Yeah. >> Right. Hi everyone. Welcome to the um library trustees meeting. Today is Thursday, December 11th. It is 700 p.m. Um Sam, do we have any correspondence? >> We do not.
Anyone for public comment? >> Has everyone had a chance to look through the prior the meetings from November 13th? >> There's one M. David Spanel, Mr. Donovan. >> David, where is that? It's early.
>> Sometimes that happens when you're trained like >> it's um toward the bottom of the first page. >> Oh, seeactly where the >> Mr. Don >> Mr. Dan. Yeah. So, >> we just trained it. >> Okay.
>> So, that has been edited on the >> Okay. >> I could have lived with >> All right. Um, if we are all good with it, does anyone have a motion? >> I move to approve the minutes of the November 13th, 2025 meeting as amended.
>> I second. >> All in favor? >> I make sure that on my version here and it is made. You call me so. >> Oh, okay. Yeah. To approve the minutes. Yeah.
All right. um uh treasures report. >> All right. So, MMDT has $43,48512. The gift fund has $5,6728. State aid has $33,2740. Building gift has 37,000. NDLC has 684
lead has 116 um 895 and the bar month ending statement value was 1,860,793 and 10 cents table. >> Thank you. >> I want to talk about the gift.
>> Yeah. Okay. >> Uh, so a couple weeks ago, Susan goes to pay something out of the gift fund and it tells her no. So, um, it's like there should be plenty of money in there. So, I contact um, finance department. Michelle Reynolds responds. She's the
town accountant and she says that um, basically Munis, so this is Munis, by the way. Munis has been acting weird when it comes to gift funds. Um, they figured it out with the fire department because it's a couple of days before I contacted her. The fire department had
an issue. So, they figured out that for some reason Munice does not like donations. Um, and it even adds money. It's not like calculating it correctly um for this type of fund because these are the type of funds that carry over.
So, when it carries over, it's giving us a little bump apparently. Um, and then adds to that. So she went in. So after the thing with the fire department happened, she went in and looked at all the town department gift funds and didn't tell me and changed it. And so
then when Susan went to go pay something, didn't work because there were also multiple um sub accounts. So one of the other accounts had money, but the sub account she was trying to take money out of was zeroed out. So um yeah, so I
talked to Michelle. We also figured out I couldn't see this. This is what I couldn't see. This is um so if I scroll up this is the basically the cash account. So this is how much money we have in there and gift. So um I went
through I looked at all of the transactions and they look okay. So I don't think any thing nefarious happened. Um but yeah so basically what she told me is be uh pay
attention to it. um because it might just like change things on this for some reason. I don't know why. This is the only type of account it seems to do that with. Um and yeah, so it significantly decreased how much we
have. >> Um or how much I guess we always had. Um, and part of that reason is so the trustees used to actually put out uh call for donations for the gift funds, but then when the new building was getting started, we kind of switched to
the building project and we never really kept up the gift fund. So that's why it's been dwindling so much so fast. Um, so yeah, so that's where it's at now. Um,
sorry Michelle apologizes too. Um, but yeah, this is what it should be. And now I'm just gonna have to keep extra eye on it and make sure that it's right basically moving forward. >> So, how do you plan to do that? Like
>> keep a my own spreadsheet basically and every time I've been trying not to spend money out of it, especially since there's a lot less of it than I thought. So, um, when I do, it should be easy to know I'm spending out of it. Um, part of the problem is, uh, I'm also
going to tell Susan that whenever we get a donation, um, to let me know as well, so that I know how much should be going into it. Um, yeah, thing with this is it's not like a like my checking account, if I spend money, it's out the same day or at least
day after. With the town, it takes weeks for things to get paid. So, yeah. So like maybe once a month I'll go to land and kind of check it basically. >> What were we spending out of the kept account generally? >> Generally it was things like um so in
the past we spent office supply money out of that like when we spend what the town gives us. We spend it on that. Um miscellaneous things like random things that don't really fall into the the regular you know accounts you know. Um
sometimes we would in the past we would spend um money out of that account for books. If we had spent everything the town and the trustees gave us then we would go to gift. Um yeah it's it it varies. >> You mentioned office supplies. I know
years ago like you sometimes ask people if they could donate copy paper paper. Is that something you might do again? No, we we have we have we're pretty good with well that's later and I'm going to talk about the budget change that's coming up. Um but uh we used we usually
used um donated paper for like scratch paper. Oh, >> okay. >> Um because we find people like to make copies with other stuff on other side. So we the gift one was suspended during the building
>> like the request for donations was suspended and we didn't reestablish that as word. Is that something that >> I mean yeah >> should consider >> it would be helpful now that it's been a few years since we've been asking people.
>> Yeah I think I mean the building is that for donations coming in we're got to finalize the donor wall now that it's done but Yeah, >> it would be helpful. Um, in the past, you know, like we used to get like huge donations from banks like at the
beginning of the year. That's kind of, you know, down a little bit as financial situation in the world's changed. >> Yeah. >> But we usually get like a 10,000 donation here. We still get we got like a $2,000 donation the other day. Um cuz
this was actually 3,000 a couple days ago, a few couple weeks ago. Um so yeah. We I mean we could talk about that. Maybe we can add it to next time's agenda to think about >> fundraising. Yeah. >> Again, I mean I think we should think
about what that number should be kept in. >> Yeah. Um I did create a there's a thing on the website that um cuz I went to there's a donate button on the library website and so I went there and I realized it was still talking about the old building. It still had our old
address. It still had a like everything that had to do with the old building was still there. So I I asked them to change it. So that's on there. But um in the past trustees would send out an actual mailer mail.
>> There's also the gift agreement which I noted a while ago needs to be updated. So but it's not a policy so I don't know. We'd have to look at that. Someone needs to look at that at some point. um because it mentions the build, you know, funds for the building, but it's just if someone makes a donation, it's
the way it's recognized and things like that. But that does need to be updated because it was last updated in 2022. >> It sounds like it's on our rotation today. >> It's not on policy. >> It's not policy. >> Sounds like that might be more of a you know, if it's a trustee.
>> It's just it's on the policy list, but it's I noted that it's not a policy. Yeah, it was created when we were doing the building. I think Mark made it. Maybe Mark and Jonath. >> Yeah. >> Yeah. So, was that something you could take a look at? >> Yeah, sure.
>> Okay, great. >> It could be policy, right? >> I was going to say I thought there was a gift policy. >> There is, but that's the agreement is different. >> That was the thing that was made for the the project. >> We're talking the agree. >> There's finances and gift policy. And
then there's this is called the gift agreement, building fund and naming rights. >> Yeah, that is very much for the build of this building. So I'm not sure it's >> Yeah, I might even scrap at this point. >> Yeah, that was like the room names.
