WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=B2KHIwfu13E

NOTE
MEETING SECTIONS:

Part 1 (Video ID: B2KHIwfu13E):
- 00:00:10: Executive Session Vote and Public Comments Introduction
- 00:00:43: Returning from Executive Session, Approval of Minutes
- 00:18:24: Public Comments
- 00:19:36: Treasurer's Report: Financials, Balances, and Door Repair
- 00:21:20: Friends Report: Mini Golf Event Success and Feedback
- 00:25:52: Building Updates: Elevator Malfunctions and Police Calls
- 00:28:55: Mike's Report: Concerns about AI-Generated Books
- 00:35:16: Sam's Report: PLA Conference and System Updates
- 00:39:43: Charter Committee Updates and Advocacy Concerns
- 00:47:49: Scholarship Applicant Update, Narrowing Down Candidates
- 00:49:41: Library Consultant's Strategic Plan Update: Focus Groups
- 00:52:32: Meeting Room Policy Revision Discussion and Vote
- 01:12:24: New Business: Early Library Closing and ADA Training
- 01:14:11: Vaccin Performance Review Update
- 01:15:17: Library Grounds Cleanup: Landscaping Quotes and Volunteers
- 01:26:11: Approval of Funds for Landscaping Cleanup
- 01:26:51: Recognition of Chris's Service and Trustee Updates


Part: 1

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Welcome to the library trustees meeting tonight. Today is Thursday, April 9th, April 9th, 2026 at 6:30 p.m. Uh we are actually starting by voting to go into executive session to discuss um Sam's contract. Um so would someone like to

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make a motion to enter executive session? I move to enter executive session. >> Yeah, I'm not going to read the whole thing. >> No, you can. >> Okay. So, sorry. Go ahead. >> I move to I move to move to that right.

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>> Yeah. Second. Okay. All in favor? Bye. Welcome back. >> Okay, great. Um, co correspondence. >> Public comments. Has everyone had a chance to review the

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minutes from March 12th, 2026? Yes. >> Yeah. They were great. >> Do um do we want to add Felicia's last name together? >> Yeah. >> And I actually have a local candidate thing open. So I

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>> also I'm not included in that. >> We missed you. >> You did miss me. >> Were you here? >> I was here. >> Um Felicia's last name is Baruie. B A R >> and she just that part I didn't know about that.

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is a guest. >> She'll guess. >> B A R U F F I >> R A R U. >> Yeah. I can't use anything else going on there.

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Make a motion to accept the library for the minutes from large 46 as amended. I second that. >> All in favor? >> I All right. Treasur. Okay. MDT has

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$35,23.34. Day aid has $24,3529. Gift has $6,6494. Building gift has 30,5319. I have a question about that, Sam. Um, MBLC has $686,44. LEAD has $116,895.

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And the bar month and statement value is1,855,62180 and that is $80,000 more than last year about um there's $2,000 out of the building gift fund. Has there been an expense that

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>> um pulled out of that or is that just a what's going on? Any idea? Um >> didn't we pay for something out of it? >> Did we pay it out of the bill? >> Yes. I think so. >> Okay. So, that would I can't remember where >> the door.

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>> Oh, the door. Okay. Thank you. Always. >> All right. I forgot we could do that repair out of that door. Okay. Thank you for any other questions about the treasury treasury. Okay. Moving on to friends.

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Um well friends and March before we met >> and so can say that they did the mini golf bench between our meeting and this meeting but I haven't been in friends meeting to know like what was the final

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tally of >> I have an unofficial tally. I was going to say this >> in the ballpark of $15,000 net which is the highest. It is. Yeah. 13 plus. >> There's numbers too in here, right? You

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have some numbers >> and that's all I was doing. >> How many attended is somewhere? >> Yes. >> Likeund something and played one day and 300 something the next time. That's good. >> Yes.

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>> So anyway, uh I'll get a finalized tell. I think they always remember >> a welldeserved one. >> Yeah, >> that was a fun event, but it's a lot of work for me. >> Mining golf. It looks like though 120 on Friday and 225 on Saturday for a total

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of like 345. >> Yeah, that's just what's in parallel. >> I will say it was a little lighter attended than the past ones. They weren't quite understanding why word wasn't getting out. That's true. >> Do they guess that that was what? I mean that's that's already a guess about why.

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>> Yeah. >> Yeah. >> So is that 120 people that attended or 120 tickets sold? >> Cuz I bought a ticket and I was sick and I didn't make it. I was on that but I didn't >> I'm sorry >> attended. >> Okay. So there >> they're more tickets >> more. So that's good.

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>> Yeah. It's like information >> and I'm guessing the feedback on here um and you just good examples could be they modified the menu for the food offerings. So

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they actually spent less. They thought better quality food. >> I'll tell you I almost didn't go cuz it just said a slice of pizza and I was like I don't care. I was like I'll get donate my tickets and whatever. Um and then when I went anyway I saw it was Summer Street. I was like thrilled.

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Believe you don't let your dog be unic. I mean, you know, I want my money to go to the library, but I was like, it's crowded. So, it wasn't that crowded, but I was like, h it's too much for my introvert self. >> I was very sad that I didn't cuz I've always gone.

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>> I thought the food was excellent this year. >> Yeah, like the variety were great. And I know they had a very generous off, but it was a win-win there. with money to continue that relationship. >> And then the musician was a last minute

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uh substitute because the musician that they had had the previous year was going to do it again got sick that day. >> Terrible. >> So that was I think it was good. >> Yeah, there was definitely feedback that I needed to bring.

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I think they're battling the same um void that you put information out in and it doesn't get out. So, I don't know how to Everyone's dealing with the same void, which is unfortunate, but I know there's a lot of great sponsors, a lot of great everyone who was here was thrilled. Uh the kids were amazing the

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next day. They were so excited. So, >> one the only other thing I would say is to not put a sponsor who has lollipops at hole one >> cuz that really makes things sticky going forward. >> It was like the hold up at hole one was

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the lollipop. >> There were a couple holes that that were the like the very long ones. Those got backed up too cuz you you had to make it challenging. you don't have sight lines and >> um I just wouldn't I just would venture

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not to say assume that people didn't come because they didn't know about it. I would want to make sure that that's not healthy. >> There were some people who I spoke to, they're like, when is mini golf did I miss it and it >> could be also like it's not a good weekend or I've already done it a couple times. I don't want to do it again or whatever, too. Right. There's a lot of possibilities.

