WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=rKDfHSMyZ6Y

NOTE
MEETING SECTIONS:

Part 1 (Video ID: rKDfHSMyZ6Y):
- 00:00:14: Meeting Start, Pledge, Executive Session, and Agenda Overview
- 00:02:32: Vacancies, Notifications, Select Board Office Hours, And Recognition
- 00:06:26: Recognition of Danisha Azad for Annual Report Cover
- 00:09:55: Discussion: Project Manager Communications Position at Grade 13
- 00:24:12: Police Request: Authorization for FIFA Series Off-Duty Details
- 00:28:58: Public Comment: Sandy Clyde - Town Hall, Parking, Bylaws
- 00:32:24: Public Comment: Margot Bloomstein - Support for Immigrants, ICE
- 00:34:39: Member Updates: Events, Veterans, Robotics, and Mama Mia
- 00:38:15: Appointment of James Barthell to Agricultural Commission
- 00:39:07: Policy on Use of Bond Financed Municipal Facilities
- 00:59:17: ICE Policy, Orchard House Sale, and Town Meeting
- 01:07:41: Discussion: Town Meeting Format and Timeline Changes
- 01:19:17: Review Deadlines and Director of Veteran Services Update
- 01:23:16: Planning Board Approves Residences; Infrastructure & Partnerships
- 01:30:09: Economic Potential, Land Use, Solar, Town Account Review
- 01:37:14: Approval of Prior Meeting Minutes and Adjournment


Part: 1

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Good evening everyone. It's Monday, April 6th, 2026 at 5:47 p.m. So, we'll go ahead and get started with today's meeting. Let's stand up for the pledge of allegiance. I pledge allegiance to the flag of the

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United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> I'll just do a quick overview. Um, we're going to start um this meeting going into executive session. We'll return at

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6:30. Um we'll come and uh at which point we'll do uh department and board updates and requests followed by public input and members updates followed by appointments, select board discussions on quite a few items,

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town administrator update, minutes and anticipated adjournment at 8:35 p.m. So with that, we'll um go ahead and get started into executive session. >> Okay. Um move that the select board vote

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to enter into executive session pursuant to master journal law chapter 30A section 21 alpha 2 to discuss strategy sessions in preparation for negotiations with non non union personnel specifically to discuss the parameters

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of an interim police chief contract for deputy chief Jeffrey Patterson and to designate two select board members to negotiate the contract as the chair so declared. Um, just point of order. We've got 21 B2 on the agenda and 21 A2 here

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on the sheets. Do we know which one it is? >> It is um on the agenda. It's B2. >> It's B2. Okay. >> Um, we have to amend. >> As amended as a as amended with B2, please >> second.

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>> Moved by Gary, seconded by Matthew. >> I I >> I >> I >> All right. >> Thank you. Thanks everyone. We'll be back at about at about 6:30. >> And we're back. Welcome back, Littleton.

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Um we've already knocked out organization and pledge of allegiance. Uh let's go straight to the mail, please. >> Thank you, Madam Chairwoman. Members of the select boards, um just give me a second. We have some uh current vacancies in town boards. Uh the

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following positions are appointed by the select board. Agricultural commission committee for the exploitation exploration of real estate tax relief for seniors economic development committee master plan implementation committee permanent

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municipal building committee personnel advisory committee zoning board of appeals. Uh, one appointment by the town administrator for the affordable housing trust, an appointment by Littleton Electric, Light and Water Department. Uh, there's one appointment there for the finance

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committee and one appointment uh by the school committee also for the finance committee. Sign up to receive public notifications for the town of Littleton. Scan the QR code on the screen to register or go to www.ittletonmma.org.

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org/subscribe. Community impacts, transportation issues, public health concerns, public safety activity, town meeting changes, town events. Stay informed. Select board office hours. Upcoming on Wednesday, April 22nd from 4 to 6.

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Mr. Rambaka. Wednesday, May 27th from 4 to 6. Mr. Rambacha. Wednesday, June 24th from 4 to 6. Mr. around Paka. >> Others just need to do a better job of posting them in advance.

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>> Um, so uh we also have notification from the Littleton School Committee. Uh they are seeking interested interested citizens to fulfill a three-year term in the Littleton um finance committee expiring

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in June 2029. Kindly forward a letter of interest and resume with details of the qualifications by April 24th. Littleton School Committee. Attention chairperson 36 King Street, Littleton, Mass. Here we have a not notification from the

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Department of Public Utilities and the Department of Telecommunications and Cable. Uh the DPU in the telecomun communications and cable, they have a dual authority in the Commonwealth. Um they are proposing uh to update uh

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the poll regulations and they're looking at five different areas in which they're doing that. Uh and to implement statewide terms for telecommunications, broadband, cable TV to apply and access utility poles. Establish additional

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requirements and obligations for all utility pole owners. Establish requirements and obligations for all utility pole attachers. streamline the procedural requirements for utility pole and conduit and duct access disputes. And lastly, expand

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requirements to allow utility pole owners to file complaints against attachers. >> And no fee structure. We talked about a fee structure potentially that could help LCTV. >> Mhm. >> Nothing like that. That has not been discussed. >> And they're not banning the double pole

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either. >> No. >> Which is what we were led to believe might happen. >> Okay. >> Yeah. So, if that that was that's looked at between the uh the

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notification and also from the under secretary of livable communities um under secretary uh Klutchman and references the same all the same material and that is it madam

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chairwoman. All right. With that, we'll move on to um recognition of Danisha. >> Yes. >> Danisha Azad for designing the annual report cover. >> Yes.

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>> Welcome. We're so glad you're here. We have a um certificate here for you that reads, "On behalf of the people of Littleton, thank you for your outstanding artwork for the 2025 annual report cover." Also a little something

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else in there for you. Um, do we have the cover available to show? >> She has it. >> Perfect. >> All right, let's see it. >> It's just like I remember. How long did this take you to do?

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>> Um, maybe two to three weeks. >> Okay. >> And what did you um what materials did you use? I used um acrylic markers and a fine liner. >> It's beautiful. >> Thank you. >> You really captured in your new building nicely.

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>> It was pretty competitive this year. >> It was competitive this year for sure. >> This is awesome. >> Would you take a picture with all of us? >> Sure. Thanks. >> You want to join? Oops. >> Are we good?

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>> All right. So, this is on your camera. >> You want to join us? >> Go faster. buddy. >> We'll take We'll take one second. Come on. >> Ready? One, two, three. Excellent. Do this one here. >> The official record.

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>> Right. One, two, three. Excellent. Thank you. >> Thank you. >> Good job. Thank you. >> I did have a question over here. Um why does the hall do you have other ideas or you just had another?

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>> Um it's because it had like basically all the stuff cuz it had like um a landscape like grass and all that. It had a building and so it kind of had everything you needed in that picture. So >> nice eye for composition.

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>> Thank you so much as well. >> Thank you. I'd like to shake my hand. >> Thank you. >> And we'll see your uh your drawing printed many many many many times at 10.

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>> Yeah. A couple thousand. Anyway stuff. >> Thank you so much. >> Thank you. Thank you. >> Thank you. >> Appreciate it. >> Have a good evening. >> Good work. Thank you. >> Appreciate it. >> Thank you. >> It's one of my future bosses right there. >> Yeah.

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>> Maybe yours, Tony. >> All right, moving along. Uh we've got a discussion of uh the project manager communications position at grade 13 on comp plan schedule A. >> Thank you, Madam Chairwoman. So this has been uh kind of in discussions

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internally in discussions probably for over the past year of looking at areas where um we could really highlight some of the strengths of various staff members in other areas and maybe whether that be uh

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contributed to some cross some cross training um which has uh which has been a uh um which as you know We applied that type of um formula in our internal training team in which uh individuals

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have been made part of the team to help uh their fellow employees uh become better at their jobs and more uh feel more confident about that. But here in a position that um it's kind of twofold. It's a it's costneutral. If anything, it's uh it's not going to it's actually

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going to save money uh in regards to that in regards to any personnel. We are not looking to um add anything into the IT position. But as I did in my update, I I outlined um six areas in which the

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position will be maintained in uh that the individual that Nancy would be taking the positions uh the responsibilities with her. uh that would be uh uh brought away from it. Um and we

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also have um uh and uh there is strong support for Tom to be able to uh continue the continue the position. He is up for the the challenge. He's excited about it. We also have our in we

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also have our consultant that um uh we we have been using in which we are going to uh is going to in it's called thrive and they will uh assist in day-to-day technical support and we're going to get uh town employees more acclimated to

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doing that instead of putting in a ticket for uh directly to to Tom and the IT. Uh it's a the the the department has really has come a long way and and done a lot of

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um streamlining has done a lot has a lot of checks and balances in place that uh puts us in a really really good position and it puts us in a position to be flexible like this and to capture the strengths that Nancy would have in um

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looking at ways that we could apply her uh talents someplace else. And that'd be through communications, that would be through grants, that would be through project management uh in areas that um would be uh uh

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really a a tremendous uh very very supportive for a number of different people uh throughout and um and I'm happy to answer any questions. So for if we're going to lean on the Thrive vendor more, is that going to represent an

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increase in cost with Thrive or is that just part of our >> It's all part of the contract. It's a fact we underutilize them. We've been underutilizing them, >> but here it's going to be more in line to the scope. >> Okay.