>> Great. Yeah, so we don't need to >> I don't I think if we're looking at the gift, there is a policy the financial policy. We should look at that to make sure that doesn't need updating >> in conjunction with any discussions we have about how
>> policy was updated January of 2025 >> I mean it's probably fine I think the thing that we haven't practiced or flexed our muscles in is the seeking of donations directly as trustees outside of building a project >> is That's a >> we shouldn't create anything until we've
had that conversation. >> Correct. Sorry. >> I think we need to come up with a strategy and and an amount we think we should be trying to raise or request a is it passive like we send something out and we get as much as we
get back where we bank grants and things like that. >> Yeah. You can make a goal and say help us reach. >> It's sounding like a building project, doesn't it? How does it interact with the money that the friends raise? >> That I think that is another step of
this discussion we should talk about because we don't I know they get some grants and they get some other things. So, we don't want to >> well, you don't want to >> double dip or cause problems where they're not getting funds to >> it is confusing when people don't know what the different things are. And that is actually one of the problems we ran
into is that when we were fundraising for the building, there was such a push for fundraiser for the building that friends had a dip in their donations and gift fund was not it was abandoned essentially. The focus became the building.
>> Um and definitely donors don't quite understand the difference between friends and the library. So I think this discussion about reopening asking for gifts I think is a broader discussion about how to do it well so that we don't confuse patrons >> coordinating
>> and also >> yeah energy should we yeah and how much energy should the trustees put into it given the trust funds that we currently maintain so lots of questions >> right now I'm not like >> I mean it's not like you need >> it's not like I'm needed tomorrow right
>> however I think given the budget discussion we're about something you shouldn't have on our radar. >> Yeah. >> Oh, don't apologize. Um, any more thoughts, questions about the treasur? Okay. Um, I just want to be mindful of Stephanie's
time and also we uh the team and I talked about this briefly. if we could do a bit of new business. Okay. Which is that um we want to talk about whether or not this time of having the meeting at 7:00 p.m. versus 6:30 p.m. um continues to be okay for people generally speaking
or would people prefer to have it at 6:30 is just a half an hour difference, but it can make a big difference for people have to pick up their kids or or the other way around. I believe >> this wasn't about the start time this time. And once I adjusted to it, it was like, you know, they're coming out of
like I have whatever. So, it's it was okay. >> Okay. So, generally, >> if this is good for everybody, I'm happy to keep it. If not, they were just going to >> Okay. >> Just because they have a parent at home with them, but not on the >> Does anyone else have a an opinion? Just
halfway through the year. I made a decision about it six months ago. Anyone else have an opinion about it? Moving to 6:30 versus staying where it is. >> I mean, I think I was probably one of the holdups because last year this was 6:30 was hard, but I think I having to drive in my house now, which really takes an extra driver helps a lot
>> if you might imagine. Um, so I'm happy to move forward and that would get Sam and Mike out of here earlier, too. Does 6:30 work for people doing? >> I would actually prefer 6:30. That's just my purpose. I don't have anyone >> last year it was like I was running and
it was >> sounds like a lot of people are cool with 6:30 you feel good about um shall we do a quick vote on that and then and then we'll get back to the regular agenda. I just wanted to do that before we left. Yeah.
>> I move to have hold our trustee meetings for the remainder of this until May 2026. um to start at 6:30. >> Same dates. >> Same dates.
>> Okay. Thanks. >> Um sorry. >> Oh, go ahead. She's very good at >> friends met on November 19th. They are membership rose to 177 members.
16 new ones since October. And you think was one of the places where they get a fresh batch. Um the the treasure report said that the book
sale final had yielded 2700 and change and another 100 in the cookies donation 107 and then um book sale room had 1,13 >> just in a month. >> Yeah. >> Wow. >> In October.
>> Yeah. And um >> this wasn't in that meeting, but I can tell you that at the holiday bizaar on December 6th, they got,67 plus Venmo, they surpassed 12 for their holiday
bizarre. >> That's great. >> So that's sort of where the friends treasury stuff. >> Um on the plus side was going. They voted to approve moving 7,225 to museum pass
and they voted to approve moving 5,000 to programming support. So that's the money outgoing from them. >> Um >> grunts. >> They organized the tree hunt thing and
it's just a short way down the trail and you go down toward the corner. It looks nice. And they had laminated book >> pages, >> pictures of book covers with and the themes of the titles of the books had to
do with friends. >> A mix mix of holiday advertisement. >> Um, in their meeting in government, they organized for the holiday bazaar, which turned out to be a huge logistical puzzle. I don't know how they do it.
They managed to do it. Um, they talked about Santa letters and decided they might skip this year. Then they continued to plan the mini golf event in March. And their piece of business to bring to trustees is to ask
for a trustee vote to authorize them to apply liquor license for them, >> which we have under new business. So that was the one piece of business that they needed. main frame and um
>> what is the date? You have it right there. >> Uh something previous meeting which is something from our >> 2020 >> 2021. >> Yeah. Thank you. >> Thank you.
>> That's it. part. >> Did they get the new members? Did they mention how they got the new members? Like how they how they acquired 16 new ones? >> So they encourage people when they're coming to the book sale to join >> and they got renewal checks for 2026
from some of their current members. So they were trying not to count them as new. >> Sure. >> Yeah. So they actually have more. Yeah. >> That's great. Well, that's much gratitude to friends for helping to contribute to museum passes on too.
Yeah, wonderful. >> Do a great job. >> Any questions about the report? >> And they're not going to meet this month. So, they're actually in January. >> Building updates are
building updates. >> Sure. So, the door broke again. can't help us anymore. >> I don't know. A patron just walked out the door and it fell. Um yeah, the the arm like they were going out the door
and the arm just broke off. Cleaned right off. Um so >> they were not hurt. >> They were not hurt. They were fine. Um but um yeah, so then uh I think it was Amy called me and was like, "Sam, my door broke." So then I called Eric. Eric
came over. He tried to fix it, but it's there's no way he he can't weld it or anything. Um, so he reached out to um, so the senior center, their drawer also broke last week. So Eric made a new
friend with a new company. And so we're not going to use the the company Dormer that fixed it the last, I don't know, five million times that it's broken. um they charge like $10,000, but this new group um is going to charge us
$4,645.75. Um I talked to Eric about whether or not there's a warranty. He said there's a one-year warranty on it. Um I asked him if it come out of his budget. He said that he's already spent 75% of his budget and so he's asking if we will cover it >> in the fiscal year that ends in the end
of June. Right. Right. Okay. Um so last trustee meeting um Katrina and I had spoken about the building gift fund how it never really changes. So I reached out to Robin in the finance department and asked her can we move this? What can we do with this?