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>> And I know they were changing up how they advertise. So, they just >> it's it's a lot of things. >> Yeah. >> I'm sure it's more than one cause. >> Really fun though. >> Yeah, sure. Okay. Any building updates?

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>> Um the only update or issue is um it's the same issue that the elevator keeps calling the police. >> Oh, at least by itself. >> Yes. >> Or somebody's pressing the button. We don't know. >> Okay. >> It's been doing it since we opened. I've had I when I

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had Commodore come out and check it. I had the elevator people come out and check it. They replaced the phone. It's happened when we're not here. So, I don't know that the excuse that a little kid is pressing the button is a good one. Um, so I talked to Eric and I spoke

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to Eric today and he's going to call the an elevator company to come take a look and um the police recommended that we put a button over the emergency button door uh button, but um we don't know if that's legal. So, we're supposed to find that out. There are the kind that you

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can flip up and then press the button. So >> it it happened twice yesterday. It happened the day before that. It happens multiple times a week. >> I haven't heard about this. >> Yeah. I I brought it up. Uh it's it happens every week that it's like it's

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just part of >> So now it's like part of your routine. You don't even think about Yeah. >> Do they call you and say, "Is this real or not?" >> No, the police have they they have to show up. >> Um and yeah. So >> can you ask just so you know? You don't

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have to do it every time. Especially for how >> pretty sure it is on there. >> I'll add it. >> Thank you. Especially if we're paying for something. >> Yeah, we don't have to pay for anything. It's um they're going to take care of it.

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>> Okay. Cuz it's building. >> Yeah. >> Okay. Budget line. That's good. >> That's crazy. That is It's like a little ghost. >> I didn't realize it was that frequently. I know you've said before that it happens, but I didn't realize it was frequently. >> So, yeah. So, it it hasn't happened

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where we're not here. It it's only been happened when we're here and in the past it happened when we weren't here. And so, then they replace the phone and we thought, okay, that must have been it. And now it must be like kids. But it

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happens a lot. And usually the parents notice and sometimes the parents do come and tell us, "Oh, I'm sorry. Our kid pressed the button." Yeah. >> But yeah, sometimes it's just >> I mean, the kids pulled the fire alarm

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in the children's room before, too. So, >> those things happen, but yeah, they're nice. >> You have a building. >> It's a new building. You couldn't be cheap, you know. Yeah. >> Okay.

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>> All right. Thanks. >> Do you need support in this in any way yet at this point? >> No, it's been happening for 5 years. >> Can you stop pushing the buttons? >> Yes. >> Same. I don't take the elevator.

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>> All right. Um Mike, your report. Um the only uh sort of interesting thing that I had to report is I attended a MLC tech services meeting yesterday and I guess one of the issues that's coming up now that you might need to start worrying about and Jennifer might need

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to start worrying about and Megan is that uh AI books full AI books have um been introduced to like publishers now. So, um, with like fake authors, um, they didn't

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really talk about the texts, but, um, they showed us some examples. Apparently, K-pop Demon Hunters is really big with the AI fake books right now, but um, I thought that was sort of interesting and, you know, awful at the same time. Um, so we have to start

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worrying about that. >> You said they're being submitted to publishers and publishers accepting them and with AI book. >> Yeah. No, they're they're being sold and apparently they're being produced too fast for the publishers or for whoever's selling them to get rid of them. So like

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they'll be up on their website or something for a couple weeks and then they'll get wind of it and they'll remove it, but then another one will just pop up. So they're having a a trouble sort of um keeping them out. >> So is there a problem that people will

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request them? I think the the problem is that someone might think they're a legitimate book and buy them. >> Um cuz usually the ones that they showed were like kids books and you know kids books aren't exactly um you know serious academic books or

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anything. They're just sort of like fluffy books that AI can really easily >> mimic. How many layers of protection do we have between us having those and those books being produced? like the publishers catching them like whoever we buy the books from are they catching

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them like what are the how worried do we have to be about buying >> I mean just keep an eye out for them and if we get them you know it's oh well we can just get rid of it um it was funny because they were mentioning they showed a bunch of K-pop view hunter books that

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were fake and I was like ah crap I I saw one like the other day when I was unpacking a book um but I just cataloged it today from Jen and it was fine So, >> we already have had one in life. >> No, no, we have we haven't had any so far, >> but because you

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remember about it, >> it wasn't it was a legit book. >> Um, but I think it's just something we have to keep an eye on. And >> are missing these books coming through and are publishing them or these things that are like not real but just

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appearing on the if they're not actually real and you're paying for it and not getting anything? I think it's probably more on like maybe independent publishers. So like >> Okay. So it's like somebody somebody's self-publishing something, but they're producing it through AI and then trying to sell it through uh indie publishing.

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But like Simon and Schustster is not buying AI and then publishing it. >> As far as I know, not yet, but who knows? >> All right. I'm just like trying to get like clear picture of what is going on. >> Where where is the pathway that is still happening at the issue? So, if a publisher ends up finding out that they

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have an AI book and they're I mean they remove it from their website, but do they notify people who bought it that it's not a book? >> I don't know. I didn't say that. This is more like a be careful and don't order these things because they're garbage. They didn't I don't know if they've had

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any sort of experience with libraries. At least no one spoke up until said that they had >> that's what I'm that's what I'm thinking cuz it could be like a direct like you're not buying that from where you get what you read that you get books from.

