Good evening, Littleton. Uh, welcome to the June 8th select board meeting. We are going to start off tonight's meeting in executive session um approximately 5:45 and we will come into regular session at
about 6:30 p.m. for a motion. Please move the select board vote to enter into executive session pursuant to master law chapter 30A section 21 A2 to conduct contract negotiations with non-UN personnel specifically regarding the town administrator's contract with James Dugen. >> Second.
>> Okay. Moved by Chuck, seconded by Karen. Uh, is Mark Rambacher on? Mark, can you hear us? >> Yes. >> Um, we just did the motion to enter executive session. You have >> I >> I
co I >> Kyle I >> Karen Morrison I >> and Gary Wilson's an I. >> All right, we will see you at about 6:30 p.m. Thank you. Thank you, Mr. Vice Chairman. Okay, Littleton, welcome back. Uh, we are out of executive session and ready
to enter into our normal business. Um, if you would all please stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and
justice for all. >> Great. This evening we uh we'll be discussing town meter town administrative contract renewal um joint meeting with the finance committee. Right after that uh we will have a public hearing on Tavern in the
square. uh district exchange, change of license, liquor license, some public input, member updates, um department board updates, historical commission and uh fiscal year 2027
uh board committee appointments. So that's really just our board liaisoning, figure out who we're going to liaison, who's going to pick up the liaison duties for different boards. Um then we have an appointment and we have Jim's
update and then some select board discussion on our new moderator I believe couldn't be here tonight. So we're probably going to skip over that correct uh this evening. We'll do that another meeting. Um a little bit of charter committee report discussion review and vote on select board July
December is just basically our schedule and special town meeting schedule. Uh and then discuss the VFW lease agreement update regarding the bond financial municipal facilities policy annual town
meeting postmeating review uh discuss a moratorum on data centers and discuss inactivation of master plan imple implementation committee and then we'll have some minutes to approve and we'll be done. So, without further ado,
>> the mail, please. And uh >> Thank you, Mr. Chairman. Members of the select board, uh we've got some got a few vacancies that we want to just run through uh for the and those vacancies that are appointed by the select board. Affordable Housing Trust, Agricultural
Commission, Bicycle and Pedestrian Advisory Committee, Clean Lakes Committee, um Committee for Exploration of Real Estate Tax Relief for Seniors, Community Preservation, Conservation Commission, Council on Aging, Cultural Council,
Disability Commission, Economic Development Committee, Historical Commission, Littleton Community Television Advisory Committee, Permanent uh Municipal Building Committee, Personnel Advisory Committee, sustainability committee, taxation
aid committee, um zoning board of appeals. Uh one position that's appointed by the town administrator is uh the uh an opportunity with the affordable housing trust. And then there's the appointment by LWD,
Littleton Electric, Light and Water Department. Uh there's a member opening for the finance committee appointment uh by the school committee on the schools finance committee. No, that's that's our finance committee. The school has an appointment to >> the LWD and the school's appointment. Both
>> they do one appointment to our finance committee. >> They they have two members. >> Thank you. No, I I thank you. I appreciate that. Uh Littleton Housing Authority joint appointment. Um and that's it for that. And now we have select board office hours coming up.
Wednesday, June 24th, 4 to 6, Mr. Rambaka. Friday, June 26 from 3 to 4, Mr. Bup. Wednesday, July 1st from 11 to 12:30, Ms. Morrison. Friday, July 31st from 3:00 to 4, Mr. Bup. >> You don't have to go through them all, Jim. >> I don't.
>> No, we're going to >> All right. Before then? Yeah. Okay. >> We got the whole year tile. >> Okay. >> Hey, I'm a planner. Okay. >> Okay. So, we uh All right. So, um >> those are on our website, too, I think. Please. Yes, they are on the website.
>> All right. Thank you. Uh we have an announcement with the Littleton uh 4th of July picnic uh press release uh to celebrate the 250th anniversary. There will be a Littleton Town Picnic at Fay Park on Saturday, July 4th from 11:30 to 2:30 with a rain date uh will be on
Sunday, July 5th. Uh this is sponsored by the Littleton Historical Commission. Um, and they will open up uh the ringing of town church bells and there will be a free concert by Molly Flannry, a quartet as well as children's games, singing of the national anthem and other events.
Parking with the castle at the trees. Um, preceding uh the picnic are events at Littleton Historical Society on Roger Street adjacent to FA Park uh which include viewing um the historic canyon.
Uh uh the the picnic is funded through by a generous grant from the Littleton Rotary. Thank you very much as as always as as well as a grant from the Littleton Cultural Council. Any questions, please contact Andrew Bowers, 978-486
8642. Here we have received a uh a notification uh as an abuter determine of applicability. And here we have it is a chemical control. It is by the national it's by New England forestry
foundation who owns Prrowy Woods and that uh the proposed work is chemical control of invasive plants in the proudy witch community forest uh to protect uh restore the native plant community to a better functioning and resilient state
and um and uh the public meeting be held on um was held public meeting will be held on 62 two information regarding the date and time of the public hearing. Um,
okay. I need to get some clarification for that. I read right past that this morning. Um, and that'll be it. Okay. All right. Uh, next up on the agenda,
town minister contract uh renewal. So, we're looking for a vote to appoint select board representative to conduct contract renewal negotiations with the town administrator. >> Yep. So, uh I move the select board appoint Chuck to Coast and Karen
Morrison to conduct contract renewal negotiations with the town administrator. >> Second. >> Any discussion? All those in favor? >> Second. He's got to call that. >> Hey, second. >> I'm new here. >> It's okay. Um, all those in favor?
>> I >> I thank you. >> Glad I can make you laugh. >> All right, we have a joint meeting with the uh finance committee. >> He's a maverick. >> Few minutes late, but come on up, guys. Looks like you have a >> whole meeting.
>> We do. We have a we session. So, it looks like we have um a vote to amend the fiscal year 2026 department revolving fund. Uh the alarm box repairs
the fire alarm system for the fire department from $6,500 to $16,500. Uh we have a vote to approve the revolving fund policy. A vote to transfer $8,820.83 to the assessor's budget to upgrade the
CA system software. Finance committee action is required there and a vote to transfer $10,200 to the Elder and Human Services budget. Finance committee actions required there as well. All right.
So, first up is the um amend the fiscal year 2026 department revolving fund. Who wants to take the lead on this? >> I can. So, uh, the vote is, as you know, we had, um, a repair for the fire alarm system here in this building, and, um,
there's a $10,000 deductible, and that is going to get charged into this revolving account. >> Do you want to talk about the I know it's leading into the next thing, you want to talk about >> the policy itself. >> Say it again. >> Well, the fund itself, what's what's useful?
>> Yep. So I I attached to the back of it cuz when we did the financial um management policy, we were talking about having a full disclosure of what what revolving of funds look like so that you you know and you're more informed with those. So I put I don't know if you can
put that up. Do you have that there? email. Sure. There's nothing to this packet. >> Do you have copies for us or anything? I
didn't cuz I thought they were in the packets already, but there >> Yeah, that that'd be good if whether it's a Lisa thing or just to have whatever supporting documents attached to the packet. >> Please.
>> Yes, sir. What's your uh budget sitting at for the um there? So, right now in that account, you can forward it to yourself right there. There's $46,27. We still have another three grand that's
probably going to come out of it and the 10 grand. So, we'd be left with $33,207. Um they estimate talking to the chief this morning that they're probably going to use like five grand a year. So we'd still have another six six and a half years of funds left in that account.
There is no more revenue coming into that account. >> And the use of the money is for what >> the use that they use it for is for there's some still some town buildings that need to be monitored. One of them is King Street. One of them um the
police station is another one. So 56 King the high school and the police department are two of them that are still on the monitoring for that. >> Okay. 5,000 a year. >> Yeah, that's my that he was renegotiating that today with Eastston. So
>> and the other buildings like the senior center and the library, >> they're they're on new systems. They're they're not part of that anymore. >> Okay. And the cost of that comes out of their budget. >> Correct. >> Comes out of their budget or the fire department's budget. Okay.
>> Um I'm not 100% sure. I would have to look, Steve, if who's paying it, but I know we now have the budget and the general fund. >> And these are the same systems that we put out notifications to all the private businesses too that have the alarm system.
>> Correct. Yeah. >> But there are no more private businesses on it anymore, and that's why there's no more revenue for that fund. Okay. >> So, he's got the policy up now here. Okay. So, what we did at the request of that meeting was um gives you the
information, the name of the account, the department that's in charge of it, and the fund number that that's the fund number in the accounting system. Um then the department head will give us a detail. This one's pretty long. It gives you the history of the account. Um and then down below, my question here is
when we head into budget meetings next year, I'm going to have a solid number for FY26. will be about halfway through FY27. So, do you want FY27 estimates and 28 estimates or just FY27 estimates
>> for the budget book >> for the presentation that they come to you for when they present their budgets and you want to see these with it. >> This is going to be perpetual now. This isn't this be for forever.
>> Correct. >> Yeah. But they want updates with the meetings. Correct. That was what was talked about in the >> my thinking and and Karen I mean you're kind of the point on the policy for this this piece of it. My thinking of this because there's a lot of revolving funds.
>> Yeah, there are a lot >> to go over each one of these individually with departments is going to be a while. So, >> it's actually >> my thinking and and correct me if if you
guys think it's different, but to put them all together because you're going to do this >> now, right? And before the budget season, wasn't that what we talked about >> to I thought my understanding was to be presented when they come with their budgets for you in the next round. But
if you want them before we can >> I mean I I could see putting it all together in one spot and then if we have questions on it than to ask them but for to have to come and go through them we'll be sitting there forever. >> Yeah I think it would be in that packet is moreformational I don't think
>> but for you to be aware of them >> won't be a presentation. It'll just be >> it just be would be in the frame. >> They should be ready I would think for questions. Mhm. >> Mhm. >> So, do you think you're saying that we should have them all up front at once? That way they don't have to
>> present them. Then we during that that we can ask questions based on all the information >> based on what we get. We get them beforehand. >> So, you want like a binder? >> They're not even in the budget book because that's going to be pages upon pages of stuff, right? Just kind of
separate. They shouldn't change >> a separate revolving fund reporting. They shouldn't change very often at all basically. >> Mhm. >> And you still have the page in the budget book with >> the spending on maybe increase
>> the number of funds you show there. >> Okay, we can do that. >> But what do you guys think? >> An all funds expenditure budget for each department including funds. I mean the the thing that we talked about at the policy meeting was what we
weren't getting enough information right >> and some of funds were in this big black hole type of thing. >> Mhm. >> And so we said you know town funds and school funds >> Yes. >> any revolving fund >> Mhm. >> should have a write up like this.
>> Okay. >> And um we should be able to have access to it electronically. I think would make sense to them. Yeah, >> right. >> Do that. I can >> And then at the budget meetings with the department heads, they just have to be
ready in case there's questions on the funds. They should know the the stuff anyways. It's their money. >> So, do you not want any like do you want ending balances on this or do you just want what they're used for? >> No, I think the ending balances is important.
>> I'm trying to think too. Yeah. If you make this electronic and a PDF that you won't have to give us >> books packet. >> Yeah. No, >> we can send us all a link and we can go and >> supporting material. >> I I would think that book that you're going to do or that you know revolving
fund pamphlet or whatever you want to call it should be something that's pretty static year by year. So if you take that top section out, the financial piece, >> save that for the budget book for >> Mhm.