>> Right. So yeah there's no more expenses coming out of it. So she said because it's a gift fund we can't move the money we can't change it but we can use it for the building. So recommending we use the money for those for the from that that account. Um
double check there is 37,000. >> And then the other thing is so any questions about the Jordan? >> No. >> No. All right. So this is um the device that goes behind the TVs. um it uh they're the things that receive the the
the information from my computer so that it can produce the slides on the TV. So when Littleton had its power outage like a week ago, I don't know if you guys have >> it. Yeah, exactly. >> Yeah. So it it shorted out. It's the
only one that shorted out. There are two of them. Each TV has one. >> So it cost This cost 450 bucks. So um I already bought one. That's why it's working. But um I I figure we could take this out of the building account as well. So altogether that comes out to
$5,95.75 that I would like to take out building gift. I don't know if >> Yeah. And 75 something from the before. Is that ours to vote on or it's cuz it's not it's not our trusty money? >> Um
>> building gift. >> Building gift. I think technically I can just take it out. Shall we vote just to be sure? >> If you want just for validation for >> validation. Before we do, before we go to that, does anyone have any questions about this? >> I do think we might need to go back to
Michelle to confirm that we are the board who can approve the expenditures from the gift. But I think because it's the building gift, I think trustees do. >> Yeah. You you have in the past. Yeah. >> Cuz she always asks >> in the Yeah. So like whenever there has
been a bill, she's been like, you know, we want to pay this. >> I mean, at some point they want to pay. >> Yeah. >> Yeah. >> And with the new receiver, I mean, they're the same type. Is there any kind of protection if there's another power? >> So I asked um it about that. So this is it's not powered by a board, it's
powered by the Ethernet. Um so there are Ethernet sur protectors and I asked um Tom and I and he said that it rarely happens. So I might get one anyway. It's like 50 bucks on Amazon. So, I might just get one or two since we have two of them. But, um, yeah, there is a ser for
it. But, uh, >> sure. So, add extra 100 bucks. So, $5,195.75. >> All right. Question. >> Stupid question. What is that called again? >> Uh, HD receiver. >> HD receiver. Yeah, it actually has a
much longer name, but that's >> that's fine. >> That's it. >> I called the TV box thing. You should. >> All right. So, I move the
fund purchase of the HD receiver and repair of front door from the building gift fund. Ethernet search protector >> up to >> 5200. >> 5200.
>> Thank you. >> Thank you. I was going to do I >> Eric thinks we should head. >> Yeah, that door might be just being replaced. We started talking about the door >> well and the gate. It's the door and the
gate, but I feel like we should maybe put our head around number of repairs we're making in a year and how much of a dream. >> Yeah, I'm looking at the under in the building repair maintenance log. There's something for pretty much every month since January for the door or door or just the door.
>> Yeah, we we should talk to Eric about what this strategy should be. Yep. All right. Uh, assistant director's report. What? >> Uh, so this morning I attended a um MDLC
tech services user group. Uh, and then I realized uh since I wasn't at the last meeting, I also attended one on October 8th. Um, so I was just looking over the minutes of that to refresh myself and it's actually similar about what we're
talking about today. And it basically resolves revolves around two things. This is the new ILS search and um paper Taylor folding. Um aside from the sort of nuts and bolt stuff of technical services. Um
and let's see. I feel like we we switched over to Barnes & Noble. We've had a pretty good flow of folks coming in. So that's taking up most of my time. Um, and I think in the meantime, she's still focusing on finishing up the
non-fiction audio books and then we will move on to redoing the large prints after this. >> All right. Uh, let's see. So much to talk about. We received confirmation from MB MBLC that we've been certified for another
year and they sent the first half of our state a payment which is $14,68268 and we can anticipate the second half later in the year or really like April and will be in about the same amount. Um, so part of C8 is also um we get
money back for every non Littleton resident and part of that was like a extra thousand just for Westford patrons. So it's actually a little higher this year because of Westford patrons coming. Um, I'm going to skip that for now because I'm going to go back over that. Uh, we
closed early at 400 p.m. on December 2nd due to the snowstorm. Uh, we held an all staff meeting on Tuesday, December 9th. Uh we discussed what your reading program community read um and we also talked about meeting rooms. So and then the new coffee
machine was also installed. So first meeting rooms. So dance groups have been taking over our lives. Um and they've been propping open the doors. Um at the staff meeting we discussed that they've also damaged some stuff. I guess they
leave a mess that Megan cleans up that I didn't know about. Sometimes they put stuff on the walls. Um, so I basically made executive decision at the department head meeting. No more dance groups. So basically all dance groups that have already been approved in ASPET
are okay, but any new ones, no, no more. Uh, and then we also discussed how um we um basically allow groups to book meeting rooms. So Mike suggested that we create a form um beyond ESPA just like a
physical form that patrons have to fill out and then he would be the final approver. So all meeting room reservations go through him. Um we might be able to expand it. What do you think of aspet? people be sign on asp >> it's sort of the idea is to sort of not
make it more difficult but to sort of see where the people are coming from so we can >> one dance association is taking up all of the space basically >> yeah we we've had so many the problem is in aspects there's so many groups that
if we block one group they can just sign up under a different name anyway So, we're going to leave it to Mike. He's meaner than me, so he can stop them. And, um, it also takes the burden off the staff of having to deal with them. So, um, but we need you guys to work on
the meeting room policy to kind of change that. So, we do have a form that Mike used at other libraries for >> Yeah, this is how we did it in our library basically. >> Yeah. So, it's like a meeting room form. just named the the group
and then all these would go to Mike and then >> you do it each time you do a request >> and that way you know I don't there will be an easier way to keep track of how many requests they have in because I think
according to the policy they can only have is it two a month for whatever the policy is they can't have like >> two every bit >> right so they can't so That's just a way of keeping track of it rather than asetic uh track of it that you know just
as look at the human aspect of it. They're just taking the raw data and if you have a different um email address or library card and might not necessarily put two and two together. Um so that's sort of the idea behind it. Would this be
something that they fill out online and then and then you get an email with it, or are you actually expecting a physical copy, which would mean someone has to come in here and do it? >> Uh, both. I I looked into making it like a fillable form so they can fill it out and and email it to me. Uh, or they can
drop it off. Um, you have them, you know, at the circus for them to hand out to. >> This is just for the larger meeting rooms. >> Yeah. Not for the study rooms. The sun room just go on the This is just for the STS room and the burger room.
>> Um I could >> So could they still reserve on asette and then follow up with this or are you expecting this and >> you're taking as completely out? >> Yeah. So the policy right now just says meeting rooms,
any meeting or quiet study room must fill out a room reservation form. So we just have to change the language. Quiet study room, we would link to the current form. In a meeting room, we would link to the new form, right? >> Uh you could do it that way. Yeah.
