Hello everyone and welcome to the Rubenhore Library Trustee meeting on Thursday, July 30th, 2026. Um Sam, any correspondence? >> No. >> Okay. Any public comment?
>> Doesn't look like it. No. >> Okay. uh building updates. >> Okay. So, as far as the hill goes, I reached out to Catalos and um they did so basically what Tim told Tim Pearson, the conservation
agent, told me was that um before he can close the permit, he needs to see that the um silk fences have been removed and that he need he also needs the final um building plans. So, I am looking for the final building plans. I think they're
aligned. and the the silk fence. Uh so I reached out to Katado. They're they're the um landscapers that installed the the fence. Um they came out and they removed all of them except one because there were bees.
>> So they down there. >> No, there's some along there. The ones that go along the path were installed by somebody else. He said that's what he said. Um, so yeah, so the they couldn't remove one.
So then I went away. I reached out to him this week. He said that because it's been raining, he's going to try again. So, um, I'm not sure when he's going to do that. Uh, hopefully he'll let me know this week. Uh, and then Tim's been away anyway. Uh, Tim has some kind of family
issue going on. Um, so I haven't been able to talk to touch base with him. So, uh, hopefully by next month we'll have, uh, update a final the building the silk fence and the building plans. The final building
plans. >> Yeah. >> And in terms of an update, Sam, are you just talking about closing of the >> the closing of the permit? And then once the permit's closed, I'm going to talk to him about general landscaping, all that good stuff. >> That's the other reason I wanted to get in touch with him, but like I said, he
was out here. I wonder if that is gonna look or give you some recommendations for businesses. >> Yeah, he recommended Katalo. Um but when you're not paying these people, they don't really contact you or
get back in touch with you. So, um talking to Katago, it took me like it's been a couple weeks since he responded. Uh he finally responded the other day, even though I I've tried him several times. Do you want to support that?
>> No, it's just um it's how they all all these vendors are here. >> Okay. All right. Well, if it comes up when it gets to that point, I'll let you know. >> Um and then the second thing is I sent a a quote to you guys. So Lucy Lucy is our
cleaning person. Um she wants to do a deep cleaning of basically all of the floors that aren't carpeted. Um and so that means the kitchens, the bathrooms. um they're not in like bad shape or anything right now, but um she kind of does this every couple years just to
make sure they don't eventually get in bad shape. So, we do it's $1,290 um to do this. Um she usually does it when we're closed. So, like a Sunday, um because we didn't hire a landscaper, I still have any MDT. I just Are you guys
okay with me using Yeah. So, that's it. >> All right. in the last this year. >> It doesn't matter. >> Uh no, no vote. Just thinking >> informing. >> Yeah, just informing you. >> We are okay with you cleaning the
library. >> Okay. All right. >> All right. >> All right. That's all I had. >> Okay. Does anyone have any questions for Sam? >> Okay. Uh minutes of the prior meeting. Did everyone have a chance to review the
minutes from the June 11th meeting? Yes. >> And if yes, can I get a motion to approve the minutes, please? >> I move to approve the minutes from the JR6 will be my second. >> Can you do that?
>> I wasn't there. >> You weren't there. >> Oh, you can't. But I can't the minutes of the June 11, 2026 meeting. I second. Okay. Um, Katrina, >> yes. >> Steph, >> yes.
>> Kimberly, >> I'm sorry. Great. Felicia, >> yes. >> David, >> yes. >> Sarah, yes. Okay, thank you. Um, treasures report. >> All right. So, state aid is $29,274.89
89. Mmdt is $52,273.39. The gift fund has $10,35924. Building gift has $30,944.72. NBLC grant has $686,44. The lead has $116,9 sorry, $895.
And the quarter month ending statement value is $1,970,724.554. And um our $40,000 that we appropriated at our last meeting is it equates to about 2.5% of the trust which is on goal for what we had said a few years ago.
>> What's that goal? So, we a few years ago, prior to your term, um, and prior to many of your terms, we realized we were after the building came, we wanted to make sure that we were spending on a basis that that would be sustainable for
the trust to maintain its funds, but also in a way that was supporting and supporting the library. So, we set each year we'd set out a base of $40,000, which was about 2.5% of the value of the trust that could be expended. um to
appropriate to various things. That's what Sam came with that list at the last meeting. These for books, these for um furniture that and then of course we can always go over this. We're not restricted to 40,000. But our target would like we want to give Sam a budget
and this budget we can plan out and not just do it as a peacemail um thing so that we can thoughtfully do you know if we come up and we need new furniture we need a building upgrade or something that the town will cover that this this helps us budget that. So the 2.5% is
remaining what we it's on target. It's not like our trust has gotten so big we're not spending it. Um, and also that the trust fund isn't lower and we're spending more. So, it's it's nice that we're still on target for what we originally set out. And we can always discuss whether 2.5% into those values
that we always use or what agree with. >> Open discussion if anyone wants to. >> It seems like a very conservative number. >> Mhm. >> So, it's fine if we'reing what we need to.
