> 00:02:12.800 >> I. >> All opposed. Okay. Um any public input? Looks like nothing. Um recognition and good things happening. Um thank you to everyone who helped Dave Farlinger with 8 00:02:12.800 --> 00:02:29.040 the transition and the superintendent. >> Jeff, that's for me. >> Oh, that was from you, Jeff. Okay. That was Jeff that did that. Okay. >> Yeah. I appreciate >> everybody who stepped in and everybody who's who's helped that transition. So, thank you. >> Yeah. And I I want to welcome Yeah. Jeff 9 00:02:29.040 --> 00:02:46.560 TG to to our board and and to our wonderful schools. So, yeah, welcome. Yeah. Um reports uh schoolboard reports. Let's go with anything there for >> It's been kind of quiet this summer. 10 00:02:46.560 --> 00:03:02.560 Yeah, we well we just had our buildings and grounds and just kind of are revising our list of and pri prioritizing rep prioritizing things remove some things that were gone have 11 00:03:02.560 --> 00:03:19.599 been done. Um so we will meet again in September. um and then kind of really put that list together and see where maybe some of the funds are available to do some of the 12 00:03:19.599 --> 00:03:34.720 things from. So, >> yeah, about it there. >> Anything else? >> Okay, principles report. >> All right. Um let's jump down to the coming soon thing. uh master schedules 13 00:03:34.720 --> 00:03:52.159 obviously are been handed out to this the staff the scene and stuff like that. Um really a staffing updates is really what I've been working on. Uh so we got the elementary P filled, the middle school, high school P filled, halftimes bed, halftime art, halftime title, 14 00:03:52.159 --> 00:04:08.480 kitchen and custodians have all been filled. So it's actually I feel like we're in a much better place at this time than a year ago. So I'm pretty excited about that. We are still working on filling a part-time math and one full-time sped yet. So those are the positions um we are looking for here uh 15 00:04:08.480 --> 00:04:24.479 the rest of the summer. Um so hopefully if we get that it's uh be a nice start to the year without having to piece together things and stuff out and do all those different things. So u feeling pretty good where we're sitting at. I do have some backup plans. Uh Jeff and I have been meeting the last couple days. 16 00:04:24.479 --> 00:04:41.199 Um, so we do have some backup plans for math and we met with Dan Army today too about any potential what the next steps would be for the SL position. So we're on that and we do have some plans for that. So I'm excited about getting those things going. Um, obviously the data from MC test aren't released yet. Uh, 17 00:04:41.199 --> 00:04:58.080 read act as you guys know is still a big focus with schools. Um, kind of dictated from the state what we have to do. Um, this year the big um, push is interventions. Last year the big push was taking the assessments and now we have to do interventions with the 18 00:04:58.080 --> 00:05:13.759 students. So that's going to be the big push in the training this year. Um obviously continuing with our RCD program here at our school. Um and then the beginning of the year stuff that'll be coming out uh beginning of August is when I start sending out my uh emails to 19 00:05:13.759 --> 00:05:29.840 staff with bell scheduled openhouse dates work the workshop days all those different things. So if any of you guys are interested in all those fun emails just let me know. I'm more than happy to send those to you guys, but a lot of it just more of the, you know, the teacher stuff they need to know. Um, other than 20 00:05:29.840 --> 00:05:46.560 that, um, it's been great getting to know Jeff more. Um, I've known him for quite a year and not close enough to where we work together. I think that. So, um, it's been great working getting him caught up on things and getting his ideas on things we the new ideas around. So, it's been great. It's been a good 21 00:05:46.560 --> 00:06:03.120 transition. A lot of positive, um, momentum, I think, going into the summer. So, >> thank you. We'll move on to the superintendent report. Jeff, >> and first thing, I apologize. Uh, next month I will print off the report for 22 00:06:03.120 --> 00:06:23.199 you. I didn't realize that. Um, >> sorry, I didn't mean to stick it to [laughter] >> um just a quick rundown. A lot of this is going to be about me and the reason being it it felt like uh it's been a long time. I I I went and counted up days. It's only been 15 days. I feel 23 00:06:23.199 --> 00:06:39.120 like I got incredible over a month uh into 15 days here. Um but a lot of good things, a lot of positive things. Uh meeting people. Um everybody has been been great. Uh when I had questions, uh a couple of uh meetings and things that 24 00:06:39.120 --> 00:06:55.600 uh have taken place. Um Sharon and I did meet with uh Ellers uh and then is it PMA or PTMA financial uh to discuss our OPB bond that um will be ending here shortly and I can talk a little bit more 25 00:06:55.600 --> 00:07:12.080 about that in item 10 C. Um I also also joined uh Mesa um Minnesota Minnesota uh Minnesota Association of School Administrators and they put on a program it's called Great Start. It is 26 00:07:12.080 --> 00:07:27.680 for uh new superintendent. The fir it's it's a cohort and there's nine sessions. The first session was last week. Uh one of the stats I found interesting is a little over 330 school districts in Minnesota. 