>> How long do you anticipate this process for? And what happens if you're on vacation? Um and >> how far in advance? groups. >> Well, that's the other thing there policy that they have to wait they can sub it more than than 90 days ahead. So,
>> how close but how close to that day before and you're on vacation then what happens? >> Oh, I just go to me. >> Yeah. >> Yeah. >> Um and then I like I'm just playing out the ideas, right?
to one thing is that um when it's on as it has that pretty long picture and the thing it says the capacity and everything like that like I worry a little bit about it kind of becoming a little slightly less professional by having a photo in a regular forum that's not my biggest problem also maybe the link on asp could go to this form
instead like it also on aspect that's the piece I think for I know as a user of my using it for my girl scout troop is like I literally go on I'm like all those are taken let me for another room in town. So like losing the
calendar aspect of it is it will it's just it's going to >> or you can still use the calendar like you could look and see if anything is in that room. >> If you keep that updated based on the forms you get. >> Well, I would still have to put it in
the I would be entering calendar. >> So if it's there then it's booked and if it's not there could be free. Or is that something like would you be doing that like every morning you would do all of them? You know what I'm saying? Like so it's as up to date like this like it is now,
>> right? I think it depends on >> Well, it's still the way it works now. Someone still has to approve it. >> Yeah. Says it's kind back saying that's true. >> Yeah. >> Yeah. So people still have to wait >> anyway. You can't book more than 60 days
in advance and no group may book a meeting room more than two times in a month without permission. That part of the current policy. >> Yeah. The problem is people are taking advantage of but that that's why we're trying to take >> Oh yeah. >> I mean I really do appreciate that there being a manual staff making sure that that doesn't that kind of phone isn't
happening. >> Right. >> Um and I'm not the one using it which is why I kind of want really because you you do this you use this. >> Yeah. And I know there are other Girl Scout troops or individual entities. So like our group represented is actually troops level not girl scouts and so only
girl scouts only two troops use it in one. So like there is >> like I that's the kind of exception that you would need to know about right >> but is it yeah or you say only two troops like that's the decision we have to make to say okay only two two Girl Scout troops can use many times over the
course of a month regardless of what troop they're in. Or is it any individual group which has a different title? We each have a group member, you know, like that makes this an individual group, different bank accounts, all the things which I which I think that having your group be able to do it twice makes
sense to me personally, but you would need to know that this right like as as the person manually reviewing. That's >> how does that break down like a dance group or something? You said no dance groups, but like other groups structured. So with other groups it's not as the dance groups is our biggest issue
because they're coming from all over even like we had someone from Nashville call us and ask if they used um so >> I think once we >> word has gotten out >> word has got to happen >> right so something else we were all discussing also is like maybe we should
start like giving priority to let first >> yeah and then well that was for programming I was going to not mention that ever again cuz we talked about it and I said my thing but yeah you have to have a library card to book the room. So how?
>> Yeah, but people still did we ever did we say NVLC library card or Wilson library card? >> Oh, but even Nashville that's not MBLC like how would they get how would >> Yeah, we didn't tell them they could use it. >> Right. But I'm saying like they
>> The thing is we're getting phone calls from is that we're getting people are asking. >> It just says a library card accepted by RHL reservation system. So I don't know. that means anyone anyone can go get an MLC
card, >> right? >> Yeah. >> Yeah. >> So Sam, maybe what you and the staff can do is take see and point out where propose the changes that you think should be made to it.
>> I think Michael already did that, but I'll send it out to the to the committee. >> Yeah. and then have the committee review and >> maybe we can all look at it from user perspective too. I'm not against creating barriers to use of the rooms
that slows down and makes people think and not being held accountable to the state of the rooms. um and gives you guys something to point to if it's been misused uh for
and we say that you can say that you can't use perm because there are reasons why groups would maybe use that privilege. So I think >> yeah there's two pieces here. I agree with that. Like I make sure the staff has the has input, right? I mean, if the
staff are upset or needing changes, we should totally address what the staff's concerned about. >> And I appreciate that there's a process that's been proposed. Yes. So, one way I think as a user, I can also see it being like it's a sharp change and I think it needs to
be communicated well to all the groups who are currently using them about why the policy is changing. I mean, I imagine this be like a roll out, not a part. Well, I think sort of like, hey, in March, >> any new reservation starting when the
policy changes or whatever, but >> the dance groups such as are there any kind of first amendment issues here? Is anybody going to And especially because we're talking about specifically mostly Indian dance groups. Yeah, I thought that's one of the reason I was so like hesitant.
>> There was a group of like five dancers who wanted to come in and practice like are we saying no dancing troops at all? >> So I I did that today. So there was a a group that um I spoke to today that was the first group and I explained to them
that they're not I I understand that it's not you but it's the building's being damaged. there's there it's security issue when on Sundays they're the door the library is not open and they're leaving the doors wide open. Um and so she understood and she like every
time I talk to them they all apologize. It's just they can't keep track of everybody that's in cuz they're bring it's not them. >> Yeah. it's their partners or their kids that they're bringing with them that are hanging out in the gallery and they get bored because they have nothing to do because they're family members are
dancing in the search room and so they go and they wander and they start making mischief and you know so um >> witness like >> true >> being like you're disrupting our meeting and also you're going to break
>> Yeah. So technically I I have the ability to deny whoever. So >> and I think that falls under the policy for disruptions and >> but but there's some groups that probably aren't disrupting and so I could see them saying like but that wasn't so I guess I just I guess I'd
want to just check with the alert to make sure. >> We can ask >> especially cuz if you're saying if it's like no Indian dancing >> but that's what's happening right? Yeah. >> You could look at that. So >> right now what I've been doing is
groups. There were groups that were like 30 people, but there was another group that was like eight people. So I let the eight people group >> come in because if it's important that's where you talk to I can talk to.
Yeah. Thank you. What um is there difference between hours and the library staff? I mean, yeah. I mean, I think it probably slows down, but they all they're like if there's like a half hour, they're they're trying to book it.
They're like like anytime they can get. So, um yeah, I don't think it makes a difference to be honest. Yeah. But I'll ask town counselor. >> Yeah. Any other questions about that part?
book. Yeah. I mean, I think also like giving priority to like Littleton people with a Littleton library card would also help cut down, you know, because I think sometimes there's probably groups in Littleton that want to book a room and it's already booked by another group. So, if we start giving priority to Littleton, it would lessen
the availability for these other groups. I mean I I I completely understand that we have to find you know we don't want people to think we're discriminating and you know >> as I said about the program thing was just a different thing but I do think that like places of there's a thing I don't know how this would work with
meeting rooms it's a different story but like for the first week it's Littleton right or until this date it's Littleton uh that doesn't apply meeting rooms but I I think it's probably okay but I don't program >> for programming I think it's okay for meeting rooms I'm not sure I about
functions. >> Well, it wouldn't be the same way, but whether or not it can be like some somehow prioritized for those groups. Yeah, I don't know how to do that. That's >> well and regardless, the the type of activity is something that
we have control over deciding about the use of space. So, you know, I know that my own child has borrowed the starts room to practice coro with friends for various drama things, very small number of them. But again, with an adult supervision given
they're under 18, but again, that's an activity that we're saying is no longer permitted here, >> then that they have to look at. So, >> and if it does, if it solves problem that we're having. Okay. >> Mhm.
>> I think but but there is that right. >> I think you have to blanket apply it across the board and allow exceptions. >> Yeah. >> Interesting. >> Right. So, the other thing is um >> Oh, that wasn't it, Sam. >> That's No, no.