We we put it out as we were trying something and we're going to see like I think I was treasure the first or you were >> we were like trying something and to see if we were maintaining the funds. >> Yeah. >> Like what was going out was also coming back. So this is like the equivalent
number of like what we spend we also earning that. Um so if we wanted to go higher we absolutely should. There's no reason not to. If there's a need or that would serve the library. [clears throat] These funds are also invested very
conserv um they seem to be pretty stable all the time. >> [clears throat] >> I did send attach the 20 training borders and you guys could look at that's what I was like how are we doing and there's a certain a few lines and a
little like they're losing but the rest of them so you can always go to the trust fund people here in town they have questions about their set up >> thank you any questions for Katrina
okay uh David friends report >> friends haven't met since we met um cuz they take the whole summer off but they will be meeting third Wednesday in August which is the 19th
and then it's fast moving for that the uh the fall comes on quick so >> book sale >> yes preparing the sale lining up all things right during Christmas [snorts]
so um And the uh current treasure current treasurer of the friends is looking just that practice. So they for someone who might step in becomes. So if you can think of someone who
should be recruited to private leadership group because they have those skills. Yeah. They usually elect officers October, right? >> I don't think, but >> I'm sure you won't. Um, it' probably be
nice to have some overlap between you and old, >> right? especially for preparing tax probably. >> Okay. Assistant director's report. Um Sam, I know Mike is not here. Are you going to read that report or how do we
handle that? >> Um yeah, I could go over the big points. Uh so he's on vacation. It's his turn. July notaries were 14 for him. uh he requested MVLC geotechnical services merge of uh four duplicate records. He
added three kindergart kindergarten kickstart kits. Uh ATSCO is working on the books on CDs. Um on June 27th uh Dr. Randy Lar presented her music and memory program and four patrons attended. On the 18th
of July, singer songwriter Brianna Cash presented. Um there were four patrons registered, Bill and one attended. Uh upcoming programs, Felt Harbor Seal, The Truth About Your Public Floor is on September 30th, Felt Harbor Seal is on September 12th, and Wolves and Trust 101
is on September 30th, and he added 392 tickets. >> Thank you. Mike's not here, so we can't ask any questions about his report. So Sam, director's report. >> All right. Uh so Katie Himleberger of Littleton and Katie Brock Miller of
Shirley. They spell their names differently, so that's how we can tell. Um, they've been chosen as our new uh library assistants. Katie is a former Katie aka T is a former teen librarian from the Lunberg Public Library. Um, so she recently had a baby. She wanted a
part-time job, so she applied here. Um, actually her mom or her mother-in-law, I don't remember which one, is the one that told her about it cuz she wanted to babysit. So, [laughter] so that's how she got the job. Um, well, not how she got how she found out about
the job. Uh, and then the other Katie is interested in library work and we're happy to have them both on board and they both made a great addition so far. They've been here a few weeks so far and they've been doing great. Um, and then Amy Totten was promoted to um Julie F's
library tech position, which is more hours. And so that will give Amy um T more time to do the her book in a bike program. So we're basically doing I we used to give um Julie F more time for her um book club. So we're basically
doing the same thing except for bike. Um submarine is going really well so far. Um, parking lot's been full and everybody's complaining, so I guess that's good. Megan, Jenna, and James and Seth, they're doing great and Susan has been awesome with it. Um, we've had great
turnout. And then, um, I attended the ALA conference in Chicago at the end of June. You put that at the end of the report. It was a really great, uh, conference. Um, it was great seeing Lois Lowry and Barbar Bergman especially. That was awesome. Had some great
sessions. Um I also just finished the erys for um theformational part. So turns out we've increased in all areas. Um circulation increased
um and adult, children, and teen. So it's pretty good. Um yeah, so everything's good. Um I can pass this around if you guys want to take a look at it. And um do you mind if one of the other trustees uh sign it since you're
away? >> That's fine. >> Yeah. >> So [clears throat] um yeah. So yeah. So I'll submit this to the state and then the financial part isn't due till I think September or October. So I'll do that then. But uh yeah. So the rest is
just um stats and we're doing well. Any questions? I would just like to say thank you for your really detailed report on your ALA conference. It was great to hear about all the things that you, you know, the sessions you attended and what you took from that. And I'm also really jealous that you met Lavar
Burton because I love her. [clears throat] >> Um, there was not a dry eye in the house. Everybody was crying. Um, it was great. >> Great speakers. We did. >> Yeah, we uh we get some good ones. >> Really? Also congratulations on you know
on the AIS and you know circulation is up which is excellent. >> Yep. Thank you. >> No I was just saying they didn't they seemed really interesting especially about uh learning teaching kids and even adults
how to like not feel bad finishing books >> like using good readads they finally added a shelf for like do not did not finish. I know when I read I'm just like have to like I put effort than effort but it it feels nice to just say this is not for me. Let's move to another section
>> or move to another book. Also the ideas that you mentioned about implementing at the library with doing themed reading. I am very much into themed reading lately where I won't pick a genre but I'll just like this is what I'm feeling so I'm going to try to find something that matches it. I think that's really
helpful to increase read line to read. >> Yeah, >> the deescalation techniques too sounded like very useful in multiple facets of the library. Just roll. >> Yeah, some great sessions. Had a good time.