46 of those districts have a 27 00:07:27.680 --> 00:07:44.560 new superintendent uh this year. Of those 46 new superintendents, 22 of them are firsttime superintendent. Uh 19 of us, 22 signed up for this great start cohort. So, uh nine or eight more times this year I get to um get together and 28 00:07:44.560 --> 00:07:59.199 meet with um 18 other superintendents that are in the same position that I'm in. So, >> is that a virtual thing or >> some um yep, there's some in person, some virtual. So, uh, the summer months they still do in person and then once 29 00:07:59.199 --> 00:08:16.560 get in some virtual meetings too. >> Um, then um I also uh met with uh Tom Talcott is our IIA rep. Uh uh getting a good uh um rundown of the school. He 30 00:08:16.560 --> 00:08:32.159 does a lot of uh you know the health and safety maca things like that. I'm familiar with Tom. He was also at Glennville. So, um work with him there. But, uh um got some good information from him looking at some of our uh 31 00:08:32.159 --> 00:08:48.880 facilities. He is going to get some asbestous testing done. Did find that we have had a lot of that done. So, we have a pretty good idea uh where a lot of things are where there is asbestous, where there isn't, but there are some areas that uh um still need to be tested. So, we're going to try and get 32 00:08:48.880 --> 00:09:03.760 get um better information there as we move forward with with decisions in the future. Um handbook committee did uh did meet and attend that. I think that was a very good meeting, very productive. Um obviously, we'll talk about that later 33 00:09:03.760 --> 00:09:19.440 on in the in the meeting tonight. Uh as was mentioned, building grounds met uh before this meeting tonight. Uh Sharon and I have met several times um and Sharon's been very helpful uh helping me get get acquainted with the the finance 34 00:09:19.440 --> 00:09:36.959 side of the district here. And the last thing that I have tomorrow um I was assigned a mentor as well um Evan Goff from Goodwill Minnesota and uh him and I are meeting tomorrow in Rochester, tomorrow afternoon in Rochester. So that'll be my first meeting with him and 35 00:09:36.959 --> 00:09:53.200 he will be checking in on me uh throughout the year as well. So, that's what I've been up to in the last uh last few days. >> Yeah, that's a lot. >> All right. Thank you, Jeff. Um, moving forward, uh, the consent agenda. Um, 36 00:09:53.200 --> 00:10:10.640 I'll go through the list. Approved the June 2026 regular school board meeting minutes. Uh, treasury reports, June and July bills, and June wires. Um, June treasures report. bank reconciliation 37 00:10:10.640 --> 00:10:29.040 and then uh budget summary and then student activity funds account. Um go through fundraisers none. Uh personnel um under D. Um I is recommendation to 38 00:10:29.040 --> 00:10:45.200 approve a 10day activities director summer summer contract for Trevor Carrier. Recommendation to approve the hiring of Kylie Tart and Angela Emerson as safety school patrol coordinators. Um, recommendation to approve the hiring 39 00:10:45.200 --> 00:11:01.200 of Samuel Grant for the full-time position of custodian and Luke Denton for halftime custodian. Recommendation to approve the hiring of Carla Murphy for the position of food service kitchen. Recommendation to hire Jeff um 40 00:11:01.200 --> 00:11:17.360 TG as the district assessment coordinator at the back. Um recommendation to approve the principal's contract for Aaron Hungerhold. Um recommendation by the activities department to approve the following fall coaches. Uh Leverne Lee 41 00:11:17.360 --> 00:11:34.600 Bower is head junior high school high football coach for one year one. Um Sage Sullivan, junior high volleyball coach year one. And then Love West for junior varsity volleyball coach year three. 42 00:11:35.120 --> 00:11:53.000 And let's see discussion. I remember first. >> So we're back to consent agenda. I need a motion to approve the consent agenda. So move. >> Okay. First second. 43 00:11:54.160 --> 00:12:09.760 >> I'll second. >> Kyle seconds. Okay. All approved say I. >> I. >> Okay. >> Oppose. >> Okay. Text. >> Okay. Number 10. Discussion action items. Donations. Lo forever 44 00:12:09.760 --> 00:12:30.639 reimbursement of $14,22311. Um, see >> I I believe I attached a sheet in the fact or in the board because I want to see everything. It's too much to list obviously on the bill. Okay. question. Is this for us? 45 00:12:30.639 --> 00:12:46.480 Oh, that's what we >> And if you look at that list, it is very impressive. >> Very impressive list and we're very thankful. >> Extremely good. >> Yeah. >> If anyone wants to mark their calendars for the next banquet, I believe it's 46 00:12:46.480 --> 00:13:05.440 April 10th, 2027. [laughter] >> Awesome. Still celebrating my birthday. Okay. Um, yeah. Again, thank you L forever for that. Approve the resolution to appoint superintendent Jeff TG uh as 47 00:13:05.440 --> 00:13:21.839 the I identified official with authority um for the 202627 school year. Um, this has to be um per her board member. So um >> and we have to do a motion first here. 48 00:13:21.839 --> 00:13:37.600 >> Yep. So um I'll make a motion. >> Deb's making the motion. >> Okay. And we have a second. >> A second. >> Okay. We got a second. Okay. Go ahead. >> Nicole, >> yes. >> Yes. Jess, >> yes. >> Kyle, >> yes. 49 00:13:37.600 --> 00:13:54.000 >> Emma, yes. Deb, >> yes. >> And Dave, >> yes. >> Okay. Okay. Approved unanimously. Okay. a resolution relating to proposed property tax abatement for parking lot 50 00:13:54.000 --> 00:14:12.079 projects. Um calling public hearing. Um do we have a motion on that? >> Can you explain that a little bit better? >> I think we got to do the motion second then we'll do the discussion. >> Okay. Okay. So we have a motion on that. >> So move. 51 00:14:12.079 --> 00:14:24.959 >> Okay. Kyle seconds. >> Okay. So um just to kind of give the history the rundown um 52 00:14:24.959 --> 00:14:44.320 there is or Lero has a OPED opb uh bond uh about 2008 I believe uh and O opb bonds the state allowed school districts to bond and reduce debt uh at lower 53 00:14:44.320 --> 00:14:59.279 interest rates and so uh this is about 1.2 million. Uh they did kind of refinance a little bit later on even lower interest rate. Uh but that bond is set to expire here uh in September. Um 54 00:14:59.279 --> 00:15:18.320 so looking at some options um trying to stay tax neutral uh if we could do a project um and keep taxes the same. Let me let me back up. So I found out about this uh day two and obviously it would 55 00:15:18.320 --> 00:15:34.000 be nice to you know discuss doing maybe board authority uh for that project and continuing it and you know maintaining taxes neutral or even less uh because that op bond did not take