Hi everyone. I'm calling to order the meeting of the Ribbon Library Trustees on Thursday, June 11th, 2026. Um, so any correspondence? >> None. any >> uh
not >> No, she is not joining the clerk. >> Sure. Yes. Um Sam building updates. >> So the wonderful metal gate. Um so the the part that Eric fixed, it's hanging
on. It's the [clears throat] other parts that are starting to come off now. They're starting to come off the track. So um it looks like something happened where it got stuck on something and so um it pulled them off the track. So we're just waiting for the
access to the lift so that Eric can go up there and just put him back on there. But it's fine. It's not going to cost anything. It's just he has to >> it's functioning for now. >> Yeah, it's working. >> No, the middle gate.
>> Yeah. And then Tim's Tim is going to do uh he's going to come by and look at the hill at some point next week and we're going to discuss that. He just he's been waiting for it to grow in. Um he doesn't think it's grown in enough yet, but he said he'll take a look now and see how
it's doing. So that just so we're clear is Tim Pearson from Conservation Conservation Agent and he's coming to look at just to make sure that the coverage of the hill is adequate to close the watershed
>> and Sam you can email us an update after you meet Tim. >> Sure. >> Okay. And if it's not any steps we need to do to >> continue to work towards that. >> Yeah. >> That's it. >> That's it. Okay. Um so meeting of prior minutes. Does
everyone have a chance to review the um minutes from the May 14th meeting? >> Yes. >> Can I get a nomination to approve? >> I move to approve the >> everyone in favor.
>> I thank you for lost a second. State aid is $33,196.92. Mmdt has $15,782.37. Gift fund has $5,79054. The building gift has $30,743.71.
MBLC has $686,44. The lead has $116,895. And the bars month ending statement value is1,987,823.1. Thank you. >> Any questions? And that's stable. >> Okay, David report
>> friends. Uh then on May 20th, they uh reported final book sale numbers uh in all sort of aspects of what got collected. 40
70. >> Yeah. Um they reported that coffee cart is still costing more than intake but not in a dramatic or worrying way. Just Yeah. But it's up to
um they bought more snacks and we're nearing the end of their total box just to meet that sent down CBD months. So because they're going to be off next two months, they
approve putting $1,800 more into the fund that covers step The uh Sam requested $7,500 to contribute to block party and fall and winter programs
that are anticipated. The block party is Wednesday, August 19th and then so they approved those laws. We are beginning plan for a stuffed
animal sleep. Then children's room for second 30. >> You know what that is? >> I do. >> Okay. That was our original startup advocacy building when we had students come for story time and activities to
book a family night where they could go to different rooms and do different things and then their stuffy spent the night and our wonderful children's library staff had them have adventures and took pictures of them and then they all got tucked in and then they got picked up in the morning with some pictures of their animals escapes.
>> It was fun. It was a fun event. Yeah, they were very excited about doing >> help get some help from youth. >> That's a good idea. >> Pull it off. >> I think it will be so mad when we do a bit. >> Um
>> it turns out being kind of labor intensive. >> It is move these [ __ ] animals around. >> I think um NIH has a library committee. Not NIH. Sorry, that's my job. NHS >> NHS has a library committee.
>> We know all the >> and my daughter's going to be heading that group. Sarah 6. >> They um did yet another round of um
excruciating analysis of a mini golf event. What might be or not? And finally, we would schedule to do it again and perhaps tweak aspects
of the Friday night experience. They were all over the place. Big and small tweaks and how to address the pieces of the event and enthusiasm >> refresh it >> either yeah make it less burdensome to
do something that's eroding or to revitalize it. still exploring that but at least they working on a date with the >> and I think that's the end of my report from they won't be needing
um >> they need a license that's not sound thank you David um >> okay just uh since I wasn't here, I was
missing from the minutes again. >> Just now he's missing his name is missing from the minutes at the meeting. >> So should we take a vote to amend the last? >> So can so staff will amend the minutes to add Mike.
>> Sorry. Sorry. >> So can I get um get a second? motion or I get a motion to amend the name that you just approved for last to add. Am I saying I'll second that?