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>> Yeah. You're not like you're not I'm imagining it's coming through like independent publishers >> or I have a book that's independently published that I just have through Amazon that somebody couldn't buy that book from Amazon. and it's my book, but

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if somebody's using AI to write something and doing that, you can accidentally buy that. You wouldn't know because it was AI produced, >> right? But I think it's it's weird though because it seems more schemy than that because like I said, like the

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authors are fake. Like it's just fake authors um and fake pictures. So, it's it's really weird and I don't know exactly how how they are getting through, but they are and we just have to keep an eye up. >> Doesn't seem like it's going to get into

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our collection unless you >> Yeah. Unless I specifically Yeah. >> I usually only buy an independent book if somebody would specifically ask me for that. So, now I just know, >> you know, to research it before you buy it. >> Yeah. Right. >> I mean, how many books are you buying a

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month? hundreds. >> I know. So like the time invested to double check every single one as far as our distributors, >> right? >> They're probably right. >> Yeah. And I guess the only other way would be

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if patron donated. >> That was the other way like >> then you wouldn't know, right? But if you but much like if it was an independent >> someone requesting a certain book if >> Yeah. We never >> patron donated it, you would probably put it through your collection development. >> Yeah.

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>> Process. >> So that you know what it is before you put it in circulation, right? >> Wow. I mean >> be alive. >> I mean fake authors happen in my

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industry too. So But then >> any other questions about that, Mike? Anything else you want to share? >> No, most of the other stuff was, you know, boring and stuff. >> Although we are, I guess, switching to Evergreen. Is that official? >> Not yet. Um, so they um decided to start

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negotiations with Evergreen. >> Okay. And then um at the May meeting of the directors, they're supposed to vote, but that's the same day that we're supposed to have that ADA training. So I don't know if I'll be there. >> Oh, innocent. Yeah.

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>> Um I could. >> All right, moving on to report. >> Okay. Um Yep. So I just came back from PLA in Minneapolis. It was a lot of fun. a lot of great um speakers, a lot of um inspirational speakers, too. Um but

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yeah, it was a great time. I I wrote a summary of it at Kingdom of My Report if you read it. Um but yeah, it was uh it was a lot of fun. A lot of the 6,000 librarians all in one place. Um >> yeah,

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>> and um >> yeah, had a good time. >> No, no. Mayor Fry was came to speak to us. That wasn't nice speech. I was surprised. None of us knew he was coming. Um,

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yeah. So, any questions about my room or >> No, thank you for writing such a thorough report. I know that was part of your goals for this year. I really appreciate it. >> Yeah. And I really very thorough. I like how you shared what you want to bring back to the library. Um, I take your point about wishing that there were more

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small libraries represented. I wonder if that's something that just them. I don't know if that's Yeah. >> Yeah. They usually ask for suggestions. Um but yeah, it's a lot of like there are directors who their title is CEO. >> Wow. Or they like create regional

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system. >> So yeah. Um and then like I said, MVLC moved to voted to move forward with negotiations with Evergreen. Um so if that goes through, it'll probably be that it goes live in June or July. Um, all of these systems, new systems are

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browser based, so there won't be any kind of like downloading onto computers. Um, and I think it's going to be train the trainers um, for this. So, I'll probably go and make some Mike and Tracy and a few other people train. And Mike has used it

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before, so he use it as a library. Um, yeah. Uh, and then MDLC is also planning to move our emails over to Google on June 19th. Um, and Abby became a notary, which

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brings us to four notaries on staff. >> Are those emails like Littleton Library.org? Those emails. Okay. >> So, our email will not be out anymore Gmail. >> No, it's still going to be at lton library.org. It's just going to be

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hosted by Gmail instead of Microsoft. Okay. Um, >> you play well with the town's like it's done right. >> I I have no idea. My >> I don't know what's happening my library email, but once

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I can email a single person over at town hall >> area, the minute you put like a group of people on it, it stops going. >> Really? >> Yeah. It gets blocked. There's some sort of It's like blocking me. >> That must be them. >> It's them. >> Yeah. Yeah, but I can do that. Like

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maybe I'm in a list and you're not. >> Probably you are more important than me. But um yeah, every the conversations with like charter committee when I go to I end up having to email the chair and then I get it bounced back because she

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adds everyone and then it like follows. >> Are they using Outlook or Gmail? >> Should I just talk to is it Julie? Um, >> it is Nancy and Tom. >> Julie's at the high school. >> Julie's at the high school. That's why Julie's stuck in my head.

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>> Just talked to Julie. All right. Nancy and Tom from my email. One of >> But if it's changing systems, it may >> Yeah. Maybe wait until we change. I did tell Nancy and Tom that we're changing and they said to just keep them updated. >> Yeah.

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>> But it's the same email addresses. It's going to be the same email address. It's just being hosted by somebody else. >> You send us emails about what we have to do at the time, >> right? They just ask that you get rid of whatever you don't use so that they don't have as much to transfer over. I mean, if you don't, they'll just

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transfer it over anyway, but it just takes >> clean it up. It's a good time. >> Okay. Um, yeah. So, that's it. Any other questions? Moving on short update.

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Okay. So, where are we? Um, so since our last meeting, the charter committee had presented a draft to the select board and this is a preliminary draft.

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Um and then they had a joint meeting to review just kind of review it initially um to get some feedback and to make sure they were tying up any questions whatever. Um the charter committee it is

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still in the hands of the charter at this point. So they are finalizing their draft which will then be sent to the select board and once it's sent to the select board then it becomes the select board's perview and

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responsibility to change amend push forward do public whatever um that they need to do to get it ready for town meeting. Um so at the last meeting except through the select board the joint meeting um pertinent to the

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library there was no changes for at that point the same conversations we've had are have remained in place in the current draft charter. Um so our board remaining elected our responsibilities including

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um hiring firing evaluation sorry hiring and firing of the directors definitely in there. It is unclear and this was brought up by me and um Saul was also present for park and

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wreck but we both had they were editing something on the fly and it was changing meaning so evaluations needs to be clarified so we need to keep an eye on that. um where that's going to be. So that is still when you touch one piece, another piece changes and

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that's what was happening. So we've got to keep an eye on that piece um see where that lands. Um but largely our role will not change from what it currently is um in the draft and we will keep an eye on the

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evaluation piece. And then the proposal was still remaining that a library trustee appointee to the bincom um is still currently in the draft as far as I'm aware. So um there did seem to be some voices in the select board who was

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opposing some of the decisions that the charter committee had put forth. So I would not be surprised that in the next phase there's churn and burn and like some things will edit themselves. So I think um as it enters into the select boards once it gets finalized and we

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know all the issues once it enters into the select board's perview we need to be present and advocating for the library and I think much like we did with the charter having the summary document of why each of these decisions is important to library we can just use present and educate select board on um why we feel