advantage of egg to school credit. I did not feel 56 00:15:34.000 --> 00:15:48.880 comfortable looking at a large bond in in basically a week and a half's time. Uh so kind of looking for a way to uh buy some time allow us to sit down have that discussion and and look at what we 57 00:15:48.880 --> 00:16:05.759 can do. Um so by doing a project uh that's again does not raise taxes, does not lower taxes. Uh we can buy one year about one year's worth of time. uh then we can can focus on doing that longer 58 00:16:05.759 --> 00:16:21.519 term, you know, um something in that uh that same category as what that old pet bond was. So that that's the reason for it. So basically we're calling um uh making a resolution to call for a public hearing. The re other reason we chose 59 00:16:21.519 --> 00:16:36.800 the parking lot project, uh we looked at other projects, but most of them require state approval. And uh with the timeline that we're up against, but we have to have this done by the August meeting. There just simply wasn't enough time. Parking lots do not require state 60 00:16:36.800 --> 00:16:52.480 approval. So uh all it requires is a public hearing. Uh so we'll do the resolution now. Then at the August meeting, we'll have more detailed information and it's a public hearing to discuss that project and and then uh we can decide if if that's what we want to 61 00:16:52.480 --> 00:17:11.280 do. So, it buys us a little bit more time to to make a more longer term plan. >> Okay. Any questions? >> Okay. So, um do we have a motion on that? >> You did. >> Yeah. 62 00:17:11.280 --> 00:17:26.559 >> Oh, we already did that. Yeah. So, so do we do a roll call? >> Do you do you want to just say what the projects are that >> Oh, yes. Yes. So, uh, what we're looking at is the gravel parking lot. Um, putting a surface down on there, a black 63 00:17:26.559 --> 00:17:43.520 top surface, uh, the elementary playground/parking lot. I've been back, they're starting to get some potholes in there. And so, they would, uh, patch the puddles and then do a complete overlay. They have resurface. Not, you know, won't be a full full thickness, but a 64 00:17:43.520 --> 00:18:00.640 nice overlay. Uh, hopefully, uh, handle the bus traffic a little better as well. And then another a third option that's that we could add to it is uh seal coating the the faculty parking lot. So um they the the parking lot parking lot still in 65 00:18:00.640 --> 00:18:16.400 pretty good shape but you know uh seal coin would definitely extend the life of that. So um those are the three that we're looking at and again I will get more detailed information on costs and uh the projects there. So, and we also 66 00:18:16.400 --> 00:18:34.799 discuss Oh, there it might be, yeah, some other things we'll look at, but gives me a few more weeks to to finalize that as well. >> Um, okay. So, let's do a roll call. Nicole, >> yes. >> Yes. >> Yes. >> I'm a yes. 67 00:18:34.799 --> 00:18:49.520 >> Yes. >> Yes. David, >> yes. >> Okay. All approved. Okay. Resolution adopting the independent school district number 499 financial year 28 long-term facilities 68 00:18:49.520 --> 00:19:05.679 maintenance 108 plan year >> yeah 10year okay 10year plan that makes sense [clears throat] uh be it resolved that the school board of independent school district uh 499 state of Minnesota approves the attached financial year 28 69 00:19:05.679 --> 00:19:29.200 long-term facility maintenance 10ear Okay. Anybody want to make a motion on that? And then a little move. Okay. Second. >> Okay. Jeff first. >> Okay. Jeff, can you explain a little 70 00:19:29.200 --> 00:19:44.320 more? So, um, we're required, uh, to have a a 10-year, um, long-term facilities maintenance plan. Basically, kind of stems from our building grounds committee meeting. Um, 71 00:19:44.320 --> 00:19:59.760 the state wants us to make sure, you know, we're we're looking ahead and so we're putting things on there. We're planning for the future. Um it is kind of a fluid document, fluid plan, you know, because things do change. But uh basically what we're doing is we're 72 00:19:59.760 --> 00:20:16.880 we're showing that we're not just flying by the seat of our pants, so to speak. We're we are looking to the future. We are looking at uh uh projects that need to be done some and we're prioritizing them. So I guess that'd be the very simplified version of what the the plan is. 73 00:20:16.880 --> 00:20:33.280 >> All right. Um another roll call vote. So go ahead. Nicole, >> yes. >> Jess, >> yes. >> Kyle, >> yes. >> Yes. >> Yes. >> And >> yes. >> Okay. Unanimously. 74 00:20:33.280 --> 00:20:48.559 Okay. Presentation discussion of the handbook changes for the 2026 2017 school year. First reading. >> Turn that over to Aaron. >> Questions are at the top. I can go through each one really quick to take 75 00:20:48.559 --> 00:21:03.919 questions. Do you have a question for the middle school high school student handbook? The highlighted in green before and after school hours. Um, it does say school hours from 8:00 a.m. to 3 p.m. Breakfast starts at 7:30, but students can't be in school before 7:45. 76 00:21:03.919 --> 00:21:23.600 Does that mean that they can't be here for breakfast starting at 7:30? >> No. Where is that? Hold on. >> Sorry. >> No, you're >> the first two sentences. No, I think yeah. Um I'll make a note. We'll clear that up for the second one. I think the point is yeah, breakfast they can be in 77 00:21:23.600 --> 00:21:46.000 the comments versus breakfast into >> should be in words. You're right. >> Let me clear that um language up. >> Good question. No, we'll clean that up. Yeah. So they can be >> and then I guess more clarification. 