>> All in favor? >> I sorry I make sure that >> it was a busy meeting. >> No, it's okay. >> It was your first time. It's okay. >> Okay. So, um, on May 13th, uh, I got an
email from the one at the Milberry Public Library. Well, actually, they sent it to the the info at Littleton and they forwarded it to me, um, asking about our sort of experience with Rokus here in Littleton. Um, she had a bunch of questions like, you know, cost, uh,
how they fare, damage, privacy issues, stuff like that. So, um, I sent her a good response email. sort of explaining my experience with them here and in previous libraries I've worked at. Um in
May I did 26 notaries which might be a record for me. Uh let's see um with MLC uh tech services I asked them to merge four uh records in the catalog add soft
cover ISBNs to two records. Um, Jen gave me four outdoor exploration kits uh that was donated by the Discovery Museum. So I so I had to catalog all those and um mark everything up and sort of get them
ready for circulation. So that was fun. Um we got a book donated called the Home and Happiness Botanical Workbook which I could not find a record for um anywhere. So I had to put it in manually in the system. Uh then I got a message from BLC
because they found a botanical handbook title rather than workbook. So we sort of went back and forth on how to um handle the situation and basically just agreed that we'd put both titles in the records and assumed that they were the same. I don't know why there's a
difference, but otherwise it was weird. Uh ASCO came up with a new uh way to mark the hutbooks. So instead of the paper on the outside which prone to breaking and falling off, she added um you know like caution tape um she added
that sort of underneath the cover that she puts on so it's nice and protected and um won't fall off. Uh and it's also easily removable. So it's it's nice. Uh, I talked to Tracy about it just to make sure that it's a little less visible than the paper, but um, they all seem to
we figured we give it a try and they sort of seem happy about it. So, we'll see how that goes. I think we're going to keep she's just going to use up in stock that she had of the the hot bands and then u we'll switch over whenever those are done. Uh, and then Jeff uh
gave me a bunch of uh really old books to put in the local history. uh a lot of them from like the 1890s and early 1900s which was kind of cool but they had four records in the catalog so I worked with MLC to update them. Um and all nine were
updated one duplicate was merged and a five volume set was merged into one record. Um for programming on May 23rd we had Philip Neil I'm gonna say probably not pronouncing that right. He presented his
news media and the misinformation age. Three patrons attended. Yay. [clears throat] Um on the 27th, uh we're going to be doing a uh program called music and memory. Um and I'm going to be working with uh the cast on aging and
the um center over there with them on that. And then on August 11th, um Rachel Benson, who did a a program in April called Painting with Wool, it's going to be back. Um it was very successful and
full and had a big long uh wait list, so hopefully that'll happen again. Um, we're limiting the registrations to little patients only. Um, and people who already attended the April 28th um, program will also be automatically
weight listed until August 4th. And right now, I think we have like five people signed up and eight or nine on the wait list already. So, that's good. Um, and [clears throat] yeah, they seem to be popular. and she does a um she does one for like each
season. This is her summer one. So, if this is popular too, I might just keep >> rotating her. Um and then last is just sort of the number of stuff that was cataloged for the past four weeks. Um
which will be kind of interesting because this is at the end of the year. So, the numbers are low and they will probably get increase as we go. So, that'll be fun to watch. Is this it? Dan report.
>> Sure. Uh, so Danielle and Amy uh spun out as both PMC CPR and AAD certified last week. Um, they attended a certification training that the town was putting on. Um, we received 24 applications for the open library system position. Uh, Mike, Tracy, and I did the
first interview today. We are going to be interviewing five five or six people and then um we also received three internal applications for the library tech position. Um so I'll be um Mike and
I will be interviewing those people next week. Um and since it'll be a library assistant that we're promoting, we're going to be choosing two um people for the current open library assistant. That makes sense.
Um, so hopefully we get two good candidates. Um, I've been attending an online ALA human resources crash course. Uh, so far we've met, we've actually met twice now. Um, so far we talked about how to properly format a job description
and a job posting, how to go about choosing someone to hire and choose applications and um the all the legal stuff behind that. >> [clears throat] >> And um yeah, so so far so good. It's uh it's online. It's led by um two one
former library director and one current library director and they both don't really have HR departments, so they kind of do all the HR, so they're um they're sharing what they know. Um I think they're in Illinois. Um but everybody
it's for people across the country. um staff uh underwent some basic ADA training on May 26th in town hall. It was a required training for a grant the town was going for for um ADA. So, everyone who works with the public was
required to attend. So, um we all pretty much everybody on the staff attended that. Um and it was interesting, but honestly, it was a lot of stuff we already do. It was that was good to at least hearing. [clears throat] >> Yep. Um, and then on Tuesday, we uh, uh,
Detective Sergeant Pablo Fernandez came and he offered us a civilian response to active shooter events training and, uh, that went well. Um, the staff learned a lot. They had a lot of questions for Detective, uh, Sergeant Fernandez and,
um, was pretty good. Uh, went well. Um, staff performance reviews are completed and submitted to HR. Uh, everyone pretty much received a good review or excellent review and no major issues to report. Uh, everyone who is eligible for a step increase will receive one in the new
fiscal year which starts on July 1st. [clears throat] And, uh, we are now accepting applications for artists to display their work in the gallery. Um, I posted it online. So, um, we've received a few applications applications already and
uh, that will close on June 30th. Um, and then at the end of the month, I'll be attending an ALA conference in Chicago from June 23rd to the 30th. And then, um, when I come back, that'll be like the couple of days before July 4th weekend, and we're closed on Friday
anyway. So, instead of just coming in for a day, I'm just going to take the rest of that week off. Um, so I'll be back on the July 6th. And, um, MVLC voted to approve moving forward with the new ILS system from Equinox, um, called Evergreen. And so right now their
lawyers are talking to our lawyers and basically figuring out everything's uh good. And then once that's done, we'll move we'll begin moving forward with um the roll out within the next few months. Have >> you seen that system? Um, so we used to
have Equinox >> and then we got rid of it because um, it was an older version that was terrible, but then like the year after we got rid of it, they drastically improved it. Um, and so Mike has actually worked it with it before. He likes it. Um, so yeah, so
we took a look at the demos and it looks pretty good so far. It's a web-based system. Um, pretty user friendly. I don't think other staff will have a hard time. Um, yep. And then, um, financially, we're, you know, on track for the end of
the year. Um, no issues to report there and the rest is just the stats. Any [clears throat] questions? >> Any questions? >> Okay. Um, the I have questions about the definition of in our circulation looks
much larger than it was 2 years ago. >> Mhm. And I just wondering if there was any insight into what trends are those just because we're getting westwards people coming to get things or those trends ebooks or electronic material they're being circulated more
like what is there anything to be learned from >> so it goes up >> junk it goes up and down every year so it's I I >> the [clears throat] definition change though >> no it's it's it's probably larger this year because of west patrons um definitely
>> but Um it's it's not a stable thing. It's it's something that goes up and down. >> I've been looking over the last few months and it's been like a consistent like 30% higher than 2 years ago. >> Yeah. >> Um it doesn't match the same door count increase. So I was just kind of curious
what's >> so >> I'm like it's either a definition change of what's being captured in that number or there's something else in there. >> No. So I have been focusing on buying more of the best sellers. So that might have something to do with it. I mean, I'm assuming Westford patrons coming here is
>> right. Westford patrons um yeah, it's it's a there's a lot of factors that go into it, but um >> I didn't know if there's any lessons learned. not but >> true economy may be affecting choices of borrowing versus by
>> um and then I was um just thinking of as I was looking at the new library assistant positions and you know we've you've had retirements you've had a lot of people leave and new people come and I was just realizing I would love a new staff list of who's where and what staff
position just for just to get wrap my hands where everyone is right now in terms of what role they're playing on the staff like do you have another stat staff chart or >> if you don't mind updating one it would be I really interested just seeing it in the plan
>> yeah just >> okay with names >> not with names [clears throat] >> okay >> that's it's really I just curious where people are currently I'm having trouble keeping a track in my mind and visuals if there's a way to look at where people currently are in roles and what if
there's any anticipated did departures or more retirements or whatever. >> Just curious. It's been a lot of change. So, feel like nearly every month there's a new confession about you having to do an HR work with them for a new posting.