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>> So the IT manager is a 16 currently. >> Okay. Yes. >> And and and this is an eight or 13. Yeah. and the and the IT tech is an 11. So what's happening with these two position with the positions?

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>> So the IT director position will not be filled. So it is going to be uh right now I believe Tom is a he's the technician at 11. So we would be there would be an increase to that but it would not be to the director level position.

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>> How is there an increase to it if it's not to a director level position? Well, the position hasn't been regraded, >> right? >> So, we can't change his >> That would that would have to be forthcoming.

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I mean, the initial piece to this is you have an employee that's willing to take a significant cut in salary. I mean, that's almost 25,000 >> for what her position is. Yeah, that that an understanding that the that correct the the director in

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>> in shifting to this position would there would be a reduction in pay. >> Okay. >> To that >> and then we leave the director position just becomes a vacant opening just like we have several of those that

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we don't typically fill unless the need arises. again we're saying that the need might not be there right now because we're using we're relying heavily on the contract >> well on on thrive we will we will start with that and the conversation with with Nancy has been very very upfront in the

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sense of um and this wasn't done in a vacuum this was done vetted through a number of different teammates uh that uh recognize the strengths and the support um but I made it perfectly clear to Nancy that if at any point in time if I'm feeling like

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something is just is not going well, I'm pulling you right back and you're going right back. And she completely agreed with that. >> So, how does that work then? Cuz then she's going to get a if we're going from a 16 to 13, you're pulling her back.

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She's going back to a 16. >> Uh, yeah, probably. >> She sealed the new position, right? So, she'd be back at 16. >> She would go back. Oh, in the just happened in the future something >> if something's if there's a problem with it and she has to move back.

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>> Yeah. Or we fill that position with somebody else. >> There's no money to fill that position. >> Saying >> no Nancy would move. >> Yeah. >> Right. Nancy would move back into her her current position right now and then the this project manager position would

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not be filled. >> This project manager position reports through what budget chain? this this project manager would report to me >> under what budget line item is it in the IT budget or is in your budget?

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>> No, we will we will put it in my budget. >> So in the budget that we're presenting in May, we now have to move the IT salary out of the IT budget into your line item. >> Well, the IT budget shrinks, that's all because now we only have one employee in there. Um

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>> I'm I'm not disagreeing with any of that. I'm just asking the logistics of what we're doing. It's a fair question. Yes. >> Yes, that is that is correct. >> To decrease the IT budget, increase the TA budget. >> Yes. >> In regards to the current IT technician

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position, this is one of those triggers that would typically happen where that position should actually now go to HR >> to get regraded >> to get reevaluated. It might be the same. It the new duties of that position might not change because there's no supervisory role now. >> That individual is probably going to

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report directly to you. >> Yes. the technician which >> or Tony so it's gonna yeah exactly >> the technician that that will probably not be a technician it'll probably name something different I have to look at some of the IT you know naming things

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and and decide what that looks like but I I don't think it's um there's no supervisory still right >> managing a lot of the day-to-day IT stuff um it might just it might go up a grade it might not just see what those new duties look I just don't know what that position's

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taking on. Regardless, it's not going to equal the $25,000 savings that we're making. It's it. So, I think we're making out in that in that respect if we get >> Mhm. >> policy for someone takes a position in a

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lower grade, we should figure out exactly what that means. >> Yeah. They step out, but they also are willing. It has to be something you're willing to do. We're not doing It's not a management directed demotion. >> No. No, but there I mean there is a policy in the handbook on

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>> referring to that. So >> Okay. >> Okay. >> Um so this is there's no there's no there's no um there's no vote tonight. That'll be on the 20th. And uh but it's just this is for open discussion,

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communication, questions. if you think of anything else um with the review from the the uh the update on Saturday to uh what was in the packet. Um happy to answer any any questions leading up to the 20th.

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>> I would be curious like what exactly you expect the the consultant to start doing that they're not doing now. Thrive >> um >> like what what additional tasks are they going to take? I mean, you're replacing a full-time employee who assume I assuming is

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working 40 hours a week on it, >> right? I mean, the So, I don't Thrive is Thrives I will have to get back to the board on specifics with that. Um, but Thrive is not going to replace uh the

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the uh the IT director. what we we're going to just utilize their services what we're paying for better at a better capacity. That's going to require all employees that are being trained first thing that they're going to to be to be trained to get acclimated and going to going to Thrive. If there's an issue

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with a phone with uh with anything like that um but it will it will go to Thrive. So you put in a ticket, it will go to Thrive and it will go to Tom. And if that is something that Tom is, you know, focused on something else, well then no, Thrive

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Thrive will take the lead. How that happens, whether there's whether Tom has to sign off and say, "Please take it Thrive or how or the first one to respond," I don't I'm not familiar with that, but I can I can get that information on the process. >> So currently the um so Tom's position

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typically right now is, you know, password resets obviously for everyone's always locking themselves out, that type of thing. all the training requirements. >> Yeah. >> That still remains in house with um >> Yep. >> So, Thrive currently, they've been doing all of our cyber as well.

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>> Correct. >> Yeah. And they had the they had a physical walk around over the course of a week. They went to multiple buildings and uh town buildings and they they checked everything out in terms of cyber security areas and they um and

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everything is is is up is up to snuff is up to uh up to date to current current current standards. So my other question on this is in your update and by state state federal law there's a lot of stuff we have to do for

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ADA compliance by the end of June 27 right that you are putting into this uh the person taking this position was going to do it but it's not part of the job description so I'm not sure how

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that is that how that work follows under this job description when they're moved out of it, if it's a stipend we're giving them to do this, how how any of that plays out. >> Yep. This is something that um that that

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clearly uh from working with Diane Corey, it has uh there is there is a uh this is a time-sensitive thing. It is a uh it's something that um NY's happy without doing a

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a a stipen or anything like that. Uh those uh those responsibilities will follow her. >> Yep. >> Is that a one-time implementation or is it ongoing like monitoring and compliance and updating? I'm sure there's some updating to do it

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and um but in terms of the if you want to call it lack of better terms the heavy lift up front. Uh but the but anything beyond that um I would have to familiarize myself better with uh the

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the cadence on updating and and anything like that. There's a heavy lift to be in compliance and then there's a minor lift to stay in compliance just to make sure you don't >> that's probably more of a training >> thing than than a heavy lift.