78 00:21:46.000 --> 00:22:06.960 says students shouldn't be um a here after school after 3:15. Can we put like an exception unless they have like activities? >> Well, yeah. To remain on school property more than 15 minutes after the close of the school first day unless expressly authorized by the school principal 79 00:22:06.960 --> 00:22:24.400 president enrolled in an on-site extended day program or participating authorized extracurricular activities. >> Yeah. >> All right. You want some? >> Oh, okay. Is that okay? >> Yeah. >> Okay. >> Sorry, I missed it. >> Nope, you're good. You're good. You're good. That's why we do these. >> Yeah, we missed stuff to a hiring. So, 80 00:22:24.400 --> 00:22:40.480 >> where are these posted? >> Uh, handbooks are on the website. >> On the website. Okay. >> And then this actually, you know, these go home. This is the middle school. This will go home with each student >> as well. >> Um, all right. I'll I'll go through each 81 00:22:40.480 --> 00:22:55.039 one really quick, but like I said, if you have questions, stop me and ask me. And then like I said, next month will be the second. So there may be we can still make changes because next month will be the second week. Yeah. >> So they'll be ready. So um there's a lot. We wanted to kind of wait till Jeff 82 00:22:55.039 --> 00:23:11.679 got here just kind of so we not that we went through them fast because we spent a whole day with Lean and Nikki and me and Jeff and Trevor and stuff trying to make sure Jeff was part of all this kind of stuff too. So we might have missed stuff in this first reading. So feel free to ask questions. The easiest one is emergency procedure one. Um really 83 00:23:11.679 --> 00:23:26.960 that is just we're just changing u phone numbers and people um that's more of a personnel change because we still do our fire drills, our lockdowns or I would love to try to do an Alicefield this year because usually we try to do it every two to three years like the full 84 00:23:26.960 --> 00:23:43.440 um town and county and stuff. So these are these haven't really changed much on any of the emergency stuff other than that was more of the changes of personnel and phone numbers. And we added the room numbers on there already. >> Yeah, it should be. >> I see them on there. I'm just saying. 85 00:23:43.440 --> 00:23:58.799 Yeah, >> because we just mapped the school last year. >> Yeah. So, when we one of we've always kind of had the numbers on the years ago when we started the safety stuff, we have numbers on the outside windows and and but then we really looked at redoing it when we got through that music 86 00:23:58.799 --> 00:24:14.720 festival here for two years cuz some of our numbers and names didn't match. So we did did all the red little bars above doors and stuff. We we went around and renumbered and redid all the interior stuff so we make sure. So all that stuff 87 00:24:14.720 --> 00:24:31.039 should be updated right now. Um unless we get a new teacher coming in and out, but we'll try those. We'll up those each year. So yeah, good question. Um well, we'll go to H. Let's see which one did we Let's just go elementary really quick. 88 00:24:31.039 --> 00:24:46.799 Um, we just removed a lot some of the lengthy definitions that are actually in our um, policies are ones that was kind of redundant of the MSB policies and our 89 00:24:46.799 --> 00:25:03.440 policies if they weren't changed. So, some of the big long definitions of things we just took out of here and referred to MSPA policies if that makes any sense. Um, we updated some of the lunch schedules. Next year, the only really change isn't 90 00:25:03.440 --> 00:25:18.559 is we're going this year we did a K3 and a we did a K2 and a 36. Next year we're going to go to a K3 46. So, it's a very minor change for the during the day. Um, we get we've never I shouldn't say 91 00:25:18.559 --> 00:25:34.080 never, but in my time here, we've never used the snow home stuff and Nikki and Leanne were wondering if that's something, you know, without with all the emergency things going out now and social media and com and communications are usually better than the when the go 92 00:25:34.080 --> 00:25:49.919 homes were were created. So, we did we can put that back in there or keep that in there, but we did take that piece out because we haven't we don't always get back for one and we haven't used them. So, um but that is something we were we 93 00:25:49.919 --> 00:26:07.600 did take out of there. Um we did do we did work the biggest change for all of these and I may leave that till I get to the high school one. biggest verbiage change has to do with attendance and I'll explain that a little bit later because that's really the bigger change and I can tell you 94 00:26:07.600 --> 00:26:24.080 why. Um updated nurses dental health portion um we're really the lunch balance we're going to make a little we're going to work on that. Um even in we get free lunches everybody gets free lunches but 95 00:26:24.080 --> 00:26:38.480 kids if they go back for seconds or al cart then they charge them. Um, and we do get some that are considerably high. We try to recoup all those and check out and all these different things. Um, but we've been asking other schools around the area and getting ideas and a lot of 96 00:26:38.480 --> 00:26:55.360 people put caps on how what their what their kids balance are. I mean, they always eat, don't get me wrong. We never keep that, but it's the you can't go back to alle cart if you're over negative and stuff like that. So, we're going to try to see um if we can keep 97 00:26:55.360 --> 00:27:12.000 some of those lunch negative balances down a little bit next year by monitoring those a little bit more. Um so, that's what I mean by negative lunch balance portion. Um, like I said, a lot of the other things are just a long u policy stuff that we took out and just 98 00:27:12.000 --> 00:27:30.720 said refer to um the MSB policies and we updated we're updating the background check form as well. So, that's kind of the elementary one. Not anything crazy other than the attendance, but I can explain um that that's going to be the 99 00:27:30.720 --> 00:27:47.760 last one. This is the longest portion of it. Any questions on the elementary? Um I'll do let's do um we'll just do the middle school high school one like we talked about. Um updated staff remove 100 00:27:47.760 --> 00:28:05.919 some of the um long definitions. Uh we removed the $5 lock charge if not returned. Um we don't really use that if kid we we provide lock kids if want them for