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those positions should remain as they are. we have that background in >> available to us because we've been using it all. Um and then I do think where there's something urgent right now that we have

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to deal with. Um there was also a question on the timeline. So, this was brought up and concerns were voiced amongst those of us in the audience about if the charter committee hands off the

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draft to the select board. I think they were aiming for May um or talking about it at town meeting so people were aware that it was in the select board's hands um so that people would pay attention. But they're entering the summer season. So then they

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were talking about needing to close a warrant in September. Um so that doesn't give a lot of time for town voter engagement um and people to participate especially over the summer months where people tend

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to not pay attention as much. So there was a concern about the timeline um of what they're planning to do. Of course they're going to have a new chair in May, so who knows what the how that will change. um priorities of the board. So

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we just I think this is one of those that we may need to just keep every meeting or even meeting minutes watching and um this is our advocacy role. So I think at this point um preemptively you know maybe taking the documents which we prepared for the charter committee and

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reviewing them to have available to send to the select board is probably a good choice to do. I think they're largely they're in a couple pieces. I can put them into one summary document which is probably better if that makes sense once I guess they'll

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be ready for whatever this time do it. >> Yeah. Yeah. Um and I do think at this point I'm going to need support having another set of eyes just keeping on top of this. And the reason I'm asking is I have some family help things churning in the background that may take me away at

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moment. Um, so if somebody can just help you either watching meetings and or or attending meetings, just to give me ears on the ground and face in the room if necessary, that amazing. I'll definitely attend it if I can. But I can let you

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know when I can't be there and sometime. But just knowing that I might need that little in my bs. >> Yeah. Any questions? Are they open to moving out the uh

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Chrome October 2 through a special or by >> unclear? I mean, it wasn't the they weren't discussing that specifically. It was kind of brought up. Yeah. >> And concerns were expressed because it sounded like it was Yeah, we'll definitely go to Falltown meeting. And

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then when they backed that up, it was like, oh, this is a big job. >> Yeah. to get through and to make sure that people who are likely to attend town meeting will be educated in their lives. This is a huge huge >> This is a This is one of the pieces

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where I think if you just bring it to town meeting as if it's regular warrant article, you could really burn it to the ground. >> Been here a long time. 20 years in 20 years in terms of

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>> I mean the last charter consideration like group that committee that came together to decide if we needed a charter was 20 years ago and they did not break something to 10. So like um yeah. Yeah. You know, this is this is a

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I would hope my hope is as a voter and a resident that um the advocacy is focused primarily on making sure that education about this document is really important document is the time is

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needed to address it and also I think it get really chaotic if there are because you can make amendments to wordings on the Oh yeah. >> And then it becomes a lawyer issue like can you make that amendment or not? Like it would it could get really

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>> messy and I suspect there's going to be some heated discussions about some of the choices that the charter committee made. And and mind you, I don't think to remind everyone, I don't think they're making them just to make them. They were

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told to make the best to recommendations for the best government agency. So their their decisions were weighed and debated and not only unanimous themselves. So like they are putting something forward. They are finally releasing that choice now now that they've heard some board

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members but it's um but they don't have the political piece of it as court does. So I think it's going to take one more round of changes. All right. guys. So, it'll be interesting, but

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definitely something to keep an eye on and they will impact our board and our director and our department invests also and that's where they >> um we had 10 applicants. Um probably more than half of which came in at the

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last few. The last one was 40 minutes be for the end. >> 12:01. >> So I was in Minneapolis so it was 11:00 there and so at like 1050 there I was like maybe I was just take it down but I

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waited and then when we surprised given race >> well it's still a thing that people want to do. I was really worried this would be like those two and that was my head. So >> she's like refresh refresh.

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>> So that was a good thing and they were all pretty solid and you know I think a couple of the things we talked about for next year might be adding language about AI if that's allowed or not or like what in what capacity you could use cuz a few of them felt a little. Um and then the

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other piece that we just talked about is to make sure that we have a prompt that's like why do you why the library >> versus like why the money. Um, but they were good. We narrowed the 10 down five that we'll interview and the goal is the 28th and the 30th of April. So, in two

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weeks and Sam was going to say thank you to Sal and let the others know that they are taking two. At most two. >> Yeah. Up to two. >> Up to two. Yes. Yeah. So, moving right along.

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Uh any questions about that? >> Cool. Library consultant strategic plan updates. >> Yeah. So, uh Barbara's been here all week. Um she did a focus group with the teens and she did three just focus groups this week. Um we were supposed to

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have one on Sunday via Zoom, but nobody signed up for it, so we just decided to cancel it. Um >> one that we specifically designated for non library users because that still fit. No, I don't I think we thought that those would be the people that should go, but >> yeah.

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>> Um but yeah, so she the feedback I've heard so far is that um everybody had a lot to say. Um the people that did attend I I couldn't go to any of them, but I've spoken to >> You're not supposed to go. not supposed to go that evening. Um, but Barbara has been kind of contacting me after the

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fact to let me know how it's been going. And other people that have attended have told me that it was a great experience that they um that it went well and so yeah, so today was the last one and I guess Barb's going to start working. >> How many people did that represent among

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those focus groups? >> Um, I think we had like eight to 10 people per focus group. >> That's great. >> Yeah. So, >> was one of those the department head ones? >> So, the department heads were able to come to any of them. Okay. >> It wasn't like we had ones only the teens had their own. >> Yeah.

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>> Um I know that Liz went to one today. >> Um I think Sarah Wombacher went to the one today. Um I know the finance director went to one the finance um Fred Faulner finance went.