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Okay. >> Thank you. >> So the job description includes um technology initiatives. So >> maybe >> it could fit into that. And then the other thing I was just going to mention is that some of the things that Nancy works on now

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are under the new job. So it's not it's not that she's not doing anything she was doing before. It's she's porting some of some of the things she does like the newsletter over >> Yeah. >> into the new position. It's almost um we're probably going to have to rewrite

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after this have to rewrite the IT director's position because if this stuff permanently moves to this project management >> communications um we're going to have to relook that that job. >> And she's been doing a little bit of this here and there, right, Tony? She was helping you with how to set up the

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polling and >> Yes. Right. >> the agricultural website, >> right? So, >> so and then uh to your point, Madam Chairwoman, it's uh you know, highlighting the vacancies uh within the different boards and commissions and get

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creative on how to how to do that. >> I I asked I asked for um Yeah. Okay. Everyone good? >> Mhm. >> All right. >> Thanks for that. >> Thank you. >> Moving on. Uh, police department request

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authorization for Littleton police officers to work offduty details at Gillette Stadium throughout the month of June for the FIFA series. >> I guess I had asked this to be put on the agenda, right? >> Um, I know Chief's not here, but >> you probably have the same information

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that I I have that you shared that Chief shared with us regarding um FIFA is obviously the World Cup's coming. World >> Cup's coming. >> Gillette. Um, so the chief just wanted to um request that his officers um be

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allowed to work uh the FIFA details outside of their own work hours obviously. Um that's kind of and I it it looks simple like a simple request. Well, sure they're on but they need to be allowed to do it by the select board because

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they're still employed by us. Um but FIFAT and um Gillette Fox Bros are requesting this um as many officer volunteers as they can get in the region. >> Absolutely. >> To assist. >> So >> is there any requirement that our

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details be filled first? >> Yeah, it's in the letter that they'll >> that interfere >> our details get filled first and then the FIFA details after. Yeah, if um if I can just make a suggestion to the to the select board,

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one of the things if and I don't know if you probably unfamiliar with it around here, but when National Grid was on strike five years ago or something like that, the hourly rate that was paid was exorbitant that they were paying and

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they were they were searching for anybody for police details. So, what a lot of area police departments were experiencing was, well, I'm I'm gonna call out and I'm gonna I'm gonna do that. >> Go make a hundred bucks an hour. >> 100 bucks more an hour. I mean, I mean,

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it was a feeding frenzy. So, I don't want the town to be in a position that in the same position where people are not going to be filling their regular positions and just go and do the detail down there. >> Sure. >> For and I'm not suggesting it. I don't

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know for a fact that it's a lot more money or if it's if it's any more money, but um just just want we should just be aware of that. >> But h how can you keep someone from calling out sick and going down there? >> Well, you know, you you you can't I

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think it's you know on on the honor system, but if it's something that is, you know, highlighted uh from the from the select board or >> Yeah. >> they don't get to do it next time. No, no. I think the sick leave that's self-explanatory. If if you're abusing

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sick leave, you're going >> Yeah. Right. Okay. >> But yes, in theory, someone could take their personal time or other leave. That's what we're authorizing really. The worst part of it would be, yes, somebody says, "Oh, the detail awesome 3-day detail down there. I'm taking 3

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days off and I'm going to go down." I guess what would be I would like to see our authority or the chief's authority to be able to revoke that if we got into a critical obviously personnel situation. That's all some something in there that just says we can we can revoke this if

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you know if if it affects our our manpower to some extent. That's all other than that absolutely they should have this is a great opportunity and experience for everybody. >> So how do you capture that in the motion? >> Yeah. Oh is a motion behind me is what you're saying.

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Um I guess with the ability to revoke um for manpower purposes, right? I I could want me to do that. Will that work? >> Move that the select board vote. >> Wait, hold on. You want to do it like at the chief's

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>> discretion? >> Discretion. >> Yeah. So, subject to the to revocation in the event >> or in the chief's >> at the chief's discretion. >> Yeah. At the chief's discretion. >> Okay.

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All right. Move that the select board vote to approve the request of the police department to allow Littleton police officers to work offduty police details at Gillette Stadium throughout the month of June for the FIFA series. subject to revocation at

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the chief's discretion. >> Second. >> Moved by Gary, seconded by Matthew. All those in favor? I. >> Thank you. >> Cool. Right. >> Next, we have public input. Public input will last for 10 minutes. Speakers are allowed to speak for no

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longer than two minutes. Speakers addressing the select board are required to do so from the podium and provide name and address for the record. And all comments must be made through the chair. Anybody for public comment? >> Hi. Uh, my name is Sandy Clyde, 121

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Lancer Trail. Um, I've had a few concerns about the discussions that the select board has been having as of late. One, still talking about making the current town hall extremely affordable housing for seniors. Um, did you not hear or listen to the people at Tom

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meeting? It was clearly voted down. I know that this building has issues. However, there is no reason that you cannot bring this building up to code for the same money you are planning on spending for a new building. Most the employees that work here don't live in

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Littleton. So, they would love a new building that won't affect their taxes. Number two, my other issue is the discussion of putting parking on 119 and 110. By doing so, the town would have to take

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responsibility for plowing and maintaining those roads. It is unfair to add to a department that is short-handed to begin with and at the bottom of the town's food chain for funding. I heard Mr. Rambacher mentioned

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Graten and West West Actton who both have on street parking on state roads. The one thing that neither of those towns have is 495 running through it. We all know that when there is an accident on 485, King Street becomes a

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parking lot. Accidents happen almost daily. We will already have more traffic when 550 King and 410 Great Road go in. Why would you even even think on street parking is a good idea? It will only add

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to the chaos that is already the town common. Um and that again there's no reason that will cost us more money to actually maintain and plow that that section of town for a department

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that doesn't have the manpower to do it, which is totally unfair to them. Um, in a little back order is my husband was highway department supervisor for 35 years. So I do have a hint of what goes on for plowing and maintaining the roads

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in the winter. Prime example was this past winter. Our roads wound up only being one and a half lanes wide because the contractors didn't know how to push back. One of the problems that we have.

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>> Thank you. Um, one more comment if you wouldn't mind. Littleton is supposed to be a small rural town. While you're trying to make it a city, we have bylaws for parking. Please make sure that all strictly that we are strictly followed

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along with the planning board. Stop drinking the Kool-Aid that a developer is giving you. Thank you for your time. >> Anyone else? Hi. Um, Margot Bloomstein, 7 Wilson Lane. Um, I'm also on the planning board, but I'm coming here not as a

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member of the planning board, but as a private citizen. Um, I had thoughts on the ICE discussion. Is now the appropriate time or should I wait until >> There's not going to be much discussion then. So, go ahead. >> Okay. Um, I wanted to just share that as

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of um last year, Littleton's population was depending on like the the numbers and tables that you look at, 11 to 15% foreignb born immigrants. And as I look at like my small part of Littleton, the

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street that I live on, half of the families there are foreignb born immigrants. And our town is thriving because so many of us came here either in families hundreds of years ago

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or thanks to foreignb born immigrants, whether we're first generation, second generation, whatever. And knowing that we have policies on the federal level now that are not always embracing the the diversity that makes

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our country strong. I see how more and more comes down to the policies of states and towns and and other small municipalities to say, "No, we see what's going on outside of our little world, but we want to still say let's

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let's embrace our diversity. Let's welcome people both through our politics and our policies and what we put in place, what we encourage through policing, etc." And um so with that in mind, I just want to be another voice encouraging the the select board that as

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we do consider any policies around support of ICE or um or doing what we can to support our neighbors that might otherwise be threatened by ICE that we we fall on the side of of our friends and neighbors that that make our

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community the wonderful place that it is. >> Thank you. Thank you. >> Anyone else? Moving on to members updates. >> Uh so last week, the week before, I don't remember anymore. All these days blend

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together. I attended a chapa sponsored >> uh event in Boston um talking about a initiative um that's in front of the legislature now called Jiggby which is um yes in God's backyard uh where

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they're talking about allowing a multifamily housing by right on property that's owned by religious institutions. Um, the bill is I think it's working its way out of committee. They're hoping for

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the special bill that actually makes it all the way through the legislative session in one year. Um, so um stay tuned. But it it was um a lot of interesting discussions and a lot of interesting people at that event. Um so

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um it was very it was very informative. So, I also wanted to mention um thanks to the town clerk. She uh sent me the names. There were two veterans that passed away last month. Uh William

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Peters, age 67, a US Army veteran and Ed Skioli. Um do you know >> Ed Skioli? >> Ed Skioli uh from the Marines who was 88. So, I wanted to mention them and thank them for their service and condolences to their families.

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>> Nothing for me. Um, I didn't have a lot really. Just uh trivia night is uh this Saturday at the VFW, right? 5:30 p.m. A great event in support of uh the hall and the veterans. Um

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and I I don't have all the information on robotics. We we didn't get to talk a lot about uh them last goround cuz we were in a joint meeting, but I >> you might have more information on uh their advancement and and their how they've won the regional.

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>> Yeah, that was that was that was in the U that was in the mail last week. >> Yeah, I I didn't get to I know >> sounded like they were ranked in n worldwide in the top 10 or something. So, I I think there might be a situation >> when their run comes to an end, hopefully at the top of the world, but

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um I'd like to I'd like to have them in here, I think, to recognize because it's a it's a great accomplishment. They've just been going >> right >> up and up and up every year. They seem to be just dominating >> and they were the they were the first organization that the select board highlighted. >> Yes. So, >> thank you.

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>> Karen, I have one more I forgot. Mama Mia was last weekend. It was extremely well attended and well done and congratulations to all the high schoolers. Um, and I apologize to everyone that still has the ABBA song stuck in their heads, but don't apologize for that.