locker rooms or um the hallway. Um 101 00:28:05.919 --> 00:28:22.480 we are going to the grade six promotion policy. Obviously they move back down elementary so we took that out. Um we had a volunteer packet. Um we took it out of here because that's going to be on the website. Um and then our discipline plans on the website and then 102 00:28:22.480 --> 00:28:39.039 the attendance policy. Let's I want to talk about that. Really? Any other questions before I go to tenants policy? I'll find it in here so I get the numbers. Uh tenants policy has been I would say it's I think it's been an issue forever and depending on what 103 00:28:39.039 --> 00:28:55.760 school you talk to, they're all different. There's not really a consistent um per se like numbers of how many days people have gone. So basically you try to follow the statute um any policy and stuff. So this year we were looking a 104 00:28:55.760 --> 00:29:11.840 lot at we had a lot of things in our handbook of excuses of parents calling in and basically kids could be gone an infinite amount of times. There really wasn't any teeth to any sort of penalty according to some of our stuff. 105 00:29:11.840 --> 00:29:27.600 So we we kind of stole and pieced together and looked at things we like. Talked to other people. I actually got some ideas even from uh I was dealing with the uh attendance issue this year with Filmore County. Um they gave us 106 00:29:27.600 --> 00:29:44.880 some good um feedback of what schools have been changing um some of their policies too. Um so just kind of read it a little bit. It's we shortened it up to make it make a lot more sense and um put some numbers to it. So uh the tardiness 107 00:29:44.880 --> 00:30:00.320 um basically and this is pretty simple. This is for teachers. Students who arrive up to 10 up to 10 minutes late will be marked tardy for that hour. If it's after 10 minutes, they're absent for the whole hour. So, if they show up 12 minutes late, they're absent for the whole hour. Um, same thing. If they 108 00:30:00.320 --> 00:30:17.039 leave 10 minutes or less, they'll leave they left early. If they leave before that, they'll be marked the whole hour. So, that's kind of the tardiness. Um, I wanted to just kind of give a definite of the 10-minute mark. Um, otherwise, it was kind of up to each teacher. Well, you can walk in 15 minutes late here, 109 00:30:17.039 --> 00:30:31.120 you walk in 5 minutes late here, you walk in 1 minute late here. So, we trying to just make consistent and like I said, we did some looking around for those things out of tardiness. Um, the illnesses is really where we will where 110 00:30:31.120 --> 00:30:47.760 we made some changes. Um so basically we have after 12 total absences illness and personal combined a letter of concern regarding attendant will be sent to each household. Up to 16 illnesses related absences per school 111 00:30:47.760 --> 00:31:03.440 year will be considered excused. We figured about four per quarter is what it kind of breaks down to. Um after 16 illness related absences, further absences due to illness will require medical documentation from a healthcare provider to be considered excused. A letter will be sent to each household to 112 00:31:03.440 --> 00:31:20.240 notify them of this. Alternatively, if a medical office visit is not necessary, possible, students may be screened by a school nurse to make it excused. Um, if a student exceeds 16 illness related absence and fail to provide proper medical documentation or be screened by a school nurse, the abs the absences 113 00:31:20.240 --> 00:31:35.600 then will be considered unexcused unless school administration grants an exception. You know, there's always going to be exceptions. Someone breaks their leg, somebody has a surgery, something, you know, there's always emergency like that. But we f but we found is people are getting 20 30 absences and it's just parents are 114 00:31:35.600 --> 00:31:51.840 calling in and and excusing them. So um we didn't make this up. We kind of took this from a lot of the schools that have put a number to it. Um so we're going to see kind of how um this goes. Um it's something new. So there will be some 115 00:31:51.840 --> 00:32:07.600 trials and tribulations as we move along with this. I think it's we're moving in the right direction, especially after talking to some of the counties of um when you get to those truency issues and what they're looking for as well for documentation on our part. Um good practice for medical documentation. 116 00:32:07.600 --> 00:32:24.000 Keeping a consistent record of medical visits ensures that the school has appropriate documentation on file helping prevent misunderstandings or issues of excused absences. Illness is why school if a student becomes ill during the day that they should get a hash from a teacher go to the nurse. The nurse will determine whether call home is warranted. If a nurse sends a student 117 00:32:24.000 --> 00:32:39.519 home from school, the absence will be excused and not count toward the 16 absences threshold. The student leaves school due to illness without first visiting the nurse, the absence will be unexcused. Not that this happens a lot, but we do find out kids won't call their parents and don't even come down to the office and then next thing you know, parents 118 00:32:39.519 --> 00:32:56.080 are calling and they're saying their kids is going home and we have no idea why. Um, so we're trying to some of the things that we've ran into, that's how that kind of got put in it for that one. So if that if that makes more sense of why that piece would be of you to come to the office first and we will be part of the ones calling home. Um 119 00:32:56.080 --> 00:33:11.360 appointments non-emergency medical and dental appointments along with college visits should be scheduled outside of school hours or on non-school days whenever possible. Students who come to school before and after appointments as they generally do not need to miss the whole day. This helps minimize disruptions to students learning and ensure they stay on track with their 120 00:33:11.360 --> 00:33:27.360 studies. It is recommended that parent guardians obtain medical documentation each time their student misses school for an appointment and provide this documentation to the school. >> Any questions up to that point >> if the We don't have a nurse every day, do we? Or do we? >> No, we don't. And so that's up to the 121 00:33:27.360 --> 00:33:41.760 end. >> So should it say in there or secretary? >> We did say office or medical. >> Huh? >> Yeah, we can um >> I mean somebody might try to >> Yeah, we say the nurse wasn't there. >> I know. Exactly. 