There's maybe not ever. That's an exaggeration, but a number over the last year. >> Yeah. >> With retirements and [clears throat] thanks. Any questions for Sam? Thank you.
Okay. Oldness turn upates. I have no new updates. Okay. Uh Sam, strategic plan. So, I sent out the strategic plan um that Barbara and I worked on. Um it is
not final. So, if [clears throat] you have any changes, I can I know I I sent you guys the Google doc of it. um which I think >> we can't comment on it because then it becomes reading issue.
>> Yeah. And also >> things I would love to give feedback on before we analyze this just in terms of >> small things but then >> but I think maybe spending time on the objectives is really where we discuss. >> Yeah, I have one sort of um
one thing struck me as strange and that was the descriptions that desired adult services. I thought that sounds like a a fanic that would serve a strategic goal rather than >> I agree with you there >> and so I'm not sure it belongs in the
strategic plan document itself. >> Yeah, that was something Barbara kind of pushed for >> has to be there. I would embed it in goal the like number three where it seems like it's really most relevant. Okay. [clears throat] I would say after the
one one big step library could take to achieve both one three and six would be to hire like >> serves multiple purposes >> because otherwise it's it feels like it's solution like for a problem because you're call you're describing it before
you share the evidence for why it's needed. Yeah, I agree to that. >> It's just a, you know, in terms of document uh narrative trajectory. >> Okay. >> Yeah, I definitely and in that because it to me read much more like a advocacy
page like it was really calling out this is why this is a position and something we are clearly going for in a fiveyear plan, right? Um, and we've talked about this before, so this isn't a new thing. I think putting it in writing in
this document. Um, I think I just want to make sure that that that there's clarity over is it a position we're asking for or is it a whole department? It was a little bit blended in those I I read it both ways and so it was a little bit >> it kind of >> I just want to make sure we're crystal clear about what is it what we're asking
for in there. And I do think having it in the strategic plan aligned with the objective so we can show where it's needed and why. Um, I think it does then serve as memorial for the reasons why we need it and that might actually help us later on as we're
talking to FinCom in the select book. Advocating for the role like having laying it out there and clear writing is really important I think for that next step plan lays out these goals and doesn't commit [clears throat] ahead of time that you already have only
one solution approach to to meeting these goals. Then when you come forward with cluster's position, the document doesn't predispose people in any direction. So that that would be the reason to mention it explicitly. >> Yeah.
>> Or to only mention it as one of possible ways to achieve the goals. >> I do think the information in there is important to keep at our fingertips when we need it. And so the other thing if you if you relocate it I wouldn't put
the red font title of the non-existent person on the or chart either they aren't there yet. And so really the early part of the strategic do plan is telling us what is here what do we have right now what work and then what have
we learned through talking to our focus groups and then what are our goals coming out of that then it could be here's a way to get support multiples >> does that make sense
>> and I had emailed Sam that I would like to see the library hills slope listed somewhere in goal five with >> yeah I didn't want to write on this document but I also haven't taken the time to download it and then make my own
comments in it. So I'd like to have time today. >> So why don't you all separately send me edits? Does that work? Yeah, you can coales all of our thought into one thinking and present it at the next time you need. >> Yeah.
>> Or do we want and chair you can decide it? Do we want to just review the goals? Make sure we're all aligned for the goals we want. >> This is our perview responsibility. So now it's time to talk about them
>> and I'm assuming we don't need help with the title. I think >> at all. >> Yeah, we definitely want this >> professional lifestyle. I do think this is a document I see having at our fingertips to share as we go around to
various other boards or you know the town administrator manager whatever model we get going to just so that we can explain this is where we are and this is how we're getting to this five years from now >> absolutely should be posted in >> so it's just you know
>> I agree with you here so goal one to strengthen communication, community awareness, and engagement to ensure all residents are informed about and connected to library services, programs, and resources. I think that came out pretty strongly in
the focus groups that people are looking for ways to connect to information about the library skill ones. Do you want me to read the goals, please? You can do major goals or do you want to look at a direct list?