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>> Yeah, we had quite a few people going. Great. Have the u teams walked up? >> I heard it went well. >> Yeah, they had good attendance, too. >> Yeah. Apparently um some teams that signed up didn't go, but other teams did

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show up. They >> didn't see. >> So, yeah. So, yeah. But apparently one >> I'm very interested to hear what everyone had to say. >> Yeah. Is she coming back to share that

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with us or will she provide documents like how is >> um I think she's going to provide documents. Um I could ask her to come back if you want. I don't think she planned to. I think she was just going to give a summary. >> Yeah. >> Great. Maybe if we have a lot of

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extended questions after we >> Yeah, she probably would. >> So that's something we can talk about. >> Hopefully she's done. That's the second >> and then we can decide also do a followup >> right questions on that

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moving right along to the meeting policy take 500. So um we did clean up you know the comments on the side and so anything you see now we're just like track changes one of the big things was

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throughout the the documents library cell library was capitalized so we change it to lower case so there's a lot of that um one thing that we had talked about Mike I think you raised it was the wording free and not for commercial purposes and we figuring out free

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because I looked at a few libraries. I think I looked at Worcester, Actton, maybe Charles and they all had similar like just not for commercial purposes. So we're suggesting we take out the pre that must not be for commercial purposes instead of must be not for commercial

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purposes. >> Thanks. Um and then we were trying to figure out like the contact person. So the suggestion was each organization or party applying for room must identify a

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contact person who will be responsible for all aspects and then throughout the rest of the document we would use contact person. Um which is like a low-key middle finger to Mike who did not like combat Harrison but the only comment, but it was I think we

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were like toggling between different terms, so we at least picked this one, but we're open to like >> I don't think I had a problem with contact person. I think I just had a problem with the inconsistency. >> Yes. >> No middle fingers. >> Pick one and go

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finger step. Is this one that we have one? I mean, we did look at others that we're not talking about for this meeting, but this one that we have I think we have I don't know. So, down near the bottom, the language and it starts for media change, but any

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resident wishing us starts or learning with more than 15 participants that was new. I think Sam, you helped add that to get around the group, the bigger groups. Um, I think we just discussed that last month and there wasn't any major

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changes, but I just want to make sure everyone's okay with your >> So, this does go back to allowing the dance rehearsals. >> Yes, but coming down and only allowing Littleton residents that do those.

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>> Only Littleton residents, right? the Littleton residents who want to hold things with more person. >> Yeah, >> there are two things that I learned about this week that I have to do more research in. So, I don't know everything, but I know at um we had a

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department head meeting this week and Tony, the you know, assistant town administrator brought up that there might be a question of buildings that were built with bonds whether or not tax. So apparently the state is looking at

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how taxes might um be influenced by um buildings that are built with bonding and if a group is trying to use the building too much and so if basically if a group is trying to get the a meeting space for free

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>> utilizing it >> yeah how does that affect tax that as like the so I I don't know everything about it but I I know it came up at the select board meeting um on Monday. >> So maybe listen to the select board meeting to get more and I also have to

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talk to Tony. Uh another thing is so um Diane Curry brought up that she doesn't let anyone use the meeting spaces in the town hall anymore because Maya our our um insurance company said they couldn't.

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And then Liz said that when she was building the um the new building that they told her that any group that wants to use the building also has to get their own insurance sort of like the friends have to get their own insurance. So I mean we've just always had people

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using our meeting spaces. >> The point of a meeting like that's a point of a library. >> Yeah. So I have to make I have to look into are we like violating insurance like if if a group is using the library after

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hours and they hurt themselves. >> Well it's true. >> So there I think there's two separate issues. So there's the use of the library after hours when the library is not open to the public >> being one decision where that might

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restrict our ability to offer that service. >> That's a separate question from should libraries have meeting spaces that are open to anyone to borrow is a totally different question. And across the state there's >> that's a function of a library and that's separate,

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>> right? But are there certain activities that require extra insurance protection in that painting? If it's gymnastics >> or a dance group

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or chatting >> or then you could argue any group anyone could fall down the stairs or >> Oh, yeah. in the bathroom, you know. So, right, but I'm saying like, so, you know, if you suddenly say, well, dance groups are

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more dangerous and you can't have a dance group, but then someone could slip, you know, >> but we also start introducing viewpoint discrimination when we start saying the insurance is telling us this but not this. >> Yeah, >> I think I think the law of reasonleness

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sort of applies here. Like what's falling down the step is a reasonable concern that anyone has anywhere. You know, dance groups in a library hurting themselves isn't exact as reasonable as that. Like no reasonable person would be like, "Oh, it's a library. There's a dance group in there

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practicing." >> So, I have to reach out to Maya and I have >> Well, that same I think you should also ask other directors like what >> are there any >> are there restrictions based on their insurance policy, town insurance policies? or do they have insurance

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policies to cover outside groups coming in? Right. >> I guess like do we have to get insurance or would each individual group have to have their own insurance? >> So what Liz said that she was told was that each individual group would have to get their own insurance. >> That's a lot.

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>> Yeah. >> What defines a group 15 or more? >> Whoever reserves it. >> I think it's an event. >> That wouldn't include the study rounds too though, would it? people >> what if it's two people getting >> I'm just like

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>> nothing to do with anything but he got a concussion at the library right he's an individual person like >> obviously we're never going to sue about that but would the insurance cover that >> right >> I don't know >> that's why I have this

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>> well I think as a public space you know doesn't provide the basic insurance like anyone can slip up >> entry way or whatever. >> But is that only apply when the library is open?

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>> Well, the sidewalk can't control that, >> right? Library, right? And however, >> how far? >> So, here's the question also that's going to complicate this is we >> are in control of this parcel of land. It's not the town. So, like are we

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supposed to be carrying a separate insurance policy? So that's something the friends discussed and they there there is such a thing as an officer's insurance, >> right? >> So that's something you may have. >> Yeah. >> Cuz personal we don't want that's a personal liability,

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>> right? >> Yeah. >> Didn't was it would that then cover mini golf too or >> Yeah. Sorry insurance for mini golf. >> So if we if they just like any larger on >> Yeah. And they figured out this year

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rather than buying a rider for a weekend, they can buy it for the whole year for $40 more. >> So now they have full gear. >> So that's something we could look at.

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>> It's interesting because the line blurs, right? Like you get board who's in charge of this parcel. However, we are elected by the town to represent the town. So then we're already blur and what's covered what's not. >> Technically charter is covered by the

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council. >> So keep up on that. >> Yeah. >> So I looked at my notes from last month and the question that I think they were researching was resolved. Yeah. And Sam, I know we talked about the

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special request form. If it's a group of 15 or more, they have to do a spec. But did you create that? Are you creating that? >> I did. I thought I linked it in there. >> Okay. >> You didn't have a link. >> Yes. Okay. >> Is that the same one or >> No, it's different. >> Okay.