>> cuz it's in there anyway. >> And we look the actuals up easily and and put them in the word doc. It's not >> really going to be a lot of work, >> right? I I would think that stays pretty static until something
>> changes significantly changes >> instead of having to go in each year and update that one. It's going to be in the budget book anyways. >> Yeah. >> Yeah. The numbers will always be in the budget book. >> Is is that okay with everyone? >> Yeah. >> That good.
>> So I'll I'll leave the 26 numbers in there and not put the projections out. >> Yeah. And you can even take that out. >> All right. Okay. You don't want them in there. That's good. Easier for me. >> All right. So, if I comm
have a motion to increase the spending limit to what on the >> 16,500 >> correct, >> 16,500 spending >> from 6,500. >> Correct. >> Okay. I move that the finance committee
vote to increase the alarm box repair revolving fund by $10,000 to 16,500. Second move by Rick, second by Sam. All in favor? >> Good. Move the select board vote to amend the
fiscal year 2026 department revolving fund alarm blocks repairs fire alarm system from 6500 to 165. >> Second. >> Moved by Chuck, second by Karen. All those in favor? >> I. >> So moved. Okay. So we have
None of the members here tonight were involved in the 206 budget. I think this came up in 26. >> Correct. Well, and it was through the 27 process. >> So, the assessors are going through a conversion for their um Canvas system,
the the Patriot system that they use. They're upgrading the software. There's some upfront costs. We wanted to get that. They had it in their 27 budget. >> Correct. We said, "Put it into the 26
so we can get it going and we would fund it out of the revolving fund for them." So that's the number for the upfront costs. It's not the ongoing costs, >> correct? >> That's still in the assessor's budget, right?
>> So we we I think everybody was here when we said that. Maybe. Maybe. So, we're looking for a motion to uh transfer that amount from our revolving fund. >> Okay. Is there a budget?
>> Any questions? >> I need a motion. >> So, I just have which revolving fund is this coming from? >> Our revolving fund. >> It's not revolving. >> It's your general fund. >> Reserve fund. >> Okay. I was going to say >> revolving fund on the mine. He thought
he had more money somewhere. >> Questioned in 2027, the money is already there since we uh is the money going to be coming back to the >> No, these are the upfront costs of staff conversion.
>> So the ongoing maintenance costs are in the budget. So this is the extra >> do the conversion itself. >> So this was not part of the budget. >> No need at all. We're talking >> but to keep the budget down. That's what
we're talking >> said we'll do it early and we'll cover it out of our reserve fund. >> Right. Any motion? I move that we transfer $8,820 from the finance committee reserve fund
to the assessor's budget to upgrade the software system second by Sanjay. All in favor? >> I I >> Cool. >> Thanks. >> Go to that pass. >> We do not need to vote on that. That's not fair enough.
>> Yeah, that's language. Fine. Want to authorize the economy? >> So, this one was definitely when you guys weren't here. This was in the FY26 budget presentation from EHS when Liz was in front of the two boards.
Um, she did not have we hadn't opened the new building yet and she did not put a new admin person into her budget for 26, but in her discussion with the boards, she
mentioned that she may need somebody. There was some discussion by both the select board and the finance committee to change the 26 budget to put it in. Um, but what we decided to do in
the long in the end was open the building, see if we actually needed an admin person, manage the building for a while, see what the the foot traffic was going to be. She came back
probably in >> November, December or so >> and said she really needed a person and she was deciding which type of person she needed with that money. In the
meantime, we had a retirement from one of the staff members over there. Um, so she was really deciding which way she was going to go. she decided on another admin person. Is that correct? >> Full time
>> full-time admin person. Um so because of the um >> salary differential between the person leaving, new person coming in, we decided to hold off until we could get a
better understanding what that number is going to be. This is your best guess after the last payroll goes through. Correct. >> Okay. So, we're looking for a transfer for 10,0002 and and we again we promised we would cover this for Liz.
>> I know you guys were here, but that's what we did. >> A reserve fund transfer. >> This is a reserve fund transfer. >> No other questions. I need a motion. I move that we vote to transfer $10,200 to the alder and human services budget
from the finance committee. >> I have a second moved by Rex, second by Sanjay. All in favor? >> I we're good. >> Are we voting on the revolving? Um I don't think it's really a vote.
Yeah, that was >> just the format of which put together. Yeah. >> So we are meeting on the 9th of July finance committee
um to vote the transfers year end transfers. I don't believe the select board's going to be with us. If you want to make that meeting you're more than welcome. We have to meet on the 9th because of the core
Sam's wife is expecting and may not be there. >> We're already straight Sam. >> Yeah. >> Bring the baby along. >> But we will meet on the 9th. So if you like to make it a joint meeting, that's
up to you. If not, you have to vote them separately. >> It's okay. Meeting two. Oh, okay. >> Thank you. >> Okay. >> Thank you. >> We good? >> Yeah. >> Thanks. >> Yeah. Thanks. >> Motion.
>> Motion to return. >> All in favor? >> Thank you. >> Thank you guys. >> Just keep her in the room at all times. >> All right. 7 o'clock. So, we're good.
have a quick public hearing here. >> Um, so we have a public hearing on application for the change of manager for wine and malt liquor license under master law chapter 138 section 15 for tavern in the square Littleton, Massachusetts.
So this is appears to be a change in management. >> Correct. happens more often than it probably should, but um that's expected with those type of businesses. So, I read the legal notice. What did you want to read? >> Want to read the legal notice?
I've got it right now. >> Okay. Littleton Select Board will conduct a public hearing on Monday, June 8th, 2026 at 7 p.m. in Littleton Town offices, room 10337 Shadic Street, Littleton Mass to act on the request for approval of a change of manager under Master Law, chapter 138, section 15 submitted by
Tavern in the Square, Littleton LLC, 810 Constitution Nav, Littleton, Mass. days and hours of operation. Monday through Wednesday, 11:30 a.m. to 12:00 a.m. Thursday and Friday 11:30 a.m. to 1:00 a.m. Saturday 10:00 a.m. to 1:00 a.m. Sunday 10 a.m. to 12:00 p.m. A copy of the application may be seen in the Select Board Town Administrator's
office, room 306 at 37 Shatter Street, Littleton, Mass. Comments thereon may be submitted in writing to select board at littletonmma.org or the select board town administrator's office, 37 shadic street, Littleton Mass 1460 by noon on Wednesday, June 3rd or in person at the hearing. Littleton select board, Gary Wilson, chair. Okay.
Do we have anyone from >> How are you? >> Great. How are you? >> Good. >> Public hearing is open. >> The public hearing is now open. Thank you. >> Hi. >> Hi. So, I guess name and uh representing
>> Yes. Tavern. I'm Melissa Server. I'm the general manager. Okay. Um >> been in place just took over. >> Okay. >> That location. >> Okay. Um, >> any questions of the board? This is a fairly common process.
>> Yeah, looks good. >> Everything's in order, right? >> Yeah, everything looks like everything's in order for what we got. So, >> everyone have no problems. >> Please. All right. Um, thank you. >> Okay, >> we'll uh we're going to make the motion and move this for you.
>> Public hearing. >> Um, do we have any public comment on this before I close the public hearing? Oh, sure. You can come up. Thank you. >> Hello. >> I know I'm in the back row and I see that you have microphones in front of
you. >> I can't hear you. >> Okay. >> Thank you. >> Thank you. That was easy. Any public comments? That's good. Okay. >> Motion to close the public hearing.
Second. >> Um, motion to close public hearing. Moved by Chuck, seconded by Karen. This is a roll call vote. Chuck. >> Chuck. >> I. >> Kyle. >> Kyle B. I. >> Karen Morrison. I. >> Gary Wilson's an I. All right. The public hearing is closed. Could I have a
motion? Um, change manager. Move the select board vote to approve the application for a change of management for all alcoholic beverages on premise license under master law chapter 138 section 15 for tabin on the square 810 constitution a for the hours of Monday through Wednesday 11:30 a.m. to 12:00 a.m. Thursday and Friday 11:30
a.m. to 1:00 a.m. Saturday 10 a.m. to 1:00 a.m. and Sunday 10 a.m. to 12:00 a.m. Issuance of a licenses subject to ABC approval. >> Second >> moved by Chuck seconded by Karen. Uh this this is a roll call vote as well. Chuck
>> Chuck's I >> Kyle >> Kyle's I >> Karen >> Karen Morson I >> and Gary Wilson's an I. Thank you. Thank >> you. >> Thank you for the business Tony just comes up to be >> Melissa we'll we'll reach out tomorrow. >> Okay.
>> Have a good night. >> All right. Um next up on the agenda is member updates. uh member updates. So, let's uh we'll start with our new guy, Kyle. >> Anything?
>> The only update I have is that on Friday, I'm going to in Devon's MMA is putting on a uh a training for new select board members such as myself. So, I thought it'd be pertinent for me to go, >> you know, based on what we just saw here earlier. I think
>> great. Uh, I just wanted to wish all the um high school graduates in Littleton all the best. Congratulations to all of you um and all the schools um that um you know Littleton encompasses. So, and
other than that, I just wanted to apologize for missing my office hours. Um I was quite ill and uh I think everybody will be glad that I didn't go. So, >> thank you, Chuck. I'll yield the floor to the chair. Uh
same thing to the uh congratulations to the graduates. >> Just a reminder uh on what Jim had mentioned earlier, the um Fourth of July party at Fay Park or party >> picnic >> picnic I guess if you will. Um it should be a fun event uh for the community. So
if you're around uh please attend. It'll be parking um congregational church and >> castle >> castle in the trees room. So please come out. Um, and that's really it for that. All right, that's it for member updates.
Do we have any public comments today? Come on up. Hi, Carol Mueller, East Roxberry Drive. Um, I just wanted to do another uh celebration event. We're going to have the historical societies teaming up with Dearjal Brewing Company. We're brewing a
local beer. >> Oh, I saw this. I should have mentioned. >> Yeah. So, it's going to be we're going to have it. It's going to be only on tap. It's going to be at the brewery and we're having um the opening night is June 18th. It's a Thursday evening at 7. We're going to have a trivia night. um
civil uh revolutionary warfax local legends and prizes. We've got uh t-shirts that we've made up with the pay today trust tomorrow. Um it's the Lawrence Tavern sign that we have at the collection. So we um best dressed in your colonial outfit will win a t-shirt
and we'll have prizes. So um hopefully everyone will come out for that. >> Awesome. Thank you. Great. Great event. Okay, next. >> My name is Ver 546 New Town and
I'm here to let you all know that we really need the thrift shop in a better place than it is right now. Um, we Sandra Casali and the friends of the CLA are behind this
endeavor and many other people who either don't know about it. I had hoped to be on the agenda, but I wasn't. So, people who hope to know about it aren't here. Some people are here. Uh, it seems
to me that we had the thrift shop at the town house for a long time, town hall, and many people went. Now it's at the Baptist church, which will close soon. That is the thrift shop is going to get
thrown out. And uh people ask whether it's a consignment shop. No, it isn't. It's a renew, replace, re refurbish shop. And it really should be in the center. It
should be where older people can get there, where people without cars can get there. We have room in this building. There's probably room at the COA building. Even the library might have some room. And I think that we really
need to have it here at the center where there's parking and people come all the time and they don't have to go specially to somewhere else. So I'm hoping that um given that we all wear thrift store clothing, I'm wearing
thrift store clothing right now. very very very expensive to get clothes and there are lots of clothes that are in fine shape. Sandra Casali who runs the store has beautiful clothes there. We've never
known that they were thrift store clothes. It's not a um not the kind of place that has uh what holes or moth holes or whatever. is a wonderful place
and I would very much like to see the selecting help that so that we could put it in this central place and by this central place I mean the library the town hall or the co thank you
>> thank you thank you I just had one question when is the move out date of the at the do you know yet has been determined it >> is happening week thank Okay. Any other? >> Hello. Thank you all for coming.