>> I meant the problems. >> Okay. Went through this part. And then goal two is to enhance collections and resource access by providing timely, relevant, and diverse materials that reflect the evolving needs and interests of the community.
Uh, goal three, promote information literacy and digital confidence by empowering the community to effectively navigate information technology and emerging tools such as artificial intelligence. That was the goal where I thought services library
direct because that's a hard to achieve without somebody spending focus stand youth and educational support services to promote academic success, creativity and overall development of children,
teens and families. And then goal five, advance sustainability and environmental responsibility by integrating environmentally conscious practices into library operations, services, and community engagement. And this is where you wanted to
>> I think that's the right side, correct? >> Okay. Goal six, strengthen the library as a welcoming community space by positioning it as a safe, inclusive, and vibrant third space in quotes for all residents. That looks cool. Yeah, >> good. >> I think these came out, all of these
came out pretty strongly in the feedback we got from focus groups and other conversations I've had. Um, Sam, do you think these are all achievable? >> Yeah. >> Within a 5year period, are there any that you are concerned about? >> No. >> I mean, anything that's in here, we can
if more information is gathered, we can change course, but >> Right. Uh, no. I think it's fine. >> And you think these will serve the library? >> Yes. >> Okay. >> You don't need to go to improve it or
anything. And then we'll all email any other individuals to see. >> Yes. And ahead of our next meeting. So, he has time to edit. We'll pick meeting later. right now. But >> yeah, >> and then try to get them. How much lead
time ahead of that meeting? >> Well, I'm also going to Chicago, so [clears throat] >> the July and August meeting. So, it'll be later July or early August. >> Yeah. So, that should be >> We're meeting on July 3rd and we must >> Sounds good.
>> No, Friday. No, the 4th is actually Saturday. I know. That's why I said July 3rd. Oh. Um, so we're all good on the street now. >> I think it's a good start. You guys can see it kind of coming together to tell the story of what where we are, where we
need to go. >> So, if everyone could just review it and then if you have any um comments, just email Sam directly, please. >> So, assuming we're not having a July 3rd meeting, is a week ahead of advance of the meeting enough time for you at most. Or do you want it earlier?
>> Okay. library under contract. Oh, that's neat. Um, all right. So, where where we left where we left the saga? Um, we had all reviewed at the last meeting and approved the contract as written and shared last meeting. So,
I um took that document, cleaned it up, and shared it. I said I would with the town administrator and I checked in with our town treasurer just to make sure that they think we can fund it. We can
um she did not anticipate any problems and um [clears throat] the TA said thank you for keeping us in the loop and keep going doing what you're doing Sam. I'm glad that your statement is continuing and so at this point we need to at the end of this meeting we should sign uh
unless there are any further changes con this is it okay um I don't think there's any edits it's been through the entire process multiple times at this point so that maybe we should sign it before we depart
um and then get Kimberly to sign as well okay >> and then it goes to the town treasurer for a signature and then Assuming it goes to the >> um does Jim Jim doesn't sign it, right? >> Jim does not sign it. You're clear, >> right?
>> So, >> we keep him in the loop, >> right? >> Important that he knows what's happening. >> Yeah. I think it's just me, you, and >> then he goes to the treasurer and then back to HR so they can put it in the computer system.
We should get a scanned copy before it disappears completely. But [clears throat] um so anyway, we're at the part where we can hire Sam effective July 1st and write a contract. >> Thank you for letting work on that. You're welcome. And then next time 3
years from now, somebody will need to take up this if I'm still on the board. It can be with me so someone can train under but it will need a succession plan. Am I still >> It seems like the last time we did this
was with you >> year of an election, >> right? So I think it's you >> shadow me. [laughter] >> It's fine. I think everyone in town has been delightful to work with and really helpful and so hopefully this all goes
smoothly. Welcome back. Okay, new business. Um, public, we're going to review the public posting and display policy. Hopefully, everyone is able to um access. Thank you. Um, so you can see there's a
lot of um there's some changes still. The first change is just like rewarding. Most of this is just um minor. There was nothing there was not substantively,
>> right? Substantial kind of talked about it and then so I feel like order statements. Seems like it's moved or changed. Am I in the room? It's posting in display, right?
>> It's post posting into display. >> Have a couple questions. Just minor things. No. Um, there's an asterct, but I couldn't figure out why. I think my cursor is currently on it.
It's in the very first sentence. >> And you added that. Was that meant to point to a footnote or no? Possibly. This is when we were going back with the art exhibits and we we wanted to make sure we were using oh displays. We wanted to make sure we used
a consistent term throughout. We were toggling between this and the art exhibits. So that might have been a no for us to talk or >> no for you. >> Yeah. Okay. And then if it maybe it's changed but um we're talking about the gallery walk
again. I'm highlighting things on you um here. And then in the art display, that's just called the gallery. What's the perfect term? What is the perfect term for consistency? >> The gallery. I've never heard it called the gallery wall. >> I haven't [laughter] either.