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>> So, the room booking form should go to the that goes to the um >> booking. Yeah. >> Reservation site. And then Sam's special form is a form. >> So is everyone good with all these proposed changes? >> Yes, please.

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>> I'm not the only person. >> Were you saying only Littleton residents can reserve the rooms now? >> Mhm. >> Okay. So even not it doesn't matter about 15 people for ro any >> Murray and we're talking is that just Murray and B? Yeah, just marine >> marine

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dress cuz that'll cut out a lot of the dance groups. >> Mhm. >> They'll have to work harder to get resident members side >> hustle. They finally know people

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investigation. Wait till I'm okay before we do a motion test. Make sure everyone's Yeah. Yeah. >> Sam and Mike, do you guys feel like you are better covered by this version of the policy >> until a month from now on when the plans

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come out? >> I guess there'll be a pain somewhere. Yeah, >> there's always going to be a pinch point, but does this help resolve some of the current pinch points? I feel like those right >> or do you have any concerns about what's in this policy?

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>> Will we introduce >> I think the 15 person might be tricky but >> it'll be hard to control. >> Mhm. Right. >> Yeah. >> Can you control the bottom? There's a

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dress. Just think about 15 participants. You think about the >> If you think about all of the like the children running around who are not participants in the dance, the less man actually kicks her balls around. >> So my only So why 15? Can I challenge

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this point? Who chose 15? >> I chose 15. I >> honestly it I I don't expect it to actually like >> someone didn't adhere, but >> Right. I just I'm trying to create limitations that

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>> is there a significant so the okay >> it's it's a it's to try to prevent the huge groups of like 40 people. There are smaller groups in town who are not doing these activities that we're

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trying to prevent but are larger than 15 >> um who use these spaces on a regular basis. >> Mhm. So we are if 15 is an arbitrary number

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and then we're trying to force that um we are restricting usage for some of these like cub scouts, girl scouts, teen groups who rely on the space as their only source

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of meeting space. >> It can the norm can change. It's it's >> if there's 15 or more, they just have to jump through an extra hoop >> and they can only use it once every 90 days. >> But we don't have to enforce the I mean, do we >> if we don't enforce the polity consistently, then we're going to start

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causing openings for us to be well now. So, >> but I I think that's fair because what if the same cub group wants to book the the same room every month for a meeting? Then no one else can use it. So I don't you know like we're trying to stop the

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same groups from booking it consistently and I understand you know so I know meeting space in town is hard but like otherwise you're going to have the same cub scout or girl scout group booking every month because the space is available and then other groups who might need it as a one-off aren't going

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to be able to get it. >> Yeah. Why not? Uh we have a term of when this be reviewed and ordinarily that would be what a year is this annually. >> Also the one reservation per 90 days is not new. That

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>> yeah beh that that is going to impact groups that currently celebrate will be less less review it sooner to see whether these actually turn into problematic restrictions.

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>> Also, I think to be I think the policy does say that the library isn't supposed to be a like normal meeting spot, >> right? >> You know, I alternate my spots because >> I have to I know every group does that I'm personally involved with and I know Cub Scouts will not use this room

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because it's not convenient unless they don't have an option for another space. a week in the fall, we could revisit. Have you had experience with either the number 15 being the wrong threshold or the 90 days being the wrong

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interval because you run off >> and we can't open them. We can leave it for one year and reopen it. >> If we do it in the fall, like it's already April. In the summer, everything's >> a lot of things are quieter. So this mean we can check in with Sam

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right now. >> Well Sam if we vote on this 15 is the number we want to go with then >> Sam will know if it's a pinch point or not. >> Yeah >> by the end of this calendar year for sure >> and there definitely there certainly is

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a way one per 90 aside 15 or more is just a separate it's just one more form. Well, you better be is a 90day or more in 90 days and only getting one per 90 days is different than

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>> what's like an average Girl Scout troop number. >> So, well, mine's six now, but they're in high school, so they're >> whatever. But no, but I would say even at our maximum, we were carrying 18 >> and then that the two adults, so there's

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20. So 20 >> 25 cover. >> But again it gets back to we don't want the same group using it multiple times >> as it is. We today like I I I had to

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book out this meeting three years because there are other groups that are trying to get it. And same thing with the book club. Um, like it's like I Yeah, it's it's not

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just the other groups, it's us, too. We We're trying to use these rooms, too. >> Yeah. I can never make Thursday nights because of B&B. >> Yeah. >> It's like they do. Yeah, >> something else. >> I think we do 90 days for now and like

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we can, you know, later in the year we can assess and if Sam's like, I'm really getting a lot of push back, then we can, you know, revisit it. >> Please feel free to update on us. >> There's definitely happening in the library,

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as one would expect in the library. Okay, we can always also we can vote and you can always vote no and it's okay too, right? Like that's Yeah. Um, do we feel comfortable voting at this point?

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>> I would say just in the last two paragraphs, uh, the library is capitalized in all of them. >> Good times. I'm a cataloger. So consistency is a board audit. >> I'm pretty sure we probably have to be voted on if you just

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change that up. Yeah. >> Well, library director should be capitalized though. >> Yes. But then in the next sentence, the library is not responsible. It should be the library. The library So someone if if we're ready then someone

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I move to accept the meeting room policy as amended. >> I'll second that. >> All in favor I >> post. No. Okay. I'd like a lot of the changes that I'm going to stick. >> Okay.

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>> How do you want to pull this out? >> Good luck. That's a tomorrow process. >> Moving on to new business. >> Um yep. So we have um annual town meeting on May 5th. So um I'd like permission to close at 5:00 p.m. that

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day. And I always forget this part the next day as well if it runs over. Any any conversation about this one? The last what day of the week is my Tuesday? >> Tuesday.

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>> Tuesday. Okay. Um, okay. Would the link to make more about both the fifth and the sixth? You want to try again? >> Yeah. We offer our students to post

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May 5th and May 6th if necessary to attend. >> All in favor? >> Thanks. All right. And then um so I was informed that all staff public facing staff which is all of us have to attend

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an ADA training. And so um the town has uh scheduled this for May 26. It's all town employees too that are public facing. So the town has scheduled this for May 26 from 11:00 a.m. to 1:00 p.m. So I'd like to delay opening until 1:30

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p.m. that day. So that's May >> May 26:30 authorize opening by second. >> All in favor?