>> Any questions for Sam? >> We did an informal check-in before the clock started. >> That's really good practice. >> Okay. Um, old business, charter committee updates.
>> All right. So, the charter committee um last met in June and they their last meeting was in June. They finalized their report and their draft and they sent it to the select board. So, it's now in the select boards realm of dealing with it. Um, and I didn't watch
the last that meeting, but select board when they set their goals for the year, the minutes said that they identified the charter revision as the most significant initiative of the year that they will tackle. Um, and that they are discussing presenting the full charter document at the November town meeting as
anformational step with a vote for May town meeting. So everyone should keep their eyes on that um coming forward especially any documents that will come out about education or any decisions they will they potentially will review and make different decisions in the
charter committee. I know they were bringing in looking at the agenda for this last meeting which I couldn't attend. They brought in two individuals from different towns who had charters just to get a feel for what they the processes that they went
through to as boards and leaders in their town. So, we'll see where this goes. Um, but it does look like key areas of discussion will include the transition to a town manager form of government. So, keeping that on your radar is important.
So it looks actually looking at the notes a little closer. The members agreed to individually review the document, annotate questions and concerns and reconvene in late July. So probably their next meeting because it wasn't in the last meeting agenda.
>> Okay. Any questions for Katrina? >> Are they I know keep an eye out but in terms of transparency are they meant to send us or other committees any sort of move forward? I think I'm going to keep watching their agendas and trying to
attend live if I can, but rewatch the discussions on the replays as much as I can too. And then there might be points where we might need to reach out for advocation advocating for the library in various forms. Um I can imagine
they might take different decisions although it seemed like the where the charter committee wasn't unified in their own decisions. It seems like those might be the ones that this board will more focus on, but we still should keep an eye on it.
>> Okay, thank you. >> Citizens and like library trustees, of course, but our role is important to keep an eye on this one. I will do my best to keep everyone up to date. I see. >> Thank you. Uh Sam, strategic plan.
>> Yeah. So, um, I took some of your edits from for the strategic plan and I cleaned it up a bit. So, did everybody get a chance to take a look at it? Um, so the only thing I really didn't add was um, Katrina had mentioned maybe
the trustees want to write something. So, I don't know if any of you want to write something and add it. >> Does anybody want to volunteer? do want to be looking at other strategic plans there's
like a mixture of whether trustees do or not so I don't think it's required um it's just whether we want to pick our own stamp on it too and I don't think we did on our own I could go either way I could also go either way and I'm happy to take a pass
at writing it if we decide on it that oh how I just having something in there. >> Okay. So, want to start? >> Yeah, I agree. It was good, especially with starting on the trustees, learning
about the new changes y'all are making to to differentiate between the trustees, the director, and the friends. It might be helpful to put that in the shooting plan in our little blurb about what our role is and how we interact with the other groups and distinguish it more since you were saying that in the
past it got a little blurred right in the strategic strategic plan is less well and even if it's just vibe and not actual words generally what you learn in
and pull it together like our general our next meeting in September and you want like feedback. Yeah, that'd be great. So, send notes by
a week from now. >> Okay. by end of August 7th and then then you'll have a month to address something or anything or somebody. >> Thank you, Steph. Sam, anything else on
the strategic plan? >> No, unless anybody else has questions? >> I do. >> Yes. [clears throat] Um, one, I appreciate the effort you went into, um, amending this second version. It looks just a lot cleaner. I feel like there's some
certain pages like the outlining what came out of the focus groups are just so much easier to now that they're grouped by theme. It was just so much easier to get in my head and then see the themes. So, I appreciated a lot of that restructuring time and that you put into
that. Um, I did notice that you removed the library, adult librarian position. Or did I miss? >> It was there. >> It was there. I missed where it went in my second. Yeah. >> The adult services library. >> Yeah. Where did I Which page is that?
Cuz I might have just missed it. >> You mean from the goals? >> No, from the You had a separate section. >> Yeah. Didn't everybody want me to remove it? >> I pushed hard to relocate that. >> Okay. Where did it get relocated? Cuz >> it didn't get relocated. I just removed it. >> Oh, that's that's what I was talking about. it disappear completely.
>> So I think it I think it makes sense in the context of the goals >> to >> before it was like it's a strategy. >> Yeah. >> Right. Like and so if you if you document the needs of the library and
the data that we gather analysis of that and then you lay out these goals then you could then you could highlight one strategy that most promising that touches on several goals. >> So that's where I Okay.
>> I thought I still see under object goal one objective goal by assessing the day by the adult services librarians. Yeah, there used to be a whole like >> Yeah, I guess I think there's a question of I guess I'm questioning
there was really good information in there and if we're thinking about this as a advocacy tool for not only us to get them you had it in there. It might have need to be flushed out a little bit but uh like does it belong somewhere in
here? Because I do feel like that adult librarian position is not just in that one little goal. I feel it's like it overlays a number of these >> as it relates to >> and almost at the end of the goal. [clears throat] So instead of remove it before it was in a really kind of
>> way ahead of space. It was in the like give me the description of the current library stuff. It showed up there. It was in the wrong spot. >> But I'm wondering if it's better off having a description of it following all the goals where then we can now that someone's read all the goals, we can
state how this position actually would once established would support multiple of these goals. >> Okay. >> Does that make sense? >> That's what I think. >> Yeah. I could add it at the end. I think and I think if we go right it does make more sense.