>> I mean, technically, it's called the gallery once. And that's that's cuz what Cheryl named it? Like E once. >> But it's just the gallery, not the gallery area, right? Do you know why she called it that? >> It's some kind of inside [clears throat] joke with her and her husband. Oh, and
since they they paid for it, >> they get to they got to name it. >> Yeah. [clears throat] >> Okay. >> But is it the gallery area or just the gallery? >> Just a gallery. We just refer to it as a gallery. >> Can you take out the word? >> Are
Yes. Thank you. >> And then we need a space after that. And then my only other question and this is maybe for discussion versus jumping in to try to edit something is I'm wondering if we should include a
statement someone like sorry backing up my brain. In this first section we um site areas where postings are allowable. So, glass cover bulletin board, display cabinet, console cabinet, temporary display spaces available by the
discretion of the director. I am wondering if we also should um call out signs posted outside on the building's grounds. Um I know you have approved the signs that you know were put out from me and things like that but um I'm just
wondering if do we feel like we need to call out that as a display area that is under the control of and decision making of Sam or the library doctor in general. >> Um yes since people generally just post things without even telling me.
>> Yes. So that would be helpful to have a policy to point to to say you didn't follow our policy. You didn't ask me [laughter] >> go about this. I don't I mean it's not I don't think I'm not trying to stir the pot. I just think it to be clear that if whatever
our policy is inside the building should be consistent outside the building. That is my preferred. So the policy is consistently applied across all libraries property. any outdoor signage. Where did you end? Is that not where
signage? >> Yeah. >> Is that okay, sir? >> Um, yeah. >> Think if it's parallel with everything else in the outdoor locations. >> Should we put on library properties? >> [clears throat]
>> I am the ruler of all of it. >> Don't think you get to choose what sign is on the you know COA building here but I do think we can call out that this is under jurisdiction to manage and um and that there's a process for that. That's
all >> for consistency. I think it's better to have it called out like in any indoor space. Now we know it's like taping things to the building outside of the building. >> Okay. >> People would never do that.
>> Any other questions? >> Oh yeah, they they cleaned it up. >> Did they get it off? >> Well, they told me they were going to clean it. Highway department told me. >> I haven't looked over. I haven't looked yet, but >> spray painting. If you guys remember, they were we're trying to figure out how to clean.
>> Yeah. Um when high I asked Highway to help me um with something else and they said they would do that, too. >> Oh, thank goodness. Look forward to seeing you updated. I had no other questions. Sorry. Anyone else? Are we good with this?
It does not want to stay for it to be right on the ground left motion to approve the public posting and display policy.
>> I move to approve public posting display policy as I'll second. All in favor? I I move. Okay. Moving on to Now we're going to the art exhibits and
display policy which is different and we're changing the name changing it to just art exhibits. That's what I'm a Chris and Chris Steph and I looked at this a while ago and then kind of dropped off. So that's probably I think it does make sense that we're just
talking about art exhibits here, right? So we should take out the displays. >> Is it? Well, this is >> Well, what if something's not an art? >> Well, if it's like a someone's asking like historical society asks if they want to display something.
>> Does that go under the display policy? The public posting a display policy that >> this is for the gallery. Well, >> people people have asked what's up in the gallery. call it gallery exhibit.
>> I like that idea. That works. >> Then we're calling out specifically which space is right. I think that's a good idea. >> Okay. Did you get that stuff? >> No, I was up with gallery. >> So, we're changing the name of the policy to gallery. Gallery policy,
right? What you say? Gallery. I said gallery exhibits and all this. >> Okay, it's fine. And it's a singular policy. Yes. >> So that means I'll have to be changed. >> Yeah. Should still be sort of plural
about space or should just the gallery >> right gallery and exhibit space in the library is gallery gallery. >> Are there other display spaces in the library beyond the gallery? Not currently [clears throat]
that's fall the second. Yeah. >> [clears throat] >> No pressure. >> We need to say art. We still would say art exhibits in the library. Gallery. >> Are there other exhibits? It says other
exhibits are made by General Sam >> where are you looking also using exhibit spaces so this not gallery then the library also uses those but the third sentence is other exhibits
are arranged by general staff what other exhibits >> by gather exhibits then other exhibits are there other exhibits >> maybe they're referring to like the glass case, >> but the glass case is in the display policy, >> but it also could be under the gallery
cuz we've had items displayed there. >> Let's leave it comprehensive rather than fine. >> And then we were asking Sam, is the period display period September through like August 31st. Do you have a specific? >> Yeah, currently that's what it is.
We want to say September 1st since we're saying August 31st >> either say September 1st or take out the SD on August. Thank you. We do appreciate removal of the sentence in our exhibit given that we are not
very but the criteria are still present. Okay. So, you want to say a minute sentenc contents? >> Yeah. comments. It Sam
>> Okay. Can I get a motion to approve the gallery exhibit policy? You move to approve the gallery exhibit policy. As ready. All in favor?
Okay. Thank you. Now we are to look at the trustee code of conduct which have to be oh we should we are reviewing this annually. Um my only quote it was like a high level
stepping back um was the inconsistent use of must versus shall and now I see should. So I think we just I think shall originally used in there for the like that language is used in the original um select board
code of conduct because of the legal binding but I know there's not necessarily how it's done these days. So I just want to make sure we are so we have >> discuss what we think should be there and be consistent. We did discuss it was a long discussion about must or should.