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>> I next item is the vaccin performance review update. Um, so Sarah, David, I met um and put in a schedule. Uh, and we would like

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to have so the deadline for having all of the performance review. Yeah. Um, performance reviews back to David uh was the 7th, but tomorrow would be terrific. Um, because the three of us are meeting on Monday. Um Sam's been gathering Sam D's been gathering all it kind of

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putting it into one comprehensive view and we'd love to be able to review that on Monday. Um so we're going to then generate our collaborative responses. Um and we'd like to have we'd like to have our meeting with you before our next

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meeting if possible. Um so we'll after we kind of get this part done, we'll be in touch with you about binding our time. >> Okay. Um and then at the May 14th meeting um we'll review it in every meeting and it's required and we can all apply it. Any questions about that?

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>> Thanks everyone. I really appreciate it. >> Yeah. So, um the front of the library and the hill um have a lot of leaves, a lot of um just general garbage from both patrons and from when the new senior

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center was built, some of the debris from the construction came over. Um when that happened a year ago, I guess, um we did ask them to clean it up and they did do some, but I guess there's still some left. Um, so

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we have had a um volunteer who's been coming with her son to take care of the hill for the last couple years now. And I think she um got a volunteer as well. So she's been asking if we could um gather a group to help volunteer to

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clean up the hill. And um I think we should just hire a landscaper and do it honestly to take care of it. Um, and because uh when I spoke to Eric about it, he said that he would talk to the senior center about getting senior tax workers offers workers to do it. And I'm

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like, >> that's not going to happen. >> Yeah, that's not going to help. Um, we could try with the friends, but they're so busy. Um, they just did mini golf and um the book sale is about to come up soon. Um, so I think we should just

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>> I could ask them next week just if there's >> Yes. Yeah, I think I should just get a landscaper. >> Had a really a clean since the building was >> Yeah. >> And in terms of landscaping, what is this going to involve? Like >> just cleaning up the the debris and

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raking the leaves. It's not going to be like anything too crazy. >> I only want to add timing wise. There's been a big push of people being like, "My kid needs community service hours. That didn't seem seem posted." That doesn't mean no landscaper, but

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>> I agree. I was just thinking that, but then you need someone to coordinate it and like we saw with the focus group, right? Like some kids sign up and they'll come and so like I I understand what Sam's saying like if we hire someone then we know it's going to get done and we know it's going to get done right in a timely manner, >> right?

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>> And I think like the standards, right? Once we if we have volunteers, we there's no standards that can enforce, >> right? Maybe we do this cleaning and then like once every couple months we have the

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kids come and help. But >> I only wanted to mention that community anything else we want to harness them for the kids. They're like quick we need hours. So now seems to be the time of year to be like everyone put it back together or it's NHS

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time frame and everyone's racing. >> Yeah. So well um I asked Matt to do this uh to get quotes while I was away. He reached out to a couple of different companies fix. And these are the two that actually replied. >> Well, there were two other suppliers. They just said no.

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>> Um including Catalos that >> they just never replied. >> They just never replied. Catalos, for those of you who don't know, are the original landscapers for the bullet. Um yeah. So, one came in at $500 plus um

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cleaning up any leaves, >> but um I don't think that included cleaning up the front, right? >> No, not this was I thought just the hill. So, >> yeah, >> just so it might be a little more than that. >> Probably a little more, but isn't that much bigger? So,

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>> and then the other one came in for $1,100 for the same thing of blowing leaves and cleaning tush. To be fair, the the second person, he actually came and looked around. The first people, that's just what they sent me when I inquired with them. So, okay.

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>> Where's Liz come from? >> I just Googled landscaper and looked around the area. >> Are these people from Littleton? >> Yes. Okay. >> Or relatively close because Little Penny, they said no. I mean, I think it's really important they don't blow

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the construction trash or any trash into the conservation area. Like blowing it into the woods is a no no period. >> No, no. They're going to um they they said that they Oh, wait. No, that was a different person. But I imagine they will pick up the trash and blow the leaves. I think that was the thing. And

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we might have to pay them to dispose of the trash. you write back good as long as you care about that. >> I would be fine to go with the second one because they actually came and looked at what needed to be done and they quoted on that whereas >> between the two for sure. I'm just

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wonderful the trash the one depends on how much trash there is and what it is. >> How are we getting all of this trash? Where's Josh >> from? People

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>> walk up here. >> Then the parking lots feel like anything in the parking lot gets blown down over here. >> Yeah. >> And anything like you get blown this way or I guess just ends up here. >> I mean we we've been open almost 5 years, right? Like we haven't had a clean up. >> Yeah. Significant cleanup. It's time for

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a clean up. >> Um >> I know. So, the thing that I know the soil here is not awesome and part of the reason for like sweeping leaves and things I know it annoys everyone um is to help break down and create soil. So,

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like part of me is like blowing leaves away defeats that purpose of adding nutrient dense soil here. >> Well, I mean we can we can talk to them about >> where to go. >> Yeah. I mean, we just asked them to come out and say, you know, we want this clean and >> Yeah. I mean, I think it needs clean up

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for sure. >> Yeah. So, I mean, I I'll just talk with them about, you know, don't just do anything that's going to make it worse. Obviously, >> um if we were to if we were to get like just more

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uh just a few more details about um I have I already forgot what we were what we were wondering if they would do second groups cuz yeah, I guess dispose of it. um but if that was going to cost more or something like that, but because they came and saw it of these two, I

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would choose the second one. Um I'm wondering if they're looking for money at this point and like or if you like going to pay for we're going to pay for pay for that. So, >> um yeah, I'm looking for money for it. >> Um >> and if so, like if we were to give

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money, would we want to up it to a certain amount so that in case it did cost more? I would say up to $1,500. Is that correct? >> Okay. So, that's the number we're talking about. So, I just wanted to kind of get that. Yeah. >> The second group is from here. The first

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group is Westford. >> Um, my next question is whether the budget that we provided you at the beginning of the year, is this covered under that or do you have >> We could take it from building. What? >> This could come from the building budget. Building gift.