>> It's just the flow of like building up for a decision. >> Yeah. Like we needed everything first before we could be like and this position is important to address the >> Yeah. It's not something that's usually it's something that Barbara push for.
I think where it was in the prior version didn't I don't think >> in my opinion best supported the as you said building the case towards that that ask >> over the next five years >> that's about cart before the horse >> that was
>> so now we're putting all the all the stuff and the cart's going after the horse at this point but it's like the >> FYI we're moving towards this cart this request [snorts] um does that make sense today Okay. Okay. >> And then I just want to [clears throat]
make sure I capture. >> Yeah. No, I think this is a much it had much better flow about capturing where we currently stand. Maybe there's a few more stats we can add in there about the growth over time. I think having that would also support a
librarian position. You can even use that in the advocacy for positions in the past to the finance team. So, I think we could use some of the large language you've already created for those to make sure it gets incorporated here. Um, but I'd love to see that section and
maybe rethought now that we have it in the right spot. I know I wasn't here for this question last week, but I did blur notes like so many of them are for June 30th. Is that because that's when we will be doing this again? >> No, I changed it. Yeah, I think I put I think for a lot of them I just had
placeholders for like trying to figure out and then >> it just got lost in [laughter and clears throat] >> this is still like a small thing but don't you appreciate the brief history is very brief. I feel like I remember like reading all the last ones it's like the history is about 10 pages long. When
did it get to you know I know the history but it's something that was great. >> Yeah. And I think it's relevant history considering where we built today. I thought it was the new presentation of it. I thought it was really well.
So lots of good works. Thank you. >> So are we aiming for the next draft of this for September and we'll have the trustee >> in there? You'll that be enough time for you to >> Yeah, I mean we already had >> Yeah,
>> yeah, just review it then when it's end. >> Okay. Okay. >> Okay. Any last thoughts on the strategic plan? >> Okay. Um 5year anniversary event discussion. So at our last meeting we
talked about November will be the 5year anniversary of the new building and did we want to do something to celebrate? And if yes, what? So, does anyone have any thoughts on that?
>> Remember our discussion about cake, >> chocolate, vanilla. >> I did not come up with any brilliant plans. [laughter] Is there I'm wondering if now that you've seen what you came out of now, this is just spitballing. see what you
came out of from the conference and like the themed books and everything. I'm wondering if we could build up to like a revamp of sorts, a reveal of sorts somewhere in November, October. Um, I kind of feel like 5 year
anniversary isn't really like a big thing. Like I don't know if we need to do something maybe do something for his staff to acknowledge them. >> But definitely. >> Yeah. But um I don't know if we need we're going to be doing this uh block party in August and yeah I don't know if
the five year thing is going to get if you intend it to be honest. It's a weird time November. Yes. >> That's coming up. Yes. >> Okay. soon. We should >> maybe if there are um new elements like
uh the Facebook displays, etc., they could just have a a little um a little summary of these different things that are being tried this year to be sort of put in a poster that says celebrating
building, but changing or something. So it's just like it's a passive celebration that's just visible. Yeah. Not necessarily internet >> using your email, using [clears throat] >> Facebook or whatever social media.
>> Are we talking about though doing the five-year event in coordination with unveiling the strategic plan? >> We did mention that kind of making it one big thing. >> Like when we share the strategic plan with the public, we can say in c or like
in celebration of five years and that component component to a staff appreciation component without it being like a standalone [clears throat] thing. >> Yeah, let's do that as an announcement. >> I knew we were
>> I know I I didn't have my kids in front of me. So, I'm glad you said that. Yeah, >> it's like being opportunistic about any news that we got from New York. I would say this is part of the 5 year anniversary celebration
>> and it doesn't hurt for any kind of fiscal climate where budget is concerning would highlight the importance of the library and all the things that are being done so that they keep it in their mind that we still need to be funded. >> Yes. Yeah. Yeah, I guess I think I'd be especially the block party too a little
bit concerned if we were to do something big and say, "Hey, we're spending this money." >> Yeah. >> So, speaking of releasing the strategic plan, I do think it potentially would behoove us to make sure that we it's ready. are saying this, a couple of us
go to those select for example, attend their meeting and present it. And >> if there are other groups we should do the same for like just maybe in September when we're looking at the final draft, we could also come to the meeting prepared with some ideas of who we should definitely be reaching out to
to do that kind of work. Like where school committee comes to mind. >> Yeah. >> And I think some of the goals are tied to what? So >> yeah, >> we should definitely do some of that advocacy. It will not hurt, as you said, in the
fiscal climate. That's hard. >> And we can think of a way to try and promote it at town meeting if there's a November town meeting. I, you know, you know, think about a way we could just let people know that we have, you know, I don't know how we would do that, but
like, you know, it's good timing, right? Because November town meeting, we have a strategic plan [clears throat] in November. So >> yeah, agree. >> There's a whole hour of celebration at the beginning of every town meeting. [laughter] Be able to get it
somehow. >> I'm not sure we can meet. >> We'll get a legislator. >> Get a legislator to write a letter honoring us for making it through each other. Yeah. Are
>> you a poster flyer? Yeah. Okay. Anything else on the library at the five-year? >> Exactly. We'll link you to the strategic plan. There are definitely people bored. Maybe [laughter]
some cake. [clears throat] >> We can have Jake to celebrate finishing the strategic plan. How's that? Some one of us will be assigned to bring for November meet there. >> That was good.