The shall was wrong and I fixed that today since dead. So the shalls are all now shoulds but the must which is the first one Chris was saying that is mandatory. The rest is like a guidance and the very first bullet statement was something that she thought was non-negotiable or we collectively
thought that. So if that's true for all of us we would leave must for the first bullet and the rest would be should not shout the sound. I'm not sure grammatically correct. I know in the Tony Jul to be the must
equivalent to shall um even though it's >> Yeah. No, right. I think this is getting into the I'm not a lawyer legally piece of what shall means in legal documents and policies versus
>> Yeah, I think should is weaker. Maybe that's that's hurts. like >> childhood, right? Or >> what if you want to make them all required? >> That's the quest.
>> I think should was we did should intentionally because it was like a guidance. >> That's right. >> Okay. So, we'll do should instead of shall >> that's correct. I can't imagine. >> Yeah. what the select course is this
because I know we aligned it with theirs at one point in time. >> Well, we based when we first based on the select board. >> Yes. And then we changed it obviously to fit
the library generally sense mandatory require like the first bullet being like we're going to follow laws and shall there's no shall be blind to those
Yeah, unless there was like a requirement that we have to do all the others, you can just use should. >> Yeah, I can see the shall appears in a few of the bullets in the selects like select word shall enforce the code of conduct. >> Um
it's a funny one because we're talking about the code. Um but there are shs in here for things that are like guidance but not required. >> Are we happy with the shoulds and shs? Not the language of it but the where it falls the placement of it
>> like no just we agree that the first bullet is more of a must or mandate and must more guidance >> I think. Yeah. >> Yeah. No, I think is is there any polic where you feel like
uh failure is is really unacceptable >> and the confidence one the trustees should respect the confidence should be shelled but everything the other sort of strive to >> I think you can make an argument about why you would breach them with confidence if there is a dangerous
situation right you overhear something you you decide that you need to take action on it. So you can't up you can't always 100% uphold the confidence but you should generally
hear that good I mean we shall upload library patri library patrons rights privacy that is one of the cornerstones of our job but again I think that falls under laws and
things too so less clear Unless there >> second to last one about business that might be [clears throat] >> I does that actually fall under the first one like apply with all laws rules and regulations like
>> well should it do we either one need it because it's >> duplicating the up or does it need to be called higher earlier in the >> You could put it next to it. That might be >> do all the sh >> I think that's better.
>> But I think it deserves a stronger. This is minor one, two, three, four, and fifth. Bullet down. Now, trustees and filling their responsibilities just to be consistent should say trustees should and then not be swayed by blah blah blah when filling their responsibilities.
>> I thought start the sentence with people responsibilities. >> I think she's doing it because every I'll do it this way back in the trick. Do we even need that? I don't know. >> Well, I mean, I guess they're saying
like we can do whatever we want on our own time if by saying in fulfilling of our responsibilities. >> We can be as swayed as part of things as we want, just not in this room. I think that's the intention there. >> Yeah, it probably does belong up in the
front of that somehow. >> As as much as I dated the grammar of it was >> could you do trustee should not be in fulfilling responsibility sway bot yet? >> Okay, there's a good solution. I can
even do the bot. keyword is dropping. It's [laughter] very You got it. >> What if you >> here? >> What if you put it after criticism and then end the sentence and start another
sentence? They should repeat. [clears throat] Yes, they should try criticism in fulfilling their content changed. Correct. The third from the bottom line sounds like
that might be enough. Think in like 15 years someone's going to be like this shell in the shape of either deliberately picking the shells through. I feel like this is the shell should discussion happens over time because
we're like it's a majorly learning residential guidance. I have no other recommendations. Any more comments? >> Sam okay with our non-infering being the second to last bullets. >> That's a good point. Move that upright
under the last >> shel in your heart. >> We did we did mandate ourselves for >> didn't feel like
started putting the mandatory ones. >> I wonder where this went in these slippers here. I got an email the other day that um I guess Kyle asked Jim if he could go and talk to all the town department heads.
>> Yeah. And so Jim sends out an email to everybody saying he has permission. >> Okay. [laughter] >> As he's trying to get the lay of the land. Uh >> I guess he want I haven't met with him yet. So I guess he just wants to meet with everybody >> with this.
>> Okay. Can I get a motion to approve the Ribbon Library trustee ethics statement and code of conduct? >> I move to approve the Ruben Library trustee ethics statement code of conduct as writer. Second all favor.