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>> The building gift. Mhm. So this is a cost cut. >> We don't have a regular line item on the grounds. >> No, I did ask Eric about that and his response was I can ask this senior tax workers

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not have like a landscaper. >> It's DPW that does it. So when we're in the old building, DPW used to take care of it. Um, and then I think with the new buildings, they don't want to >> Well, they don't have the staff to cover all the buildings, too.

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>> Yeah. >> Just as much as Eric doesn't have the staff janitors, >> right? And I think they are still covered under whoever did their landscaping just like we were. >> So eventually they're going to face the same issue. >> Same at King Street. and parking

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and possibly less garbage except our direction. >> Oh, come here. >> We're just messy. Messy and we have gymnastics in the library. Like I don't we have different issues. >> Well, I mean we're going to have old tires and stuff, right? Like

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>> I bet there's some interesting things. >> Oh, they they found all that old stuff. >> Yeah. down. There's things >> sleds. >> They found lots of weird stuff when they were building the library and cuz you know >> this was all trees before. So

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>> it wasn't even trees. It was invasive. >> Yeah, it was invasive not >> where it was like over your head when you walked through. It's >> crazy. Um, okay. Do we feel with with more questions pending, do we feel like this is something that we could fund

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tonight? I >> think if it's a once or a few years kind of expense, we could authorize doing it because it's very appropriate. Okay. Do we feel strongly about one of these two um quotes, one of these two companies or

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one that has not been mentioned or something like that? Do we feel comfortable saying, "All right, the first one. All right, the second one." Again, I'm going to say again, I feel like I feel more comfortable with the second one because they came and they assessed and they gave a quote, you know, whereas the first one they gave a

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ballpark number, but they didn't come and look. So that, you know, it could be a lot more. We just don't know. >> Like, do you have a feel from your interactions with these two? >> I mean, I actually talked to Sydney from the second one. I mean, he was just sort

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of like, "Yeah, we can do that." And then left. So I mean I don't think what we're asking for is very interesting or you know difficult for them. So I think it's just like yeah we can do that. So

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I think that the second one probably is a more accurate number and the first one is probably not as much since they were here. But >> well this will give you a range and >> and if we authorize up to then it won't matter. >> It actually could be your discretion

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when you nail someone down to do it. Right. >> It could be that the first one you offer to fails and you need to go second. I think that we don't decide who you hire either, right? We just authorize money.

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>> Yeah. We can't tell them. >> We can recommend if you want. >> Okay. Wait. I move to transfer $1,500 from the building gift fund to MBT for landscaping. >> We don't you don't have to transfer it.

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You just have to authorize, >> right? That is not a transfer because I had pre-written this as if it was coming out of the fund. >> Um I moved to transfer $1500 from the building gift fund for landscaping.

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>> All in favor? >> Thank you. Any other crystals? >> This Christmas last name. >> So, shouldn't there be a celebratory? >> I I actually trust me. I guess I'm looking to meet. >> Well, thank you for all of your nine

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years, is it? >> Yeah. >> Yeah. Three terms. >> Yeah. >> We thought she really going right to the end. What with the scholarship? Yeah. >> Oh, yeah. Yeah.

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>> And I don't know if I proposed, >> but I mean I just whatever. I want to say this. It's been an honor to be honest. >> Thank you. >> You seeing every long process?

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>> Yeah. I know it's been really fun. >> It was very different when I asked Sam. It was very different when I came on over 10 years ago. >> Yeah. >> It's been an interesting ride. So, thank you all. >> Thank you. >> Well, well, I'm still a little

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without you. >> What? >> I don't think I'd be a committee without you. >> I'm available for coffee here. >> I'm around. So >> you'll probably come in for a notary at some point. That seems to be a trusty dose.

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>> We know where to get them. Right. Right. >> Uh Chris, I think you get to do the honors then. >> Wait, there's one more thing which is trusty updates. Does anyone have any trusty updates? >> I gave all mine during mini golf was

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fun. I got socks. Yeah, Susie Harvey gave them to us. I mean, like, she won them. They gave them to us. >> She's the best. >> Yeah, >> definitely.

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>> I'm reading I was listening to the good I have been enjoying. It's still true that I'm going to be presiding with >> doing what?

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>> I'm going to be the moderator for this. >> No, just for me. >> That's awesome. >> You're going to be great. Yeah. >> Yeah. >> Do you need us to come up and say things? Can you know our names?

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moderator like moderator. >> Yeah, >> I went in to pull my papers and it was the first question I was asked. What do you think it's a town moderator? Like you have to ask him.

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>> Well, turns out there's no one else alive and little no other little husband who lives around a town meeting beside me. >> Wow. We're lucky. That's >> well cuz that last guy died. Charles K died before J took over

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>> like in a timely manner. There's no curse of >> no curse. >> There is a curse and that is that people get elected for life. >> That's the curse. >> Oh, you're on the path. >> No matter. No. Well, I'm not on the path because I'm not

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>> led me a library. >> So, well, she won't have any experience. That's true. >> I mean I >> Is there training moderator? >> Oh, there's all kinds of support. It's like they're the Massachusetts

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moderators association. You get on the lister right away. You get a million questions answered and they run workshops. It's like more robust than it is.

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>> But she'll need a coach basically. So >> Mark already asked me if I would be willing to thousand and I said sure whatever >> like you have to figure it out. It's a it's kind of a steep learning curve and

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then it's not that hard. I say not knowing this town. So there's a series of meetings there starting Tuesday to prepare for for the work. >> It makes sense cuz you need the background.

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>> But I don't know like celebrate the oldest people in town and sing the national anthem or just >> do sing the national anthem. >> Like I had all these >> usually it's a high school kid. >> Yeah. >> Warren. >> Lauren at the last one. >> Do we uh do we read the names of people

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who passed who were significant? She closed the meeting and then >> I'm just saying this is my trusty update. >> It's >> so anyway I'll try not to I'll try not to embarrass you. >> Yes.

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>> Great. I'm glad that's on too. >> Right. I move to term the meeting. >> I second. >> All in favor? I