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>> All right. Um, so, um, office hours I scheduled today. Those are going to be Monday, May 4th from 10 to 11:30. Um, I had some discussions with um, the schools, Dr. Quenchi um and Jim

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regarding um private roads and school bus routes and just trying to make sure that everyone is working together and understands all the different perspectives at at play there. Um they were good productive conversations. Um and I just wanted to thank the charter

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committee again for all their work and um for letting us join their meeting last week. >> Continued work. >> Yeah. Right. Their continued work. So that's all from me. Appointments appoint James Bartell or is it Barthol

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uh to the agricultural commission? >> Does anyone know the individual or is James here? >> I don't think so. >> Is he here? I've met him at um conservation events, but >> yeah, his application was impressive for

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sure. >> Yeah. >> Right. >> So, no no objection. I will move that the select board vote to appoint James Barthell to the Agricultural Commission for a term expiring June 30th, 2028. >> Second. >> Moved by Gary, seconded by Matthew. All

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those in favor? I >> I. >> Thank you. >> Thank you for stepping up. Please go see the town clerk to be sworn in. >> All right. Select board discussions. Policy on use of bond financed municipal facilities.

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>> Mr. Town administrator. Take it away. >> So thank you madam chair. And so before you is a draft policy um that um was that we received assistance to put together through bond counsel um several

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weeks back or a few months ago. bond council in coordination with the finance team advised us that we should have a policy in place um with respect to with respect to the utilization of bond finance municipal facilities and essentially setting a process of review

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uh to ensure you see through the IRS um with discounted or tax exempt bonds there are some thresholds that we need to carefully monitor to ensure we don't go over um and should we that would change the the nature of the bond. And

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so having a policy in place was the guidance of bond council. And in essence, what you have before you is a draft that they recommended to ensure that there is a review of any agreements moving forward that come forth to to the

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town for use of a um bond funded facility that there is review through town administrator, a finance director and bond council. Um within the document um they do provide some definitions relative to what is a private entity um

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and um and so um and guidance as to um what the if you will the steps would look like for for such review. Um but again um without being redundant um that is the document that's provided to us for for guidance from council and um

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however the board sees fit happy to answer any questions or follow up with um with any um questions that need to be answered. >> Okay. I had a couple questions. Um so if I'm reading this right in summary, I was trying to think of actual examples

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here in Littleton. um the knitting club, you know, meeting at the library does not fall under this policy. >> Correct. >> But um for example, when Durigible pours beers at October Fest, that does fall

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under this policy. >> I I don't know the circumstances of of the um of the brewery. um but if it's um deemed as to be a private use and we're deriving um income from that as well then there would be a trigger. So would

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advise that in those situations and it's not a no by no means but that we we do follow through with um through our office with bond counsel to ensure that there's complaint >> that's considered a private use. That's where I was having trouble too. >> Yeah.

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>> Yeah. private business use and private payment for this use. >> And I appreciate the question because I just said private use, but the definition we have here is a what is a private activity, >> right? Um and as you know you can see

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before you um the examples that I highlighted here within that definition um include not limited to ownership leases, licences, concessions of food service agreements, management contracts, naming rights of of

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facilities and so on. The tracker of this too, by the way, um does not prohibit private use um outright, >> right? Um, but we are reminded through the policy that we need to monitor

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to ensure that it's does not exceed the 50-day threshold by the IRS and structure matters very much with these um agreements. And again, it's the review process that this policy would

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would establish. I don't have a solid working answer for private use per se, but I would refer back to what they're saying as a may be a private activity. >> So, I I I was going through this and trying to figure out what is actually >> cuz like the knitting club doesn't count

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as a private use or potentially it is private use, but it doesn't count because it's we're not charging. >> It's an exemption, >> right? >> Yeah. >> But then >> friends of the vet of the senior center, what were they considered? Would they fall under this? They would be a private use, right? If And it's also weird like

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the plays at the if they were sponsored by the music boosters, it would be one thing versus if they're sponsored by the school, it's another thing. Right. >> Right. >> Park and Wreck is okay to charge for use of the buildings. But the but if they

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rent it out to a dance studio, that's not it's it's very >> right. I I I I don't it's very hard to read this and follow what is and what isn't private use and a valid example. >> Sure. >> Um that's where I was having struggling

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with this. So like Indian Hill where it's our building if has a studio if if a private music company or dance company wanted to come in and put on a three-day show. >> Um that seems like that would fall under

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this >> without a doubt. >> But what if >> but it's not because that's not bonded. >> What if a nonprofit >> That's fair. >> What if a nonprofit wanted to do that? >> Same thing. >> How is that not >> They're considered private though. >> It's listed here. I thought I thought we didn't bond Indian Hill

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>> PRCE schools FY2045. >> Oh, okay. >> Yeah, it's just for everybody playing along at home. It's uh Littleton Public Library, the fire station, uh PRC schools, um senior center, police station, middle school, Russell Street School, and alumni field.

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>> And all of those are expiring at different times. >> Yeah. >> The bonds >> we bonded Indian Hill for 20 years. >> I think we did for the renovation. I it was only $3 million. I'd be surprised we >> I think we did. >> Okay. >> Yeah.

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>> Um yeah, I think it just sounds like probably we need to source um some training for all our department heads so that they know what to be looking for and know when you know when a flag is

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raised. >> I would also question what 50 days means. Is it 50? I mean like if they rent out the high school every week that's would be 52 weeks right so correct that would exceed their limit or >> correct and and and that question has

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come up too um and is it 50 days and 24 hours each in each day um that's been how what's the word I'm looking for probably more strictly interpreted so even if it is you know only two hours in one given day it counts as a full day

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>> um the big takeaway here is again ensuring that there's some type of tracking and monitoring um to these questions that will definitely come up in every agreement. It should and it's healthy to have this check back followed back with our bond council. At the end

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of the day too, um the select board um would approve such agreements as it says in the policy and with that you you'd have the benefit of of bond council's guidance on on those agreements. >> But we don't approve any agreements on the use of the schools right now. I was just about to ask.

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>> I was just going to get to that. So, so this would be with respect to select board's jurisdiction. Um, and if there are other entities such as the schools, we would advise that there would be a similar policy in place under their respective jurisdictions >> or this policy.

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>> So, all those agreements though, they need to be flagged by somebody as something that need that may or may not need to be reviewed. And I'm not sure that all of the departments you're talking about ever go through one person

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to get those those agreements signed. >> Parks and wreck parks and wreck may sign 50 contracts a year with you know individuals for instructors and right. >> So how do you ensure that every everybody is is going to at least have

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their agreements looked at? You know who's going to review them all? I guess. >> Sure. Well, we we've had discussion even this morning at the department head meeting about this um and and did make their respected department all departments aware um and particularly there are certain departments we know

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right off the top that handle such agreements um and advise that they circle back with with our office with the finance director um so then we can do our reviews. It's kind of like how we estab establish

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the process for the for the for the 30B stuff and we've got an MCPPO on and uh so everything has to go through has to go through the MCPPO and Tony is here because he's also a certain you know an MCPPO but everything goes through Kim

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and Tony is there as a backup or anything like that. So this this pattern will be established and maintained and adhered to and and and the the team is very very good with with adhering to it. You never get the oh I forgot. You never get that. >> It makes me wonder how the heck did we

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get through 3 what 12 years of a town without did this just get audited? >> No. >> What is this result of? Because we've >> it it's >> best practice. It was it was something that there was there was a belief that sure, yeah, we've been able to rent it

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and we were informed by bond council. They didn't completely give us the full story at first. They said no, you cannot lease any property that has got a bond on it for or anything. And then when that was challenged,

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uh, because of the mixed messages and the belief of of long-standing people here, um, bond council then said, "Unless you have a policy in place, okay, that would have been nice to know three weeks ago." And

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>> so that's how it came to the surface. >> And and when the bond is paid off, this this this you no longer need to worry about that. Yeah. >> So, alumni field is free and clean in two years. >> Well, but I but I you know, I kind of think that um why not maintain it? Why

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not maintain the the the policy? >> I don't I but if it's just that's just a an afterthought. >> It's probably easier for everyone to get used to one policy and implement it all the time than to try to keep track of

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which buildings have bonds out on them. Mhm. >> Um after this um all the >> local groups will be able to start using >> that's that's the goal >> the material. Yeah,

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>> that's that's that's been the goal that uh we've talked about with bond council is to make sure that >> uh there are some great facilities that we'd like to be able to to make sure it's it's available. >> Yes. >> Okay. So, what's the downside of not doing this? Is it just a li Is this a liability?