>> Thank you. So this needs to be printed. We all need to sign it. Correct. >> Yes. >> And then who keeps it? >> Do you keep our copies? Signed copies. >> We took them last year. The clerk retains and hands to we'll put it on our mailbox. So we'll have to get this
printed. Everyone will sign before we >> then we scan and we save and it will signage. What do you want to know? You will not be here. Instead will not be here. We could put them in our mailbox and
sign as No, you can stay. Can we should we just put them in our mailbox and sign as a docu sign? >> Yeah. >> Oh, doc. Great. >> Do we have access to that here? >> Uh, Susan does. >> So, let's do that. >> All right. I will. I will ask Susan to sub that first. Um, so
annual trust transfer to MMPT. Um, >> do you want me to go or do you want >> Why don't you set it up? >> All right. Uh so for the past two years no three years. >> Two years. Three years. >> Three years. >> Yeah. [laughter]
Um we've been transferring um funds from trust to MMDT for um books and materials and um [clears throat] program. It's been different every year actually. But so this year I'm requesting $15,000 for books and
materials, $15,000 for programs and supplies, $6,000 per um for professional development, and $4,000 for the Ray Granny scholarship. Um so that totals $40,000. Um I believe there will be some
carryover from the current year, but I'm not sure what that amount will be yet. Uh currently as per the um earlier financial statement, it's there's about $15,000 in there yet uh still, but I know that um we're still getting in
bills for the books that we've been purchasing. Um and Susan's been out, so she hasn't been she's out sick, so she hasn't been posting up. So I don't know how much that is yet. But um anyway, um so I'm requesting that $40,000 for the
next fiscal year. And then um I was planning to use whatever carryover we might have left over to purchase an actual um reference desk because we did have a reference desk when we built the library, but it looked more like a regular desk and so patrons would just
sit at it and they actually messed up the computer because somehow they got into the computer. Um and they were also like just doing random things there. And so my plan is actually have a picture of it for those of you that haven't seen it. So, I want to get something looking
more like this. So, it's a little more professional looking. Um, and then I also want to get like um like uh some drawers and cabinets so there's storage there. And so the idea is that um
probably me and Mike gets what you're being would we would sit there and then eventually if we do get this adult services librarian they will have a place to sort of be posted in the library. Um so the plan is to put it where the current reference where the
old reference desk was and where there's the the signage the dedication plaque. Um, so for those of you who don't know, it's in that back sort of that back cubby where in between the where all the stud rooms are. There's um that where the reference desk used to be. Um, but
then like I said, I I had to remove it because patrons were doing things. But um based on the focus groups and you know feedback and everything, it looks like patrons do want professional to go to even though Mike and I are always there, but it would be
easier for them to have a place to go and [clears throat] >> someone in public areas >> right into the public area. And yeah, so um yeah, so like I said, I don't know how much I'll have left over, but I think it'll be enough to cover this and
um delivery. So yeah, but anyway, that's u my request for FY27. Any questions? >> Just an order of back.
uh this is the 40,000 has come out annually is taking the the total amount available in our trust funds and saying I think that's about two and a half% of that to spend annually just towards the betterment of
the library in various ways. Um the categories we've identified in the past include furniture and um professional development, all the areas that Sam listed um and the scholarship. So those
are the areas we've in the past decided were areas we wanted to invest in using trust funds. The $15,000 is actually um was negotiated with a prior treasurer um town treasurer who was trying to
rejust the budgets. >> It's actually something we've been doing since I've been here. >> Yeah, we've always put $15,000 in to the town appropriation for the library from trust funds. They've now not they don't list it as a line item now cuz it's not coming from town
appropriations cuz it's coming from trust. So, while it's no longer listed in the town expenditures, it's still a appropriation that we make out of trust funds for materials which goes towards our payment of the board. But
>> it it it doesn't go towards the the >> It doesn't go to the mark. >> No, it's just um >> that's not appropriate, >> right? >> Thank you. >> Yep. Uh but it was just in alleviating some of that currently are still and annually
providing $50,000 there of the 40,000 tribute daily. So there are no questions about Sam's plan with our trust fund money. I've done some treasurer work. This is probably the hardest task of the years
um to add >> figure out where to pull it >> figure out where to pull it from. So for those who are not as familiar with the bar um I might as well educate new members. The if you look at the bar report there's four different
categories. There's 100 level, 200 level, 300 level and 400 level accounts. Um and in each of these we can expend out of um ending earnings expendable column. So way over here. Um and then so
the 100 levels are specifically for books and it can be books for anywhere in the library. The 200 levels are very specifically um for children's books. The 300 levels are for um other library things. We need furniture,
professional development, other things like that. The fourth level, I think there's just difference of like whether they have principal preservation or no principal private preservation. um but those were largely set up for um the various new library buildings focused.
So those are again meant for other in towards the library. So as I studied this um I have a I will hold a little too um I made up my movement. So I moved to transfer funds from MN sorry move to
transfer funds to MMDT from the following. Don't take >> [laughter] >> I think Katrina will email. >> Yeah. >> So, $4,000 from 110 John Pilton Star for teen books. $7,000 from 111 Dave F.
Rouse Memorial for adult books. 2500 from 203 Natalie Ruran Fund for children's books. 1,500 from 112 Edward Potter Sanderson for children's books.
15,000 from 311 Jordan and Rosewood Fund for program and supplies. $6,000 from 314 second century librarians fund for professional development and $4,000 from 310 Theodore Fletcher Cob memorial for the Ray Grande scholarships.
Any questions about my motion? I guess someone should approve it so we can discuss it. Sorry. Second. >> All in favor? >> I >> I thank you. >> Okay. Uh the original liquor license for
the block party with COA in August. >> Yes. So, um I remember did I bring this up last time? >> Okay. I brought it up with friends. >> You did with me? >> Yeah. Uh because I think I I hadn't had the conversation with Liz yet. Um so Liz
um reached out to me a few weeks ago and Megan Murphy, her programming person, um they would like to do a block party. Um basically they want to close off the parking lot in front of between our two buildings on August. I can't remember
the date, but sometime in August. >> Yeah. And um basically they want to do sort of like a third Thursday um but just the two of us. Um so promoting what we do, promoting what they do. Um
>> yeah, Jen is working or has gotten a um an animal program person to come. Um I think uh Megan's working on getting like a henna tattoo artist and just like like kind of like a carnival. Um there's talk of a dunk tank and guess who they
volunteered. Um so um anyway, so I brought up that well maybe it would be fun to have Jurgible there to do something. Um so I have reached out to um to Colin. He has not responded to me yet, but if he does,
we'll need the trustes approval to get a liquor license. Um, and then he'll go to the select board and get their approval. Um, but yeah, so if you guys think it's a good idea, uh, Liz thinks it's it would be fun to do. Um, and we've done
it before with the mini golf, so we kind of know what to do. >> Yeah, I believe he has to fill out the form first, though. No, >> no, we've always we've done it first and then he's gone to fill out the form and like go to the select everything. We
just have to say he has the okay to to go ahead with it. >> So can I get a motion to allow Digible to get a liquor license for the block party of COA on August 19th? >> Yes.