>> As you know, I'm Sandra Casali. If you don't know, I'm Sandra Casali. I run the thrift shop currently. Um, it's a fundraiser. It's used as a fundraiser for the friends and it was used as a fundraiser for the friends for 30 years
and it was managed by Baba McCrae. But that wasn't how it was originated. It was in the building and it was a thop started from someone who worked in the town. Now I'm trying to clarify um what department it was and who that person
was. I know that person is not with us any longer, but it was either pock or the COA that house the thrusher. So it was a town entity. I know we all like that town entity phrase. Um but anyways um the person that started the thrift
shop no longer wanted to run the thrift shop. So Barbara McCrae um was president of the friends and she took it as an opportunity to use it as a fundraiser for the COA. So that's how it came about to be under the friends if you want to
call it under the friends. It's a fundraiser. Um she ran it. It was there were like eight volunteers. She was the manager. She set it up, but it was really run by the volunteers. There she had eight volunteers. They worked two and a half hour shifts and there were
substitute volunteers. And part of the incentive was um that they got senior tax write offs. Well, that's not the case anymore. But anyways, when it was in this building, 80% of the business was foot traffic. So it was the town employees, it was the
people in the COA, but most importantly, it was a library also, but most importantly, it was the people that came in and out of the COA. And a lot of them didn't drive. So that was like a community for them. They'd know when um certain people were
working, what day of the week they were working, and they'd go see them on a particular day. It really was a community. And then it was taken away in 2020 um with the pandemic. And I don't know if if people realize what that meant to a lot of people to a lot of
seniors because it was community and they counted on it like before and after their visits. Um and it was a commodity commodity. Thank you very much. Yes, it was friends and community. Um and that's
what was taken away was a community. that's more important than getting clothing at at a discount. So, we were closed um because Amy, who was the outreach coordinator, had an office the size of a closet, so she couldn't do
social distancing. And so, they looked at rooms and they decided the thrift shop was perfect. So, that's when we closed. And we were shown other rooms after the fact and said we would get another room. And um that didn't happen.
and time went on and whatever. Um, the First Baptist Church needed to rent space because they needed the money because their membership was down. So, we took that opportunity and we've been renting now for two and a half years and it really hurts us. Um, I mean, we're
raising a lot less money. when we were at the when we were in this building, they used to bring in like $1,200 a month, which is a good fundraiser, but over the course of a year, it ended up being like $12,000. I know that add that
doesn't add up, but it's an average. Um, but when when it closed down, Nancy Lavine was president at the time, and she asked the treasurer, it was Andy, I believe, at the time, um, what we had made in the previous five years for the fish. it was $65,000.
That's a lot of money. Um, we're not making that now. Um, we're climbing up, but we have to discount the money because most months it's like 50/50. 50 for rent and insurance and 50 for profit. So, it's a lot more work to try
to climb up. But, we're doing a great job. And it's not just Littleton that's supporting us. It's sur a lot of surrounding towns that love to push up. It's It's not a a Goodwill um type of push shop. It's really an upscale. I don't know if any of you have been
there, but it's upscale push shop. Um it has really nice clothing. And we only sell it in perfect shape. So, it's it's worth the visit. It has a men's shop, too. And we have a really nice men's shop. Yeah. Clothes like you wear. Yeah, we have that. Um but it really has
become a new community now. We have a lot of supporters from the past, a lot of which are men. Um, and sometimes they don't always buy, they donate, they buy, or they visit because over time we've become like friends. So, it really is
community. And now the church is selling the building and um the new church, which I believe is a conquered Presbyterian church. It's a large congregation. They want to use the whole building. They don't want renters.
So, we have to look for a place to go. So >> that's why Vera insisted to get us on this agenda for the board meeting. >> Do you have any questions about the thrift shop? >> What's the uh what's the current square
footage that you're renting? >> The current square footage of the thrift shop? >> No, I'm just curious how large is it? >> It's a good question. Well, it must be um I think it's 450 ft. >> Okay. Thanks. You're welcome. I had to
calculate that according to the rent, but anybody else have any questions? >> No. >> Okay. Thank you. >> Oh, thank you. You should stop by. >> Thank you. >> Thanks. Thank you. >> Right. Anyone else?
>> Public comment. >> Hello. >> I'd like to speak. Um, my name is Peggy Lawson. Um, I'm on the board of the Friends of the COA and I also work at the Thrift. Um, I have had residents
come in and ask why we are not in the town hall or the senior center and I don't have an answer for them. So, I'm asking the sole people or the town administrator, what is the answer for them? Can you
give that to me? I I don't I don't have an answer for you right now, but I'll let I'll let the town ministry speak to it somewhat if >> Well, there's a there's a couple there's a couple factors, if I may through the chair. There's a couple um outstanding items that would have to be absolutely
discussed. Number one, the insurance. Okay, we would have to the insurance would have to be maintained by you uh moving forward if if that was something for us to do. The second thing is we would have to
um put out a it's called a request for proposals. So we would not be able to just enter into something with you uh unilaterally without notifying everybody that here we've got a space in
in a town hall building and it's this much square footage. Here is everything. we would have to give everybody the opportunity to bid on that. So, and I know that the desire uh the ultimate desire would be to for have that to for
that to be rentree. Um and uh but we also but what's even even before we get to that point, we have another issue that we are having an evaluation assessment done being done of
the property. There's a lot of challenges here in the property whether it's handicap accessibility there are mechanical issues there's utility issues such as water sewer that's in different parts of the building. The reason why we're staying in the middle part is
because predominantly that has um the least amount of problems on the on the outskirts on the shoulder size of both of those. That's where the real challenges come in. We are we having an architect come in and uh that's going to
and this process is probably going to take a few months at at least uh for that for that team to go through the entire building and identify those challenges and identify costs associated with those challenges. Then we have a bigger decision to that the select board
would have to make of which direction of do we go in. So that is really that is what we're faced with in a nutshell. >> Jim. >> Yes. >> Jim, please. >> Jim, >> it was when we closed and the office
space that they said we needed insurance when they looked into it and we were more than willing to pay insurance. We pay insurance now church right >> for being in the church. Right. So that's really not an issue. >> Thank you. And they found handicap accessibility
when we were offered different rooms. One was in the Cooper room and one was in the room when you first come in to where the COA was. So they were both on the first floor. >> Okay. >> Okay. But then again, as I'm as I'm explaining, we do have challenges in
those areas. >> So when we did look at that, we did have and that was one of the concerns we had. Okay. >> Was people would be able to reserve, you know, >> indicare facilities. >> Understood. understood. And we just had um that our
town clerk really um took the initiative and received a grant to have an evaluation done uh on the handicap accessibility of the building with all town buildings. Uh quite honestly, it was all town buildings. Um and it's also
in town properties and maybe some public properties out there that of land that we own for to make them more accessible. So um that is still in the process for and and that is called a um ADA access >> self
>> self evaluation. Uh that's we're having done. So we are trying to make the the entire building as compliant as possible and also take a a really hard look at at what are our options >> going forward.
>> Thank you. >> Thank you. >> Thank you. Go ahead. >> Sure. >> I know you don't know me um but I have been in the town 41 years. So I'm probably well certainly probably for you maybe that kind of thing. So my name is
Pamela Lavali and my um husband was um chair of the historical commission when we first came to the com came to this organization I should say town um and he was also little the little school um let's see little school um
representative to Valley before Charlie was there and I was on the um HR um what we call the time personnel board and I'm a compensation and uh benefits expert And so my job was um looking at what the benefits were at that point in time and
the kinds of things we put in place. So that just gives you a sense of who I am. Um I think it's helpful to sort of have a set that that set excuse me. Um my purpose really is to share the concept of thrifting and understand the financial decisions around that. And the
reason I bring that to you is because I think that sitting here all of us sitting here think of a thrift shop the place you might meander into see a few things buy something or not and you kind of like think of it sort of as goodwill or whole series of things in everybody's head and what I want to kind of have
people understand as you're making these decisions or even looking at how we become a charitable purpose as well as be one of the people that when you have an opportunity to open a space that we would be considered for that space. So, it's I think I'd like to sort of reset everybody's head to think of this as
both a financial situation, a community situation in helping senior citizens and have a charitable contribution component to it, which most thrift shops don't do. They're they're um profitable organizations. So, thrift thrifting is now a mainstream choice. I don't know if
all of you know that if you have if you have young people in your family who all ages are doing that. So, I wanted to say it's basically a $615 billion business in the United States. I don't know if you even could even understand that. Um, and that's the market in 2025 and they expect to have
it grow 8%. Um, charitable thrift thrift stores in general generate 14.5 billion in revenue. And that's across the United States, but I wanted to give you that perspective. 85% of shoppers view thrifting good for the environment. Now,
Littleton has a really purpose on little taking care of the environment. The swap shop. I'm part of a um a Facebook page is that shares things all the time. All kinds. I'm um giving gifting someone some shoes today. So, gives you the point of that. Um half consumers would
consider shopping for gifts at thrift shops. So, this gives you a perspective. So, 81% of baby boomers participate in the secondary market to buy clothes. So when you think about we've talked about the senior citizens, but I'd like you to think about this as being an investment for the future because if it's a
billion-dollar business, certainly we're not going to do that. But you can think about it when you're looking at space. It's not just for today. It's for what it will be for the future and how we can take care of our full community. Um just have a couple more statistics. So 64% of young shoppers shop at thrift shops. I
have two that are 27 and 30. They would never go to a store without going to a thrift shop first. It's a whole different way of shopping. Those of us who have hadn't got didn't necessarily think that was a good idea now have to understand that your children and your
and others go there first. Um, and the benefits are significant for the future. Um, so respectfully, I'd like you to consider the data. I've said if you want me to get more data or whatever, we can certainly do that. And everybody knows that since I'm a compensation professional, I know how you can take
data and use lots of ways to do that. But I want you to understand that it's a investment in the future for our for the full scope of the organization and in the beginning certainly helping out senior citizens which is a real critical because it's a community and they're used to that community and there's not
many certainly I go to the COA because I just retired. It's lovely and I appreciate it. But I also go to Renew and I find that environment and I always meet someone new. Sandra knows everybody and I always meet someone new. Um, so the viability I suggest kind of like looking for space and I know you said it
has to be a charitable purpose but the point I think you said no you have to put it up to bid >> correct request for a proposal >> for proposal but do you need to put it for request for proposal charitable charitable or non-charitable >> doesn't matter >> and you measure them the same the same
when you look at both of them is it the >> is it the financial master >> it's how much they're going to return back to the organization >> it's it's fair market value for the space >> fair market value for the space that will be and it's so we could think about it today as well as what we think it
might be for tomorrow. >> Yes. >> Yes. Okay. Okay. Well, that gives a different perspective actually to say it needs to be every kind of organization. So, any questions for me? I get my notes if you want. So, thank you for the opportunity to kind of share my thoughts. I really
would like us to look at it broader >> and that's the thing that I bring to the table is a broader perspective versus just the the narrow look of what what we can do today. Okay. >> Thank you. >> Thank you. >> Thanks. >> Charles, 564 New Town Road. >> How are you? >> I got a couple different things I came
in with one. Now I got like three things I got on my mind. Uh we met with the VSO agent this past week and it was brought up with the 250th anniversary of the c country. We were wondering if it would be possible to
have the US flags put around the common like they usually are for like the holidays and maybe left up like through Veterans Day since it is the 250th year. I don't know if that's done by the highway department or we weren't too sure who actually handles that. U it's
funny you bring it up brought it up today. So um I'll let the town administrator answer >> as as the chairman had he expressed the same thing to me this morning. Uh uh and uh you will see the flags are going to go back up and they will stay there at
this point through the 4th of July. >> Okay. Is it possible to have it further than that? Just continue it through the whole to like Veterans Day >> in November. >> Yeah. >> Yeah. That'd be tough. Um, you know, I think we're gonna we're gonna I want it
for this now. I think it makes a lot of sense. The 250th obviously, >> but I was surprised to see that we really didn't have a policy >> um previously that discussed >> what's our typical, you know, a lot of towns keep have always kept them up from
Memorial Day through the 4th of July and some through the end of summer. Um, so we're we're probably going to have to craft a policy so that future boards obviously it just just becomes common knowledge that we're going to have it up at least from Memorial Day or just before Memorial Day through the 4th of
July. Um, but anything after that that's that would be quite a long hall to have the flags up. Um, so I'd have to get a lot more the board would have to do a lot more uh work on figuring out what what that means for other things that might be going on the common being used
for other things etc etc that and just the use of the flags and the wear and tear of those devices and everything else. So >> the expense with it but thank you. So that is being addressed this year and we will see them up very soon. >> Okay. I have a concern cuz I heard the
autonomy driving up that there's a problem with the sewage in this building which has me concerned since we're this building is supposed to be on the sewage system that we put in that we spent millions of dollars for. So I would think it'd be matter of hitching
the pipe up from this to the new sewage system from the old sewer system. So why is there an issue with the sewage in this building? That's kind of concerning. It's it's it's an it's an internal pipe that's >> tree roots and >> that's right that is buried deep into it
>> that um that has a that has a visible crack in it and it's a matter of the amount of money that uh we're anticipating that would be because the the the direction of the building is still in flux. We need to do all of the
the data that we're going to get from the architect to make the determination. What are next steps for the building and that's that's an open an open issue. Has nothing to do with the connection to the street or anything like that. It's strictly an internal thing from internal. There are some bathrooms that
are shut down as a result of it. >> This is tied this building is tied into the store. >> Yeah. >> That we spent a lot of money on. >> Yeah. And um just onto the CEO thing with the friends of the CEO.