So, um, the town is facing facing a deficit of $2.2 million. >> And, um, we were also informed that insurance costs are going up. Originally, they thought it was going to
be 19% and now they're being told it might be 29%. >> Yes, >> I think we all know why. Um, so basically, uh, Robin, the finance director, sent out an email, um, like two days ago asking all departments to take a look at
their budgets again for next year and see where they can make cuts. She didn't give a specific number. She didn't say specific percentage. She just said, "Take a look. See what you can do." But she also said, "If you don't or if I don't hear from anyone, then I'm going
to start telling you how much to take, including cuts to staff, positions, or hours." So, I took a look at our budget and um let's make this
all right. So, one thing I took a look at was um wages for overtime. So every year I've asked for money. So this is Yes. So every year, so this is the past
fiscal year. So this is how much I asked for this year, last year. As you can see, uh I asked for an FY24 74035. Didn't use any of it. Didn't use any of it last year. Gave it back. Same thing probably
going to happen this year. So, I um eliminated it from next year's because I'm I haven't been using it. So, that's $7,000 right there that I can cut. Um other thing,
um cut down on office supplies, processing supplies, travel. If I look at travel, I use I ask for $500 every year. I use like 100 community um because especially since the trustees gave us gave us money so don't really
use that. So give that that that um postage it's like stamps that we use you know we can take that from wherever and processing supplies and office supplies that's we do use all of that usually every year but I can take that from
state um then uh for books I did cut that down so um I was concerned about the more so I took a look at.
So if you take a look every year I um so every year I I always ask for the town money to cover the MAR basically but there are other things that also count towards the MAR. So like um the money that the friends give us for museum passes that counts the MVLC
content. So last year I actually had to spend to reach state aid compliance 142,000 but what I actually spent was 199,000 when you count friends money and e- content and all that other stuff. So
there's a buffer. So I cut down what I asked for and I figure out what the is. So this is the mark calculation. So you the way you figure out the R is you take the last three physical years you add them up you divide by three and
then this is the number that you have to get to. So this is what with my cuts I'm so as you can see I really need 929,000 and change but I'm asking for 951 so that's okay. And then suspend for
materials. Um, I'm asking for 135,000, but econtent I'm asking for 13,000 and the friends usually give us 10,000. So that gets me 158. I need 157 to be fully certified. >> So the museum the friends just approved 7,000. Is that going to make a
difference? >> No, they they actually give us more. We asked them multiple times throughout the year. It's Yeah. >> Yeah. So yeah. So >> the risk is it's next fiscal year. So as long as friends can continue to contribute their portion that Sam relies
on. >> Yeah. >> Then this calculation works. If they for some reason lose all their money, >> this don't work for me that support the line that he lying on. >> Right. >> So altogether when you take the expenses
that I cut payroll that's 26,000 I removed from >> percentage of that. >> I don't know. >> Yeah. What's your total budget? Total total budget is 951,000. Oh, it was 977 before 951.
>> Yeah. So, it's around 3%. >> Yeah. 3%. >> Yeah. >> So, yeah. So, this is what I'm thinking of asking or or giving. Hopefully, she doesn't ask for more. Um, if she asks for more, um, so from
the state perspective, I can I can spend 90% of the MAR and still be certified. Problem is, you don't get the full state aid. they take away from they take like a certain percentage I think it's like 10% 12% something like that um but and
so for 90% I would have to have 141,000 spent materials but yeah so this is to keep us certified doesn't touch staff but I don't know what the other departments are going to do so this is
what I was planning to give to Robin this is due by tomorrow by 11 by the way >> plan does money touch state a correct? >> Um, so yeah, it would I would that's where I would get the money for the um other expense off supplies processing wise. I would either take it from state
aid which we have like 30,000 that's usually >> how much we have every year. So it's only that's a yeah it's only 4150 >> and you I mean and you know like for what we kind of do in our budget your budget from us every year too if that has to be moved that's something we
>> break right >> yeah it's it's really not that much >> technically but yeah so >> so the tightest piece of it is the D800 >> yes >> get meeting the bars
>> and I do just to remind everyone that Sam came to us at the last meeting and said he actually is already under budget. >> Yeah, I was like 3,000 >> year thanks to retirements and >> thanks and the um MDLC
year whatever. >> Yeah, it was 3,000 in the other budget that I gave last time. Now it's 29,000. >> Yeah. >> So 3.4%. >> Yeah. >> So it's already lower. >> Yeah, it was already lower. >> I do think you should lead with that. I've already have a lower budget and now
I'm taking more out of it. >> Yeah, they were very happy with me the last time I >> just FYI, it's not 3%. It's 3% from an already reduced place. So I think you can I think you have to be very clear. >> Another 3%. >> Yeah. So we're like 6% 10%.
>> Not really. It's like 5%. >> All right. >> But but I think that's a a reminder that perhaps like you're already adjusting. You've already adjusted down and we're adjusting down again. So like we're we're showing that we're >> Is this something that you are
presenting that you need somebody that you like somebody? >> No, this is an email that I'm sending you Robin tomorrow informing. >> Right. I just wanted to like if you needed us for anything, we're here. >> No, they haven't told us yet when we're meeting or anything like that. >> Um and they're not meeting here anymore. They wanted to meet here, but the days
they wanted to they changed the select board changed the dates. Um so they weren't available, so now they're meeting somewhere else. >> Yeah. So I don't know where they're meeting. Well, I I know where they're meeting. I just don't know when yet.
>> So the other useful thing is your 135,000 is like a hard line. Yeah. >> You can't you can't give them more from that, >> right? >> Yeah. >> And that I mean in a way it's good to just say gift without jeopardizing. >> Yeah.
>> Being certified as a library. >> Yeah. >> Okay. >> All right, Sam. >> All right. Thanks for doing all that work. Yeah. >> All right. >> And then just keeping in mind that all changes we do not carry forward. >> Yeah.
>> Matters. >> Yeah. That's why I need them to to give me at least that because then I'm relying on the state aid. >> Yeah. >> Right. >> Moving forward. >> When you go when you when they get the time when you do your evaluation, make sure you include this kind of this this is not in the goals like this is work
that is important. >> All right. That's it for my report. >> Old business >> um consultant I uh so I returned the agreement. Thank you for signing it. >> Um Barbara says she wants to start in February because she wants to wait till after the so I haven't really talked to
her to be honest because of the holidays but we're planning to start in February basically. That's the only update. >> Okay. That's the whole thing. Okay. >> Uh Ray Grande uh we have a change to committee so we should uh update that. Um, I was going to say, so, um, David's
going to because Chris is going to be on it this year. So, David's going to post his time on it. Um, and so you think we should vote to have Chris be added? Don't think we need to vote to have you off, right? Can you just like >> That's a problem. I don't need to.
>> No, I didn't understand. >> You weren't you weren't here. So, we were like, >> they wanted to populate the committee. So I said I want to take like away from >> it's okay to >> I do enough.