>> So moved >> authorize your license plan for second. All in favor? >> I done. >> Thank you.
>> Okay. Rain. >> Uh, >> it will get wet. >> We'll just get Well, I'm getting wet, so I don't care. >> Well, you can't. >> I have done performance reviews already,
but speaks. Yeah. >> Okay. Um we need to find a date for our um our meeting. So we are not meeting on July 9th and we
are not going to meet on August 13th. We need to find a date in between. So Felicia just say no. We now the building's built. We can try to take her somewhere and only make one meeting between the two months instead of two
unless there is a need. >> Okay. >> I have to see if there's a room available here. [clears throat] There is actually a room availability July 30th at 6:30.
And then we're back to the September 10th. >> Is there anything you will need from us between now and >> besides the strategic plan? It's Besides the strategic edits, maybe
I'll do that. All right. Does any other business? Anyone have anything? Okay. Um, this is more like looking ahead. So, this November, the building will be 5 years old. It's been since we opened our
doors. I didn't know if we wanted to. Do you have plans for any >> commemoration of the milestone or friends have talked about it or anything? >> No. >> When's the next meeting? >> 19 block.
>> Oh, well, they'll be back on meeting. Um I mean >> I can um mention it to him in November is when you >> Yeah, we opened >> market. It's We opened in November. >> Yeah. >> If I ever felt partially
>> I don't remember the exact exact date, but it was November close enough. >> It was definitely cold cuz we had one like our cold day out there. Um it's I'm just wondering if it's something we want to
acknowledge and plan something around more brainstorming out versus waiting till September and then brainstorming and not whether I mean >> I know I did try something like the year
after we opened and it was kind of like but I mean that was a year >> I do think I love the block party idea I think in in some way that's kind of >> I mean that could be >> good I remember that day that we opened there were like I feel like every nook
and cran people are coming in they're exploring and like there's something in their room I just don't know Yeah. I actually almost feel like the block part is better cuz it's summer and >> it's like a like November is going to be cold. >> Yeah. And it's going to be Thanksgiving and holiday and >> we could I mean the block party is a
celebration like none of us won't be here but then the strategic plan because it's been 5 years like posting that not the best celebration but no but I think that touchstone probably too like is there is there should we do something
and I like that idea like if the strategic plan's ready we can almost unveil you will >> can you do a sand state the library state >> state of the union. >> No,
>> no, just the annual report is like I get to that. >> Not a bad idea. >> Maybe a five year >> five year state of view. >> Yeah. >> Okay. >> How far is it?
>> I'm I'm open to it. >> I mean, it could I mean Yeah. Maybe we can brainstorm and maybe we come up and you specifically >> you can invite library director come >> tell you with apple cider
>> I think I mean I think that may not we may not need to make like a huge big fest festivity but I do think a moment pausing and saying this is where we you know so much of the push was to open the building we've had five years to get our feet under us and where we're
unveiling strategic strategic plan at the same point in time. It might make it just give it a touchstone moment to have people, you know, various members of different boards and committees and neighbors and collaborators and friends
and just library supporters in general. This may be one of those moments for a little bit of advocacy just to keep the library in front of people's minds, too. You know, we can get some of these D and
D and D team members to come talk library or they could come out of school. You could have cake cupcakes. It's just an idea. I haven't flushed it out yet, but it feels like a moment to
mark some way. And I do like the times of the strategic plan. get that time to finalize and unveil it. I must talk about this is where our plan is and why it matters. Starts the bill support adult services.
>> That is when you start working on the budget. >> Start working on the budget. It can't hurt. And I suspect we're gonna have some tough financial years coming up, but it can't hurt just keeping it in front of people's eyes.
>> Yeah. Well, I'll think about it. >> Okay. >> We'll talk about it next time. >> The friends will be excited if there's cake. >> Not cooking cakes. I have found that
book like a stack of books better there. Anyone else have any other business? We can we don't even talk about the kind of other we're going to argue about that [laughter] spend hour.
If you have fun talking to get two cake and chocolate cake to share I am signed up for the subject for the new be but they only have you can only go on their website and sign up three. They
don't have the August one up yet. So, is it monthly? >> Uh, no. It's uh it's like 3 weeks in July. They're skipping July 22nd and then the first week in August or >> Yeah, they're all virtual. >> I could use a refresher.
>> Yeah, they said you can just sign up and then they'll send you the recording if you can't be in person. [snorts] >> Yeah. Are we done? >> I finally finished the >> You just took it.
>> No, but a week and a half. >> I'm impressed if you could read that quick. [laughter] I finally finished the community reads book. I really appreciated this one. I liked it. >> It just took me a little longer than I would have liked to. You guys have
ideas for the next one? Just send them my way. >> I updated the trustee list hanging. Oh yeah. So I really hope that I got the date right. >> Um so that is out there. Maybe take a look at it on your own. Um okay, no one
has anything else. Uh can I get a motion for all? I second that. All in favor? I love you.