>> If I don't know if this changes the RFP issue, say the council of aging or elair has the control over the shop and they have the friends run it. Does that
bypass the IRSP? Um I I don't want to answer that off the top of my head without doing some research, but just throwing that out there anyways as a fair possibility around the RFP >> because it is a town office. It's a town entity that has it and they're just
having somebody else run it volunteer for them. >> It's good thought. >> Thank you. >> Thanks. >> Thank you. Hi, Ann Lee Ellis, 16 Elizabeth Street. Um, I just want to go back to the COA and the Friends um the thrift shop. Um,
I'm also a member of the First Baptist Church where it is locally um housed right now. One little clarity that I'd like to clean up, we weren't throwing them out. It's not it's up for you know it's up
for um on sale and we have a letter of intent but we don't have a purchase and sale as of yet but hopefully that's being worked on now. So there is no real date. Probably September or October um
is when everything will go through but you know something could happen. We don't know. We only had the um church on the market for 10 days before we got a purchase uh letter of intent. So the people are very happy with who we're
looking at it. >> Yeah, it's great to hear. >> Yeah, it really is. >> Um my concern is that the programming at COA, we pay for many many many programs at
COA. So there would be lots of things that aren't available to the folks and to the seniors um if we can't have the thrift store. They're the biggest um fundraiser for the COA. Um
right now it's half of what it used to be about five about $5,000 a year. >> Yeah. >> Yeah. about $5,000 a year where it used to be 12,000. They're paying rent to the church. If they didn't have to pay rent
to the church, they'd be making 10 $111,000, which will pay for a lot of programming for the seniors or the seniors put in more money, ask for more money out of the church, the um
town's budget. So I to me it's a win-win thing. You know, either the friends pay for it or the towns pay for it one way or another. So I just hope that there's some place that can be found that can >> benefit everybody.
Thank you. >> Thank you. >> Anyone else today? >> Good. Is it on the same subject? >> It is the same subject. Yes. >> Um John Hansen Mitchell who lives here and
is an author came to speak because he uses the thrift shop a lot >> and he had to leave. He said, "Beware of enterprises that require new clothes." And I think he's that's very true. But
it's also true that we are a community. We are a small town. I think to treat the thrift shop like all the other people who are going to say, "Please, we'd like to use this
building." Um, just isn't right. And I'd like you all to consider that. It is a community. The older people are part of the community. They were probably the Sleman and others earlier.
So, please don't treat them just like everybody else. They're not. >> Thank you, >> Vera. I I will help you understand that it's the law. We have to follow the law. >> Well, I'm sure there are ways around laws. I know there are and I'm sure
you're smart enough to find some. >> Yeah. >> Thank you. Thanks for all that showed up for that discussion as well. Appreciate it. Sure. >> Can you hear us?
>> Hi, I'm Beverly Seir from Hartwell Avenue and I used to work at the old thrift shop and that was such a community where people dropped in friends meeting friends and it was a
wonderful atmosphere. I would also like to compliment Sandra Casali and her team for bringing a very uh quality professional shop
that would rival any other uh top-notch uh thrift shop. She has done a marvelous job. She puts in so many hours
and uh she's devoted to this mission. Um I also uh am secretary of the friends and I take a lot of minutes and I've got it all down as to what we do.
>> Thank you. >> Thank you all for coming for this. >> All right, that it for public comment. >> That's it. >> All right, we appreciate you guys. Um and look forward to further discussion on
the on that topic especially. Um all right, what do we where are we at? Um so >> department updates >> department updates and board updates and requests. So we have the historical commission um
glasses. Let's see disclosure of Christopher Dalen. Okay. So, this is a financial disclosure. >> Mhm. >> Okay. Um, looks like we need to uh have a motion here.
>> Discussion. >> Um, any discussion on this particular topic? >> Everybody get a chance to read the >> I read it. I just don't quite understand what we're voting on. >> Yeah, >> it's Yes. um through through the chair
the gentleman um he's a he's a commission member but he also uh designs manufactures installs the signage in which is is goes before the commission for approval. So uh because of he has a
financial interest in uh a particular uh area that is going to be under review for the historical commission uh this this notice of uh disclosure has to be has to be filed and and and accepted by the board. Okay. >> But here it says he's requesting a
determination of how he should proceed. Are we recommending that he be that he vote on his own signs or are we recommending that he abstain or >> the conflict? >> It would it would be an an abstension. >> Okay.
>> Would you want that stated in the um in the motion Karen? >> Yeah, I've got it. Yeah. >> Thank you. Do we need to see it? I saw it. Yeah. Not so substantial as to be. Okay. Yep.
I'm good. Thank you. >> All right. Any discussion? >> Comfortable. >> Good. >> Good. >> Move the select board to acknowledge a disclosure by a non-elected municipal employee of financial interest and approve the exemption of Christopher
Dalen as a municipal employee in accordance with master law chapter 268A section 19. Second move by Chuck, seconded by Karen. All those in favor? I. >> Thank you. >> Thank you. You signed.
>> Yeah, just we're good. >> All right, moving right along here. Um, that was the only department board update. All right, appointments. Fiscal year 2027 town board committee appointments.
Um, Diane, did you have any anything you want to add to this? >> Uh, Dian Cory, town clerk. So, um, basically, uh, what this is all about is tonight we're not looking to make any appointments. Um I think some people
were thinking that there was going to be some appointments being made. Um but Jim did make reference to all of the um openings that there are and vacancies that there are. It's just a reminder um to all persons that are on boards and
committees that you have to reapply if your term is if your term is expiring June 30th. So the I sent out um an email to all of the um chairman to let them know who on their board um their term
was coming up. So any uh chairman got that email, they were told who they were and they were asked to forward that to each of their members. So they all knew it, they all acknowledged it and so they were going to forward that to their members. So, just a reminder that um in
two weeks um this board will be making the appointments. Um Lisa and I have been receiving applications. Um she'll be putting that in a packet. Um so, you'll be receiving that to be able to make all those appointments. Right now,
there are a couple of boards that um have received more applications than there are um availability. So we are going to forward to the different boards and committees as well all the applications so that they can take a look at it and make the determination um
as to their suggestion recommendations recommendations to you. Yeah. As to recommendations as to who they would like to see. Um sometimes they look to the people that are already on the board, sometimes they look to have somebody new. But um we like to give them that option as well. Um uh somebody
once um they also asked me is it first come first serve not my decision. So it's up to this board as well as um the board that they are going for. So and there are people that are applying for
several different boards as well. So you'll get those um under each of the different um boards that you're seeing. So even um so there is a board member that is on here as the person isn't on here but their position is on here from
last year. Um they were appointed last year never came in and took the oath. So their position is on here. So >> people have to understand that when they're appointed they still have to command and take the oath. So >> Okay. Okay. >> Thank you. >> That's where we're at with that. >> All right. Thank you for tonight. We do
this every year. All right. >> Can I ask one clarification? >> Sure. Go to the mic. >> Thank you. It Yes. On this topic. >> No, it was before. Should I wait? >> Um, go ahead. >> I didn't understand the protocol. Just
wanted to ask you a question. Is it possible for us several of us to meet with you for >> just if you could just address to you. Okay. Is it possible for us to meet with this gentleman over here to talk about different strategies on how we could have preferential treatment for being able to get the space? I understand we
have to follow the law, but I also understand that there's lots of ways to follow the law and to be creative. And I have some ideas, but some of them may be legal and some may not. But I would like to have an opportunity for a couple of us to meet with you or whomever to kind of have that. So because right now it
sort of feels when we're leaving here as if we're kind of have a very kind of negative taste in our mind to sort of says this is never going to happen. We might as well close shop right away. And I'd like not to leave with that thought process. So but if I could propose that >> and how you how it sees fit and it's not
an adversarial discussion. It's really a knowledge discussion. have a discussion between a potential bidder and the way we way way in here, but to have a discussion between a potential bidder and the town about how to
devise ways around the RFP to favor a potential bidder is a problem. So, I think we would be hap I would I would think the uh town administrator would be happy to meet with you to discuss um your aims and your needs um and your
advice on um what you think would be needed for example for for a thrift shop >> if it were to be held here. But we cannot meet with you to talk about why it should go to you. >> That's not the intent. The intent is the intent was a little differently
stated at first. I apologize that way because tension when I heard that I'm thinking hm >> give me a h when I get that I have to kind of be upfront and say I'd like to explore that a little bit understand it >> yeah okay be more than happy to meet whomever >> thank you and I think a couple things
going to happen I know reach back a little bit here but >> we've got to figure out where our space is in this building so I just want to let you know that that's one of the big things we don't know even if we opened up a room to somebody and then all of a sudden in four months
we saying we're going to demolish that. So we've we've got to get this sorted out first with the architect and figure things out. So I >> have rumors about demolishing things like that, >> right? So we've got to once we get that ironed out, we'll have a better idea and then probably that would be the more appropriate time to >> and it's better for us to be educated versus leave with that kind of toad in
our our our hearts at this point. So >> and yes, and follow the law. I'm not I'm not breaking up. >> Thank you. No, I understand. No, >> I have to I have to close public. We've already closed it. So I >> I appreciate that. >> Thank you. I can't >> I can't continue the uh public discussion on it >> unfortunately.