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>> I don't think we have a choice to not do it. We might be able to nibble at the edges of this, but we have to do it. >> All right. Yeah. >> So, I I don't have a problem with this policy. I don't think we should necessarily vote it today just because we typically do policies in

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>> Yeah, this is read more into, >> but what I would like to see is like this policy for dummies, right? Um, no I'm cuz this is really really hard to read and follow and if we could give something so that >> like what the the policy broken down for

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the school and park and rack and the library on say this is where this these are the events that you need more information on or you need to come to us to approve right if you like for example if you're not charging money it doesn't have to come to us but if you are it

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does right that type of the matrix of, you know, the flowchart of when this policy actually applies versus when you can just blanket approve it. >> Just a more clear guidance. >> I think it's fine to hand out written materials, but I do think it needs to be

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presented as training, not a handout. >> Yeah, I was suggesting that they come back to us with that >> to make it easier to actually understand what this policy is doing. Am I the only one who's gotten lots of questions from various town groups who can't find meeting space? >> No, you're not.

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>> So, I would like to vote on this tonight. Personally, I I think we're all clear that it needs to happen. Um, and that we understand what we're doing. We might not know exactly how to handle every >> single situation that comes up, but

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every single situation isn't going to come up. >> Um, tomorrow. >> So, will this release that? >> We do know we've got to go to bomb counsel no matter what. It'll release staff to be able to do a >> a template >> document that these that people would have to fill out

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>> if they were requesting a space. Correct. I'm assuming there'd have to be an application a fee. We there's are there fees involved with that? >> Well, there and see that's that's that's another thing. So, um we would have to identify a fee structure and we're not going to leave it up to the departments

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to make up their own fee structures. >> Stay consistent, >> right? We want to be consistent and we have to develop we have to develop a um an application. >> But in the meantime, nonprofit groups who are exempted from this, they could go back to being able to meet, right?

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>> Um I I would I would I would think I would think so, but but if there's but if they're doing it as a fundraiser for them for >> um I'm that's where we have to >> Right. >> Yeah. >> meetings. Okay. Fundraising though,

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>> right? Yeah. If But they can do that. They can do that now if there's an available room. No. >> No. They're getting turned down right now >> for over at 36 King Street >> for lack of a for lack of a policy. >> Okay. >> Yeah, >> fair enough.

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I I don't think this solves that until they come up with whatever they're being re the reason until they have the flowchart. I don't know if this approving solves that. I mean, it's really clear. We might, again, we might not be able to

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understand every nuance, but it's pretty clear where it says short-term use of municipal facilities is generally permitted. Examples may include community meetings, recreational leagues, civic events, and educational

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programs. So >> that that one >> I mean I'll you know if I'm if I'm out voted on this I'm out voted but I I do think we need to understand that there's folks who aren't meeting are unable to

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find meeting space and we should think carefully before we decide to kick it. I I want everyone to be able to meet that. But I don't know that I'm I'm not going to die on the hill whether we vote on this or not, but I don't think just voting this solves the

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problem because I think the what groups are allowed to meet still has to have that flowchart, right? That we haven't developed yet or I don't think Tony's developed yet. You can correct me if I'm wrong. I just don't know. >> Well, it's a draft. I don't know what

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groups I don't know what groups are being turned down and why on the facilities now because we don't have this policy, right? And if we had this policy, I don't know it helps them any further until the flowchart is in place that

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says that no, you're still you're you're eligible, right? >> Why do we why do we need a flowchart for shortterm use, including community meetings? I mean, that doesn't require a flowchart, >> but I don't know why they're turned down

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now for that, right? Which buildings are turning them down? >> Because there's no policy. >> Because there's no policy. >> There's already a policy for police, fire, and library, right? >> Police and fire and library.

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I don't know what library is doing. Police and fire, we know. Exclude some groups. Police excuse includes some fire does not. >> Okay. So, >> but yeah, but but this >> and police and fire aren't bonded,

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>> so they don't fall under this anyway. >> Oh, yeah. FY29. Fire is bonded. >> The library is >> Oh, the fire is too. You're right. >> But they've been turning people down. >> I don't know on what grounds, >> but isn't there other I mean, you know,

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Tony and Jim have to work out you know, how do we manage all these requests? How do we prioritize them? How do we figure out where people are going to go? Is there a fee structure? >> And just because it's available, how do you turn them down? >> Well, I'm just saying there's other there's other work to do before people

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can use the spaces. >> Do we get that many requests for things that aren't community meetings? >> No. I I know that there's been interest uh in

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I know there's been interest in the um 36 King Street uh >> stage. >> Right. Exactly. But but beyond that, I'm >> I'm not familiar with >> if um if you want to circulate this over to the schools as well, just so that

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make sure they under Yeah. Dr. Quenchy so he can bring it to their board. Um and then at our next meeting we can review flowcharts. >> Yeah. I get the department heads that are um in charge of these buildings

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basically are aware that we do have a policy that they don't turn people away or they can turn them away but under circumstances >> that firm's not available >> and that would have to be and I would suggest that that that's vetted through through our office and to uh to until

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there's a a a better comfort level amongst uh the the departments with in in those certain buildings that um and uh I think we can you know go back to bond counsel and ask for some

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clarification on this uh which I think leads to what Mark was talking about with um because of of the flowchart of of really having having that matrix that says what it's going to say

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>> in regards to eligibility and then we should have a fee structure in place And we should probably include the non-bonded facilities in this as well at the same time, right? >> Yeah. I mean, this would this would 100% this would apply across the board.

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>> A couple schools, FA Park, that type of thing, right? We should >> cast in the trees. >> Yeah. >> Yeah. If you want to vote the policy, I'm fine with it because I think you still need the flowchart before >> we can we can hold off. >> Yeah. It's a draft right now.

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>> Everyone's comfortable. Yeah. >> Can we also just confirm that the PRC and schools actually bonded for 20 years? Because I didn't think we did that, but that seems like a long time to bond that building. >> I think that PRC being on here isn't might not be that building. It's just

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PRC in general. We >> No, but it's got to be a structure. And PRCE school is definitely 36 King Street. >> So I All right. I I just don't I don't believe that's on a 20. Just could be a print. >> No, this is

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>> that came from Robin. >> Yeah. >> 20-year bond on >> a $3 million >> $3 million loan or whatever. Okay, that's >> okay. >> Talk with it's a different discussion. >> Okay. >> Yeah, we'll confirm that. >> Thank you. >> ICE policy discussion.

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That's on me. So, I've been um I took the draft to town council. They gave their remarks. Mostly their remarks were, "Make sure you run this by the chiefs." And if they said it once, they said it like 50 times like, "Make sure you run this by the chiefs. Please run

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this by your chiefs." I cannot literally I cannot stress enough how much you need to run this by the chiefs. Which was always the intent. But that being said, next step will be um I'll send it over to the chiefs. can send it to folks to review now, but I figured but um

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it's just a question of do you want to see it after the chiefs do or do you want to see it at the same time they do? >> At the same time. >> Okay. >> All right. I'll send it all out. >> When you go >> and then please send your reply your comments separately. >> I would ask the at least the police

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chief to d to disseminate it through more of the ranks since we're getting a new police chief soon. Yeah, >> with like upper Yeah. >> I mean, we have a very strong >> document sent from the the police chief regarding

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this when it first came up. So, I think is that integrated in this? >> Did you use Okay. >> Yeah. So, this took Minneapolis, Actton, Boston.

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and sewed them all together. >> And then um I did get some initial feedback on like our use our current use of force policy and that kind of thing so that we had at least the fundamentals in there.

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All right. Uh, keep an eye out on your keep an eye out on your inboxes, whatever. Sale of orchard house discussion. >> Uh, there's no update this week on this. Uh, since we moved it off the warrant, I

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have not tried to push on some of the things. So, okay. >> I think we're in the clear. >> Did you say you were going to continue to work on this after or should we? >> Definitely. No, I'm definitely going to continue to work on it. >> Okay. >> I'll work with him on it after. >> He can be my liazison to the select the point. >> Yeah. >> On the select board and

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>> I'll tell them no. >> Yeah. >> Well, it's it's going to be whatever. It's your recommendation cuz once he's off the board, >> I'm just saying that holds nothing. Someone's going to be held accountable. >> Yeah. Silenced. I'm being silenced.