>> I just want to make sure I'm like taking it like I cuz I've done it many years. I don't feel like I >> Chris. Yeah. I don't Do we have to vote to take someone off the committee or just add to >> Well, like you could just vote 10 these
three names. >> Okay. All right. We'll do that. >> Okay. Grande scholarship committee be comprised of Kimberly, Steph, and Chris. >> I second. >> All in favor? >> I. >> Great. Um, I have been meeting now that
we have the names, I can do it. I have a meeting. It's been my to-do list every day to reach out and find a time to do it and it just keeps on getting pushed. So, um, I expect we'll meet in early January for our first meeting. That seems like enough time. In fact, holidays. I'll reach out with some dates
and date there. Anyone have any more questions about that? Okay, new business policy review. Sarah, you're up. Yes. Um so we made
some changes to the um trustee code conduct and hopefully everyone I shared permission with everyone so hopey everyone would be able to see it and we tracked our changes and a lot of it is just like you know for changes we did um at the
very bottom you will see like below the approved date is a lot of language that I pulled from the board of selectman um code of conduct. So that will like that will all go away. That was just as a placeholder to see what language we might want to incorporate. So once we
approve these changes, all that language go away. That's not that was just there as a you know like ideas. So um you can see you know the word changes we made and then some things got merged together because they made sense to go
together. Um so Let me know if you have any questions or comments or if you just want to go through changes one by one. >> It was approved. We created this in 2024 and then we said we should
review it annually. So we're reviewing it. Thanks for remind So David, are you I don't know if you know the history behind it. the select for a few years ago um after some contented years decided to vote on
a um to create a code of conduct about how they should be interacting with each other and also um so that's where this is stemming from and from that process they requested that every board consider adopting a version of their own. Um many
boards just took theirs and with their own board name on the trustees decided to given the laws and obligations that we fall under that we share together to our responsibilities. Um which is where this why this has come about just as a
reminder of the history of this do a lot of work on this. I appreciate it. So is it um it's in the spirit of a intention as opposed to a >> must should. >> Yeah. Contract.
>> Yes. >> So we talked about that. >> Want to be together. >> We met earlier and just to review it and so sometimes it does say should but sometime where it says must we feel like it is appropriate. um but where it was more
>> and and instead of must should we in those cases be using shall which is the legally strong term? >> Yeah, >> in that case like the trustees must comply should we be using shall comply with laws rules and regulations that apply to them in the library? >> Yeah, we thought must sounded stronger
but if you think shall stronger shall >> okaying word I will >> in some places you change shall to should which means you're making it recommendation. >> Yeah. >> So, I think we just need to make sure
that where we think this is a requirement, we should be using sh. >> So, if it So, is everyone okay if we start from the top? >> Yes. I think there's so many edits on some of these things repeat and some weren't crossed out before but now are. So,
>> do you want me to track the changes >> or do you want to track the changes? >> I can do it. >> Oh, I can actually. >> Do you want to do it? >> Um, so the first change would be the first paragraph is just changing who to
in concert with the staff to make patron service the continuing priority instead of who. Is that okay? It means you're sharing it with them instead of >> um assigning it to them.
That's >> true. >> It's a collective responsibility. And then picking up public library saying trustees are accountable for the resources because we already said trustes earlier. Yeah. Depends. It sounds like for this parable
at this point and not the worst collective whereas the paragraph above is talking about the Dory's collective and then ensuring the library provides the best possible service to its community instead of our community.
>> Okay. And then the following code of conduct though by no means an exhaustive list. It just says exhaustive identifies key obligations. And then we are proposing to take out trusty shall repeat respect sorry respect the opinions of colleagues and
not be critical or disrespectful. And we just changed it. Um >> I think that's one of the things that was absorbed into something. >> It looks like it's in the second. Yeah. So it's like we're taking out redundant language. >> So again the difference being the one that's from the select word they're
using shall that's where that first came from >> and we've taken and softened it to say should in the second >> in the second is that how we would like to >> I think so we're going to try real hard right
we felt like should was softer here. Yeah. And I I I mean we the committee felt that should is the appropriate word here. But if you feel we >> okay let's see let's see yes. >> Yeah. And yeah in the capitalization you
can just um and then again trustees shall comply with all the laws. That's that's just redundant. So you know see that in the first bullet now it's elsewhere. Yeah. and trustees in fulfilling their responsibility should not be swayed by
parts and patient interest. We're saying we're suggesting should instead of shall but I'm going down to the select just actually helping shs and shs really well intentioned reminders. I I
feel like should that's what should does um because we are humans. Yeah, we were kind of debating back and forth. >> There's no repercussions for somebody. >> The laws make sense. >> So law shall >> Yeah. >> And you know the other thing is you're
not always conscious of your >> of your ideology commitments. They just >> it has to be called your attention sometimes. Yeah. Shall not engage in discrimination. Yeah.
We're going back to now. Okay. So, that's going to be >> Well, it's not instead anymore either, >> right? Sense. Yes. Right. >> Yes. >> Right there. You're asking expressing
>> the next one is shall because that is a legal issue. >> Yeah. >> Yeah. No, this the confidential nature of business is a shell and it's outlined in our policies. Not sure. Okay. And then shouldn't be trustees should shall respect the
confidential nature. >> I'll be right back. >> I think that's also part of the library of rights and things like that. So I think that falls into a shell. Am I accepting that or the the one with um
accept it first and then change it? >> Yeah. When I Okay. >> Yeah. >> Okay. The bullets combined. >> Well, it was like two thoughts in one bullet before that were not connected actually.
And excuse me, did I do that right? Sorry. >> So, next one. It should be a should instead of a must. Agree. >> Distinguish clearly in their actions.
>> Yes. >> Yes. >> Are you okay with the other changes in that paragraph regardless of whether they personally agree? >> Yes. The next two are repeats from the free word there. Yeah,
>> that taking that line out. >> Yes. Taking those next two all the time. >> The next one is our conflict of interest. >> Yeah, >> you have to. >> Right. >> So, we sign up here. >> Yeah.
So that should be a sh. >> Yes. I mean it must actually works well for that one. >> Yeah. >> Must stay for consider it still means the same thing. It's just you're right from the
from the like you do it from the straight daily showers. Yeah, >> on the bullet of trustees should not interfere with management responsibilities like we really shall not >> interfere with
that is a line we've been trying to >> reinforce stronger language >> so the child system >> for the resation interferes with >> shall not interfere with management responsibilities. >> It's a nice correct that protects our
director. >> It protect and and the delineation of responsibilities. >> Yeah. >> And I think and and to be honest that actually harks back to the select board's reason for starting this in the first place. And that was a main reason
why they started that because >> blackboard members started interfering directly with >> going town employees below the tax administrator. So >> conduct business in >> we shall shall shall conduct business in
manner. So shall again that's good. >> Thank goodness for undo the next sher from last >> I take a shower on the last as well. >> That is kind of our responsibility. Someone had a comment.