>> Well, just let me say I just My name is Mary Smith. I live on Lincoln Drive. >> I'm confused just listening like there was a thrift shop in here. >> Okay. >> The you know co happened. The thrift shop was closed. It was illegal
>> and so and then they were so why isn't it possible for the thrift shop to come back here? Why is this other process? >> Yeah, I don't want to get bit into the back and forth in the the public. We typically don't do this. We listen and then we we do our research and
investigate. I will tell you that uh some legal issues were discovered during that period in time where um the to be honest with you it was being operated illegally in this building >> 30 years. >> Yes. I I will say how I don't know how
many years but I'm just telling you that there were >> things things no such thing >> there's no such thing as this this conversation is over. The chair has said it's over. We ended public input. I'm sorry. I don't mean to be rude but >> yeah it's not I don't want you business meeting. >> Correct. And I don't want to leave with a bad taste of mouth. I know it sounds
like we're just shutting off. We're not. But we there's a lot more that has to happen for us to consider this to move forward in a public space as a as a nonprofit coming into a municipal building to operate a non-forprofit. No
matter what it is, there's a lot of little legal requirements now that we're very aware of and that I can't speak to previous boards and previous administrations that we we're on notice. we we know what we have to do. So, it it's much more sensitive than just
saying, "Yeah, come on in." >> So, but thank you. Okay. Apologize. Thank you for that. Um All right. Let's moving on. Um I have a moving on to 8B. We vote to
appoint Jennifer Davis as interim parks recreation and community education director at grade 16 step 10 on compensation plan schedule A subject to the approval of park and re park and recreation commission. >> Thank you Mr. Chairman and members of the uh of the select board. There is a a
typo here that should be nine not 10. Uh and that will um >> step nine. >> Yes. >> Okay. Thank you. >> And yes thank you. And um what we are doing because of the recent vacancy uh and with the coming into the height of
uh the parks and recreation um season uh we thought uh or the parks and rec commission thought it would be in the best interest um to bring in an experienced seasoned professional. Uh Jennifer Davis was uh
as you can see from um her uh uh her resume, she was the director of parks and wreck for the city of Peabody um for approximately 28 years. uh the parks and recck commission. two of the members, the uh chair uh chairwoman Jacobson and
um Commissioner uh Morini uh met along with myself and the HR uh director had the had the discussion uh with this uh with this person to do a uh for as an interim basis and because of everything
is starting to unfold and ready for the beach to open in the very very near future uh there's there's training that's going to be going on this weekend. uh and uh it is the desire of parks and recck board that uh this individual would be able to start on
Wednesday because with the anticipated approval from the select board on the funding mechanism here and then secondly uh the parks commission will be able to vote for the uh because they are the appointing authority of that they will
be able to vote tomorrow night at their meeting with uh the addition of this of this individual the funding source uh what we have will for the rest of this fiscal year to June 30th. It is within the account because
of the lag money that's there from the change in the assistant director from when um uh Tim had left to pursue another opportunity to when we actually hired Moren. Uh there is there's there is enough money there's there
approximately $16,000 that's that would be uh defined as lag money. We can use that through the rest of the through the rest of the year. What we would have to go uh do in going forward uh have a uh a conversation of whether um the parks
commission would need to put in some of the uh program funding which is an eligible expense for this. um until such time as it becomes costneutral with uh um any payouts that that's required to be done um or anything like that. So it
is uh a request for uh before the board. Take any questions. >> Um okay, I'll I'll take questions if anybody has any input. >> Sure. So this is an interim position. Did you did you say how long we expect
it to be an interim position? Well, the conver No, I did not. Thank you for that. Um uh the the conversation centered around um a timeline and uh the way my understanding from the parks commission of the individuals that were
uh uh we met with uh it was looked at through August and make that and and reassess uh going forward from there. >> Okay. Thanks. There's no expectation of this rolling into being a permanent
position. There was no conversation about that. Let's do one step at a time because of the um sense of uh need uh regarding this crunch time. >> It I haven't had a chance to actually talk to anybody on the parks and w commission about this. Is the reason
that >> the select board is voting on this before parks and wreck is voting on it just because of timing? >> Correct. It's just because parks was tomorrow night. Okay. The select board was tonight. It was coincidental. And that's and that's that's strictly all.
>> And they they are in favor of this. >> Absolutely. >> Okay. >> And Jennifer is aware um that this could very be a very short term. >> Completely. >> Okay. >> 100%. >> And if a future position opened up permanently, would she consider applying
or not? Do you know that much about it? >> Haven't had that. Don't want to set those those expectations right now. Haven't even gone down that road. >> I mean, it's not it's obviously the the park right commission's um appointment hiring decision. So, um >> Yes, sir. >> Okay.
>> It's worth voting essentially just to approve that. >> So, this we're we're Yes, sir. >> This is just for funding. >> Funding source. >> Yes, sir. >> as the funding source of the park and wreck. That's >> Yes, sir. >> All right. That's our only role here. >> Yes, sir. Um just question the wording of the motion
though >> to authorize funding for instead of a point >> cuz we're not a point. >> Yep. >> Right. >> Right. >> Correct. >> Yes, sir. Thank you for that catch. >> And it's also step nine. >> Yep. I got that. >> Thank you.
Can I ask a quick question regarding to this topic? >> Please come up to the mic. >> South 564 Newton Road. Mr. Chairman, I believe ad ministry said so we're not expending in my mind. We're using money that they currently have for a position
that somebody left to pay for. So really all you're doing is moving it from one person's salary to this person's salary. There's no extra expenditures that are enough. >> No, it's it's the money that through the chair that was identified because what we do every single year is we encumber
the funds for every position to take us for the entire 12 months. So but because when someone leaves prior to the 12th month, that extra money just sits there that sits in that account. We we're using that money. >> Okay. because the way it's way it sounded like suddenly you were expending
other funds when you were talking. That's why I just wanted clarification. >> Yeah. If something like that happens where money um we hit a point where the money is no longer available for that then we have to come back into a meeting and discuss what a funding source that we can use because it no longer is viable.
>> Excellent clarification. Thank you. Thank you. >> And because and because it's PRCE the funding source would be their own revenue sources >> beyond July 1st. So, >> all right. >> A motion. >> I think we're ready for a motion. >> Yeah.
>> Okay. >> Move the select board vote to authorize the funding source. I'm going to leave it at that for Jennifer Davis as interim parks, recreation, and community education director at grade 16, except nine on compensation plan schedule A. This is
subject to approval of the parks and recreation community education commission. >> Second. Move >> by Chuck. Second by Karen. All those in favor? I >> thank you very much and I will be attending tomorrow night's parks and recck meeting and I'll report back to
the select board. >> Um Okay. >> Thank you. >> Thank you. >> All right. TA update >> TA update. >> TA update. >> Okay. Thank you uh Mr. Chairman and members of the of the select board. Uh
we have just uh last week um two uh community compact grants were were submitted uh for funding for 550 King Street. And one of the grants is is focused on the internal um
structures uh in internal uh roadway improvements, sidewalks, things of that nature on the with on the property of 550 King Street. Uh then the second and that was for approximately $5 million. And then the
second $5 million was a request for the on the outside of the property which would incorporate into the town common pedestrian access, parking, roadway improvements, um a number of different uh traffic uh enforcement, safety safety
things that would be implemented. Uh and those those were submitted successfully. I believe was on Wednesday that it was the um uh that was the deadline. Uh would also want to bring the bring the select board up on uh number of
different training that have recent that has that is uh has gone on is currently going on uh through the um hard work of our town clerk. uh the we had town hall um uh training uh for ADA uh compliance
and access and and and things of that nature. That that training will continue for anybody that wants to um that has access for the website to make sure that that is uh accessible and the
individuals will be trained to do that. We're also going to make uh the ADA training as part of the um onboarding as people uh new employees come on they're not properly trained uh we would like to incorporate that as as we move uh move
forward. We also have uh recently last week was town uh a number of different departments, library um EHS, town hall, things of that were are CPR, CPR and AED certified and
trained. So that Tony and I are ready to go. Um and then we have um the other uh the last training that's been going on is something that we touched upon uh many weeks ago that has been going through
different different departments and I believe the library is going to be trained tomorrow or the day after uh for active shooter training and that is something that unfortunately we all have to be uh be ready for that. Uh God
willing that never happens here. Uh also would like to let everybody the select board know that Liz uh Trakc from our EHS she has been nominated care solless
hero for 2026 uh that is uh uh looking at uh really just the care and the programs and the the outstanding job that she has done uh over the course of uh I would say her career but they were really just now they're they're really
identifying. It's it's it was great and we had a great department head meeting this morning that dealt with a couple celebrations and one uh sad goodbye that uh the other celebration to that this morning was we have our HR director
Michelle Vibr is uh has been nominated and appointed to the MMA HR board of directors and which is very very impressive and uh we're very proud of her and and Liz and also today was our health director's his last department
head meeting and it's uh he's done a he's done a great job and we are working closely with the board of health on making sure that there is no uh that the transition is is seamless as we go to fill his position. Uh also would like to
highlight some of the the project manager that Nancy is doing. uh some of the some of the some of the things that she's doing. She's enha enhancing our social media accounts. She is meeting with appropriate town personnel for uh planning a video. It would be about
Littleton video. Uh and she's also going to look at creating these are just a few of the things uh creating an employee profile uh to highlight uh u employees. Um we have uh last two things we have
chapter 90 funds contract with DOT is set to expire next year in 2027. That contract has runs for 10 years and but they're starting uh the process uh a year ahead of time and so the next time
it will be uh uh once we that is signed it will go until 2037 uh with DOT and that's for the chapter 90 funds as we know uh the chapter 90 funds is for to help sidewalks, road improvements uh road and all and all
that kind of stuff. And uh lastly uh Tony and I tomorrow we will be going over to Dova Sateller. Uh we just we we we all received notification of the the potential uh um closing of of that
facility. So we're going over uh see if there's anything has changed, how can we help, what what is the plan in place. So there was still when we were originally all notified um there was still a lot of moving parts on potential whether uh they were able
to secure additional funding, what what what the issue was. Uh um so we're going to try and see if we can uh offer the you know the assistance with the the select board and and how we can help them if there's anything we can do by being a le liaison with the state
bringing the state here. We're we're this is what we're trying to do and that's it. Any questions? >> Comment if >> Yeah, I have mine was more I just real quick on um you brought up the ADA stuff. I I didn't mention in my update.
I probably should have um since D looking at Diane here. the um disability commission met with Leolei properties, the architect team, um design team for the for their plan, their ADA plan for their phase one of their site. Um the
board did unanimously vote to I guess recommend or approve the design as sufficient for many forms of uh you know, disabilities. But um a lot of work went into that. you could tell they they've created a lot of different a lot
of questions, tough questions were asked. Um they've created a lot of interesting um ways to navigate that busy area um for individuals that may be impaired in different ways. And they also talked about the future designs as
they start to build out um some of the other things where they're you know get into public restrooms and and things like that. So they they answered a lot of tough questions, parking questions, but just mostly the mobility questions uh to get around that potentially very busy center. So very very impressive.
And the the board uh I just want to mention that that the board did vote unanimously to recommend or approve the design. >> If if I if I may, I just want to uh one other thing and I I apologize. I I just what you were just talking about made me
remember it. One of the things that uh our town clerk uh informed as part of her update uh at the department head meeting is uh to pursue a grant opportunity that will make it uh handicap accessible uh at the >> veterans. Veterans Corn.