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>> All right. Uh discussion regarding potential floor motion at town meeting for article 13. Excuse me. >> Thank you, Madam Chairwoman. Uh this is as uh we have um looked into uh the

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previous re uh uh feasibility studies done that have been done in this building. Uh Tony really uh dove into uh looking looking at at what those end results were. Um, and in having conversations

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with the previous architect that did that, the most recent assessment, uh, it would potentially, uh, be expected that the financial investment for that to

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update that one into um, would be less expensive. Uh so in talking to the chairwoman, the chairwoman suggested that we could amend the article on the floor to say up to and not just uh so in

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the event that if it comes out to a third of the price or half of the price that that um that that is all the money that is that is uh utilized and the rest would just fall to the bottom line. with the so

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the end goal here is what to give we're giving the town um the community voters the ability to see the cost it would take to renovate this >> correct >> to move

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>> and then that option so there's going to be three options >> correct >> that are going to be there and it's also going to include some you know some rough skematic drawings Yeah. >> Yeah. So, it is going to be uh >> in this in this footprint, right? And then without >> three options

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>> potentially removing >> Yes. >> the ends that we don't need anymore because >> that that that's that's open for discussion all of it. >> All right. And >> so, >> and the three options are >> so as stated I think you've hit on two of them. Third one would be to to go elsewhere to another site whether

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municipal land or otherwise. >> Okay. So, I don't think the article 13 currently allows that, right? It's to study this building. It's not to study moving to another location. So, if you want to study moving to another

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location, you need two amendments for article 13. >> Yeah. But don't you have to um also identify the location you you would be moving to with that? If you want to study moving to another location, you don't have that permission

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in article 13. It says you're studying the infrastructure in this building. >> Okay. >> It doesn't say you're studying this building or moving to another location. >> Okay. >> So, >> okay. >> If I remember correctly. >> Yeah. All right.

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>> Trying to pull it up. But it will cover this site, >> not just this, not just this footprint. But I'm saying a town hall potentially on this site that if this is deemed that it just can't be remodeled, which would be it would be surprising to me. I know cost >> anything could be remodeled. It's a

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matter >> put put over here along that side of the and this becomes a park and parking. I don't know. But you know what I mean? That that's that's kind of my thing is where give the give as many options as possible and then people can vote on a

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decision later on of >> I I I think the article that probably covers this site right whatever you're going to do on this >> acreage okay >> but I don't think it covers moving to any other >> but that's fine because that's later that's something that once we once this

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became if it if it is truly something that might be the town doesn't want to consider financial I mean, eventually we have to do this. It's just it's a matter of time. This building will need to be renovated if town hall is going to stay here. Um or it's going to have to move

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or it's going to be built next door to it. Right. That's what you were just saying. Those are their three things. >> Okay. So, for this town meeting, we're specifically requesting money to do a >> it's not a space needs

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>> study of this building, >> this site. I think we expanded it where the site can be looked at. Correct. >> Yes. >> The request. Okay. >> You talk about you talk about the land itself. >> Yes. It's that's important because there's there's other possibilities here.

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>> Redevelopment options of 37 shadic >> which is pretty broad. >> Yeah. >> Okay. All right. So it might not be able to dis. So yeah, we won't be able to look at where

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we could go, but we could find out what would be reasonable uses the 37 shadic. >> Correct. >> Okay.

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So that's getting back to Mark your point of that then now we're back to just the one motion with the not to ex you know up to >> right >> well as long as you're staying on the site. Right. >> Right.

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>> Right. Right. Okay. Thanks. I just want to make sure. Thank you for that. >> You just can't study looking to move to another site. >> Right. Okay. Okay. Thank you. >> Uh discuss town meeting format. Um

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I asked for this one. It just seems like you know we get uh we get lost into the rush of the the warrant earlier and earlier before each uh town

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meeting. Um and so one of the results from the town meeting survey was indicated a willingness to look at different meeting structures or different meeting times. And so I thought we should start the discussion about do we want to change anything

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significant in either of those categories for um fall and if so let's start talking you know hashing it out. Yeah. So you're talking about um the

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time is one component. The second would be uh >> structure. So multiple days, you know, shorter sessions over multiple days. Um a week night and a Saturday, two week nights. >> I mean, we have the flexibility now to

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do that. Correct. I'm just cur because if you had a if we knew we were having a town meeting that was going that was obviously not going to get done in one night. I mean, all of ours seem to be always right on the fringe, like, well, maybe. >> Yeah. >> But the ones that pretty much would be a slam dunk. We we know this was going to

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probably have to spill over that we could probably plan that now. >> But you're saying um in general, if we just wanted to what? Cut off it, no matter what, at 10. >> Yeah. Cut off at 10. Um do um discussion

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one night and voting another night. um try a weekend. >> So I I did actually speak to somebody about um >> Boxboro does that. >> Conquered maybe does lots of nights of

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town meeting. I can't remember. And they basically said that it just means there's even less participation >> because, you know, just like with the school vote, everyone shows up for that one vote and leaves and then you have the second night where, you know, even

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less than the 250 who usually show up show up um for the for the stuff that isn't sexy. >> And they're just going all the way through discussion and vote. >> Yeah. and breaking it into two nights >> or three or four or whatever

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>> or they I don't know they have specific departments capital stuff on one night and I don't know how they do it but it was some there was some organization to it. Um, >> one of the things I liked about the last

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meeting was that we helped deconlict parents by um because practices and games were cancelled >> if we if we went three or four nights in a row, you know, I don't think that's we could keep that up.

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>> Um, this, you know, this I I just recall this being in front of other boards for years. This is a constant discussion. And I think it's in every town, in every community, because there's no one shoe fits all, but I think we can do our best job at some of the things we've done with child care is huge. I mean, the

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fact it hasn't always been part of, you know, and it's becoming more and more part of how we're going to operate going forward, we'll put it, it'll end up in our budget, right, Dev. Um, so the the timeline of it,

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um, that, you know, the surveys do help a lot and I I think it was we were talking if you're going to pull it back just a little to 6 p.m. >> Yeah. >> That you know, if that's something >> support for that >> seem to be more support for something like that, but what's the raw data we're

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looking for if we do that? If we do it a test on a we're looking to see compare that town meeting to others numbers wise what do >> it's true >> it seems like a lot of I've seen a lot of boards do little tweaks and it doesn't affect that the number at the

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end of the day if people want to show up to vote for something they're very passionate about they're going to and I I'll say regardless of the hardship so it's our job to make as few hardships as possible via time via date you know child care but outside of that um I

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don't know. I mean, you're just talk you talked about extending something over a couple nights didn't really affect numbers, and that's probably true. >> In some ways, it made it worse. >> Yeah. >> Um but I was wondering if perhaps, like you said, what we should try to do is do

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our best to make it easy. So, maybe we do start at 6 and we do non-controversial things for the first hour. We do the consent agenda and we do the clicker testing and we do, you know, the introduction and the star spangled banner and then we have, you know, the

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budget starts at 7, which is when people would show up to, you know, to vote and to to debate. No, >> no, you said, you know, >> you say the budget, but that's $65 million. That's like literally, >> you know, fiscally that's the most

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important thing. >> That's what I mean. I'm saying that is one of the ones. >> I'm saying no, I'm saying the budget starts at 7. >> Yeah. Okay. >> When people show up. Yeah. I I do agree with you. >> Yeah. >> Um and that would that would maybe mean that we had less time at the back end. >> It wouldn't go till 1:00.