>> The comment went away. I got you. >> All this stuff at the bottom. >> Yeah, you can delete all. Yeah, everything below the date of the approved date is um can be deleted. And then if you could just Oh, and we
have >> um and then because I don't know how this worked with uh with the select board, but should we each be signing this in addition to our our conflict of interest when we get elected? And on what schedule do we sign this this fall? Chris,
>> we should probably be reviewing and signing this upon the first meeting after the election. However, we didn't do that this year. So it could be that we >> but I think if you get everyation do it. So if you review us every 12 months
>> or lasting >> yeah I feel like we can review it now so that we're up to date but then perhaps in our schedule of activities we do that in the first meeting in May after the election. >> Okay. >> So that way we're starting each fresh year. We'll add that to the calendar
year. >> So should we change the approval? We should like vote to approve it, >> right? But no, I'm saying should we change the approval timeline so it's closer to when we're signing it or should we still just keep like review it
in December and then we sign in May? No. What's I mean our vote um we can go on record >> approving it in December and then we could say our intention our
intention is well could sign it at any right now >> with the new 6 months from this and we'll just change the code every time that >> but then you're sort of intentional or mutable Yeah, I just added that to the calendar.
April 26. Okay. Make sure we cycle. >> Yeah, I think we're not on a pattern yet where we're doing it and that will become >> Yeah. So, let's let's uh we can vote to approve it now. Okay. >> And then we can um and then I just put in the calendar for us all to do and at
our meeting. >> Yeah. Okay. I move to approve the Ruben Horn Library Trustee of Conduct Policy. A second. >> All in favor? >> I >> I Great. Thank you. >> I can change the acceptance.
That was a lot of work. >> You know, for that. >> Thank you. Mini golf liquor license. >> Sure. So, do you want to do it or do you want me to show what it actually is? But as you
know the every year the friends ask us to approve a liquor license for digital to come during library mini golf. Um they're doing the same thing again this year um in March. So they've asked us to approve it so that they can then go to the slug authority if they're
>> any questions. Are they using ongoing? >> Yes. Sarah talked to Durable and Durable said they would be able to do it. >> Correct. >> And are they getting insurance? >> Yes. And um the only other thing would have been the detail, but last year
>> they said no, we didn't need it cuz we're not that wild. >> But I I I usually do asking. >> Well, it's part of the I usually ask the WH, but he usually says yes. No, >> it's definitely part of that process, you know. So, just ask again. Yeah.
Yeah, I definitely >> So, you want me to make a motion? >> Sure. Go for it. >> I move that we that trustees approve the application for all the new lessons. >> Do we need to say a date or for the event >> for the mini golf event?
>> Yeah, for >> specific. Yeah. >> Want to try one more time? >> I know that's too many ends. I move that the trustees approve the application for derigible
to receive a liquor license for the mini golf event. What were those dates? >> Yes. >> Great. I second favor. >> Great. Thank you. >> Thank you.
>> And Sam, thank you for so much. I mentioned to Sam that he is he is 100 represents Stanton his goals for the year and this month for it was volunteer handbook and a one pager about the library. >> Yeah. So I created a volunteer handbook for to go to volunteers, senior
volunteers and granny's scholarship kids. Um basically it starts with a little introduction for me saying thank you for volunteering. um a disclaimer. Then it goes on to talk about the
library, our mission. So this is from our last strategic plan. So I don't know if this is going to change soon, but there's what we had previously. Um then important contacts. So me, uh Tracy, Susan, and Mike were the main
people any volunteer usually talks to unless it's they're working for the children's. Um usually the things questions like hours and procedures go through this and then um there are too many policies so I just created a link to tell them where
they go. Um and then volunteer policies talked about um how we choose them based on their qualifications. Um that they should be attendance should be you know pretty good that if they miss any days or late
then that would be grounds for us to um release them from fall um background check. So any adult has to go through a query check. So we usually handle that. Um usually I give their names to HR and then HR gives them the
application and then the application goes to the place to manage. It's usually done in like a day or two. Um yep. And then canceled events or tasks. Um talks about you know whether they're sick or whether you know that of course
they're it's okay for them to miss but you know just don't make it a habit. Uh cell phone use um you know limited cell phone use. Don't do drugs or alcohol. Uh emergency procedures. If there's an issue, talk to a staff member. Basically, don't try to do anything
yourself unless it's a, you know, big emergency. If you discover a fire, you know, help close the doors, you know, let a staff member know, pull the fire alarm, all that good stuff. Um, same thing with lockdowns. if
there's a shooter or something and don't give meds to anybody. Uh, hurricane tornado warning took it from our disaster plan to meet down here. Um, same thing with um emergency situations.
Report to a staff member to disperse possible personal appearance. Um, you know, there's not a strict dress code, but don't wear anything too crazy. basically um something accessible. Uh safety uh your safety matters. If anyone or
anything makes you feel unsafe, let someone know. Either myself or another staff member. Um smoking, no smoking, service hours. So, every um person that does volunteer hours usually has to get some kind of form filled out and signed
off on. So, it talks about what the procedure is for that. um types. So there are different types. Delt volunteers, senior tax work off, student volunteers, and r granny scholarship recipients. And then this talks about the types of things they might be asked to do. Arts
and crafts programs, clerical work, marketing, gardening, outdoor help, program help, see library. Yeah. And then it says that we have the right to terminate their volunteer experience
basically. So any questions? Not about that, but just in general, do you ever do fire drills or Alice training or anything like that? >> We've done Alice training. Um, we haven't done a fire drill in a while. I think when the the fire department came to do the um CPR training, I had them do
a fire drill, but that's good. >> Staff. >> Yeah. Yeah. We were talking about that department at meeting how some of them need to get CPR trained. Um, probably some other staff could like I could probably use a refresh. So, yeah.
>> Yeah, we talked about doing that in a future meeting. >> Does the library have an AED? >> We do have one upstairs and we have the box down here. They're supposed to get it for us, but um George has been So, they have to go through the fire department to get it and he keeps asking
them. So, I I would mind George to, but we we do have one upstairs. This is just this is just to format anything that over pages. The seventh page it says lock down procedure external event and then procedure for ill or injured person is indented and it
should be done. >> Yeah, there are a few reorganizations of like sections that I might recommend. But I mean I think that content is all what I would hope would be in a guide. So that is good. >> All right. um >> like when I thought drugs and alcohol
and then later on the doc >> well and there's some like I I can I can get you my feedback Samop >> there are some like sections I feel like should be front and center and then the type of volunteering maybe should come >> earlier and then all of the like
procedures and everything later >> welcome people first make them feel good then get to the >> So there's a few but again when I went through it I think the content is here that I would as a volunteer I would want to know. So I think in terms of content it's great and helpful. >> You can send me your notes.