>> Okay. Um we're going to move on to reviewing the policies. Hopefully everyone was able to access. Um so the first one is borrowing privileges and we just um Steph do you want to read lead this discussion?
>> Yes. The bar privileges one is pretty straightforward. On the next one, we had a question for Sam. But this one, if you look at the comment or if you have a chance to go through it, it's mostly grammatical and structural. Like you pull some things up. We found areas of redundancy. The links work. I mean, so this this
one's fairly straightforward that I can go in and accept these changes and you can see how it was cleaned up or did anybody in working through it have any concern? Just want to make sure that those like timings are still correct and what happens if you don't return books. That
was our self like >> Yeah. >> Oh, that was one question that we had. Yes, that was the one too. Between 9 >> 13 weeks. >> Yeah, that was our question. Like is there something magic about the 13 weeks? Cuz it's like when material is 9 weeks overdue, this might happen. But
when it's 13 weeks overdue, still might happen >> and borrowing will still be suspicious. I think it's just how they have it set up in um the the software. >> So, this is consistent with that. And then that's >> that's a it's a it's more of an MVLC
policy and that's how they basically program the software to do it. >> And then I think our other question was if when material is 9 weeks overdue, blah blah blah may happen. We didn't know if then it's 13 weeks overdue. We say it shall happen to like elevate it. But I don't even know that it shall
happen. So I don't we don't want to like Does that happen? like turning over to the police. >> None of this happens. [clears throat] >> Do you ever get there? >> It never gets to that point. We >> usually call and I can tell you that's true.
>> Yeah. Usually 99% of the time we call the person and they're like, "Oh, I'm sorry. I'll be right there." And they'll bring it over. It's very rare that it gets to the point where they're like calling the police. I think when I first started here 11 years ago, I had to call the police cuz and that was because
someone stole actually stole the DVDs. >> Um but other than that, it's never been like an issue. >> But yeah, so most of these um the timing stuff is because it's stuff MVLC came up with for all of the library 36
libraries. So that's why it it works that way, but it's not something that actually happens in real life. being, you know, eaten by my cats or >> is there a time is there a certain number of weeks where you're like, well, now you always
>> that did happen me in the children's like when >> is that amount of time? >> Yeah, there is a certain amount of time. Usually the person lets us know when it gets to that point. Um, and then it's, you know, it depends on who owns the book. So if it's a book that you know you got from rotten then you have to
talk to them. >> Yeah. >> Like you said see my soul I have a rotten book in my >> um we want to add no because it says or returned or paid for the materials might be returned or so if this is consistent with their policy and not random
practice practice happens. So I guess just ask >> is there any way distinguishing the thresholds between the 9 and 13 weeks just 5 weeks 9 weeks and 13 5 weeks the
patron's borrowing privileges may be suspended and then it's 9 weeks the patron is notified that attorney could go to the police and at 13 information may be turned over to the police for real but isn't But >> so it seems like that's all the same except for 9 weeks you might go to the
police >> you're notified and then it might just be turned over like I think they are but if that's consistent with how they use the language I don't think we're allowed to have something that's different then right >> whatever we do is >> in practice is what the
policy essentially is not a your library or if you don't have their library card shut down at least once again overdue books just instead especially when your kids are 40 overdue books I there there is a book in my daughter's
bag from little middle school that she just kept all summer makes me [laughter] >> okay so all the changes were approved and I get a All right. I move and I can do this. >> You are. >> I move that the trustees vote to approve
the bargaining privileges policy as written. I second. >> Okay. Katrina, >> yes. >> Steph, >> yes. >> Kimberly, >> yes. >> Felicia, >> yes. >> David, >> yes.
>> Sarah, yes. Okay, it's approved. Thank you. Now we will move to the H Hotton historical room policy. >> Um this one again is mostly grammatical. I see David's note too about the finances and gifts policies being referenced here and I think that makes
good sense. And our question we have two questions. Um so we'll start with those and then we can go through any other changes if that makes sense. The macro questions were in the scope of the collection. We had some language if you look in the forer down toward the end
where it says materials that may assist genealogology researchers. We had reduced it to that because otherwise they're pretty specifically that may help you decide if you live in the littles and stuff. So we just changed the language there but didn't know if there was a compelling reason not to.