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>> That's the key. It's it's the late thing that really if you were to ask across the board whether you have children or don't have children or if you're us sitting up there starting to get a little wavy, it's the lateness of it. if it starts to run to that 11 midnight because the town has decided that let's

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finish this. >> It's more than that though for the parents cuz they've got bedtimes at 8. >> Yeah. >> Right. Or 7:30 or whatever. Um >> that's that's tough. >> So >> and the weekend one doesn't it and we've researched that too and it just doesn't

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it's not as fruitful. >> I don't understand why that doesn't work. Is it because of sports and activities? It seems like starting at noon on a Saturday would mean, you know, people could arrange for child care or one spouse could stay home or um and we

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could go until 6 700 p.m. >> But you're asking people to give up a weekend when most people work Monday through Friday. It's a huge huge deal and that you lose a lot of people. >> Families who have a whole day to sacrifice on the weekend >> like once a year. >> The other problem with Saturday,

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>> any any weekend day. The other problem with Saturday is there's no time box, right? >> There's no what? >> There's no time box. If we start at 7:00, we say we're going to be done by 10 or 11. If you start at noon, you're still going to be say, "Well, we're done by 10." >> 10 or 11. Yeah. I mean, I guess it's partly like, do we believe that the

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extra time is is worthwhile? >> Like, are we going to get more debate? And is it substantive or is it just sound and fury signifying nothing? >> I think winding it back an hour is a good start just to see. >> Yeah. and you know, you'll get enough people that say you I can't get out of

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work there. If that's the case, if then okay, well, we'll address it then, but I think that's something we could do. Um, winding it back. That would mean we're meeting at 5:30 or 5 if we have premeating stuff, but >> you could do it 6. >> Well, like you said, it's it's twice a

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year. We can we'll figure it out. >> You do it at 6:30 and just do a half hour of the introduction stuff. I wonder if you can what success you would have if you're saying like the budget or the Shaker Lane vote will happen at Yeah. the discussion will happen at 7 o'clock

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or as close to 7 o'lock as we >> as we can make it, right? >> Sort of like we do with this >> like Yeah. >> kind of like a public hearing. You almost want to make the articles into public hearings. >> Like we know that there's a half hour of stuff before we get to the first

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substantive. There's the consent agenda. There's the introductions. There's Star Spangled Banner explaining the rules, chest of clickers, >> and then there's the first three or four, you know, you know, accept the reports, bills of prior years, and then it's like, oh, now let's vote on Shaker

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Lane, and it's 7:42, you know, >> right? There's usually one article every town meeting that takes an hour plus. >> Yeah. >> That's just the way it is, you know? And that I can I can literally recall ones that we didn't have controversial articles. We had the earliest town meeting in history. You're out at 9, you

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know, 9:30. >> So I >> So I think in order to do that, you probably need to get the town moderator involved really, really early. Yeah. >> So that basically before the warrant goes to print, you know, what's in the consent agenda, we can put those articles as 1 through N,

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>> right? And say >> articles 1 through 15 are the cons consent agenda that we're planning. Article 16 starts. >> Please show up early. >> Yeah. if you care about, you know, these these we're expecting to just >> go through as the consent agenda.

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>> So potentially have that >> in >> not this time but ne in in the actual book saying this is the con considered we're considering this the consent agenda. If you object to this please show up early so you can object you can hold and then you can hold it

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>> um estimated time >> that adds a whole >> Yeah. And then we could try and try and work if if we have the stuff set up early enough, we can try and guess estimated times on when we think these things would be kind of like on our agenda, we're guessing estimated times,

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right? If we could figure out a way to do that, I think that would be extremely popular, right? Yeah. >> And helpful. But it's means everything has to be pulled back earlier. >> Yeah. >> Right. >> Which I think there was pretty broad support for. Is that right?

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>> Moving. >> No, he means the reporting. All the work has to be pulled back earlier because you're going to have to sit here and say, you know, it we're going to have to guess, you know, what the articles are going, how long each article is going to take. >> Yeah. >> What articles are on the consent agenda

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before it goes to print, >> so on. >> Yeah. >> I think um ideally I would like to try the talk one night, vote another night. I think I I love the idea of everybody

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talking in the same room and there's a lot of value to that. There's also a lot of value to letting people decide they don't want to participate in that and still want to be able to vote. Um so someday I would like to try that. I

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agree that you know minor tweaks are are better thing to do first before you know trying a major thing like that. But I think it's got I think that structure has a lot of merit. I think it's really really hard to do in a town meeting type format though >> because you basically have to have

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everything close debate on the one night and then you're going through and just voting everything on the second night. >> Yeah. >> So it's a weird It's Yeah, >> it would be really It would be really different. >> So you basically closed everything without voting on anything. >> I have to talk to the moderator and find

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out how we would do it. >> Box does it. I have to look. I I think Box is a two night. >> Yeah, there multiple nights. I was surprised that >> not that it's most efficient form. I I've definitely seen some of the why it might not work, but I I I'm curious to

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see the length of their town meetings just in general. If they're out of there at 9:00, then okay, maybe it's worth it. >> We can talk to LCTV and figure out how Boxboro runs it without actually going to Boxboro. >> That's a good idea. >> Mark's behind the screen over there, the

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curtain. You can tell us. >> Um Okay. All right. Thank you. Discuss annual reviews for town administrator, police chief, and fire chief. That's me.

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Um, annual reviews are coming up for the town administrator, police chief, and fire chief. I will send out self- evaluations to the chiefs and to Mr. town administrator and I will send out um

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forms for members of the board to fill out um so that we get them done before there's change in the board so that there's some continuity. The folks who have been here to see how everyone's performing are the

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ones doing the evaluation for this time around. So >> yeah, go ahead. No, I was just saying we have two contracts that are up this year. Obviously, the police chief >> Yep. >> immediate. >> Yep. >> But, um Jim's um up in December. So, we

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said we have June 19th. >> Uh June 19th is a trigger for his contract. >> Okay. >> Um >> that's right. >> Now, that that trigger is every month we make him painfully wait whether we're going to um extend a contract or renew a

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contract. Uh we we owe a month of pay on the other end. So just something to consider that getting this done over the next two months is probably critical for everybody's sake. >> Well, I think for the reviews, the

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performance section of your review, how are you done as opposed to the goal section is important to do with the sitting board? >> Yes. >> Yep. Oh, this part. Yeah. Are we planning on doing the police chief even though he is retiring May 1st or >> usually you ask we should ask

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>> I can check with Michelle I'll double check with Michelle but I asked her for it and she sent it without comment so >> we should ask him if he wants one. >> Yeah. >> Okay. >> We'll do. >> Yeah. >> No typically not.

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Okay. >> Town administrator update. >> Um we have here the director of veteran services position discussion. >> Mhm. >> Okay. Uh just the position um uh has

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been posted and we have uh we are in um in uh we have gotten word that there is very very strong interest from some some strong candidates especially uh one that is certified

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uh in being able to help through the VA benefits and you have to have extensive certification in order to uh to be able to um facilitate those on behalf of of veterans and the I believe the closest

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one that we have uh in proximity to us is Manchester, New Hampshire. Uh then uh the other the other one is uh in a in a in another is a local town uh nearby local town. But

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uh this is something that um we are you know excited about and and filling the position. But in the meantime uh we do have the gentleman um that uh does uh multiple communities that is making sure

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that our veterans here in uh in Littleton are not uh don't miss any of the benefits. So that that will continue uh and uh we are moving forward. And oh, I got more. Sorry. >> I was like this was three pages,

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>> right? Um so as um you probably know that the planning board had approved J O uh residences at King Street Common the application for 318 apartments. uh the

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site plan uh for building 200 which is the form of IBM building on the left st the storm water peer review is is is underway uh and the the likelihood of a planning board vote to be April 30th and uh that

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same day that same April 30th uh meeting with the planning board uh it's expected that the town green application will be submitted uh for their for their review also Um, so we the the planning board also voted

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to expend up to $5,000 in grant matching funds to support a reconfiguration for the renewal of the cross town connect uh and uh transportation management agency. Um, it's a collaboration of four communities and I believe I have these

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communities correct. Uh, Graten Air, Siberian, and Littleton. And uh there was a a a letter of uh letter of support that has been copied with to all the select board uh to do this. And this is something that this model is something

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that uh uh the transportation is going to they the company will focus with area organizations and companies in regards to uh getting their employees to to and

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from to and from there. um and it's something that uh uh they can and I and I believe that they will also look at offering um services to uh to bring customers also uh you know to that. So it's uh it's exciting to that it's been

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uh it's reinvigorated and the us four communities are uh going to benefit benefit from it. Um >> we take a question >> on the um the you said 318 apartments.

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>> Yes. >> What else is So this is a sale. This what? This isn't an a contract from >> a sale, >> right? The the pole sold part of this. Is that correct? >> Uh I believe they're partners is the way it was explained to me. Not there was no

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sale. There was it was a partnership. It's an ongoing partnership. >> Okay. Um, so they're the partnership includes the apartments include anything on the frontage side of this. No, >> does not. Okay. What they're working on now, >> partnership, right? That's a partnership

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in that for that specific area. Uh, the retail location with the with the 44 units above residential. Uh, that is all Lei. Across the street is at 410 is all Lei. Um,

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>> well, for now. So, >> right. >> So, was this strictly a finance move? Do you know? I I I don't want to get into the head or share too much, but a partnership usually means you're trying to accelerate funding for something. >> Correct. I mean, you have other investments. Yes.