122 00:33:41.760 --> 00:33:59.760 >> Gotcha. [laughter] Deb. Um. Yeah. >> I mean, nurse or office staff or >> Yeah. >> I don't know what you want to put in there. >> Nurse secretary. >> Yep. We'll look at the word on that. 123 00:33:59.760 --> 00:34:15.919 >> Maybe like nursing or something. >> Yeah. >> Yeah. That be perfect. >> Yeah. >> Yep. Good. >> That's why we >> So, that's good. Um, unexcused. An absent will be recorded as unexcused if one of the more following applies. No communication has been received from a parent or guardian. Required medical 124 00:34:15.919 --> 00:34:32.480 documentation not been submitted. A student leaves school due to illness without first being evaluated by a school nurse or office. So, we'll change that. The absence does not fall under the categories of illness or personal days or absences beyond the limits identified. Examples of unexcused 125 00:34:32.480 --> 00:34:49.359 absences or tardies include but are not limited to missing the bus leaving in school refusal skipping car babysitting work. Um any other absence that does not meet the criteria for excuse absence. Minnesota statute gives us some guidelines on that. Um consequences on 126 00:34:49.359 --> 00:35:04.400 the next page when a student has accumulated. So unexcused absences when a student accumulates seven unexcused absences during the school year a letter will be sent home to the parents. When a student has accumulated nine, um the student parents guard will be required 127 00:35:04.400 --> 00:35:19.520 to meet with administration. When a student has accumulated 10, then we need to file truency. So, we're kind of get kind of almost two little warnings before we file. There's your letter warning you, then you meet with administration. If that doesn't do 128 00:35:19.520 --> 00:35:35.119 it, then you have to file. Okay. Responsibility of parents and guardians. Parents guidance are responsible ensuring that students attend school each day. Arrive on time are responsible notify school of absences before the absences occur if possible illnesses or related absences. 129 00:35:35.119 --> 00:35:52.320 Medical documentation communicate with the school to avoid any confusion. Um parents should know monitor students attendance and tardy status regularly through the infinite campus parent portal. Um same thing with the t with students be here on time and being in a class period. you can monitor your own 130 00:35:52.320 --> 00:36:08.240 stuff through the internet campus. So, that's gonna be new this year. So, there's going to be some, you know, talk about what that looks like. But, like I said, we we were running into some issues of um basically 131 00:36:08.240 --> 00:36:25.920 if a parent called in 50 times that what our old one saying that was okay. So, we put some teeth behind it with the we don't know if 16 is too many. We kind of talked about it. We took four per quarter. um it kind of averages out. Once you get above that, you got to make sure you have those documentations or um 132 00:36:25.920 --> 00:36:41.119 not that 16 3 days, but it's, you know, after that, you need to provide some sort of documentation that of why you're going. >> So, we're going to see if this um helps us out, like I said. So, it's new. It really shouldn't affect a lot of people, but there are some issues. It's 133 00:36:41.119 --> 00:36:56.640 going to be a little bit of change. So, um that will be that is the biggest change in all our handbooks elementary high school this year. I don't know. >> Was there any change to like the time they had to be here to compete in? >> No, that's still half day. That's still 134 00:36:56.640 --> 00:37:12.720 half day. If you guys will get the activities one, Trevor will get that one to you guys. We're just behind on that a little bit. >> Okay. >> But no, that one's been the same of the however that's been. >> Um, so any questions on that? If like I said, that's the biggest change that if if there's anything you're going to hear 135 00:37:12.720 --> 00:37:30.640 about that's that one. And like I said, it's it's attendance is something we it's every year we talk about how to tweak and how to change it. And finally this year we kind of made a big overhaul and it really came to light after I talked like this at Filmore County on what other schools are doing 136 00:37:30.640 --> 00:37:47.280 >> to line up with those you know. >> Yeah. So so that is that and the last one that I have is faculty. Um, this was more of we we removed some outdated things like articles for news 137 00:37:47.280 --> 00:38:03.040 media. We don't do that anymore. Audio visual equipment. I don't even know if anybody knows what that is anymore. Um, uh, let's see more. Just make sure we're notifying the office nurses on field 138 00:38:03.040 --> 00:38:19.920 field trips because she gets all the medications ready. Um, uh, trying to get once again trying to get the hot lunches under control a little bit. Um and then teachers we the absence 139 00:38:19.920 --> 00:38:36.000 management system replaced with smart. Um not a ton of things crazy in there either. So that's kind of that in a nutshell. Like I said, the biggest time and effort we put on was that attendance because we thought that was the biggest thing that 140 00:38:36.000 --> 00:38:52.240 kept popping up last year. Um, so hopefully we're, like I said, there's changes. So it's different, but in the same sense, basically it's communicate. As long as the parents are communicating with school and you're getting your proper documentation, I I there really shouldn't be. And like 141 00:38:52.240 --> 00:39:07.520 I said, we do leave it open for some discretion for emergency purposes. Um, but like I said, it just seemed to be that's this year seemed to be for some reason we were dealing with attendance a lot. So we figured it was time to do a little bit of overhaul. 