So that was one of them and about cop in copying. So number six early on use photocopying of some of the local history collections is permitted and then we gave them the location of the coffee machine but said that they have to ask anyway. So does anybody need to know where the coffee machine
actually is? And then second was the other question about the microch. It said at the top the microfilm micro I'm sorry microfilm machine is available for public use. Then it said patrons can bring their own reels. And then at the
end it said check with staff schedule time. So do you have to reserve that to use it at all or just to use your own reels? >> This whole thing should be deleted. The the micro fil machine doesn't work. [laughter] >> Is there no longer?
>> We have it. Is it so big that we >> I don't know how to get rid of it. >> It's definitely not available for public use, >> right? It's not available for public use. >> Planner being available for public. Yes. just delete it completely and change it. So there's no place
>> uh it's super expensive. So if you guys want to give me money >> if that happens we should revise. >> Actually you're supposed to come to us with a proposal if you want us to replace it. [laughter] >> It goes the other way. >> I don't think anyone's ever really asked you like lowkey keep an eye out if
anybody definitely let us know. It's been years since someone asked me about it. You're gonna get a request tomorrow. I know I am. Someone said, >> I think Andy would kill me if I got rid of the one we have now. So, I think
that's another [laughter] I think I tried when we moved not to take it. >> Thanks. >> Did you want to drop a link in the negative policy here? the very end
or I can >> So [clears throat] David has a question. I'm just trying to >> Yeah, it just occurred to me that we're talking about furnishings and art as well as materials >> and those are those sounded like the
gifts policy rather than the collection development policy. >> Both are probably appropriate to say >> gifts are mentioned in both policies. So, >> okay. Want to add I would just suggest you referencing.
>> Yeah, I think that's fine. Any other comments or changes? Are we ready to approve this policy? >> I move to approve the H Hotton historical room policy and procedures. I'll second.
>> Uh, Katrina, >> yes. >> Uh, Steph, >> yes. >> Kimberly, >> yes. Felicia, >> yes. >> David, >> yes. >> Sarah, yes. Thank you. Okay. Um, what's
next? Other business. >> Anyone have anything? >> I do. >> Yes. >> I I don't know why it didn't occur to me until David emailed today, but a lot of times I get requests to share documents because apparently they're still under my own personal email address. And I
would love to get those um like the ones that are in my Google Drive for policies especially to live somewhere and potentially like live somewhere under the Wilson library. >> Okay. >> Space so that I know the owner >> for trustees.
No. >> Is there an email address we could use get a drive or something access or something? >> Some of the policies said it was RHL trustees. So there is an there is a trustee email associated to some of the policies.
>> I have them in a folder called RHL trustees. >> I think it's that we had a a new like so the town has a shared drive. So if you give them to me I could put them on the shared drive.
>> Okay. >> Um but the the trustees can't access them. Actually, it's problem we should solve because the every month when we get the new numbers I you have the spreadsheet too. >> So you own that as well
from a personal email. >> Is there any way to do like I'm on one drive when you open up your Microsoft account you can just click one drive but that is so personal. No, this is I think it's on your No, this is associated with my
Microsoft with my elect, >> but it's something like personal trustees as opposed to like owned by the groupate off the board, >> right? >> You'd have to reassign ownership >> which
>> I there are ways to create a Google shared site >> that could live there. What I don't know is what are the policies that are and the state laws that would go along with that. >> I could ask Diane. >> Yeah, I think that I don't know what the limit of our ability to do that is
there. I we can definitely create a shared drive um where these things can live and I've been part of groups who've done that process. >> Yeah. >> But I think we need to be careful not to overstep right statewide.
>> Yeah. Right. So Samuel, just that you want to go the rules. >> The rules, >> there are rules we need to follow, right? >> But I I agree. I think that's part of the sustainability and continuity over time. Unless people move off or
something person, >> yeah, >> it's not in the right spot. >> Unless unless we make like part of being an office that meets the transfer ownership so that if I was the current officer
>> something like policies I know how to do it in Google like I do know but who would I share with right and then who's the next person that has and we have to be careful about not all reading commenting documents because that ends up with me too so I know >> it's tricky
>> yes it is tricky >> your last thing >> your last you could own >> yeah I think That's probably what it's going to be is that I would have to be the share the >> record keeper. >> Well, it makes sense that you do it on both
>> and you can on the spreadsheet and then you can share it to our one drive and we can access it that way instead of having to use our emails >> just keep posted. >> Yeah, we have most of them. >> That's a good that's a good question. For what it's worth, I also in case
anyone ever needed them, I have all the director's minutes, agendas, and minutes into separate folders in my Google shot too, just from the past. I'm sleeping in >> there always somebody >> um question, but if it's better offline, just tell me. But I was curious how the
Ray Grande scholarships are doing. >> They're doing well. Um one of them is doing better than the other. Um yeah, Jen actually talked to me about it yesterday. Um she would she thinks it
might be better to have maybe we only allow juniors to apply because the seniors are um kind of like I have to leave tomorrow. >> So that's the one issue. So that's the one that's kind of like [clears throat]
um and then she she would also like to be a part of the interview process. Yeah. Next year. >> Um but yeah, they're do they're both doing fine. They're not like doing horrible. It's just they were little things.