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>> Okay. So, that this was a a firm of interest or interested party that >> Right. And they're out of they're out of they're out of Texas. They've got a they've got a very strong >> track. No, I researched they do and they do some beautiful work, but >> they do. It was just I was curious on

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the partnership sale or if it was how this >> Yeah. No, that's that's the way it's been explained to me. >> So on 550 the infrastructure work paid for through the mass works grant is continuing. >> Yes. >> Do we know what when that will be

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complete? it. We have a meeting every week, construction meeting and it is near completion. Uh uh I believe that will be done uh finishing that infrastructure will be

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done uh this summer. >> Okay. And is 550 now hooked up to the sewer and on the sewer system or do we have a date for that? >> Um I don't believe it's hooked up yet, but I will uh I will confirm that and of anticipated date. So I will follow back

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up with that. Thank you. >> That will probably be a last minute thing because that includes money that >> right soon as that connects now we're >> right >> you're part of the system and that's when you're a lot of it triggers a lot. So >> yeah, fair enough. Um, and the Littleton Green project was that will that also

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include the Tuttle House? >> No, the Tuttle House is still up for discussion. They really don't understand. They they're not sure yet. They are uh having internal discussions with potential reuse with that at the location at 550.

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>> But it doesn't have to move for the green. >> Not that I'm aware of. Okay. >> I could be wrong, but that that was not that was not I did not I did not hear that yet. Thank you. >> Um, moving on. Oops. Sorry.

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Okay. We have um uh so uh Representative Rciero was uh was instrumental in an earmark uh for $60,000 state earmark in which we'll be able to uh up the update to

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update the the um the study that was done by the UMass Donahghue Institute uh and uh the redevelopment analysis to reflect current conditions uh economic shifts property redevelopment options um adoption of form-based code and

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progress on the sewer infrastructure. So the primary objectives uh for the $60,000 estimate economic development potential value and alignment sewer capacity for the properties along around the common um and assess impacts on the existing

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businesses and property owners to strengthen stakeholder relationships. um outreach to the business and property owners. Little also I've uh asked to include Littleton uh business uh association and the Rotary to a

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combination of online survey uh and targeted interviews uh or small group discussions as part of the project. Um and they will also include the engage with town staff and officials. second floor renovation uh uh project.

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Uh the four bids that the the town received uh there was an there the the apparent low bidder is Manadnot commercial building company uh and that was in the amount of $150,641 um after the deduct alternates. Um and

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they uh but they there was a big range anywhere from that all the way up to 421 over 421,000. So uh so the next step to proceed is with an issuance of the notice notice of

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proceed to Minad. uh also confirm um uh we also need to confirm through the select board uh in regards to execution the signatory for the execution of the contract and uh the this will be um the

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completion of it uh is a deadline of June 30th that was part of the RFP >> u one >> no I'm sorry >> are you done on that second floor >> yes sir >> do we have plans for the first and third floor of the library going forward. Are

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they going to be vacant? What's the use of those going to be? >> I have not closed the loop on that and uh I I I owe the select board that. So, I will that is that's on my list right here as a matter of fact. Thank you. >> Thank you. >> Um I will share that information ASAP with everybody. uh the one-stop

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application that is done annually. Uh that window opens up uh opened up uh May 5th or 6th maybe today and it's all the way to this is April. Sorry. Sorry about that.

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Uh next month starts May 5th to June 4th and um and the planning department is looking at considerations for for options to be able to to submit. So open for any discussions. Uh and so we'll present that to the to the select board.

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Uh citizen academy for tomorrow night uh highlight will be municipal land use and uh which is fantastic. um our other state um uh Senator Eldridge, our other uh state delegation,

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uh he had reached out in in interest to supporting the airmarks for green initiatives in Littleton uh asking uh what we had available of to adding solar panels projects and we provided uh Senate

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Eldridge's office with a total cost. We looked at high school. We looked at for canopies and uh solar pan in for the solar panels. And we looked at Littleton High School for $197,000 and the middle school for 109,000.

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So they he has that information and I'm sure he's going to make every effort to make that earmark. >> We'll see him tomorrow night for those that are going. Are you are you going >> tomorrow night? Oh, um the uh just the district attorneys thing. I don't know if you saw an email. No.

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>> Oh, that's our Sierra. Yeah. >> Yeah. I didn't know if Jim was going to be there as well, James. Doesn't matter. >> Yeah. >> We're going to have um So, I was curious that what's the timeline? When does that go to committee? And >> that's your mark. It just magically

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appears one day. It says congratulations >> with a big check. That'd be fantastic. It's very it's usually it's it's done through a supplemental budget and then and then with the supplemental budget uh the governor has to agree uh you know for that to happen but then it's a matter of when does it get released like

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the $60,000 that Representative Eldridge uh Representative Rciierro was instrumental with he got um >> that that made the that made the supplemental budget but it wasn't released by the governor's office for

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quite a while until just just recently. So, um, and that's, uh, that's everything. >> Does the school committee, are they aware of this? That's another big piece. >> Yeah. >> Oh, yeah. Dian. Yeah. >> Yeah. Can we go back to the way way back

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to the VSO? >> Sure. >> Um, what's the timeline? >> Um, uh, probably >> there was a strong candidate. >> Yeah, there is. So, we're probably looking at the next meeting. >> Okay. for the 20th >> to uh because it is posted we will do

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and uh we will proceed with that ASAP and uh reach out for the who you'd you know for for interviews from the select board. >> Okay. >> On a related but separate topic when we're at the charter committee the VSO is one of the ones we have appoint

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there's talk about whether the town accountant should come to us. Correct. Is that something that we need the charter to do or something we should look at doing independent of the charter >> in the meantime >> for the town accountant? >> Yeah, >> that should be made part of the charter.

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>> It it what I'm asking is should we do it before the charter or in it as part of the charter? Is there a reason not to do it now versus waiting for the charter? >> Well, it would only be a policy decision if we did it if we could do it right now. >> Well, that that's what I'm asking. >> That's what he's asking. Should we should we afford >> Should we do it now?

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>> You can do it. It's been like this for how long? You can do it, but I >> I'm I'm asking is it something that we should be talking about at a future meeting or wait for the charter? >> I would recommend to wait for the charter for all changes. >> Okay. >> Because it's not us making a policy

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change isn't really going to change anything. >> No. >> Yeah. >> Well, it does. We put them into a contracted position. >> You're not putting them in a contract. >> We're not put No. >> Nope. >> We're just removing them from the authority. It's just they they've got a

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they've they the position is shifted to a different reporting entity and that would be you and not me. >> Okay. >> Okay. >> So to check it's part of the checks and balances. >> Um one more thing. >> Yeah. >> When do we hit the trigger point on this

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building for ADA? >> That was something that I was curious on. You know, obviously we're putting does this does this 150 count towards the upper this building itself? Eventually, we're going to hit a trigger

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point that's going to say >> yeah, there was there would be significant there would be significant investment in this. So, it would have to be the whole thing would have to be ADA compliant. Not only that, I mean, we're going through a transition plan right now through the Collins Center that's

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being led by Diane Corey and and the um uh ADA committee. Um and they are going to come back and they are going to 100% say here are all the issues within within this building. They've even found issues in >> in the library, the the senior center.

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So I don't >> Yeah. Exactly. So, um, but, uh, >> it changes the the it changes all the time. We're trying to, yeah, incorporate a lot of different >> Right. >> Yep.

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>> Okay. Thank you. >> Sure. >> Yes, sir. >> Minutes. Regular session minutes for March 23rd and executive session minutes of March 23rd. >> Any questions or concerns? >> Nothing.

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>> Okay. You good, Mark? I'm >> good. You >> ready, Karen? >> Yeah, I'm ready. >> Move that the select board vote to approve the regular session meeting minutes from the select board meeting on March 23rd, 2026. The executive session meeting minutes from March 23rd, 2026.

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>> Second. >> Moved by Gary, seconded by Matthew. All those in favor? I >> I >> do we need to declare that those executive session minutes will remain closed. >> So the second vote in that scenario

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would be to release them. So >> Oh, got it. Okay. >> Um if there's comfort uh you could declare that if you wish, but >> it's a two vote process. The second would come at time. >> I had it backwards. That's fine. >> Right. Motion to adjurnn, I guess. Second. >> Moved by Matthew, seconded by Gary. All

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those in favor I >> Yes.