>> Thank you Sam. >> All right. Uh then the other thing was that one Peter which actually is not in my room. >> Nope. I it looked in there but I made it anyway. >> Uh so we're going to be talking about
the one pager. So, I did remember talking about it, >> but we talked about it in a meeting, but it was not in my review. >> But it's okay. Whatever. >> Well, thanks, Sam. >> I think it was on the subs of talking to a woman that was going to do that, too. I have it. I have one pager
with library awesomeness, graphic, stats, bullets with Katrina. That's what I have written down for December. >> Well, I didn't do it. >> Yeah. >> So, yeah. So, anyway, I um So, yeah. So we had in the past year we've had 81,255
visitors 214 circ transactions 7500 per anteneise >> is the certain transactions like m physical materials >> um yes >> so not including electronic >> no it doesn't >> it does include
>> yeah yeah it does um market value of ebooks so MVLC actually sent us something to help because of their increase so that's where I got this from So market value of ebooks borrow is 67,000 just for us. >> So it's kind of like how much money we've saved not purchasing hard copies of books is what we're saying.
>> No, this is the ebooks. >> Just ebooks ebooks. >> Yep. >> That's what we're saying there. >> Yep. >> Okay. >> Yep. Um we've had seven >> you purchased it. >> Yes. As a community >> uh 7,000 reference questions and for
every $1 spent you say we get $33. >> That's just in 25. >> Y >> Well, it's a pretty impressive thing. $1 spent as in tax money. >> Yeah. >> Okay. So, the one thing like I like the bullet points, the talking points are good. Um the market value of ebooks
borrowed is one thing, but like what about the physical >> um yeah, I have to figure that out. >> If I correct, that's a calculation you have to do. Um yeah, so those >> that would be the only other thing
because then I think the true value of what the >> library provides is is missing a large chunk >> because that's and like when we come around to budget time, right, and we're like, okay, well, we're asking for this, but we're saving anyway. Yeah. >> Or public is
>> the public is. Yeah. >> Yeah. I can add that. >> I like it. >> Thank you. Well, and and think some of that $33 includes programming it, too. No. >> No. >> That's just materials.
>> Yeah. >> So, try it out on the select board. >> The return on investment is very good. >> Yeah. >> Yeah. >> Just slide that in with your um budget submission. >> I'll bring it to my uh my attach it.
>> Yeah. They do it. You know, they have those big. >> Yeah, just put it on a t-shirt and when you deliver, >> you can cricket this overnight, right? >> We can do it. >> It's in our library of things. >> And then we can check it out again.
>> Okay. >> Yeah. I think just if there's a way to monetize the value for the physical items too, that would be >> library. That's another value. >> What is library? >> Absolutely. Yeah. has been very useful.
>> Yeah. Library of things and then all where my other Yes. And then reference questions asked. Is that how many were answered also? So maybe I'd say reference questions answered instead of ask >> open >> like how many 6,000 were like I don't know,000
>> 69 >> candle. >> Handle. Oh. >> All right. >> It's good. And then in terms of we have this now, how do you even use it? >> Um I was going to share it in the newsletter, bring it to those I actually
was going to bring it to the right meeting. >> Even if it's not final like >> if you ever ask for anything, you can have a like some copies there. >> Yeah. >> Interesting. >> Yeah. >> I think I think just even having some
around the library. This was something they suggested at the when >> Yeah. >> Which is the one that we went >> trustee one last year. They said have something like this. >> Okay. >> Thanks.
>> Do we have any other business? >> You're going to leave. >> You're going to the legislative breakfast tomorrow in Lancaster, but I have a schedule. All the ones that Friday mornings >> often >> because that's the best they said at the legislator.
>> Thursdays or Fridays because that's the day the legislators back and forth. But anyway, um I want to let you know Westboro is January 13 and Actton is January 30th.
They're both close by. So this might be useful. >> Yeah, it's either 8 a.m. or the day. >> Monday again. >> Westboro is the 13th of January. >> It's a Tuesday.
>> That's a Tuesday. And Actton is Friday, January 30th. >> Yeah, there's an online. >> Thank you for bringing that up. remind you sick that day. >> Yeah, >> I was already sick twice last week. I
feel like I can't be genuinely sick, too. I was just pretending so I could go to a library thing. >> Um, any other any other mistakes? And MLS is back, right? The department. So hopefully we'll get funded again and
>> MLC can pick up the grants that that needed. >> Well, yes, it's that and um they're voting on how much to fund it. >> Yeah. >> So, I'll reach out and
>> you know did see that we should Yeah, I did see NBLC is like there was they're right. There was something that said that they are picking up on the grants that they put on holds. Is that an anticipation? There's an email about it. >> Sure.
>> Can I ask one question related to director? >> Yeah. >> You mentioned community reads and your report. Is there any details you can provide the community read event? >> Um yeah, we're doing it in March and April. Um it's going to be Brady
Sweetgrress. Um I already bought the books. Um they're upstairs. Um there is a Brady Sweet Brazes the adult version. Um there's a young adult version of that book and then there's a children's book that I can't remember the name of but it's very similar. And so right now
staff and I are looking for um programming opportunities. Um I did talk to the Nishoba I'm going to try to get in contact with Indians, see if they can come and do something. I'm going to talk to Judith about the conceive library
about doing something. Um, Jennifer and Megan are working on like some kind of arts and crafts project that they can do. But yeah, we have the books. We're just working on the program figure that out. >> And you can Did you need funds for that? >> No, we we covered it. Covered it. So,
we're good. >> I'll let you know. >> Braiding sweets. braiding sweet growing your hair. >> Um, we had we had an indigenous person from somewhere I think on the south. She
works at a museum, but she was amazing. >> Okay. >> I can get her information and send it to you. Um, she actually like she talked a lot about indigenous people and everything, but then she took us on a tour of like our like museum property and then the conservation land and pointed out all the edible plants that
were there. That was like Yeah, I will give you that information. Yeah, that would be great. Thank you. >> There might be something in conjunction with Bill and Conservation Trust, too. Yeah. >> Yeah. I was talking to Rob. Yeah, I was talking Rob about it this earlier today. >> Yeah. >> Yeah. Lots of places in town.
>> Yeah. Um I had a same question, too. What was it? I know you had the staff meeting a like a couple of months ago where somebody came in and asked the staff all sorts of questions and then you put put together all their responses, their answers to things like culture and stuff like that.
What are you planning on doing with that information? >> So that's going to be part of the um strate the question. >> Okay, great. >> Any other trusty updates give yours? I used to be in the library every day and I've been with the new job I'm here
so rarely that Tracy had to send back books that I requested. It had been over a week. It took me over a week to get in here. M usual. I haven't been in the library physically in a while but I constantly use Hoopla and Libby because I always have an audio
book in my phone and so I really appreciate the ebooks because I don't make enough time to read a physical book. But I have like I'm up to like 115 books that I have read this year. >> Yeah, that's how many different things inside. >> I mean, again, majority is audio books,
but still like they count. That's Yeah, still books. >> Um, okay. So, our next meeting is January 8th at 6:30 p.m. Um, and if no one has anything else, we
can make a motion to adjourn. November, right? Great. I don't know how many weeks I've read this year.