>> So maybe we should be with Jack. >> We shouldn't >> um some more than others. Some of them you can't like stop them. Um, you know, there was one that had a medical condition we had to like calm her down and then there have been others where we
never saw them and that became an issue. Um, but for the most part they've all been really good. It's just yeah, it's their stuff you they interview well and then they actually do the work. It's >> when when and this is where I haven't
participated in the interview or the application process is there but it's pretty outlined pretty clearly what the term they're very very >> services for. >> They probably just don't know their future selves. I know they might. >> I would hate to like restrict seniors
who've just graduated or looking needing funds from applying, >> but I think >> making it very clear that >> was true for it. >> And if anything, we were almost leaning the other way where it could only be seniors and not juniors only because
that's like if if everybody's equal, then you favor the one that doesn't have another shot next to you. >> So that's not >> it might make a lot of sense to meet with Jen and and help understand definitely agree that staff members could be part of that so that they can emphasize in that conversation with any
applicants they get to their interview what the why this is important to show up right like they could be there too >> yeah she was talking about maybe having like treating it like an actual job and doing like an orientation day and like you know >> yeah and having you know all this stuff
um yeah I mean all the kids during the interviews they were all like oh yeah I'm free [laughter] and then what actually comes to Sorry. >> May July otherwise >> right. Exactly. Um >> which we if someone does not complete
their hours, we do not give them the scholarship. >> That's only happened once. I'm not saying any of them are at that point. I'm just saying that it's one of them is harder to get. We have to be on them to like >> Yeah. >> That's not what staff needs during
summer. >> They said that's not what Steph needs during summer. But Stephanie does not need responsibility. But >> the way the way that we develop the questions when we're asking them in the interview too, if it weren't Jen or somebody else who then spoke
specifically cuz it's right now with us saying like a part of this role blah blah blah who you feel, but it could be someone who directly supervised this. >> Yeah, I think it'd be great to have Jenn or especially if Right. >> Yeah. I I think having them in the room makes it that much more official that we
are reporting to them and responsible to them. Yeah. >> Um and they should be part of that decision. They have to work with this person. So >> we I don't want to complicate the process either, but there also could be a final interview after this interview only because this time they were so
close and we could have taken four people or something end up with the two. Maybe once it gets down to that round that's when they done. I I agree. But we'll think about that. >> It is hard to like nail any teenager
down about future selves. Um, so I'm not surprised we are having them apply in March that they think they're free and then it does not. It's one of the reasons we do it that early too though like Yeah. is because we want to catch them before they have hot tops,
right? Like that's >> so they can plan them. >> So they can plan them. Yeah. >> Yeah. or if a summer vacation hasn't been as final as their parent, they don't know all that yet, right? Like they're going to a family reunion or I'm sure you guys work around that. But [clears throat] yeah, um
it's hard. Yeah, I agree. When you get put on I'm somebody you put it on the calendar, I'm responsible to it. So I know my kids are as well, but not everyone does that. was not a surprise to me that they can't think past.
[clears throat] >> Yes. I do I do not reflect back on the process and think they were being inauthentic. I they genuinely do not. >> Yeah. Yeah. Yeah. I'm not saying they were >> but they were. >> So if when do if somebody is not
fulfilling like what is the steps that are taken by who is responsible for this? I'm assuming you as volunteer coordinator. >> Yeah. So, the last time it happened, I I think we met with the person or I I met with the person maybe with like a trustee um and just had a you know a
talk with her and then she she got [clears throat] >> she got back on track. Um like I said, that's been the only time that it's ever happened. Um yeah, it would be like any other employee. I would just have a conversation with them, maybe put a monthation
and then if they don't do it then they don't get the month check and yeah or they get I think um with this person we prorrated it last time cuz I don't think she actually got the whole 150
she got maybe to like 125. So we just by the end we just paid her for 125 hours. I think that was the trustes decision. We had a comedian about it. We decided, >> yeah, we definitely don't want to encourage that, but
>> um I know Sarah reached out to me about this. Um I don't know if you had a chance to talk to Sam about it or not, but about whether or not um Judy would like to meet the scholarship recipients. I know there was a year where she wanted to and then she was sick for a little bit and >> yeah, it's it's So, I need her email. I
think she keeps changing her she changes a lot of stuff. Um, so if anybody has like a direct I I don't mind meeting with her and doing it with her, but um it's getting in contact with her and then making it work for the kids, you
know, that's where it doesn't work when they're a senior because they're going to college and then >> Yeah. The last email address I had from her was from 2018. >> Okay. >> Yeah. I don't know if she checks it. I'd see her in the library. If I if I see her, I have see her.
>> Yeah. >> Yeah. >> I have another topic or >> Okay. Um, as I've been reviewing select board meetings now to keep track of the
charter, I noticed that this week's minutes had or agenda had a town clerk presentation discussion on adopting Americans with Disabilities Act self-evaluation and transition plan. And I know you talked about having some sort
of somebody came to SAS. Was that the town like was that Diane? >> Yeah. So the um Diane's working on getting some sort of grant >> um that is ADA related. I know she's doing something at FA Park to um make that more ADA acceptable accessible.