142 00:39:07.520 --> 00:39:22.960 questions on those. And like I said, if there's any other, we'll bring it back next month for second and final reading. If there's any work, I'll make those um changes on the clarification on those couple spots. And then if there's anything that you guys think before, you know, me and Mickey and Le 143 00:39:22.960 --> 00:39:39.359 helpful go through it and and Trevor helped out that too. So between the five of us, I think we're trying to do get it all done. So >> that's quite Yeah. [laughter] Well, those guys, Nikki and Le do a very good job throughout the year because 144 00:39:39.359 --> 00:39:54.079 they keep these handbooks at their desk and when we run into something, they're jot notes down these all year long >> and then we just pull them out in the summer and say, "All right, here's the issues we ran into." And then, like I said, the big thing was it was attendance, attendance, attendance, attendance, attendance this year. So, 145 00:39:54.079 --> 00:40:11.520 >> like I said, hopefully we're we're on the right track of how we're going. So, >> thanks. >> Thank you. >> Yeah. >> Okay. Um, a motion approve the first motion. 146 00:40:11.520 --> 00:40:26.880 >> This is just first reading. Then next next month we'll do the >> second. >> Um F. Uh now therefore we resolve that the Leroy Strander Public School District shall amend and re restate its 147 00:40:26.880 --> 00:40:45.040 403b plan effective July 21st, 2026. uh effective date of amendment and restatement to the plan document attached here to explain that one there. >> A lot a lot of words to basically state 148 00:40:45.040 --> 00:41:01.040 in your board packet. Uh the staff has a a 403b or is allowed to participate in 403b 403bd plan. There are various vendors. Uh some of the vendors on the trees were no longer in existence and 149 00:41:01.040 --> 00:41:16.880 there are some new ones out there. Okay. Basically, we're updating our um um 403b plan vendors. And I'm just going to ask you, did I miss anything? Is that >> Yeah. And the other since we were doing that, the big thing is is this calendar 150 00:41:16.880 --> 00:41:35.119 year by December 31st, this had to be the whole um plan had to be restated and approved and not necessarily by the board, but we prefer to have the board do it um and have it in place per IRS 151 00:41:35.119 --> 00:41:51.920 rule. Otherwise, we would have been uh tending to have the IRS come and say you cannot be involved in a 403b plan and have the uh participants be under this tax sheltered annuity or whatever. So, 152 00:41:51.920 --> 00:42:09.200 um it was something that was designed to be done in a kind of an every two-year cycle. So this is that >> and do we have to vote on that? Sharon I >> you should pass the resolution. 153 00:42:09.200 --> 00:42:27.760 >> Yeah. So I'm sorry I didn't have the line there but uh I do a motion second and vote on please. >> Okay. Is there a motion? >> Passing. Thank you. [laughter] Second. >> I'll second. >> Okay. Seconds. Okay. All approved say I. I. 154 00:42:27.760 --> 00:42:43.040 >> I. I. Uh, next. Okay. >> Um, sorry, one question on that. You said we have to turn it in and get it approved. So, does that mean since now we voted on it, it's going to be >> it's approved and now um they're going 155 00:42:43.040 --> 00:42:58.000 to send me a document tomorrow to sign off on it and then it will then they as the third party administer administrator which is Avaben. I don't know if you seen the scope notes that were in your packet. Okay. Avabend will then file 156 00:42:58.000 --> 00:43:15.040 that for us to make sure that we're compliant. >> Thank you. >> Okay. Um reminder, um notice is hereby given that the period for filing affidavit for candidacy candidacy for the office of school board member of the 157 00:43:15.040 --> 00:43:32.640 independent school district number 499 shall begin on or has begun on July 14th uh 2026 and shall close at 5:00 p.m. on July 28th, 2026. Just a note on that. Uh 158 00:43:32.640 --> 00:43:48.400 I did get it updated. Uh the original notification said there's four seats open for four year terms. It is three seats for four for a four-year term and then one seat is a special election. Um 159 00:43:48.400 --> 00:44:05.680 two-year term that'll be in January of 29, I believe. Um so we had to get that stated correctly. Uh fortunately nobody had applied otherwise I would have to in writing notify them with a change they'd have to respond back in writing but the unfortunate thing is nobody has applied 160 00:44:05.680 --> 00:44:24.079 yet. Um so we we have three four-year term seats that are up and then we'll have a special election uh two-year term to finish out that term. Uh people when they do file they have to check which 161 00:44:24.079 --> 00:44:40.319 one they're running for um type deal. So, >> and is that in the city office? >> The school office and we have the the forms there and everything all ready to go. So, if you know of anybody that's interested, uh, 162 00:44:40.319 --> 00:44:56.960 send them send them to the office. >> Yeah. >> To apply, go to the school office. >> All right. Um, now we're at H election of board clerk and board committee assignments. >> I did the 163 00:44:56.960 --> 00:45:14.400 Well, obviously we need a a clerk and then the committee assignments are in your packets. >> It's on the back page. Yeah. >> No, about the middle of the packet. So 164 00:45:14.400 --> 00:45:30.480 uh this will be similar to uh the January um organizational meeting uh where you appoint all these committees and um different positions. But yeah, we need a clerk and then uh or which 165 00:45:30.480 --> 00:45:53.920 committees >> state high school scholarship Certified negotiations, non-certified. >> Well, I already took Dave's position on the certified negotiations. >> Okay. 166 00:45:53.920 --> 00:46:21.960 >> These ones bought then left, right? >> Yep. >> Uh the SME board district policy. Dan, you jumped on buildings and grounds. Yep. Like >> you did. >> Okay. >> I could do a snake, but 167 00:46:24.480 --> 00:46:50.720 >> I think I jumped on the world's best workforce. >> Yeah, I could I I'd take take that. Um Deb is interested in some of the stuff. >> Um, I would be on meet and confer 168 00:46:50.720 --> 00:47:14.240 if we and the Mau County Collaborative and if you ever wanted to go up to the meetings, I used to go to those all the time. So, I would go to one or two of those if you if it's hard for you to get to them. So >> yeah, that would be wonderful. >> Just let me know if you want me to. 169 00:47:14.240 --> 00:47:30.760 Should I just go to a couple of them while I'm on and then I get back to you >> cuz I'm familiar with that. >> Okay. >> Okay. All right. >> Was somebody scholarship? 