>> Oh, fantastic. >> Yeah. Yeah. So, thank you Diane for your hard work. >> Y >> um just you mentioned the video that NY's going to be working on. Mark Croy put something together in 2017 that was an excellent video that that you just as
a as a jumping off point or >> that's that's who she's meeting with. She's going to be with Tony and with Mark and the three of the the the brain trust will uh you know I'm sure will produce something pretty impressive stuff. >> Yes, good work. Just don't trust him with a green screen because you'll
you'll you'll be flying through space or something. That's great. >> Um just kidding. >> Had something to do with that. >> All right. Uh good update. So, um, we we did have next agenda the introduction of our our new town moderator, uh, Cammy
Bean, but she could not be here, uh, this evening, so we're going to just push it to another agenda when she can be. >> Yeah, she's actually attending her town moderator training. >> Oh, thank you. >> So, that would make sense. Um, all right. So, charter committee report
discussion. Um, it's a big report. I know I don't expect a whole lot of discussion tonight, but um the we we I guess we discussed some of the how we want to break this up. Do we want to commit um certain off
meetings to really jump into this? Do we want to create a subcommittee to jump into this? do we how do we want to approach uh really looking at this um and breaking it down and how we strategies I guess moving to move forward or um things we might not agree
with as a board that we want we want removed or added to >> might this be a subject that we'd want to address at the retreat it's a great idea I mean but >> yeah I think I mean in general I think a subgroup is a good idea this is a huge task and we're going to need to we're
going to need folks that are focused on all the time to map create a map for for what we want to do >> and then you know have us all >> right >> you know obviously we all need to agree on it but um >> yeah so let's um but definitely we'll
have it at our retreat our discussion about it and then uh from there I think in a few yeah that'll that's kind of how we'll jump off and then we'll from there we'll talk about yeah moving forward or something >> but any comments right now on what
you've seen. I mean, >> you said it's a lot. >> A lot of work. I Kyle, I mean, I know you put a lot of work into this and the the team. So, um, >> much appreciated. You know, we've got a lot of advice from different committee members and you especially just on maybe
ways to move forward and not not look at the charter as this big block that's going to hit the town over the head and but um bring it bring it to town meetings and pieces, things that make sense for the times and maybe things that don't make sense now um but make
sense in the future sometime perhaps, but just try to approach it that way. And so I think that's what we're going to as a board do. So >> anything you >> Yeah, I mean I can I can give you kind of the um some of the overarching themes
as we went through our work was really around having things documented, having processes and procedures documented uh codified things like that. Uh as well as having uh well understood reporting structures like those were the two big
themes. And then you know there are other things here and there that we found but those are the two big themes and you'll read that in the executive summary. Yeah. No. And a lot, you know, looking at a lot there's a lot of good that's going on in the town. A lot of processes that work, you know, and I
think it's our community and some of the things we do are very effective and it's probably why we're, you know, in fairly financial, you know, talk about financial standing and um a relatively safe community. We have a few breakins lately, but we're trust our force to
trust that as quickly as possible. But just in general, I think um it's uh a lot of a lot of good things that are going on in Littleton. So, I think any improvements to that are greatly appreciated, but a lot of work. And I think maybe we recognize um I'd like to
recognize the charter committee. Maybe we could talk a little more to that at a at a town meeting just to have maybe certificates or something come up and recognize the work that they did because that gave up 18 months of their >> their lives to this point. Yeah.
>> Yeah. Thank you. All right. Um, next up we have review and vote on proposed select board July to December schedule and October 27th special town meeting schedule. So
um, anybody have any I guess it's hard to say conflicts. I I mean um I will say that I'm gone. It's not as bad as I thought, but um
it's really just conflicts. But I think that's why we have a five member board. So um I'm I'm out of country in August for most of the month, but we we only have it appears we only have one meeting that it really is going to affect. um anything that sticks out that says h we
can't do this or it's not going to work. One thing that I noticed this year was that having town meeting and elections in the same 7-day period was a lot too much in my opinion. So I was
curious how >> Mhm. for the annual. But even still, we've got we're going to have elections coming up in November. So, what's the how much time do we have between October 27 and >> just a week? >> Week. Yeah. So, it's November 3rd, October 27th. So, it's exactly a week
apart. >> Same as what we went through this year >> in May, >> Tuesday and Tuesday. >> Is this >> Do we have any flexibility? >> Talk to the Secretary of State. Not on elections, but obviously, but do we have
any flexibility on a town meeting date? >> We do to some extent. Um because I know you can just look at other towns. You know, Westfront, I think, has tummy in March. You know, >> I how we start to migrate that a little differently. It would take a lot of uh
>> But they also have their election within seven days of that. >> That's true. So, I don't know if that is that a requirement perhaps. >> No, our the way we do our election. >> Yeah. with the town meeting. >> That's just the way we do it. We just that's that's in our code.
>> Yeah. >> That's the way we've decided. I mean, it used to be we used to have our election Saturday and then our town meeting followed our election. >> Yeah. I like I mean this I guess the
good part of it is um people know it's all coming at once. So, it's kind of like the focus is in on this one period of this one week of time we've got all this going on. Yeah, please come up. This is kind of your >> your wheelhouse. >> The reason we go so late in October is
because we try to do it before November obviously um because we're getting ready to set the rate. So, we have to be you don't want to go too soon because you're not going to have enough time for the assessors to be able to get all of their information together and and have
everything done. So, it's that timeline that's in there as to why we have the special town meeting um towards the end of October. So, we try to give the assessors as much time as possible >> um to get all that information together
because we're getting ready to get those numbers together. So, >> we try to give them as much time as possible. So, that's why we do it towards the end of October. >> What about for May? As far as May is concerned, we have to the the law um says we have to have it before um the
end of June. >> Okay. >> But we could push out our May um election if we wanted. >> You're better off having your town meeting, you know, but you have that 35. You want to have it within 35 days of your um town meeting
>> or it falls into a different type of category. So, >> okay. So, you really want to have it. And because you're also looking at if you're going further out, you're also looking at people going on vacation. >> There's always a reason not to show up.
>> A reason. Yeah. But, you know, it I I personally prefer to have it in that week. You know, this was kind of different because we ended up having a recount. So, it was like bang bang bang. But um it's a little bit easier because
we have kind of the we can get the gym set up taken down and then set up again by that Thursday. We usually do it Thursday because highway and um electric light don't work on Friday. So we do it Thursday. It kind of gives us a day that Friday to kind of like breathe and
figure everything out for Friday. So we kind of have that day off in between the um sending up and going to the election. So, I don't mind it. I mean, I know it's a lot, but I I actually prefer to kind of
stay within that week. >> Let's um I mean, it's something we can do a little research. >> I really think we should look. >> I'm just curious what you know, other towns, >> talk about it at least. >> I mean, you could go the following week, but then again, >> you're gonna kind of work with the schools as well as to
>> That's Yeah, I was wondering about the middle school. Does it >> Yeah. Is it better for them to have >> back to back >> back toback or is it better for them to have >> Well, they kind of they prefer it that way only because now they know exactly when it's going to happen and they're,
you know, they expect it for that week and they've got all their stuff scheduled and they can keep it scheduled that way. >> Well, I understand that we've got a cadence, but >> y >> our annual calendar, but if we were to make a change, it would definitely be, right?
>> We need to talk to them. All right. We do it a year out and they could prepare for that, >> but I'm not sure how they schedule their plays and that type of thing. So, that's the other thing. Um, >> yeah, we'd need to talk to the schools for sure. Okay. Thank you. >> National Society, there's different
languages. >> Sure. >> Um, any other discussion though on this? I I I'm going to I've stated this in the past, but um the fact that July 27th says optional. I I think during the summer it's we can get everything done
in one meeting a month in my opinion, but sometimes you do have to have that extra meeting. So, I'd rather see both July and August have an optional meeting in it, but >> it's just just a vacation. >> Temp is pretty hot, too, you know. >> I'm kidding. >> Just about attendance more than
anything. You're saying to Adam, >> it's not going to change in this calendar. But >> but you're saying to Adam just to have it in there as if needed, we write it in. >> Yeah. I mean, I think we can get get done whatever we need to get done
whatever is urgent on in one meeting in July and one meeting in in >> Oh, I see. You're saying take away a meeting potentially. I thought you meant >> we could put one in there as optional if needed, but I I think that we can most >> on the subject matter during the summer I think is less urgent. Yeah,
>> I mean stuff does come up and you need to do transfers and and you different types of business, but um >> I know other communities have done it where they just they I mean some communities don't have meetings over the summer, >> right? >> I mean we're adding meetings. That's I mean
>> Well, I mean sure for towns that don't have meetings during the summer. July and August is no. >> No, we've added meetings. We have a retreat. We do we have um both a little unique. We have police chief >> Yeah. stuff, interviews and things, but um
Okay. All right. So, let's just talk. >> Might affect the stipen though. >> The zero dollar. What? Um >> we prorate it. >> This is stuff I think obviously we're approving this, but um we're
recommending or or actually we're approving this tonight, but we can talk about that in the retreat. what you brought up >> um just the feasibility of that and then what what Chuck said, let's just see what happens this summer with this schedule. >> Yes, sir. >> Let's see if one of these meetings is just a >> pre-aggenda item and or something that's
you know could have been pushed forward but >> understood. >> But I I will say I would be comfortable with it just saying if needed have it in here but just if needed because >> things come up, you know, licenses and
everything else. Yeah. >> Any other discussion on the calendar? >> Um, we I this is kind of an off topic. Uh, the the Thanksgiving Day holiday. Um, >> I just wrote that down as something we need to talk about.
>> I'll just bring it up. I just think we've talked about um every single year since I've been on the select board and also >> well fin or whatever but you on the select board have you ever not given the Friday after Thanksgiving off to the employees? >> Yeah
>> there has been situations you haven't >> I don't think we ever gave it when Keith was an administrator. >> Okay. All right. It's good to know because I see because just since I've been on it seems like >> so it actually turns into a de facto holiday. And I mean I think he empowered towards the end he empowered the
department heads to make sure you have coverage. >> Yeah. The skeleton crew make sure Right. >> Yeah. >> Okay. All right. That's just for for the discussion. I know we had talked about it before. >> Um All right. Enough discussion on that.
Any um we do we have a motion for this? >> No, just consensus. >> Okay. Is everybody comfortable with this for this upcoming second half of the year? >> Mhm. Okay. All right. Moving on. Um,
see review um, discuss and assign select board layons to town boards committees. I know Mark's not here. >> Special town meeting schedule. Is that part of Tennessee? >> Oh, was it? >> Yeah. Town meeting.
>> Oh, I'm sorry. Town meeting schedule. Yeah, I just go back. Not time meeting schedule, the time. Oh, the whole timeline. Okay. For the special uh the warrant opens August 10th.
Okay. Warren closes September 11th. 45 days. Okay. We insert the articles on the 14th of September. This is pretty this is pretty standard for what we we do every year.
So is it has it working? Has it worked? You did you see any hiccups in your tenure here that we had you know maybe we should move something? >> Nope. >> No. Um do you have any input on this?
>> No. Uh Tony and I were talking about it. Yeah. Looks good. Okay. All right. If we don't have any discussion, if this looks good, we'll continue on what we're doing. >> Okay. >> Okay. All right. Now, we can move forward with the uh discussion on >> You want a motion on that?
>> We >> move the select board vote to approve the October 27, 2026 special town meeting schedule as reflected and updated in the attached schedule. >> Second. >> Moved by Chuck, second by Karen. All those in favor? I >> I. >> All right. It is approved. >> All right. This is kind of a tough one
to do without Mark. Um, but I guess we can just we have the uh >> it's also something that we've done as >> Yeah, we have done we can do this. If >> I can make a suggestion that maybe we do this at a different meeting when >> retreat
>> and Yeah, retreat maybe and we have a list so everybody can review who's assigned what right now >> ahead of time. >> Yeah, it's a good idea. Okay. So, let's push this to a future meeting with um a list of uh who who's currently liaisoning
and then we can talk about people that maybe want to try jumping into something else or change dropping out of something and someone else can move in. It's good it's good to have different views on some of these uh committees.