>> Um so yeah, so somebody did come to all the town buildings and evaluated the buildings. Um every building including our building and the new building um failed in one way or another. Um, our
issues were the bathrooms. Um, I guess our sinks are too close to the door and so when someone's coming in with a wheelchair is not the right. >> Um, so I know that Eric was looking at
that and I haven't heard anything since >> I was wondering if you had received the full list. >> Yeah. >> Um, >> that the library might need to address. >> Yeah. And then the other part of that was um all the staff had to go to a meeting um to learn about [snorts] um
how to talk and interact with um people with disabilities, which all stuff that we honestly did already. Um and then there's another part of it that Diane is supposed to send to everybody who >> [clears throat] >> um basically edits our websites or any
of the websites. So people So that would be me, Mike. Uh but she has not done that yet. But apparently, [clears throat] >> yeah, basically I I'm not sure what it's supposed to be. We're supposed to be sent some sort of like Zoom link or I don't [clears throat] even think it's a Zoom link. I think it's like a video
that we have to watch. They keep Diane keeps changing it. Basically, you can get it information. >> Will you keep sharing data as you do it? I think it's fascinating and definitely something we should be aware of. >> Yeah. >> Yeah. But basically, it's all part of a
grant that Dian is working on, but honestly, I don't know much. >> All right. >> Thank you. >> Does anyone have any other business to discuss? >> The Today was a staff barbecue appreciation day. So, um I went um so
Susan, most of the staff went actually and Cameron came. Cameron did some work today, but he came anyway. Um so, Jeff Jeff goes to all of them. Everybody knows Jeff. Um, yeah. Well, that was fun. Um,
was [clears throat] it? >> Okay. Uh, trustee updates. Does anyone have anything they'd like to share? >> Yeah. Just speaking of JP. So, yeah, I love I love like his knowledge like the things he knows about like my enjoys talking about.
>> I um I was going through old family stuff. write down a really old book that probably needs to be in rebound and he happened to be doing it. I was like, "Tell me all about that." He told me all about it and it was really it's so nice that he took the time to do that. But I just kind of love how his brain works,
how much information he has. >> He's definitely willing to tell you anything he knows and share. He's so great. >> Yes. I ran then the triathlon thing as part of sprint relay team uh and we weren't all
because one of my neighbors swim so we had a real fast swimming this year so our team came in 13 >> nice that was a slow one >> I wasn't on my hill this year >> I missed you >> so sorry
>> but it was a glorious day best conditions go for July 19th of any year just [snorts] and in the end of June uh I went and did the Rotary Youth Leadership Awards
simulated town meeting for high school sophomores who are growing youth leaders all race state. So I ran a simulated town meeting with three or more >> and there were 250 young people not at
all like real town meeting on the other side [laughter] >> and I told them all of the things that they were doing that you wouldn't normally see and then a few things you would see it was
a lot of energy. >> How did they get involved? Rory recruits them all over the stages, I think. >> Good. Nice. It's needed. >> Yeah. They voted in favor of a warrant article
to take away all vaping [clears throat] >> in schools, which was really interesting. and they voted against taking away their cell phones during [laughter] during school hours >> or all the articles about school hours.
>> Uh no, one was about they're cutting 15 acres of forest land in your hypothetical town to [clears throat] create a data center. >> Yeah. And they they had intense debate and they defeated the propos that for us.
>> Good. >> I know. I doesn't care. I think, you know, I'm hungry at school. >> But it was interesting to watch them try and grab it >> be more. It'd be an interesting one if they were like they're cutting the forest in order to build affordable
housing would be a more interesting one in some ways cuz that's you know the data center is easy to pay. >> Well, it was all about the money. >> The money that would come into the town, right? >> That was the only thing that made it realistic actually. Would you sell your
town soul? A lot of money. [clears throat] >> Sounds like >> interestingly. >> How many books have you read, Sarah? >> Um, quite a few. I'm actually coming home this weekend and I have a few library bingo cards to redeem to get my
raffle tickets. I also did the full sheet of so um Silver Unicorn does summer reading bingo and if you fill the full sheet you get a $50 gift card. So I'll be redeeming that this weekend. >> Yeah. >> I I travel we went to Italy but my I am
a very strict like light book bringer. I don't love e-readers, but I bring like light small books. And I had talked to my aunt beforehand and we made a plan of like the books we were going to bring and the books we were going to share. And before I even boarded the plane, boarded the plane, she turned to me and she had Calamity Club by having
>> and it was like and I loved that thing around Italy. Everywhere we went and read like one chapter, but when we got home, I finished it and loved it. So, I recommend it, but it% >> or you just do the audio book, which I did. So, >> I'm racing my audiobook due date right
now. We'll see who wins. [laughter] >> Okay. Does anyone have anything else? Can I get a motion to adjurnn? >> Move to adjourn. [clears throat] Second. >> Okay, we are journ. Thank you everyone.
>> We Oh, sorry. Okay, Katrina. [laughter] Uh, yes. Steph, Kimberly, >> yes. >> Felicia, >> yes. >> David, >> yes. >> Sarah, yes. Okay. Well, thank you everyone and I will see you in
September.