170 00:47:30.880 --> 00:47:49.960 >> Well, yep. >> But the thing is is you'll there'll be an election in November. Oh, there'll be a re Yeah. I mean, does anything happen with scholarships? >> Until, you know, after the January 171 00:47:50.079 --> 00:48:05.040 pancake and the win. >> We do the hamburger one for football. They should >> something done. You got to be one of the tailgate or the Yeah. >> I guess I'll take that 172 00:48:05.040 --> 00:48:24.000 >> scholarship. >> Certified non-certified cover survey negotiations and then >> certified a nonertified 173 00:48:24.000 --> 00:48:41.319 >> but the certified isn't going to happen this year. non-certified will be starting here. >> I I'd jump on that one. I don't know if I can though. >> I wonder if you can. >> I don't think so. >> Probably 174 00:48:41.680 --> 00:48:58.880 though you certified. >> No. >> Yeah, I I'd go uncertified. >> Okay. >> Kyle, did you take um high school league? >> Yeah. >> Okay. Okay. >> The smack board. 175 00:48:58.880 --> 00:49:22.720 >> Yeah. Dan said he'd take that. >> Oh, yeah. >> Non-certified and district policy. >> How about Mr. Faringer? >> Any pilot? >> What What do we still need? 176 00:49:22.720 --> 00:49:40.640 >> Non-certified. >> Non-certified. and district policy, right? >> He's only certified, right? >> Yeah. But not not >> um yeah I [clears throat] 177 00:49:40.640 --> 00:50:04.800 I could do I could do non-certified >> and I'll hop on policy because I've been on that before so I'm familiar with it all. >> The policy district policy review. >> Okay. I've been on that before. So, >> we're pretty familiar with that. 178 00:50:04.800 --> 00:50:21.359 >> Okay. You want to go through that? >> Yeah. So, uh meet and confer. Um >> Yep. That's only one, right? >> We have a tour. 179 00:50:21.359 --> 00:50:37.040 >> Yeah. Okay. >> Okay. Community for ECF. Well, um, Nicole, meet and confer is Nicole, Jess, and Deb. Um, MSBA leazison is Farlinger. 180 00:50:37.040 --> 00:50:51.599 Um, Minnesota High School League is Stern. Um, scholarship is myself and Lis. Um, certified negotiations is Farlinger, Yoke, and Stern. Non-certified negotiations is myself, 181 00:50:51.599 --> 00:51:08.480 um, Yoke and Farlinger. Um, SMMEC is myself. Uh, district uh, policy review is Yoke and Rayburn. Um, buildings grounds and safety is Stern and Evans myself. Um, Marla County Collaborative 182 00:51:08.480 --> 00:51:26.160 is is Rayburn. Retention Committee is Finger Y and Stern. And then World's Best Workforce is Farming >> and Nicole >> and Nicole. Okay. >> Um, Quick motion second just to make it legal. 183 00:51:26.160 --> 00:51:41.680 >> We need a >> cler. Um >> I don't want to do that separate committees separate then either way. >> Yep. >> Um okay. I need a motion >> to approve those committees. >> I move we approve those committees. 184 00:51:41.680 --> 00:51:58.400 >> Kyle's the first. Need a second. >> Second. >> Okay. Nicole second. All those in favor say I. >> I. Opposed. >> All approved. Okay. for clerk >> nominations, right? 185 00:51:58.400 --> 00:52:14.079 >> Nominate some of these volunteers. >> I I will I will nominate Mrs. Rurn [laughter] if you are to accept that. >> I will do that. >> You can do that. >> Okay. 186 00:52:14.079 --> 00:52:32.400 >> Okay. Um uh Deb uh accepts uh to be the clerk for our district. Um all those in favor say >> Oh, we need a motion to accept. Yeah. So >> I moved you so >> I thought I thought Kyle did that and I 187 00:52:32.400 --> 00:52:49.440 second and I'm sorry. >> I'll second. >> Yep. Okay. We got a first and a second through Jess and Nicole. And all those in favor say I. >> I. I. >> All oppose. Okay. You got a click. >> Okay. 188 00:52:49.440 --> 00:53:06.559 >> All right. Moving on. Um, district calendar update. Uh, August 18th, the regular board meeting. Um, August 24th through the 25th is a staff development. >> Correct on that. At the 26th, 24, 25, 189 00:53:06.559 --> 00:53:22.640 26. >> Oh, at the 26 for staff. >> Yeah. >> That's right. Yeah. >> Monday, Tuesday, Wednesday. Okay. August 24th through the 26th is staff development days. >> Yeah. >> Um September 1st is Minnesota or I'm 190 00:53:22.640 --> 00:53:37.440 sorry, middle school, high school first day of school. Uh September 1st and 2nd is elementary conferences and September 3rd is the elementary first day of school. >> It is open house the 20th. >> It will be that Tuesday again. So the 191 00:53:37.440 --> 00:53:55.760 25th 25th will get out here shortly. Yep. Uh Monday is usually a lot of work day. Tuesday is the pictures open house and then Wednesday we do half days since Tuesday is a long day for them and they finish up any meetings and stuff. So yeah. 192 00:53:55.760 --> 00:54:13.920 >> Okay. >> Okay. Um >> how about uh do we when's the first volleyball game? Do we know that? >> I think it's August >> August 27th. >> August 27th. Yeah. 193 00:54:13.920 --> 00:54:44.079 >> And then first football game would be >> that first Friday in September. >> Yeah. 4th. >> Yeah. >> Yes. >> All right. >> Okay. Do I have a motion to adjourn? Second. 194 00:54:44.079 --> 00:54:54.760 >> Second. >> Kyle. Okay. All those in favor say I. I. >> I. Oppose. >> All good. >> 655.