>> And um Mr. Um Mark had asked us to also consider um some of the other tasks that are that have developed like the uh newsletter. >> Yeah. >> And the um podcast to be added to those.
That was his suggestion is add that add those two things to the >> Okay. >> Honeydeo list. >> Yep. Well, that's a good idea. Honeyde, >> right? All right. If you have me write the newsletter, it's going to be in crayon.
>> No. >> Um, okay. So, we'll push we'll push that. Um, discuss the VFW the lease agreement. Okay. >> So, um I saw the legal
uh legal opin on this. So, are they are they saying that communities do a 10 a fiveyear >> as opposed to a three? What were they I was trying to see what the >> No, other than updates to the dates and the in the names um the council um see
they believe they actually um reviewed this um >> three years ago as well. So, they didn't see any major changes to it >> and it's consistent with the with the statute that allows for um this type of arrangement. >> Yeah. I I think some of the discussion
was centered around we need to do a better job somehow and whether it's through the news out there too. >> Yeah. >> Just did you know the VFW is open for you know >> as a meeting space >> as a meeting space for public use for you know through community the town
retirements celebrate. I mean, I know we got this beautiful senior center over here, but um you can get over there and have a beer, you know, or something, but I I'm just saying it's it's a space that I don't think a lot of the town knows that they can utilize. Um >> can we move all select board meetings
over there? >> That wouldn't end up well. >> Open road house. >> The lights are flashing. That's last agenda. >> That's right. Great. >> Um because that's the main that's the one thing I know Mark brought up too.
Let's the use of it. Let's get let's pick up the use of that. So get it used. I mean it's a it's a space that can fit you get 90 people, >> you know, that's what the occupancy is on that side. So it's a good space to use and that that includes scout troops. That includes all kinds of different
>> Dad. I was going to I was just about to ask there's no restrictions on age because of the alcohol license. Anybody can use it. It's a completely separate room separate room >> and it's locked. It can be locked. So that's a separate door >> or it can be opened if it's an event that you want alcohol. It can be opened so people can
>> The only thing is no there's no kitchen, >> right? It's a reheat. >> You have to bring in your food. >> Yeah. >> Yeah. And that and that happens a lot. California delivers there. Pizza. They deliver and they set up. >> Used to use it on Wednesdays. >> Yep. They did. And I know even Yeah. during COVID they used they were there
too. And >> winter when they had other issues they had to use that. So, but please uh we'll continue to get the word out in some other forums just so that maybe even on LCTV a did you know type of thing. >> Um any questions on the specifics of it
though? >> No. >> I'm going to pass this around though. We all have this. Okay. >> Is that the extra? Oh, I have it. >> Yeah, >> I've got it. >> This is for signature. >> Oh, okay. Motion unless you want >> Oh, I see my name there.
>> We're signing it. Yeah, it's discussed and then it's signature on the lease agreement. Um update regarding the bond finance municipal facilities policy. Mark did have a few comments on this. >> Mhm. I think it was the same discussion they had before. He doesn't think there
should be a difference. I don't know if you saw the >> I did I did and um I I did send him I I conferred with with Robin um this morning afternoon and um I did send a communication out to um to select board
member Ron Bcker. Um I don't believe he I don't know if he had an opportunity to to to read but okay um happy to share the um the points and pardon to summarize but um he was looking for clarification so stated that both the library and the senior center had name
right sold/donated as a fundraising tool. Um both of these were used to lower the debt of the facility. Are those allowed or not allowed under this policy? Based on our review, um the library and senior center naming rights um don't appear to conflict with this policy.
In both cases, the donations were deposit dedicated donation accounts um used for the purchase of furniture, fixtures, and other amenities. Um so they were not part of the financing or debt um issuance for either facility. So that was the the um the followup.
>> It was for the extras that the like the commissioners wanted maybe they wanted different like chairs and things within the building itself. >> That's is how I understood it to be. >> Yeah, I think it's right. I think that was right. I think that's >> and at the end at the end of the day
um again that was um it wasn't part of the financing um for the uh for those two projects. um do have to follow up >> focus the lease >> um do have to follow up with respect to
um the schools. So he was seeking clarification as I understand um regarding the advertisements sold at the alumni field and whether those are allowed in the policy and who determines them. Um we reached out to um I had a meeting
with Steve Mark at at at the board's direction last week. Um and we touched on many topics related to the policy and um certainly express um Steve expressed interest to to to share and and adapt as as um as seemed to be fit and
appropriate. Um but we wanted to just to further pinpoint this piece. Haven't heard back from um from Steve Mark just yet. Um but we found that no revenue being deposited to either a school donation account or alumni field use account. Um but we have a call into
Steve um to better understand the um the sponsorships and advertising. Um >> at the end of the day this the schools um they do have a policy that they operate under um and with respect general policy I should say as I
understand it to be um however the board sees fit. Um remember we have the draft policy and also the general guidance. Um we would certainly share any information with um with them for their benefit and in use. >> Okay.
>> I believe Lava the the boosters >> athletic boosters association >> was managing the the revenues that were coming in from advertising and whatnot alumni. >> And I did hear that um although I didn't want to state it because I I couldn't confirm that. So as cautious about >> like AU tournaments you think it's worth
that might >> nothing >> should I mean there's more opportunities for us to rent space where that's what we're discussing I guess right so that's um that's the update
that I have um and did meet with um with Sam over at the library may have mentioned this last time I don't recall um and also um had a good conversation with um with Liz over at at EHS as well. And um again, you know, we
talked about the the policy, but we also we talked about the gu the general guidance and um certainly, you know, some of the bullets you might recall in the guidance to incorporate in their standard applications and review process. the end of the day, um having a policy in place is is what is strongly
recommended by bond council. And what is that policy to create that framework of review um internally and the ramifications of us not having a policy are that groups are being turned away from these spaces right now. So
that I mean this is a time-sensitive thing, right? >> Yes. >> Um Yeah. Yeah. And then I guess >> sorry through the chair. >> No, sorry. No, the use of uh you know, I was just thinking about other things. I didn't get too deep into some of the
discussion on an evening where somebody wanted to use some of the facilities. >> Mhm. >> That would require personnel to open >> the building up, which adds a whole another element to that. >> It's custodial services also. >> Correct. Correct.
>> So I Okay. >> All right. Um, so I I guess we're we're trying to get to a point here where we adopt this, vote on it, and sign it. Correct. Is that the >> Yes. >> Yes. >> So would we be safe? I mean, do we feel
like one more meeting and we can we're there? I mean, would how what's your comfort level? I mean, it sounds like I know >> I I I am comfortable either way. um with respect for tonight, but I know some of that
>> however the board sees f I with respect to um to to member Ron Bacher um those were the responses that that he had and did provide to him. He did make note um at the end um that um I do not believe we should have a different policy for
debt versus non-debt >> projects. Um why should one facility have a different policy than another? That may lead to another policy discussion um for for different types of bonded and
for non-bonded to have a uniform policy. But in the end of the day with respect to the IRS, >> yeah, >> kind of need a carve out how we handle those. >> Yeah. >> Um holistically bigger picture um having a a policy um for all types of
buildings, right? Um and may may be helpful. Certainly may be helpful. >> Yeah. But I don't want to lose sight of um this particular component. Why? Because again it was alerted to us by by bond council. It's important to have the again that review process in place solidified in writing somewhere. So um
and and we are to to follow and and monitor that as it states in the policy. >> All right. So to add on to what Mark said, I think this is probably ready for us to come in front of us next meeting for a vote and a approval. But I would like to pursue what he said. >> Sure. in regards. It may be the exact
same policy, but it may also be maybe it's too stringent. Maybe we just we don't want to have to do certain things. And if we don't have to, then let's get rid of that. Why, you know, on some of these other buildings that it's kind of like having collision when you when you're >> when you finance a car, you have to have
collision on them. As soon as you're done paying on it, I can get rid of collision. I just have comprehensive. It's kind of, you know what I mean? So, if there's stuff in there, >> we have to weigh the riskreward. um make it easier on the public to use certain facilities because hey, your tax dollar paid this. We're done. We're good. Um
all right, we can have that discussion after, but I don't want it to hold up this one. This is like you said, time sensitive, Karen mentioned. So, all right. Well, thank you. Good work. >> Thank you. >> Thank you. Thanks, Tony. >> Um
All right. Moving right on this annual town meeting post meeting review. Um, yeah, I know Mark had a couple comments we'll we'll add, but also I just want to hear what people thought of what went
well. Um, as far as the mechanics of Tommy, I think we we have made improvements and if you want to go back 10 years to now, I think a lot of changes. I think we're technology-wise with clickers and iPads
at the check-ins and the um obviously the care for the children. Um things like that. So those are all great improvements, but where do we think we need another a another survey to go out? Um are we
>> in my opinion? Yeah, I think it'd be helpful. This meeting was so different from the last meeting. I think it we need to get feedback on sort of the the low interest meetings and the high interest meetings both to try to understand what we need to do in the
future based on what we expect in terms of turnout. I mean we kind of know which which meetings are going to generate a lot of interest and it would be helpful I think to have data points for that but also for the low interest so that we can you know plan for the child care now we
know you know there was >> this many you know this many kids were available or were brought in and um people don't care as much about you know this or that for particular meetings but um and it's also helpful because I think
Tony right there were questions about why you didn't attend Correct. >> And that would be especially helpful, I think, for our low interest meetings. >> That's true. >> So, >> yeah, that's Mr. Chairman, what what we had we had a
uh because as as you know we we come together as a team and we talk about the logistics of many different areas leading up to town meeting and one of the things that we started uh also this year was having what's can be defined as a whitewash that after the meeting while
everything is fresh and everyone's memories then we come back together as a team again to identify where are the strengths where are the weaknesses what do we need to do different? And some of the >> um some of the comments such as uh um uh
Chairwoman Morrison had had expressed, you know, we can keep, you know, the the fields open until 6:00 6:30 because we had turned around and said nothing um no field usage whatsoever uh for the for
the afternoon or or the evening of um of uh of town meeting. But uh to your point, open till 600 6:30. Um >> Oh, so you're saying it was a little excessive. >> Okay. >> Correct. I mean, if you give them the flexibility,
>> right? Um it was uh there was the potential because of all the stuff that you know up front maybe do we start it there was a question rhetorical question or do we start it half hour earlier? uh then there were different areas to the point you were just making that it was a
meeting that was was not as well attended. So we we're and we we knew this going into it that we're going to identify you know the same services in terms of having the spillover room having uh the the the second moderator
and things of that nature. not an understanding that we probably won't won't get many um individuals and that became reality. Uh there were uh there was some no-shows in regards to the signups because it was done online. The
schools did it online beforehand. Um there was a reservation for transportation that was that was cancelled. Uh close caption alert worked real well. Um and um that was uh that was something that uh and another
suggestion was keep the you know just go with the closed caption and maybe no longer do the transcriptionist because I believe the timing of the transcription as compared to uh uh the actually the closed caption was was
significantly different in difference in timing. I'd like to get Mark's take on that. Is that is that feasible? >> Yeah. >> Yeah, >> he was there. >> Yeah. Yeah, he was part of he's part of the team. >> Oh, okay. Okay. >> Yeah. No, absolutely. No, I So, uh Yeah.
Oh, good. And uh Yep. >> elbow room. >> I'm sorry. >> Elbow room, right? That was also a point of discussion >> with the front table. Correct. Thank you. Uh there was uh because it was it was pretty cramped um there and uh >> yeah, there always it always is too. But I I
>> And there was increased there was more equipment needed what for the clothes catch. >> Right. >> Right. And so >> Right. >> That took up some space that otherwise could have been used for. >> Right. So the finance the finance section was was pretty cramped. >> So I don't know how we can fix the
because that is a it does get congested there. And I you can't really spill them into the lobby cuz you've got the clickers now, >> right? Normally we could if we didn't have those you could but now it be hard to manage that. Correct. Um
yeah a few options right >> maybe a different way of setting it up. I mean, so I think one of the things that they've discussed, we discussed was um so instead of having um all of all
the finance on one side, maybe maybe putting Robin and Kim on the other side or um because if in all reality, we stop and think about it. Um Steve, you know, in talking before I came in, we came into the meeting, there's three people
that applied for finance board. So now if we have full seven, there's no way seven board members plus Robin and Kim plus Meridia plus myself can all fit up
on that one side. So you know the the problem is now so if we have all of them on that right hand side and then you at the end of it we typically have the camera there. >> Yep. There's just no there's not enough room on that side. So, it's just a I don't
know if it's a matter of we can't really shift the tables because we typically have the podium in the center. It's centered with in the gym. Nobody realizes it, but that's what we do. We have it centered.
I mean, I do put a um cloth in the back so you can't tell, but that's what we do. And we could shift it that way, but people wouldn't maybe wouldn't realize that that's what we've done. But we could shift to the left a little bit.
>> If we put us if we put one row of tables up, we could put another row in front. >> We talked about that as well. You'd have to get a podium. A stand >> stage. Yeah. >> Right. One step up type of a scenario.
Exactly. >> Stadium style seating. >> Right. That's where the select board would sit. >> Yeah. >> So, we just >> target. >> Okay. Um, >> it's just a matter of spacing,
>> right? >> Yeah. My preference would be that we keep sending surveys out and see, you know, every meeting's a little different, but I think we'll we'll start learning >> what we need if we keep asking >> different things. What's the
>> cost of this service? >> You can we used existing and I'll work with Nancy this time, too. So, >> did Mark have anything else on that one? Thanks. All right. Thanks for the uh whitewash. Maybe we just make that part of our
regular update, too. Did you plan that? I mean, to have that murder. >> Oh, okay. >> Yeah, we call it in the hospital. Murder. >> Yeah, >> murder boy. >> Yeah, the murder. >> Something bad happens in the all get together in a room and talk about what happened. >> No, it was flawless. Flawless.
So last uh meeting we we had a public uh input regarding data centers and I I know it's been a discussion uh nationally to some degree and I but um you had requested this as well to be put on. You've done you've done some
research. You shared it with the rest of the board. So um I'll let you kind of talk about some of your >> sure um findings if you will. And I I did see the comprehensive response that
LLD gave to their handling of previous data tennis with IBM and digital and but nothing to the scale that potentially we could be talking about but >> right and so I guess um starting with what prompted this was we we were
talking about Mansfield >> voting in bylaws uh at their last town meeting to essentially restrict all of these what they call tier tier one, tier 2, tier three. Uh you can only get a tier one data center and that's through approval of the planning board. Anything
larger than I think 5 megawws is banned outright. Uh the size of the modern data center is somewhere around 50 megawws and larger. Um so I did some research like you mentioned I share with the board. The thing that I'm concerned
about one typically to entice data centers to come into town. Tax breaks are given through the research I've done. The tax breaks don't benefit the town in the long run. The town only loses money. Uh generally only creates around 50 jobs and that's Microsoft's
own estimate and they're specialized jobs, right? um utility rates increase. Uh massive amount of water is used. I think uh Google's water use just in one
Google data center in Oregon, water use grew 316% while the town's population only grew 10%. There of course environmental impacts. Uh utility rate increases. I know we all appreciate how low our electric utility rates are.
uh we're seeing increases of 40% in some areas uh in Virginia where the largest data center market has risen 267% over 5 years. Uh so for all of these reasons I thought it would be re or pertinent to at least discuss what are we going to do
about it? Are are we going to potentially pursue what Mansfeld did and enact a bylaw? Are we going to put a moratorum on data centers until we can figure out what we're going to do? >> Um, now tell me the good
I mean why why does a town or entice a data center? I want a data center. What what would that what's that argument? It's like that's >> I unless you're a developer or someone who invests in AI data centers. I can't find a good >> Yeah,
>> that's at least for a citizen, a resident, a citizen of the town. I can't find a a positive. >> Um, and how big are these places? Like, um, I know it's the consume, but visually, I guess, what what are you
looking at? I can't picture what data center would look like cuz I've only seen the smaller versions >> acres and acres >> in Littleton that we've had. >> Yeah. I was actually we were talking about Ohio earlier >> there's a data center going in and uh I
won't say what my hometown is in Ohio but in my hometown and it's multiple football fields >> okayong >> kind of what my brain thought it might be and I was like it can't be that like that but >> so I guess how is Littleton even
considered a target for this >> well >> I mean >> maybe because of our location >> utility cost >> yeah I I think uh >> low cost utilities. >> Right. Exactly. >> So >> I think that would be one reason would be you know our lowcost utility
>> rates and I think that if it did I mean just based on the research that I did it seems like the taxpayer would subsidize that rate or the electric consumer the >> the citizen of the town would subsidize that rate.
I was listening to a story about these on NPR and they said that land costs are a huge factor. So, you know, when you're buying five football fields worth >> Yeah. >> you know, every every penny counts per square. >> Well, if we have five football fields, I
want ball fields there. >> We got that kind of room. But >> and then they said the utilities infrastructure is also really important. Yeah. Um, so I guess if we're talking about a bylaw, I mean, it wouldn't be hard to
steal Mansfield and shape it to Littleton. It's already created, but the um I guess the process to get there would be some public sessions just to discuss it. >> I I don't imagine be a whole lot of pro. Let's say, hey, yeah, I want it. Bring
it. you know, so I don't know how much we really need if if the board's already the vibe from the board is already >> I think it makes sense to >> I think we put a draft together for for the special town meeting and put it out there. >> Yeah.
>> Yeah. And let let have public input just to see what what the community's thoughts are on it. But um and I know Chase I I see you in the I know reached out to me directly on this topic and I said we would have a future public but if you want to if you if you're here for
this and you had a comment >> tonight we're good. >> Um I'm good. Thank you for the opportunity. >> All right. So we will have >> that opportunity. So um >> so did we just agree to do that? >> Yeah. >> Yep. >> So this let's see how difficult and complex this bylaw has to be. I can't
imagine it having to be all that complex. We're going to limit it to whatever we've >> I mean L does have a a play in this. So what I did see what they're they're they felt they could manage. >> Mhm.
>> Obviously he'd say we could manage anything. You know I I got that feel from it. But I think we know from historically what he they thought that they could manage and that's probably what Littleton's comfort zone is of what we've already had here >> for impact wise. I don't think we felt a
a negative impact from IBM or digital in the past when they at their data centers here to some extent, but I I don't know. I'm I'm guessing because I I lived here, but I I don't know what the negative impact of those those even were. >> And I think those are, you know, orders
of magnitude smaller energy consumption than I know than their modern data centers. Um, >> would this be working with the planning board or what would be the appropriate? >> No, we we really don't have to on this one if this is a select board sponsored
bylaw. >> Um, >> because I think Mansfeld >> they used the planning board to do >> they did they did a zoning bylaw change. >> Oh, so zoned it right out. >> Correct. >> Okay. So, we could have that part of it. Yeah. I So, maybe it is a joint meeting
with the zoning. We can propose a zoning biology change. >> That's true, too. We can propose a zoning biology change. We don't even need to. So, I would like obviously have zoning's opinion on it, which I can't imagine. >> Be good for >> it to be in collaboration. Absolutely. >> Yeah. >> Okay. >> Yeah.
>> So, that would be one of the first uh just discussion with them. Let them know what we're planning. >> All right. >> Deadline. >> Yeah. >> Okay. No, that's good. >> 27th. >> But thanks, Kyle.
>> August 27th. >> Thanks for putting on the agenda. >> If I may, the direction of the board is you want to get I'm going to get Mansfields. >> I don't know. >> Well, yeah. Just so you don't plagiarize. >> Yeah. >> Yeah. >> I mean, it's permission to plagiarize. >> Run it by town council.
>> Looked like it was. Yeah. >> Throw it at the chat thing and say, "Make this little >> here's our population. Here's our square mile." But um yeah, what's next? Um and then we'll let the the people >> and reach out to CP decide.
>> Okay. All right. Uh we are on to discuss um inactivation of master plan implementation committee which I don't know how much discussion we need to have if it's ready to go. It's ready to go.
We I think that we have some others and I I did know somebody else sent in an email. I'll get rid of this one. I >> So, there's probably a couple others I think we'll see in future meetings, but um I don't know if there's anyone in the audience that has an argument against
keeping this, but I think it's it's dawned, if you will. So, >> sunset. >> Sunseted. Yeah. >> Yates did the last update, right, a couple of years ago, a town meeting. >> Yep. And fantastic work this and it's carried us into where we are today. So,
>> um >> they haven't met since 2023. >> All right. enough said. >> Um, and there's been no updates. And one of the biggest issues that um, is people keep there are people that ask about it, they haven't applied for it, but it's
like if they're not meeting, it makes no sense in taking applications for a board. Um, because there are the boards and committees that that's happening with. And the thing is is that we got a report in 2017 um which is I think 63
um items um I would say 70% of them have been already completed. >> Um they they weren't going back and looking at them just to continue on them. Um there are some that are in in
there that have like the Shake Lane school that was one of their um plans. So that's been that's should come off. So there are things that are on there that have probably already been reached and and fulfilled. But it's just a
matter of somebody taking a look at it and just checking off the things. But as far as the committee is concerned, you know, inactivate them. If for some reason in the future we think it needs to be brought back, that's fine. We're not deleting them.
>> We can do that with any we can create any committee. I saw that, >> right? And you know, I reached out to Martin as well. She said my my opinion is the same as it was two years ago. They don't >> work with you, the planning board anymore. The planning board doesn't have
time to work with them anymore. Yeah. >> Right. I I'd like to really see if if there's boards that haven't met since 2023. I mean, I know we got hit with an audit discuss some of this. Why have so many boards and committees? What's you know how many of these? So, I think this
is some we have other boards that are like that. Let's really do a hard look and say we can always reactivate retreat too. >> Yeah. >> Yeah. We'll discuss this at a retreat. Thank you. So that we need a motion, right?
>> I don't think >> to uh Yeah. to um >> inactivate it. >> Inactivated. >> So people can So that just means you pull it down from the website so people stop applying. >> Yeah. And it'll say right on it that
it's inactivated. We won't accept people come off of the application as well. So people won't see it on there anymore. >> All right. Great. Move the select board vote to inactivate the master plan implementation committee effective
>> June 8th, 2026. >> Second move >> by Chuck. Second by Karen. All those in favor? >> I. >> All right. Turn off the lights on that. >> All right. We have minutes. >> Thank you. I worked really hard today.
Approve the minutes of May 11th, 2026 and May 26, 2026. Move >> the select board vote to approve the meeting minutes from the select board meetings on May 11th, 2026 and May 26, 2026. >> Second. >> Moved by Chuck, seconded by Kyle. All
those in favor? >> I. >> And we look for one more motion tonight. If all business has been journed by Chuck, second by Karen. All those in favor? >> I. >> Thank you, Littleton. We'll see you in a couple weeks.